that isth 2024 and January 22nd 2025 2024 and January 22nd 2025 so moved
second um who's second in that sorry Susan Susan thank you all right and I will do a roll call um for meeting minutes starting with Susan Graal
yes Dr Kelly yes Carl senson yes Christopher Bowen did we lose Mr B I don't see them did we lose them looks like we did I think we did
um I will move on to Nick rrom yes Tom yes John stamatopoulos yes Joshua
Miranda yes chrisa yes excellent meeting minutes approved all right um next up on the agenda we have January
invoices um I'm gonna see if I can um I'm see if I can share my screen here so that we can see these and you're not relying on my numbers um so everybody able to see this screen yep
okay great yes uh so for January invoices we have the uh typical left field invoice Parkin Eastman and kinigi invoices this month uh totals for the month of January
totaling 82,2 18949 um I think we have to do these separately so yes I'm start with uh we have left Fields um design development invoice number
47 in the amount of$ 118,000 $112 motion to approve invoice 47 f leftfield for $118,100 second second thank you and can I just note that uh Chris Bowen has returned he's on
his phone with the number ending um 3748 thank you um all right I'm going to do the roll call for invoices for left field Susan grai yes Dr Kelly yes Carl
senson Christopher Bowen yes excellent Nick rrom yes tomkowski yes John stopus yes Joshua
Miranda yes and Chris yes next up we have Perkins Eastman's invoice um number seven for design development uh which also includes
Geotech and Geo Environmental Services site surveys and traffic studies so the total amount of their invoice is 737,000 49 motion to improve Perkins Eastman invoice total
737,000 49 [Music] Second okay great thank you and roll call what was that number again
737 yes okay thank you Susan grai yes Dr Kelly yes Carl senson yes Christopher Bowen yes Nick rrom yes
palowski yes John stamatopoulos yes Joshua Miranda yes and Chris Cella yes thank you uh Linda Rich fuke has also joined ah thank you and I'm a yes
thank you okay great go out of order and say Yes rich thank you Rich you're welcome all right next up we have kigle uh preconstruction invoice number 25 in
the amount of $27,000 motion to approve conly construction invoice 25 in the amount of $27,000 second I'm sorry who was that who seconded it
Chris thank you all right roll calls Susan grai yes Dr Kelly yes Carl senson Christopher Bowen yes Rich
V yes Nick rrom yes Tom scosi yes John stamatopoulos it's a yes I'm sorry couldn't unmute it oh go no worries and
Joshua Miranda yes and Chris arella yes thank you very much all right that was it for housekeeping items uh next up we have design development update so I'm going to turn it back over
to Brian thank you Linda um just got a handful of slides to go through tonight and I don't want to bury the lead so I'm going to start with um the wonderful news that we completed the estimating
process and both estimates are at in fact just a bit under budget um so that is fantastic news we'll get into it um a little bit deeper I'm going to share my screen and just go through a couple slides as an update here uh once I get
my zoom controls okay so this is very similar to a slide um you folks have seen the last few months it's just tracking progress of of where we're at we're trying to land the plane um in this design development phase before we proceed into the the next phas of the projects called
the 60% construction document phase um so transitioning into more technical design and production um we're going to run through the cost tonight uh thankfully there's there's really not a lot we uh have to talk about because the numbers came back good and um the next
immediate focus of the project team is to get this all um wrapped up and submitted to msba by March 7th um so what I mean by this submitted to msba you'll remember the design update that we did um last month
the schedule updates the schedule hasn't changed that you folks have seen the budget numbers you'll see tonight all that really needs to be um loaded into their format of reports they like to see some descriptive paragraphs updated um
about what the building committee been up to what the team's been up to some updates on permitting so um that's our next step and we'll go into some a little more look ahead um on the last slide here in the meantime a quick permitting
update um we have completed uh the enf the first step of the meepa process and we submitted the big step the middle step the draft environmental impact report or deir to meepa on February 16th that's in review period now um we expect
to get um a response back with with questions um in the coming weeks um that will set up the final step in the meepa process the feir a final environmental impact report that we um
will get in uh July earlier if we can depending on the um how the Dei our comment phase goes after they finish reviewing it we're also actively working with m do um we do need a temporary construction access permit to start
demolition of the dog track uh that's in progress and we have some other Mass DOT permitting um for the full project um that will follow phase one we're also doing Mass deep permitting we secured the um notice of intent with rever conservation for phase one um so with
the exception of just dotting the eyes crossing the te's on the demo permit there we have all the all the environmental um and state permitting we need to get the demo phase underway um and just as a reminder when we finish the meepa process by August
we'll be going back to um the Conservation Commission to get the uh notice of intent filed and ultimately approved for the full project so permitting high level on schedule um everything so far is going according to
plan so I wanted to just do a quick overall budget reminder and I'm going to I'm going to jump out of the slide for one second because I just want you folks to sort of get a little bit used to seeing the budget um I know you can't read what's what's slowly coming up on
the screen right now but this is the master project budget that we track everything in this is the format msba likes to see it in this is in the all the monthly reports um when I go back to that slide these gray categories uh feasibility study agreement
Administration architecture engineering construction this is what's on the slide so these gray bars here um sum up everything in that category below them um so I wanted to just and Brian I'll just I'll just share
with everybody that there is a copy of that um complex grid that you just showed in the packet so if you didn't get a chance to look at it before the meeting it's in your email from Linda that had all of the meeting documents attached excellent
thank you so I just wanted to sort of remind people of where we're at with the budget and the difference when we talk construction budget versus total project budget so um the estimating process is focused on the construction category so
the approved total of the construction category is just a hair over 412 million um the entire project budget reflects a $497 million total but you got to remember that in includes the already
funded and mostly expended $4.3 million feasibility study so the project that we got approved back in um late winter last year um up through the city council is the $493
million project since the 43 is are already funded so when you hear us talk about total project budget we're always referencing this $493 point2 Million number inside of that number is the
estimated construction budget of 412 that 412 is what's gotten all the attention in the last month month and a half um in terms of the estimating process so um from a simplistic point of view we um we are right on the budget um
we always do two estimates one through the designer uh pmnc is their estimator and um our CM who's going to build the project um does their own estimate they both came in 8 hundredths of a percent
apart from each other which is phenomenally close especially on a project of this size um the designer estimate is about 344,000 345,000 under budget and we're um about $8,200 under budget on the
consigli side um the it when we have a CM on a CM at risk chapter 149a project we always go with their number for the msba reporting of the budget the other part of this that I'm going to I'm going to hit these
bullet points and I'd like to make a point on I consider this on budget not necessarily under um we did not cut any scope do any value management value engineering to achieve this number if we needed that if we came
in over budget this would have been a more complex meeting because we would have um gone through a whole list of ideas on on scope things that could be cut from the building or simplified from the building to um reduce the budget we don't need to do that um we are still
carrying an appropriate for this phase of the project design and estimating contingency inside of these numbers that's a number that's in here for items that just haven't developed yet you got to keep in mind we've got another nine or 10 months um where the design team is
putting pen to paper and writing specifications so that uh is 6% of the direct cost is in there for items that none of us see yet um but will materialize we also have cost escalation at 5.5% built into these estimates and
based on some really complex discussions and I I appreciate the team and cons sigle borrowing into this but um we feel it's prudent to include um there's a half a percent included in these numbers that we're
calling a tariff contingency um it's a very murky crystal ball to try to look into right now whether they'll exist whether they won't exist what they apply to but uh it's something on a project of this magnitude we couldn't ignore um so kigle more or less came up with um an
order of magnitude for what they think the impact would be and we've carried a half a percent in the budget for that purpose um I will say with any contingency on the project in any budget that doesn't get spent at the end of the day the returns to the city so uh as we
go through the 60% construction and 90% construction document phase we're going to be doing more estimates we're going to be bidding out things and um this could evolve so we didn't have to remove anything but we don't we're not really in the position to add anything so as an
example to that um these numbers do not include lighting at the two sports Fields we've established what that would cost to implement it's about a million point2 a million3 um at a future point when we're estimating if we find ourselves
comfortably under budget or if we get good bid results we could entertain bringing in additional scope by the other flip side of the coin if at a future phase we're over we're going to need to talk value management value engineering but uh for
tonight we're on the budget and um the last point I wanted to make was that we um whenever we're this close to the budget and under if we were over we'd get the number down to what it needed to be if we're under we're going to submit
this to msba as on budget so this 8200 8,291 that consigli is under we're still going to plug in the total project budget and carry the 412 million that um is already in the msba budget we
basically are putting this $8,200 into the design Des contingency um that's typical it's no problem with msba um it's easiest for them if we are this close to just stay on budget Bank the small amount of savings in a
contingency and see what happens later I think I saw a chat so I just wanted to pause okay well yeah and Brian if I can um just jump in for a minute um I want to thank Joe Leen for talking me through
a little bit of this and just want to highlight for the team um a few points that um I think are relevant and the first one is that even though um we have we're looking at these numbers right now to Brian's Point as we
go through the process everything is going to get refined and so we started way back at the beginning with um very little information um with the approved construction budget of 412 m 6,8
$54 the process that we're at now with a lot more information and a lot more detail in the design is where we're coming in at this 411 998 563 number right so still very similar um it's a good sign that we're
on budget but as we continue to do the work as they do the Demolition and see what they find there that's how these numbers can still fluctuate these aren't promised numbers these are estimates and so we should all keep that in mind as we go forward and that's exactly what Brian
was speaking to it could be um you know that at a next phase when we get to the 60% construction drawings and I'm not a construction person but that think about 60% these these drawings are 60% sure right then we're
going to have a lot more accurate information to estimate with which could refine these numbers again either up or down um and so it's just important to keep in mind that this is great news that we're on budget as Brian Brian is
using the term um there is some padding here that we can think about down the road um the mayor has given us um a directive that he wants us to try to get 10 million under this number um so these are all things that we're going to be
discussing as we go forward um you know the even the the Tariff contingency one half of 1% sounds very small but in a project budget this large one half of 1% is still a couple million dollars so if it turns out that we don't
need that couple million dollars that's where we can make decisions about um does that become the first couple million toward the 10 million that the mayor has asked us to find or does that become lighting at the fields and these
are Big questions that need a lot of input from the community but especially from the mayor's office um so I just wanted to just highlight those key points because they're going to be important to us going forward great points Dr
Kelly I'm just quickly seeing if we only have one or two more slides here so I think we'll go through them and then we can sort of recap see if folks have questions and let me try to scope okay so quick quick look ahead um you know it's sort of these phases
all have different names and they have Milestones within the um sort of the the design field and the msba field but we're going to continue doing what we're doing um really on a day-to-day basis the design team is going to continue refining the drawings the
specifications we're going to continue meeting with various parts of the city and client to hone in on ultimately having bid documents we're going to continue uh all permitting activities to because that is so critical path for us
um we are going to be um starting the process to bid the site demolition scope so um if you hear me say phase one phase one means demolition of the old dog track foundations and some of the paving down there not all the paving uh we're
going to keep some of that and use it um as a lay down area so a little look ahead to the March meeting um just a few things that we're going to have a little more busy work next month um we're going to have some quot for an LSP a license site
professional to support some uh Geo environmental work in phase one part of that is soil pre-characterization part of it's on-site monitoring when we start digging um they're the ones that are licensed to uh to identify soil conditions see if they meet what we
thought was there Etc um so we're going to have a proposal to um award that uh to a company called sandborn Head who's already working on the project um we're going to have um a commitment for um getting some additional um groundwater
monitoring Wells dug out there that's really going to help hone in on some details of the foundation design as we go from this DD Point into construction drawings and we're going to quickly go through three items that relate to the security system that through the process
meeting with Riv meeting with police uh meeting with the it folks are going to have to be proprietary um on all of these public projects there's a process to make things proprietary this committee has to vote on them um but in short these three items the access
control system the video management system and the camera systems all have to be certain systems or they won't jive with everything else in the city and the other schools and what's in the squad cars what the police use so R is on this
platform um and we need to identify anything on this project that isn't going to be an open spec a competitive spec to date this is all we know of that has to be proprietary so we'll do a a quick summary of those items and and why um in March and seek a motion to approve
those as proprietary items in a spec moving forward Brian there's actually two Pam missed two more but they're both security related there's actually two other items from the security um that are going to have to be proprietary that are the school is using right now so
there's a handful of items for security okay this was the list at the time we uh that was the list we had three hours ago yep okay so that's um that's
really it um for tonight uh again if we were significantly over a significantly under budget I think we would have had a lot of decisions to start to make but um I think this is a great SP place to be and I think we the team can just sort of put our heads down get through this site
bidding process get design development submitted to msba and keep moving try to make good on the um on the schedule so I think we can address one we'll address some of the um chat any will any questions from the committee
yep can you hear me uh can you hear me we can hear you but it's not public comment yet we're starting with the committee that's okay yep any any school building committee
questions comments I don't see any hands up I think we usually had just other our new business does anyone have new business from the committee before we go to public comment uh see I'll I'll just Express thanks to the design team and to consig
League I know it's been uh an arduous couple of weeks for you all um trying to get this stuff all finalized and we appreciate the hard work um that I'm sure went into um finding the the numbers that you did so thank you very
much for that thank you um so I think it might be easiest to do any verbal public com comment questions first and then if we haven't covered what's in the chat we can get back to what's in the chat um so if we have public comment um name and
address for the meeting minute record I believe the chat is with Donna who's asking questions now so it will thank you so much you're welcome thank you so much and I apologize if I have not been a part of this in the beginning and I
intend to be a part of it from here on in um if my questions are not related if you guys have the finances work out and this has no payment or no pressure on citizens the rest of my questions are
just about design but I see no no legitimate representation from the citizens as well as from the the uh the school you have one teacher on your committee I was an educator I was on a
building committee I was a part of a brand new school I am very upset right now so my first question as you can see and I'm going to list three or four questions and then you can answer them so that my five minutes that's all we
get guys five minutes out of every month that's not fair for those that may be paying for this so I'm going to list my questions and respectfully I hope that you can answer those the first one is if you can answer the question without
passing the buck and if you can pass the buck please pass it to the people that can answer the question the rest of that 50% as much as we appreciate that you're keeping that money down there are conflicting I pay attention the last
council meeting you said it was going to be an additional 30 million okay and that was a question and the counselors were not happy with that so you do have a balance of people here that are not happy and are not being heard okay so I
don't want to there is no disagreement I know what the facts are I dealt with lawyers fact is a fact and we cannot dis disagree that you have a limited amount of people on your team for our representation I'm sorry that's number
one so if you would wish to answer those questions that's number one my second question because I still have five minutes one more excuse me I don't want to interrupt Donna prefer to finish my five minutes for public record you need to give your name and address for public
record that was supposed to be absolutely my public record Donna nent absolutely thank you Donna nent 120 Conan Street rever Massachusetts thank you so much Donna educator of 24 years Massachusetts teacher Public School MTA
I belong to the mass Teachers Association I'm a union member and and I absolutely appreciate educ more than you ever know number two my question is in terms of design your school and you
demonstrated Windows right across the first floor okay we were sitting ducks before we got our new school are they bulletproof what type of materials are you using these new materials that are
completely bulletproof and that is of course what you need this is a time over the past 25 years where we have to worry about those things number three I see
craft rooms I see things that to me speak to compensating for a vocational school I do not see issues that involve reading reading Labs science labs and of
course you're going to put them in but how are they going to be presented if there is only one teacher that is on your committee the community person I have no idea who that is you can give me that
name today but I've tried for the last month to reach somebody there is no one the the commun the communication is not good on a scale of one to 10 I would give it a two if it was a grade I would
give it an f i I am so sorry I'm happy that you made progress in what you said tonight I heard you but it doesn't sound like progress from my end so I hope you'll appreciate that um let's see what else did I have the vocational I want to
make this quick and um I guess what I just want to do is reemphasize the fact that schools and their theories and philosophies go in Cycles what you guys might need now from this current and wonderful superintendent she's going to
tell you well this is what we need right you need more vocational you need things like whatever you're going to put in there that might be a little bit more vocational oriented or steam oriented or I was really into doing Sciences okay so whatever you decide to put it in we I
know from doing my own inclusion programs and creating them for the state that what was what we were we were queens and kings that developed that 10 years later it was fussy whaty it was you know they didn't do it anymore so
things go cycles and and and superintendent come and go are you thinking long-term long-term safety long-term bulletproof I'm not seeing it and I'm not seeing the communicators I'm not seeing the Liaisons I'm done and I
appreciate you letting me have my say thank you Donna I I'll just say to Donna there's there is a lot um in the questions that you asked and I'm happy to meet with you and go into more detail of the work that
this team has been doing for how many meetings what number is this Susan 70 something this is number 72 but that's not including all of the public meetings and all of the breakout rooms I've gone to those
y I've seen them so that's to repeat so close to excuse me this is Don guelo I'm the architect I just want to point out I just pulled up my slide from the SBC meeting back on 10:30 2024 where we gave an update on the focus group meetings
that we held October 9th 16th 17th 18th we held over 19 meetings over 72 teachers and staff and over 40 students participated so those were not public meetings those are users I just want to share the facts what the facts though the facts
are that if when did this happen all of 2024 all of 2023 what's the year span because I am trying to jump in on this after getting dismayed in watching some of this so yes I am jumping in but at
the same time those facts are not prepared on paper for us we shouldn't have to keep saying oh it's our fault we didn't go to that meeting you are not exercising your our rights to expose
that information in writing not on a website necessarily but a fact sheet for our future finances is that available and where can I get it so let me just jump in on at least the financial question um out of the total project
budget the Massachusetts school building authority is reimbursing 48% of it so 50 2% is being paid for by R um there was no tax override on this taxes will not go up as a direct result of this budget
the city is funding it um with um tax revenues more or less from a few sources that that were presented by the CFO um but there this was not a tax override project um people's property taxes will
not be going up to fund this how can I know who is taking on that balance when you say there are several that's what I want to know I I marched on the State House steps when
these big corporations started stepping in and telling teachers what to do so what I want to know is what are these or who are these people are they in the city of Riv there is so many people that have their hands in finances from all
over the country who is doing this and when are they going to have a say as to a teacher that says hey look at I have to follow the mass curriculum and and a corporation says yeah but we paid for this so here's our curriculum that's
what happened to the school in reham we were getting currently we were getting materials from a corporation of a Ford company that had no idea what a sixth grader thinks like and so these things
can happen because I lived to that reality so I don't pref I preferred you guys to have an open mind for me just as I have an open mind for you I appreciate it so much Donna call my office I know you
have my number and we can um schedule a time I can go through more of the details with you is it written down for the entire Diane thank you so much but shouldn't the find who the balance of that be on paper yes or no I I don't want to be a pain but I'm truly
shouldn't that be written down for us in I believe it is I might ask uh Rich vke who's the um City CFO and who's also on the building committee um to come in but I can assure you that we are not
making any Partnerships with any corporations that are going to dictate to DET teachers what they're going to teach how they're going to teach it or anything of that nature you and I had definitely very much aligned in making sure that we don't handcuff our teachers
that way that's great good to hear thank you um any other public comment let me just bulletproof windows please this is something we can revisit at a future meeting but there um Dan
Dawn correct me if I'm speaking speaking uh out of turn here but we are going bullet glass um at the main entries the security vestibules the rest of the building is um hurricane glass which is not the same as bulletproof glass but
absolutely provides a um Extended time to get through it um this is something we talked about on some of um left Field's other projects in terms of um if you happen to be in a community where you have to put in Hurricane glass that's designed to take an impact takes
a lot longer for someone to get through that uh malicious person to get through it than um regular glass so there's there's a lot of detail on this but we do have bulletproof glass at the secure entries building is Hurricane glass that made of Nan
materials I'm so sorry I'm not here that often may I ask this question please thank you so much nanomaterials are you using that extra special nanomaterial where a bll not not bullet you know bu truly Bulletproof somebody comes through
those windows uh we were sitting ducks my faculty room was sitting it looked exactly the way you guys designed it is how we had it in our old school and when Coline came up we knew we were sitting ducks okay so what is that are you using
nanomaterials what exactly are you using and will that cost go up if it's not efficient enough I'm not familiar with what you mean by nanomaterials but we can we can certainly revisit the glass um and present more detail about Brian I
believe Don was going to respond let's let Don respond and Dan can certainly chime in as well it's ballistic glass nothing is bulletproof when it comes to Glass it's ballistic well there is but that's okay I'm sorry there is but it's usually six
inches yeah it's you can't really see through it it's see through it so there's without getting into too much security detail there's strategically placed ballistic glass priced in the building and planned
for and that is working with our security consultant so without getting into too much detail there are safety measures being made and it's in line with best practices for excuse
me thank thank you