susan Graalisi Dr I'm sorry it froze on me I'm sorry It froze on me Yes John Stomatopoulos That's me Thanks You're excellent Thank you Anthony
Caveandro I don't see him Uh John Martelli present Thank you Joshua Miranda here you and Chris Smela I'm sorry Did you say me yes It just cut
out for a second Yep Y Thank you very much All right Um we have a quorum We'll start with um some housekeeping items Brian if you're good I'll keep keep
moving forward through this agenda Um Yep First item for our agenda today is approval of meeting minutes from our last meeting which was February uh 26 meeting Um those minutes were part
of your packet that was emailed out earlier this week and we are looking for a motion to motion to approve meeting the minutes from February 26 25 Second Thank you Stacy Second by Don Marelli
Thank you And for roll call for the meeting minute approval starting with Stacy Rizzo Yes Susan Graalisi Yes Carl Venson Christopher Bowen Yes
Nick Rystrom Yes John Stematopoulos Yes Thank you Don Martelli Yes Joshua Miranda Yes Chris Saramela
Yes Thank you very much I'm just checking to make sure that nobody else has joined as we were going through the roll call Um next up on the agenda we have
February invoices for processing And I can actually share the screen and um this here so we don't have to remember all the numbers Linda can we make a note
that um Dr Kelly just joined the meeting Oh thank you very much I'm going to note arrival Dr Kelly at 5:38 p.m arrival Thank you very
much Um we have uh three invoices for February Um and we can uh I know we typically do these separate so I'll start with uh Lefield's invoice for February services uh which is invoice
number 48 um in the amount of $118,112 and this is for design development Motion to approve invoice party 8 to left field for
$118,112 So moved Second You and I will do a roll call for approval Stacy Rizzo Yes Susan Graalisi Yes Dr Kelly
yes Carl Swenson Yes Christopher Bowen Yes Nick Rystrom Yes John Stematopoulos Yes
Don Martelli Yes Joshua Miranda Yes And Chris Camela Yes Thank you very much Next up we have Perkins Eastman's invoice uh number
eight for design development Uh it also includes site survey and traffic studies Um again all part of the design development phase Uh the total amount of their invoice is $943,79159
Motion to approve um invoice 8 appromen um for the total of 943,79159 So moved Second Thank you very much ladies And we'll do a roll call for Perkins Eastman invoice
starting with Stacy Rizzo Yes Susan Graalisi Yes Dr Kelly Yes Carl Spenson Christopher Bowen Yes Nick Rystrom Yes John Stoopoulos
Yes Don Marelli Yes Joshua Miranda Yes And Chris Carmela Yes much Uh last of our invoices for the month of February is Kigley's uh
preconstruction uh services invoice which also includes um three uh line items for amendment number one uh which was for the temporary fencing Um so their the amount
of their invoice for February is the traditional 27,000 and then in addition to that the temporary fencing for amendment one So their contract invoice total is $93,938 Motion to approve num invoice 26
to Coniglia for $93,938 So moved Second very much And the roll call starting with Stacy Rizzo Yes Susan Graalisi Yes Dr Kelly
Yes Carl Spenson Yes Christopher Bowen Yes Nick Rystrom Yes John Stematopoulos Yes Don Martelli Yes
Joshua Miranda Yes and Chris Camela Yes thank you very much Um we traditionally also show the uh budget spreadsheet just based on the
invoices that were just approved Um I don't know if uh you guys are able to see this but um this was also part of your packet that was sent out earlier this week Um and
uh basically u the added costs go into the expended column which is this column every month So as of February at the end of February we had expended $14,717,443 of the total project budget
Um Brian anything else you want to add to the budget conversation um not right now And I think when we get through a little more of the busy work in the next agenda items uh I'm going to put it back on the screen too So we might be able to hit it then Perfect All right I am going
to stop sharing my screen then because I think that Brian if you want to share the presentation for the uh construction document update and design development update that we have for this meeting Sure Um I just wanted to start off kind of general Um so we're in agenda item
four here 60% seedive making sure the city and school know exactly what um we're getting how it can be maintained and it meets all their goals And same can be said with the mechanical system um what I've mentioned that it's more and more detail We're at the point where we can really start
borrowing into the mechanical system uh start establishing more accurate utility uh cost projections etc So all those gears are turning right now and uh over the next few months you'll be hearing more about both of them Um well all of
that from landscaping to MEP to uh just general technical development of the design evolution of the design We also have the phase one uh demolition work of the foundations and old track out to bid We'll have those bids back in
the coming days Um and we are continuing to march through our permitting process We expect um in the next two weeks to receive uh approval of the second major step in MEPA the draft environmental impact report And those will both be
items that we highlight at the April meeting We'll have bid results Um we'll be looking to approve and award the bid results for site demolition next month so that we can um execute contracts with subcontractors and get the work started and we'll do a little bit more
comprehensive MEPA update on uh reviewing comments that we haven't seen yet but we know are coming in the next few weeks So on budget on schedule um we're just as we're in the phase of the project where everything gets a little more granular and detailed So before I jump
into some other busy work I just wanted to see if anyone had any general questions um about what's coming up what we're doing now Uh I don't see any hands I actually have one Brian Sure that's fine Um have you like I'm sure you've projected with the
upcoming tariffs like how it might affect our budget Yes So we we that was a a conversation that was led by the estimators in Conigley Um and it it is shooting a moving target
None of us quite know how it's going to pan out but we did establish a contingency within the budget If you'll remember a month or two ago we reported we were on budget at the end of the DD estimating phase Um it's kind of hard to get so granular that you're breaking
down exactly what might or might not be exposed But the decision was made as a group that um a half a percent on all of the direct costs um of the building When I say direct costs physical things that need to be built um not fees not
services etc So it worked out to be about a million half dollars and that's what's carried in the estimate but again that's going to be something that evolves over the coming months Um to us the sooner we get this all out to bid um the better So that's one of the reasons
you always see us wanting to hold the schedule because we just don't know where the uncertainty is going to go in the future But it remains to be a good bidding market Um we're seeing a lot of projects come in with people reacting to the uncertainty with wanting to lock down jobs So we'd like to get to the
point where we have this bid out because subs are hungry and they're being um they're being aggressive So all right Thank you Cuz I'm I'm sure I'm not the only one who's come across this on the outside with people saying "Well how's this going to affect the budget?" So
it's good just to have an idea Thank you You're welcome And Brian I just wanted to mention um I'm driving so I apologize for not having my camera on and I'm in the tunnel so I keep losing signal But um
thanks to Dan Collie who set up a meeting for us to discuss further on the landscape stuff and that's going to be on um April 10th and Carl Spenson will be uh at that meeting as well So hopefully we can have a lot more to report at the April meeting
Agreed So we've got a couple other items to cover I'm going to share my screen So we're going to run through three items um that require approval tonight Um the first uh is not related
to a financial commitment The second two are We'll jump into the budget when we get there And uh the handout I gave you I apologize I messed up the order of these I'm going to go in the order that they're on the agenda So we're going to start with proprietary um
specifications for the security system So I think this is something that we introduced at a previous meeting It's relatively common especially on these bigger schools and high schools but um really to sort of hit these bullet points to properly integrate to the city
and school security systems integrate with first responders police fire um we can't have an open bid an open spec for certain pieces of the security system Um in general any of these public projects we need to have allow equals So when a bidder comes in um they might bid
manufacturer A B or C There's very tight rules about um going around that process Uh we it requires a vote of the school building committee and security is really where we see this happen um often again almost on all of the bigger high
schools maybe some of the really smaller couple hundred kids K through 3s you don't really get into this but um to really coordinate the way we need to with the school first responders and the city we have five items listed on the screen for the access control system the video management system the intrusion
detection system video intercoms and video management cameras that all cannot be openly bid We need these specific um items So there's a scripted motion on the bottom of the screen Um if anybody has any questions fire away Um but this
is pretty matter of course for a building of this size Was looking around for any hand Okay Okay I make a motion to approve the following security systems as a proprietary specifications for the River High School
project Lensel one on guard for the access control system Gen genetics omniccast for the video management system Honeywell for the instruction detection system Airphone 9 series for
the video intercoms and access communications for the video management cameras So moved Nicely done Second And ju just before we vote I just want to um make sure the committee knows
Brian that um Jonathan Ferrara who oversees our whole IT department worked closely with the city of Riviera IT department and is deeply involved in these elections and on board with this motion Thank you Dr Kelly That's an important
note Okay If there are no other questions I'll do the roll call for the motion Um starting with Stacy Rizzo Yes Susan Graalisi Yes Dr Kelly
yes Carl Spenson yes Christopher Bowen yes Rich Visque be No Rich is still here Rich can you hear us we'll try him at the end Having
microphone issues He's voting yes in the chat He can't You're not hearing him but he's voting yes Oh yep I see it Perfect Thank you Um Nick Rystrom yes John Stematopoulos yes Don Martelli
yes Joshua Miranda yes And Chris Camela yes In fact and we also did Rich's response in the chat as well as uh the same question from Don Martelli that Dr Kelly just asked So I think we're good
for this vote Brian just just a question Is is that supposed to say um intrusion detection system where it says it looks like it says instruction intrusion That is Thank you Carl That is a typo And uh I'd like
to know what instruction I thought we were watching the teachers Yeah sorry about that Thank you Kyle I thought I was making up my own words as I went It's amazing You look at something five
times and it still gets by you Uh okay Next item um is another one we've sort of previewed coming up I'm just generally speaking calling this soil monitoring services This is an item that um when we create the budgets for these projects which was a few years ago
at this point um getting as detailed as how long a certain phase is going to take how long are we going to be pushing dirt around is is tricky to do at that point So um we usually uh almost always omit these type of on-site monitoring services from a contract because we
don't know how much they're going to cost Uh it really is based on how much contamination there is out there how long the phases how many days on site we need them to be monitoring But um this is basically requesting services to be funded from the owner's soft contingency
I'll put the budget on the screen in a minute and show you how that works Um for actions related to hiring Sanborn Head who's uh an LSP firm that does this uh all day They've worked on the project before Um they've worked at Wonderland before they're familiar with the site
and it's really for a bunch of services related to um the D and making sure that we are doing the right things procedurally to move dirt around to import soil to export soil etc That second bullet point has a number of sort
of technical items um um precarization survey RAM plans D tier classification submitts um but ultimately it's also to have them on site to monitor these services and confirm that uh our subcontractors are adhering to the
specification Um so really to quickly sort of illustrate this I'm going to zoom in on the budget This is the very bottom of the budget And this yellow line here these are the two contingencies that we've carried on the project And I think we've mentioned this years ago but it's a good time since
this is the first time we're dipping into a contingency to note it The soft contingency is intended for services design services permitting related items Um really Brian we're not seeing the Oh there it is I was going to say we're not
seeing the budget but I see it now Okay up Um so contracts soft costs it's a $2.06 million budget Um the value of these services is $121,990 And to move any money from the
contingencies we have to fill out a form that the MSBA calls a budget revision request So before I scroll up and just show you where this money would move to um you can see the other contingency the hard cost contingency is the change order contingency That's if we have change orders that come along if scope
changes during construction if we had surprises during construction Um and these are the last piece that the soft contingency is Usually um by the time we get to the end of the project and we're buying furniture if there's soft
contingency left usually we use that to bail out furniture if we need it Cuz furniture's so far in the future it's sort of hard to predict where the pricing is going to go but soft contingency for contracts um and for furniture at the end of the day when we're done with all the work
And the $18.5 million contingency is for hard cost construction costs So this BRR would move this money up into um the GE geotechnical and geoenvironmental budget line item for Perkins Eastman Because we're modifying their
contract it requires an contract amendment And because we're moving money from contingency it requires a BRR So uh ultimately we are seeking the motion that's scripted here Motion to approve Perkins Eastman contract amendment 4 in
budget revision request 6 or BRR6 for Sandborn Head Services related soil testing reporting and on-site monitoring totaling $121,990 Motion to approve Perkins Eastman contract amendment number four and
budget revision request for SAM for six for SAM board head services relating to soil testing reporting and on-site monitor totaling $121,990 So moved Hey Brian I'm sorry Just a quick question What will they be
doing that the LSP on site won't be able to do um they more or less the they become in terms of DP they Sanborn head become the LSP so they they can't really do the design and
do the monitoring it's one of these sort of independent um having an independent person monitoring a lot of this and filing the reports so on the design side we have folks that that plan for this but on the construction monitoring side we have to bring in uh an independent
firm and that wasn't planned that we weren't planning on having someone on site before this We were always planning on it but we couldn't we can never really put a number on it two or three years in advance So it's one of the items that we just
anticipate funding from the soft contingency And when we when we created this $2 million value we have a couple of things like this in mind So this was not captured in Left Field's contract or
Perkins Eastman contracts on purpose Um and we established this $2.06 million value knowing that we were going to have to um once we know the schedule and how much soils moving how many days we need them on site we'd establish a proposal
then Okay All right Thank you Yep It's a little confusing It's just really hard to put a number on this like two or three years in advance Chris Okay Need a second i'll second that motion Thank you very much Susan I'll do the
roll call for the approval starting with Stacy Rizzo Yes Susan Graalisi Yes Dr Kelly yes Carl Spenson Christopher Bowen
yes Rich Visque Yes Via chat Thank you Yes John Stematopoulos John Stematopoulos are you able to unmute yes Thank
you John Martelli yes Joshua Miranda yes And Chris Camela yes Thank you It's good I'm just going to move backwards here Okay last item
4C Um this is another commitment not um not a contract amendment Um this is a for the to bring fiber and fiber is the cable means of getting uh the city's basically closed loop of internet and data services that all the public
buildings use to the site Um typically municipalities always have a proprietary vendor for this Contract is Revier's vendor We worked with contract Jonathan Ferrara um city IT to establish this scope and uh this proposal will be an
item that is uh directly contracted to the city That's why it's there's no BRR budget revision or contract amendment Um I'm going to go back to the budget It might take a minute to come up because it did last time Um this is
something we're looking to commit against the utility company fees budget line which we've carried $300,000 here Um this utility company fees is for anything we need to plug into the building So right now it's really this the data and ultimately we'll have um a
commitment from National Grid to pay for the electrical service through this budget line item So again no contract amendment no BRR because they're contracting directly to the city not through one of your consultants Um and this this includes
all services surveying engineering design project management installation to get the fiber loop to where the trailers are going to go We will need to bring them back when the building is built um to pull the fiber from the pole that's going to feed the construction trailer complex into the building and
ultimately feed the building So towards the end of the job um before well before it's occupied but um probably fall 2027 I'm anticipating is when we'll probably be ready maybe summer 2027 we'll have them back and pull this fiber into the building Um so
for right now this gets data to the site um so that we have um we can support construction Brian can I speak on this again for a minute yep Um so just so that people know our fiber network is integrated with the city of
Rivier All municipal buildings all schools firehouses police stations uh city hall etc are involved in the same uh double system loop of fiber It's a redundant double system so that if anything should ever happen and one of
them goes down we don't lose any of our uh internet or data services And um we have a number of polls throughout the city that serve the schools and serve the other municipal buildings The the poll that we have at the Beach One
school that serves the Beach One School has 12 pairs of um data loops on them fiber loops Anytime we um pull from a pole we're using two two
of those 12 loops And um the ideal situation we're in right now thankful thanks to the brilliant people who designed our system um is they always built it with extra loops of fiber so that we could expand as we needed to And
so um of the 12 pairs on the Beachmont school loop only two are being currently used And so the plan right now is to pull a pair over to service the construction vehicles that are going to be there during construction phase And then as Brian just hinted to we'll pull
additional pairs over so that the whole school when it's built has enough um capacity to serve internet everywhere throughout the building And so uh I'm I just want to highlight to everybody that capacity um of the fiber network is not a concern
Uh it was built in when the network was built Thank you Dr Kelly Uh if there are no other questions we would seek the motion that's scripted on the screen Motion to approve Comra Corporation proposal dated February 28th 2025 to
provide initial fiber data services to the Wonderland site in the amount of $24,382.75 So moved Second Get to my unmute button We'll do a roll call for this motion Uh starting with
Stacy Rizzo Yes Susan Graalisi Yes Dr Kelly yes Carl Spenson Christopher Bowen yes Rich
Visque yes Viet Nick Lystrom Yes And Tom John Stamopoulos Yes John Martelli Yes
Joshua Miranda Yes Chris Carmela Yes Thank you very much Okay That was um most of what we had for the 60% update Uh like I said we'll have some design updates some bidding updates
some permitting updates at the uh next month's meeting Um and if no one has any other items in terms of 60% construction update we can move to the public comment section Name and address for the record
if there is any public comment going once I don't see any public on the call or any raised hands Yep Nothing in the chat Motion to close public comment
Got it I think we can just move right in Anybody have any other business or new discussions from the committee if not we would seek a motion to adjurnn Motion to motion to second Third Thank you everybody Good night Thank you
Thank you all Have a good night Recording stopped