I'm here. Uh Rich Visque. I am here. Uh Don Cherla here. Nick Rystrom. I don't think I see uh Mayor Keefe.
And Nick Rystrom and Chris Charmela should be joining. They're together in the office. So, okay. Uh Tom Skaroski present. John Stamatopoulos present.
Councel Kaggleandro I don't believe is here. Don Martelli here. Thank you. Joshua Miranda. Uh Chris Jerem here. Thank you, Chris. And just going
back real quick, I don't think Susan joined us. And Nick Rystrom, just checking if he joined yet. Nope. Okay. Yeah. No, Nick did join. He's here. Okay, I'm present, Nick. Thanks. Thank you.
Okay. Excellent. So, um, let me just get control of my screen here. share. So, we have a handful of quick updates tonight leading towards um the approval. Let me just make sure this is Am I sharing?
Nope. Couple of quick housekeeping items, then we'll go through a few uh quick updates on the 60% CD phase permitting. Uh and we'll end the evening on a the presentation of Conigley's contract amendment four to award the
site demolition. Um so first order of business out of the gate. Uh approval of meeting minutes from March 26th. Um any comments? If not, we'll entertain a motion to approve. Motion to approve March 26 meeting
minutes. Uh sounds good. Roll call. Mike Picardi. Yes. Stacy Rizzo. Yes. Susan, I believe, is still absent. Dr. Kelly, yes. Carl, yes. Uh, Christopher
Bowen, yes. Rich Visque, yes. Uh, Don Cherloa. It says I wasn't pre uh I was absent for that meeting, but I think I was present. Um, yes. Okay. I'm going to double check that. Um, and I'll make the adjustment.
Let me just make a note. Nick Rystrom, yes. Uh, Mayor Keefe, yes. Tom Scaroski, yes. John Stematopoulos, yes.
Council Kleandro, I have is absent. Don Martelli, yes. Uh Joshua Miranda, I think absent still. Chris Jerome, yes. Sounds good. Motion passes.
Uh same deal. Meeting minutes of April 10th. Uh if there are no questions, we'll entertain a motion. So move motion to second. Tom and Stacy. Uh, on the motion for April 10th
meeting minutes, Michael Bardi, yes. Stacy Rizzo, abstain. Uh, Susan is absent. Dr. Kelly, yes. Carl, yes. Christopher Bowen, yes.
Rich Visque, yes. Don Cherla, yes. Uh, Nick Rystrom, yes. Mayor Keefe, yes. Tom Sarasi,
yes. John Stmatopoulos, yes. Councelor Kaggleandro is absent. Don Martelli, yes. Uh, Joshua Miranda, I have is absent. Uh, Chris Jereo, yes.
Thank you. Uh next I will we'll take a quick look at the invoice summary. Um high level here I just wanted to remind folks the uh meeting the outofphase meeting we had um a number of weeks ago approved these two items the national
grid back charge and the passive house registration. Those are just here for record. We do not need um motions for them. Um, and just as a quick check in the budget, budget remains um remains
stable. Everything remains on budget. Um, as I've told you before, if you want to see the immediate sort of health of the project, you can go all the way down to the bottom right, this variance line. We're still just showing uh to be under budget by the amount that was not expended during the feasibility study.
Um, and just to move around here a bit, let me get control of this. Um you will start to see here in this construction section that we're um we're breaking out the items that were already awarded after tonight's uh presentation
and approval of amendment four. This construction section will continue to get bigger as we award various trades here uh and get going. So normally the invoices you're going to look at again are just up at the left field line. We are in the construction
document phase, billing to 10% completion of that phase. And um Perkins Eastman is going to be billing to about 5% completion of that phase. And we have a pre-construction bill from Conigley. So still not a lot of action in the budget, but um in the coming months as
we get into demo and construction, um we'll have a little more to monitor in there. Again, right now everything is on budget. Um any general budget questions? If not, we'll start with a a motion to approve the left field invoice 49 that's
circled on the screen. Brian, I got a quick budget question. Yep. Maybe we can talk about it after, but I just want to touch upon any modifications on timelines for construction as far as cash flow goes
for borrowing purposes. Yep. Right. right now. Um I believe that last cash flow that you and I have been working from is still accurate, but um I can spend a few minutes with it in the morning just to make sure. I I I don't think anything has changed on the construction time flow that would really
affect the cash flow, Rich, but it's always good to take another look at that. So, I'll run through it in the morning and get in touch with you if I think anything in there needs to change, right? because we're preparing for a big borrowing and um I can certainly fill in the the group at this meeting or the next meeting, but just want to
coordinate the cap flow with you. Yep, we'll do. It's always good to keep an eye on that. No other questions. I make a motion to accept invoice 49 for left field LLC for total invoice of $496,69.
Second. Got it. Roll call. Uh Mike Bardi. Yes. Stacy, yes. Uh Susan, I still have is absent. Uh Dr. Kelly, yes. Carl, yes.
Christopher Bowen, yes. Rich, yes. Uh, Dawn, yes. Nick, yes. Mayor Keefe, yes. Uh, Tom Scaroski, yes. John
Stematopoulos. John, I didn't hear you. Did you hear me? Yes. Yep. Got it. Uh, Council Kaggleander is absent. Don Martelli. Yes. Uh Josh Miranda is absent. Chris Jerema. Yes.
Thank you. Uh next down the line, the uh Perkins Eastman invoice 87970.01.09 in the amount of $847,983.19. So moved. Second. Thank you. Uh, Mike Picotti,
yes. Stacy, yes. Susan is absent. Dr. Kelly, yes. Carl, yes. Uh, Christopher Bowen, yes. Rich K. Yes. Thank you. Don Cherella, yes.
Nick Rystrom, yes. Mayor Keefe, Yes, Tom Scorski. Yes, John Stematopoulos. Yes. Council Kleander is absent. Don
Martelli. Yes. Josh Miranda is absent. Chris Charmela. Yes. Thank you. One more. Invoice. Uh, Conigley Construction Company precon preconstruction services invoice 27 in
the amount of $27,000. So moved. Second. Second. Uh, roll call. Mike Piccardi. Yes. Stacy. Yes.
Susan is absent. Dr. Kelly. Yes. Carl. Yes. Christopher Bowen. Yes. Rich Visque K. Yes. Don Cherla. Yes. Nick Rystrom. Yes. Mayor Keefe.
Yes. Tom Sarosski. Yes. John Stematopoulos. I didn't hear you. Yes. Yes. Yes. And I Sorry, my dog's talking. Council Kogleandro is absent. Don Martelli. Yes. Josh Miranda is absent. Chris Jerem.
Yes. Thank you. Hold on one second. I'm gonna yell at my dogs. All right. I doubt that'll work, but it was worth a try. Um, all right. So, moving on to um just a couple highlevel updates before we talk a little bit more
about the phase one site demolition. Um in terms of MSBA process, we have submitted the design development package. They have issued comments. We've responded to those comments. Uh nothing impactful there. High level. We're still on the same track with MSBA
that um we really won't see a lot of action with them issuing a project a final project funding agreement until we complete MEPA. Um we still expect to complete MEPA in August. So by September or October, we anticipate funding uh
flowing back to the city of Rivier. Um there's already a whole lot of reimburseable costs that have been expended over the last year. It's something that Rich and I have talked about, but Rich, that's one item that um I'll double check in the cash flow, but I think right now we're assuming Revier will see money coming back um by
October, maybe November. But that's a good item to check in the cash flow. Uh, in terms of permitting the Sorry, Brian, can I ask a question on that before we go on? Absolutely. Did we ever get a formal response back from MSBA um when we appealed to them to allow review
of um billing and documents to begin now instead of waiting? We did not. Um I've I've checked in with the the staff for the project, not not Mary or Mike McGurl or anybody, and um haven't heard anything official back. I honestly feel
like at this point we'll probably be ready to go before we really hear anything there. Well, would it be helpful if um the mayor and I um draft a letter or something or try to reach out again and just get some kind of a commitment? Yeah, I think even just a a
prod of you know to to the higherups over there of, you know, we haven't really heard back. Is there any has anything developed? Um that won't hurt. Okay. I'll I'll speak to him about that this week. Excellent.
Um, so where we are in permitting here, everything's still going well. We're still overall on schedule. It's tight as it's always been, but we did get the MEPA um, draft environmental impact certificate issued. That middle step of
MEPA is done. Um, any respond, those documents, as we've talked about before, always come with all sorts of comments, all sorts of questions. the vehicle for the project to respond to those questions is the final um environmental impact report which is that third MEPA
step we've always talked about. Uh we're still on track to get that submitted uh by July and approved in August. So everything in the MEEPA world is still moving forward. Um, we're also we have in terms of local permitting, we'll have
a sitewalk most likely on May 31st with the River Conservation Commission. This is sort of the last uh informal step before proceeding with phase one site demo. They have already approved and issued in um issued approval for phase one site demo, but that all caps off
with a sitewalk before we start work. We're also looking to be on the June 4th conservation commission meeting with a notice of intent for the full project for the work that'll happen after phase one. And we are still uh we have secured a temporary access permit with Mass
Department of Transportation and are still as planned working on um final permits for the final design that'll come together over the next few years. So everything's still on um on track with permitting. We're in the thick of it right now, but um all the schedules
are holding. A quick look ahead. In general, um June 6th is the target date for the team to release the 60% estimating documents, 60% construction documents for estimating purposes. So in June,
we'll be doing another set of uh fresh estimates, two peer estimates on the building that'll roll into uh a July presentation and approval to the committee and then we'll submit that in July to MSBA. That 60% set is also um our first
major bid set. Uh we are going to look at the site demo bid numbers tonight, but um after that June 6th date, we'll be staggering the release of bid packages for steel, concrete, waterproofing, elevators, and site work.
Um that'll all lead into bidding processes July, August to set up um really being ready concrete and steel work at the end of phase one as we head into this winter. So the real critical path item
there is getting steel bid. So don't expect to see those bid results until July, August. Um the one thing I did wanted to mention to the committee is we probably are going to have one or two outofphase meetings in that July August
time frame. Um for example once we have the steel ready to award that that might dictate its own meeting to present the steel award and get it done just so we can stay ahead of lead times and schedule. So, we'll coordinate a little bit more, but late July and August, I I
would say expect that we might be on the couple of meetings per month, not one uh schedule for the committee. Um, so otherwise, everything again still on still on schedule in general to get um site demo started in June. Conigley is
going to talk about that a little bit more in a minute. Be out of the permitting process in August. and be building the building for real uh in the following months and leading into winter. So, everything remains on schedule. We are um also working on
getting some of the custom project signs hung down at Wonderland on the fence and uh behind the fence. Those are in place. Those will be in place by the time we start with phase one demo. Um any general questions before we sort of
jump into the award of demolition work? Brian, if we can add Susan as being here. Got it. 45. Sorry, I was so late. Yep. Not a problem. Excuse me. Uh, if there are no general
questions, um, I'm going to share my screen again. And uh I was going to ask Conigley to sort of walk a little bit through the bidding process um and then a little sort of look forward into what phase one is
going to look like. But the document you folks received is the summary proposal. And really the biggest takeaway here is um we did have a number of bidders and Conigley is recommending uh award to a low bidder who ultimately for this demo
scope that we're bidding is just shy of $249,000 under the budget. So um compared to the the whole amount of work that we have to bid, this is a tiny value, but it is under budget um which is good news. high level that money is
just going to um we are under budget for this portion. It doesn't yet mean that the construction costs will come down. We really need to wait through the 60% estimates um bidding more of this job out to determine if the job as a whole as an aggregate after all the bidding is
under or over. But at least for the scope that we're looking at to approve tonight, we are $249,000 under. Um theoretically that money is contingency within the rest of the construction costs that'll be estimated and awarded over the next
number of months. Uh I'm not sure consigly where you wanted to sort of um go from here. Just let me know what you want on the screen, but uh if you could give the committee just a little update of um this bidding process and what to expect in phase one, that'd be great. Yeah, Brian, we were hoping to go to the
logistics sheet so we can kind of give you a visual walk through. Yep. Page 20. Perfect. So on the screen you can see the logistics plan and really I'll try to
describe there's some color coding going on here. Um what was approved in the fall for preg is the red sight fence that you see that runs along VFW Parkway. uh that was installed and currently is installed uh
as we move forward into this package and what's included in part of this PGMP. Number two is first off the remainder of fencing in the site we'll call it. Although for the most part we're talking about the rear boundaries and including
the purple line that you kind of see going across there which um as everybody I'm sure is aware represents the 200 foot buffer buffer zone for the eastern county ditch. So for the NEEPer waiver, NEPA waiver that we got to proceed with this work,
um that's the limit of what we're allowed to work in. We cannot exceed that buffer zone. Um additionally, as part of this scope, as part of the MEEP waiver, we're allowed to do limited site work. So we have a limited disturbed area that we're allowed allowed to
touch. As part of that, we start with getting the fencing and the erosion control in place, which is what will occur uh for the most part during the month of June. Uh however, then we get to move into some of the real work, which is removal of the existing
foundations uh from the race track racetrack grandstands. Um as well as starting to get some of the existing utilities out of the way of the building. Um we're a little bit limited in terms of what work we can do there. Um, but getting those utilities out of
the way and getting the foundations out of the way, at least outside of the buffer zone, uh, allows us to be productive over the summer and allows us to be ready to really hit the hit the ground running when we get our full NEPA approval at the end of the summer. At that point, we'll have bid out and be ready to proceed with the rest of the
site work, including the remainder of those utilities and getting into the building foundations. So, uh, really that's the summary and that's what we're, uh, recommending, uh, award for right now and approval is the work that'll happen over the months of
June, July, and August. Brian, I got a few questions. Yep. Um, if I'm looking at that purple buffer zone, is am I am I not seeing the high school overlay right over that whole border? Am I missing something here? Nope, you are. So that's this this
outline, this new white shape here is the high school. Um, and anything beyond the purple line uh we cannot work in. But yes, the building is is built within the 200 foot setback.
But how is it built in that if it's exceeding that border? Well, this border is just for phase one. Um, so until we get the final MEEPA certificate in August, they they're only allowing us to work on this part of the site. Um, and that's really because until they approve
the full project, the eastern county ditch being the sort of more important thing here, uh, we won't have permission to take over this whole back side of the site and build the rest of the building till we're done with MEPA. Is there any chance that they would say that that purple line is the line that we got to
stay within? I I I think no. I 0% chance on that. No. Okay. Um question as well. I'm sorry. Right. No, no, that was my second question was answered with the first one. So, I'm good. So, you guys can go out there and start demo. Do you believe
you have three months of work out there? And what happens if the Meepa review gets pushed back? They have to like remobilize and everything. What's the work before they get the approval for the whole site and then they're just sitting there?
So that I'll answer the second part of that. The the first, you know, do you think there's two three months worth of work? Jason, I'll defer to you, but the the second part of that is um we really do need to complete the MEPA process as planned and on schedule to have an even
roll of the schedule here. If somehow uh that final MEPA approval gets pushed back um we would be putting Conigi in the position of having to stop um we wouldn't probably have time to go through another submission cycle with um
MEEPA a resubmission cycle of the um of the last FER it would mean we can't start work this winter which would roll into uh most likely impact to the rest of the schedule. So it is extremely important that we get the Meeper certificate as
planned and on time. I know we and the team are doing everything we can to do that and we remain confident that that's going to work. But if somehow we do commence with site demo and don't secure final MEPA approval on schedule, there would be impact to the rest of this
project schedule that would probably ripple all the way into not moving in at the same time. But but Brian, I think it's important to mention here that the mayor did orchestrate a meeting with higherups in the governor's office and MEEPA and we don't anticipate that
there's going to be a slide from our meer approval. So I I agree and some significant event in order to cause this to go off schedule. Yep. I I agree. And we have we have commitments. They understand. Meepa understands everything I just explained.
You all have me pushing so much waitering. I feel strong. I'm sorry. I might have come off mute there back. But um they understand our schedule. Um they have said they're going to honor their review dates. The FBI are the final submission by statute
cannot be extended. The comment period. So um we know we'll have it in uh by their deadline and they are bound by um statute to get it reviewed within their deadlines. So we are relying on everybody doing their work. us getting the submission and then them doing their
work. But um we feel we have the asurances that that's all going to happen. Brian, what is the greatest environmental risk we have that would delay it? I think the probably let's see that that's kind of a tough question to
answer. I think it really there's nothing in the first two submissions for Meepa that I think should arise to anything being delayed. And I think an important note is there's been a lot of questions about why the site was designed the way it is, but none of the
Meepa submissions to date have challenged how the site's designed. I can't even envision them envision them coming up with a suggestion about something to change. Um, nothing has really, they haven't asked us to change anything. They think the design has been
compliant with the requirements so far. Um, so really it would have to um it would have to come out of left field at this point and I should probably pick a different phrase there, but it would really have to come out of left field for something to come up at this point for Meepa to want the design
to even be changed. Uh, let alone object to it as a whole. Um, they've now seen this for uh, 8 n months of various submissions and um, they know where the building's going, they know the schedule, they know the design. So, I'm not specifically
answering your question, Rich, because I'm not sure I can think of something that would give them a reason to want a mass change. They would have sort of had to show those cards by now. No, I was just wondering what the environmental risk is that's so important that this whole process takes so long. I I'm just
not familiar with the process or the the the landmines, I guess. Yep. A a lot of the specifics revolve around some of the things we've talked about is is this site tidally influenced? Is it is it part of inland waterways or ocean
waterways? So really the complexity of permitting this site is its proximity to the ocean and the presence of the eastern county ditch. So a lot of our discussion has been um what does that ditch do? And all of our findings show that that ditch discharges fresh storm
water, fresh water, not salt water, out to the marsh. Uh it does not really bring saltwater tides into this area. And those little things make a whole lot of difference in state environmental permitting. Yeah, that was kind of what I was
thinking. All right, thanks Brian. You're welcome. And did you still want to address the the question of the three-month duration? Thank you, Jason. Yeah, it's if just for for visual reference, skip forward to the last page 23
there. And I'll give you a little bit of color around the schedule. We have it planned as 12 weeks of work. Could it be done in 10? Probably. But I I will give some details in terms of, you know, the thousands of yards of concrete that
we're going to take out of there. Um over a thousand yards of contaminated soil, which we've been approved to get out, which is a key step to, you know, starting with a clean site. And additionally, there's something like 27,000 linear feet of uh track heating pipe uh from when from
when the dog track was there uh that that will be taken out as well. that's all been been tested, come back clean. So, that's all incorporated into the demolition scope. Um, as well as one detail I wanted to mention which is important. I think recently we've
noticed, you know, the encampments out on the site with this phase. Um, Conigi will get will take over the site. We'll take ownership of the site. Um, it'll be secured. Uh, the site will be cleared and grubbed. Um, and uh, it'll be secure
as well. [Music] Thank you, Jason. Brian, a question on the fencing. Are we going to are we able to fence and hay bail the entire site or just up to that purple line? Uh up to the purple line on
the back and then all the way around the front. So, it is one big enclosed island, but um unfortunately we can't do anything at all in this shaded white area, but there will be silt control and um and bales all along the purple line
and the front red lines. Okay. Who? So, the fence that runs along the MBTA, the purple line, the commuter rail, it supposedly keeps people off those tracks. Who's responsible for that fence? Is that
considered our property line? To my knowledge, that's MBTA property. Um, I have a feeling we're we're going to ultimately be sort of transitioning into it or we might even run our own fence. I think probably we'll run our own fence inbound of it, but I can double check
that, Carl, but I believe that's MBTA's fence along the tracks. Yeah, Brian, it's MBTA. They're removing the side currently on the other side of the tracks. Thanks, Chris. What are they removing? The fence on the other side has come down into the culvert and they're
currently pulling it out. Are they going to replace it? They have yet to address that. They want to get it. I told him to hurry up and get it out first because it's clogging up the whole channel. Right. So, just to be clear, there's nothing that stops
anybody, a kid from Dun Road neighborhood or anything like that to come down Dun Road, enter our site, go clearly onto those train tracks as of right now. No, they cannot do that. They can't do that. No. Okay. I
I'd like to double check on that if we could. I'll get down in there, Nick. Maybe you and I can just do a quick walk down there. I understand your point though, Carl. We'll we'll make sure because a little bit that I mean, in a way, if some people do come walking through this
site, if people already do, they are eventually going to encounter this fence. So, um, yeah, John Lamar here. The intent intent would be phase two fencing as we've been referring to it would then get put in once that zone is
turned over to us. Um I drove it and walked it a couple weeks ago. There are a lot of breaches in the existing fence right now. See, I think to your point, Kyle, and the intent is once they allow us to cross that purple line, permit, excuse me, temporary fencing will be put in along that
line back by the MBTA tracks. Okay. The essence of uh public safety, I would take a close look at that. That purple line fence as it is now is in deplorable condition. And as far as I can tell that a kid or anybody who wants
to could walk from our site right onto those tracks. Uh take a double look myself. Yep. I'll take a look. We have some contacts at MBTA, too. I'll I'll work through you, Chris. Um but we can bug some people if we need them to um
get their part of it in order. But yeah, as John said, once we have permission, we'll um we'll do whatever we need to do to secure it. But right now, the project can't really get back in there. Thank you, Carl. Um, any other questions? I'm going to look around for
hands. Uh, one sec. All right. Uh, let me I just wanted to script a motion if there are no other questions, but I lost where the the value is on my screen. One second. Okay, let me write a number down.
Three, four, five, seven. Just making sure I'm getting the number I'm about to say correct because I closed the window that I had it open. 3065057. Okay. So, um, if there are no other questions, um, we would be
seeking a motion to approve Consigi contract amendment number four in the total amount of $3,65,57 to award site demolition. I think I heard motion by the mayor and second by Stacy Rizzo. Yep.
Brian, can I ask a question? Yes. Um, who was the low bidder? What company was it? It's French, correct? Yes. Yep. WL French. I forget there. Oh, French. Okay. Yep. Thank you.
Any other questions on the motion? If not, we'll go down a roll call. Michael Picardi. Yes. Stacy Rizzo, yes. Uh, Susan, yes.
Dr. Kelly, yes. Carl, yes. Chris Bowen, yes. Rich Visque, yes. Don Charmela, yes. Nick Rystrom, yes.
Mayor Keefe, yes. Got it. Uh Tom Skoroski. Yes. John Stematopoulos. Didn't hear you. Yes. Yes. Um Council Degando is absent. Don Martelli. Yes.
Uh Josh Miranda is absent. Chris Jerem. Yes. Excellent. The motion passes. Thank you. Uh that's all. Let me just confirm. I think that's all we have for tonight. Gone through items four, five,
six. Uh I will check if there's any public comment. Uh name and address for the record if there is any public comment. Going once, going twice. No public comment. any new business uh from the committee?
Yeah, Brian, I'll take up some new business. Sure. So, I just wanted to let the committee know and I'll give further details when I get it, but the city's preparing to sell $75 million worth of temporary bonds.
as we've uh quoted about as much cash flow as we could up to this point. We're required to um have all of our deficits covered by June 30th and um we're definitely in a deficit. We haven't borrowed any money for construction yet. So, uh the intent is to borrow 75
million. That should carry us through fiscal year 25 and through fiscal year 26. So um that's where these cash flows become important because once we hit 75 million we have to go back and get some more money and we got to structure the bonds accordingly. So, um, not not
urgent, but I think, um, you know, cash flow and, um, bonding should, you know, almost be standing items on these agendas going forward just so we can keep our eyes on the cash flow and the change in environments and delays and all that because it's um, it's going to
be a big ticket finance item once these bonds start getting sold. Got it, Rich. I'll I'll include that. And um maybe as we do the monthly here's the budget, here are the invoices, we'll do um we'll just add that to that agenda item moving forward so we can touch base
on um borrowing, bonding, etc. Yeah. And then just regard to the budget that we voted earlier when we approved the invoices. I noticed it was like uh invoice number, invoice date, you know, cost code, value. Um, I'd like to kind of see on those cost codes if they have
dollar amounts um, attributable to them. I'd like to see the percentage of the budget spent when when we put those slides up so we can just know, yep, if we're in the beginning phases, middle phases. So, I don't know if that's a spreadsheet that MSBA gives you our in
interior in um left field spreadsheet, but just like to kind of see percentage of budgets um spent in in these line items and um so we can all just kind of keep a breast of that. Yep. That's easy for us to do. I'll incorporate that into it. All right. Thank you.
Any other new business from the committee? If not, we seek a motion to adjurnn. Motion to adjurnn. Second. Thank you, Susan. Thank you everybody for your time. Thank you.
Thanks. [Music]