Don Cerea. Don't see Don. Nick Rytorm >> here. >> Mayor Keith >> here. >> Here. >> Tom Skarowski
absent for now. John Stonopoulos also absent. and Anthony Cavlandro here. Councelor Carlandro, I know you said you're pulling some double duty. >> Yes, I'm here. Sorry, short staff today,
so I'll be on and off. My apologies. >> No worries. Thank you. Noted as here. Don Martelli absent. Joshua Miranda >> here >> and Chris Saramela >> here.
>> Thank you very much everyone. >> Okay. Uh Linda, do you want to uh screen share the agenda? Oh, well, hang on a second. >> Yeah, absolutely. I can >> So, we're going to have approval of the minutes. We have a motion to approve
Do we have a motion to approve the minutes from July uh 30th, 2025? >> Motion to >> And we have a second. >> Second. >> Second. Okay. Linda, would you call the role? >> Sure. Um I'm sorry. Who was that that
second? >> That was me, Linda. Michael. >> Oh, okay. Then then I apologize. And who was the motion? >> You I think Michael and I were speaking over each other. So you can do us in either order. Moved or second.
>> Uh perfect. I will give the motion to Dr. Kelly, second by Mike Bikardi and doing the roll call. Apologies I can't see the screen of who's talking. So uh we will do the roll call starting with Mike Bikardi. Yes, >> Stacy Rizzo.
>> Yes, >> Dr. Kelly. >> Yes, >> Carl Spenson. >> Yes, >> Christopher Bowen. >> Yes, >> Rich Fisque. >> Present. >> Nick Rystrom. >> Yes.
>> Mayor Keith. >> Yes. >> Anthony Cogleandro. Yes. >> Joshua Miranda. >> Yes. >> And Chris Camela. >> Yes.
>> Thank you very much. >> And Linda, uh, Mrs. Samatopoulos has joined. >> Thank you. >> Okay. The motion has passed. And so we have uh item number three, the vote to approve July invoices for
processing. We have >> Oh, let me switch to the invoice summary. It is quite a bit of numbers. >> I think I have them. >> They should be up. Are you seeing the the shared screen with the in summary?
>> Yeah. Motion to approve left field invoice total for 456,000 [Music] >> six I can't see >> 699 >> 699 >> we have a second
>> second >> all right thank you make my notes here motion second and we'll do the roll call for left fields invoice starting with Mike Mccardi Yes,
>> Daisy Rizzo. >> Yes, >> Dr. Kelly. >> Yes, >> Carl Spenson. >> Yes, >> Christopher Bowen. >> Rich Visque. >> Yes, >> Nick Rystrom.
>> Yes. >> Mayor Keith, >> yes. >> John Stoopoulos, >> yes. Anthony Kaggleandro, >> yes. >> Joshua Miranda,
>> yes. >> And Chris Camela, >> yes. >> Thank you. >> And the next U motion or the next uh list of det um invoices is Perkins Eastman invoice totaling 646,42427.
[Music] Do we have a motion? Motion to approve. >> We have a second. >> Second. >> Is that Mike? >> Yep. >> Thank you. Uh, roll call. Mike Bardi.
>> Yes. >> Stacy Rizzo. >> Dr. Kelly. >> Yes. >> Carl Spenson. Yes, >> Christopher Bowen. >> Did we lose Christopher? Chris, can you
hear us? >> Can you hear me? Okay. >> Yes. >> Okay. Yes. >> Thank you. Rich Visque. >> Yes. >> Nick Rystrom. >> Yes. >> Mayor Keith. >> Yes. John Stoopoulos.
>> Yes. >> Anthony Cagleandro. >> Yes. >> Joshua Miranda. >> Yes. >> And Chris Camela. >> Yes. The next invoice uh totaling 1 million
$89,655.34 or Conigley Construction is pre-construction services. Do we have a Do we have a motion? >> Motion to accept. >> We have a second. >> Second.
>> Okay. Roll call. Thank you. Mike Picardi. >> Yes. >> Stacy Rizzo. >> Yes. >> Dr. Kelly. >> Yes. >> Charles Venson. >> Yes.
>> Christopher Bowen. >> Can you hear me? >> I can hear you now. >> Okay. >> Yes. Thank you. Rich Vier. >> Yes. >> Nick Rystrom.
>> Yes. >> Mayor Keith. >> Yes. >> Johnstonopoulos. >> Yes. >> Anthony Kagglandra. >> Yes. >> Joshua Miranda. >> Yes.
>> Chris Saramela. >> Yes. >> Excellent. Thank you very much. >> Thank you. That's that that concludes our invoices. Uh the next item on the agenda is number four, construction site progress update.
Turn it over to you, Mr. Dacon. >> Sounds good. Actually, this one's um we going to bounce over to Jason at Conigley um for a quick update on site activities, then I'll follow up with agenda item five. >> Sure. And I'm going to give everybody uh
I'm gonna share my screen if that's allowed. Is that allowed? I remember the issue. >> We're gonna give it a try. Yeah. >> Okay. Share. Okay. We got I think a nice uh visual
uh drone shot of the site from the ground breaking day. And hopefully nobody's afraid of heights or we'll get dizzy looking at this. But um just to give you sort of a visual in the foreground this is the race the former dog track which we've removed all the
heating loops from. And in the background here as you can see where we set up for the ground break. Um, I think what's noticeable is to show that we've gone through uh and done some of the clearing that we were allowed to do uh per our environmental approvals, but
currently the limits of our site are um still limited by this fence that you see going along the left hand side. Uh but with that, I'll kind of talk through uh just kind of bulletized some of the work that we've done and progress that we've
made. So, uh, as planned for this summer, we're a we were able to complete the site demolition of the existing building foundations along with the quesons uh that supported the existing grandstands. Uh, that is
the pile of concrete rubble that you see here, which has since been crushed and removed or spread. Uh we've also completed a significant amount of the site clearing uh which includes uh these areas that you see
across the dog track as well as areas over here which were wooded and also notably were previously occupied by the encampments um which we had to have uh cleaned up um due to some of the hazards and things
that were uh in the encampment there. We have also placed our construction trailers which you can barely see here back uh tiny in the background. The construction trailers are hooked up with power and data and ready to go.
Um removal of contaminated soils is in progress. We are working through the final uh approvals needed to complete that work. And additionally, we are awaiting some nesting ospreys to leave
the light tower that you see in the back of this site here uh before that can be removed. Um but that will be done in short order as we expect the ospreys to leave and migrate south uh typically in September.
Um you can also see that our erosion control barriers are up against this fence uh that limits our work right now. as we move forward uh in the coming weeks with our full NEPA approval and with bringing the site contractor on
work on on board for the full package. Uh we'll be looking forward to expanding this site out to the full limits at the edge of the eastern county ditch expanding the site fence and the erosion control. And that will allow us to complete the
rest of the clearing and grubbing of the site here and commence with the excavation of the building foundations. And that's pretty much it for right now. Any questions? >> Did anyone have any questions?
Nope. Okay, thank you for the update. >> No problem. >> Thank you. I'll um I'll take it. We're going to move on to agenda item five. Just a general update. And one quick note is we are as noted on the schedule,
we're going to defer agenda item six uh till next month's meeting. I'll give you an update on that. So um general update uh here we have submitted the 60% construction documents to MSBA
including an updated uh desi submitt we actually received comments uh from the MSBA. Uh today that's a typical part of their process. Every time we send them a submission we get comments back. We have 14 days to address their comments. So
we'll be providing responses back to those by uh September 10th. Uh, I personally have only flown through them quick. I think Linda, you gave them a closer read. Um, anything you want to say in terms of um things you saw in those comments?
>> It was uh pretty straightforward, Brian. Uh, most of them are just acknowledgements that of of items that they're expecting to see in the 90% set, which is the next submission to the MSBA. So, we'll just keep an eye on that. Uh the only u uh notable uh
question was just the um peer review uh that is coming later on. Uh that wasn't part of the original submission. But other than that, it was very very standard. Um uh no comments really uh or any followup other than just acknowledgements for the next
submission. So very simple. >> Perfect. Um we are continuing in the 90% CD phase. Uh we anticipate we have a deadline of September 29th for documents to estimators and peer reviewers. We'll
be spending October uh estimating anything that hasn't been bid yet. And we'll be ready to present that estimate update. It's sort of the the final big estimate update because by the time we get the final documents, we'll have a good deal of this bid. So, we'll be
presenting that in early November. Uh, as noted uh by Linda, the peer reviews for the project are all underway based on that 60% CD set. We anticipate getting all of those uh in by the end of next week. Uh that'll then give the
design team and us some time to respond to those, incorporate items into that 90% CD set that comes out later in September. In terms of um construction material testing was a request for um qualifications that we had out on the
street. That bid deadline has come and gone. We have received seven proposals which is really good coverage for construction material testing services. This is an item that we have budgeted in the total project budget not in the construction cost but in the total project budget. Uh left field and uh
Mike Picardi and Arcadia and purchasing are going through those. We anticipate having a recommendation for the SBC to award at the next meeting which we are targeting September 17th for.
In terms of bidding um we still out of the bid package three trades which again were structural steel, concrete site work, elevators and underground waterproofing. Um, we still have pretty
much all of those in process and that will be wrapped up by September 5th with the exception of structural steel which is the first one that's pretty much ready to go. Um, we will be getting uh what are called owner authorization letters from Conigley as they are ready
to make a recommendation. Those owner authorization letters are executed by left field on behalf of the city and more or less allow conversations and prep to continue to when we have all five of these trades ready in a contract
amendment. Um we anticipate that same September 17th meeting next month. We hope to wrap uh all of these or as many of these as we can up into the next Conigley amendment to award the work. Uh the good news with structural steel
being pretty much recommended is um that scope did come in 5.6 million under the budget. We hope to continue that streak through concrete site work, elevators, and underground waterproofing. As we get all these numbers and we present that amendment to you next month, we'll have
a a financial summary of where they were all budgeted at and where they are in relation to the budget. But with one down and 5.6 million under, um that's uh good progress. Lastly, the other critical items happening in the next two weeks relate
to permitting. Um, we have been receiving draft review letters from our MEPA analyst. Those review letters come in from various entities, MWR, D, MASDOT. Um, and we are sharing those letters as they come in with the
conservation commission. We still anticipate getting uh the final MEEPA certificate either this Friday or the following Tuesday. We'll certainly know it's coming by this Friday, but we still are concerned we might not get a signed
copy till after Labor Day weekend. When we do get that, we'll be passing that right on to Concom. Uh along with the draft review letters, the review draft review letters we have seen, no surprises in there. Um I don't think there's any problems in there. though we are still highly confident
that we will clear the next uh handful of days with a MEEP certificate. We will be at the September 3rd Concom meeting for final approval of the notice of intent. Concom has issued us a draft
order of conditions which we're reviewing with both the city and consultants. Um ultimately that will be part of the approval on September 3rd and they will issue a final version of that order of conditions on September 5th. So uh we're
still threading the needle with this permitting schedule. A whole lot of important things need to happen in the next week or two. They are all on course. They're on schedule and we are confident that we'll get through them.
Any uh general update questions? If not, uh, as noted, we we are going to defer agenda item six, the approval of that contract amendment till we have those bid package three trades all wrapped up for the meeting on the 17th.
There's no comments on the update. We could go to public comment and then new business. Thank you, Brian. Um, so at this time we will open it up to public comment. If there's anyone uh in the public that wishes to speak, please
raise your hand or make a random noise and we'll call on you. >> Not seeing any hands. >> I don't see any either. >> No. If if I can share uh we'll we'll now we'll we'll close the the side of public hearing um public comments. Uh if I can
also just share and just anecdotally and and Brian uh thank you for your updates and and I want to just say to the entire group that's here um we've obviously been I don't know school building committee meeting number 79 or something like that. Um there's been a lot of meetings over the last few years and the
updates have, you know, they they were really challenging and they seem to be we seem to be on a a pretty good hot streak lately, which is nice. We received a call uh from a town uh I'm not going to use the town's name, but um sort of north northwest of us um asking
u their reporters in the town were asking for us to comment on why our school is so much less expensive than theirs. And I and I laughed and we're not going to we're not going to share any comment. We won't we don't want to be used against a four and in another town. Let them deal with their business. But they
were commenting on why Reier school is costing so much less than theirs, their proposed school. And um I'll just leave it at that. So I I just reminds me that when we've talked about this um it's just it's just constantly the the cost
of school buildings is never going to go down. We know that um we can only hope that we're going to continue to manage our construction project and work within our means and uh make really good decisions along the way as a group and to come out with a really great product.
So it was I wasn't happy that they were going to be spending a lot of money, but it just goes to show you that if we wait two more years going to cost us a lot more. So thank you for everyone uh what you've done so far. More to more to go. Thank you.
>> My pleasure. >> Any new business or other business from the committee? >> Seeing none, that's all we have for tonight. We would entertain a motion to adjurnn. >> Do we have a motion to adjurnn?
>> M Rizzo is seconded by Chris Cher. >> Do we have a roll call, Linda, please? >> Absolutely. Um, do we still have Mike Bardi yet? Last minute. >> Yep, I'm here. Yes.
>> Thank you, Mike. Stacy Rizzo. >> Yes. >> Dr. Kelly, >> yes. >> Carl Spenson, >> yes. >> Christopher Bowen, >> yes. >> Rich Visque,
>> yes. >> Nick Rystrom, >> yes. >> Mayor Keith, >> yes. John Stamatopoulos. >> Yes. >> Anthony Kaguandro. >> Yes. >> Joshua Miranda.
>> Yes. >> And Chrisa. >> Yes. >> Excellent. Thank you very much everyone. Um, great work. Good to see every everyone. >> Thank you very much. Have a great night. Thank you everybody. >> Thank you Linda.
Recording stopped.