##VIDEO ID:VOuUx_gB8pw## e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e good evening I call this meeting to order at 6 19 p.m. tonight we have present directors titler after the fredes and myself meaning we have a quum thank you to our interpreter AST would you please share the interpretation instructions with our participants and then we can turn on the interpretation function thank you the first business in order is the approval of the agenda directors are there any proposed changes to the agenda seeing none do I have a motion to approve the agenda as presented I move that we approve the agenda is presented is there a second I second all in favor say I I all post say no motion passes our next agenda item is our opening celebrations and updates by our superintendent Dr Anna Cole good evening it's nice to have folks here so thank you for being here um a couple Updates this week or this um last two weeks so first we to start with health insurance folks are aware that we are in the middle of phase one decision making um to try to address some of the concerns we've had about our current health insurance want to update the board and community that our certified classified and administrative interest based bargain teams have been working really hard over the last two weeks to um do a couple things one to launch their work for this year the regular um interest based bargaining work that needs to happen in the 2425 school year and develop interests that we're going to work on um and they are also leaning in to listen and learn and clarify employee understanding of the current issues around health insurance so we are incredibly grateful for all of our IBB teams um thoughtful engagement and Leadership their collaboration around this work and their commitment to representative leadership to make sure that employee voice is well represented in the decisions that we make uh as I've mentioned um and continue this work has been incredibly frustrating as it is taking valuable staff time away from our qual work of supporting our students I would say that a silver lining of the work is that it's shedding a great deal of light on our internal systems and structures that are related to strategic priority number three operational excellents so we will continue to lean in to find reasonable rational solutions that are communicated transparently and keep staff wellbe at the Forefront of this work because we know that when our teachers and our staff feel safe supported and stable they create Better Learning environments for our kids so looking for more updates on that at our next board meeting where we'll make a recommendation to the board on on what to do about our current Partnerships our providers for health insurance want to congratulate uh R Fork High School lemon Springs high schools who pulled off really fun homecoming weeks uh last week so big thanks to the student leaders our student athletes and all the faculty staff and parents who supported students and their activities last week um one of the gifts of having all our small schools is that the entire Community really shows up to celebrate students and create opportunities for them to play and come together um next week homecoming will come to Longhorn country and we know the whole town of the salt will show up to support students and student athletes and we're hoping that they all have a really fun and safe and spirited homecoming next week we celebrated last Friday um Colorado proud day in our nutritional services and our food services department received $20,000 in a local food program Grant from the Colorado Department of Education to increase our use throughout the year of Colorado grown ingredients in school meals we highlighted our local producers last Friday with Colorado proud day in all our school cafeterias where Garden Burgers home fries salad and a Blackberry crisp all made from scratch with fresh locally sourced ingredients from Colorado Farms or served there were over 27,000 free breakfasts and 44,000 free lunches in September and want to give a special shout out to our nutritional Services um team and Sandra Pon the new nutritional Services operations manager who has jumped right in this year and is doing a phenomenal job um supporting the team and the work while Octavio Maya is out also want to share some appreciation for Megan Capelli and our staff housing property management team from Preferred Property Management uh Megan and her team have gone above and beyond in their response to some last minute delays in getting our certificate of occupancy at Meadowwood last weekend Megan worked through the weekend to ensure that every tenant had a place to stay when we had a delay for our move in time and um was able to store their belongings until units were ready also want to update and remind update the board and remind staff and families that there are a lot of surveys that are out right now um our calendar survey is open for student staff and families it's due tomorrow closes tomorrow um it has received a lot of responses and the calendar committee is going to work over the next month to review the data and feedback and then draft calendars for the board to consider for first read at our November 20th special meeting the um Additionally the staff talent and culture survey is out this is a new survey and it is pretty robust takes about a good 20 minutes and it launches our organizational equity audit so this is a survey that is created by promise 54 an independent organization that's leading our Equity audit it focuses on policy uh the equ audit as you remember focuses on policy resource allocation and staff Recruitment and Retention all aligned to our our 2429 strategic plan the talent and culture survey will form the basis for the staff Recruitment and Retention assessment that promise 54 is conducting and the development of a plan and if you remember the this is all aligned to strategic priority number five um thriving team which focuses on ensuring that we recruit and retain staff to reflect the diversity of our students and Community there promise 54 is also moving into the talent culture surveys happening as well as a series of focus groups in oneone interviews with staff finally um really excited that there's one more week of having the first ever classified interest based baring survey has been released by The classified ivb leadership team this year together interest and priorities for the team's work so we are delighted to have this collaborative bargaining process formally launched and we're really grateful for the classified IBD leadership team that has really jumped in with no experience um has done a ton of training and a ton of work together to get these pieces in place and last update um our attendance Specialists front office teams and District data team are wrapping up October counts so this is a season that is critically important for establishing enrollment numbers which then um apply directly to our our finances so we're grateful for the big lift of these teams and for the families continuing to stay engaged um and aligned with our 95% or above attendance rate goals thank you the next business order of the healthy kids Colorado servation [Music] inspectors good evening um for to present on the healthy kids Colorado survey um so the healthy kids Colorado survey is um is a comprehensive survey that has been pres it's been since um and it's really just to check in all the health and wellbeing of young people um the purpose it's gather dating with a purpose specifically about what factors support a youth to make healthy prices and so this information helps inform how kids are feeling what we can do to support them students and parents in schools Community organizations local public health agencies and state agencies do use this data in a couple ways so one is to provide a need assessment and progress monitoring as schools and communities address m health issues s address health issues including mental health it invs programming to support student health and academic success it informs how to increase students sense of wellbeing and sense of belonging and it also um is us to track longterm heths the Colorado Department of Public Health does contract U with the school and new survey team um at the Colorado scho Public Health to administer the survey and so a little bit about the completion and the topics the topics themselves include the protective factors asking about their feelings of having trusted adults belonging in family involvement there's questions about health behaviors how much kids know about it how much they practice it how many students believe that other PR it and that is include substance use sexual health and safety and violence and then the social emotional indicators um as a third category um ask questions about of pressions side all uh 10 of these schools listed have participated so in total we had 1,530 high schoolers uh complete the survey and that's 77% of our total high school student population and 1,117 middle schoolers complete a survey at 73.2% of our total municial populations who did include the survey the window to administer The Sur was October 30th 2023 through November 13 202 as Dr Cole is mentioning this work is really tightly in line to our first initiative which is students first this helps us identify where we are meeting the mark and where we not um especially when we're looking at our individual student populations and our subgroups to see where um Beyond just a feeling of belonging but what the factors and protect factors we see present and what we don't um this really does help us also have another data point aside from around survey for example or other informal surveys to really understand on specific targ questions on how I think a key thing to remember is we don't just gather the data for the sake of it and it we actually do know Target purpose know students are feeling connected and feeling seen feeling recognizeing values valued they're less likely toor and it's not just limited to um when we think about substances or things like that we think about relationships um friendships um what they believe is safe and so uh once students are able to feel more safe and engaging must behaviors believe that they can attend a better academic achievement um having higher grades test scores to school more often and have better schooling experience going to talk a little bit about summary of our results there's a lot questions on this the survey itself will open up different questions based on how kids respond so it it can be upwards of like 200 questions depending on how kids engage with the survey so it's incredibly robust there's a lot of layers to it um it is it is provided to us in a disaggregated data set in many different ways so there's a lot of ways to look at it and I I would probably frame a lot of the questions for tonight of like we can dive deeper and because there's a lot here um but we wanted to pull out some Trends from some of our snapshots and state comparisons I can talk a little bit about the disaggregated components we're looking at there with a lot more to this um at with a lot of teams in a lot of different ways and so when we first pull out the the Middle School um data one of the things of course that that we're really interested in because of our theories of action around you know kids who feel safe and connected in school are going to be ready to learn we're going to better be able to hit those student achievement and growth goals so school connectedness school belonging is really important to us and you can see that our middle schools we outperform the state a little bit in terms of um feeling a sense of belonging and I would say dis or not I wouldn't say but the data show that there's only about a 3% difference in school belonging between white and Latino students so our white students reported positively um indicators around belonging at about 72% versus 9 70% of Latino students feeling belonging at Middle School um some interesting trends that I think we're seeing in terms of alcohol you know like and we pulled out things that felt um that we were significantly different than the state or had the significant um disperate outcomes with our students so we're not talking about everything this evening but just things that kind of felt um interesting and that we're we're starting to look and dig deeper into alcohol usage is one of those things among middle schoolers here in our district are are higher the kind of the combined data around alcohol is higher than the state averages by about about 5% in middle school and we don't see any differences between our white Milo students in terms to alcohol use mental health is there's a number of questions there's a lot to healthy kids that asks about mental health and supportive relationships and um you know we tend to be somewhere close to State averages on this I think what's really interesting for us and concerning for us at the middle school level is that in almost every indicator around mental health and suicidality are Latino students middle school students are um almost like reporting two times the risk of our white students around M Health in middle school so for example kind of when we look at depression indicators about 30% of our latinx students are reporting that they felt so sad this for two or more weeks before school year two or more weeks um that they couldn't participate in regular activities about 30% of our Latin students are reporting that and about 15% of our white students there some concerning trends about um Middle School mental health especially for our LX students that we we trying to look into more and do more root cause analyses with our teams um one of the things that I you know that I think we then look at is like our our service is there and our kids getting access to them and the Roaring Fork schools has had a strong commitment in partnership with the Aspen Hope Center to make sure that there's mental health providers in every school and and I will name that in in the most recent annual report from the Aspen Hope Center looking at their data um of their work in Laur for school districts they are serving our Latino student population at a higher rate in terms of participation than our than our white students um and so I think that that's for us that feels reassuring when we see this kind of data that it looks like there's more need for mental health support of our latinx students to also then see that CL of students are being served more frequently by our school-based Mental Health Providers does that make sense that that so that is reassuring the supports are there and Cas have access it's still not enough right let's talk about high school so again at the high school we we start with the student belonging um and we see here um in terms of students belonging again we're just slightly above the state but we look at theer needed data our Latino students are reporting sense of belonging about 5 percentage points lower than our white students at the high school level although um when we look at this question about do you enjoy your time at school are Latino students report enjoying school more by about 8 percentage points than our white students so some interesting things to look at there in terms of kids enjoying their time in high school and sense of belonging we look at alcohol use you know we've pulled that out with the middle schools and we we see this too that we are our kids tend to be using more um than using alcohol more than students across the state and most indicators and as you can see here um what I think is interesting is that uh we often see this as the student perception data so students that think it's wrong to be drinking alcohol we are lower than the state and so because less kids think it's wrong we're seeing more usage about about that um I would say when when we really seas in look at some of the disaggregated data around High School uses of alcohol we tend behaviors like spin drinking much more common amongst our white students by about a two to one or more than a two to one than our Latino students so there's some interesting trends when we really disal data to Target in on what student populations um are demonstrating more we look at mental health in our high schools um we see similar Trends um though not as pronounced as we see at the middle school so depression indicators when we disaggregate for our Hispanic latinx students we see about 33% of our Hispanic latinx high school students reporting um the kind signs of depression as compared to about 22% of our High School uh White students and when it comes to suicidality measures um at the high school level there is no difference between white and Latino students so I would say when we when we think about kind of the trend reports and some big Ideas here um some bright spots of other components and data that we see and and we also get Trend so we get Trend reports on our high school data which demonstrate from 2015 so the the odd years that we've been doing the healthy kids Colorado survey they will look at um identify trends that are statistically significant so enough to report that like hey as a routin you're trending this direction so some bright spots that we see bullying like statistically significantly decreasing across all indicators and those are like where Bullying happens online in school um so that's a bright spot we are also seeing decreasing statistically significant decrease in tobacco use across all indicators um including students increasing awareness of the risks of first and secondhand smoke so those are some bright spots we're seeing in terms of Trends I think some challenges that we're seeing is an increase of use specifically through bathing and edbl so we're really seeing Trends around edbl increasing and then I think another challenge that we see that I think wasn't on anybody's radar but the pretty significant drops in our students engagement with volunteerism and commuting service um so I think that's another interesting one that I think we will be grappling with with our partners because we know that kids also feel connected to their communities um and feel a sense of purpose are going to show up differently at school so we're also looking into that as well I think a complicated and interesting component of the trans reports is that from 2021 to 2023 will need um releves a little bit to see some significant overall decreases in depression risks for our students um so a pretty significant drop in depression and suicidality from the last three years so kind of coming out of the pandemic to two years ago that feels like a bright spot but overall our Trends since 2015 for all indicators around mental health show that we're increasing risk despite this fact that we kind of a drop off from 21 to 23 um so definitely keeping an eye on those components so as I mentioned there's a lot to this data um and we will continue to work with it through teams so our school leadership and our student our school our student support teams at schools our school counselors and mental health providers um of culture will be they they also look at their data because they can pull it just for their school um and look at details and transfer their school our gring corol District's District Wellness committee that our parents and community members attend um will be working with the data as well it's always been really helpful for us to have other eyes on it and that just with Wellness committee as well poised to give us more of a parent perspective of the data so those team will be working with um additional data and then our district student services team really did a did a first dive at their last erw um executive director of schools Joel haway led the team and a data analysis um to take an initial look at some of the trends and as um assistant superintendent Park pointed out this this work is really important because it it aligns directly to strategic priority number one um students first and making sure that our students um that student wellbeing and belonging is right at the center of our work Happ to take questions okay so we'll now go around and get two minutes for each board member to ask questions or make comments and we'll start with director degre thanks for the update and I as always appreciate the school um putting the time and resources into engaging with such a th survey I know that it's very impactful especially to the the level um I just had a question a couple of questions you may or may not know the answers to some of these I just have we seen any strong correlation um knowing that Mountain West struggles significantly with alcohol use and depression and suicidality at the adult level have you done any alignment of those numbers are they reflective of what we're seeing in youth they're predictive in any way you know we we haven't done that analysis though I know that there are um cdph often P this data to look of those kinds of Trends and um uh our district data is not accessible on one per se but regions is and so they can of this our um our our region and it is used in other analyses but but it is I I would hypothesize that there are some connections there yeah and I'm interested just because we as a district continue to seek support from communities in maintaining Mental Health Resources in our schools and whether it's with counties or local municipalities and I wonder if there's a story to be told between two pieces of data that might you know impact a lar of community conversation more um I was going to also ask if you saw well I guess I'll just say that well what else is it that we're doing to strengthen our relationship with say Aspen Hope Center or other Mental Health Resources kind of I think you know talked about some but the the short term you know we are certainly um foreing instabil and our funding for the school based Mental Health Providers um you know a lot of our towns are not seeing a lot of so we've paid for the based mental health provider in every school who London London city of Lon Springs town of carbon town of assault County um all contribute to our ability to do this um we have a Col Department of Education grants this health protections Grant has funding some positions in our elementary schools we will lose that Grant in a year and half City is cutting their funding in their 2025 budget um marijuana tax revenue would only down in Sol um and so those are concerning trends that we're we're looking at especially looking at this data um and knowing the use of our students and feeling like we have a really valuable model so main first that we're very concerned about the future that program especially when we look at DEA like this and then especially when we look at the Hope Center data of touch points and feel like wow need are getting access which feels really good um we but we don't stop there so I mean we've invested in the board's aware of this inds of culture that we work on kind of tier one supports in school culture and climate for all of our students we work with parns for Pathfinders other sorts of social emotional wellbeing gr from um Partners in the in the valley we also are trying to remain responsible and dynamic to the needs of our student population so I think I reported at one of our Updates this year GS and gshs which have seen the largest um populations of newr students are implementing a new evidence-based mental um mental social emotional mental health wellbeing program called strong that is um a kind of group work for newly immigrated students and their families and so we're partner National celor our soul Mental Health Providers and really led by the Family Resource Center to adopt those programs to really support the specific needs that so we remain um you know we try to remain dynamic in this work and also um paying attention to the really I think structural things like School based mental health that really matter and I think we're comings suain those programs that kind of create back yeah I think handled with all the resources that we have available Us in school district right now and it's more than a school district problem it's a it's a community conversation it should be a community lift and the organizations which are interested in the data that we've discovered through this process need to be the ones showing up to join that work as [Music] well thank you director tler thank you for sharing this information with us very informative the part that really stuck out to me and I realized that as a district we're very similar to where we are as a state level so we're not in anomaly with this data but I was really shocked by the part that talked about attempted suiciding last year and that like 7% of the students are like one in 14 students in the last year of attempted suicide and to me that was like Wow and I guess my question is what kind of things are we putting in place as a district to work with that and to make that a priority to focus on it we really share your um concern your response to that and the fact that we're kind of the dep depression data go down but not that suicidality and that 7 to 12% of ours we're not seeing um we're not seeing significant uh disag like subgroup Trends except I would name our our um gender expansive non-conforming ltp plus identifying kids tend to have higher R like that's the one group that is TS to when we look at disaggregated data tends to be higher risk um and so I would see a lot of the things that we've been doing are around um Outreach and education around umly like response systems and so we have a a very refined now partnership in contract with the Aston Hope Center to provide Crisis Support for students um we provide training for staff and teachers to recognize signs of um suicide train folks in every building to know there's some kind of for screener questions that we ask and make sure that the teachers don't feel comfortable asking them they know how to keep kid in line of sight there's somebody who can do that screening and then we have some some new road loss protocols with the as Center to bring their crisis only sites um to do suicide screenings with kids and build safety plans and so it still feels that [Music] um we're like I feel like we the responsive components are strongly in place I don't know that we' found the kind of proactive the real leverage points on proactive education or prevention that that number um and I don't around the state that we're quite nailing that I think this problem feels bigger than us it feels like we've done a lot to have safety pieces in place we know but it's really hard to is there any type of like this District designed lessons that were given to crew teachers to give during crew or something that could maybe be that preventative piece or something that we're implementing to try to ongoing regular basis like what can we do before it gets I would say think the work to try to monitor can everyone name a trusted adult can everyone name some of the some creating some predictability in the school the reles that is necessary for everyone and so um I think there's a piece right that may be like how do you recognize your can you articulate that that work in our schools um with various programs to help identify the emotion be able to talk about it able to express it those areac things all the stuff with the screener students something joury those are active there but the the data at the top of that do you have adult to go to for help with a serious problem you ask providing for help 71.8% is not high right or or 80% which that side School um and so the the the value and intention um for the school culture and climate that um our teams for example work on very close teams Anders um the kinds of conversations that teachers have with their students to relationships is um the space that they open up and the comfort that the schools have kids when they have an issue are all for so if we say there's like I might not get the num exactly 70% have that years old or 80% have that have we done any studies that say of this 7% that have attempted suicide in last year do we know what percent like are they coming from that 20 or 30% that don't have that trusted adult or they disperse equally amongst that population way of any data that shows like who those students are are asking if we have individual level data to track whether or a student who Mark yes I have a trusted adult and yes know whatever the answer to the question attemped yes we don't he it's wonderful because of the real lostness of the data it is not like it's not the kind of thing that we can say great let's pay 10 share this information would follow I will name that a number of our schools um in one of our in terms of social emotional learning and best practices of around screeners um and more robust social emotional screeners for kids that are app to the students we are piloting screeners and a bunch of scho um and looking at those Pilots as ways to be more holistic um comprehensive um and tied to students Le n um around their social emotional well that could then um lead us to action and we feel like when we do get these screeners or the students answering in a way that they're like say you know that that's really part of it part of it's also hard I me I would say another thing that that often works for us is like our kids I I would say that our student body is aware pretty well aware of their and their friends wellbe and it's not great it's who safe to help let us know um and so we we get a lot of concerns through safet to tell for suicide suicidality I will say the biggest thing that our school leaders worry about is the kids who aren talking about who respond on survey we respond on screen here that this is a concern to them friends don't know um and that's that's a piece of party thank you director after great thanks you mention that there's a ton of dat questions how can we see yeah it's a massive you know piece of get lost in it for a while pages but it's fascinating um the trend reports come in late for us which is frustrating and it's why you know it's you the window really data like three weeks ago um and that's that is very helpful analysis for us um the raw data we got summer and [Music] that's so screen of course for the kind of under you know the kind of end is lower than 16 you won't get that our smaller students some of the DAT then do we have disag data on there's a pretty real bus section in healthy kids about participating in sports um and clubs and activities at school sport activities outside of school um there's there's quite a few sections that are disaggregated healthy kids and this won't come immediately to mind but because we're working on strategic plan pieces today those that disaggregated data of student participation acili in sports is one of our monitering metrics for priority number one so when our strategic plan data dasboard goes live that will be data that's more read accessible to stakeholders and commun members liveat live every two years this data from healthy kids but that's where we track um that disagre participation I know exra Sports and school so how do you you share schoolers how do you think about or talk about dve dve acties is that a you all have it is and to be honest it's when we when um in under strategic priority number one students first we really named student representation in clubs and activities as the priority initiative that we want to make sure that our students the participating students in sports and clubs and activities and student leadership reflect the diversity of our people schools and so for this year the initiative um the initiative kind of the work under that strategic plan has fallen to Joel pway executive director of schools and the dean of culture teams and what they are working on around that is first for this year raising awareness and then building student capacity to raise awareness with student and um staff just to start questioning who is on student council um how does that how does student council appropriately not appropriately reflect the diversity of our school and so what Joel and the me are working on right now they're actually working with students to create a DAT survey that would look at more robustly at participation and what kind of activity participate in why and why not what had um so that we can start fly raising awareness and starting to better monitor school to school what that engagement looks like um and then try to build capacity with student leadership teams to start pushing on what are we missing what do we need right we were at River School this weekend heard middle schoolers say we need more soccer we want FL football um and hearing that for with students of color so I think there's a piece too of how do we then support our school leadership whether it's the principles or the um support them financially structurally systemically to create um just a few more questions um is the survey in English um what are the results telling you about I assume there question about social media on this survey certainly ask questions about online voting it ask about like screen time um I don't have any in my head but definitely is you could go down the rabbit hole of that question with this and then my last question for this is why do you think B decreasing you know it was again nice to see that statistically um because I think qualitatively we hear plenty that is not decreasing um the board is about to tackle in the next couple weeks in bu policies I would like to think that our investments around school culture and climat some of the have a curriculum that I think has been settled in now for five to seven years in school second step that has a lot of anti curriculum people are more um comfortable I would like to think that there's that relationship but I don't know that we sure yet and frankly like it's nice to see the trend decreasing but the fact that it still exists is not thank you just have a couple more questions um are there questions on other drug usage so can you give us some general information about respons on harder drugs specifically we tend to be about on average of this state with our like other drug usage and some you know nothing that really stood out to us other than increas in like marijuana and Bing um and the decreases or decreases in increas everything else felt about on not that that's way that we're about the same as state but I think we really cheing out things where it felt like might outperforming the state in not great ways okay and then is it broken down by school or by Community because we cross fre communities and I saw the day when it came out further up Valley and it wasn't on part of the state High outages and so specifically since I represent the Sal I'm curious if the data coming out of the Sal more closely aligns with data that I saw out up to not too that's a good question and I don't know the nuances of the the community based data yet we really at least to our level look at the like District pools um but our school teams are looking at that for sure to see if there are kind of those Trends within our high schools um and that I mean that's how we re we can receive it at a school level we can see that at the district level um we have asked some of the work that that has been done has a lot of middle schools and some of the work that um the Youth and Family advisory council did over the last couple years and you were a big part of um you did get U were able to get of Ross um I think that's it to also participate so that like the town of carille could pull all their Public School data together and look at it um and have kind of see p that but yeah so it's possible it's possible P up Valley are significantly higher than the state averages um not in a positive way and so I'm curious if like the level of socioeconomic status seems to be affecting rates and of or it's totally suff District um there are such communities a district so interested to know um those are my only questions so we five minutes of discussion anyone has anything else I guess the only other question or a couple questions I had is sort of like the same question in the high school and the middle school and they were acting a little bit differently though and the um Middle School ad mention at six students didn't feel Sav going to school in the last month we have any more like data about why that is and then in the high school it says that 42% of students have skipped at least one school day which is considerably higher than State Aver so I think they're in the same categories and ask a little bit differently I think do you have any in to like what that one in six who felt unsafe what unsafe me yeah that's a great question we haven't I haven't dug into that and we haven't yet dug into that but you like the questions are do get to the granular level of like do you feel safe walking to to school do you feel safe when you're at school do you feel safe in your community outside of scho so we can like we could narrow those a little bit um I mean there's when it comes to like the the suite of questions around buling it's as detailed as you know kind of the opener question would be are you have you been bulling at school you can say yes go have you been bully at the classroom in the hallway in the bathroom in the cafeteria on the playground um so that we can so like I think we were following that line of question there's probably opportunities for us to narrow in and look at things like kids are feeling unsafe at school is harving a buing issue going on and then you narrow that bu go oh that's interesting a lot of talk about the St and that's what the kind of work that the schools will do with this and you say that that's something that you can't share with that is that something you can send out to the board let us know [Music] us so we can we have Middle School and High School data um for each of our middle schools and high schools and then we have District wide data for like all the middle schools together all the high schools together that's all that we that's not tonight so we can I mean it's a massive set of it like want so you have share f f is not like one thing that gets look through no it's not it's I [Music] mean we can do it like we one final wrap up same traffic I just want to say I'm always intensely proud of the work that we're doing as a school district around understanding our students experience in the classroom not just academic identifying where we're struggling with mental health and that we are taking a tremendous amount of ownership for that as a school district um to a point where that's almost unfair and unrealistic we cannot solve it in vacuum and if we do not get the support of our counties and our towns our community leaders our community organizations our institutions of Faith around fundraising for what we need about solving these problems maybe we lead but I I just deeply believe that it is unfair and unrealistic to pin this vast scope of of issues mental health substance abuse suicidality sense of belonging on the school districts alone I just I'm was saying that to the people so thank you for the Soap Box 100% I that I it's incumbent on all of us in this room in our community put that pressure on everyone to be for your kids [Music] thank you at this time we welcome members of the public who have signed up to your address board there are two speakers signed up tonight the board Willows 45 minutes for public comment to respect the time of all who are present speakers are asked to limit their remarks to three minutes or less reminded to all speakers to uphold our procedures for public comment we ask that you be thought and constructive with your comments and thank you in advance for sharing your feedback members of the public who wish to share their views with the board may always do so in right anytime for this evening's public comment we received two written comments our first Speaker tonight is k Gonzalez [Music] and I organ to EMP Latina Latina leaders from the central mountain region to step into their power and feel positions of leadership within their communities as a local and a woman who have the privilege of growing up in this Valley I believe our home deserve the district that provides quity education as I sit here today I understand we all know that district is about % I know we all understand the severity of the issues present in 2018 superintendent Judy hon stall spoke about closing the achievement Gap in an article published by Aspen Times yet in 2024 more than a DAT of later we are still in the same boat attempting to address the academic Gap present in our schools in the grades 3rd to 8th grade only about 50% of Latino Latina students read and write at grade level that means that almost 85% of Latina and Latino students cannot read or write at grade level while standardized testing isn't always isn't the only way to measure acad academic achievement it has been something that we can refer to in order to get a sense of where the Student Success is standardized testing is part of the college ad missions process a student must undergo in these exams the stat is in 2024 for the stat exam for English and writing only 30% of Latino and Latino students in 11th grade scored at grade L there tenders 70% of Latino and Latino students for being competitive candidates and pursuing a high one day our students will be adults they will be active members of our community and or other communities will they be functional members of society will they be prepared for life after C 12 vas understands the school district is a complex system however as a school district we believe that Student Success should be in the Forefront we cannot lose sight of what is important a quality education we demand a public facing communication that is shared with the community exemplifying that the Board of Education the superintendent in the school district as a whole takes a pledge to to create plans that will eliminate the AC academic Gap we see within our schools the change we wish to see will not happen overnight Bas is here to support the Roar for school district as we Embark in a time of change thank you for your time thank you the next speaker is [Music] time so other [Music] fore for [Music] for for [Music] good afternoon members of the board my name strs I want top of small businesses in the Val and I'm license position in Mexico in addition to being a mother of a former student of the school district I appreciate the opportunity to address it my intention in being here today is to Reay my concern for the continued neglect of special education partly the negative impact of the lack of early diagnosis and support for those with special needs when these children are diagnosed at an early age they can become fully functional individuals but when they're not cared for early they risk facing a range of additional difficulties such as social isolation emotional problems and an increased risk of school failure in my son's case since the fourth gr a typical Behavior was detected a situation that was ignored and completely mishandled unfortunately my son's story ended in tragedy but this should not be nor it is essential that as a society we raise awareness of the importance of early detection of any neod appropriate treatment and support in doing so we we not only benefit the children with special needs but we also strengthen our students system in our communities today I am the voice of my son I am the voice of T mothers who do not know how to approach your health I am the voice of the mother who was afraid above all the voice for the vast number of Children and Youth who are ignored and forgotten they struggle with their disability and the disability of having inant and atic school system I appreciate your I appreciate your attention to this crucial issue and I hope that change can make can happen to make it mandatory that every child who enters the special education program can be diagnosed and help in their true needs that is the only way to respect the civil and human right to help in education thank you thank you the next business order is the approval of an event agenda which includes routine Personnel minutes from our 9:25 board meeting and approval of policies gbgs GB g g gbi gc/ GCF GCO o gde gdf ACA and repeal of current policies GCE and GCF directors are there any items that you would like to pull off the consent agenda for a separate discussion and vote hearing then do I have a motion to approve the consent agenda as presented I that approve the consent second can you please call both hi dorber hior hior hi director you just approved the consent agenda the next business order is a district enrollment forecast presentation from Shannon bham from Western demographics and after the presentation e demographics I provide demographics and school planning services to school districts all over colado West um I was hired by the school district to conduct an update our demographic data and do some other Explorations that's see the school capacity and um I've spent approx 3 months becoming familiar with the district and trying to understand some of our enrollment Dynamics and I have a a brief presentation I'd like to offer um my findings are that we will fundamentally remain level during the next um uh 5 to8 years but we have a slight downtrend that we will be experiencing relative to our total enrolment um I've described it as level but for the most part during the next five years will decline by proximately 150 students our current school facilities are adequate to address the needs that we have during that period um the land suitable for residential development in our three primary municipalities and other area in our un encorporate areas that would be suitable for residential development is predominantly built out so we are looking at a less stressful residential growth uh environment uh coming during the next uh five to eight years um there's not really enough affordable housing being constructed in the valley to um create an additional number of students that would stress our facilities significantly so we believe that we are probably looking at a relatively stable enrollment situation we may not need additional School sites so the district has some flexibility and what it could do with some of the properties that it currently owns um our facilities are easily in the top cortile of design and condition ratings I have worked for approximately 200 districts during the last 42 years and work all over the state and what I've seen here is uh amazing in its quality and design and maintenance and um Cs and we do a very good job of providing spaces for children we are also among the top three districts regarding the amount of affordable staff housing that we provide who are teachers in staff and um that's also to be commended because a lot of the districts in the state are looking to ro for in evil County in order to understand how this is done and we are certainly demonstrating how to be that to our birth rate is declining you can see from data from the Department of Health that we have gone from about 600 births to about 370 in the district's geographic area uh since 2006 so is part of a generational change from Millennial and Generation Z young adults who are having smaller families so as we continue to add new housing to the housing stock and we add total population the number of children coming through us to us through that normal caniz Comm many um this graphic shows how that um breaks out among our various uh Elementary School attendance areas is the um Basalt and carbonell area have the most dramatic decline with um Crystal River and um B Sal Elementary having the blue and Rose Colored bars on the top or lines that are showing birse our total population has grown so as that housing has been built people in ages 0 to 85 us have increased in population so our population is growing but we continue to be a district that has fewer children as represented by the bars on the bottom of this barcraft fewer children in the um ages 0 through 18 uh cohorts relative to adults and those other cohorts shown above so our average child age cohort is 70% theor with um we had probably 3,000 houses that are in the approval process through our various municipalities right now to be absorbed during the next 8 years we estimate that we would get um approximately 900 children from that housing but that will offset this generational decline factor that we've identify in the existing housing stock which is about 99% of total and as that declines it's offset that it's coming in new around the District we are building a lot more multif family housing but um the municipalities are challenged by uh the ability to provide um affordable property and our school district is actually one of the leading affordable housing uh providers um in the valy as far as students that we export and have students that continue to attend the Charter School Colorado Charter School instit those are mostly at our monory school and other students that um leave us to go to ason school district or other aent school districts we import a significant number of students from Barfield to specifically at Two Rivers Charter which we um uh took on to our into our our district management structure um about two years ago our overall en forecast is shown in this graphic and here are the anual uh slight declines that I anticipate but for the most part um we expect a relatively level um enrollment picture given all the other circumstances that are affecting us a lot of our neighboring districts are declining rapidly so um our expectation is that we will continue to be relatively stable at least for the next five years and possibly on I'd be delighted to resp any questions thank you we'll start with director Tyler I appre I appreciate this very thorough presentation those who are listening we already had about an hour of this conversation earlier today and so I believe during that time all my questions are answers I really appreciate the thoroughness and how it's been presented and actually I will ask one question and this I still had a question when we were met earlier it shows that like our in the forecast for the coming years that Elementary enrollment be dropping but Middle School and High School en r or either St C or going up is that mostly because it's continued just to get a smaller amount coming through and so the middle school and the high school are still catching up to the smaller enrollments is that the main reason why we have some large braids moving through the system for example there will'll be 478 fourth graders next year um and our kindergarten is 336 so we have um that one big grade that will move through the middle school U um facilities and so that's part of point where is some um growth there I'm looking for that history chart I guess I don't have it in the slide there but um for the most part we had that big grade and that's the reason why my school grow remain stable while Elementary drops and again the births are correlated directly to the kindergarten enrollment 5 years later so as we continue to decline from a kindergarten standpoint that's going to K and then it will affect one and then it will affect grade two then it will affect grade three and as that diminished raw material PES into the gra distribution that's why the elers eff then I do have one more question if you look at that 478 that you were talking about this in fourth grade at the moment on this slide right here if you look diagonally going down right from that like so fifth grade the year after sixth grade the year after why are we jumping from like 478 to 482 to 514 like why would you jump 30 or 40 kids from fifth grade to sixth grade in that year uh children come back to the neighborhood schools from our private and Charter providers so we have children that come back to us from our charter school children that come back to through our from our church school and they rejoin to get ready for the high school experience so even though a private or Charter or church school may have a Ka format sometimes parents uh work with their children to transition in to a neighborhood school at the middle school level to get ready for High School experience so that's pretty standard Behavior Uh from from families that they were getting children ready for that High School experience and they don't necessarily want that to happen suddenly and immediately in might grade they want that to start that transition to start in that's interesting makes sense but also if you look at like starting on the same slide like in kindergarten 2025 it shows that an increase until fourth grade again sort of like making following that cohort why like from first kindergarten through fourth grade is their increases um well that's the way the um uh as far as a kindergarten through fourth grade increase we also have um some housing growth that's coming to us at the elementary level so even though we may start low because our inul year from the diminish birth rate was lower than the private year in kindergarten we continue to add children who the Elementary Grants because we have those 3,000 housing units out there adding kids back into the distribution so we are getting some growth in housing but we're adding it to a smaller grade size to begin with because we had few babies for so so we're adding water to the bucket as we go along but the bucket is smaller app you're welcome after great thanks for this and for the deeper session 10 shows that we exported 66 that's correct that's the figure that the Colorado Department of Education had on their official books for the 23 24 school year was that 660 number got it and we and for this year we we heard that in terms of exports to Asen the Curr that's correct but that's unofficial so that was an estimate at their last vo meeting as far as what their admission of B students was um uh at the beginning of the school year but that's not a Colorado Department of Education number which is on and chief B I wonder if you could talk a little bit about the financial significance of exploring so many students to other districts for us how does that path work and what is the loss the financial loss to our district Shannon might be even better position than I from from per funding that would be so is it a is it just is it multiplying 6 times the people funding number around so the amount that we and then we you know we have the other slide where we see how many students from other districts attend our districts are the import number uh it's it's fairly balanced right now going other places the two of students students from from our district as well correct yeah from our ATT um okay thanks I don't have any other questions know what we talked about earlier thanks much the um similar to everyone else I appreciate the thoroughness of our previous discussion and appreciate the the for thinking that the Chiefs are putting into uh financial and facility planning looking at how these forecasts are going to impact that TR to position ourselves to leverage the resources we have uh as best we can so I appreciate that effort I just have a couple of questions obviously our Valley is unique and doesn't quite compare to a lot of other major cities and areas I'm curious if you see increases in those birth years like you're talking about this year's third graders next year's fourth graders a massive Cass size it's bir here hosal but are you seeing a direct correlation in housing developments to an increase in births or have you seen that when you're looking at the development of our communities unfortunately because of affordability we're getting fewer children out of the housing that's being constructed in Colorado every year so um the price profile of the average home in the state has gone up rather dramatically the interest rates that have gone up rather dramatically and so affordability has become a challenge especially for our teachers and police environment and folks that need to be close by so that's why uh institutionally supported ofal housing for staff is such an important step for especially school districts to take but I am see fewer children coming out of housing because it's more expensive in Rel terms we do explore other areas like Central and South Texas Central Kansas Southern Arizona South Eastern Idaho um other areas where housing is a little bit more affordable we're seeing a bit of migration from young adults just their family protion years if you will um looking at the opportunity to own a home else whereas if they were to remain here so a lot of those decisions if they have flexibility their are being made and the ultimate outcome is that decided to let me rephr my question and maybe you don't have this really valy specific but when these big affordable housing projects come online are you seeing a corresponding increase in birth rates because you see these anomaly birth years and they pop up and I think there's not enough of it to make a GI so we're looking at any in any given year maybe 1% of the housing stock is new and 99% of it is existing and so you can have a minor TR in the existing housing stock that's 99% of homes and compare that to a major Trend in new housing and typically the existing housing stock in that 99% of homes will over Shadow what's happening with new and affordable housing another thing that happens with affordable housing is population moves around within a geographic area and people that may have been in a um a lowquality apartment property would move into a very high quality affordable new unit that would be provided by an Institutional provider and what we're seeing is sometimes people move around housing stock they're better off as far as what they're dwelling the nature of their dwelling they're more likely to remain in the community because they have better circumstances and in many cases they're more likely to keep their family in that location because they have a better living situation even if they're still gred thank you and then um I also appreciate the time and work session to answer a lot of questions that we had one question or one comment that you made was about sharing strategies for increasing enrollment when we're talking about our schools that are are losing enrollment to neighboring districts and I'd love to hear some of your ideas um now yeah I think that theer system marketing has been proven to be very effective in districts that are a declining enrollment districts especially if there's a competitiveness situation so for example in the salt um uh the long Pride program if that were to be shouted from the RO poops and that Community were to truly own that ethic I think that can have some positive outcomes and I know that it is owned by a lot of people in that Community but there are certain steps that could be make to make it even more pervasive and that could also be a community other peers that may have competitiveness issues course offerings um academic branding has been very effective in retaining students that high quality course offerings are something that a lot of parents especially those with high performing students are looking for CTE is incredibly popular among all students and if you offer a student a CTE opportunity at the elementary level and it's incredibly well tailored to their aptitude and their ability they're very prone to remaining with you if they have the same opportunity in middle and high school so if they have that kind of matriculation opportunity or stranding from a curricular standpoint those folks T to remain those students are highly motivated and very excited about school and it tend to stay um and then The Branding aspect that I mentioned with the longor pr to solve that sort of activity has also been demonstrated especially in several extremely large Front Range school districts and being incredibly successful thank you you're welcome we'll have five minutes of B board discussion if anyone else has any questions comments I have another question for on the um I don't see it in the slides here but in the um data we got earlier there was discussion of some of the schools that in the next five years will potentially be um short some seats and so do you do anything about that now or do you take a wait and see appr yeah so when we talk about short some seats it's sort of we have a um historic method for that we've used in the past uh for determining the capacity of the school and it's pretty simple really it's you know class size times number of classes and then um how much of the building lose class Contracting teachers planning periods and things like that um Chan's working on updating that for one thing so I'd say well let's let's wait and see on our new capacity um determination for those schools but then what we've been discussing Shannon walk every one of our schools with me in the past month and um there's room to do some kind of Fairly minor Renovations the kind of thing we actually did at Springs High School in the hanx building this summer where we renovated some office spaces we made classroom spaces we had another classroom we had one's under struction right now actually at Bridges and one just finished found before school started at R for so we're kind of looking at underutilized spaces within the building and it's been really comforting to me to walk with Shannon and we found those spaces so we're confident that within our existing Footprints we can accommodate those [Music] involvements I guess just one more question are you taking this information that Shannon is presented to us and especially about probably not having the need for additional schools and and this housing development plan that we're trying to put for I'm sure those are indicating especially as we talk about what we were thinking of school sites in the future of how that could be developed yeah thanks um director Tyler we that's that was one of the reasons for the timing of this was I'm actually having our kickoff meeting with our Consultants on the staff housing master plan next week have this inclusive data that really shows us that we are highly unlikely to need to build another school in this District in the foreseeable even long term to inur um and so that will be taken into account one of the things that's part of the contract for the STA housing master plan is to analyze a couple of properties that we haven't analyzed for housing before we did an analysis that led us to metwood as the next project a few years ago and now we're going to look at what's next and we'll consider all our sites thank you both very much [Music] the next business order is update from our CFO Chief and this will be out standing update Mee i' add is that I'm working on the cash flow currently um so I should add an update for you guys the next on that one but than [Music] that I think I realiz this was a Q&A so um I can okay thank you um I think I was just interested maybe in under the health insurance she memo um you're working with the provider of ink Health who the district's current carrier and looking at getting a stop loss quote from them and that may be able to take some of the current risk and I was interested if you maybe explain thank you and this is a consistently shifting issue and we have um reviewed that information and we haven't found any other um options within think Health that were going to really save the district the money we were hoping um so that's the update on that one um so uh initially what we were hopeful of is that perhaps there may be a way to negotiate with our current stop stop loss carrier or a different stop loss carrier to see if there was a more beneficial quote to take away some of the risk because our um current stop loss maximum is around 10.7 million for 20 2425 and if there was a way to take that down to say 9.7 or something like that that would actually help to lower our risk this year but we were not able to do that good question I think I did you just clarify set last ah thank you yes I'm getting used to working with this I'm startd fourth grade level absolutely no no that's perfect um so what the stop loss does is that um looking at the total number of claims for the district it stops the loss at that maximum okay so that's what the insurance does it says okay that after your claims go over the 10.7 million in total then they cover those up to the next million doll does that help yes and where have we fall pretty close to the top in the past year actually went over that just well actually depending on how you calculated I guess we went slightly under the amount for 2023 24 but very close to it and um we're estimating with our actuary currently what that would look like for this year so he still delving into those numbers with the share thank you Dr tler this is a followup Mr fredes um when we are talking about the stop loss is that your customer in the insurance business that you buy a $750,000 policy to give you coverage of stop loss per a million because that's what we did correct and that seems perod H well I don't know the answer to that because I'm not an insurance person okay um that this is not my I mean I would love um for us to bring that question back on the actuary is going to be here for the next meeting I think that would be a better question for him just to make sure that we're answering that um and he's delving into that those numbers right now um I would say that what is customary however with a uh self-insurance plan is to make sure you have that maximum you know the problem is is that when you set it so high I mean so close or excuse me close to what you think the claims are then the dollars you know the cost of that becomes a little higher so it it's it's this kind of Catch 22 of making sure that you're not your stop loss isn't too high so your premiums don't Skyrocket you know through the roof while still mitigating your cost if that makes sense is my general understanding as a la person so to speak a CFO actuary is the terminal to use um also I know we had our meeting with um ID recently and then at our last board meeting we had talked about annotating our like page 10 of the budet have you been able to do any kind of annotation of that to show where we are currently I have not done that yet but that is on my list of things to do we will get that accomplished very soon this week okay that be I'm just gonna write myself a note so thank you that's thank you yeah thanks um so at the next board meeting on the 23rd you will be bringing us a recommendation as to next steps on the health insurance is that right and we at that time that have been um communicated to stakeholders and your I Etc get your recommendation and then it'll be push out to the teachers and other sh on this she's has been working very closely with those groups so we yeah and they've been phenomenal our plan is that by next Friday in the board packet which will be public um will be a memo that'll articulate about recommendation um we will share an email with staff to be able to let them them know um what that recommendations going to look like and then also the positions of classified CI in admin IB on so St we felt an obligation that staff get up um the bo of public does and so that'll come out to staff on on Thursday theil and then it will be in that public and then it'll await board action before we can formally to take the next steps if we're taking next steps does that makees sense um there's a whole set of plans of domino pieces that will fall depending on what we end up doing I have some questions around the S close out um I noticed that utilize all the funds which is excellent that's what I was hoping for I'm curious about the $188,000 indirect cost and if those were used on something that the board hasn't seen before or how that was utilized is that money that was spent within the last or allocated within the last 30 days so when we were doing the closeout for the eser funding um we noted that back in 21 2021 was towards the beginning of the project that there were there was roughly that number of expenditures that were reallocated to different Grant so we had to show those as expended and it was too late to be able to resend those monies um so we were at risk of losing them unless we would have added that indirect cost right in there okay so it was just labeled an indirect cost that's right remember and then I'm not understanding the final sentence about the $422,000 um the supplemental Grant exceeds the grant allocation in the system by $422,000 doeses that mean that the grant that we received exceeds the allocation no by that amount it means we're under we are over we exceeded our expenditures by $422,000 meaning that that's going to hit somewhere um in our Capital funds or in our general fund and I'm still working um with uh with our Co Ben on proc uh for that uh to look at that information and then to see what what the best U reallocation is for that and looking at where our numbers came out for 2024 also so is that on the capital project correct mhm y that was for the AG H yeah okay I'm very excited for the financial excellence in the ship I'm very grateful for the transparency that is being provided around our Bud plan um and I would advocate for a PE of that initiative to also include some public basing or public engagement opportunities Beyond just our internal team um so we'll move to five minut discussion I just [Music] follow so this $188,000 and the $422,000 are those monies that we need to find within our budget then or are those monies that have already been accounted for um 188,000 you can consider to be a wash um so that is is not going to impact budget for 23 24 or our actual expenditures or how much we have available um the 422,000 is something that we still have to uh look at as we continue to close out our books to see um where we may be able to pull that funding from as an unspent budget funding that's going to take a deeper dive if that makes sense not exactly so like if we're talking about what we have for like when we're talking about the health insurance that we have monies beyond our allocate allocated budget right now that we need to pay for health insurance that our allocated Reserve right ter unated res is this 422,000 going to have to find places to get from unallocated reserves or if we use it from our allocated reserves are our we just lower the amount of money than that we would have to for the health insurance from un the 422,000 is an addition to the health insurance issue so that is there's there's two different issues there so I just want to make sure that that is noted but we may be able to uh look at our see um so the COO and myself we need to uh look with our with our onra maintenance to see what our capital projects fund looks like for this year and where we may be able to pull funds for this year um and Fund in um projects that are budgeted for this year because then we may be able to um to lower our expenses in this year to make up for the higher cost last year so that's what we're looking into we don't know for sure whether or not we can do that if we cannot do that then we'd have to look at General unallocated reserves in our general fund which we do not want to do because of the other issue with health insurance right now other questions that I want to all okay um one question is so this was we're saying was from HVAC repair that we did or ra backward why was that not like within a budget in the P like why wasn't it budgeted in the past budgets I don't know the reason um why that funding was um overspent but it was clearly overspent okay and then my followup question and this is a question that was asked again in idb so like we found the high school materials fund we finding this $422,000 for agback we had a couple others do you feel like you have now discovered all of these discrepancies that have been in the past we think they'll continue to be like these types of amounts continuing Onre so so my hope is that we found everything but um because of the the health insurance Serv issues and some of these things we're un covering it's taken an ordinate amount of time to work through those so I have not had the chance to fully review our 2024 25 budget for this year because what I'm what I'm planning to do is get a full full summary of that budget by each one of our administrative units and by each one of our locations to assure that everything is budgeted and go to that level of detail for our budget which is something that I'm going to need to work on over the next month and also close out the books for 2023 24 so there's still those two large I guess Boulders I would call in front of me before I'm going to be able to say without question that there isn't anything else out there there um and we understand and this is something that we talked about um you know pretty succinctly also with the IBB folks is that um we know the timelines on these are really tight and we need to look at this and do the work as fast as we can and I can tell you that our finance team is feeling that pressure and we're but I'm trying to still keep the positivity amongst the team while moving forward as fastly is fastly oh my goodness that is as quickly as can thank you app all Dr pa um have you gotten enough that questions about insurance are people aware that this isn't that there a window you know I I think that um our our staff have it's been impressive to the thoughtfulness the questions the engagement um that staff have demonstrated in leaning in um and I think that my sense is that folks understand the complexity of the Dilemma in front of us and I think that that there are you know we've laid out kind of phase one decision making is stay or go phase two how we pay for it phase three is what do we do in 25 26 because we know we're going to see an increase of whatever we're able to cover for the current situation and so I think that um folks are aware and engaged and also tracking and know that there are many conversations to come that I think different folks have maybe a different interest in the phase two and phase three decision making processes um I think one of our assessments and we had hosted two virtual frequent um Q&A sessions which he thought Chief Shakin and I in the last week and it had very um small Mighty participation about two staff members each those meetings and I think that's for us it was one they were wonderful conversations it was a wonderful opportunity to answer really specific questions it also was data to us that maybe folks are feeling like a little saturated with opportunities at this point um I know a lot of conversations are happening in all of our workplaces and sites um around this and I think folks are TR are going to stay connected to the work so I don't know if enough I think I have been grateful for the like the the complexity that staff understand that we're dealing with and I think some of the things that we've heard as our IBB leadership teams are trying to achieve a position statement um is frustration that we share um understanding that we can't answer all the questions that staff really want answered and um our leadership teams know why we can't and so that I think folks um have come along with us where as far as we can go um and so I I actually feel like we've learned a lot about process and staff engagement through this and um you know we pivoted some of the processes that we've kind of that we've taken in the last three or four weeks of this work because of feedback and pushes of do it this way push out information this way and follow that guidance um and so I I don't know if it's enough but I feel like um we're at a good place that people know where we are what to expect they're ready for phase to um and ready to come with us and keep working is I mean is a general statement I feel as though if we get to the end of this maybe second phase maybe third I don't know no staff member should be surprised next year absolutely I know it's not we can't make everybody read their emails we cannot make everybody engage can't even get certain board directors to turn in financial statement that they've been asked about three times I understand that but I'm saying we have to do everything we can to get the word out there so there is a trust buil and I think intentionally working at it to whichever stage you feel is most appropriate as superintendent to say this is when it is in your face you have to read it and do it again we're going to mention the reading I just I I really don't want to see sta I really appreciate that um director at fredy's and in fact that is one of the first things that certified IBD said us was like you you know you Administration have to kind of like force some of this on people and so that the certified recommendation was for us to basically co-opt 15 minutes of the district erw last Wednesday where um it it was great um that uh assistant superintendent Park this was one of the district erws and so we could quickly kind of say yeah we're gonna require everybody at 3:45 to stop and tune in um and you know I just kind of made a statement that was a 10 to 15 minute overview of where we were with that exact intention because that we've heard that very clearly from certified like okay there's plenty of people that are like I don't really care about health insurance and I don't really care where they find the money but it was really important to them to say but people are going to Care the impact on raises the impact on premium contributions and that cannot be a surprise for people um and so that was a push that was a different T like strategy for communication than we used before um and wasn't part of the initial plan we did it and I think um it wasn't it's not great news to share but I think that was the intent was we don't want you to be surprised at where this takes us can I add to that too um one thing that we heard from IBB is that we really want to know about financial issues and situations as they arise we heard that from the finance committee we heard that from the board you know from a lot of our stakeholders and this is why we're doing the CFO updates we have made sure that the IV groups understand that I'm doing the CFO update and have made sure that they watch these as well so that they stay informed also and can ask questions along the way because really there's two things that people need to stay informed on this number one is this heal health insurance issue that nobody should be surprised about this but then the second thing is that we've got other Financial issues that we're trying to to work through and you know and I I just want to make sure that people have that information and feel that they they can get that information is we're moving forward as a team because we're doing great things as a finance team and we're moving things forward as as fast as we can and we've got good information that's coming out even though it isn't everything that everybody wants yet it's going to get there you know and I think that that is a big part of also building the tust with the board and also with the IBB teams is making sure that we're providing that financial information you know at even a greater extent than we usually would I would appreciate the updates thank you yeah welcome the next Pur in order is discussion on first gr policies EAC egaa gbea gbec gbb and regulation e a e a A- R and second gr of as a gbj minutes com question is okay um these are going to seem to I read the policy and questions um okay EA the public electron mail records just a note that it seemed like there are still quite a few things that needed to be worked out on this one um I've been known this was think there's a comment in here um that we're still seing some guidance long so I guess will we will we get that will this be cleaned up then at some point the next few meetings for us to approve anwers good questions here yes correct we we are still waiting on some recommendations from our our Tech director to say imp if don't pick that up G Place director some B questions that I share and my then one question I have is it says that the district needs to superintendent will establish anwr to employes [Music] that a section of this portion has been added to the handbook that it's published on the website actually the the updated SE will be available tomorrow and these uh aess program includes trly just a few lines in what is what the of THS can do on the resources available so it's not it's not really I think about got something very extensive I see okay it we to me as a if you're not um pushing out kind and I'm [Music] not and then if we the board has to Rie it every years add I think we've like thate did that [Music] okay e a r this is one about drivers and drugs um what happens when teachers are teachers randomly Dr tested what but bus drivers can be driv D yes yes so in in their category of b d they could be tested okay and then um do marijuana okay goe mar mar marijana and also cles this seems strange to me because you might have someone who legally consumes and I think that we def I'm trying to figure out where it is that we defer to Federal it's in so yes you were randomly drug tested using people marijana State Colorado driver these this like the steps and the app to look at the definition of of drugs in GBC with that definition like if they didn't have prescription prescrib your sold so I think like you're talking medical marijuana and there is a prescription that it could fall outside the scope OFA trucks I think recreationally it would fall within our definition of of an elicit truck and has the [Music] RC want to know make um BBG this is the one sta personal security I was just generally confused we all were it seems like narrow situation but the title is so broad I guess that's my commentary on that I don't understand the purpose of this it seems very important to commit a board policy to staff through security and safety and to me this policy doesn't really do it I he this was we talked about this I mean I think that the the the interest we have in making sure that this policy exist is that and this is hard to talk about children hurting the adults in the building that's what this is about this is a protection for staff when kids hurt them physically and it's meant to say there is an explicit policy to prot teachers from behaviors of students that are um you know assault disorderly conduct false allegations um that that a student might make against a teacher and so it's really about ensuring that our schools are safe for staff as well and that we will have dedicated processes to protect staff um I don't know that helps but that's that's the interest around that's what I assume May and the other thing that was interesting to was toward the bottom displine information any student classroom is that standard practice so we actually I pulled the statute during policy committee and this is directly out of the state statute and so we don't have any wiggle room in this language this is what is required by state statute like the same thing right mej um what if anything can be rected from Personnel records that are approved in section four so any personally identifiable information can be redacted and that is typically what we have seen when these sorts of requests have come in before because they don't come in often and a little nervous about this we've actually had legal review every um request for this sort of information and do the redaction for us until we get more confident um and what we have seen is that what they're racting is what we consider um except foru so people can [Music] request so I think the final performance read but they can't get the detailed evaluation content that's my agre that that they can find out find summary not not comprehensive so number Comm onlya pered ACC La I mean [Music] interesting that I mean maybe we dig into that a little because I'm not that sure what we would what we would share I think actually there's M additional reaction cross out there because D is Performance Reading scales but not valuation I think sced scales but the actual valuation reports for the ratings okay that make sense conf okay those are my questions thank you thank you prev um I only had one question on GDC in the crossed out version of Chief L to mention significantly different district signant distri and there's L employees arrests that are convicted in any time of possession of drugs or of controlled substance the employees shall be suspended immediately pending investigation we've taken that out completely which I I'm not I'm not against necessar was interested that that's a fairly large change where it used to be that if they arrested at any time for possession they would be suspended immediately and not do that correct so then arrest records and and police action outside of working conditions are not relevant to their employment there are certain arrest records that absolutely one will subject to appropriate disciplinary action but it doesn't indic [Music] I had two questions first one is um e a a a r and the same thing the director after was bringing up I still have the question on marijuana to and I recognize it says it's an elicit drug is defined but within the elicit drug it's defined alcohol is like in the same place that but you can so when you're off on your weekend whereas if you use marijuana when you're off on your weekend and it stays in your system for up to a week or whatever that is it just seems like we're going to it could come to a sticky situation depending on how that is and until maybe a better marijuana test is developed until when was a one system I just feel like that's a pretty nebulous and if we're to say as a bus driver you can be tested and you marij your system and you're out like and if that's what this is saying I think somehow we need to be more explicit about that something that is saying a bus driver you can use this legal substance because it can last in your system and maybe it says that but I think it should be said in more no uncertain terms yeah I mean I would just name it when I first saw this this is massive consulted with trans department all do allation all know this this is nothing um I was and so I do feel pretty confident that the communication with our drivers they understand expectations they understand consequences um so I me were very we got all this very and how often are the tests for drivers given and how random are they and my only other one was on gbgb the we talked about also and the offenses against School Employees and number one I'm curious about where it says the teacher employee will file a written complaint with the building principal the superintendent and the board of education so are they going to be doing like all three of those and they talked about if they filed it with the principal how then but like that seems like is that known somebody's filing and understand that when they file they're going to need to file for all those three people and they're going to or should those be ores instead of that's a great question complain that has an own the complaint goes first to [Music] DirecTV May written or rewarded them or something let let us make sure that statute doesn't re the every time [Music] and but even if you're including it seems interesting that put upon a teacher or employe to like especially seems like this be a situation that be pretty emotional taxing part of the employee have to duplicate and duplicate to these other people let's um I appreciate that concern um let us find out to what extent statute requires this and if it is required by Statute the Supreme to if not let's take into consideration you know have Sly way I I agree with you Prat as such school teacher School Employees shall file a complaint with the school administration and Board of Education it doesn't include super School administration and the Board of Education requ the employ such school teacher or School employee thank very Rob anything else Dr um my only outstanding questions were around St discipline uring we think through how the discipline mentioned in these sections interacts with the and specifically courts not my question was around drug violations and the CBC trumps all of our internal policies and we one of Poli don't dis if there's a drug violation call that out pleas yes right here C is why for employ groups not this is and this is the discipline sounds like from that these would be distin but the CBC confirm that these are dist or this be we did this a policy we say it certif CC will Trum his policy like I said I think for the drag all abuse for GC this board or future board would considering approval of the CBC I think that should just be flagged as does the board feel confident in pushing through the disciplinary process in the way it's written in the CBC for certified employees or it's drug and alcohol violations do they want it to be the same question different board considers that Street that's I anything else on large SW policies thank you the next board updates and appreciations okay um first of all as appreciations I would like to give appreciation to the district and schools in general for us going towards a position of De of culture I just feel like it's been super important as we keep talking about behaviors and policies that we just talked about to have another set in the school of who can help help in those situations make it restorative and I just think that's been really important for the well-being of principles that we've had and taking off of their plate what would normally have been going to them and allowing them to do their job as principal more effectively and so I just think that's a really important step that we had made of having those Le the culture and um and especially in light of a couple things that we've discussed tonight such as health and kids survey which is talking about all these mental health needs that that is a person who's the key Point person for that in these schools think that's super important and then looking at like dbtv where it's the safety of the staff and looking at how there are principles who come with scratch marks on Bight marks and so I just think it's important that we have this next step of trying to solve some of these issues prior to getting to that point in handling those duties of the principes to I just want to appreciate that some updates on the housing committee as I talked about last time we're sort of putting off of where it is that we're trying to develop housing and we get that housing master plan in place but what has been decided not decided to being discussed and is continuing to be discussed is how does rent get decided there's sort of some different camps of we want to keep rent as low as possible to make that staff benefit and to really help retain our staff and make them feel good about being here on the other hand are using some of that money to replenish housing and so there's been a robust discussion about what is the right rent comparing that with I'm not and Trina and we are lower rated we have like a lower rate than ABA has but what is that right rate that's be open for future discussions we have information to give on that because part of what our Ro is there is bring it back to the board so there's no surprises when we get there and then just had a meeting today with bosis and bosis is in the need of hiring a new executive director and then Happ St is stepping down at the end of this year and the board just decided today to hire The Firm ofon Jacobson for helping find the next executive director so that went out today and so we will be in contract contract with M bearon Jacobson to help us do work ahead of looking for that divis to see what the community want and the different schools need to make that position the best that we great thanks um yes we had a busy couple days um here yesterday had School structure for information the exec team and myself they have student and parent panel staff are there as well but um learn about the school experience teachers students and parents um without BR a lot of work in the school or one um meeting principal CCS [Music] time also went to C task force meeting yesterday thank you um I have a lot of right now but I have appreciation for um the local parents in so Elementary School who help put together fund run which is a crucial part of fundraising that school particularly and um it being such a small school and been being sort of like not short but it kind of had to make some Cuts in the last few years they just do a really good job writing in a lot ofun or to work done at school hopefully [Music] just like to appreciate T coin for coming into the position that you're in facing a lot of difficult questions from us from idb from different places but coming in with a wealth of knowledge and from looking with detail and the find to con through the budget so thank you for bring that Excell thanks for the opportunity um for updates I I am working on the enrollment task force par District supportive push for B enrollment we this evening B is getting hit hard um for the moment right now the group has met once and built out in the most multier that M phased approach um we're currently seeking funding so that we can get professional PR support to help with this because I think we we believe that PR is a crucial part of this push um and so that's taken up a lot of my time we have really dedicated community members employees at all three schools parents staff you know a lot of people that are really dedicated to this effort and so I've been grateful to work with them and ideas and get things rolling um next week is homecoming week and we're already going to push for some media coverage at homecoming week and free celebrating some of the great things that are happening happening in the all uming the first home coming forade down the new street so that will be great um and then for appreciations I wanted to specifically thank Sarah doggy and Brian Snow who are keeping the Z rolling as it is in reiterating itself and transforming into its next phase um they' stepped up to be inter co-chairs that point so wanted to call that out and then also specifically thank um the basalt Education Foundation I was about to miss the foundation's last meeting but they're gearing up for their major fundraiser the TST of assault and so just greatly for all of the parent volunteers hours and work that goes into all of those events um they're crucial in funding pay positions within our schools all around our education the number of assult so wanted to give a shout out to them and now there is no further no objection the meeting will Beed 32 p.m.