e e e e e e e e e e
e e e e e e e e e we good good evening you call this meeting to order at 6:17 p.m. tonight we
have present directors titler defrates after Ramirez and myself meaning we have a quorum thank you to our interpreter astred would you please share the interpretation instructions with our par call this meeting to order at 617 turn we have present directors titler defrates after Ramirez and myself
meaning we have a quorum thank you to our interpreter astred would you please share the interpretation instructions with our good evening call this meeting to order at 67 twice should we assume just resetting can we proceed bet and Jasmine are your
microphone's on are we good yeah okay thank you are we set for interpretation yeah okay all right the first M business in order is the approval of the agenda directors are there any proposed changes to the
agenda seeing none do I have a motion to approve the agenda as presented I move that we approve the agenda as presented is there a second I second all in favor say I I I motion passes our next agenda item is our opening celebration and updates by our
superintendent Dr Anna Cole okay good evening a couple of updates um first related to our strategic priority number two rigorous learning for all uh senior Capstone presentations are picking up um and I want to congratulate the seniors who have
finished their capstones and those who are nearing the Finish Line a big thank you to the community mentors who are providing so much more than technical assistance on these projects uh last night at basalt high school I got to hear about Community mentors who included an automotive mechanic and
small business owner a local barber and a lum from Ro Fork School District a child care center director and one of our own High School athletic coaches who have volunteered countless hours to mentor and support roing Fork School District students um it takes a village and we're so grateful for the community
mentors and their engagement with the c Capstone project as a culminating learning experience for seniors so if you haven't caught any of those Capstone showcases um you know we'll try to make sure you all know about them but they're really really fun to hear our seniors and hear all about what they were
working on additionally um related to strategic priority number three operational excellence really want to thank all of our operational teams who helped us forecast and plan for last week's storm um and those facilities and operational teams who have routinely
since then begun their work days at 2 amm this week to make sure that parking lots and sidewalks are clear when schools open in the morning um so and also thanks to staff and families who were really flexible and responding to the snow day um you know one of the things that we realize about snow days
is are delays is that were guaranteed to frustrate about 50% of families which we usually do um we know there are issues with PTO and staff and snow days and we're working through those challenges um but are grateful for everybody's patience and collaboration it feels like
every snow day or every delay we learn something new and a system that needs to be tightened up and this one was no different um if anybody's been on our website lately additionally related to strategic priority number three in operational excellence um and strategic priority number four student centered
Partnerships and communication I would like to thank Christina Vargas who's our bilingual communication specialist Christina has worked really hard with our website um uh platform and the folks there and with our school community
communication leads to really update and up uh freshen up our website um we're work she's working through every school to get their homepages updated as well adding new features images and she's just doing a great job to freshen up our look just in time for kindergarten
enrollment and so big thanks to Christina for that leadership um also want to welcome uh this week related to strategic priority number two rigorous learning for all specifically our initiatives around CTE profession Pathways we are really excited to
welcome three new teachers to our early childhood education team they actually are high school students from Bridges High School Roaring Fork High School and glood Springs High School there are seven more applications um in the pipeline these are high school students who through our CTE uh pathway work are
starting to work on their credentials and they're going to be employed by our early childhood team they're working on getting their Early Childhood teacher credential through the pdis system they're getting all the proper training um down the road we're going to be working with CMC so they can get college
credits for the work and take kind of ECE 101102 courses they're being paid um and so big thanks to Lori brumell from the ECE team to the Early Childhood Center directors as well as instructional facilitator and CTE coordinator Mitch Foss for facilitating
these critical career Pathways I'm a little biased like we're excited about automotive and we're excited about health Pathways but to really start an education um and teaching pathway feels really exciting so really delighted to welcome some new faculty to the Early
Childhood Education team um want to let our community know that preschool and K12 registration is now open online there are in-person preschool opportunities coming up in March when folks can visit the Early Childhood centers and get support with the registration process um big thanks to
our student data team and registrars who are working to support um preschool and K12 registration um and there was a lot of work from the preschool the Family Resource Center and the data team who really rebuilt our preschool enrollment process now that we're heading into year
two with universal preschool program um so lots of wins there and thanks to that team and then finally just want the community to be aware that Anastasia the musical opens this Friday at Glenwood Springs High School it's it'll run the show will run this weekend next and
that's it thank you the next business business in order is the superintendent report which will include two presentations and update on our Str strategic plan from Dr Cole and a panorama student survey
update from Dr Park and Cammy newer um for tonight's superintendent report we are really delighted to be focusing on our strategic plan and on some of our student survey data so want to provide the board and our community with an
update on the Strategic plan where we're at with implementation of initiatives we'll we did uh discuss this during our work session so we'll stay pretty high level here um we are very close and there in uh produ C but the kind of the
some of the marketing materials around our strategic plan some new posters should be out next week or in the next week or two in our schools and in some of our buildings so we're delighted to have this better um displayed and available for the community and for staff and students so excited to launch
those um marketing materials as the board is aware we have five priorities students first which really focus on strengthening sense of belonging student uh attendance engagement representation and participation in activities and school leadership those initiatives are
on track executive director of schools uh Joel hathway leads a lot of this work with our deans of culture we're starting to see some pretty strong trending data in terms of discipline moving in the right direction of a reduction of in school suspension out of school suspension related to this priority so
really grateful for the leadership of Joel Hathaway and our Deans and school leaders there uh priority number two rigorous instruction for all um assistant superintendent Dr Park leads a lot of this work initiatives are on track um with this work that really is driving
around student achievement and growth operational excellence we have a couple of pieces here that are on a bit of a delay um I would name specifically the equity audit what we're waiting for is that final presentation to the board so we had kind of a mid-year check-in
with promise 54 the partner that did that what the board is waiting for and can anticipate March 12th which will then be back on track is the kind of final District assessment of what we learned from that Equity audit what we're doing how that will integrate with our strategic plan um and and work
moving forward so that will get turned to Green it's just on a bit of a delay and then additionally um some of the systems integration around district office support really what we wanted to do was strengthen some of our internal systems we have a lot of um data
platforms that are used across HR and finance that need some more streamlining because of some of our budget challenges and uh some turnover in the district office we have been delayed on a lot of that systems integration and upgrades um so that works moving a little more
slowly uh this year we're a little bit behind where we wanted to be because the team's really been focused on more of the complex budget challenges we've been talking a lot about in terms of priority number four a lot of work here under the leadership of our director of student Family Services
Kelly Medina to really codify kind of the the best practices and how we want to partner with families um that work is in development It's On Track by the end of the year we will have a district toolkit for partnering with with families it's a toolkit meant
for staff schools leaders that then the next four years of this initiative will be really um under Kelly's leadership helping schools step up and hit those best practices consistently so lots of work there looking forward I think one of the key metrics here that we're
measuring is um in uh data from the parent survey that will come out this spring so we'll hear more about that in the coming months and then finally in terms of thriving team a lot of work here is we want to improve staff recruitment retention and systems to um
recruit and retain a staff that reflects the diversity of our kids and Community um the board will hear about this plan we worked with promise 54 on a staff Recruitment and Retention plan you will hear from Chief PL at the March 12th board meeting about about uh that plan
and how our HR team's leadership will move move this work forward so lots of stuff on track I think derailed predominantly because of financial challenges where we've seen things slowing down um one of the really exciting things and the board uh spent some time on this during the work
session but as promised it's been delayed but it's finally out is the initial launch of our data dashboard it is now embedded into the District strategic plan web page so if you're watching at home jump online look up this rowing Fork School District
strategic strategic plan and you'll see a couple of ways to click um on a on a link to access the data dashboard there's a ton of information um we are still refining the language and some of the the the visualizations here so we'll in the coming weeks have areas where
folks can share feedback on this but the real purpose of this tool was to strengthen um accountability and transparency as we work towards the very ambitious Targets in our 5-year strategic plan we wanted to make sure that we're all looking at the same
outcomes and tracking progress as our initiatives continue to be implemented so um very exciting dashboard lots of information there really encourage folks to jump on and delighted to to finally be able to bring this before the board so what's happening next in terms
of strategic plan of course um we continue to implement we continue to work on the priorities that we wanted to get done this year um we are again as I mentioned the posters will be in schools and District facilities very soon they're they're being printed um additionally in response to some of the
pushes that we've heard from community members we're working on tailored Communications really for Spanish-speaking families related to our strategic plan we fully recognize that that plan was written really for a um for our staff to drive and we recognize
that a lot of families are struggling to access and understand what does this plan mean for my student and my family and so we are working with some partners and with some of our advisory councils to tailor additional Communications about the Strategic plan for Spanish
speaking families for families to be able to answer that question how is this going to impact my students learning and achievement and well-being so that's still to come and in development um and then we're we're also planning additional tools for the the data dashboard to support um families in
navigating the dashboard and understanding how to get access to information so still a lot of work on that um we have a district strategic leadership team that meets monthly and we're holding each other accountable to the implementation of the metrics or implementation of the initiatives that group it's hard to believe that it's
February we'll actually start talking about year two and refinement of the initiatives in year two in the coming months so so exciting to be here talking to you about the Strategic plan um and that that to be our Focus tonight um okay we'll turn it over to Dr Park to
talk a little bit about the Panorama student survey and then we'll have time for question thank you um good evening so I'm going to sorry this is really debrief the student survey that we administered this
winter um wanted to ground this in why the survey matters for us even though we have been administering the the Panorama student survey for a number of years um we did want to draw a clear connection to our strategic plan goals and it's um if you remember the Thrive learn and
launch uh big categories part of this um at the at the foundational level we do care about students experience um in our schools and how they feel in both their class and in school and so this is a student perception data that we gather uh students take uh the survey both on
how things feel in their classroom and how things feel in their school and so you can see here uh an excerpt of the ual goals that we are striving for related to the Panorama survey and also the biannual healthy kids Colorado survey specifically we call out the
belonging metric that's in the Panorama survey um there's a more many more questions than just belonging but this is one that we think is a really helpful indicator to know about the overall experience of students in their school um so this is I think this is
familiar to a lot of you but um we do we have given the survey for a number of years and is helpful to see ch over time for schools it's also helpful to see changes over time for staff um the Panorama survey is widely used nationally and so we're also able to have some uh National comparisons to
similar School levels uh it is randomized um and confidential so that um uh teachers don't know what which students responded and what their specific responses were but it is helpful information for them to get um same thing with schools as
well there are two two different surveys one is on the school and one is on the teacher and so these listed categories are uh the ones that are included I'll just skip over that this this is this the same set of categories um I want to talk about response rates a little bit so uh you'll
see the historical response rates and you'll see that um there's crew school and teacher so there used to be three surveys that were administered um we opted not to administer the crew survey this year just because over time it has changed um as you might remember last year's responses there a lot of students
especially in our high schools because it's called advisory now or tutorial they say I don't know what crew is and so that was confusing for kids and so um there are still ways that internally schools are tracking how kids feel about crew but we did administer the school survey the the student survey about their school and the student survey
about their teachers we did also opt not to administer the K kinderg through second grade survey we heard unanimously from leaders and many teachers that it did not seem like our Kinder through second graders actually understood the questions and it did not feel the best use of time and so we admitted through
third through 12th grade um in previous years it was mixed whether a um fifth grader in a middle school took the sixth through 12 survey or they took the third through fifth survey so this year um we did have every fifth grader whether they were in an elementary school or a middle
school take the third through fifth survey so that's consistent and um one other uh unfortunate piece is the belonging category perhaps the most important category was inadvertently left off in the December Administration and we did not realize until January and so we then
did a one-off administration of the belonging survey questions in January but I did want to name that um the initial completion rate in December with the other four categories was 85.5% the completion rate for the
belonging portion which was separately administered in January was 71% um part of that is because it was a shorter window uh that we gave because we were trying to make sure that we could incorporate the results um and and in December schools did a uh really
robust effort to get as high completion as possible and it just was not feasible to do the exact same amount of chasing down after kids to do that but 71% is not a bad percentage completion given that circumstance so in our third through fifth grade uh overall increases you'll
see sort of summary here um and just a note all of the um the district reports and the school reports will be up loaded to our website after tonight's meeting so we have some increases in the uh value of school and learning strategies and grit um the school belonging does
have that asteris there was a decline and um what's hard to know is what factors actually contribute to that Decline and so that asteris is there not because it doesn't matter but because I think it's important to understand the context of um that response and then of course the uh question about if you have
a problem in school how difficult is it for you to get help from an adult um it had a decline of about 3 percentage points too and that tends to be um something of the lowest um positive response there you can see the overall categories
um for each one uh and the percent favorable as a reminder the agree strongly agree categories are included in the percent favorable but not somewhat um somewhat and below is included in the in the non-favorable so you can see the percentage and the and the increase
there um if there is not a compared to others nationally um metric it's because it's not one of the categories or questions that's included in nationally from Panorama but it might be one that we as a school district decided to include what's exciting is that in this
grit category um from 2019 23 and 24 you can see that we've uh increased to 70% and that is above the pre-co national percentile levels so it's one of the things as we think about how long or in what areas does it take to quote bounce
back from covid where are we here and so in the area of grit that has um increased so you can see that over time uh in in school learning strategies you can see a similar um uh similar results here where we've returned to the
preco National percent which is why the 2019 is there versus the 2024 um up at 75th per. our six through 12 students have an overall increase INE which is encouraging because typically in our older students we have found our younger students we're happier but you know I
think the kada too um maybe inflated that a little bit previously so we have that here but what's great is in every category there's an overall School increase um for sixth through 12th grade um in a number of areas and so that's really encouraging uh because typically it has not been that
case um and similarly here you can see across the board uh aside from belonging which stayed flat at zero with that asteris of the time it was administered but there are some nominal um percentage increases between last year fall and this year fall and so that's encouraging
to see as well and I think this is a testament to a lot of the work and intention of course that our schools are constantly putting on eager to see the results digging into them um thinking about their intentional strategies and priorities that they've set in terms of improving student belonging participation how much they value of the
school and learning these are the results with um about teacher and so remember there were two one was about the school and one was about the teacher and so we have several declines in terms of pedagogical Effectiveness and then the classroom teacher relationships and then the
rigorous expectations and climate and these are concerning um and when we think about um uh I think it's a couple things we think about we want to have this feedback from kids and we want and I think this is a really great indicator that kids know when they're being when a lot of it a lot is expected from them
and they know when little is expected from them so I think this is really honest and important feedback to get um and has sparked several conversations also with our leaders and their teachers um as they're examining this data uh what's encouraging is that they
uh students are saying that they are more focused on activities in class um of course this is self-reported we don't administer a teacher about student survey um so this is reported from the perspective of the student this is just the overall um
change between last and this year in the relevant categories for a teacher um the student teacher relationships is concerning of course there's a decline because we prioritize that a lot and there's a lot of work done on it and so this is um an area two which there's a lot of um digging
into there it varies of course by school my teacher um but I spoke about the fact that um School leaders and teachers have dug into their individual results they've had follow conversations especially if there's a concerning decline or just it's low even if it wasn't a decline and stays persistently
low just a talk through um how the teacher is working on that and then for our sixth or 12th graders an overall increase in all areas just about the teacher again which is great um there's a 7 percentage points increase on the
classroom climate um the uh an 8 percentage Point increase on the engagement um which is really exciting and and robust increases here uh the Pedic ogical Effectiveness although it continues to be low on the percentile there's a three percentage Point increase and I think it continues to
hold the bar high for um how teacher how well a student feels their teacher is at teaching um and so this is again um questions might be a teacher teaches my teacher teaches things in a way that I understand or takes time to explain
things clearly um I mentioned this and I wrote this in our um staff memo these results came out in January um since then there's been debriefs that schools have led with their schools individual debriefs schools have led with their teachers U as they got their own results as well um in many cases especially when
they were concerning results there individual um plans or the teacher has said here's the things I want to work on um and continue to monitor that experience uh through uh this spring thank you so we'll have two minutes each to ask questions and five
minutes as the board uh director tightly want to start sure thank you for all this information and I really appreciate the dashboard going live that's a really positive outcome so thank you about that do you have any ideas on the
school um data on why our elementary or our 35 data compared nationally is much higher than our 612 data compared nationally can you ask that question one sure if
you look at the six the 35 um survey on students about the school and if you look to compare it to others nationally there's all of these like 80 to 99th percentile and then when you look at the 612 in that same category where lots of
like 40 or 30 or 60 or 50 percentile comparatively do you have any thoughts on why the students are saying the elementary why why the perception is at
least from this survey data that the elementary schools are doing better than the non-elementary schools aside from the fact that I think our elementary schools are great staff and teachers in happy places um I'm not sure because I actually I um
you know don't know the range of schools and places and states in which the Panorama survey is taken but all of that National percentile is taken from there and so I don't know that I could speak to I can I can speak I think to here and it's helpful to see it comparatively National nationally
um I guess by by comparison if then that's saying that you know our secondary schools which have a kind of in the average is not the same um no I mean I don't have any answer for why it's at the highest percental I think it's a good I think it's good to see
that um but I don't know enough about all the other schools that nationally that take the survey to have an answer for that I do think something that is the national percentile is one thing that's helpful but I actually think you know comparatively cross a district or
year-over-year um is really informative for school leaders yeah that makes sense that's it thank you thank you director after great thanks um I have most of my questions about the Panorama the Panorama survey because we talked about
the dashboard extensively in the work session um I'm curious if we can uh if you can help us understand on slide 25 the pet um pedagogical Effectiveness in the orange category compared to
nationally for I think six to 12 what's your what's your read on that especially because on the slide previous it said it indicates that we had increases in that category so I'm just curious about your take on that yeah we did have in we had a three percentage points increase in that category and for years actually as
I'm looking at the Historical uh results starting around 2015 because that's when we first started I think this is the 10th year that we've given the panoram survey it's been between 74% or sorry 76% positive and 71%
positive it's for 10 years so it's all stayed around the same um in terms of the increase I can tell you that the um question questions that had the highest increase were one how well can you how
well can this teacher tell whether or not you understand a topic that had a Four Points increase as well as how comfortable are you asking this teacher questions about what you're learning in his or her class and so whether there's some um correlation there with the uh
relationships and climate that's there um those are the two that had the biggest increase the other ones had moderate increase between two and three percentage points um so if I'm looking at that I would say um those were the biggest wishes there
okay do do we survey charter schools in for Panorama not in the Panorama okay I don't think we did that oh sorry no no they did not okayi they
did not no okay um just a few more questions I was struck by your comment on slide in the beginning sorry let me get to it um oh I don't have a number but the slide on response rates oh 15 um
your comment about crew and deciding not to survey um based on crew what what is that does that say does that tell us anything about or thinking around Cruise Effectiveness no there just wasn't a way
to have some schools take the crew survey and some not and so like we couldn't assign um you know the six schools or the seven schools that like have crew really embedded as part of their work to give that survey and and not have the other schools not
have that be assigned as a survey with our other schools and so what ended what ended up happening especially as we looked last year is that I don't know that had as helpful information as it would be when schools are serving their own students
internally about how they how much they like crew we got um it's interesting because we we get you know helpful information from middle schoolers Elementary schoolers because it's already like you know embedded as a core part of their day they know what it is um our high schools use different terms
for it now and there are uh where the spirit of crew is still present but the massive confusion it caused because they're like I don't have crew but it's like no tutorial is it or this is it and so that's also just a reason why it wasn't necessarily giving us
helpful information and it's work to implement execute these surveys so we're really trying to be thoughtful about how we can streamline and it made sense to continue to give the school survey and teacher survey
okay but it's not an indicator that we're like you know trying to get rid of crew okay um all right on the question on slide 16 the concerning decline in three to five on health and wellness if you have a problem in school how difficult is it
for you to get help from an adult um since you've pulled that out as a concerning decline what's your read on that on that data point what's the significance of that I guess the significance is that
typically um typically our younger students tend to have a positive view more positive I think view of school and experience and then um you know dips in middle and then comes back in high school I think we saw that Trend last
year we just would I mean we just don't think it is okay that a student would feel it is difficult for me to get help from an adult I think it's different to say I'm Bor in class right there could be different interest
levels of students but a student any student should be able to say I can get help from an adult when I need it and so it's concerning that um for all the work we're doing on student belonging and uh making sure students know where the resources are and things like that to have that decline is a challenge so um I
think it's worth pulling out what are some of the things you're thinking about doing to try to increase that number I mean I think it varies by School in terms of how much this has in increased or decreased so this is just the aggregate across the district and so
um one of the things I'd mentioned is um when we look at the teacher survey right that's one way like can we look individually is that actually impacting the number like what a student do we see numbers that say a students can consistently say I can ask my teacher for help or I can find an adult for help
so um trying to really triangulate like where is the issue coming sorry I don't want to say issue where's the biggest challeng or opportunity to address coming from I would also name that you know having a we know that having a trusted adult is a protected factor for students
and risky behaviors and so you know this to to Dr Park's point about why this really matters to us and we're lifting it up is because we expect that every student that we will be we will be cultivating relationships so every student will have a trusted adult at
school so when we're not seeing that that's an issue yeah two of the things that are being piloted across some of our schools this year led by the student services team which is a districtwide team that really focuses focuses on kind of social emotional well-being we have a couple of schools that are going to Pilot a social emotional screener that
um is not Anonymous that would would actually help us see students who are at risk of um that their well-being their social emotional well-being is is at risk and that we can intervene more consistently right like for kids who
would respond very negatively to this question through Panorama we have no way of following up with them and so we're currently um piloting some social emotional screeners that we've never really used as part of our preventative work and I think that will help us with
this kind of a metric the other thing some of our schools are doing that are that have this kind of screener is they're actually um internally creating lists they're they're doing their own screenings of do you have a trusted adult at school and if kids are listing no they're actually
curating list of who those kids are and divvying up among a faculty who's grab five of those kids that you know that are in your classes and start building that relationship because when we take the screener again we want to see that number drop and so
they we are beginning to see a lot more targeted work around trusted adults at schools that I think will help Us address this they're pilot projects right now so we're watching some of the schools go out ahead with these screeners and with these interventions um and and then that information will
come back to Student Services team to see if we need to do some more District initiatives on that makes sense yeah that's great thank you um and I I don't have any other questions I I wanted to say that the data dashboard is awesome
and sorry for not leading with that I really appreciate it I'm excited to dig in and I hope other folks do as well and um it's it's just really impressive reg girl work I know there's still some tweaks and Kinks you're working out but it's it's very
cool director Ramirez thank you um I just wanted to make sure so are all elementary and middle schools doing crew yes and they call it crew okay and that does not include the correct they call something else
no unid I think it's called Unidad River and then there um it's called in they do something similar that's not called crew as far I know I feel already answered this but did they do this
survey okay um I um I didn't want to ask what was the last of this I don't survey was updated I heard you say that we started doing this years ago so how often do we up there make sure
we're asking the right question we reviewed the questions as a district leadership team last year so all of them and the student survey parent survey the district survey and the staff survey we did ask leaders which what what are like the three to five questions you always look at as a
school leader um which three to five do you never look at uh because we're trying to determine can we just delete some or or do we phrase things differently um we did ask if you could ask a better question what would it be and so we got some really helpful feedback in and
information um with the intent that we would redo all the questions on the survey and then actually um there's some technical components that if we were to you know go from 30 questions to 10 questions it would actually pretty
significantly impact the statistical reliability of the of the questions and the categories and so um there are some where we can totally customize a survey it would mean that we start with zero historical um um data because we'd be completely changing the survey so it's possible to do we decided this wasn't
the exact right time to do it um so um but we review the questions each year I mean this year too when creating the rosters for it I sent out all the questions say these are the questions just so you know and so people people are aware of what the questions are I do think the uh work of
prioritizing the right question is helpful there's some small takes we made like making sure the fifth graders are taking the same Sur or you know all taking the third through fifth survey and so those are some there's some operational things we've
updated um so as a as a board member I would love to see a revision I think that um we have had some questions that have been very helpful I think just especially as we gone through and had historical data um I do wonder sometimes
when we review this like what's missing because it feels like we're not really asking either like the question that could help us with our strategic plan or outcomes or you know belonging for example and so um I do wonder you know
what that would Intel our te to decide that if we want to go ahead and try a different set of questions that 10 years from now maybe could help us towards our strategic plan um that we have adopted recently um and what are we going to do
to ensure that um this next go around when the test when the survey goes out um that all of the questions are on the same survey we don't divide it in two yep the step is that I'm downloading
all the questions before they're finalized and double checking that they're there um it was a glitch on panorama's end which we did not catch again until we were actually looking at the results and realizing that um and it was an anomaly this year um I also wanted to ask
um so in reviewing the the um data dashboard and the survey I did want to ask what if this work if you guys could share is tied to the lap of the Panorama survey work of the
survey and the data dashboard really you're good the presentation just good I mean part of it is uh a lot of the work in having deans of culture at our middle and high schools has really directly supported in of course in partnership
with a lot of other people in the school staff or attendance or student discipline metrics um the reduction in numbers is I will say due to the ton of the work that the Deans and leaders are doing and Joel's work with them as well um that's not necessarily always the
visible work but that is work that's been really important um the student belonging uh we heard you heard a little bit about um the student leadership groups at our high schools who are informing and really giving the input on the right questions to ask students about their participation in clubs and activities and what leads them to do it
more and what not um the uh work in terms of pedag iCal Effectiveness so all the work that we're putting into coaching and um instructional expectations and visions of Excellence should be reflected in how clear students are and how um much they
believe that their teacher really knows what they're teaching and make sure they understand and so um there's a lot of these these questions here actually from that student perception we do want to improve we called out a few of them in our strategic plan belonging is a big one there um because the uh uh that's
like one of the questions that I I know there are a lot of other questions and factors underneath it but it's one of the ones that we really intently monitor I also wanted to ask so I did notice on the um on the presentation that there were some strategic
priorities that were not me so it didn't list every single one of them you share a little bit about why then sure when we launch the Strategic plan with the five priorities and then all the initiatives underneath some of those initiatives are
meant to launch in year two or three and so just for Simplicity sake we really only lifted up the initiatives that were meant to launch this year and so when you see a missing 2.2 it's because it it will kick off next year the ones we we
did include initiatives that were targeted to start this year but have been pushed back so for example in operational excellence you'll see a finance core model work that we thought we would launch this year long before we realize the the uh enormity of the
financial challenges and so we have pushed that one back but there's a bunch that'll start in next year and what what was the date you said marketing materials that being you know I think the posters are printing this week so we're hoping by next week we'll see them they'll be in here um a couple in this
building and then big posters in all the buildings with some of the smaller um posters as well out and about March 3D we're we're hoping yeah we were hope to be honest we're really hoping that they would be right behind you tonight and
didn't quite hit that so director defedes thanks uh just echoing appreciation all the board members have expressed for the work following through on the data dashboard data dashboard struggle with that one um and and also
uh the survey I really appreciate the continuity over the last 10 years um historical data tells a much clearer story and I think that that's really valuable so I would I would just encourage caution as you change and adjust questions U making sure that we don't lose the threads that are are
directive in that way um I think I just have a quick question I mean what was Chief Park what was your walkway your first thing when you saw these this data either a surprise or an A like an aha that makes sense or a cringe what
was your biggest takeaway when you first got this uh data in front of you aside from belonging not being there literally I was like if if it was any other category we probably wouldn't actually give it in Jan but it was the
most B category um I mean I think the declines in the uh third through fifth grade are are just different I mean and I think the surprise and it's Pleasant right of the Improvement in 6th through 12th because it's it's we typically see it flat or a little bit declined and you know the narrative has been like oh you know when they get into middle and high
school then they're less happy than they are in elementary so um uh I would say that the the declines in the third through fifth grade both about the student and the teacher kind of on that note I thought it was interesting um do you feel like you are able to find any value in sort
of T tangential learning these are questions aimed at students about student experience but do you feel like there's context about teachers and the role of leadership that's being spoken through these answers in any way whether it's efficacy or satisfaction of
classroom teachers I mean thinking about the question that asks about does your teacher look excited to be at work that was a decline this year are there other learnings around not just looking at students from this for you I I think there are I think um a
question like that how excited does your teacher seem to be is an indicator of other things and I but I think I would not be able to reliably say and that is the reason why or this is the reason I do think it's personal and so um that's part of the conversations where especially um that or my teacher seems
excited to see me or my teacher wants to help me like those are very like personal in the classroom because when we look at the school level you can see the variance by by teachers as well um and so I think it often is
um individual I do I I have wondered right like are there other external factors of course there are a lot of things happen all the time but I don't think I can make an assumption that I know exactly what it is um it is interesting for sure and then just one more um
perspective sitting behind this desk where the one thing I have to do is pay attention to your presentation and read the things in front of me and I even sometimes struggle to do that um when we look at data and we see a story and we think oh here's a problem and I can see a solution from all the way over here just recognizing whenever we push that
solution out into a school or a classroom it's one more thing on a list of an enormous list of news for professionals with our students these days um and so just really carefully weighing like for us we're like what's your answer what are you going to do next what are you g to fix and
recognizing that all of those fixes at least for a while just look like a lot more work and we're struggling with um an immense workload for our teachers right now for sure and we yeah I don't want to roll out 20 no she every here
but it's really like look let's name the things that are going really well and keep doing them um identify where it's not and talk through how we make that better um I also wanted to start with just appreciating the data dashboard data
dashboard which I'm very excited about ums I don't know what was was like oh I can't believe this is actually here um so that's just very very exciting to me and
I would encourage the public to really dig in there and start poking around because having that accessible to our families our community I think is just incredible um I'm also really appreciative of the efforts to make this data more useful to this board in terms
of the fifth grade switch I think eliminating the K2 was a good move and even this just this presentation where we're comparing it to National numbers and so that we really have um something to compare it to because when you just see numbers in a vacuum they don't they
don't meet much um my one question is do you attribute the declines in K5 which we saw decreases about you know school and I think two of the five metrics and then four of the five or six
about teachers do you attribute that to removing the K2 data um because it would seem to me that the K2 data would would have been much more positive out of that group and when historically we've had it bk5 could that explain those jumps in
this year one I think it could I actually don't want to answer until I take a look again at the last year or uh previous years and make sure it's not broken down into K2 35 and 612 um no because it was K2 was shown
separately it was shown or sorry and three Y and questions are different okay um on that paper survey so um I would have loved that if that was a Cas
um yeah and do you think that including more fifth graders would have had an impact because we obviously shifted this you know um right because we do have fifth graders at two of our um fifth
grades at two of our middle schools and so um um and we when we looked uh when we looked at it by level elementary middle and high we saw that there was an elementary in the middle and then high that could be something actually because previously they had taken the 612 survey
the fifth graders in the middle schools had taken the six2 but they and it just surprises me because they do seem it seems to be pretty consistent with the 35s seems like there's something going on there um and we made these shifts so and it's still a concern right like
whether a fifth grader in Middle School gr Elementary School it matters and so um that's a good point yeah that was that was it for me thank you so much for taking feedback from the board into consideration you know switching things on your own all of those things I just think that it's the utility of the data
this year and then this presentation is really really wonderful um so we'll have five minutes for open questions from the board comments I just had one can you say again Dr Park how and when people can see their School level data on the
website it should be posted tonight or tomorrow we wanted to wait until we have this meeting um but they're ready to go so the school individual school reports will be posted on the website okay and so people can just go to their school website or to the no just go to the district website and then there's um
they can put in Panorama actually in the search bar and it'll show the family survey student survey and so when they click on the student survey it'll take them to the list of the district overall and then each individual school report I think uh just to follow up on Direct after you know we did talk about
it during the work session for the Strategic plan data Dash it would be helpful to include a link for school view I think that you know if we can direct parents to that would be I think tremendously helpful for anybody looking for information on any of our schools
but if we don't have a link for Pama surveys especially because we utilize them so much I can we should also add that not necessarily here but um at least on who we are I think always
have e or anybody for information so you're talking about a link to the page where the Panorama surveys live in our website anything else thank you both thank you at this time we welcome we would welcome members of the public who have
signed up to address the board there are zero speakers signed up tonight the board typically allots 45 minutes for public comment to respect the time of all who are present speakers are asked to limit their remarks to three minutes or less um members of the public who wish to share their views with the board may always do so in writing at any time
for this evening's public comment we received two written comments so we do not have any public speakers this evening the next business order is the approval of the consent agenda which includes routine Personnel minutes from our previous board meeting and policies ebb and
ebbb directors are there any items that you would like to pull for separate discussion and vote hearing none do I have a motion to approve the consent agenda I will we approve the consent
agenda as presented is there a second I a second could you please call the I I hi hi I motion passes youve just approved the consent agenda as presented the next
business in order is the 2425 superintendent evaluation by the Board of Education of superintendent Dr Anna Cole each board member will have two minutes to share comments or ask questions director fres would you like to begin
are we just sharing this with the public comments or questions any comments that you have about it and at the end what we've done historically is read our final comments aloud got it um well I appreciate I just want to offer appreciation to um the directors who
have moved forward to create consistency in the superintendent evaluation I think that it is a great model um at the highest level in our district that we're all striving to be held accountable for the good of our students and our community um and so I think you know
director kenberg and Ramirez and and titler have gone through a lot to make sure this system is transparent and efficient and effective and I think there's room to grow and we can continue to tweak but um I'm glad we have it and uh Dr Cole thank you so much for all of
your work this year I think that'll be reflected in what we share it's been a tremendously challenging year and yet I think one of the things that's been most impressive is you have continued to move forward on things like the Strategic plan which
when you're dealing with immediate challenges in yourf face crises such as the financial issues that we've been looking at it is it is very easy to lose sight of those long-term goals and then find out in 18 months that we have to now make up ground on all fronts and I
think you've done a tremendous job of moving all of the things forward um even as you solve for the immediate so I appreciate that Dr Tyler I would like to start by thanking you Dr Cole for
being here with us in our district and for all of the personable elements that you lend to your position I appreciate your integrity your openness the way that you
work with others to come to an accord and how you make people feel comfortable being around you asking questions feeling that they're part of the system
and not afraid to share opinions and I think it's really important that you continue to lead in this way and I thank you for your interpersonal communication style that
has I think made people around you feel that way and when you look at the data from community and from staff and from teachers um is overwhelmingly
positive and I think that's a great Testament to you and so I appreciate that and as far as our board I want to say thank you to director after and director kolenberg for helping to compile and put together the report and
the time that you took to do that and all the board directors for the time for your comments and evaluations to make up the whole evaluation and also the community members and staff members who responded to the
survey director after great yeah thanks um I would just like to say that doing the superintendent evaluation is an important part of the board's job and um that the you know the public trusts five volunteers to do this I take that
responsibility really seriously and was glad to be able to be part of your review this year um I think director Tyler said it well that you know the community really came out to um complete the survey doing a a um public
professional evaluation of your job as my personal nightmare so I really admire your um your like just transparency throughout the process and I'm glad that the um that the community clearly
supports your leadership um it I'm sure we'll sounds like we'll read the comments here um so I won't summarize them um in advance but I do think uh I'm just really impressed by your leadership during this tumultuous year I imagine it
wasn't the year that you were expecting to get when you took on the job but I'm really glad you've been here for it and you're our person spor Ramirez um I I'll Echo all the comments from my colleagues and I did just want to mention that um you
know this is the responsibility of the board to evaluate the superintendent of the do like director after mentioned rely on the community to help us um to really be able to answer the survey I think we are finally getting into the
Cadence of having this yearly and um so I did want to note that there was a sharp decline in participation this year over the last two a drop of over 50% and so you know as much as we do um appreciate the time that the community
has provided responses we also want to continue to push the community to answer the survey because it does help us as a board to be able to understand um you know how our superintendent is doing in the community
um and then I just want to again um give credit to our colleagues um to be able do this a third year is is really um I feel really exceptional to be part of of um the system that is creating new process and
so I appreciate that commitment from all of us to be able to turn in our evaluations and to be able to work together and thank you to director after and director k for making this document happen I'll round us out by echoing
everyone's comments first and foremost um and providing a few comments before I read our our final thoughts as a board um and I just want to explain briefly for the public what the process is so the process for the evaluation is that Dr Cole completes a self- evaluation
each board member completes an evaluation um we utilize the presentation that was done we utilize the presentation that was done about Dr Cole's goals which was a new piece of our evaluation this year and something
that I was very grateful um that Dr Cole was willing to add in because I think it's an important component of a superintendent evaluation to have some some measurable goals so thank you for your willingness to jump in on that even in this year when there's so much else going on um and for being open and
transparent with the community by presenting progress on those in our January meeting um and then we try to compile that we do compile that into one final document that we presented to Dr Cole um I personally am very grateful to
have had the opportunity to work closely with you over this last year and a half so far has it been that long I'm guessing um it's been a privilege to be able to be up close and see how you've jumped into this role and really handled
things um tactfully gracefully with humility consistently and in a way that honors the voice of all of those in our community so that's been an important thing for me to see and to witness um and I'm just very grateful that you're
here and that you've been willing to take on one thing after another after another after another and that you've maintained the stamina to keep it going so thank you if there's does anyone else have any other comments that they want
to add in before I read our final comments so these final comments are included in the board memo in the agenda um and these were the final comments that the board agreed on to present to Dr Cole I would like add just one thing really when you were talking about the
process and how we go about it I think just to add that before you said that Dr Cole does her own self- evaluation we all do our self- evaluation and then there's the community and the teachers through the survey but before the board
did their evaluations we read through Dr Cole's evaluations and the comments from the survey before we made our evaluations yeah thank you for find that good thank you overall Dr Cole
shows up as a leader for students staff and families of the district every day despite the challenges she faces and the slow path to progress we believe that she is moving the district forward in a positive direction she has developed tremendously as a leader in the past year and we are impressed by how she has managed to navigate complex issues and
ultimately learned and grown as a result the board feels that Dr Cole's interpersonal communication skills are exceptional and that she makes those around her feel seen and heard she's worked hard over this last year to build trust with multiple employee groups Community Partners and various stakeholders she understands the
importance of that work and we encourage her to make time to build those connections throughout the community and to focus on expanding those connections with the Latino Community across the district we have been impressed by Dr Cole's ability to manage the finance department this year and also the transition on health insurance these
were two complex issues that she led the district through with humility transparent and a Forward Thinking attitude as she is able to move past these challenges we are hopeful that she will now have the capacity to expand her knowledge of instructional topics and supports and be prepared to address the
ongoing and unacceptable achievement gap between Latino students and white students Dr Cole has tackled and resolved some massive issues this year that move us closer to achieving operational excellence at the district office and we are grateful that she continues to tie her work to the Strategic priorities identified by the
community we encourage her to continue to use that plan as a Guiding Light and goalpost as she moves through the day-to-day work of being superintendent her work ethic and ability to keep things moving has been admirable and while we commend her tenacity and her unrelenting drive we encourage her to make sure that the pace
at which she is going is sustainable this role is highly demanding we also want to ensure that she prioritizes time for professional development and meaningful coaching especially as it relates to time management and delegation so that she can be as effective as possible in this role we
are grateful for Dr Cole's leadership and are optimistic for the future of our district under Dr Cole she has proven that she has committed to the students staff and communities of the RO Fork school district and we look forward to continuing to support her in her role as superintendent thank you Dr
Cole the next business order is discussion on policies gbab gbg actually do you have any comments you to make about the evaluation I feel like we skipped a critical step there um I've been a grateful that it's such an opportunity to get to and a
privilege to get that feedback from the community and staff members and the thought and care that the board invested into this evaluation um is a real gift and I I felt my you know as the public
knows that we had an executive session to discuss the evaluation last at the last the meeting last week and I was really struck by um what felt like really strong alignment with the pushes and the findings that the board had and it I think it's really a testament to
how close you all are to the work and how much you are invested um and see what what we are doing of course that comes through me as your you know kind of um key point of contact and so I just felt um that the evaluation process the
outcomes the pushes um we're we're incredibly aligned and it feels really good that we it feels like we see similar things and are working in the same direction um and so it it remains a privilege to get to serve in this role and serve this board and this community
um and it feels really great that it seems like we are in in tight alignment of where we need to go so thank you thank you okay now the next business order is discussion on policies gbab gbg D gbg
and gcoe each board member will have two minutes to share comments or ask questions we'll begin with director after this time if you're ready yeah I'm I'm ready I um reviewed the policies and I don't
have any questions they all seemed the first three seem like pretty minor credits and on the evaluation of the evaluators um quite a mouthful I um I I don't I frankly don't feel that I understand it quite well enough to make
any substantive comments so um I trust the staff if those changes are what you all want to see great thank you director Ramirez um I just wanted not that on G policy did have
addition the final two paragraphs of that section um and then I just wanted to know although I don't see it now I'm not sure if it was this one I thought there was a discussion regarding adding
if one of these was included in the CDC um but I don't see that reflected on here so I guess I would defer to the team if you guys thought that that was best to lead that language out none of
these are none of these policies have a have Crossover with the CBC there were some that policy committee reviewed and are under review by the rfca Yeah director fredes uh yeah not a lot of questions um
you hit on all of mine how does it interact with what we have in the contract just because there's a review section but I appreciate the thought on that already um and then I think it was I trying to figure I
didn't get a chance to really dig in so I'll hold my question till later sorry Dr Tyler I didn't have any questions um my only follow-up question was what employee groups have reviewed
these or who have you consulted with I know these are outside of the scope of the CBC but historically G policies have been taken through IBB so I was curious if we've done any of that we didn't with this set of them okay um
yeah I remember my question yeah go ahead and finish I'm a little confused maybe I just didn't have the context the district Personnel performance evaluation council could you all explain that just a little bit more it's called the 1170 Council I
forgot which statute it is but it is intended to um um include S I had a comment here right um has to include one teacher administrator parent and a person who doesn't have a principal and a parent
and a person who does not have a child in the school and is intended to um review the processes through wicher evaluations or any changes especially that come down from I shouldn't say come down from state that come from the state um and uh
insur implementation there's a lot of overlap with the membership of the district accountability committee and so in the interest of not creating yet another committee my question was whether it can be um part of the topics that the DC discusses as well once the membership
is better established it's a statutorily defined Council okay and it reviews processes like is everyone doing it what are some discuss questions you might have about how you split the
percentages if you jump to board policy B D um B is in Betty D is in David F is in Frederick B oh yeah I see you'll see that statutory Council requirement okay yeah it's linked in that comment in my
in my comment as well but yeah I think in terms of implementation of this we're hoping to support the DC to be able to do this work have any other questions I'm G to move us to our five
minutes of open comment question then if anybody has anything okay see nothing else we'll wrap this one up thank you all the next business order is action on a resolution supporting the Grant application for a grant from The Garfield County Federal mineral lease
district and the completion of Roaring Fork High School school-based Health Center do I have a motion to approve the resolution supporting the Grant application for a grant from The Garfield County Federal mineral lease district and the completion of Ro Fork
High School school-based Health Center I make a motion to move at the board approve the resolution supporting the Grant application for a grant from The Garfield County Federal Min release district for the completion of royan Fork High School school based Health
Center as presented is there a second I second well now each have two minutes for questions and comments and to entertain any intervening motions to amend director Ramirez so um I know this was added to
our agenda um last minute but I wanted to just ask because I feel like we've had conversations about school-based tal owners um I just wanted to ask you guys like what what is our team's thought on like
asking for this money for this Center and its USS in our school this a what is our commitment here great question we do not um I mean in our com efforts and
priorities to make sure that students and families can access resources through our schools and Rural communities we have Partnerships with organizations like Mountain Family for school-based health um I would say it's it's part of our commitment in terms of access and Equity
that we have these kinds of Partnerships we do not invest any Financial Resources in this partnership at all um we and in turn what we receive where we have school-based health centers is incredible access for students to vaccinations and uh routine um well
child checks and sports physical Les and um you know support for managed care and Mountain Family couldn't be a better partner for that and especially in the way that they um provide comprehensive care through their hubs sites and their sites for all ages and so um there's
very minimal investment on our part to support the school-based health centers we create space um and and I will name that in the plan that you were able to to see through the staff memo this project to create a better space for the
roar Fork High School school based Health Center um the plan that we have right now has us investing no cash at all um there is some you know some I would say time and resources from leadership director of student Family
Services Kelly Medina manages the partnership with Mountain Family um Chief Operating Officer Ben bomul is really managing this project as it turns into kind of construction um we actually were able to leverage a generous donation from the carbonal Education Foundation to actually Outsource the
grant writing so we're not even doing that that's not a drain on our staff time because of cf's investment in this um and so it's a minimal lift for us for what I would say is a pretty significant benefit for the students who are accessing the school-based health
centers um the reason this is um I would say a priority for fork right now I think the the reorganization of the space feels well aligned to the the Strategic goals of the leadership team at Ro Fork High School they are behind this um this project they would like to
reclaim the space that the center is current the school based Health Center is currently in and they see this um renovation of the the space to do the work it has a lot of wins for them both in terms of instructional space and then
um better use of the space for athletics so they see this as a as a real win um I think as a we're we're behind the partnership we're supporting fork and we're not investing any resources in it so um I hope that that's kind of a
long-winded answer and we don't have any reservations over ending up like no we don't um I mean we were really disappointed to lose the school based Health Center in Basalt um if we had to lose it anywhere it's it's the
Hub sites are very accessible um the Mountain Family Health Center websites are very accessible and so that has been I would say um we've been able to find workarounds to losing that the health center there um Mountain family doesn't
have a hub site in Carbondale so it does you know I think um we have continuously checked in with Mountain Family on their commitment because you know even though we're not investing cash it is space and time um and have uh received very
consistent and steady support from Mountain family that they are all in it Fork on this project and and ready to support and invest and stand up the health center for the foreseeable future yeah director
defres yeah I had the same question as director Ramirez um I know that mountain family is is definitely dealing with a rapidly changing landscape and funding for public health and remain a critical resource uh throughout our Valley so I'm
glad we can support them in this way I think just want to make sure that we're looking long term for continuity um and making sure that we are partnering in a way that's most productive to help them as well as our students um I'm really
excited about the Carbondale Education Foundation really showing up in this way I know that was a huge drive in this community and really just wanted to appreciate the people who led that and uh have made it come to life so much uh that it could it could be such a critical leveraging partner in this
funding I I fully support the resolution I just wanted to make that comment thank youor tler I would like to say I also so very much support the resolution I think what Mountain Family Health Centers can
lend to Roaring Fork Community is very important and so I very much support that and I guess just from the earlier conversation my question would be if we don't get this grant that we're applying for um
where do we stand like where are we now and what does it look like without this grant that's a great question you know I I think that we were the project was kind of on hold before we knew that this grant was happening and we were trying to gauge you know I think asked to to
your questions initially director Ramirez like what's our what's our priority around this project how important is this um and I think we were kind of in a holding pattern um because we had so much further to go before we
saw this Grant and so grateful for uh Lindsey henchel who who really identified it and then also is is providing a lot of enthusiasm and support so you know if we don't get it I'm not sure I mean I think we'll Circle up as a team and that looks like Mountain family and it looks a lot like
involving the the leadership at Ro Fork High School um Kelly Medina and the Family Resource Center and then you know either Ben or I from the admin team to to take stock of where we are and and we've tried to be really transparent with funders including the Colorado
Health Foundation CF um that at this time Roar Fork schools does not have cash to infuse into the project to kind of finish you know if there were any remaining gaps and so that you know that's the reality that would still face us if we don't get this grant is that I don't know that it at this time given
the challenges that we're facing financially that we would see this as an area that we're going to make up a00 or $300,000 Gap from R for School District funds so I I'm not sure what where we would land if this doesn't come through um but we'd probably pause and so as
we're looking at like building out this classroom space is right now is Mountain Family Health Center like still working within the schools then or like and what is their space now like how are they interacting with students now it's not ideal if you think about walking into
Roaring Fork High School and heading down towards the auxiliary gym and you go down that hallway you go all the way to the end of the hallway and there is a coach's office and that was what it was initially meant to be so it's a very small office and there's a a restroom
behind it it's a very small space that's where the clinic is there's kind of a a chair to wait outside um it's not uh ideal for a clinic either in terms of student access um or Community Access
it's not great in terms of all the services that mountain family is ready to provide in that space um they also are providing school-based mental health more over in the counseling Wing at Ro Fork High School and so this would really condense all of that um so it's
really not ideal and I think one of the things we learned from the glood Springs High School renovation a couple years ago was that um it was maybe a similar less than ideal situation but man when we really renovated the entrance of gloen Springs High School to move the clinic much more accessible and
available to students usage just Skyrocket and so we're optimistic that this renovation will increase access and and services that can be provided um so it's the clinic is there and it's open um and to be honest the the partnership with
mountain family over the last few years with our health services team has just dramatically transformed our vaccination compliance especially access for students who are newly immigrated to Healthcare Services quickly and accessibly and affordably um because of
the partners at Ro fork and at our other high schools um so the work is happening I think it just could get a lot better thank you yeah director after um great this is this is exciting happy to see this um so my questions are
just for clarification not because of any concerns um I guess to build on Kenny's question what if you get a partial partial funding because it's a pretty big ask I was just um looking at their website and even I think even this is a pretty big
ask you know I think that some of the things that we've talked about with this team if we feel like we get closer to the finish line and to the total cost um and there's still small gaps is that there are some local funders that we haven't reached out to yet that like for
example um Aspen Community Foundation came in to help us kind of close the gap on the glood Springs project a couple years ago um so there's some other options and other folks that we could reach out to if we are short of the total projected costs and somehow you know get partially funded I think there
are still some options but we would definitely pause um to try to come up with a different strategy to close the gap do you know if the team's been in touch with the um decision makers at the um mineral lease District do they know
it's coming or I don't know the answer to that that's a great question um okay and then why do uh can why do we have to approve this it's the Grant application process do we have to approve all Grant applications or like what's the level just this one it depends on the grant
whether it it requires a board support and kind of the board awareness of the Grant I would say it's um not typical of all the grants that we have you they typically don't come in front of the board but this one as we were final kind of finalizing the pieces and putting
them together with our grant riter um it was one of those like oh my goodness we we need the board we need a board resolution that they're aware of this application but is that our requirement or their the the funders requirement the funders requirement oh okay okay got it
okay um okay well good luck thanks we'll let you know I don't have any additional questions everything that I was curious about was addressed and I hope it all works out and we get these funds um so we have five minutes if anybody else has
anything else or any other intervening motions I just wanted to add a comment because that I don't know that we've ever received data to say how usage looks that we the centers so I think that would be interesting for us to aive
eventually um but I do think it would be very important should we not receive the grant thatly be notified for sure you know we receive every year um since Mountain family has picked up the contract like an annual report from that really goes through the
usage and so we can absolutely pass that on and share that with the board moving forward I seeing no intervening motions can you please call the vote I I
I hi hi motion passes up next we have two possible future agenda topics um proposed by director Ramirez director Ramirez I'm not sure if you still wanted to discuss
the first one um the second one no you don't want to discuss the first one okay so we'll strike that the second one is a request for State demographer presentation at a future board work session explain a little bit about that and then we'll yeah I reached up to the
stage of demographer I've been on a panel discussion with him before and um um I found some what they shared to be very interesting I had a meeting with them last week yes last week I think uh
Wednesday and just sort of followed up to make sure that if we met with her um you know that it would be aligned to what we were sort of have been sort of hoping to get which would be like birth rates uh projections for um you know our
Valley I think you know obviously just being able to see what the impact all of the different counties is going to be um and so I figured if there was anything that we wanted to um follow up and like ask her I think
there was Workforce was one of them trying to remember what else was part of it but um I just think it would be a good use of our time especially as we look into budgeting and um hoping to get more information on what how we can use the data that
they're collecting for for the purpose of having a better budget process um I'm going to propose that we just go into five minutes of board discussion about it versus two minutes each no one's no one opposes that okay
is there a cost for the service no what are you hoping to get out of the state demographer that we didn't get out of our demographer and why the moving on from what we have been
presented um I don't know the I don't think that it's about getting anything like I'm not hoping that we like somehow get a different number but I think that because this is like their work like they so purpose is collecting
this information and and they I think they have more like histor data for our Valley I think that's important to have a follow-up conversation with her and that she can present to us um you know I think even in just my conversation with
her I felt like she was projecting that she probably had different information that she could provide to us I think that's important for us to be able to have especially if it leads to us possibly making that part of our process
instead of hiring them you know private from mon bird and I also think there was a little bit of like understanding that you know this is her job as opposed to like her business um
and you know I also think that I don't know like I think that because it was like specific to our area like to I was very clear to say like these are the cities these are the counties like what can you tell us about
you know what you guys are looking at like five years out and 10 years out like I feel like there was more to work with because there was more information and she did say like you're welcome to go on to our website and look up to what we already have and what you can access which I would encourage anyone to do
that because there's so much data in Sp um but I do think that um having the opportunity to meet with them I think it would even be helpful to look with Board number to really understand like projections
so I'm curious Dr Co not to put you on the spot but we we know budgeting is going to be super tight in the next few years and that we don't have room to be off dramatically especially since we are declining enrollment do you feel that there would be a value of having like a
a second opinion on demographics or a second take obviously we have the information and the data from Shannon Bingham but because we are so tight do you feel like it would be of value you know I mean I'll be honest Chief Shakin and uh Dr
Park and Joel hathway and I actually ran our own numbers like because we we wanted a second opinion on kind of enrollment forecast and so we were using some different formulas that we've used historically to project so yes absolutely that number really matters and we are very interested in different
calculations and we've done some internally as well I mean one of my thoughts on this is would be I mean would it make sense in terms of time to share our full report from shann and Bingham with the state demographer ask for an initial assessment does she
agreed are there things that are missing are there things that we should consider I wonder if we ask for an initial read and some data and if we feel like oh that's that's complicated let's dig in let's dedicate some time to get get her here I mean I wonder if we start with
that you know I would hate to block an hour and for it say well this is great and it's accurate um and so I'm wondering if we start with that get something back I can I mean we can drive that because I have the contact information share that with her share with all of you the update and we could
Circle back as to whether it feels like we need to dig in a little more or whether it you know validates or presents anything new yeah I feel like that's sort of where I was leaning in that I'm sure she does have zoomed in data on our region which would be valuable but I don't I I don't person
know that we need to have her here I've seen her present too she's very engaging she's actually a great communicator um I just would like you said I'd like to maybe we can get access to that better information and then see if we need more I don't know I don't personally feel
like bringing her in here would maybe be the best use of her time when they can share um the data with us and then if we're confused or we see massive discrepancies between our our consultant's version and hers then perhaps that that would be U like you said have her to fill the
Gap yeah and I say like I do think this would fit more as a recession because I think they want to be able to engage so um you know again like I was pretty clear with her to say like you don't have to be here in person like we could do it new um but I think just for the
fake of like her wanting to engage with us like she offered to come out here and you know if if there um was a need and I obviously would want us to take that opportunity I just wanted to mention so the the four topics that we did talk
about were bir rate youth migration and Workforce so I do think that you know if there's other things that we want to follow up with her I don't think I I think she's kind of surprised that like a still District out I just think like we typically all
use we hire people um but I think that I think that's she was also really willing to to do it so I would be fine I think it's a great idea to follow up with her and to say like hey we wanted to share this with you like can you share your thoughts on it like is there anything
you want add and again you know like her and her team when to check out here like I think it would be great to be able to engage in person because sometimes in our work sessions but was really hard to have so many overs now because of broadband issues so I mean if she's
willing in ADV okay so it sounds like the plan moving forward is you'll reach out we'll share the data that we have see if there's anything additional to add we can Circle back up look at our work sessions that we have left and determine if it makes sense to have our
comfor a work session if we have time if it's a value yeah sound good I would hate I would hate for us to do all this work with the assumption that we're declining enrollment District to find out that there's a second opinion that would have changed some of that so I think it's it's worthwhile it sounds
like it's a we're paying through the service through the state so I thanks for bringing it up yeah and I I will just add that I did mention the uh three 32 meeting to her just in case as a placeholder because you know I'm sure
her was also really busy um and again give I didn't feel any dis with director cber I didn't feel like this necessarily had to be a work session but if it was something that we could have like a oneoff where we need just to hear her
presentation or I don't know something like I think if we find that there is something we can learn from that I thank you thanks for taking the time to do that and bringing it bringing it forward to us all right the next business in order
is board updates and appreciations back to director titler I don't have any updates um it's been a short or a long week I guess but as far as um appreciations I
would like to um appreciate Dr Park I appreciate your wealth of knowledge that you bring to the position that you're in I appreciate when you are asked questions you have a breath of knowledge
you have an understanding you have a vision for being able to talk to those issues and I feel comforted of getting a good response when questions are asked of you and in addition to that I would
just like to say that the response that I hear from the school district Community the teachers is very overwhelmingly positive of what a valuable asset you are how you bring
teams together how they rely on you and they have confidence in you and so thank you for the work that you do for us thank you director after great
um I wanted to give the team kudos for the snow day call I didn't hear any complaints about it and I I thought it was um I know there was I'm sure there's a lot happening in the background but I thought it was elegant how the um twoh
hour delay rolled into a um rolled into a snow day I don't know if that was intentional but it seemed like it worked um so thank you and um and I there was that was a lot of snow so um I thought that was smart um I attended the daak
meeting for director kenberg on Tuesday night um for for a portion of it and so thanks to um Brian and Sarah um and Maddie on the deck for hosting um like a an information session for um potential
DAC members they had some decent turnout and hopefully those folks follow through um and then I wanted to comment that I saw um kind of Through the Grapevine a um parent survey for students on IEPs
for sped and I haven't heard anyone talk about that officially but um hopefully that's getting out and that's great um if it is if anyone's listening um I'm sure there's ways for you to find that um or it's being pushed out to the appropriate channels um but I was really grateful to see that happening in a
really professional way um and then last is a Kudos and thanks to the fourth grade at Crystal River for taking all those kiddos to sunlight um the last couple days I know they had a great time I think the group today maybe had more
parents joined than students I don't know there were a lot of shf rooms who find out including my husband um so they had a they had a really good time thanks for making that happen thank you director Ramirez yeah I
I go the snow day um I thought it was rolled out well um to have the message to day before to have the message in the morning and um I think I agree with director after this is the first time that it wasn't
like we would be people were mad at us so I appreciate that um I it's funny because I spoke to director K bre before meeting because I wanted to share some comments and
I um I always struggle I think in moments like this because I do think like we have had so many things happen at the for school district over my what feels very long tenure um and in this moment I honestly
I just want to appreciate um my colleagues because I have served with um I've served with different board members and I think um just being able to have consistency and cidence and a commitment to serve all students and the
board um where we are aligned on censoring students on closing the achievement gap on having better systems I think it's all been really important uh work and it's been really hard work and um I had this like whole feat
written up but I think I'll save that for another day and I'm just giv gratitude um for all the work and the commitment for my colleagues because I do think it takes um courage to be a board member especially post kind of
um and to like stay true wanting all students to succeed and uphold the district Mission so my gratitude today Dr defres uh yep mine appreciation was around snow day but it was definitely
related to the uh grounds Crews that were out clearing everything um it got icy it was Heavy it was wet it froze it melted it froze again uh and know that even Transportation um just it just
complicates your day so much to have to work around those elements and they already have a lot going on so that's my appreciation I I don't have a lot of updates since last week I don't have any updates since last week either a couple appreciations um
wanted to give a specific appreciation to miss mccan who's our PE teacher at BS who took all of the kids CrossCountry scheme this week um during PE class in the fields around the schools um she's
Brave and created a core memory for all those kids so was really cool uh and just wanted to to give her a shout out and then my other appreciation do director titler said is for Dr Park um and I wanted to
specifically thank you for your work around data and driving a data culture in our schools I think that it's heady work and it can sometimes be misunderstood um but it's incredibly
important for us to be able to clearly see where we are so that we can continue to drive forward and so I just wanted to thank you I think seeing that data dashboard today really brought it brought it to reality for me that all
of this like you really merched it forward with Fidelity year-over-year and it's coming to fruition like it's coming around where we can see it consistently so thank you for that um and for being a part of the team here I think it's Echo all the sentiments that director Tyler
said very grateful to have you here all right if there's no further business and no objection this meeting will be adjourned at is 7:58 pm