##VIDEO ID:m8trLMmu8jA## e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e I call this meeting to order at is 6:23 pm tonight we have present directors titler defrates after Ramirez and myself meaning we have a quorum thank you to our interpreter Antonio would you please share the interpretation instructions with our participants and then we can turn on the interpretation function thank you the first business in order is the approval of the agenda directors are there any proposed changes to the agenda seeing none do I have a motion to approve the agenda as presented I move we approve the agenda as presented is there a second I have a second all in favor say I I I'll oppose say no motion passes our next agenda item is our opening celebrations and updates by our superintendent Dr Anna Cole good evening um I want to begin with a reintroduction and title change celebration um many of you know that our assistant superintendent Chief academic officer Stacy Park manages an incredible workload but not everyone is aware that ever since she joined the district she has been completing graduate coursework towards her doctorate degree in education and she is done so I am I am so delighted to we introduce you to raran Fork School District assistant superintendent Dr Stacy M Park yes um so delighted to make those celebrations okay let's keep rolling we are um lots of gratitude this week to all of our employees who are making time to navigate the Open Enrollment process because of our shift back to CBT effective January 1 we know that this takes time that no one has um an abundance of and uh our teams are leaning in to do the work to ask questions and really figure out this system mid year we're really grateful for the human resources team who has been all over the district in the last few days and we'll continue to do so this week to support employees and answer questions the um we received some feedback today from CBT who does a lot of open enrollments all over the region that this has been one of the best and smoothest enrollment processes that they've seen with an organization so big thanks to everyone who's been a part of this work there's still a long way way to go to complete the Open Enrollment make sure everybody has been able to make elections so just want to nudge employees that if you haven't yet to dedicate time for that work before Friday um and or reach out to the HR team with questions also want to given the um you know the the uh excitement around um election season and some of the different emotions and responses and I think a lot of um concern and a awareness raising for our community want to share gratitude to the Family Resource Center team that has invested in training um Roaring Fork School District family leison and Family Resource Center leaders to be able to run um know your rights trainings for our families historically this is something that we would work with external Partners or try to bring folks in from out of the region to provide but the team has now um developed that that uh expertise within our own team so the family resarch center hosted a know your rights training last week and although there was no attendees at the districtwide training I know that the team is setting up school and Community Based trainings for smaller groups of families in the coming months so really grateful for the Family Resource Center team's leadership ensuring that our families have access to information and resources to navigate the many systems um including law enforcement that our families encounter also want to thank uh retired Roaring Fork school district teachers and Stewart and Mary Leslie who reached out a couple of months ago to recommend that we reinstate a practice that existed in the late 90s and early 2000s um which was a sports lifetime pass for retired staff of the Roaring Fork School District we shared their recommendation with our athletic directors and the human resources department everyone was delighted to bring this program back again um so we're looking forward to issuing these passes to retired Waring Fork School District staff so that they can attend regular season athletic events um for free and to cheer on our student athletes so um for retirees that anybody knows they should reach out to HR to get one of those passes also want to congratulate basalt high school and roing Fork High School who were among only the schools were among only 30 high schools in Colorado that were awarded in the last couple weeks the gold level AP School honor role recognition award and um celebrate and recognize Glenwood Springs High School one of only 41 high schools in Colorado that was awarded the silver level for the second year in a row the AP program um these Awards offered through the College Board recognize schools for their work creating AP programs that are delivering results for students while broadening access and then finally want to thank um there's a lot of work going on right now and there's a lot that we could celebrate but want to share some gratitude to the classified IBB leadership team we have never really had and committed to such a formal um IBB process for classified to support classified non-certified employees um and this year's team the leadership team is showing up monthly with discipline uh very collaborative spirit and a real strong drive to make progress and take forward action the team issued a survey to all classified employees uh a couple weeks ago and is finalizing their working group interest that will kick off in December we'll make sure to update the board of education on the interest that the classified teams will be working on in the coming weeks and it's just been really inspiring uh to watch this team work and and I'm inspired by their dedication so really looking forward to the meaningful solutions that are going to emerge from this work uh and solutions to challenges that are really unique to our diverse classified employee teams that's what we have for this evening thank you the next business in order is a strategic Plan update presentation from Dr Cole and Dr Park hey um so as the board of education is aware and our community is aware that last year we developed a new five-year strategic plan for the Roaring Fork schools and launch that plan this fall with five key priorities students first rigorous instruction for all operational excellence and Student Center Partnerships and thriving team we have launched and and the purpose of today's uh presentation and update is really kind of a a trying to really move into more quarterly updates on the Strategic plan we're a little late behind the first quarter of school um but wanted to make sure that we were bringing forth uh some updates regarding the the launch and the implementation of the plan so we now have a monthly strategic leadership team that is made up of anyone who owns one of our strategic initiatives we have a very robust internal tracking um plan that that Jonathan Landon developed for us to make sure that we're we're moving projects through um on schedule on time and that we're working through any issues very strategically in our meetings want to just show you kind of an overview of some of the work that's been happening related to this and I want to make sure to pull up the right um note notes very quickly so that I don't forget to call out some of the specifics um so there's different leaders working on all of these pieces in terms of Priority One students first a lot of this work is led by executive director of schools um Joel Hathaway and supported by the secondary school deans of culture so right now they're working around these initiatives really working closely with the Roaring Fork High School student Equity leadership group to develop a survey on represent representative student leaders leadership at all the high schools so then that that survey is really grappling with this question of belonging and representation and trying to get some baseline data from our students of who's participating um and in what and how and and really trying to look at is that representative participation so they the Deans are working to push that survey out to all of our high schools which will happen um this winter and then School leaders and students will analyze the data and move forward to form additional leader leadership group similar to the student Equity Club at Ro Fork High School um School culture we're also working in 1.2 to really tighten up a lot of our restorative and inclusive um cultural practices around discipline um really making sure we align that we're looking tighter more tightly at data some of the work that's happening there and you can see the initiatives that are under this priority and some of them don't actually launch this year so but we didn't want to lose them from the conversation did you want to speak on anything number two sure um I shared extensively with the district uip and that's primarily um built out from Priority to rigorous instruction for all the one thing that wasn't included in the district uip was a note about our uh student centered postsecondary Pathways and so just one update there is that through CMC and Roaring Fork schools our Auto Tech Center which we've um worked I haven't done the work but last year here at the U uh 27th Street bus um Bus Barn to build out a partnership with CMC and Roaring Fork schools for that class is on track to open in January we have high interest with students from all of our schools there under strategic priority 3 and operational excellence a couple of updates here our Equity audit is um in progress with promise 54 we're finalizing a current state report um for that work which we're hoping to Target to bring to the board either at the December or one of the early January the early January board meeting for a report on that audit um want to name and call out that initiative 3.2 has been revised it was initially developed to be looking specifically at our school resource allocation work given the current um stressors and issues in our the the finance model and looking at our budgeting practices um and the board's aware Chief chaoin spoke to this um a couple of weeks ago that we've really shifted this focus and this priority of wanting to step back even even Beyond just looking at how we resource schools but to say we really want to collaborate to Define more of a vision of Excellence for um our financial practices and so we are really going to prioritize that work first in terms of of Finance operational excellence around Finance is really working to Define what Financial Excellence looks like for everyone that's accountable and responsible for making sure that our um District Operations and and and work in finances is transparent and accountable and um moving forward with Integrity right now that work is on hold we had hoped to launch um launch the initiative this fall but it's on hold while other priorities that you're going to hear in the CFO update are are kind of uh at the Forefront of our work there um there with the district office support uh our chief operating officer Ben bonfol is really helping to pull together our HR payroll Finance systems to try to upgrade some of the um software that we use across those systems trying to find Pockets where folks have the capacity to update new systems and um try to really um strengthen consistency increase efficiency so that work is continuing with our software providers to get training and set up new processes internally so on track very complex work in terms of student centered Partnerships the work we're really moving forward this year is led by the Family Resource Center to um develop the particular work around family Partnerships is develop a develop a family partnering toolkit of best practices for school leaders and programs in terms of the best ways to partner with families to drive towards stronger student achievement outcomes and then finally um in terms of the work around thriving team the board's very involved in this um knowing that some of the work around the staff housing plan has launched um there's been some let's see the work number 5.1 5.2 initiatives are really part of the work that promise 54 is doing that um Chief Platt is really the point person for the development that staff Recruitment and Retention plan that'll be kind of part two of The Promise 54 audit and planning so we'll hear more about that probably this winter um but a lot of work here and then also some work that'll start later in year three finally one of the big pieces that I know we've been eager to have and was a a key will be a key component of our strategic plan is the the visible accountability and the metrics that were inherent in the plan that we developed and we so we have been working with Raja Ridgeway from abstracted systems to develop a a data dashboard that will show a couple of things to our community one is our um progress towards Mission measures you'll remember those are the Thrive learn and launch metrics as well it will show updates around theic strategic priority measures um which are more shorter term measures of how the work is impacting student outcomes on a on kind of a short-term basis and many of the that much of the data that's going to be part of this data dashboard the data that does kind of update continuously will be able to be automated so it's a complex dashboard to to build but wanted to give you a sneak PE peak of it um still working on the technical component so it's not live yet it's not up but we're hoping in the next couple months that we will be able to pull all the backend pieces together to have this live um it's going to be pretty interactive you'll be able to see at the top um we'll be able to pull the metrics and measures for each of the priority um each of our five priorities to kind of see how we're tracking to towards targets um you'll be able to in kind of interact with the data a little bit and manipulate it to answer different questions related to these these metrics and it'll be available on our website um on the strategic planning page anything I missed on that and then finally just next steps with strategic plan beyond the the data dashboard that's still coming um we need to still revise our website we need to put brochures together we need to refill the posters that were hanging around that showed the kind of 2019 to 2024 plan we need to update all of those so we are still working with um we released an RFP on Communications and marketing support and still trying to finalize propos to review proposals and finalizing contracts on that work but this is part of that plan that contracted work would be to kind of finalize the communications materials for the Strategic plan going to pause there and Dr Park's going to take us through student count attendance updates and then we can move into question just have a brief update um on attendance which is one of our priorities and so our goal is to have 90 at least 95% or better but we're shooting for 96% um at our thought it was right here here it is okay um here's a month-by-month comparison um at the end of last year we ended up with 92% average daily attendance at the end of the year uh to date um this was at the end of in within the last couple of weeks our average daily attendance is 9236 and so you can see the comparison by month and it is um percentage points lower month by month than it was last year um I am more confident in this year's 2425 metrics um we um I think I mentioned this in the staff memo we did make some really important corrections I think in our edge of climber uh platform which is where we're pulling the attendance metrics month by month um and found that there were a couple in some cases of a percentage or a little bit over percentage off and so the 242 five numbers though are accurate um and more accurate than they were last year not sure if that is contributing to it because anecdotally there is still um continue concern with students who have who are chronically absent and so there's still continued work with those students and so it's not 100% on that that data piece um there's um I know that we had shared that we have an attendance plan that was intentionally um drafted built out and refined as well and so that work continues to happen as well as a work um not just with our Deans but our front office staff our attendant Specialists our leaders who have um meetings with the families and the students asking what kind of support they need we take a um a supportive approach in just helping just determine the root cause of attendance issues and addressing them there this is a screenshot of one of the reports to student average daily attendance by school um as you can see the range of attendance the average daily attendance for the year ranges from about 90 .8% to the highest at 94.7% with the exception of Bridges High School which is U pretty low at 53.7% this is something that principal Fitzgerald and I talk about regularly um they're really intentional steps that they're trying to increase that attendance including a lot of interviews with students um working with the families um switching around some schedules considering what students need especially those who work um and trying to be supportive of of those um that's certainly something that is of concern we're keeping our eye closely on um and the staff is pivoting when needed as well here's our student enrollment summary by grade um I have in the next couple of slides just ones across the district as well but you can see that um there's some fluctuations our third grade as you know sometimes we call it our bubble grade and this was a grade at the beginning of covid a lot of families um delayed entry of their kindergartener uh and so we do have more kids in that grade and then you can see some of the uh bubble grades at different points as well and so we'll see some fluctuations um in the coming years as different grades move through um higher grades uh and then we see some of the bubble grades expand uh at another school in the middle and high school level and then contract when there's a big difference between grade levels so you can see there's um about an 80 student difference between third and or second and third grade and then between third and fourth grade in our student enrollment summary we have our year-over-year on the left and what you'll see by school is the enrollment summary from 2324 and then this year's enrollment summary based on October count um and so the change in years you can see just in red if it's negative or green if it's positive and then the percent change between years on the right hand side are the budget to actuals and so what was budgeted for for school year 25 um is in that middle column and then the actual count u based on October account and then the difference between the two and the change there and so for uh the schools that are lower than what their budgeted for obviously that's a bigger concern than the schools that are a little bit higher um what we try to do every year is try to get as accurate account as possible and we know that sometimes there's fluctuations between when the registration window opens and then it August 15th or even after August 15th um so sometimes it's hard to predict um there was an intentional push last year to really advertise that registration was open we're encouraging any any students or families who were seeking to transfer to different school to do that as early as possible so that schools can have um a number a tight number as soon as possible and we try to um make some estimates on um especially with schools that demonstrated a much higher um enrollment or registration numbers around May to see if they would benefit from having another FTE depending on how much over it was um calculations for that also accounted for attrition so it wasn't just a one by one toone sort of transfer but anticipating um I don't remember what the exact percentage was over time but about a 20 or 30% attrition um anticipated attrition that does mean as a district um we are off under enrolled by 77 this is 79 I think there were two students actually Chief Shakin should be able to explain why it's 77 and not 79 um with our FTE count but we are below budgeted um that's about a million dollars which is concerning on our next slide um as you know Shannon Bingham came and presented our demographers forecast and so this additional uh column on the right hand side is actually the demographers forecast for 2526 so not 2425 but we thought it'd be interesting to share what the forecast was and what the current um actual October count for each School uh shows compared to the projection or sorry the forecast so that's a those are the numbers that are on the right hand side um it's just interesting conversation that we'll continue to have um with our demographer and then finally this slide shows our disaggregated student enrollment by school and so the head count the percentage is based on the full-time enrolled students except for the minority and white categories which are based on headcount and then headcount and FTE do not include prek so that's just some context for you all as you're looking at these numbers we'll open up for discussion thank you so we'll have two minutes each and then five minutes of open board discussion uh director fredes have questions um well just thanks for the update and following through on making those steps transparent I know that was a request of the board and the community appreciates it as well um it's it's so helpful to know where we are in goals that feel really big and vague to a lot of people myself included so thank you for for breaking that down um I just wanted to go back kind of hit a a common theme I know that in the for me at least um in the Strategic plan priority organizational EXC operational excellence um we have we bumped back the Pio and the communications to year two I just I got to name that I am a little concerned with everything that we have going on right now that that has I think it's perhaps been a necessary shift I'm not necessarily undermining that I just I have concerns that if we don't continue to overc communicate and and know that we're doing it and have measurable outcomes in mind for the community I think we've we've upped the staff level the way that I think they might be more engaged in what's happening but I do feel like we have lost some ground on the community front in that area so I don't know if you have thoughts if maybe I'm off and you've seen something different no I mean it's a gap we're feeling the gap of not having a Pio um and it in not having that someone who's got their eyes on that and we have had it's been a clunky process with the RFP and I think um we haven't quite nailed um in the process of the RFP and the proposals and the conversations that have happened with um some of the the potential contractors we haven't really nailed that role as being something that um quite yet has been felt like it could fill the Gap appropriately and so yeah it's it's definitely concern um I agree with you that we hear we get to hear I get to hear a lot um from staff I think of what is needed and and I need to just follow directions because it's usually really insightful pushes of how we're going to communicate where we're at um but I feel that and it it to be honest it feels one one of those areas that we just feel really stuck on knowing that like the financial resources aren't really there the Gap is there um we're very concerned about the implications of some of the financial stressors on Staffing and super cognizant of um wanting to have Clarity on that before we invest in additional additional um roles and so it feels like we're on a spot that's a little stuck right now so I don't disagree yeah I can definitely appreciate it's it's got to be an impossible balance in a lot of ways um I think I just I had to bring that up because moving forward in the season that we are in our state and Country um a community that stands firmly behind its school district is going to be critical to make sure that we continue to make board progress on all of our priorities that are best serving our students and I think that it's easy to look away from the communication aspect and think it's not a priority um so I just I was just wanting to bring that out so thank you thanks thank you director Tyler first of all I would like to say thank you for all the data that's been presented it's great to get to see all of that looking at that my first question is on 5.1 of the Strategic plan and that is about staff representation to increase the hiring and retention of latinx teachers can you either of you speak to like what specific changes we're doing differently than what we've done in the past to address that I would say right now the goal is to that the initiative is actually to develop a plan and so the work with Pro promise 54 is really to identify what are the things we need to do differently um so I would say right now there's not a a deliberate effort on from from the district to move towards that Beyond trying to wrap our heads around what are the right levers um and so building the plan is really where we're starting and do we think prior to hiring which is sort of what like March are we looking at going to job fairs that we haven't been to where there are a higher percentage of teachers looking for jobs that represent our community or is this something that we can expect will happen prior to that time I anticipate that the the strategies that the plan will highlight would include those kinds of things that then we would build out the implementation of like how do we do that what's the cad what's the schedule do we have the capacity do we have the finances um to make sure we can make all those things happen so I think a lot of that will be in the out like the the details of the of how the plan works and do we have a timeline on when that plan might I think that plan is I'm sorry I was looking for chief plat um I'm pretty sure that the deadline for promise 54 on wrapping a lot of this up is is the calendar end of the calendar year so there might be a couple pieces that lag into January but that work should be wrapped up um by Jan Orly January okay um when we're looking at the student enrollment summary form that talked about the demographer of 2526 can you explain the red and green numbers there to me it seems opposite are they just transposed it is what it yes they're transposed so the difference is what's budgeted this year I'm sorry what the actual is this year so for example if you look at Bol Elementary their actual is 466 the demographer 25 26 forecast is 498 and that's a 33 student difference but should it be plus 23 or minus 23 it's I mean 33 it's it is you're right but what I was actually thinking in my brain was bees for example is 33 under that forecasted number which is why it says minus 33 but since it's in that column it should probably be plus 33 what what I didn't want to do actually is confuse um from the other SL slides where it was read if they were underneath the target um yes and then can you explain the CES number there of minus 7even of 70 how are we expecting 70 more students I don't know this is a first forecast but that's a good question I think um the uh this I just took this from the forecast for 2526 um we haven't necessarily we just got our October account we haven't necessarily made you know an intentional recruitment plan for today or it's something that is different from before but this is strictly to illustrate the difference in the current October Count versus the forecast for 2526 from the demographer so can you look into that 70 number I can and one of the things to think about for elementary is that there was a range and there was a a guess in the kids that would come into kindergarten and that was based on um I think this question was asked in the conversation how do you know how many prek kids are coming in and because not everyone is required and some are part time it was hard to estimate that so I think what we see is um in our elementary schools it seems the most off um and I part of that contributes to when I look more closely at those numbers thank you and also when we look at the disaggregated student enrollment and especially when we look at our district charter schools and we look at the neple or total English learners for those schools and we're seeing that RCS has a 7 point a 7% neple number and CCS has 11% when other schools are in the 50s and 40s for our district for the most part have we had this continued conversation with them have we've had that conversation I know when we told them that we would accept them as Charters and that we had a continued conversation about them not matching our demographics and where are we at with that discussion I would say we haven't we have not had a formal conversation with the charters we have not had um an accountability system and a check I mean I've had conversations with um certainly some of our leaders our board members um I know that the charter leaders are aware of these demographics and are concerned about these declining Trends um that they're seeing so I know this is on their radar but I think in terms of our certainly our current leadership team's capacity to prioritize this as a pressure point is extremely limited I think that as a leadership board team responsible for holding our Charters accountable to the expectations in the contract I think we've got some work to do and that we probably need to Eddy out as a leadership team um in preparation for the charter contract re renewal process which I think is in two years um to really wrap our heads around you know how do we support our charter schools to um serve the a demographic that reflects the diversity of our community to make sure that that kids and families have equal access to the diversity of schools that we support um I I think we've got some work to do on this and I you know I think this is why we look at this data and I think it should raise concerns that this is not the trending direction that um this board was very committed to seeing in the demographics um of the charters that that we support and I think think it's a think it's a kind of call to get organized around and I think it's important for us to I know that renews in a couple years but before we get to that couple year point I think we should be having the conversation ahead of time with them considering that was part of the contract and our discussion with them and see like what specific measures they're going to take to address it director after yeah thanks I just wanted to plus one to what director def said on the comms and um I think as we you were referring I think to the um election season and things going on there needing to have Community Support uh around this body and this organiz the school district I think also as we enter more trying Financial Times then that's going to be really important and um I know every expense will be looked at really carefully but I don't think we get through this without Smart coms um so I just want to say that and then also on to plus one what Dr Tyler was saying on the Charter Schools the slide on the disaggregated student enrollment is really interesting in a lot of categories but the um minority population of of two rivers and CCs is really concerning I think as compared to what this board talks about as our top priorities and if those Charter Schools aren't meeting the needs of the community then I think we need to be holding them Tock out now before any negotiations for rechartering them happens um and maybe that's something that the in the school visits would be an appropriate place to talk about it um I don't know exactly when and how to do that but I think I mean just looking at these demographics is quite Stark that those schools are using resources from our community and not serving our community um okay questions uh what okay I've got a ton of questions I'll just ask one that's sticking out to me right now um what is like the the g&t is that gifted and talented that the numbers in that category are also quite roller coasy like there's some where it looks like there's a high percentage of gifted and talented students and and then others without what's the what's the story with our gifted and talented program I don't think it's ever come up in the year I've been on the board in terms of the program or screening or yeah like why would CMS have 10.7% g&t students and gsms have 6.5 that's a good question um when I actually look in it's interesting because the elementaries they're consistent generally yep y I'd have to look more and get get more of the details in that because I don't want to okay that's fine and then growing Fork also like I don't think carbon deal has like a higher percentage of GI and talented kiddos the rest of yeah there's in the water we do Universal screening in second and sixth grade but it's interesting to see and and that's actually a probe that I have whether um what percentage of it potentially is a parent referral versus um discovering through Universal screening yeah there's something weird about that data to me um you can you can ask another question go ahead you can answer more time to can I have another minute yes um for actually for a com another comment um the on the actually I will ask a question on the absence [Music] numbers can you explain to me when someone has an excused absence meaning like they're absent because of a sport a school sport does that count as an absence in this data it does average daily attendance calculates whether student is in school or not excused or unexcused okay um I have increased ly heard in the community about some of our Community Partners especially Youth Sports organizations um having pretty demanding Sports schedules at the middle school and even Elementary School level that's that are pulling kids out of school say on Fridays is anyone having a conversation with those Community Partners about um sports related trips that are not like School sponsored but are in in effect increasing our decreasing our average daily attendance and pulling kids out of school we started them yeah I mean we we've had some conversations with limit I mean we've kind of opened maybe a door to have some conversations about that but it's not necessarily let we haven't LED those conversations it's more about kind of the some of the local organizations asking us to be a little bit more permissive or provide additional resources to the that set of student athletes um it has been a low priority for us yeah um at at this moment I think you know for the way our attendance plan works and where we're investing time first and foremost is always on making sure that we're really clear where kids are um you know the first question we ever have if kids's not there is like is the parent aware they're aware okay great that's that's number one to you know safety and um transparency and Clarity that kids arew they're supposed to be I think then secondarily what we're really interested in is not so much whether we're excusing or unexcused absences this their state requirements of how we need to code things I think we're really interested in looking at numbers of how many times kids are missing school and having really thoughtful conversations with families um especially at the elementary and middle school level and high school level and increasingly bringing in students to those conversations at middle school and high school depending on that locus of control of why kids aren't there um so we just I would say to be to be honest that's it hasn't hit as a priority for us to invest time in right now is that particular group but it is it's a lot of absences for some kids and the extracurricular choices that they're make it yeah I think what concerns me is that you've got families where it is within their control and they're choosing something besides school right we're not talking about kids who are like working in high school and they're choosing that um or a safety issue so just food for thought um so that's all thank you thanks Dr Ramirez thanks so I had a couple questions and I'll start at the top so we went through the um strategic plan on Priority One students first um and I'm sorry that I I didn't catch it but there was a mention of the Roaring Fork High School student Equity Club can you reiterate what that was sure yeah sorry that wasn't clear because I hadn't pulled up the notes yet so what so priority number 1.1 is to really consider our theory of practice is that if our students are engaged and participating actively in school and have a sense of belonging and ownership over the cultural life of school that we're going to see better attendance we're going to see better student outcomes and we know from data in healthy kids Colorado from Panorama from qualitative data looking at our clubs and activities that we do not have representative participation between our white and latinx students and so what we're trying to do is get a better wraparound like better understanding of Representative participation in particular at the high school level and to to do this work we've enlisted student leadership teams because some of them especially the Roaring Fork High School student Equity Group is also asking the same question so the students are very interested in that we're very interested in that so we're coming together um to support to the Deans are supporting the students to develop a survey that would give us some baseline data on participation and representation um and really then look into barriers and so what we're doing is really leaning on the leaders ship of the The Roaring Fork High School student Equity Club to kick that off and then spreading that to the other high schools with the hopes that we can encourage and support groups of of similarly like-minded and interested students to engage with that data um kind of alongside the student Equity Club at roing Fork High School okay well I appreciate that and I I think it's important to note that um we talk about it all the time that all of our communities are very different and so I appreciate the work in trying to get our students organized and to be able to actually really get feedback from them and to create a survey that could go to all students I just think it's really important for you guys to be mindful that um students from carbonell of a very different experience than students from BT schools and students from Glenwood and so you know I know that you're going to be visiting all the high schools and I would just take that into consideration that that would be a good probably push maybe for each of the student groups to you know maybe they want to start their own Equity club which I hope is a goal of the district one day to be able to accomplish um there was also priority 3 3.1 the equity audit um I just want to clarify you said in January you'll be giving us a update you know to be honest it's it's right now tentatively scheduled to have promise 54 join a work session at the December 11th board meeting and then present during the board meeting um some of our concerns are that one of the pieces that we want to be able to move quickly with their findings is updating the board and Community um you know part two of the equity part one of the equity audit is to have promise 54 conduct it part two is for staff to integrate the findings and strategic plans and working plans and working groups and um our teams haven't yet had the time to review the data that promise 54 has in robust way to be able to for what I feel is the part two of the now what so what and so we're trying to figure out like to be honest we were talking with promise 54 about this literally today is it better to bring the board um maybe an incomplete story of the equity audit and have it in December and then come back to you all in January with the now what so what internally um or to do it all together in January so it's a bit of a question that we're grappling with um certainly open to feedback on that um and super aware that the the directive from the board of the board in terms of the resolution was to have this thing wrapped up by the end of December so just knowing that like the way some of our teams meet we might not be able to answer the like now what so what from the you know what's the equity steering committee going to do with this we won't have that answer by December 12 um so just trying to weigh those yeah thank you for clarifying so you know I you know obviously thought of the resolution I think it's important for us as a board to understand what is happening and to be kept up to date just to know like are we pushing this back a little bit um and I I you know do think that you guys I'm not sure that would be you and Katherine having a conversation on what that decision comes to um I think we just it's important for us to be kept up to date um and I think it's also okay given the time and given all the other things that are going on right now for the team to say we might want to divide you know when get back to you in January um I also wanted to go over the attendance and I wanted to sorry one minute um I also just wanted to go over the um the attendance and um what is the goal the attendance goal 96% or better 96% so we seem and I don't know if I'm wrong on saying this like this but it seems that we're going backwards a little bit okay so um I guess I just want to know from the team like what when is that limit or the timeline when we will regroup to say maybe this isn't working the way that we're doing it I'm trying to understand the I mean well okay sorry I'll re rephrase it so the way that this rolled out right we did we had a of questions from the community about how we were doing attendance and there was push back from community and so I guess I'm just wondering like because this was new for us which is important and I think the board feels that this is important for us to be good on attendance but the way the method that we've been using might not work and I'm I'm not sure yeah if it will in a you know next month we could see something different um and it just might be the consistency of the team but I'm just wondering like when will we regroup to say it's not working I think I'm trying to understand the what's not working part are you saying the respon the tiered responses that we have in the attendance plan or how we're tracking attendance what we're not how we're tracking but how we're following up with families to we're pushing the increase yeah how exactly how we're pushing to increase attendance and how we're following up with family like I that that process is new and hasn't been done before and again we support that we push for good attendance but when will we regroup to say the method that we're using currently is not working Y what what's the scope of time are we saying like we're gonna give this a year no I mean I think part of the um I think the timing with our quarterly updates is one of the times and we have different groups that actually do about I mean like with our Deans or Student Success teams and all that who to who look at attendance and of course our school teams as well um there uh I'm not going to lie and say we have a January is when we're going to actually go back and look at it because part of the monthly tracking is to just monitor that a little bit more closely but I do think it's something where we can regroup with our leaders and our key player folks who are involved in responding and ask what's working and what's not we do it on a smaller basis actually schools because we I we hear about things that are working or not or questions that come up all the time um I think it's different from a bigger step back see my questions um I don't have much more a lot of my questions were around the same things that you all asked about but on the disaggregated student enrollment data I also wanted to ask about the differences in enrollment between gses and sces the two Glenwood Springs Elementary schools because there are some pretty Stark differences in minority and white enrollment and NEP lap English Learners is there something do we attribute that to geog like geographical areas where those schools are sitting like what does it play between those two schools that's creating that difference I think that part of that might be I don't have the numbers in front of me but I actually wondered how many just with the location of Glen Springs Elementary if there are more kids that come in from re2 into the school versus coming in all the way into Cardiff for Sopris um the attendance zones imagine have something to do with that as well but I actually I um I haven't looked at specifically for GSS and SCS like the the percentage of kids who are enrolling from out of the district um and I don't have I don't have the past Year's numbers actually in front of me to do what to see the change in the past two three four years okay I was just curious because it seems like it's pretty of the students at those two schools are so vastly different so I know that we're addressing them like we're addressing that different ways from what we've heard from you all over the years but from like they're in the same community and so it seems like a pretty Stark difference like it's not just a small difference so um and then I would Echo director Tyler and director's after after's comments about our our charter schools and that I would encourage us to start having those conversations now I don't believe that demographics made it into the contra contract when we rechartered and chartered um but I it was a conversation that was had by this board at that time um and I think that if that is going to be a contractual obligation that this board expects two years from now I think we need to start having those conversations we have just briefly there we had a recent visit to carbonel community what if we looked at the grade byg grade enrollment you can see that the kindergarten grade is more diverse than their older grades still I think it is very concerning to see that like is it Kinder first second third at this point or is it just the Kinder because even when we rechartered two years ago the kindergarten was but is that not translating into the higher grades like is there attrition and re-enrollment that is not in alignment with local demographics because that was happening two years ago three years ago it's a good question so I'm curious because I I felt like the numbers would have started to shift based on that presentation that we had has it been three years I think it's been three years three years ago now that this is what we've been doing I think at that time they've been doing it for two years and we expect this overhaul of our whole population it's just going to take seven eight years to get there um but it doesn't seem to be there yet or have changed in the ways that I would have thought that it would have so um we'll open it up for five minutes of board discussion if anyone has anything else just to piggy back on what you said um director kenberg when we visited CCS last year was the same thing our kinderg Garten class is higher we were told that last year too and so if that is a pattern that we're seeing it would be interesting to find out why that is the case I mean if that is happening then there's obviously attrition in the higher grades and re-enrollment so um I just had a couple well sorry first I will Echo this conversation um you know when we approved this contract it was very clear at least it was made clear to the court at the time that that language would be included in that contract about them meeting our demographics I want to say it was within four years Kenny is that I mean did not make it into the contracts right and apparently didn't make it into contract so obviously that is very unfortunate for us to be finding out now um I just also wanted to note that I submitted that as a for haacker request on 9:30 this year because I agree with the my colleagues that it is I don't want to get to that point of renewing a contract and then it's sort of like a we didn't know um so we need to be as proactive as possible and have those conversations um I also wanted to ask um there was a slide regarding the Strategic plan about Communications first I want to Echo my colleagues comments on us having good coms I think obviously for a ton of reasons of the situations we are going through as a district and we be going through as a state all of the things that are coming forward I think we need to have that locked in as in as POS possible so I just want to add to to that um consensus um and I also on this next steps I'm not sure if I missed what the deadline was for this for the district office Communications yeah I mean technically the plan um was meant to launch in year two but the the current Gap that we're trying to address by Contracting out support I don't know that there I mean I think ideally this would have been sorted out much earlier in the school year um and it it has been again it's been a clunky process um we had a pretty limited number of responses to our RFP [Music] um and I think and to be honest the way we framed it four months ago is not the way we're thinking about it now in terms of the resources that we have available um so it's yeah it's I'll I hear you clearly that it should be a high priority um there's a lot of things that are really high priority right now but I hear that from you all um because it really matters you're right I mean I don't I don't disagree so I would just push the team to have a date for this I think it's important for you guys to have a timeline that you guys are trying to work towards and for us as a board to know um so I think you know I I understand we all understand obviously that there's a lot going on but I think having a goal having a date is helpful to you to the board to the team because there's an expectation of where we're trying to go um so I would just push for that and then I just also wanted to Echo the comments on when the charter schools and the public schools um I think we should all especially with our strategic plan especially with our conversations that we're having as a district to make sure that our schools and our disaggregated student reflect our values and I think this is really important for us to make sure our leadership and like every everyone should be talking about this it's really important so thank you guys for bringing us forward and one one more thing if I could just make a request that um it seemed like this board packet had more acronyms and initialisms than usual which I am not I'm not an education person so I I um don't understand some of them so if I could just request it was both in in the presentation as well as in the policy memo um I just request that those get spelled out for people like me and the public who aren't immersed in this stuff all the time and I have one other question or request being that we look at like priority four about centered Partnerships and family and I know our board meetings through Zoom are translated is there anything that we're doing for translation at our meetings and is that something that we can be looking into we have a big audience today I imagine ation would have been a benefit to many people here today all right thank you thank you at this time at this time we welcome members of the public who have signed up to address the board there are three speakers signed up tonight the board allots 45 minutes for public comment to respect the time of all who are present speakers are asked to limit their remarks to three minutes or less reminder to all speakers to uphold our procedures for public comment we ask you to be thoughtful and constructive with your comments thank you in advance for sharing your feedback members of the public who wish to share their views with the board may always do so in writing at any time and for this evening's public comment we received zero written comments our first speaker is C Gonzalez good evening members of the board my name is Kya Gonzalez and I'm a parent organizer for B un deas Monas our goal is to elevate the voices of Latino parents and I have the great privilege of getting to work with those parents directly as we approach the end of the first half of the 2024 2025 school year for the Roaring for school district we have to take a moment to reflect and look back as to how the school year started when we look back we can see that our Latino fames still have not seen a direct commitment from the roing fork School District to address the systematic needs that are impacting our students for over two years our organization alongside Latino parents have demanded that the for school district creates three plans that will address the systematic issues impacting Latino parents one a plan to eliminate the achievement Gap two a plan that will transform and increase parental engagement and three a plan to recruit higher and retain administrators and teachers that reflect the student population we recognize that the development of these plans will take time to create and Implement however the issues we have is that we have yet to see a public commitment from the RO Fork School District showing their willingness to address these issues our community deserves to know if the RO Fork school district will in fact take the necessary actions to create these plans the commitment from the school needs to be shared with the families and should include a detailed timeline on when the when this development of these plans will start when Latino families will be included for input of these plans when these plans will be finalized and when these plans will will be presented to the Board of Education during a public meeting we demand that this public facing communication to parents of the Roaring for school district be a top priority for the district our families deserve to know that their school district takes the systematic issue seriously thank you thank you our next speaker is Anna Perez she's not here our next speaker is Alan right hello members of the board uh my name is Al Muno valenciano I am the regional manager for BOS FAS a nonprofit organization based here in our Valley and just to be very clear BOS sunas is an advocacy organization we organize parents we hope uh we help these parents parents develop and practice their leadership skills so they can be the best and most effective Advocates they can be for themselves and for their children we believe that a school district works best when parents are engaged and when parents demand accountability from their school district as an organization we spend a lot of time educating parents on how a school system works because in order to make to Be an Effective Advocate you need to understand how decisions are made to clarify any misunderstanding we do not work we do not do the work of the school district we still need the roing for school district to do all the things that school districts are legally required to do and also the school district will never be able to do the work that we do the work of an advocacy organization but nor will a nonprofit organization like ours be able to do the work that a school district does there's not a single organization in the entire region in our entire region that does what Bosa sunas does in terms of parent organizing and we have a role to play because through this work is how communities become more accountable to each other we will progress together by having active parents who are independent from the school district demanding accountability we have a school district that is fully staffed and has the infrastructure and systems in place to be able to work with parents to solve complex issues that we are currently facing solving these problems aren't easy which is why we all need to work together to move the district forward thank you thank you the next business in order is the approval of the consent agenda which includes routine Personnel minutes from our October 23rd board meeting and approv approval of policies BC be BC B DF BH IC IA and EC regulations bc- and eaea a-r and exhibit ik kf- e directors are there any items that you would like to pull off of the consent agenda for a separate discussion and vote hearing none do I have a motion to approve the consent agenda I move that the board approve the consent agenda as presented is there a second second please call the vote director rire hi director kolenberg hi director defrates I director tidler I director after hi motion passes the next business order is discussion thank you all for being here the next business in order is discussion on policies kdb and GBE policies EA and gbg are also listed and will be repealed at the next board meeting on 11:20 each board member will have two minutes to share comments or ask questions we'll begin with director Tyler um the first one I have a question about wow I didn't even write down which one it was um there was a struck part of the policy that said board policies and meeting minutes all current board policies are available online on the district website kdb what's that it's kdb kdb thank you and it was sort of change to they need to come into the district office now why are we trying to not put those out there in the most available way for the public and making them come into our offices to look at policy and decisions I think what we were concerned about I mean we make every effort to make sure that all board documents are online that our um policies are online what we were concerned about was the extensiveness of that commitment um and we went back and forth on this a little bit but to name that um all like I think the financial records component there's certain Financial records we have to make publicly available but to say that all would be available online felt pretty massive I think we were concerned um just about the breath of that commitment and our ability to follow through um and I'm not sure if other folks would it take more than just posting like diligent agenda online for the minutes I I'm not understanding where that commitment would be so great yeah I mean we we talked about this quite a bit in policy committee and it felt like and I agree with you director Tyler and in fact I was kind of through online in there and in conversation with PO with the policy committee was like oh yeah maybe that is an over promising of the extent to which we can get all those things online um and so we opted for the language that they would be available um and of course we're making every intent to get these things online and certainly the things that are required in terms of financial transparency are all on our web page the board documents but it was really about trying to set of expectations that we could consistently follow in terms of the extent of that I guess I'll go on record as saying I feel like it's important for us to be able to put those somewhere online that somebody can see instead of having to come into the district office um going to gbba staff dress code there's the part that says employees shall will adhere to a professional standard of dress it seems very nebulous that like if we're saying what do we have any definition of professional and then if that's something that we're saying needs to be in there how does that get addressed are they professional or not okay um sorry I'm a little confused because I'm looking at this one and not it's not um looking familiar but um gbba yeah is is that the most that's the most recent one we were working on am I right the clean version is below oh so I was okay yeah that was super confusing oh boy I didn't see this version I must have um it's on the ver like the second sentence second paragraph after the note at least on the not clean version you're saying like the statements about adhere to a professional standard yeah and asking for what's the definition of that yeah it just seems like if we're going to say you need to be professional and then we don't have any followup and somebody is called upon I mean I understand all the part where the unacceptable items and that's very clear it seems but what professional is I think is left to Wi interpretation I don't know if it should be that way maybe it's okay to be that way but if we're trying to like ever use it to call somebody out on their address I don't think there really [Music] is and we and I agree that that so and put it just be that that will adhere to a neat and clean appearance I mean I don't know anyways I felt that was a little it It's Tricky you're naming I mean you know we're about to tackle student dress code with our Equity advisory Council and it's going to be incredibly Dynamic conversation um especially because we have a multigenerational crew in there um it you were trying to thread in these uh policies I think these are really hard I think you're what you're naming director Tyler is like definitions of professionalism were loaded in culture and different professional um environments um you know and what a school district in Colorado might consider professional might not look like a school district in Chicago or New York City um there's so it's I think we we were leaning on the what's not okay because I think we found that we had pretty strong agreement that like yeah that is not appropriate um and we were we were deliberately loose on the like what professionalism means because later on in the paragraph somewhere it talked about like PE teachers like that sort of like but when you look at the schools there are people who dress like what you consider the PV teacher totally right and and we heard very clearly from like Elementary principles of the you know I've got a kindergarten teacher who is often on that floor a 100 times a day they are going to look they're going to wear leggings like that is what they're wearing and that is completely okay and professional for Kinder teacher so yeah it's a it's a tricky I mean we needed to update it we needed to tackle this bring some fresh eyes to it but I'll it's it's a hard one yeah I'm sorry I meant to just one more comment um can you just give some reasons why we are getting rid of EA and gbg and can you say why we're repealing those ones and especially I guess EA like it or both of them it seems like there's reasons why we would need those types of things and what's the reason behind repealing them than for EA we felt like it wasn't really doing much like other than stating an obvious role um and I don't mean that like these these came from the casby audit where they were like you guys these aren't statutorily required why do you have them and I think when we looked at them we were kind of saying yeah I don't I don't really know why we have these um there are either organizational systems that would say that this is obvious or um you know in terms of the liability of school personnel and protection like there's other tools and resources that ensure these kinds of protections and so they felt duplicative and unnecessary I would say generally thank you director uh yeah on the dress code I definitely don't want to throw a flamer here but think it would be a little bit I think this board and the policy committee should contemplate the role of flags and political commentary on clothes worn by staff and there's nothing in here about it I just think it's a bit of a Miss if in today's environment we aren't discussing what the what the district's policy is on if a teacher can wear a flag or of any kind just to be clear of any kind or iCal attire so I'll just throw that out there um I guess more than throw it out there I think we should talk about it it's before passing this because I think if we don't it's going to come up and so if we're not including it we should be intentional in not including it on kdb I totally agree with Kenny on the financials and I would go on the record also as as is saying that I think those shouldn't I don't think anyone should have to come for for documents that are listed in in a policy called public right to know I don't think anyone should have to walk to the office to get them I also had another question on that policy around how and I don't want to get into the weeds of operations but I have heard in the past that our district makes it difficult for people to pay the costs of a core request I think like do we require people to write checks I don't think we should require people to write checks I think they should be able to use a credit card or vinmo or something easy I'm not saying I think we should like you know put zero I don't I don't want staff to have to spend a huge amount of time on these but if we're if these are open records let's let's make them let's like make them accessible to people and so that's not in the document I don't know that it needs to be but I would just push us to not require people to write checks or walk to the office to get what they're legally um allowed to get director Ramirez okay [Music] so a couple things I wanted to mention first um the kdb public rights to know so we did talk about the online you know like um superintendent Cole mentioned and so I would ask that we do include that because I think at this point it's three of us that were in favor of that and I think um really that falls on the team now to be able to make sure that that happens um and so I I think it's important for us to just set an expectation now that um if it's going to go if it's going to be a policy like the hope is that it will it will be posted online no I want to be clear about what will be posted online because the reason we struck it is because it referred to that entire first sentence which included all Financial records which is a really broad thing for us to include all Financial records online I agree I think if we're talking about board minutes and policies I'm in support of that but I think there is an like additional reworking of the policy that sentence and structure that has to be done so that it's clear what will be posted online and what won't and I the one that said remove posting it online because we don't post all of our financial records online right now and that seems like a really onerous task and an unnecessary task but I'm fully in support of minutes and policies being online so I think it would be good to move that back to policy committee and also to uh director after point I do think that's a conversation worth having about um Clos legs so I would also ask that we meet that that back to policy committee for a conversation um and then um oh I was just gonna mention like as someone who's worn Tas with the governor tour I um I like understand that sometimes are like for staff in different schools and different communities for different events like professionalism and how we dress can look very differently and so I do think that the way that we kept it with unacceptable items made more sense um but I also you know would welcome a conversation of do we want to clarify um I don't think we can stay office setting because we have a lot of staff that never addesses an office setting so that was it thank you director Dees um I just really appreciate director after flagging that part of the policy no pun intended um and that's timely and support going back to policy committee um and also I I support uh director kenberg what's your last name again um director kolenberg statement about financial records uh and the duty to get them online being honorous and understanding that critical ones are online the ones that are required by law and and I think that there's I understand there's a an issue there but to get to the level of financial documents that you would need to know existed to walk up and ask for them I I would be okay leaving it as is um I just wanted to touch on GBE for a second um this is the network computing which I love the title of that that's so retro uh network computing I think though the part that I just would it did get updated staff use of internet and electronic communication sorry the markup one right now no vintage names any yeah I love the Vintage name though um is a document name sorry I would like to know what um where this shows up in in staff training because it has a really important part where we need to make sure staff understands that every email to their colleagues on their District computer is subject to Kora and I I know that that's known by a lot of people who have been in education who have been in policy for a while it seems like a duh moment but it was definitely not when I started teaching it would never have occurred to me that some snarky comment I made in email response to somebody about something could potentially be public in printed in the newspaper and I just think again going into a new era of our of our politics and of scrutiny on our education systems finding a way to bring that back into an intentional training or Outreach um push might be worth considering if there's room for it let me follow up with you on that I would like to answer that I think Chief plat is the person that needs to and I I actually think that there's this like employees sign off on a document that says they understand that but I will double check I'm sure they do I I 100% believe that that sign off happens I still think it would be worth a little bit of air time to remind them what that really means I'm not saying it isn't being done well and legally it just a heads up can we remind them that's all um my only comment would be in response to director director after point about Flags I think that I think the speech that someone would be producing by wearing a flag would fall under one of these other categories I I agree that it should fall like it would be hate speech it would disrupt the learning process it would you know there are things that I think that I think capture it but I agree this should go back to policy committee for that discussion what I would want to avoid is this for being engaged in some sort of political positioning in our policies and so I think we have to be really careful about how we craft any restrictions on political speech um and I would just encourage us to be incredibly thoughtful about that before committing to anything in policy so we'll have five minutes of open discussion if anyone has anything else on these policies I'll just add that I think it'll be important to have that memo that you guys sent out about prior to the election um I think that's important to have I think we might have a policy on our speech I can't I feel like we did we might have touched this in the policy a couple of years back so maybe let's come through our policies to see if there's anything else we need to bring um to that policy committee um the spe because I feel like there was a conversation about this with classrooms and I don't know I just I think it would be important for us to make sure that we it's aligned to whatever we have right now that exists this isn't the first time that we've had to have this conversation but thank you to direct director for bringing that back up it seems like with the bulleted list that we have if we just said political AC like clothing that remotes political does that give us that doesn't seem like that's the board taking any stance this is staff and I would be concerned in want legal advice and if that's infringing on someone's Free Speech rights so I would okay I would caution us to be careful um yeah and I think the balance is being careful which I totally agree with and we don't want to be seen as political posturing or anything and also so balancing that with the very real fact that something could come across our desks that's that we then have to react to and we might not have a policy about yeah and and I do think we I'm remembering right now and I'm sorry that I don't remember the policy but I do remember that couple years back possibly before cther came on we had a conversation about students wearing um I don't I don't I guess it's political stuff I'm trying to think the right term for it um on at school and so I think if we have something in policy that says for students what is acceptable to be able to where we should make sure that our staff buts to that yeah I just still feel strongly that if it's disrupting learning that's when it crosses the line or if it is hateful that's when it's crossing the line and that's already included in policy like if someone is just wearing a flag on their shirt and I think we all know what flag we're talking about like maybe I don't know no I like various Flags like if it is associated with being hateful or with some movement then that crosses the line and yeah I think there's I think it's really hard right now to know I think a flag I think any flag and just to clarify I'm talking about staff I'm not talking about students at all who I think have a different have different rights in the school building and staff with um you know one it as employees did you find the staff policy around political participation gbi 1999 so but it does have I mean the language States if you look under board docs at gbia the language State School Employees may assume full political and citizenship responsibilities but must refrain from exploiting the institutional privilege of their Prof professional position to promote political candidates or partisan activities and it gives a couple things they can't do and I think to your um question director after the first one is they shall not attempt to influence the outcome of Elections through their classroom activities or in connection with school activities or School organizations I mean I would propose that if this feels like a conversation the board would like to have this is a 25y old policy let's bring it back let's bring it to the top of the list let's run it through policy committee let's run it through legal I mean I think this is probably what you're getting at and maybe we try to sync um some sort of you know if we feel and we do a little bit of research on what um f staff wearing or hanging or you know and try to figure out where's that where's that line between free speech and between a staff member who's trying to promote a political position or a candidate um yeah I think I think we live in a different world where 25 years ago an American flag would not be seen as quote unquote political and now someone could wear an American flag and someone could say that's that's political and so the Nuance there is really tricky and I I I don't know that we need I don't mean to open oana worms I think it probably could be coming up in schools and we don't even know it and it's just conversation you know polite and and Nuance conversations between teachers and students but if someone show if a teacher's wearing one of those like yellow don't tread on me Flags then I think it's that that could raise issues and if someone's wearing a flag on the other political spectrum that could equally raise issues anything think point is just like if it does raise an issue then it's interfering with the educational environment and that's encompassed in this policy it's like if if it causes any issue then it falls into that in my mind it falls into that category of interfering yeah if the board has a policy then this the principle would know what to do based on a policy right not necessarily that sometimes it's a regulation like how to how to implement a policy is Optimum regulation is there a policy that replaces it we have to do some research yeah okay take it back Toc yeah the takeaway is this goes back to policy committee add this to the list yep thank you and I would like to just finish with from the original comment I made it is about board policy in minutes that I was hoping would be available versus full Financial yeah and and I'll just say that I agree with the full not full Financial but I did think that the yearly budget should be which I think is supposed to be by mandated by lawal transparency think what we could do in Pol what I'm hearing is that we're going to pull back to policy committee kdb we're going to refine the language um to make sure that board policy minutes are available online and that all the statutorily required Financial transparency documents are online as they should be um so we'll refine the language there we're going to pull back gbb sta dress code in policy committee there's a couple things we wanted to chew on a little bit more um and then we'll do some digging into what happened to gbia and bring that back to tackle with policy committee Y sound good and I just sent you an email with all three of those so don't worry about it okay okay oh which one is it maybe that's the one oh I've seen that one that's not the one okay different I'm gonna move us forward the next business is a CFO update from CH shy we'll welcome her up and we'll begin with director after for this round oh if you want me to jump to director do that director so you ready yeah so we went through a lot of the string finance committee I don't know that I have uh we had our meeting on Monday I think um the only thing that I feel like is important to bring up um is obviously that it feels like we have a moving Target of wanting to get our budget stuff on track and um you I think one of the things for me as a board at our meeting on Monday was just the realization that um there were more things than we hoped or omitted from our initial budget that we approved as a board and we are working amongst many other things that R CFO is working on to update and so I don't know that I have any questions because I feel like we were very thorough in our conversation um and I appreciate you know the I feel like this has been a continued conversation at least for us that Integrity has been really important transparency has been really important saying that we need to fix things and we need to align and we need to make sure things don't happen again has been really important and I appreciate the time because I'm sure it's been maybe not what you expected when you first the team but I also think it's it's really important for us to be able to trust our CFO and to know that we are getting on the right track moving forward and so um I really appreciate that we're doing the memos that we're having um more time with you as all of this is very pressing and I appreciate that we're being diligent I think it's really important and that we're we're doing systems change within the department just to make sure that it's clear what expectations are which is something that superintendent Cole mentioned of you know being very clear about what our expect is from the department and I appreciate that as a board member thank you can I just make one note on that yeah we just want to I mean I think that the goal or the the push um from I think Anna M perspective is just that we start to make sure that we are maintaining a culture of transparency and accountability that goes from top to bottom and so when that happens then it's not just the CFO looking at the numbers it's not just the finance office it's really all the all the administrative staff all the leaders and that just becomes part of their work and it actually empowers them with an understanding that helps them in their careers helps them you know throughout um the organization and and actually achieving their goals so that's the whole thank you directores sure uh first of all how are you doing I'm doing fine thank you for checking in hanging in there yes okay um thank you I I gotta be honest I think I'm not on finance committee so part of this feeling obviously comes from from just being that step away from this so what I'm asking is not it's more I guess a reflection of me than the process right now but I look at your updates and I don't know what's a red flag right now and I don't know where we are in the process of resolution as far as I mean I just I need to know and and with that idea of transparency top to bottom should we be comfortable or should should the board be looking at this with a higher level of intensity than we have previously and your reports obviously are a big part of that and and a positive step forward but um can you just tell me how worried I should be that's a really great great question um you know and I'm going to try to put my if I was a board member hat on I've been a board member for other organizations as well so I understand and I've been in your shoes before I would say that the situation that the district's in right now is is not a great position financially um given the the losses on the self-insurance given the fact that we're looking at utilizing some of our fund balance potentially for that and other things um and also looking at um lower revenues for the next year that's a red flag I would point that as a red flag something to watch for and then also um for unbudgeted items um for 2425 there's two types of items that I'm going to just note um for you guys to watch for there's the items that are one-time costs those are things that are impactful just for one year and then there's the items that are occurring in nature meaning that we're going to need to pay them in 2425 then we're going to need to pay them in 2526 until we reduce them into the future so an example that would be salaries um you know just for teacher salaries or administrative salaries those are things that recur from year to year so when I'm telling you that there are um higher expenses expected um that's a red flag um that of something to watch for um I think those are those are two things definitely um and watching that fund balance I mean I'm just going to keep it at those three Basics but if I was going to just say three things to look for as a board member that's what I would say for for certain but the others are important too uh and I'm looking at your your memo here and it's in the 2425 budget review and projection second paragraph where you say items seem to be either unbudgeted or not budgeted at all yeah yeah do what are the onetime ones can you share that the which the onetime ones that were unbudgeted well let's see if it's too specific that's fine you can just give me some we're still you know kind of in the middle of of finishing this uh baking the pie if you will um so we're just kind of going and and this is part of um transparency and accountability that's hard is that we're still in the middle of of baking the pie and we're we're trying to provide the information as we know it um let's see a onetime cost example um would be okay we had a par audit this year um that was not something that was not anticipated and we're anticipating that we're going to have onetime costs associate associated with that around $30,000 that weren't anticipated okay so that's an example of a one-time cost okay I don't have all of them but that's one example how did we end up here with so many unbudgeted items that's a difficult question to answer um given that I haven't been here before Oh no that's fine um so all I could do is is it's it's just conjecture you know as far as how we got here but but I guess that that all I could say moving forward is that we just need to make sure um that people that are this is exactly what we were just talking about um was people that are leaders um throughout the whole District need to understand their budgets and what's put in the system and then own that so that those numbers that they're they're understanding those thoroughly enough to be able to say something isn't budgeted before it gets to this point right so there needs to be that better understanding of of alignment between um leadership and administration and the finance office I think that that that's the importance in the top down approach um I don't know if that helps but I think that that is something that gives you a bit more checks and balances in the system is that process already in place is it going well is it starting it's starting okay and I think um I I really love um so Katherine Proctor she um went and um talked with all of the the administrative leaders um over the last couple of weeks and started to explain reporting to them and and how to pull those reports and I think that those things really help those folks and then at the same time I'm meeting as as I can one-on-one with different people that are starting to ask questions on their budget and then providing them that ability for them to pull their information from the system you know and then you know me and Ben um coo we are trying to work and and make Shing we're de developing systems for custodial services for um all the capital projects and all those kind of things so we are tackling each individual you know admin unit and making sure that everybody has the resources and tools to do what they need to do for that so it's definitely when I talk about change management that's the work in progress the really hard work that takes the time is to make sure that people understand and have that training to be able to do that work and that that they understand that expectation moving forward that that's that's just how we're going to we're going to work moving forward but I think everybody you know the really great part of this um is that everybody has been so um welcoming like all the leaders within the organization have been welcoming this because I think they're hungry for it generally and that they want more empowerment and more understanding of their financial reports overall and there are pockets of people that already got it down completely they're done everything's great and there's a lot of you know like because of turnover or whatever other reasons on maybe differences in the culture of how we used to maintain our records in the past that we still have to work on so it's a Continuum but i' I'd say that it it'll probably take the better part of a year to really get people this deep for people and can I just add that I think that to your question fres of how did we get here um some of the pieces that I think um are really important that we see are the accountability timelines um things like quarterly financials that this board didn't get to see last year we saw one um and that needs to be happening that should be a flag for us that something's not right the the continual push back of deadlines for things um I think part of the reason we got here was the shortened timeline of budget review that you know this board was up against June 26 and I know that you all had questions and I know that there were things that were unanswered and um we all felt incredible pressure to move a budget through because there are very real Financial penalties if we don't get that thing approved by June 30th but we didn't have the time in advance of that to do the Deep work that was needed um and I think that that that the budget calendars that um the commitments the updates that you like okay you know you're seeing a leadership team tonight that is talking about quarterly financials but we miss the first quarter we're talking about a quarterly strategic up update we miss the first quarter but at least we're giving you a plan and we're going to get there like we're going to get them on time it's just going to take time um Chief Shin's already been able to back up the audit to get it to a more appropriate timeline so we can get done with 2324 and move into this year and move into 25 26 so I I think that a a big issue was our accountability timelines that were not in place um that that when they happen they just kind you know and when it's really a working system you almost don't notice it like there's a quarterly financials great and the finance committee got to do a deep dive and they're very comfortable those things weren't in place we were pushing hard to change them um and it caused that um it caused us to have a turnover which I think is we're now in have an opportunity to to move in a better Direction but I would say that a big piece of the why is those accountability timelines thank you I think just the one thing is in these reports knowing where we are with a little clearer look I hope to hear the bad named and the good named um it's just like a relationship if if we're hiding it and then it comes out later it's not going to serve anyone so um please don't shy away from that and I I don't as a board member hold any concern about certain troubles being public too when they're addressed initially and and in this context um so I just want to offer support in in facing what and naming what we have in front of us from here on out thank you thank you director titler I had two questions Chief Shakin on the bulleted 2425 budget review and projections also that second paragraph the first question I have is it says currently we believe these items to be over $1 million in total impact including the supplemental budget already provided so that in so the this um over $1 million that you're naming includes the like gshs correct and when you say over $1 million like that's like is it $1.8 million is it $1.1 million do we have like a number that what over a million dollars is yes I mean we don't have a a final number yet um and that's why we said over a million but what we're trying to work off of is roughly 1.5 million um and we're trying to still find some of that funding or find places for that or ways to reduce it so that's why we hadn't put that in the report that way thank you um and then also further down in that paragraph and this is what I had asked you about earlier that it says the initial estimate of budget impact total is around $900,000 for the 77 students that we didn't correctly imagine that we would have as far as our student count and I was asking about that fiveyear average and you said use the 5year average instead of the number that brings that down to maybe 62 instead of the 77 MH for at least this round 6 yeah about 63 because I looked it up after we talked yeah 63 does that 63 still add up to $900,000 or is that less because I don't understand how 63 would make $900,000 no that I appreciate that um there's there's two ways to look at this um is the first is you know on that lens of because we're looking at Cuts in our um you know the averaging for 2526 is what is this General impact going to be I mean because one time it looks like we'll probably have additional funding for this year to the tune of an additional $100,000 or so a little bit more um but then in the future there is a larger impact there because of this averaging going away so there so it's you know so it's like you're putting it in a report that doesn't you don't want it to be too worry but but that's kind of you know the why they've also the we're going to have a lot um deeper numbers for you like in January when um the state gets through their calculations of that too because they also have at risk um that as those numbers fluctuate as a percentage of the total it can really impact that that number of PPR as well so there's there's fluctuations in the formula a little bit that is why I was a bit more big picture of it on this initial view so that $900,000 is moving forward into future years where this year it might only be $800 yes but it would be a $900,000 impact in future years yeah thank you director after yeah thank you um we like director Amir says we had have had some good robust conversations in finance committee so I don't have any questions on the memo um and just for the teams awarness there's a DC member on the committee too which is a great contributor and um I'm glad whoever plot to bring him on board did that was a good idea um I have a big picture question I remember this spring there was an audit and we had an auditor sit right there and say everything looked great I don't understand why we have auditor like what what what was why did the auditor say that doesn't seem like things are great I feel like we're swimming in red flags what was what's why are we doing all this work to do Aus when the auto doesn't flag can I just P you back on that and ask how much we pay for that audit I don't know that answer right away but and and for the team the same auditor so is he gonna come and tell us that everything is great it's like 30 to 40,000 okay I'm gonna um there there's the the financial audit um from outside Auditors um is it's always backwards looking you know when you look at um whether or not an audit is clean or not they're looking at what it used to be back in 23 24 um so I think the biggest thing to look for because the audit did have um a board letter with it that had a few things on it that was not that were potential concerns and that's really what to watch for and and um I think that that should be highlighted because that tells you where we may have problems is in relation to um any uh what do they call it um segregation of Duties that kind of thing yeah and so there that's their responsibility is make sure that and then everything that is reported is accurate so they're not telling you well it's reported late you know that's another thing because it was reported late in the year so that's kind of a red flag even though that's not I mean they're just their whole purpose is to determine whether whether or not everything is fairly uh represented um based upon their materiality thresholds and so that's what they're meaning with a clean audit so it's you know and then the the budgeting part like a lot of the problems we had with the misses in the budget were for 2024 25 the next year so they haven't really even developed that look and view of that next year's budget in in any dep I mean so yeah and and that's the importance to um superintendent Cole's point about those timelines and those quarterly financials to make sure we're still on you know track I'm I get that and I do remember the letter and I remember asking or someone asked about the segregation of Duties description in the letter and I remember it being waved off uh as normal um I think that's fair I I guess I'm troubled by the system of elected members approving these things that are so highly complex and having a paid auditor of which apparently there aren't very many in the state who can do school district aits and us having to put a lot of faith in that person and them not waving the red flags like would be brought up so I just want to share that that's how I'm feeling is is not not a distrust of anyone in this room by any means but like that system seems quite strange to me as stewards of Community Resources um and I know I think you've said before that we'll use the same auditor so I think it's not coming on us to ask like to be really ready for that ask ready for those hard questions so but I don't have any other questions and thanks for everything you're doing yeah you bet and thanks for that um that heads up I think I think that they're aware of some of the challenges that we have I've been talking to them and they're ready for the hard hard questions and I think you know um I think we should um have what you talk about our process around the audit and what it means for future and maybe even develop some sort of a process you know for improvement yeah so I think it's good points thank you yeah um I just have a question about the payroll EPA epars yeah system that's being implemented is that addressing because our payroll system has been flagged every year since I've been on the board with segregation of Duties not having a second person who's signing checks checking payroll that's been something that our Auditors have flagged is this addressing that concern I don't quite understand what the system is for other than the explanation that it will allow for electronic routing for personnel action requests yeah that's an improve mement to the um Tyler Tech system so that we're going to U make those uh Personnel action forms um electronic versus all of the the um you know papers that we received and stuff so hopefully that'll reduce the error rate but it doesn't have really much to do with the the um segregation of Duties piece which is challenging to get um correct in a small District which this is still a small District but um the one thing I would say is that I'm I'm really grateful that this um payroll team is really working on cross training which will help with that because then what will happen is that as Maria gets more proficient with this um because they're both fairly new to the payroll and that this is I I think that this is really had been an issue because of a lot of the turnover we saw in that department um and as they're you know becoming more proficient as a team that that we're hopeful that that's going to move that you know in a better ction great I don't have any other questions at this time um so have five minutes if anyone else has anything on this I I just you know I I think as a board and I would say Katherine and I sometimes joke around of how there's always work to do in in this Ro in this District um and having having been here for five years I feel like um very seldom do we give ourselves the opportunity to celebrate um good things and um I think in this moment I'm just I'm really glad we have finance committee it's been a long time coming um I'm really thank you to director after for being on the committee with me I think it's been really important for us to ask the hard questions that need to be asked so that we all feel prepared when we come into this meeting with um and in your MOS too of like what are we going to go over what do we really need to make sure is said and where are we at um and and I think it's also helped us push the team to set some expectations and also like um just some Norms around how we're going to move forward how this team is going to move forward how we're gonna make sure that there's a system in place should there be turnover with whatever department and um I really do appreciate that like we didn't we didn't think like oh um Chief chaoin is new so we don't want to we don't want to do it because I think this is why finance committee is so important so thanks to our board members who helped push for that and it just like in moments like this it feels really good to have so and then I just wanted to mention for my colleagues who would like to do education fin fin who would like to take a course um Georgetown University does provide um a certification if you guys are interested it is helpful it is not obviously the solve for really understanding even our states um education Finance but um Ed genomics has a great program and I would be happy to help you guys get connected and share that resource with our team in case they wanted to take their classes to thank excuse anything else thank you okay thank you thank you the next business's action on a board of education Proclamation honoring Native American heritage month do I have a motion to approve the proclamation it's not the revised version it's in there right now I didn't know if that was a decision at meeting oh no is that the one last year the one from last year's in there right now do I have a motion so that we can get into discussion I make a motion I move the board approve the the Board of Education Proclamation honoring Native American Heritage mon has presented I second we'll now have two minutes of discussion and then we'll hear intervening motion any intervening motions to amend um director radies do you want to start um we did a revision to update it for this year if we want to consider adding that do I need to make a motion for that or does it not matter no you don't I mean we can just you can make a motion to amend it to be the one for this year do you have I don't have that I pulled it up um yeah so I make can you share it out with the board so that we can all look it up sure that's oh not I got it I got it so while we're waiting do we want to go around and make any comments and then I'm assuming that we will make a motion to amend and replace the old version with the new version you have any comments that you want to share just no director Tyler do you have any comments you'd like to share I guess I would just highlight the paragraph that says we in whereas in educating the children in the Roaring Fork schools it is appropriate that all children not only learn about reflect upon and cherish the contributions but also the what they have what this Proclamation is um honoring and just the fact that we do sit on ancestral you territory that it is important that we are honoring thank you director after no comment director Ramirez okay so I'm sorry do have some comments but it's only because um we as a team I mean I know like we weren't able to connect before the meeting but this was supposed to be a resolution and I actually think if we just change it because that um the second to last paragraph basically says that we authoriz encourage St that is like an action um I think it would be fine if we just updated the language can you make the updates using suggesting yes and then we can make a motion to so by passing a resolution it doesn't have to be done annually it is from every November here on out we recognize this every year having to redraft and re repass okay cool is that it I'm so sorry jonath I'm coming one more time oh okay do I have an intervening motion to amend I move that we amend the proclamation honoring Native American heritage month to be in alignment with the revised Board of Education proclamation in alignment with the revised Board of Education Proclamation resolution can you please call the vote director kenberg hi director defres director tidler hi director after hi director Ramirez motion passes I will read the resolution um I'm grateful for everyone's work on this and getting this passed Board of Education resolution honoring Native American Heritage Month whereas the month of November is nationally recognized as Native American heritage month to celebrate the many unique Native American tribal Nations which originally inhabited the lands now known as the United States each with their own diverse culture history religion Traditions governance and peoples and whereas the peoples of these diverse indigenous cultures have been subjected to generations of Cruelty violence and intimidation including the forced removal of native peoples from their homes and ancestral homelands attempts to assimilate entire generations and stripping of indigenous peoples of their identities cultures and traditions actions which perpetuated trauma and turmoil which has fundamentally altered their communities and whereas the entire Roaring Fork School District Falls within the original unseated homelands of the Ute tribes and whereas in educating the children of the in the Roaring Fork schools it is appropriate that all children not only learn about reflect upon and cherish the many contributions that Native Americans have made to our society and American government law public service business agriculture Commerce education the Arts science and sports but also understand the truth of their persistence and survival now therefore be it resolved that the Roaring Fork School District district governing board acknowledges rfsd schools and properties are located on the unseated ancestral homeland of the Ute people who are the original inhabitants of the roing fork Valley and furthermore be it resolved that the RO Fork School District governing board hereby authorizes and encourages staff to plan and develop ways that we can teach our children and our community about the lives and accomplishments of local indigenous people and the many sovereign tribal Nations which flourish today and are working to strengthen the fabric of our own country and now therefore be it resolved that the Roaring Fork School Board of Directors do hereby proclaimed November to be Native American Heritage Month in the Roaring Fork schools and strongly encourage our staff and Community to observe recognize and celebrate the culture Heritage and contributions of Native Americans to our country our state our community and our schools thank you for your work on this every everyone we getting this pasted okay that is our last action item the next business order is future agenda topic discussions director titler has proposed that we update policy ihpa so director Tyler will give you two minutes to make your proposal and then we'll do five minutes of open board discussion okay um I am proposing a change to policy ihba the culturally and linguistically diverse education as we know there's a large achievement Gap here in the district between emerging bilinguals and native English speakers as evidenced by the crowd that we had tonight this is an important subject to our community um being that emerging bilinguals especially those who are starting school with little or no English have different instructional needs than native English Learners and being that outside of elll classes and Mer merging bilinguals day is instructionally instructionally similar to that of a native English-speaking student the purpose of this policy change is to make sure that emergent bilinguals receive the programming that they need to meet their specific learning needs um and priority number two of rigorous instruction for all I appreciate that there's several times that we're talking about centering on emerging bilingual students however I feel like there is a need for us to dig deeper on this subject and look at what are the specific needs for our merging bilingual students if we look at the last five years of Cass data for medium growth percentile in the elementary level at English language arts and math a five-year average has our emerging bilinguals growing at a 41 40 first percentile and math at a 43rd percentile this shows that they're not closing the achievement Gap but that it is getting bigger and they're lagging further behind us in over the last five years and so I feel it is imperative that we do something to make sure that we are allowing our Merchant bilinguals to engage in a way that they are comprehending the instruction that is being given to them and that they are attaining and having programming that is catered to their specific needs the fact that they have different needs than our native English speaker thank you so we'll have five minutes of open board discussion um in the hope is that at the end of this five minutes we have clear direction for staff on whether or not to take this up as a future agenda topic is there anyone that wants to begin the discussion would it be taken up as an agenda Topic in policy committee or in the meeting both I mean I would propose that it follows the same process that other policies follow and so it would go through policy committee go through staff revision policy committee and then come to a board agenda yeah I guess I can start um it's been a minute since I looked at this and we chatted about it this fall um I I support this and in agreement with it I think the timing is tricky with the questions on the budget for me and so I'd want to understand what the cost is here um and so maybe that could be part of what the team is able to investigate or explore are your questions related to cost about revision or about the proposed language that you've seen what's proposed in Iha so it's it'd be a little bit I feel like at this moment in time it would be hard to move forward on this without without an economic some kind economic analysis associated with that I feel like oh go ahead oh sorry go ahead I mean I definitely support as well investigating this for all the reasons of that you that you brought up and uh also Echo director after's concern about the timing and how we balance that moving forward I think director titler uh correct me if I'm wrong but your hope is that in the eventual language in this policy that once we adopt it in the same way that with the equity policies we're immediately out of compliance and had to begin working towards it you would like to see a policy that once adopted immediately directs the district to change the way that we offer comprehensible input and I would like to see us obviously if we're out of compliance get towards compliance I don't feel like when this is adopted we need to say okay day one this all needs to change I think we need to do it in a way that is at the best interest of our district but I do believe that we need to figure out ways to become compliant with the policy yes so I just want to clarify and I guess I will say like I too support that we began having this conversation I think it's been um something that all of us have been aware of that um you know uh director titler has followed up with us individually to have a conversation to um I do think that this board um has felt that we were committed even with our strategic plan to uh go towards closing the achievement Gap um I want to ask really quick and I know that we're obviously not in like a memo thing but um are we saying we're out of compliance with this currently this is no I don't think of the current ihba ihpa that we're out of compliance no okay and would our team say that we're in compliance with thisy okay yeah so you guys conduct an annual program review okay so um you know I I think that the team at least for when this comes to policy committee it would be important for policy committee to know when you guys are what does that look like because that is part of your policy and I think we as a team when we do have the conversations moving forward like those are the types of questions we're going to have for you um so I just wanted to flag that because obviously the hope is not that when we pass a policy that everything gets updated immediately but we have to know where we're at and I think this is one policy that as we've had conversations there's been many questions and um I think as much clarity as you guys can provide us on where we stand what the monetary um look will be I think all of those things are going to matter moving forward so I head up yeah I think that comes out during discussions around the policy and what ultimately gets into the policy for the purposes of tonight what I'm hearing is that there is consensus from the board that we should move this policy forward we should take a look at it as a board and that we support director Tyler bringing this forward and readdressing this policy and hearing more um in terms of yeah I would just want to address what um director after was saying about the budget and I recognize right now that we are needing to be very cognizant of budget as we're moving forward with anything but I also want to just state that when we passed ad it was stated in ad that part of it was with equity and look at what Equity means and that Equity could be a difference in how budgets are looked at to achieve this equity and so I don't want to say that we're going to all of a sudden have all of these dollars needed to do what's being asked but I do want to put forth that part of ADB was to say that equal and Equity are in flux depending upon what is needed to create this equality we need to make a motion no I I think that from here Dr Cole and I will determine when it's best to add this onto our next policy um not Mr Landon not all to call you Chief anymore I don't know what to say um with Jonathan we'll figure out when next to put this on policy committee we don't have a policy commit coming up um because we're not because we're having a special meeting next week which will be all policy focused we eliminated new policies for our December 11th meeting because I promised you all that if you did hours of policy with me next week that I would give you a month off in December policy so I think our next policy committee meeting is not until January so figure that out and get that on the next meeting and then Dr Cole and I can figure out when staff can provide input and begin moving it forward to get on to an agenda great thank you all right the next business in order is board updates and appreciations is there someone that wants to begin because I'm all out of Mye um I oh wait this is also what we've done right yeah upates I thought it was ready do we have any director tler do you want to start I'll start um I would just like to give a thank you to Carbondale middle school and Crystal River Elementary School for recently hosting board visits it was great to see what was happening at those schools and lots of great student work and especially want to give a shout out to the culture that both of those schools have created and are continuing to push forward as an important part of those schools um I would also like to thank teachers for at the elementary middle school who have recently done report cards it's a big push to get report cards out and all the time that goes into that and then another thank you I would like to say thank you to Chief Shakin and her staff for all the extra work that has been put on their plates from our insurance Fiasco and so thank you for that extra work and the detail that you're looking at and with your fine tooth comb of going through everything I think that's an important part as far as um committees I would we along with Dr Cole we got to go down to a Bose's Retreat that was a half day and talked about a lot of different things Bose related including hiring a new director executive director and so there's going to be some time coming up soon where we're doing of interviewing and getting questions prepared for hiring the new executive director and then part of the things that we talked about in general with Bose's are different programming that we had including Yampa and what those programming and especially contracts look like through bosies and trying to get a better grip on how contracts work and the timing of contracts and the expect ations of deliverables from them with that and then also a lot of information on the different programming um that is being offered through bosies and how the district can take advantage of especially the um CTE and being able to bring that to all of our schools in a equal Manner and so and then how we can continue to use epic to serve the needs of our district thank you um I so as far as updates we had the finance committee meeting this week which we talked about so I won't go into that further um we also had a spicy calendar committee meeting um thanks to the team across across the way here for facilitating and showing up and getting us to resolution um it's been a really good experience for me to see how that works and we will be bringing calendars for Ford consideration um not next week but I think in December um and I wanted to share some gratitude to bridges for hosting a school visit a couple of weeks ago um it was like oh it's the day after Halloween um and the time that they spent with us there and um uh yeah I just wanted to Echo the thanks to the finance team here in the building as well as HR for rolling up your sleeves and doing so much extra work these days really appreciate it sorry I'm ready now um so thank you to our team at gscs for our fall visit um it is really I think important for us as board members to have these visits and they've changed so much since we've first thought of the idea and um I think we're ref finding it to a good place so I appreciate the um time from our um building admin that they give to us to give us these tours and also to prep because I'm sure that it could be a little nerve-wracking to prep to have us in the building and to be visiting with kids but um I do as a board member and um you know especially since we've divided the schools I feel like it's super important so I appreciate that um we had finance committee we had uh policy committee again just want to Echo our my thanks as a board member as the old lady on the board um that I appreciate um that we've made that happen and I hope that that is um an expectation that we as a board and future boards have of not just the team but of ourselves of maintaining that because it does help and we've seen that um in this process the last year two years that we've had policy committee I want to say um just one comment the rowing Fork strategic plan um document that you guys shared with us when we first did that I remembered that I had written that it's now been archived and so I'm going to do a board tracker request just to ask for the updated one I'm not sure why we only have access to the archived one but I couldn't find your current the one that has like pink and blue boxes okay so it would be good for us to see that one um and then my thank you um as for director titler um you know I think for me obviously having Community here and seeing familiar faces that I know but also um you know it's so important to me sometimes to take a step back and to appreciate the moment and to also feel that I don't have to carry um the ask of like interpretation for my community and I really appreciate um our push as a board on many levels of being committed not just to equity and inclusion and um students but like to really be thoughtful of how it feels to be a family member a staff member and a student in the school district so I really appreciate I was actually gonna say that I um thought to wait until this moment to request that because sometimes you know you do feel a little weird that you come to a place and it's not prepared for you and so I appreciate that one that I didn't have to be the one but two that um I feel like our team team our board has been really intentional and diligent to push the team and to Make spaces that do feel safe and welcoming and I as a board member appreciate that and I I want to express that I value like it makes me as a board member feel grateful thank you I appreciate the uh the hosting of T Rivers Community School um on Wednesday I understand that various scheduling challenges and um some you know after large National conversations the day before uh we still had leadership that was interested in having good conversations and I got to tour the school which definitely gave me a a bright point in my day I love being inside those buildings and seeing the kids engaged and and the teachers working to just be fully present for the students in front of them so that's my appreciation and I don't really have any other updates um my update is we had our first health insurance advisory committee meeting today which convened representatives from classified certified and administrative IBB uh and I was there and members of the executive team were there to start to work through some of the more nuanced and detailed questions around health insurance and how we cover these overages um it was it felt successful it felt useful and fruitful and I'm hopeful that we can continue to move the discussion forward with that group and uh refine through that group and through other conversations how we continue to communicate more broadly and transparently with the whole District around this issue um for my appreciations I wanted to give an appreciation to Megan Hartman at wasal high and everyone that she convened for us for our tour of the high school two weeks ago um it it was a very different tour than we've had historically she had Parents students staff all there and so we got to hear from the horse's mouth say go like about the school which was really great and they dring some really really awesome things there um and then along with that wanted to shout out and give a thanks to the athletics department there and specifically the boosters there the M High football team is now second round state playoffs and they hosted first round last weekend and the boosters did such a good job putting everything together and making it a really fun and welcoming Community event there was pretty big turnout and team is doing great and it's just one of those events that you're at where you're like this is such a great sense of community and just a fun great thing in our small town um but I know it just it didn't just come together right there were parents with buckets full of purple and yellow gear for everybody to to put on and tons of stuff at concessions and all the different pieces bouncy houses for the kids all sorts of stuff so a thanks to everybody that made that possible all right we have one more agenda item next business in order is an executive session pursuant to section 24-6 4024a CRS discussion of options for the potential sale of School District Real Property interests including prioritizing properties for the purpose of attain of obtaining valuations do I have a motion to move into executive session I move that the Board of Education move into executive session pursuant to section 24-6 d424 A CRS discussion of options for the potential cell School District Real Property interest including prioritizing properties for the purpose of obtaining obtaining valuation there a second I second all in favor say I I I motion passes the board will now move into executive session inviting Chief Bon Chief shaquain and Dr Cole the time is 8:44 p.m. comp e are we live okay so who moved us who made the or I did can you please withdraw your motion okay I withdraw my motion okay can you please remake a motion to move or I can do it I move that the Board of Education move into executive session pursuant to section 24-6 4024a CRS discussion of options for the potential sale of School District Real Property interests including prioriti ing properties for the purpose of obtaining valuations inviting chief bomf chief Shakin and Dr Cole is there a second a second all in favor say I I I the board will now move into executive session inviting Chief bom box Chief shakoy and Dr Cole time is 8:45 P.M e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e e the time is 9:38 p.m. and the board has returned from executive session if there is no further business and no objection this meeting will be 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