excellent thank you very much uh item number two is the approval of the agenda uh if you look at board book I believe we have an accurate agenda at this time perfect I would appreciate a motion to approve tonight's agenda I'll make a motion to approve tonight's
agenda thank you Miss Neil and and a second second thank you Miss Edwards there's been a first and second any further discussion see no discussion all those in favor signify by I I I oppose and the
agenda does carry uh looking to see if there is any public comment for tonight there is no public comment so that is now close moving on to number four to the consent agenda the consent agenda had been presented for your review uh I would appreciate a motion for tonight's
consent agenda I'll make a motion to approve the consent agenda thank you Miss Presa there's been a first can I get a second please I'll second that thank you m Johnson there's been a first and second any discussion seen no discussion all those in favor of
tonight's consent agenda signify by I I I post tonight's consent agenda does carry unanimously moving on to item number five number five is a summary of tonight's closed work session and I'll
be reading a short statement on Wednesday June 19 2024 sorry on Wednesday June not Wednesday on Monday June 17 2024 the super attended evaluation process was completed in
accordance with board policy 304 the district contract language in Minnesota statute 123b 143 board members participated including Amy Edwards Eric Gordy Jamie hilstrom Jessica Johnson Jenny Neil and Bre Presa the board completed a
goals-based evaluation process reflecting on superintendent Ryle Hoover's time served in the district in the capacity of superintendent for the 2324 school year Dr Ryle Hoover received a performance rate of effective from the board areas of focus were taken from the
board approved District operational plan strategic Direction and included performance indicators with timelines for supported evidence supplied by the superintendent the board looks forward to continued work and collaboration with Dr rle Hoover y moving on to number six
the superintendent report Dr Ridah Hoover I will yield to you thank you chair Gord um as my first year as superintendent of rockberry School wraps up the end of this month uh I've just now started to reflect on the past 12 months and doing so um I'm immensely proud of the collective accomplishments
of our students and staff while also incredibly optimistic about the future of our district I want to reiterate my thanks to this board for trusting uh with me to lead and also for partnering with me as we've tried some new things all in the name of continuous Improvement and doing what's best for
students and the community we serve with all of this said uh it will be nice to catch our breath for just a moment while also planning for next school year and well into the future uh this evening we'll have Rockford IB World School principal Mr manard here to share a little about the most recent high school
highlights uh and we're also proud to have a collection of incredible student um athletes and activity participants here this evening um to celebrate those accomplishments for the spring season but before we get to those things um I would like to share a little bit about what's happening at both our elementary
and our Middle School um so on May the 21st um despite a Tous weather forecast bream's arts and academics night was extremely well attended and there were many amazing performances as well as displays linking the Arts back to the academic disciplines many re students
had the opportunity to participate in end ofe field trips they included the uh Minnesota Zoo for our second graders Riverside Park and library for our third graders the capital and Flint Hills for our fourth graders Rebecca park again for the second graders first graders top
one there special stations and that activities they ended there because they were rained out of their Walking park trip but our kindergarteners were able to go to KO zoo on May 23rd uh Rockford Elementary Arts Magnet School perform and recorded the first all school song
entitled I am but a small voice with the students with all students in grades K through four Captivate media worked with the ream students for about 45 minutes in the high school gym and the feedback that came to principal nus and from cap media that students have never worked
this good with this large of a group and it was a 60 Voice Choir in a singing performance um with actually 580 Reams students uh Cate media raved over and over about how well prepared and well behaved the students were and the song
was released on the last day of school uh staff watched it together uh before school classes watched in their home room throughout the day parents received a copy through Infinite Campus and by mid morning it was available on YouTube feedback has been incredibly positive
and the students were so proud to be on there I want to share that that was funded by the the Ed foundation and that was a really cool thing and that um our Ed Foundation is a wonderful supporter of our schools and we're very grateful summer school is underway uh that began
on June the 10th esy uh summer school began on the 11th and if you are aware um in the community we just had the roof project get started at the Elementary School which was badly needed um as we say it's been raining inside of our school it's actually what's been
happening lots of buckets lots of um garbage cans and that is getting fixed and we're happy to report that um at the Middle School uh Rockford Middle School um is excited to welcome both hoe and D Wayne to their new and respective roles in our system U both in the areas of uh
custodial and maintenance it's important that um they were bring up to speed and they were also connecting them with Eric Matson and to do from the wri County Soil and Water Society uh to understand the variety of conservation projects on site and how we can best support them through our work um and Eric and Dan are
both longtime partners of the work at the Middle School uh wrapping up the school year uh the middle school is grateful for the efforts of their Learners and Educators blessed to work with these amazing people and uh principal wara says he wishes to honor the work and growth of the students as
we've concluded the year arst already started planning for the Deep Portage trip um and look forward to their time on that multi-day trip and they are once again grateful for their relations with the Ed foundation and Community Partners to help provide scholarships for families in need and planning is well
underway for next school year at the middle school um as it is in other schools and we're proud to report that things are going on well and on schedule in other news Rockford like every other school in the state has been busy unpacking the latest legislative policy items that will soon become law to begin
as mentioned in May Rockford did receive a small amount of funding to offset our work in the areas of literacy while we're appreciative of this modest Sumit will only scratch the surface of what we need to actually Implement uh the pedagogy and curriculum changes this said we are full steam ahead with our
work in this area and we have several staff members including myself set to engage in additional training actually started today um over the summer months um with um science of reading I'll plan to share more about the legislative happenings in the coming months but overall we feel really good about our
ability to navigate the changes in both finance and policy that'll be coming our way worth noting this came out just I believe on Friday uh the May budget uh forecast showed um 304 million or 16.7% more than projected and the net receipts
for the fiscal year are now at 561 million more than the forecast so that may or may not prove uh helpful to our schools in the next funding cycle but that's what's happening right now um within the district it's been busy as well with the reorganization of the buildings and grounds Department work in
the areas of public relations and branding as well as exciting happenings in our learning and Innovation Department we've also shared a detailed Community survey with residents officially kicked off summer school and worked um uh with much work to come forward with the planned offset cost and
the years of technology in addition our consultant CFO Bridget Peterson has been working tirelessly on our school year 25 fiscal budget which you'll hear tonight um we've also been working hard in the area of human re resources securing licensed teaching staff for next school year and finding an agreement with our
amazing principles on a fair yet fiscally responsible contract settlement we've also engaged in productive contract talks with our multi-unit support staff group and hope to have an agreement in the near future touch base on that a little bit later on this evening uh personally I've also attended
meetings for amsd maso Northwest Suburban uh saf and MSA and also engaged in productive meetings related to insurance policy Finance operations and and Communications and speaking of communications um there'll be much more
to see in the area come fall but for those in the audience who are listening online by the way it's nice to have such a big audience today I know you weren't here for this report but thanks for coming um um we have a new branding campaign that'll be highlighting the many advantages of our district and boy are there a lot the campaign will be
centered on the tagline Advantage Rockford so you'll start seeing that if you haven't already in many different places saving Our Best For Last it's important to share how impressed I was with the commencement that took place at the RCC on May 31st it was wonderful to shake hands and congratulate each of our
Rockford graduates it's also a pleasure to hear and experience the emotional inspiring speeches by students and staff on top of this I want to share my deepest admirations for the efforts of those who uh put on and plann the event this includes the work of our High School teaching faculty and support
staff and the amazing work of our buildings and grounds team thanks to everyone for making graduation a special event and I feel blessed to have been in attend with that that concludes my superintendent report excellent thank you very much any questions for Dr
R very good then we will move on to student and achievement student achievement and growth and the spring activity celebration and I know it's Mr Pratt's typical thing but I know Mr Menard is very excited to stand in his place so Su
in for Mr Pratt we do have a host of students here you guys if you want to make make yourself visible and we're going to whip through if you just want to say your name nice and Loud the activity you're associated with and maybe just my I play baseball um so this
season was probably one of the most successful on school history uh currently we're 25 and five we won the conference and the section and we're in the state championship on [Applause]
Friday yeah myON I'm also on the baseball team pretty much sus it all up yeah state championship on Friday Target Field so be there awesome I'm tracking field is probably
one of the best seasons ever for the boys team we won every single meet leading up to the state championship we lost two team state which is a team State we took second and then in the state championship we took third going
against teams like Fridley and M West and East with up to like 1250 kids uh in their High School where we only have about 450 so it's one of our most successful Seasons SC 47 points third I'm ty with track as well and I
think kind of what s said we just had a great season this year and I think a lot of that was just due to like the great athletes we had like Brian and sa here like getting state championships for the track team and also just like coaches in general like we had so many great coaches like as usual but every event we
had a coach so that's like a big like benefit over our team and like other teams because other teams don't have that kind of coaching staff to really make kids excel in their events yeah my name is Ron I'm one of the captains
of the Trap Team um yeah I do trap shooting I feel like this was the best year to end my year my last time being trapped I bet a lot of seniors agre um
we had 39 kids participated this year boys and girls um we were conference Championship Champions this spring my name is Jake Char 2 I'm also captain for the Trap Team individually the season went good too I finished
second in the conference this year for trap shooting which also qualified me as a top one shooter and that allows me to shoot on Friday for the Em High School state championship I'm Trent Nelson I'm also C captain for the Trap Team uh this year
we also had uh we played 27th out of 400 teams in the state at Alexandria so we are headed to state for that and we have 12 kids going to Nationals in July I'm Marcus dman I'm AA I'm the vice
president next year uh last year we had a pretty good year we had a major increase in um people in deca in our chapter and then a large increase in state and National participants I'm benon Blanchet I play golf and our team wasn't very strong
this year but we had lots of fun playing with each other and I guess I made to second day of sections but wasn't that great but my name isard I'm captain gold team with um like you said we didn't have a great
year as a team but we had um few good individuals do fairly well um sections and then we had a lot of fun just like B rides and going out to eat afterwards my name is keny I was captain
of the softball team along with Ellen and we had a pretty successful regular season Conference champions We had early exit it was pretty comt my name is Casey I'm also I also play softball and yeah we don't we had a
really good like regular season but just kind of didn't really do well the [Applause] sections I'm Chloe Hunter we're kind of circling back to Deca but I'm here for Deca um I'm the BP of marketing for the next school year and we had a very
successful season I would say we had um seven competitors go to the national competition this year we had two of our members actually qualify so we had one person play second in um personal financial literacy and then someone
placed fourth in quick serve food and restaurant management which was um very exciting for us as that has never happened to us as a chapter before and then we were also able to get six more allocations through a project we do called Thrive which is really with Community involvement um we got to do um
f My Starving Children as a full chapter and then we also wrote for one of the requirements for Thrive to um government officials and so yeah we had a very successful season this year for engag [Applause]
I'm AA I'm also with the FFA I'm the reporter for this next year and our year was pretty successful with um two of our applications making it to Nationals along with the agroscience um application which I was involved with um and along with that we had a very
successful year uh with lots of new members and we had over uh 50 kids attend the state con I'm part of the robotics team and this year was very successful for us we placed 23 at
the my name is Justin zi I'm also part of the robotics team and kind of adding on to our results and the the U ofm competition after duth we were ranked in the top third in the world and the top half in State I believe which so it's not competitive our state is just alone
for Robotics and then after our competition where we didn't do as great we end we ended ranked about 2,000th in the world out of almost 4,000 teams and about 130th in the state out of 200 teams so not the best view we've had but we improved a lot we learned a lot and
we're bringing all that momentum forward to the next year hoping to make it back to Texas before you go I want to just say thank thank you for being here tonight um thank you for representing Rockford area schools in the way that you did um what an incredibly successful spring I
also want to um say thank you to the adults the coaches the parents uh who are here and supporting those kids those advisers um they can't do this stuff without you guys and so what a great spring it was for rock various schools you know the one thing that struck me is we lost we got second um and wonderful
season I mean awesome season um second and third with with that uh competing at schools of that size and track and field incredible baseball go get it on Friday going be a lot of fun um and I want to again thank all of you for being here I would like to get a picture of
all of you guys on the stairs quick here all right Mr Menard your uh activities director hat is now off we will move in to the principal report well good evening everyone um very excited to deliver this spring
report to you um regarding our very successful Academic Year that came to a close recently hey Mr can you pop your microphone on Project back there staying on there yeah there
perfect thank you yep um so tonight I'm going to be using our school Improvement plan as a road map to discuss um our progress throughout the conclusion of the school so if you recall one of our goals was to expand our career pathway
program um and increase um the number of Pathways that students will have available to them in their Junior and senior years at Rockford High School um the biggest thing to note is that some of the uh equipment that was purchased for the welding um the welding shop has
arrived is operable um and it really made an immediate impact on our advanced welding course and we'll continue to do so as we move into next year um of course you're also aware that we do have a new hire in the egg department and so we're going to be tapping into some of our external Partnerships that offer um
some curricular resources and things of that nature so um we're hoping to not miss aat as we continue to integrate a welding pathway as as our career pathway um and then also keeping an eye out for um the ground workor we're going to lay in the 25 26 school
year regarding a construction pathway of some sort so utilizing the metals and woods lab then um to have more of that career focus and aligned with our IV program in the 23 24 school year we also created um a building leadership team and a student leadership team that um
coexisted mutually um and so that was really nice to be able to have students who um wanted to represent the student body um in their voice and in some of the procedures that we did including some of our Renaissance challenges um
and some of our uh Community Gatherings and uh raising school spirit and things of that nature um and as we look forward into next year this is going to be U our building operational leadership team comprised of teachers who um and that
feeds in with Dr rle Hoover's um District operational plan as well we are looking into um folding in some of those Renaissance challenges which is um backed by J's which is also the company that we use for our yearbook so I'm
going to be leaning into the yearbook team a little bit more to have a little bit more consistent presence of some of those Renaissance things because when my plate got busy the Renaissance things kind of lag and so um being able to have a group inous that can rely on pushing
efforts forward will be nice um and a little bit more predictable we're also looking at uh one of the cool things about Renaissance is they run an academic pep Fest and so we're looking at integrating that into the fall semester at some point um
and the idea behind an academic pfest isn't that you're celebrating you know the 20 kids with the highest GPA um some of it is H did you have perfect attendance this month please stand some of it is did your GPA go up by5 points even if it was at a 2.0 that's progress
right and so we're going to be celebrating every kid at an academic pfest coming soon um and then we're looking a little bit deeper at the Avid College and Career Readiness um framework as well as some grade level expectations that will help guide both our teacher and student academic and
behavioral guidelines as we go into next school year so that's going to be the big work ahead of us in August we really used an approach that was cross cutting across all the different types of committees that meet and teams that meet to focus on Common
Language student agency and quality instructional strategies and in the Avid framework that's the acronym wicker for writing inquiry collaboration organization and reading um and so we did pull out some of those strategies and that was part of
our professional development Series this year um uh we did also have a really successful intervention model um if you recall at the March meeting I said that we're we're going to integrate about a six- week plan to get kids up to passing
um and that was incredibly successful um but I would say that though that's our largest academic success that also created some barriers to traditional thinking and so um conversations are getting deeper and they're getting more real in terms of
what does teaching and learning need to look like for a student in 2024 that maybe it didn't look like 20 years ago and how do we change our practices our approach our philosophies around a student who is struggling in class and doesn't meet the grade by the end of the semester and what can we do to assist
them um so those conversations will continue to evolve as we move into the fall as well um we use that model also to help students close to passing avoid summer school and so we zeroed in on what exactly they were missing and what was
preventing them from passing and instead of saying well you're going to redo the whole class in a 3we summer school series maybe you just need to redo this test or maybe you were on a vacation and you forgot to make up this unit exam so just come on and take the test and so it really was tailoring those students
around 50 students um that did not have to come to summer school because of some of the last minute adjustments we were able to make and that also um Del Tails nicely into some of those common gr level
expectations um and that's something that uh does fit in with the ab um career in college readiness index which is right here and so you've heard me talk about student agency that's the light blue triangle here and what we did
is we kind of started building the house with the main floor and we didn't build the foundation and so if you look at the dark blue uh part of the triangle there that's building Collective educator agency and so at some of the Avid trains that I took teachers to it talked about
rigor with support so I think this year year this past year and looking back we really wanted to show students that they can handle rigor but we didn't talk about what support was given and so that's why this whole intervention model that came out in March was met with you
know a little bit of uh adversity on the part of the teachers because we didn't build into this model so basically we're starting with the base we're starting with Collective educator agency and that's what we're going to talk about in August workshops as we then continue to look up the triangle towards Student
Success in this College and Career Readiness framework uh again I mentioned wicker um we identified over 15 instructional strategies to help students boost organization collaborative and inquiry skills among students um I looked at
observing specific strategies by doing walkthrough observations and we're going to spend a deeper focus on the W andr of wicker which is writing and reading which will coincide very nicely with some of the new legislation surrounding the re act going into next year at High School we're exploring student wicker
surveys for feedback on teacher efficacy and students ability to articulate strategies and Alignment to their learning styles so in other words does the student know what strategies work best for them and can they articulate that is the goal that's the reach goal for next year we'll increase broadcast
into a communication quality in this vein we've increased social media posts that lead that led to a statistically significant increase in Social Media traffic um our graduation website was created specifically for families of seniors so they had a go-to place of where's that letter or what did it say
or can I wear high heels um it's all on that website there so it was a go-to for parents which was important to me uh we developed additional materials to articulate our statistics um and I'll show you that graduation insert that we put in the program that'll be on the next slide and we created new digital
and print files to better communicate our CP Pathways and targeted information and we will finalize those this summer so this is the infographic that was shared in the commencement program and I just want to take a minute to celebrate um what our students are able
to achieve at the high school and so 118 of our 498 students deliberately chose Rockford over their home District that's a quarter of R um that's pretty significant 83% of our teachers have an
advanced degree on average a Rockford High School teacher has 20 years of experience um our last three years Rockford high school students have blown the ACT average out of the water compared to other schools in Minnesota
we're posting a 24.1 score 93% of our students graduate on time um the goal for the state of Minnesota is roughly 90 and we consistently overachieve there we are a one toone school as you know 69% of our kids if you think about the kids
that line the room here talking about the sports they're in they're in two or more 69% of our students again we have the four career Pathways soon to be five and then again six um our students have an opportunity to earn 27 college credits through our college and the
schools uh Cooperative as well as our international baloran program students can take up to 13 courses across those disciplines in IB and on average since 2020 our students have earned over $1.15 million in scholarships
wow Advantage Rock Advantage rock yeah um just some highlights of the three IV programs again since the Inception here uh we were authorized for the DP and CP in March of 2021 and then myp a year later in
2022 our teachers in n9th and 10th grade have written 43 units and 25 of them are were reviewed during this past school year in accordance with their school Improvement plan rubrics were developed to articulate the Criterion Performance Set against rhs Criterion so in other
words um it's a good indicator for a nth and 10th grade student and their family to see on it's on the grade book what Criterion level they would have reached in an IV course so then when they begin planning for Junior and Senior year they
can look at those IB scores and say I'm doing really well in science maybe I want to take IB Biology at the higher level or man I'm really struggling in history how do I get ready for a Junior and Senior year diploma program ID level
course and so they'll have those statistics um in the grade book to help inform them there um several students um 70 students tested in over 142 exams over the three weeks in May 166 exams were completed and we are awaiting those
results at the end of this month looking forward to seeing how our students achieved um going through the mil stones and the timeline of IB implementation so if you look at next year the 2425 school year we are just looking at
strengthening the programs and um fully integrating the courses that we're in and then also um getting some of our new staff trained so they're able to deliver the curriculum as well and then gearing up towards the 2627 school year where we will run our first self-study and then
we get visited by the international VOR organization in 27 28 so little eyes to the Future there um additional programming of our Magnet School uh we did have a community tour at all three buildings in October uh where we talked about some of the
distinct advantages we have as an ID School our representative Joe McDonald came from uh Delano to be a principal for a day he went through all three of our buildings and was super impressed by our students our staff our programming um and he really didn't know much about
Rockford but he learned quickly that day social media awareness again uh we created a brochure um we put together materials for tours and families that come to visit and promotional materials for the graduation insert that was shared with you uh a short while ago and
then I received an award from Minnesota IB um about leadership in the school so well deserved and that ends my report for thank you for your leadership Mr manard uh any questions from the board to Mr Menard about his presentation I
have a question just to kind of help me understand you talked about the the intervention you did to help the students who do not have to go to s school or graduate and you mentioned some push back from teacher and some supports that the students needed and what I'm telling myself is it's like um they're you know you said they're
forgetting to take a test so they're being able to go back and so are the supports that we're talking about as teachers helping students to learn time management an executive function type of stuff on their own is that yeah and so it's it's really a
philosophical issue as um this student who perceives to not be invested as much as I am as the teacher for example and their grade reflects that and so now with two weeks left of school why is the onus on me as the teacher to put in all
this extra work and time in getting this kit past the finish line when maybe they didn't lace up their shoes for the race um in reality though it is the teacher's responsibility that the teacher of record and regardless of the students's motivation level they're
enrolled in that course and we need to do everything in our power to make sure that all of those hurdles have been eliminated and you've offered the opportunity to pass okay I just wanted to make sure the things I was saying in my head was what you you're right excellent thank you any other
questions or comments actually one more comment the numbers are all gone up for your uh class test taking and the IB stuff that's all really great to see awesome we're encouraged by that thank you thank you
Mr manard appreciate it thank you great job all right moving on then to Aid healthy and supportive environment Rockford Community Education update Miss Joseph can't believe it it's late early I know we we can push this back and not even
7:30 are you sure it's not 10:00 yet you can push it back I got to follow Mr radio voice that's true yeah up here like so soothing get hi
hello okay um Community ad report so I kind of just put it all on the slide anyway but uh so far registrations for the year June 1st to June 11th have than 3,53 which is pretty good for this
community so we've had you know over 3,000 registrations and still more coming in so this was just as of June 11th so that's great two up upcoming courses I just wanted to point it out because it was really hard because people like why don't we have robotics
why don't we have um like more technology classes and they just never filled I always had to cancel them so we have two upcoming robot classes and they both have 11 in them the minimum seven so I'm super excited so we have those they're going to go they're going to be
great um they're going to be at the RCC so I actually have left enrollment open or registration open just in case we get some more just for the summer Community Education is offering 108 programs so that includes like
gymnastics where we have like three different beginner one levels but so that's three of the 108 but um for for again a small community 108 programs to choose from is I I feel pretty good about it um so I just kind of wanted to
point that out as well um Early Childhood family education uh is had 17 enrolled for our uh infant class which means that we're growing because that's 17 we've never had 17
infants enrolled in that class and um and then uh able to continue that in the summer sometimes we don't we don't get enough registrations for the summer to continue that class but because we've had so many registrations it's going to also happen over the summer which hasn't
happened in a lot of years Tiffany's been here for 26 years and she said that this hasn't happened in about 7 to eight years for us to be able to continue over the summer and have interest so that's really awesome so this is our first year as far
as preschool goes uh lunch had preschool having our 5day off all day class and uh teacher loved it and the kids loved it and the parents loved it so we will be continuing that um having that all day five day preschool class it went very
very well so we're excited Galaxy man we we just saw Judy earlier she was like we are busy this summer um 159 enrollments so I put on here um last year was 121 so that's a huge jump and then I just
thought it was interesting because in 2019 we had 147 so it's really nice to be even more than preco numbers um you know 12 doesn't seem like a lot but when you're in child care 12 is a lot you know that's a whole another classroom so
um so that was that's great uh Cody runs a awesome program over there uh he has a lot of field trips again which he brought back you know because after Co it was kind of hard so some are some are planned here some are actually off site he I think I said this uh last time I
even report on his field trips but instead of taking the entire group it it made it so hard on the kids and on the staff because they used to take all hundred whoever signed up so let's say 120 kids signed up for a field trip they would all get on buses and all go to like a water park or something Cody's
split it up now so like you're with more um age appropriate so like the third through fifth graders will all go together on a field trip and so then that that field trip can be more geared towards the developmental you know age of that of
those kids so that they can be more interesting to them where sometimes like okay well I got to be in Galaxy on this day but we all have to go and no one can stay back so now the you know preschool and kindergarteners are here and the third and fifth graders are off doing something that's more age appropriate for them and the preschoolers and
kindergarteners stay here so he he started doing that last year and I just it's been so helpful and probably why there's so many more kids in Galaxy because you know who wants to go to on a field trip that they're really not interested in so it's just a lot better for the kids and the staff to be honest
with you because um they're not trying to keep tabs on 120 kids at a water park no thank you so um sorry uh RCC so memberships average around 1350 for the year obviously January is always our
biggest month with New Year's resolution Solutions um so we had about 1,500 in January and then the summer months um we have around 12200 right now a little bit more but that kind of always goes down which makes sense we're uh so flexible
though we just people just kind of pause their membership for the summer we don't make them cancel and pay a cancellation fee and then make another pay another fee when they come back so we just we pause it forever long they want so that's nice um so movement of summer
camp programs due to the roof repair the RCC is always busy during the day anyway in the summer because people are like oh Summer's here you must be so excited Melissa I'm like no this gets crazy during the day you know so uh it is fun because I stay super busy so but
uh now that we don't have the Reams um gym we kind of had to rearrange a couple things and do a really particular schedule so um it's even busier over there than it normally is which is great because it's everyone loves the new floor everybody so it's so great I'm so
glad we got that done it's very nice um we do have someone coming in to look at we we did find an issue with it so I make sure to call I called the h2i group because we had remember how we used to have tennis we could play tennis in
there forgot to fill the holes before they pour the floor no so now you can press down but it's all good called Sean Sean's like oh that's an issue I'll be out so he'll be coming out soon to check it out and I think they're just going to
do like that syringe thing where they fill fill the hole so they don't have to redo the entire floor so so that's good that's the only issue that we've kind of found so um it's going great and then I just kind of wanted to mention because we've been I've been thinking about this for a while just exploring different
monthly fee options because you know we have just have the same fees and all of our classes are included in that so I just kind of want to explore because a lot lot of places make you pay extra for the classes um but then like it like you
have to have a cut off of the number of people so it's just kind of nice because it's it adds flexibility but I it's kind of weird because like someone's paying $32 a month for an adult membership and they get to go to all the classes for free but then somebody else doesn't want the classes and they're still paying $32
a month and they just want to go into the workout room work out and then come back out so I just kind of wanted to put it on your radar that I'm kind of thinking about exploring different payment options same thing with our family membership you know a married couple pays a family membership of $45 a
month which is a really good deal by the way but still $45 a month but then a family of seven is also paying $45 a month so just kind of exploring how we can you know manage that better so it's more Equitable for everybody so wanted
to put that on there and last but not least rentals I just thought it was kind of important because it's such a big thing that we do here and it's great for our um School District to have people come because they we get comments on how beautiful our facilities are all the
time so we've collected around $35,000 in rental fees and June we'll have about I just sent Christa some invoices today so um we'll be getting at least 5,000 more just for June rentals so
um which is good because you know that is wear and tear on our facilities and stuff like that and staff and custodial use and product use and all that stuff but it's just kind of good to know how much our facilities are being used
outside of the K through 12 world so any questions no questions from the board okay thank you have question um first of all thank you for your leadership because community at is rocking because of you and and people
you have there uh you know we Community was was uh very generous in using funds out of your reserve for the Rock and I know that we haven't really got rolling on on um on rentals there yet but that should be a pretty um enticing thing to
rent when it comes around and I know today Christ sent the blazs back to Colorado for um for for inspection they'll be back soon um you how do you plan kind of to to get that marketing rolling as we get those back do that up online so we were actually going to start that this summer because our
gymnastics coordinator she was going to start having open gyms to start um but then she found out that how we was over there taking the blets down she's like what's going on he's like they've been recalled so that's definitely in the works we're going to start with open gyms first of all just to kind of get
the word out there like you can come and do open gyms and charge and then um eventually we'll have like designated days and hours or people can come um birthday parties for sure you know come do the rock wall um and you know there's
other facilities inside the gymnastics gym that they can use so that's that's our plan for right now Avery's going to head all of that up because she's going to just kind of be in charge of that um you know that whole area so that since it's in the gymnastics CH yeah that's great I didn't know she was doing that that's wonderful she's because then
that's why she got trained on all the safety aspects of it so y that's wonderful thank you thank you any other questions no thank you Melissa really appreciate it yep all
right I know right earliest one ever for you I know I don't know what to do with myself that's why you're staying right sure oh there's Bridget excellent so next item I was trying to pause a little bit let
technology catch up to us uh so stewardship of resources resolution so we are going to go into resolution adopting Rockford School ltfm 10-year plan and Bridget that would be for you yeah good evening everyone can you
hear me okay yep awesome um thanks for your flexibility this evening and the first item I have for you is to approve uh well ask for a resolution of approval of the FY 26 ltfm 10-year plan um I I know
many of you have the board packet in front of you so I'm not actually going to share anything as it relates to this agenda but basically uh this is a routine all uh districts in the state of Minnesota have to approve this plan by July 31st and what this plan is is
basically access to the long-term facility maintenance funding so again you heard me say FY 26 I'm sure and I hope many of you are like wait we're we're not even in 25 quite yet uh so the mde does this uh in advance because remember this fall um
and into the winter we will be talking about the FY 26 Levy and so this plan outlines for mde that all of you well I guess it starts first in foremost with Jeff and I probably most um we have to or Jeff has signed the uh assurances
that state we know what this funding can and cannot be used for so you see that in your packet um on that that second page there um and so we do know what we can and cannot do with these funds so we have stated that to mde and then the next few P pieces is a paper in there
that are all the lovely Excel documents that is where I have provided you uh the revenue that the district will receive first so that you'll see on page three and you guys I apologize it's small and this is an mde you know formality
document that all of us in school Finance uh use and so uh the biggest thing I want to highlight on page three is that the total revenue projections for the next 10 years for Rockford will hover somewhere around every year um
about 180 to 190,000 of Levy dollars uh as well as another you know 80 90,000 of aid for a total of about 250,000 net after we pay uh some
long-term facility Bond cost so again uh the expenses related to this that you see on page four those are um very fluid I have a hard time sometimes you guys projecting one year two years out let alone five years so uh or 10 so
thankfully mde allows us uh you know the fluidness in that budget and they just want to be able to see that we're thinking or planning for big um plans um or something that and right now we're we don't have um unfortunately because we
just issued those bonds and we're paying those off with these resourc ources we don't have a lot of flex um in creating new plans um or projects uh for long-term facility projects and so we'll use this more as a you know one-year
kind of plan and and uh create budgets to just maintain um and so you will see by the time um we get to FY 2034 um if not a little bit sooner on page
I believe it is uh that we will be using up this fund balance that I'm here to tell you all that that won't happen we will pivot we will make changes but again the reason mde wants me to present this to you and to show this to you is for that exact reason if we continue to
do what we're doing right now receiving you know the 250,000 spending 250,000 eventually it's going to catch up with us and we're going to run out of money and we um have used all of our fund balance up so that won't happen we're working into the future to create uh better plans for
these resources uh and get better documentation and like I said primarily I'm just going to keep saying plan plan plan since it is a long-term plan um but the biggest thing in the biggest takeaway is it is fluid and thankfully mde does allow us um to Pivot and use
the funds up hey Bridget we actually don't have that document um uh Courtney is sending them to us right now can we revisit is it what you just said in a couple of minutes after we've all had a chance to look at it you sure can thanks
yeah sorry I thought it was included in the packet thank you so with that we have and and Bridget the ltfm document that you're talking about is a document that we had seen
previously yes correct Yep this format's been around standard format like I said the Assurance are standard it is an mde form that Jeff signed um stating we again we we know what we can use the resources on and then those Excel documents are
standard mde formal for forms that they developed oh gosh probably five or six years ago and you'll actually see some past years on there you'll see FY 24 25 and then of course the FY 26 that we're talking about right now and then again
by approving this resolution this evening you're just approving that we want to access these resources in FY 26 so this this and again big piece we know what we can and cannot do with these resources and this is a thing that we
have done previously in other years but what I would like to do uh is to move along in here until or is it updated you should have it in your email email email excellent and then you'll attach
it into okay thank you yeah we had the statement of assurance just the spreadsheet correct sorry Bridget just reading real quick no that's I appreciate it sorry again that I can get in there there it
is maybe I should have shared my screen for you all as I chatted I guess it's important since you when while you guys are kind of glancing too um you know the the the 10th row on
let's see I guess it would be page three of the the P well I'm not Char you you have the PDF with the assurance is on page two yes maybe it's one for you guys yep um I sent the whole packet to Courtney so on page three um it's the
revenue um if you look there in the FY 26 column you can see your initial revenue on a per pupil basis there um you know the formul allance say 380 per kid you you do generate $63,000 annually
for ltfm Revenue but again um as you keep scrolling through here and on to page four you'll see where they reduce for the bonds um and so that's what dropped that ltfm Revenue down
lower so I just I wanted to mention that because I don't want it to be misleading as I say you know we have 250 300,000 of Revenue each year um I don't want that to if you're comparing or talking with
you know a neighboring District or something like that and they say well you have more kids than us how come you're receiving less Revenue we're really not we just chose um to to pay some debt off with those resources brid side yeah Bridget hang on one
second so yeah looking at uh page five of the packet where we're talking about um different um C Category 5 finance code where we in when I look at
22 sorry 24 base year we were at 3.1 for5 million for the 10year annual uh expenditure and then we go down to 1.4 and then down to 274 that go
ahead yep so question is those are those are related to our bonds and and our work that was is being done on our facilities at this time with expected revenues to to level out and I see 274 275 277 after those building projects
have completed you got it Eric so if you go down one more box do you see the fund balance section same page just fund balance section then you see fund one and fund six that's where you see those bom
proceeds falling off perfect yeah I see that F six is falling off the ending fiscal fund balance in fund six is zero after FY 25 and yeah and then go up again one more Row for the ending fiscal
fund balance for 01- 467 and that's where you can see going out into future years where we eventually use up all of our fund balance because that six is where the roofing project should fall off right correct yep it'll actually I'm
projecting for it all to be done in 25 yep perfect and again I mean yeah this is a lot of this information should be reviewed from what we have seen previously yeah so carry over from year to year corre just updated numbers which is great so any other questions for
Bridget then about what is presented to us in the ltfm 10e plan and again this is just for accessibility to these funds and resolution Bridget any last words before we move on to uh the resolution vote not related to this nope excellent
thank you so much so there is an item for us uh 9A resolution adopting Rockford School District uh ltfm 10-year plan as presented I would appreciate a motion for that I'll make a motion to approve the resolution adopting the school district's long-term facilities maintenance plan as presented to us
thank you Miss nean there's a first and can I have a second please second thank you Miss prasa there is a first and a second any further discussion seeing no further discussion this is a resolution Madame clerk would you please call the role Jenny
hi hi Eric hi Johnson hi Amy Edwards hi Jamie HRM hi resolution carries excellent thank you so much that resolution does pass moving on to 9B adoption of the 20 uh fiscal year 25 original budget pass that again on to uh
Miss Peterson one second while I pull it up and share my screen Mr CH Corney the uh that PDF document will be attached to the board and thank you good thing is those numbers look familiar okay can you I see my screen
okay yes you can awesome okay well I'm here this evening to present to you the summary budget for Rock area schools for FY 2425 um I'm going
toov okay so this budget started uh way back in probably earlier than February that you can see here but this was kind of our uh first goal this year with Rockford for um starting a new format and a new timeline next year you'll see
I'll bring much more information to you much sooner um for the members of the community this does feel like a year-long process um I won't read to you all of these timelines but um members of the board as you know I've been in front of you many times talking about this
budget with projections into the future and a finance committee has definitely had many meetings and conversations related to this budget so a lot of time has gone into this budget with many players and voices involved in this as
well um moving into a kind of highlevel summary of the funds that brockford operates here you can see uh they operate um one two three four five different funds um and so I've High leveled their revenue for all of these
funds and the expenditures and so rord area schools receives revenue of just almost 30 million annually with all of these funds and you can see here the expenses are just over about 33 million uh I have noted here for um everyone
that um some of these funds where you see the expenditures exceeding revenues I've noted why that may be and then I'll talk more in depth uh with you about why that is um related to each of these funds as I talk about that or each of
them individually I should say um so starting with the general fund um we created uh as a finance group um if you will and uh superintendent Ral Hoover and like I said many other um individuals and input in history here
some budget assumptions for the general fund so that started primarily with enrollment our kids are our biggest Revenue driver for our general fund and so you can see here I've put some history in here and then the the biggest thing is that this budget for FY 2425 is
built on 1000 485 kids um and then moving into the revenue area here um we have four components of Revenue that I included in this budget uh the biggest um two I guess I would
say are the property tax levy as well as state AIDS and so the the property tax levy is based on the FY 23 payable in 24 Levy that was approved by the school board in December um the state AIDS are our biggest driver of where all of our
Revenue comes from uh the uh gen Ed Revenue being the largest and so there was a 2% increase from our legislature this uh last year from the 23 to the 24 or from the 23 24 school year into the 2425 so uh state aid per
pupil is set at $ 7,138 for fy2 um and then all the other uh major I guess I would say state aid funding Revenue funding streams are based on state formulas um and other projections
provided by mde or other estimates that we work through uh federal revenue the district receives funding for title one two three and then some special education Revenue um there is a slight drop in federal revenue going from 244
to 25 that is primarily because the SR funding is been fully spent and is no longer available that is not unique to rock that is common across all uh districts in the state where that Revenue was had to be spent by the end
of the 25 school year Rockford just spent it a little sooner which there's no penalties for that then local revenues which is kind of the catchall and the other um any questions on those Revenue assumptions or projections estimates I haven't even heard me talk
about numbers yet but a question uh the enrollment numbers the projected are you taking a very conservative stance I I noticed a pretty big drop for K4 we are yes and the biggest drop in that is
there's 72 kids alone that you just graduated a couple weeks ago uh versus the incoming kindergarten number so kind of that attrition of the number of students that were were graduating versus those that we're bringing in is a natural to use this word but it's a a
natural decline if you will um so we're going to really ramp up our our kindergart and marketing and other grades and marketing overall um but 72 of that dropped from the 1557 to the 1485 is just related to attrition of
graduating kids and the number we're bringing in and the number we're bringing in is extremely conservative and Bridget I remember I remember you talking to us about our our projections before you took a uh a historical look at our trends of enrollment across grade
levels and that was what helped generate this uh enrollment projection if I recall that you presented uh three board meetings ago I believe correct that's correct I believe yeah you're right it was a February or March board meeting where we walked through the the past 10 years actually
for for Rockford um and then into the future uh not only for fra 25 but and 27 as well so yes that is correct thank you any other questions on the revenue right I'll move into
expenditures so the largest expenses uh that the district has are in the salary and employee benefit area so the uh the estimates or the budget was built uh again conservatively uh the employee compensation is based on current collective bargaining agreements that
have been settled um those that have not as of the time of this budget we have estimated and used estimates for those salary and benefit areas um all other line items so think for of service or
school supplies um utilities Transportation all those budgets were held constant uh to the ex extent possible or some areas we did make some reductions for the reduction in projected students or whatever the reduction may have been whether it be
using up fer funds um and so some of those other line items for instance Transportation utilities they may have an increase due to inflation or Market demands or other just previously signed agreements so think technology and some of those areas where we don't get to
control the increases necessarily but again we've budgeted very conservatively there um as well so questions on those expens assumptions not seeing any right no okay
hearing that then I'll move into the numbers of the general fund so uh remember the general fund is kind of the it's the biggest fund the district operates um and it's kind of the catchall for everything other than well food service or Community programs debt building that kind of thing I'll let you
guys read all that in your spare time um I've noted a little legislative update uh of the items that came out of this last legislative session the biggest one being the read act um just wanted to disclaim because it's probably the
biggest thing that came out of the last last legislative session the 23 and this 24 um there are no revenue or expenditure estimates in here um you know this is so new that we it's just really hard for us Finance people right now to estimate a lot of what's going to
go into this so we will work this summer um and fall and bring back a revision with that revenue and expense but what I can tell the members of the board and the community tonight is those revenues and expenses will um pretty much wash each other out um and we're not
projecting any um major overages uh related to this read act at at this time anyway but I I did not put any numbers in here uh for that so so legislative updates all right so here you can see I've broken uh the
revenue and the expenditure down in those major component areas that I just talked about with respect to the assumptions uh here on the left you have the amended or revised budget that the board approved a couple board meetings ago for 24 compared to what I am
proposing for 25 so you can see the tax Lev is pretty flat um and then State AIDS are dropping a bit most of that is related to the drop in enrollment and and then there you see the federal revenue is dropping related to covid and
then local revenue is not really decreasing uh we have an IV Grant in there that is actually going away so uh my proposal of general fund total revenue for next school year is almost 22 million
2,947 th000 um moving into the expense area um you can see the various line items uh for the expense categories um there's a
lot going on in here um you know we we've um made some reductions to right size the district based on enrollment U we settled some contracts as it relates to salaries and benefits so some of these may feel as though you know you
may have expected the reduction to be a lot more um but some of that is because like I said we had contract uh settlements and such so uh there there's a lot going on there I guess I would just highlight and you can see in other
areas um we're not really reducing this drastically here in purchase of services from 5.7 million down to 5.5 um what has happened here is there's some there were some overages remember in the fy2 24 year that um we caught a
little later in the year and so this puts us basically back to where we were um as it relates to the beginning of the 24 school year and where we were planning to spend um so that comparative piece if I had another column here for the fy2 24
original would be a little bit much more comparative so I just don't want someone to think that here you know we're cutting $200,000 out of purchase services and we're not going to have a b or c this was because of some some budget overages here that we revised
same with supplies um and then you can see the other areas are a little bit you know this other I shifted some things into to better eup fars category areas again so again we're not really reducing I'm just
cleaning up a little bit to better align with you fars and so uh as I look at 24 to the 25 proposed budget uh it's it's about $800,000 reduction to expenses and so I'm looking at a proposal expense
budget of 22 million1 125,000 uh after rolling up total revenues and total expenses that puts my projection for next year at about $177,000 loss um and I'd like to uh talk a little
more about this this loss and kind of where some of that is is coming from uh as well as where I'm projecting to end the fund balances of Rockford at the end of the 25 school year but I'm going to pause for a moment and ask if there are any questions uh related to this kind of
summary page does anyone have any question so uh brid just a point of emphasis on here with the expenditures I do appreciate you know when you showed us that the enrollments were going down right um You our salaries benefits
purchase those kind of items that are related to enrollments really did decrease as well so I appreciate that I also noticed Capital expenditures did go up a little bit right things go up but we haven't lost our Capital right we still have our buildings yeah right so
we still have to support provide those so understandable how the salaries benefits go down with Staffing Capital expenditures did go up uh so I do appreciate uh that that view so thank you any other
question no very good go ahead Bridget no okay moving on to uh the fund balance section I'm going to call this probably the most important piece for members of the board U this evening I'm going to spend the majority of the time um talking about the general fund not that
our other funds are not important but I I do want to highlight uh what you're looking at so I have the funds down the side so you can see the general fund uh the Food Service fund community service here building and debt um and then the
next column uh is the beginning fund balance uh please note that this 6:30 24 we're not there yet so I I have projected this column as well um and then in here you'll see the revenues and
expenditures that I just talked about for the general fund this fourth column over fifth column is um I'm going to call it the fund balance buildup or usage so if you're seeing a parentheses around something that's a negative or a deficit number and if you're seeing a
positive number that's just that we're we're building up our fund balance and so taking the time to walk through a little bit more of this um here we have the unassigned fund balance the assigned the
restricted and that's pretty much it there's a couple more other ones that are required by the gby people but uh we don't have those so un assign is the one that we like to focus the most on because that's the most flexible it's kind of our unrestricted MD doesn't tell us what we have to do with that assigned
is um something that we can choose to do um primarily the superintendent and or his dese and or the board um and then restricted is where mde tells us we have to record revenues and expenses related to these specific things that are in
statute so looking at what our revenues and expenses will be in these formula primarily formula driven areas or required set asides you can see where I'm really trying to not carry fund balance reserves rather when since they
the students of raford today are generating these revenues I want to spend these revenues or um we've decided we'd like to spend those revenues on those students today and so uh it's not important to us maybe necessarily to build a fund balance in some of these areas um as it may be in other areas at
at this time and so I've really tried to focus on you know specific staff and specific duties that um we or purchases of things items um that we can use and so you can see as I go down many of these
reserves the one area that I'd like to highlight is this negative $284,000 you see here in operating Capital so I'm projecting 472,000 at the end of this school year we're going to bring in about 145,000 of Revenue next
year but we're projected to spend about 430,000 so remember operating capital is things such as our mainly our our our Tech um that we use every day and all day um for for kids whether it be devices or um the the
software programs that they use um any of our Tech staff staffing needs um and so you can see that is where remember on the previous slide I shared that the general fund I'm projecting $177,000 loss you can see here where
we're quickly using our operating Capital fund now because our expense needs are so much greater than the revenue that we're bringing in here of 145,000 um we're actually doing a good job of building up our unreserved here
actually to the tune of about 103 but it's it's this operating Capital that is the big bulk of that that deficit so after I went through and did all of these you know estimates and moving stuff around and recoding um I'm happy
to report though that our unassigned fund balance is projected to go from about 8.92% here at the uh end of 24 and ending here 25 at 9.74 so um we are moving that up and
that is um remind me Jeff um that is at your policy correct yes between 8 and 10% is where we do cost oh we need 10 okay so b a quarter per less but we are trending
in the right direction as it relates to that unreserved fund balance despite the $177,000 projected overall loss so we're really eating up that operating Capital fund balance here um and so that's that's where the the
biggest pressures I'm seeing right now in the general fund are and uh before I T what any other funds I'll pause for questions or other comments Mr R Hoover please chime in if I missed something I have a question uh
just where the revenue for the operating Capital fund comes from is that just a portion of State funding or where or fees or where does that come from exactly you know great question it
actually split two ways it's it's much like ltfm it's both Aid and Levy and so as it relates to the aid um it's a per pupil amount so you you get about I believe it's
$260 and by the way that funding is not attached to the state formula the state gened formula so every year when you hear we get a 2% increase we get a 4% increase that is not on operating Capital that number has been the
same for many many years I'll just say Okay so yeah great question so it is a combo and then there's a levy amount that we get as well per people any other questions on the general fun no not seeing any not seeing any
okay I will move in then to the other funds and these I will go through you guys a lot faster I promise um and I'm not going to um I you know I've included in the packet Courtney please tell me they members of the board have this
members of the community you this is out there right we got y yes okay good okay so um much like the general fund you can kind of see you know that that comparative data um and so I've done that for every single fund for Rockford
I've even in inserted some some fund facts about you can see here the community ed fund and all the programs they operate in their revenues and expenses but the real Focus I want to kind of focus on High level um these funds is their fund balances whether it
be restricted um or not restricted but most of these other funds do carry restricted fund balances um so looking at the food service fund you can see here um I'm projecting about 1.2 million of revenue for them next year and expenses at about
a million 75 so they'll have a nice $144,000 profit um disclaimer here uh there was this legislative session that they did uh pass that we can have more than 3 months of an uh operating fund
balance three months of operating expenses um and we can utilize some of this fund balance to purchase items that have in the past not been allowed so uh what has not been allowed in the past uh
items that people use in the lunchroom so think lunchroom table um and other things that um not necessarily ovens or those types of things those have always been allowed to be purchased out of the Food Service fund so um look for um us to bring you
back some recommendations of some items to to use up um primarily this onetime right now I believe it's just a onetime FY 25 uh special I guess um you
know what do I want to call it a special use usage agreement where we can purchase things that we have not been allowed to do in the past so um with that news um for members of the finance committee that heard me in the past say
that we were going to um use that on some other things we're going to Pivot a little I think this one year and try to um get some things for our food service program that we may not have had access to in the past and then you can see here
the community end fund may do a lot restrictions bridg yeah before before you jump into the community ad because I have questions on that too let stick in the Food Service you know I was a part of the finance committee and operations committee but I'm just wondering would you mind just for the for the rest of
the board maybe articulate a couple for instances and how that you know 600k could potentially be used to reinvest in like space for the food and all like right like what are the new ways that that
those dollars could potentially be used this year for based on the legislative action that was taken yeah great question so I don't have honestly I don't have a lot of information um I haven't seen anything in writing yet the biggest piece that
they're highlighting is just those tables um I don't know if it will be allowed for like construction or um you know reconfiguration of things and knocking down walls and putting so the biggest piece at mde is highing right now is just the tables because they've
never been allowed um and so the other things that have been allowed in the past are things you know like utensils um ovens the like serving carts where like
with the salad bar or vegetable area with like seiz guards and such those Capital items have always been allowed but it's the chairs and tables that haven't and that's all they've really said so far there's we're expecting a Q&A sooner than later but it's has not
been released perfect thank you and where my head is going is you know as a board we've talked about some of the physical space constraints in the in the middle school for eating and cafeteria and all of that and that was where my head was going is like as you're listening to the direction that's coming
out of the state and how to interpret this you know uh new way that we could potentially use some of this overage like that's where my head goes as to you know is there any anything that could be potentially used in that space and again not a conversation for today but just a
you know as you start to learn more that's where my head is at yes thank you for that comment we'll definitely note it and talk about it as we get more information from mde on all the new usages and and Bridget as a
followup I think Michael Hart was in that conversation with us as well um and he and Chef harand had some good conversations about his his wish list I believe about using all plus more if possible to help to help the Food
Service uh in in our district so thank you for reminding me that evening that was awesome any questions about we'll definitely have a lot of conversations about the food service fund this year thank you um okay are we okay to
move into Community Ed yep yes yep okay so Community Ed uh much like the general fund they hold hold a lot of restricted fund balances here so you can kind of see a high level um list here of the various programs that they operate uh
same thing with them related to the general fund as it relates to projecting the fy2 24 ending and then here you can see their total revenues and total expenses um it is not uncommon for some of these programs to um operate you know
really close to break even and not make a profit at all or others to um you know overspend a little bit and others to you know kind of carry the weight maybe if you will uh but you can see here despite their tiny little
$9,450 loss basically um I'm so happy to report that all of these required Reserve fund balances will end FY 25 positively um and so that's where you're seeing the beginning $415,000 fund
balance to the ending 405 um as Melissa and I worked through this budget as her and I would say to you we don't we don't believe this will happen but we um because we know that again in this area it's based on uh
participation and uh choices of our families um but as you just heard her say she has a lot of uh increased enrollment numbers so uh again we're hopeful that this won't happen but this is our worst case project at this
time I have a question about this one as well um if you scroll down to the community service fund like review page it says that state aid has dropped but our enrollment is up in most of those
areas do you know what would have caused the state aid to be down oh um yes yes so that's based on so there's a lot of census data in there and then um they
um gosh I'm trying to remember which Aid category the bulk of that was in I think it was actually in general Community Ed so because of the levy and the estimates for the kids going down Community Ed does get hit with that a little bit the
to the total like population enrollment um of the school as a whole can I the hang hang can IE in or no um yeah yes go ahead if you want to come up we're having Melissa come up to the table is
you a come perect thank you Melissa just because like a lot of our preschool Aid that we do we do get some preschool Aid with our scholarship stuff that is um our Pathway to money and stuff like that that is also based off of free and reduced lunch so they've kind of kept
that at a as at a steady right now but because with all the free that has gone down for all school districts that has affected um our Pathway to which accounts for some of our money as well in that budget so that out there
thank you any other questions about Community Ed before MJ runs away and Bridget y go ahead question okay so Bridget my question for you is related to the fund balance I mean that's a healthy fund
balance and I think I've always thought that Community Ed should operate close to break even um not at like a nearly 30% fund balance so my question for you is how potentially could Community Ed be
reinvesting that fund balance into facilities or into other areas um based on that revenue and profit that they have like what are the how could they use that um if they so chose to um they can make an election to transfer
funds to the general fund or another fund they themselves can not or should not I I wouldn't recommend um you know redoing the building or something out of their fund um or you know an area of the building
or whatever I would probably make that recommendation if they want to do something like that we just do a permanent fund transfer where we transfer some resources now there are some requirements around that and rules as well um but we can definitely have
those conversations um some of them we can't do anything with except spend the money down but how do you think like early childhood for instance I don't believe
they they're they're allowed to transfer money to the general fund but the restricted for Community Ed could make a contribution to the general fund okay so how would they yes and those have far less of a fund balance right they're like a little bit here a little
there these are the smaller ones correct really that restricted for Community Ed that's close to 300K that's probably the one that I'm wondering most about um because the other ones are probably more like you know could help float the check if something you know didn't hit you
know like a little fun balance so yeah so question question about that and Jeff or Dr rid Hoover and Melissa maybe is is the restricted community ed fund balance what helped offset some of the cost for
the rock wall as well is that where that came from yes Community Ed was super generous this year on taking care of those things um because you know Melissa has mentioned she wants to use that for um future um rentals and things of that nature and um Community de was generous
with that and a couple other items this last year for us we love Melissa well and I guess that's just where you know hopefully and I know like that's why I bolied it up right because like I just wanted I know that there was something that happened there but I I
just want to make sure that we're having a strategy to appropriately be reinvesting that overage however the best way to do that financially right because like it doesn't always do people good just to be in love with a fun B
bance and have it just sitting there when really those are fees that community members have put in place or rental to reinvest in or to have a plan for hey like we know that this part is going to go down that's what I'm trying to like understand like should there is
there longer term planning for you know two years down the road in one of the spaces that we rent something's going to need to be fixed or done and does any of that help to support that and that's where I don't know how all of that can transfer and how we're using that so so
sometimes it is difficult just stay there so sometimes it is like you know Bridget mentioned there's there's rules and stuff about o 04 going to 01 a lot easier for 01 to go to 04 but for 04
fund to go to 01 is there's just different rules so that's why like the the batting cages in the wrestling room those are purchased through Community ad funds that was a while ago when I first got here but that was like $35,000 so that's kind of what we look for so that's why when The Rock Wall
came up it was just like okay well we have a fund balance that we can use because then it can be a win-win for everybody for our rental use and so that that's where it kind of goes like yeah like if something needs to be done in the stadium um I
know uh Pratt um we helped because we have volleyball leagues we helped pay for the volleyball nets um for the high school volleyball team um um so it's been kind of like that you it ends up being mostly with Pratt and Athletics
just because there's such a correlation between the two of us yes but that's kind of what we've been trying to do with that thank you I appreciate that and all add Melissa and Community had contributed for a change order in the RCC with the batting cage and then the
the curtain that happened pretty much right when I arrived and we used Community head funds for that yeah yeah to make sure that vade was outside the curtain area so we two different things happening as well so yep thank you abolutely all right Bridget I think we're good to
go on all right okay moving into the next fund uh the building project fund uh this is where we're holding our um Bond proceeds and doing the work and recording all the expenses and we did record a couple years ago the the
revenue related to those Bond proceeds so this is where you can see in 25 I'm going to use up most of this we're going to get a little bit of interest on projecting but we're going to use up all of that fund balance um but then there will be still the restricted uh
traditional ltfm in the general fund though so don't be confused when you hear me say we're going to use all the fund balance up we will still get the normal ltfm money that you see up here in the general fund so just wanted the one that we just talked about uh in my
prior agenda item so not to be confused it is not uncommon for schools to once the project is complete to to not have a building project fund anymore or a building construction fund any questions about
that good news there I think no all good no hearing none okay moving into the last fund that the school operates and The Debt Service fund um this is where we Levy for for our debt payments uh and and pay for our debt payments so uh most of this
probably the most uh restricted fund we operate um just because of those you know legal compliance requirements are related to those Bond documents so we definitely cannot pay for you know utilities or salaries or any of that kind of thing out of here so here you
can see um we we do have a profit and The Debt Service fund that's not uncommon again remember we Levy actually 5% more than our principal and interest payments uh so through you know future Levy processes that does get reduced and
it does get washed out and so I'm projecting that's what will happen um with that $600 and some, fund balance because it's nearly doubling uh from what my projection at the end of this year is um out here so
what I'm seeing is that I believe Rockford does not have a problem collecting property taxes uh in other words you do not have a huge delinquent uh tax balance uh your residents are paying their property
taxes timely and so that 5% Rockford isn't necessarily at this time potentially in need of and so we there's a possibility we may ask in future years to just lower that right away and maybe we only Levy 100% or something but all
to be determined um so for um members of the board who are are looking at that number thinking well how are we going to spend that down we will do that through future Levy processes where we'll ask mde probably to not Levy the 105% but we
need to wrap that all in with all of our Levy items not just The Debt Service fund but our general fund levies our fund for Community Ed levies and so what does it look like as a whole for Rockford so um I haven't projected this
out all the way and there's a lot of again things on that plate into that but unfortunately this 600,000 that I'm projecting will just sit there until 26 or 27 um and then it does go back to the uh
residents basically through future levies any questions or Deb service any questions on all of the funds um well one more question about the community um Ed uh fund um talking
about spending that down I would assume there's a balance we want to make sure we do maintain in there because we can have bad years and we don't I'm assuming that if that were to go negative then we have to dip into the general
fund correct you are absolutely right correct there are certain rules within all of these fund balances and actually there's a couple more um in there too that um they cannot go into a deficit you have to bail them out
or some are allowed to be a deficit for three years but no more and then the general fund actually has to bail out those Community Ed funds and when I say baill out I mean make a permanent fund transfer from the general fund to the community ed
fund so making sure we do maintain a a fund balance in there and I at some point or something a recommended one would be nice to know yeah we can definitely look into you know I you know I'm so glad Melissa
is here um and can hear me saying this but she might not agree um you know I had actually a lot of fun um maybe working with her and her her level of knowledge and her experience and so I'm I'm sure definitely as we um go into the
fi25 school year that we can definitely get creative um related to uh even just things that the program is operating and how they're operating and so I'd love to pick her brain some more um and just see
what other things might be available for Rockford or you know to um maximize Revenue obviously of and then you know what are we doing with our expenses so I I'm I would love to discuss uh the you know the future a little more as it
relates to those fund balances and what we're planning for and saving for perfect or or not saving for so I'm happy to to jot that down as I continue my work um with Melissa and her
team awesome thank you excellent welcome any other questions for Bridget on her presentation I I just want to say thank you um for the level of detail and the descriptions and stuff um it's very helpful for me to understand so that I
can even articulate a question I understand it way better and then I'm able to ask meaningful questions um and for the public too I know when I used to come to board meetings I had no clue what some of these funds did so the description on there is awesome so thank you very
much you're welcome all good excellent all right so this is an item for consideration we have the information i' appreciate a motion to adopt Rockford School District's fif fiscal year 2425 budget please I'll make a motion to adopt the
budget presented by Miss Peterson that we just saw thank you Treasurer neand can I have a second second thank you Miss Edwards there has been a first and a second any further discussion seeing none all those in favor signify by I I
post the motion does carry thank you so much and and I will Echo the uh the the clarity of what you presented Bridget um in detail is greatly appreciated um if
there's any questions it's easy easy to see and get answers from it so thank in real quick Dr you know besides the numbers which are um incredibly appreciative um thank you for sharing um your talent really came through on this and I I'm happy for that um but I also
share a couple things you know we did make some necessary changes over the course of the year you know some strategic decisions based on our overall budget um you know for those who are President you kind of alluded to a little bit you know at our at our audit in January you we were looking at you know at that point the deficit for the
23 year around $900,000 you know a big part of that was the enrollment you know that we saw that you know less than anticipated a projected enrollment postco you know that wasn't sustainable so I really want to thank you for walking through this with us you know also want to share a couple things you know we had um you know we've dropped
that um anticipated deficit well it might even be dropped closer to zero if we do things really really well by the end of the year but want to sh that we had to do some things um you know to really you know stay in in um in a good place with our budget including you know as part of this Cost Containment you
know through attrition know we discontinued positions like the director of teaching and learning director of buildings and grounds and the work didn't go away we just redistributed it um some Talent individuals and teams and we're really happy with the outcomes at this point um you know really you know
I'm just immensely proud of the work and the transparency around the budget uh and also you know want to share with the with the public you know those listening those in attendance that um if any member of the public wants to you know have a question about budget wise or anything like that our District's
Financial Health I really encourage folks to come in um stop by for coffee and a visit you know I'll walk through every line item that that Bridget has put forth here U cuz I'm really proud of the work that's been done and the directory that we're on so thank you my pleasure thank you everyone for
the opportunity and um you know again thank you to the staff I know I I put some pressure on them this year and and some crunch tight deadlines and so I just want to thank uh the members of the leadership team that helped me with this
digging for more information and I really I really appreciate their efforts in working with the team so thank you thank you Bridget great work great work uh thank you Dr R Hoover for your words as well uh moving on then to the next item Bridget thank you thank you Bridget
thank you you guys good evening I'll just share this real quick Bridget was going to present in June but we wanted a more accurate picture so we went to I'm sorry in May so we went to June and she has a volleyball tournament with her daughter down in Florida so that's why she was probably running back and forth putting her seat belt on she was in mom duty and she wasn't sure what time she
was coming on tonight so if you're wondering why she's bouncing around with the seat belt on that's why she wasn't on a roller coaster in the dire signal going y absolutely uh letter 9C is resolution for board approval of capital Tech Levy
Dr R yeah and this is really um well it is uh a mandatory item to uh pass a resolution uh for all school districts that are running a capital Levy and we call it a capital Levy or special projects um but for us it's technology
and going back and forth working with um PMA as well as the law firm of Kenny and Graven they have come up with a um a resolution uh for the board to approve uh tonight that would be on the general election ballot here in November for uh
the amount of $900,000 per year per the board's conversations the last I don't know 3 months or so and confirmed at the last board meeting in May so this is an item that we've talked about in great detail not only at work sessions but also during um open board meetings what
I appreciate uh in conjunction with tonight's budget approval um what what strikes for me greatly is the ask from The District in this Levy isn't in excess of anything more
than what we need just to continue with what we are it's not asking for new it's not asking for more it's just asking to help with what we currently are uh so we can continue with services for our children and for our staff so and if I
could also me I mentioned this before and I'll say it again you know the board was really um strong stewards of of the taxpayers dollars um with respect to the roof replacement and not going to the taxpayers for that um and and really pushing that as far as we could um
because of that we you know have to also pay back that debt which is a strain on the um you know the general fund and so this would be able to assist us in that area so um compliment to the board for doing everything they could to to not go to the voters previously and I know this
board well enough to know that we wouldn't be going if we didn't really need it and and to pitch on top of that the lighting project that we had to be able to redo much of the lighting within our district to save on our electrical cost also that money is starting to come out
of the general fund I believe this fiscal year as well so without asking for so any other comment or question about what is presented to you all right seeing none this is a uh item up for Action I'd appreciate a
motion for the resolution of the T Capital Tech Levy please I'll make the motion for the resolution of the capital Tech Levy thank you Miss Johnson there's been a first can I have a second please oh second who said that J J I couldn't tell
I one of the two thank you Miss hillst there's been a first in a second any further discussion for seeing no further discussion this is a resolution Madam clerk please call the rooll Jessica Johnson hi Jamie hilstrom hi Amy Edwards hi Eric Gordy hi Jenny
nean hi Beth hi unanimous thank you very much resolution does pass unanimously appreciate the uh work on that Dr rle Ho uh N9 negotiations update yeah this is something we haven't really done before
we're going to make more of a a point to do this which is to provide um the board at large as well as the community with updates with respect to negotiations um already approving the consent agenda was the contract for our three School principles um with that being said we
also have started a negotiation process with our multi-unit Group which is our um and I don't want to miss anybody my computer just kind of froze up here but to make sure I got this down oh here we go it's our 284 Group which is our custodians our I'm going to go off memory now our custodians our pair
professionals uh and our clerical staff am I missing anybody um uh Galaxy and preschool G preschool thank you um and I just want to share that um the initial Melissa you're great here tonight thank you for being here you're coming every week or every month now part of the negotiation
team with with with that being said we had a first proposal and I want to say that I'm really appreciative of the 284 group we had a lot of trouble scheduling um with with um everyone's different schedules um both from uh the 284 side
as well as from our own side um we were able to get together and I asked them if they could please come with a a proposal they did it was a very detailed proposal um everything from uh language to um the financial you know proposal um they did
come in around 16% total package over 2 years um we didn't counter at that time but we did uh counter earlier today at negotiation sessions and our counter was just slightly over 7% total package over two years we talked some language items as well and our plan is to go back um
with them in July because we scheduled two more sessions one I believe was the 10th and I think the 15th is that ring a bell yeah at 4:00 here at the district office for anyone wants to come they're open meetings um and we're going to see if we can close that Gap together and get a contract with our last outstanding
uh bargaining unit anything from the negotiations team that were present that they want to add excellent and and Dr ID Hoover thank you for the update and and this was a request um many districts across the state are providing uh factual updates
about negotiation they are open meetings um and available for anyone to attend but it is just nice to have just an update from our committee um to the board at a whole and also for people in present and online to to hear where we
are with our uh negotiating groups thank you so much and team thank you for your time and effort in the negotiations as well on both sides uh nine e insurance renewal proposal and I will guess Mr mcnalty will be presenting as he Creeps
in I know so um I uh sent out to Courtney and Jeff here last week I met with MMA as we went back with uh working with in this case your insurance companies you want to call it um regarding our coverage here
with Liberty sfm which is our compensation all our property liability insurance for the district so this isn't health insurance this is insurance on the district such as your buildings grounds and everything you have in it um and they had prepped us a couple months
ago and S admit that we were going to you have an increase um mainly to to two reasons they know what it would be um and so in the package there's on it's actually on the bottom it's called page 19 but I think it's page seven of your packet there where it just kind of ran
through everything and really the whole gist of the cost of going up $46,000 from last year is all in the property and mainly for two simple reasons uh one property vales have G up dramatically and we've improved our properties over
the last few years so they keep keeping up but mainly had to do with property value um everything else was a just about a plus six which small percentage increase and actually um compared to cber security went up you know drastically last year that's was good
relief U I thought that was going to jump the way they had talked to us a few months ago that was going to jump again but not right now so that thanks to Jeff his team back there probably a big part two um so with that being said if you take a look at the comparison sheet we
were at and where things are going everything else is pretty neutral on on cost increase the one adage that everybody is being put on their insurance is um is the Halo natural disaster damage um and we've
haven't had any directly hard on ours um what North Minnesota like this last week when I went back up there they got ham G size H see parking lot full pictur parking lot full fully destroyed cars which is to see um but when that stuff
happens across country um insurance companies don't take the Run of it and they pass it on to all the rest of us so that is being added to our insurance um that doesn't come with a small deductible um because they're not going to burn the cost so that has been added to our insurance too just hope the ha
doesn't hit here and do that kind of especially on a new R so um with that said uh questions and then I also recommend that we move forward with that approval any questions please questions from Mr melti none seen this thank you very much
so this is an item for Action I'd appreciate a motion I'll make a motion to approve the to renew the insurance thank you very much there is a motion by Miss hilst for the property liability workers compensation and insurance renewal I'll second that thank you m Johnson there's
the first and a second any further discussion see none all those in favor signify by I I hose and the motion does carry thank you so much for that and we will move on
to a quick note I did get a s when we got this in because this just inhabit last weekend bridg had done most of her work beforehand and I did pass it on to her so she is aware of this and the budget cost so you know as through the next year that'll reflect that just to FY for you guys thank you so
much moving on to 10 culture of collective purpose the learning and Innovation report all right I know we've been sitting here for a few reports here so I'm going to go through this rather quickly but please feel free to to uh ask questions anywhere along the way or
at the conclusion of this presentation uh so I wanted to share a little bit about what's going on in the learning Innovation Department um and I wanted to sh share a couple things here one was some growth data that was been most recently shared with us I want to talk just briefly about summer programming
updates I want to talk about uh building instructional leadership teams which you've heard quite a bit about tonight uh the built Institute scheduled for August 12th uh a little update on our adsis review and some conversation with respect to the redac implementation uh to start um you know
we are schools are often uh data Rich um but often um I I think action poor in some respects with respect to the data that we are given and what we provided so when we test kids and we do that a lot um it isn't just for the fun of testing them and it shouldn't be for the
fun of testing them we need to be getting data back and information that will help guide instruction so I want to talk to you about one of the assessments that we use this actually is tied to the redact as well um fast bridge on computer adaptive tests and curriculum based measures they screen students for
identity uh to identify skills gaps and offer offer proven recommendations both reading and Mathematics instruction again this is coming from their website it's diagnostic reading interventions also used for dyslexia screening which is something that we are now mandated to do um through the uh
Reda and fast R assessments here in our school district done three times a year benchmarks in fall winter and spring many districts did two benchmarks the state is now requiring three we've already been doing three uh so we're in a good spot for that it won't change anything on our end of things
I want to talk about some Trends with respect to the fast bridge data that we've been most recently uh provided um what we've seen is the early reading and early math in kindergarten which measures basic skills these scores um are consistent um uh from the pre and
postco um time so they they look um similar to what they did prior to covid um so we're happy to see that if we look at the a reading and a math scores there um these things are are items in kindergarten first grade that um that measure comprehension and application
and the scores show a they do show a difference between pre and postco um I want to share a little bit here what we're noticing our kids are coming in their early reading scores are quite good where we're seeing gaps um are on comprehension in the reading side of things and on application in the math
side of things so they have the ability to read but often comprehending that information is something that we're missing um and then also on the mathematics part they can do basic mathematics but when they're asked to apply that sometimes it becomes tricky so this is actually good information for us to have because it will guide our
instruction as we go forward um what we're seeing here also are the growth Trends amongst our early Learners those in K2 are trending positively in fact they're higher than um than the national average by quite a bit the growth Trends amongst our grades
three and four learnings are trending slightly above the national Norms which are around 50% um in classified and that's classified as typical or aggressive growth over time uh spring um sorry fall to Spring and some grades are slightly below um so we have some work to do there with our
grades 3 through 10 Learners as well this is a holistic version or representation of both our fast reading and our fast math um as far as a historical perspective um so you'll see via the information above um you know we
have the high risk some risk low risk on track and then uh the total low risk and on track and obviously our goal is to you know to raise that that purple line as high as we possibly can and again this is not a a benchmark assessment in
terms of Benchmark a goal of a certain score this is growth goal by individual students and so you know obviously our work is to increase those scores over over time with each and every student in our system can I ask you a question about this short it looks like in 2019
it was K through 4 and then for 21 and 22 it's K through 8 and then the last two years it's K through 10 added through they added fast testing okay they use a different assessment they Ed a different assessment so then they added they made a K8 and then they
now have added it through 10th grade but it's so but I mean the growth lines aren't necessarily right it's not if you look to the left it may not necessarily represent it's yeah yep okay I just wanted to make sure that I was reading that correctly good question is this
over for more kids here than it was there yeah and and you do see generally speaking stronger growth at the lower levels just so what's next with this work so our goal is not to admire the
data our our goal is to really use the data uh to inform instruction so we're going to be looking at um identifying strands of commonality where do we have holes and those are the areas we need to uh both personalize and do some holistic
instruction with our students so if we see gaps in certain areas or strands or threads whether it be uh you know literacy or mathematics um those are areas we have to have a laser focus uh to ensure that our kids are are learning those things and and also you know I talked about this idea and this is going
to be coming more and more as we're now building these these leadership teams what does it mean to person personalized instruction and that doesn't mean a machine um it means how do we tailor instruction with the needs of each and every student um that is coming down the pipeline in our in our work um in
learning Innovation Department also want to talk about intervention work um and I'm going to talk more about this as we go on I mentioned mtss a little bit the multi-tiered um student supports this has been from what I understand and correct me if I'm wrong kind of a a start and stop uh within our
district um mostly with Personnel I think people coming going and not really getting trapped action been spending a lot of time working with um with Kathy Matson and and we're talking about how this is going to become more structured I've done a lot of work with this um and so has Rockford by the way so um we
don't think we need to reinvent the wheel but we think we need to take these two things and combine them and really what I would consider Rockford eyes our mtss work is where we can most effectively Target students I also want to talk a little bit about adsis and I have a slide about this but I'm going to share this now I wasn't here but I want
to thank this board for working hard at ensuring we had this intervention system in place um it was it was successful for our kids this year um we have work to do in this area still but um this was important and it will
continue to be important um in the work so I know there was a lot of decisions and conversations here at this table last year um what I'm here to say is thank you for the decisions that you made um I also want to talk about professional development um our built is going to be planning and and um putting
together much of our professional development and that's part of what's coming up uh in the built Institute this summer uh talking summer programming you heard a little bit already I know Jill Gordy came a couple of months ago it's underway at all of our sites um it will be soon underway also um at um please
help me with the location umap Hill thank you um we have 147 students total um enrolled in summer programming uh you could see the the number SC of the sites I want to point out the one on the right the 56 Rockford
students um this is Credit Recovery you know obviously Mr manard talked about getting those kids across the Finish Line something unique this year that I really appreciate and we're going to see more and more of this as we go generally speaking kids don't fail entire courses they don't learn nothing
right um so what we've done this year is we said what didn't they learn let's take care of that 12 kids in a week and a day have already completed their summer work at the high school because they did not need to take the whole class they took what they needed
they showed proficiency we said go have a good summer so that that's really important work and more is coming in that you're going to hear more in the next couple of years as to how we're going to rework some of those things at the high school level um want to share that the students for summer program were identified by the fast scores or
credit deficiency at the high school all of our students have a continuous learning plan which is required by state statute for All State approved alternative programs I want to say thanks to our staff for wanting to work this summer that's a big deal we actually had
more teachers apply to Work summer school then we had spots and we did not see the um the concern we thought we were going to see with our our support staff wanting to help out this summer either that's a huge credit to our staff
staff for wanting to help kids because many of them didn't have to do this um and I want to see a special thanks to both Jill Gordy for leading summer school and Crystal arson who happens to be here who has done a lot of work with enrollment the Mars tasks um getting our
teachers in the system all that behind the scenes work has really been done uh by by uh Christa here in the district level and Jill at the site level question yes for the um Elementary and Middle
School uh kids who are identified are we required to use like a fast test scores for them to qualify for it there's multiple ways in which students can be identified that's one of them um so other criteria um was
used in particular for some students at Maple Hill okay I was just curious like I mean there could be kids that maybe tested poorly but they actually perform really well and you know or vice versa you know what I mean like and that's where the CLP comes in place
because there's conversations with families as to what does your child need and so if some kids had that situation where they did not actually need summer school they were not coming in EV all right just wanted to check up great thank you I want to talk about building instructional leadership teams Kathy
talked a little bit about this but I wanted to share with you because I know you know we're a small District so you probably know a lot of these names on the top you'll see our instructional leadership team teams and I just for fun I wanted also add our operational leadership teams at the bottom these are incredibly strong
teams um we are super proud of them you'll notice that there's not just folks who joined and applied and interviewed for the instructional leadership teams you'll see that our um our magnet programming folks are on there as well um so we're really pleased
with how this played out for our sites and um we're excited to see where this goes in the future you know that Kathy mson is on all of them because is going to attend those meetings as will I um to the best of my ability to ensure that we have alignment in our system and what we're doing and so um we're also happy
to our our principles who are on that list um but also equally happy for our operational folks because that stuff matters and we talk about becoming instructional leaders you can lead instruction only when the operations are in a good place you can't have them
disjointed um and again these are incredibly strong teams and were're very excited for the work I will share with this that all of these um folks on these lists had to interview for these jobs they weren't handed to anybody and in fact not one of these people could
interview with anyone in their building so there was never any favorites played if there was ever going to be such a thing um they had to interview with folks outside of their building for those positions you guys could clarifying question how are those meetings run like is there a the
build meetings yeah yeah is there like a chair or is it like who who pulls the meeting together cuz they got yeah the the the group leads um Kathy myself Andor the principles will be helping with the agendas but anyone can add to
the agenda they'll all be running agendas we've gone through all this everything will be a running agenda that's that's open to anyone on the staff to see um the same thing with the operational um teams and their agendas it will all be transparent to the entire school um so they could see everything
I'll also share that and I shared this earlier that this has been primarily being funded um through cuom and this is teacher leaders doing teacher leader things um with that you know with that being said that there's a lot of U
benchmarks that have to take place in this process um for this to work and it's all super transparent one of the things that you know I was on a call about three weeks ago with Kathy and Bridget and Kathy had she was kind of the we'll call
her the the Godmother of qm here in the system she was involved from the very beginning and she said she had not previously seen a cuom budget um she now has the entire cuom budget working through with Bridget and myself not only
that we also moved all of the professional development funds to another area where Kathy and I will be approving that through the bills so if somebody at these sites wants to do professional development they apply through their own building so that building would then say
yay or nay to that particular thing unless it was District level PD then it would come through myself and Cathy um so this is as transparent as it gets from the finances to the work to everything else that's happening and we're super excited I did mention also
that we're looking to build capacity in people just because someone didn't get on one year does not mean they won't get on again what we're going to do with this is they're going to work together and decide who has a one a two and a three-year term and they will rotate off and new people will be rotated on
annually um I with that one caveat is I put this in place in my previous district and the uh the teachers union came to me and said this is going great we're just getting our feet W can we have a year zero and so we did that there it could happen here too but that would be up to what the teachers
decide this is very much teacher leadership in action right here and a shared leadership model can I just say like I love that we have built and bolt and I'm going to because this is recorded and people can listen
to this for them to understand that so often there were committees developed like this but the intentions were to talk maybe more instructional but they always LED towards
operational and I like that this is extremely intentional that we have an instructional leadership team for each building and then we have an an operational leadership team for each building so that we can make sure that we're staying focused on what needs to
be done instructionally in our school and that the operations as well are being taken care of so I love that you pointed out and that was done very intentionally that was not on accident in conversations human nature tends to lead
to operational talk and that can't be at the instructional conf ation table um everything we did went back to our strategic directions thank you board and this is something you've seen before as well our instructional road
map is is driven by purpose process and product and the Strategic directions we're using are below we have created a instructional road map uh Kath and have been busy work busy working this is our road map for next year we're going to start with
incredibly clear work around standards what are the instructional standards we're working on we're going to be talking about learning targets and just like we talk about transparency and budget and everything else our kids need to know each and every day exactly why they're learning something and what it
is they're learning so they can almost regurgitate it back this is what we did today and here's why and so this um actually did some work in a previous District around learning targets it is one of the most vital components on if done well in student achievement when
kids know what they're supposed to be learning um you know whenever you have some come home you know why do we have to do that um we're going to know why every day and the assessment process you know one thing we're talking about within our plc's is this is not teachers
being robots Okay so the the standards they need to be similar the assessments we need something to have as a baseline but all the stuff in the middle that's the Art and Science of teaching and they all different and so we want to make sure our teachers know that they have the ability to do those things and if they all did the same thing we would all
get the same result we want them to be Innova we want them to try new things you know obviously within reason and and try all these different things and we're going to see what what's working best for our kids and we're going to be able to use the assessments to judge that um Kathy and I have actually played
this thing out through the 2027 2028 school year um but we're sharing them one one road map at a time um purpose of the leadership teams um uh when we get together in work is to review the road map um sorry this is the
purpose of the Institute review our road map review the data that we've talked about already to drive the instruction to develop School Improvement plans that's where that'll happen align to our road map and our our goals of of instruction to create teams
of instructional leaders that know how to lead from that side of things and also to plan professional development that's going to be a very busy and very fun day August 12th if anyone wants to come by it'll be fun I mentioned adsis as well U we're
doing adsis in three areas reading math which was new this year and behavior um progress monitoring as well on all of those things we did have recent surveys going out to student staff parents and Guardians following our survey policy mind you um a little
bit of a joke we did policy work today on that um we had an end of viw report that is due in September um we already submitted it and um next year will be this coming year will be year two of the plan with a new plan for school year 2526 through
school year 2627 and this year we're going to plan some work um once uh the website is is updated which is coming soon and we'll probably talk about that a little bit at the next meeting we want to put a a tab out there so families know exactly what
happen is you know CU you know it's one of those other acronyms right that that we see from mde and people that don't speak education e may not always get that um what is it why is your child involved um how can it help um how can we partner
together so that's coming as well um later on this summer hey Jeff just a quick question does the so we had the long discussion a few different ways that are board last year we on Adis we have reading math and Behavior now as opportunities um the funding that we
discussed last year that we applied for and received is that a two-year cycle twoe cycle yeah so have stability for two years okay thank you yeah and it's it's uh you I I don't want to throw the number because brid is not here but I want to say it's somewhere in the area
of 57% reimbursable for services inis so yeah I I can't remember the exact number so um but it it's pretty significant yeah um and so that's important for us as well thank you and I I do want to share here too that
the behavior we talk about that that's that's our counselors and I've actually spent some time with them individually talking about this and collectively as a group and how that's working for them um and how they're tracking things they did a marvelous job this year they really did I will say we had a few hiccups in
the area of math this year because um we had a long-term sub who had a death in the family and actually had to leave the country for a substantial amount of time in India and so that was a a little bit of a a challenge for us but we did uh pick up through there and made everything work
and we're really proud of how that play out um you've heard a lot about the redak this year there's some specific information here bridet didn't talk a lot about the funding but I have it up here um we did get the Rockford waiver as I affectionately call it we did the work through Orton Gillingham or MZ and
those staff members are golden they don't need to be retrained and that's a good chunk of them at the elementary scho school thank goodness um the legislature did have in the education poy Bill policy Bill some extensions on the training requirement so there's some extensions to when people need to be
fully trained and Clarity around the procedur so all the funding for the training actually goes through the state to their regions and then we then go through that so we don't actually pay for training per se we do have to pay for our teachers time um so you'll see
there that there's a per pil allocation um of $ 39.94 per pupil um there's a floor on it but we were well above that so we're getting around 62 uh 446 estimated and then the teacher training piece which was new is the $56,000
number there um in the middle of the screen we can work with our teachers union if we would like to to create anou about some flexibility on that top number if we don't need all of it could we use it for literacy work elsewhere could it be for curriculum I did share
with folks today a little bit that the curriculum component of this is ridiculously expensive we currently don't have it the vendors have to be approved by the state if we're supposed if we can use any money for
reimbursement um and theyve only approved two or three I think at this point and once those groups were approved they jacked up their prices so there's a little bit of gamesmanship being played there just like the training by the way have they have all
the approved training um they've all went up in price as well and do you have to replace a curriculum for all or is it K2 we haven't even begun that conversation yet but I think we would look for curriculum for I would say even
early childhood probably through grade four if we did do it so but we haven't really got that far yet because we need to see we can afford we did get a quote we had we had a group come in and we listen to them not one of the approved groups just for some um information we
also then got a did get a u a quote from one of the approved vendors and I wrote back they we'll have to talk to them some other time because we're not even in the same ballpark um in the meantime our teachers are doing everything they can to supplement the work the instruction is more important than the stuff I'll say that again the
instruction is much more important than the the stuff which is the curriculum but the curriculum would sure help so that that's part of the battle for us right now um right now there are we are using core for um everyone but early childhood
because Early Childhood has asked to use letters and we're doing that but for the core there are six Educators in our system that started today I was I am one of them I didn't get to my start today probably tomorrow but I'm being trained also in this and I'm looking forward to
learning alongside you know my colleagues there are the Early Childhood going to go through all eight modules or no there modified version and Rachel and paully would be best to ask about that cuz I don't know but it's a different version it's actually a little less expensive to okay but they they pushed
hard for that on the early childhood end Tiffany really wanted that and I can't remember her exact reasons why but she's pretty solid at what she does and when she says that's what she needs that's what we run with um and there's a parent Guardian communication plan as well because we can only do this well this
literacy work in Partnership and if they say why is my child coming home and this they should already know so that's the information what we that that's the most recent report from the Department of learning ination awesome excellent any questions
for Dr ad I have a question that I don't even know is something I should be asking you um but you said the if I know the answer yes you said the postco numbers for comprehension and application are down those kids were
when Co happened do you know what I mean because like you could see it if it was a learning loss they were in school and they missed that but do IDE the the numbers not for a cohort per se but for the the grade level um we're seeing that they are able to have the same aptitude
but when it comes to those comprehension pieces Co didn't affect them at all um we're saying that it's we've seen differences between the cohort previous and their cohort so why we don't know okay but do know is that there's gaps there that we need to we need to fix y
like I said I'm not sure it's a for question it's just it's a good it's a good question it's a really good question and I'll be honest we we have work to do like every other school in the country um kids lost a lot drink com they did um growth is something that we
we do believe we have control over though and so we have to do our best work in that area I actually prefer that versus MCA testing which is a shot in the dark by whoever wants to take the test or whoever wants to perform their best effort um this is telling us how well we're actually doing over the
course of a year with our kids and does BBD have a linking study so it kind of tells you who they predict yeah they do I haven't looked at it as in depth as I had with NW because I know they have a huge linking system you know the thing that I'll share is you know we look at at our data at our at our high school
students and you know and I don't want to sit you're in bash MCAS but when we have a you know a comp comprehensive act average score and not every K takes it of 24.1 and our MCA scores continue to to decline postco there's something
missing there and so um I do think that's important to think about um doesn't always translate with the other grades but um we know we have work to do an instruction like everybody else does but that's why we're here so I'm excited to see where where we go with our with
our work with our teams and this laser focus on instruction that that is really gearing up here um in August thank you so much um all good yep all right moving on then to 11a community school and Family Partnership
Community survey update this is just um letting folks know that we have put out a community survey and it's been out there on social media um the rocket report is coming to home soon very soon we just got it in the office today y
it's on our website there's a QR code there there's a link to things um we really really want feedback from the community um it's the only way we can get better um and whether things are beliefs reality perceptions we just want to hear from families and from and from
residents in particular um because continuous Improvement is our work and this will be used as a baseline um we will share um you know the survey results with um with the public at a board meeting probably in the fall um
we're going to keep the survey open for a pretty extended time because we want to capture as much as we can from our our residents um and because the um the survey itself is not actually going out until um um to the um to the non social
media ites I guess um until they might get the rock report in their mailbox so that's what's going on there but we're excited to see where this where this goes and um and we do need feedback so I'm encouraging the community to get involved and and submit their thoughts and feelings good bad and and otherwise we really want to hear from them are you
able to see so far how many people have responded like yes I can but I haven't looked yet okay um what's the number 215 we have 215 responses so cour and I have access to it so far um but we're hoping we get a lot
more so just a question for people that have been here longer than others have we done a community voice I haven't ever before have there okay long long when do you know well we hired somebody
one point in time when we were looking at our operating lovey so was before that Y and then we had Community conversations with somebody else yeah that was when we first got on board yeah early on so Morris Leatherman is the preminent survey entity for schools um
you're looking at 25 to $30,000 um I didn't feel like spending 25 to $30,000 so I created a survey a branching survey that I think asked almost all the same questions and then maybe some that are more unique to us uh
and I of the belief we'll get the same information back there's also is a random sampling of of they do a telephone survey for Morris letherman um ours is so it really is the luck of a draw you actually get surveyed we're asking everybody so I like what we're
doing better um plus it saves us 25 to $30,000 which I think we all like I was expecting Jessica say something when I was in second grade all right that would have been a mail I know right so uh moving on to 11b
resolu resolution of ackowledgements for contributions and donations Dr Rover it's getting late but I just want to say thank you to our community we're so lucky um box Toops Rockford Education Foundation um Rockford Veterans Memorial
Group Handover Athletic Association Minnesota Masonic Charities right henin we had some Anonymous donations the lions corpin lions Diane low Hayden of our County I also want to I'm sorry the these are donations from families of lunch account money which by the way and
I'm going to point at Chris again because she told me this this morning that the donations of lunch account money pretty much covered what was outstanding in balances so for our seniors for our seniors so um that's a pretty cool thing and um I just want to
thank um all of our generous donors whether it was you know a high dollar amount or just a a few dollars we're appre and we're thankful because it all matters thank you so much and appreciate that so this is an item for uh approval
so i' appreciate a motion Amy Edwards thank you Amy Edwards that's a first can I get a second please thank you Miss prasa there's been a first I heard that okay but me and Jessica it was the two
of us I saw it was a good combination all right so we'll go to miss nean with the second so Miss Edwards with the first Miss nean with the second any further discussion besides who did what excellent this is a resolution Madam
clerk please Amy Edwards hi Jenny hi be hi Jessica I ER I will obain Jamie hilr I thank you so much the resolution does pass we'll move on to 11c negotiations
committee meeting Monday June 4th for p been changed we have two new dates to add thank you so that date is not on there so can you please share what they would be they are Wednesday July
10th at 400 p.m and Monday July 15th at 4 p.m. all in the Rockford Middle School lower conference room 11 yep excellent thank you very much Board of Education work session Monday July 15 5:30 in the district office boardroom and regular
the meeting board of ed Monday July 15th the meeting follow 6:30 in the district office boardroom board committee update so appreciate any member Jessica Johnson wishing to start go forward pleas so I know I might repeat a couple from last
month but I didn't put this in so I'm just going to read them off all right so had policy committee meeting in April and also one today um negotiations um three of them this month on the 3rd
the 5th and the 17th um continuing education meeting I had on the 20th of May which by the way is Kevin F is amazing on that leading that committee um award selection on the
8th of May um Early Childhood committee I'm on an early childhood um committee that was agreed upon through an MOA through the teachers contract to discuss
um starting the preschool year earlier and extending it a little bit later so we've been they've been doing research and they asked for a school board member to be on the committee so I've been on that we've met twice once in April and once in May um and I also attended um
this Elevate demo um I was asked by Mike and Cindy kinsky um to attend and it's regarding 403b um also just um a program to help our
teachers learn how to save for retirement kind of financial planning and stuff like that so looking at that program as well what we can do to help our staff with that um I the last day
school um for teachers was there for that it was wonderful very well put together uh graduation was amazing I just I thought graduation was wonderful uh very well organized the
kids are incredible like I just it amazes me how the kids just know exactly what to do and they do it and they're happy train um they are very well trained but they're they the um they look they just seem happy there
they don't feel like it doesn't feel like they're told to be little soldiers and you can and can't do all these things and yes it it's about them I love that our graduation is about our our graduates um also attended the awards
ceremony in May um with the scholarships and a great event to go to so I think that's it thank you so much Mr CH okay so a lot the same as Jessica's negotiation
committee policy committee and we are all amazing because we got all caught up with a pol with the policy review like way caught up yep so just yep been here for a lot of the day but it got done so thank you lots of the day like like yeah
I've been here since that too so so anyways I appreciate and really helps us with the system to get that done so thank you and Jenny is a superstar on that committee so thank you J Jamie Jamie sorry j
jie that having name issues tonight AR we and then um so the so negotiations end of the year celebration the awards selection and then obviously handing out the wordss which is always so much fun
and I tended a c in May and then in June a regional which is now called saf we are so lucky to have Jeff kind of heading that up because I don't know without a strong committee head moving it forward that it would I think it
might have floundered a little bit it still is we're getting there but couple things that they brought up was um a lot of talk about the read act Still In Motion One participant shared that the unemployment has actually helped
them with retention I don't know how it was sitting with our district but that was a superintendent that said that I'm on contract I just wanted to look that up I'm like well there's always some one positive uh look for a new cell phone policy um and there's a new process of
removing a coach that was they went way into a lot of detail so if you're wondering about that let me know and then maybe consider planning an event with any new elected offical officials after the election and I just thought it's something we should put a pin in
because we've talked about this many many years I'd like to actually making thank you an actual like plan to move that forward and that was um a lot of wrapping up the year for the new what does it stand for S a f school's
advocating for fair funding there I have to get C out of my head excellent uh anyone on this side of the I can go thank you um so I got to go to arts and academics night that was pretty fun they added some new stuff to theater that what they did a little
puppet show parade so it was kind of fun and cute um I also got to watch the seniors walk through uh the elementary school for graduation because I was there for the field trip that got rained out for the first graders um I went to graduation itself um and then I had a
couple different negotiations uh principles and the support staff a couple times and um I also got to go to the eighth grade celebration walk that was pretty cool to see um and then uh the end of the year breakfast
and awards and that's it all right I just had finance committee meeting and graduation I and policy committee meeting today I forgot that one sorry for slowing us all down with all my
questions was award ceremony last month for you yeah a cery yep thank you so for me I had uh I attended graduation which is the best and I always say it's the best seat in the house to watch the kids walk across
and with a wonderment and excitement and all of the things in their eyes um as they collect their diploma um from our superintendent and it's just very cool um to see that so just hats off again to the high school team for such an awesome
job in pulling the graduation together once again um board prep with uh Eric and Jeff um finance committee of course where we had a preview to um the budget discussion that you all had tonight with
all of us so that was very helpful um and then just uh General sense uh clearly I've been out in the community with uh some of the things going on with our baseball team and I just do want to highlight um the the high school had a send off for the kids going to their
first state game and it was a simple and easy call to the fire department to say hey do you think you could show up for these kids and escort them out of town and it was you bet absolutely and so at
6:20 in the morning um on the Thursday the the fire department was there with two rigs uh officer Burley was there with his car or Deputy Burley was there with his uh car a um a local community
member that um is a officer uh in a different uh District or whatever jurisdiction uh had his undercover car and escorted uh the kids out of town and I just thought you know reflecting like yes it's one moment right for these kids
but to see the like the community rally around the really cool things that are happening and you can say that to this group you can say that to how people show up for robotics how people show up for a trap team how people show up for um our track like it's just it's so cool
and I just like the answer is often yes when you ask and that pride is just um that's why we're here and that's um cool to be a part of this community and like that that's so cool yeah and it just quick yeses so anyway that's all I will
say oh and oh and then Eric and I um worked on just getting the Su evaluation together which he reminded me of thank you so much um I appreciate all of you um representing the board at graduation as I was able to be a parent
so thank you for doing that for all of us uh end of the year breakfast was was a uh fun opportunity to uh celebrate the staff that's here had a end of year meeting and evaluation with Northwest
Suburban Heather L um went through that worked with Tim casy to uh from Elk River HR to to be able to deliver that information we had a finance committee meeting on the 12th of June yeah so just
making sure my brain was right and uh board prep and superent evaluation and that was all good so that's me excellent so with that the worst object on the agenda oh yeah adjournment uh I
will make a motion to adjourn I second Miss Johnson with a second all those in favor opposed and we are journ 906 91 so he has to dinner ready for that