recording in progress app lead open meeting statement adequate notice of this meeting of the township Council of the township of Roxbury was given as required by the open public meetings act as follows on December 31st 20124 Noti
emailed Daily Record The marar Ledger the West Mar repor and The Daily Record notice shall also remain posted throughout the on The Bu board the main hallway municip call councilwoman Al here councilman kry here Deputy Mayor crley
here councilman dppo councilman Hall Council Riley May here brings us it four reports of council and representative council committee and new business
post 2025 current fund operating Capital budgets hello hello how was everybody today good ready the floor is yours perfect thank you um Council knows we went through a a
decent portion of the operating Capital at the last meeting for the C fund and we're going to pick up where we left off so um first on the agenda tonight is the first aid and fire department budget so I'll give everybody a chance if they
want to take a few moments to get there so that's again that's first aid in operating we're going to start there and then ultimately we're going to kind of toggle back to the capital budget talk about that uh for the fire department so we're going to start there that's page
78 the digital copy correct I'm not 100% certain but should say fire aan number one that's the first the first budget sheet Perfect all right so we're going to start there so we have first aid in
Fire Company one Fire Company number two um right now company 3 is not running a first a so we don't have any budget for them for 2025 so any questions on on company one that budget to maintain it
at the same level as the 2024 funding level you we're talking about operating our company number one so for Fire Company number two their budget increased by $1,500 from 2024 to 2025 their request there's
any any particular questions on yeah the expenditures yeah there's always some money in there in the event that need some things that that they otherwise don't purchase like for instance if you look at a 2024 budget additional equipment we budgeted 3400 they didn't spend any
which which is good but if they if they need to we do like to have some funding in there it comes up from an operating standpoint but that's um some of the reason why their their budgeted amount versus the actual little bit lower than match up
exactly and again I mentioned we don't have anything for C company number three for this year we currently running in EMS so we did put a budget sheet in but it just reflects um no funding provided so if you continue down into your budget at the last meeting we did
discuss fire prevention so I'm going to pass by that unless questions have Arisen concerning that budget I'm will to move first to operating then to capital for the fire department so again the first budget you should see is fire
company number one their operating budget they're actually at the same level but recommended is at the same level as and what they requested is the same level as 2024 there any questions on company
one move down move down to Fire Company number two you can see we slightly increased company 2's budget for some specific line items um that they had a few overages in
2024 and then we've adjusted some of those in 2025 just based on what we believe they what we believe they need overall their budgets pretty pretty stable compared to last year there any questions on
compy is operating for fire move to Fire Company three their budget is it's basically the same and it's slightly reduced but minimally so again their their budget is pretty consistent with the 2024 budget
company number three thank okay so if you switch to Capital hopefully stills yes but we so their expenditures related to last year so I apologize I was going to go to Capital I should have gone down fire
chief's budget there's one for the departmental Chiefs for fire um pretty consistent with 2024 I think it's $500 more overall much is pretty
consistent any questions on the chief's departmental budget okay so if you if you switch to Capital everybody gets a chance to switch to capital for for the fire departments there's a few projects um that are
planned page seven digital thank you so if you take a look at um capital a few big projects for the fire department for 2025 one is the chief's vehicle you'll see that at the top of
the capital sheet that's budgeted at $130,000 that's for a new vehicle um based on a recommendation of um Steve S our Public Works director who also managing Fleet the current vehicle is an old an older I think it's Chevy too I
believe is what we have and it's um it's Steve you know 2014 so the recommendation is to replace that and it's a it's kind of a put together vehicle right it's a chassis then it's an upfit kind of like we do with some of other Public Works Vehicles
so this is a this is a pickup truck and then it's outfitted with um what the fire department recommended in it so it's a big expenditure for for the fire department that that's what I think we need for that that going to go I believe that some of the vehicles when they're so bad
they go sometimes we use them but that that's one that we need we need to move out totally outfitted yes we have for all three departments again some turnout gear we believe we'll be able to get that funded again through a grant so we you know that that state
Grant's been in place maybe this maybe the third year which is great we're able to use it for for turnout deal whenever we need it so do appreciate that funding from the state the other um large project in the fire department is um the Hearst tool
replacement for fire for I think company is it company one or company two two two thank you um that's one that uh we needed to do and we talked about doing it last year we we applied for a grant unfortunately didn't receive that we appi for feder last year um so we just
didn't to move forward with that one that's the other that's the other large one for the fire department any questions on their capital upgrades the ceras that we origin purchased seen their and this to repace
all right so I'm going to move to back over to operating the operating side we're going to go streets and roads I know Steve S Paul here tonight they're going to join us any specific questions for them so going back over to operating not sure
Steve has a few handouts get the capital want to give to the council so first first up for Public Works is the streets and Roads division so you'll see that first excuse me um that budget again like a
lot of the budgets we have throughout the p is very similar to the 20 budget for streets and roads but if any I think the increase is around $3,000 for the 1.2 million budget but if there's any specific questions anybody
has for Steve or for the group here we can certainly try to answer those for you that's part of this cost so we have to go from one time a year to three times annual to meet the ms4 DP per so some of that is reflected here what's not is we
are and Valerie can maybe speak to it as well but we're planning to out of that 50,000 we have an opportunity to offset some of that those funds at the end of the year with funding so 125 12,500 would ultimately get reimbursed back
into that account if that's the method of what we're planning to do but 50,000 the sweeping disposal you can't store to be disposed anually you're saying be at 62 no it would actually go
37 and but you have to pay it you have obviously have to pay it up front to get rid of the material that Grant comes in I think at the end of the calendar year so once that comes in re charges down to take no it's it's
expensive it's an expensive Venture so we sweepings are part of the disposal cost we also have asphalt disposal which we generate just the normal nature of the job concrete um we have to keep up with it because of D rules and
regulations so I have a question as far as the street sweeping how is our truck that we use if we're going to put all of this extra sweeping on it it's due for replacement um I don't it's not something that's currently in the budget
being recommended but I will tell you that it is greatly need it is greatly needed I can only imagine because you're Jo more than double the amount and is it also my understanding that if you have big salt piles that get dumped you have to pick it up right away
yes really there was quite a change with the new permit there was a lot of changes there and a lot of expenses that go back onto the township and I'm you know limited funding limited funding from the state so it's difficult but we manage it as best we can I mean yeah
this is one of those mucht on the road so the state requ us to clean up a little yeah it because it falls under Health right so we we try you know we identified some funding that we can offside with sleeping disposal which
helps and we make that somewhat of a permanent reimbursement which will ease some of the burden for the disposal but it certainly doesn't light Bel low on the actual function of we we looked at it for this year it was in Steve's request you'll see if we get the capital like a lot of things
gets bumped we're going to make it work and it means we added some money we get the operating cost we added some money into there so we can do some Reser reserv some upgrades to it and fix some things then we're going to
try we're going to keep it running so going it's Unique because this year would is totally different going to three times a year it was going to run five days a week from the end of March to the end of November so we'll have mon um currently it's an old there's a
lot of downtime just for breakdowns um it was probably on a road four to five months it's very expensive very expensive now we we do we do net there's an agreement with net that we're updating because they're going to we didn't up B our rates for us to provide
that to them so we're in the process yes we have in the past but it's been so mined because it's only been one time a year they didn't need much they they need more now so we're in the process we've met with them and you know giving them some rates that are more reflective of the actual cost of the
service so um we're in the process of doing that but this is one where as Steve said this thing's going to run this is going to run eight months out of the year in the we never purchased a sweeper since I've been here and that's from my previous experience where I've work places where we swept a lot more we
were repl this street sweeper every four to five years we've got a lot of years out of this because we don't use it quite as much but at this point we don't have a choice expens it's it would not be pay for the oper pay for the equip
so I have and even on a co-op it's still not C effective so the The Proposal that's it's in it's in enr it's reflective that we're hoping to add some money to it rebuild certain items on the current sweeper to realistically get us to the
end of 2026 calendar year because even if we ordered it in 26 we're not going to see it you know on the ground here until sometime later so we're hopeful that that keeps the machine running way
our yes it's an old agreement that's probably been in place for 20 years I don't even think there's an expiration whenever Steve and I spent some time talking about it realize they would need more than what we've done in the past we
thought it this is the time to take a look at that we P the agreement the format of it it's okay we just need to change the we just need to change the rates I think some of the rates have been changed over the years informally let me say that that's not probably the best way to do it it should be changed with a with a formal
agreement us we could I think that they'll provide us some Revenue um we don't have to do it I mean believe me when we talk to them we told them they they were more than welcome to explore whatever other options we we we not doing this because
we need to do it for that right we're being a good neighbor and that's okay but you'll see when we get the agreement back if they if they agree to it the rates are are much more substantial the other thing we provide for them if they need it is like the factor truck for like sweep for like you know you
know suction for the on an a basis and again the rates for that are when was the last time the rates were casually increased I don't know over the years over the years so which is better than the
original rate because that would have been much lower than it should have been currently you know in the past approaching a mon 3 weeks to a month in neton our eight months one
month is netcon correct it's it's reflective so the The Proposal that we gave them we took all those things into account wear items uh labor costs Legacy costs even put in for like the amount of
percent of the amount of purch of additional questions on streets and Roads next is so that's one where you can imagine this year we spent a lot of money we're recommending a higher budget amount for for this year and we also as Council had
a chance to take a look at the end of last week I had talk a little bit about fund balance and made a recommendation that we replenish the Stow trust which we are using um this has been a tough year you guys know that every time we go out there's a lot of little storms we
spend a lot of money on on salt and manp power and contract so we know we need a yeah so this is one where um you know we need to this we look at it every year and we've done good in the past few years as you know some of our
this been unfortunately I don't think we're done yet this has been a long winter you know started in December it hasn't really War at all so we have to get through about another month here then we have to get through about two months the end of next
yearv WEA coms on we always try to make this work we always look at the numbers and you know it's it's really to a great extent a guessing guys that 103 January that's 2024 and P made January
27 would because changed AES Sal and wages so just talking about the description January a
24 theow balance the you see ited in this sheet was 225 869 but we at the end of December and early January we spent 86,000 of that so
right now it's the actual bance of trust is 139 at this moment today start a year8 this this year this year we it started in December so actually what happened is we took the we
did the purchase order in and because the snow Trust balance is actually a general ledger so it doesn't reflect until you actually pay it and we paid it this year so when you look at the AFS or the annual financial statement you'll see that the balance is 224 or 225 869
but then in Janu we PA 000 bance 139 any additional questions on snow where we're the snow trust the recommendation is right now is to put $200,000
in there and we wouldn't recommend anything less than that we have we have a lot of bills to pay Steve just ordered a lot of salt because we were out salt so what's the so it's AMS
reflected the total operating bud23 right now we've already sp% for last material cost is is pretty good it's just that frequency so yeah it's it's on a co-op so that material we're getting it for aice
we started that last year so we're getting it for a little bit better rate than we were purchasing previously it's the type of storms these ice storms are just very costly with the salt usage and then the liquid usage
so Andy we typically aage 4,000 over 6000 from November to today most us at the to have a better understanding that the interesting part about the process which it's somewhat delayed it's the
first quarter of the Year rather than doing it the year before we already have some data right we know what we've done for the past month and a half which you know it's not a total guess um you know we've sat here before I think in mild years and we've reduced it because we
know we're at this point of the year and it's been a great year and we know we're we're going to be okay so this is one as Val mentioned it's just that we already spend a lot of this point compared to previous years so
through the end that's why we're recing put more money trages transf into operating sometimes when we run out of M TR we yeah we want to keep it had discussion
and' areed the am ADD Bring It Up 3 yes because we anticipate using probably about another 150 out of the trust this
year you have to remember we also have next year to go through we have November and December next year that will need to account for and also the first couple of months of 2026 we usually charge the trust before we get the budget
process anticipating spending on top of the operating wetip another out of and then take back down 15 re Bas what we like I said and like you said there's no
crystal ball we don't know what's going to happen in the future there was supposed to be a big storm that was going to come in this week now they're saying that's not going to come in thank god um trust me when I hear the ice my window abely she reminds me we had a very long discussion
today there's one additional service we have it's in the backup that Steve's recommending for this I explain it to council so you know what we're looking for related to sorry dialysis center that's still active we're doing that as the landlord
at some point we may not be right so we might know that within the next month we don't do that contract do it so Steve's going to talk about one item he's proposing for this year I think it's quite interesting that the
cil's aware so I'd like to add you know we have a forecasting service now that's more of an analog meteorologist forec um there are other Technologies out there that I'd be interested in bringing into the township to help kind
of increase the efficiency of when we put so on the RO we know how much we're spending in so I know that there's ways to reduce it potentially and get more accurate measurements of the road surface temperature so they have sensors out there that go in the paper and they
will they use a remote signal to go to it's an app Bas program will tell us to a 10 ofate degree what the temperature is of the RO condition we have areas in town that we know historically are colder than others Landings Ledgewood um but we want to we'd like to put these
some of these sensors around town to be able to get a little bit better depiction on what's going on what you don't know is when it snows out you have the sensors on the trucks and it aims a signal towards the ground if it's snow covered it's not active so that ground
may actually ring temperature once you scrape it and you put the sot down it was all so these sensors will tell you if it's rising falling and you'll be able to make a determination even from you know realistically from your house you look at the app and you know what's going on so it's a
subscription service it's a three years Service uh the company is called visala same company that we're using for the road AI program evu roadways um I recommend it I have familiarity with this this uh these types of sensors in the past they're very effective um you
know will it save tens of thousands of dollars I don't have that answer today but I can tell you that it will definitely give us better decision how we per corre no it's
purchase this five right five sensors for $10,000 that includes everything them if it breaks they replace it they so would you be able to come in the three is
three and you'll be able to create the data to this is if we if we if it's saving us money this isn't this isn't so much like Ro this is this is a little more this is real time so this will tell
us you'll be able to tell us at the end of three years if you save salt using this and offset those numbers from the salt to the service yes yes You' be able to a
dollar if you save it one time if you save one application you save your money these are these are valuable products not that I'm advocating for that company but I will tell you that these products are extremely valuable so inad Tre that one that would be our plan if we put we
know where are that typically are challenging Landing based off of how we've typically performed the salt applications we could say prob it would also help us deter which are
we're not put which we're not putting down the whole say oh we only need to go landing Su fire we can take a look at the terms I'm not sure the details if there's issue we'll look at it
I that may be a vou question because for we may not be we may not to but we at the contct it's just in the back up to call it something different it's an operating it's an operating it's in the detail in
the back of operating atom any other questions onice yes we can look at that the quantification I mean we talked about it but maybe you know yeah yeah I think there's still going to be a subjective piece to that there has
to be there has to be these guys saying hey look we know we would have went but we didn't Bas am ofs we have would easth all right so he'll come back with questions yep thank you all right so the
next sticking with operating is Public Works some increases in wage portion of that there's no new employees the um other expenses are relatively yeah I think sometimes it's when we hire
people during the year I can't always keep them straight but sometimes it just depend other than that those costs are relatively stable Public Work questions about that budget you6 239
257 27 yeah the big number there is the fulltime right just the full-time wages the adopted we actually spent more than what we adopted in 24 and then what we're recommending for 25
don't yeah I mean we could get you the detail on that so Council understands who's in there how that what the changes on thata sense out of it depends I we got to look at the individual sheet see because again
sometimes people change throughout the year people coming and going but we can look we'll we'll you the detail if you look at the salary sheet that shows you indidual
people you guys able to get there 111 yes everybody's Sal and that number we take out at the botom give you I was just ask you we're
spending why why does it vary so much from last year we expanded 8500 up to 38,000 we the that's certainly so when
we have stor we've comped and then most recently we've changed from a brush pile to brush coner that's different recycler brush we kept it the same it's the same
amount it was 38 we're recommending 38 the frequenc how often it was supposed you know was done sometimes we do it later in the year there was a budget constraint or budget should we should do it every months but that's not historically what
always happened but I will tell you that we did change the that's that's the major change I see you're an unknown months ago two months ago very recent unnown we've had so muchow we haven't
had a lot saying we'll definitely know and could we might not I don't know I don't know what this you know what the difference is going to be quite yet anything else works
so staying with operating next I believe is sanation recycling so the increase that you see is based on our existing agreement with diamond
2 it's good you've been aced I'm most hasang they provided extensive service everybody knows um we're going to look at that for the next contract because we probably need yeah yes because it's just
we anticipate again just everything's more expensive so we want to look at that we certainly want provide a comprehensive service but we're going to look some ideas we'll bring it back to council that before we make any changes to service we want you to look at them
and agree them that should be in the next few months here there's some requirements by the state for purchasing purposes that they have to review the total contract is I like to say the Big Brother State
yes contract usually years we have the funny thing is they want to review our contct anything additional on TR contct you know I'd love to have two three four I'd love to it's tough
there's some tals that you know do have just get one it's unfortunate I wish we had more I really I really do because weing price you know look all different options there are Shar servicesa even for
parts piece maybe that makes sense so there may be some value to that maybe not we certainly want to look at everything even if it's whatever it saves us if it saves us one of our municip Serv
service and it's and it's absolutely certainly possibility because things have changed have Chang maret Commodities are most people down things that used to
beina yeah so we have we have some work to do on that one I think with a year to go on contract should that process a lot sooner yeah we've already we've already been talking about it just for some of the things we could do to and Steve's
kind of spirting that with Val which is which is good and we're definitely looking at service again our our service is comprehensive if compared to other towns I will say I think we provide a Cadillac I'm not saying we should because we think it's it's a great service for the residents um but that's a good thing we just need to take a look
at it make sure that's the right level of service and if there's ways to save money I consider something did down in the South not South Jersey I mean like Texas yes it's a great
service right person Inc dumping somewhere right so we we do love the service I mean that's I think I think the residents do too again even having the the metal pickup you know that that's a service part that a lot of places provide it's it's a great service so service it's a
price question yeah exactly we're we're going to work else all right thank you so buildings and grounds the operating standpoint think this budget pretty
consistent two two full time corre two fulltime deploy just did jump down to equipment repair we talked a little bit earlier about some of the line items in equipment repair being Higher One we talked about in particular was roads is
related to the street sweeper there's also another large truck that we originally had looked at replacing this year and just it did not work for us budget wise so we want to spend some money on that vehicle and keep it on the road a little bit longer see the
equipment repair line I'm sorry overall budget is a little bit higher than last year that might have been people that moved internally we no no no
not there was a promotion within that division internal promotion yeah that's in the same agreement yes no correct yeah there's no new position
yeah expenditures ask we'll take a look at that 271 that's that's related to the sweeper yes and we recommending moving a sweeper and
a single a so both of those Vehicles we trying to EXT for both of those vehicles already anything else which exact line so so we have multiple pieces of equipment there and they get serviced
more frequently so it's 400 each oh I see this isct this should be reduced that's my apologies this is just calculation so this should be anything
additional so if we jump over to we'll come back so we at build and grounds we don't have a lot of projects for 2025 there are certainly more reced
fin what we we park lot improvements we have our hbac replacement plan try to keep that in place that was put in place years ago to keep us on track and we have the radiat system
which is a project compy number two so I don't know if there's any particular question so those are other locations those are locations we just we change that every year as the buildings change the description
I'm G to move to I think it's page 10 in capital so take a look at that we have our annual Road program at around 700,000 in fact I'm going Steve pass out some information to you yeah he's
finalized um list you know we always update that depending on on the funding level but he's going to give you a preliminary list of what he's thinking about for for roads this year um keep in mind he also has a few things on there that we know for instance like Mark and
green Lanes they're going to be paid by the gas company um but they're still on you just see at least they are getting done we just don't have a capital expenditure for that but I think he has a handful I'm not sure if there's a handful of gas birs this year or they roll in next year so that's the first so
that's our that's our budget we wanted that number to be higher we just couldn't make it work unfortunately sidewalk maintenance um but it's an increase of $300,000 yeah we did increase it we did increase it from
24 resurfacing increase 00,000 yeah yes so if you yeah you this from year to year if you look at um the next line item it's sidewalk maintenance we're increasing it from 24 but we're not
getting it to where we want it to be we've been you know the sidewalk program I think we evaluate that all the time so always trying to do a better job on what we do the way of maintain sidewalks um one of the handouts Steve just gave you is um it's for a piece of equipment that
that we would like to purchase it's down in the it's in the the list of of equipment and it's a it's a a scarfire that is used on on sidewalks to address um heaving or uneven sidewalk slabs so
the picture he showed you illustrates the how it looks and that sidewalk where we did it we did that last year um didn't somewhere down in s we did that and you'll see with a discoloration you can kind of see it a little bit where
where we actually did the work we think that's something that could really help our program where we can actually with our staff go out and address a lot of heaving where I think it goes up to maybe an inch inch and a half inch and a half where we have a lot of those where
instead of replacing those slabs or trying to you know ramp them a little bit we've tried that with some of the material which has worked at times sometimes it doesn't work um because almost like there's not enough material it flakes off and breaks off um we think this could be part of our part of our
program we'd like to you know move forward with this and we're going to be bringing back to you at some point probably some other ideas of maybe what we could do for sidewalk replacement um we're looking at some different programs that may work give us more flexibility on where we go to try to deal with some of these you know you guys get some of
these complaints that probably have the really large Hees where you can see the bottom of the sidewalk slab and people don't realize why they can't get to those um we're going to we're going to working on that probably bring something to you but in the interim I think we have multiple pieces of our program we
think this is a big piece of it um we Public Works has catalog these and they know where the different we've categorized I think three different levels of so we first started using we on this or on the or on the or on
the well the one that we did was we I I use the term rant right we put some we put some material in and try to address where the heaving occurred I think we had some complaints we did have complaints about that um that's worked some places I can tell you so that's not
this that's not this this actually shaves off the the concrete so if you have a heave like this it shaves that piece off so you can see where that where that color differentiate differentiate is and it actually leaves that surface level and our goal is obviously to have a level where they
match that's where the trip Hazard comes in so how much I mean you can't like this sh to an inch and a half or less in and a half so it can it can resolve not majority of our sidewalk problems but a
lot of them and we have C at some point we bring more information back to you we categorize a lot of that that'll handle a lot of them and we can do that we can use this equipment on our own which I like because again as much as the ones that are really heed or unattractive all
sorts of things you can't push a a stroller on there and ride a bike and things like that the ones that sometimes are the very small um heaves they're trip hazards because you don't see them and I hate to admit this but I could be like firsthand person that can tell you I've tripped on them because you just
don't see them that well people catch their feet on them and we have trip and fall problems where we have you know residents that let us know what's happening and a lot of times it's these smaller ones rather than the ones you're not going to miss one where you can see the bottom of the of the slap yes yeah we just we we
just we we sampled it last year they brought it in for a demo we just wanted to see how it worked vacuum yeah it's on there it's $331,000 I mentioned it during sidewalks I want to kind of talk about a car if you go down about five line you'll see
the equipment in there yeah we did a few we did a few areas this summer just to see what it was like the the the cutting edges when cuts into the concrete are very durable naturally like anything else I mean it has it's a small pool so it has a small engine that requires some some
maintenance um the crew would be small to operate or would anticipate you know the days where there's quite a bit of sidewalk lips that are under an in and a I would say half so a lot of our program that we
currently do just the large that adding but as we're in that area under including others reping them as well so we have we have quite a bit we have quite a bit of under an inch and a half that we
would be able to do I think it would take us to get through all of them you know several years five or six years but it would be very large this would be permanent as long as the tree doesn't exist
this is accting for that as but I think in some locations where you see the heave it may not continue to heave it's a good point because it may continue but other times I think it kind of gets to where it's going to be and it stays like that we're looking at everything we can
do we're just always looking at other options because we have a lot of backlog side there's they're small in inch and a half right if it's anything more than that this will not work for that we're not going to do that we're going to look at other other options which could be
ramping it a little bit if we can temporarily or it's going to ultimately be replacing that you know replacing that P to corre problem we have a crew in the summer that goes out they put a
little patch on each one of these so be doing that any use this device it could be a combination it depends on the situation but we would be hopeful to start this program and if there's areas we would have to ramp in addition
that but some of those smaller patches explain more they don't take very well there's not a lot there have to scarify PES that we've been doing the last couple years we have to scarify in order to truly B to kind of be more of a
Perman repair where with the scire here we know we can go in there and you know C over our guys and do it and hope that's it never have to go back that's that's that's the game and of course the trees are an issue and we would take
them I don't think it's very long turn I think these are I say least at least percent the percent of you put in categories I think this is a good step in the right
direction for per as go bear this is a year not this is a great solution thank you I have seen the patchwor down the cities around country it works sometimes we we're
hitting this on that as Paul this is a mayor they'll be totally it's done yes not that I'm aware we we should there could be situations where we just
do half because the other half is good I think in this instance it was bad only it was just the timing and the program but I SS bad right there are ones right correct if they're relatively new and in good shape we're not just
going to do them and do them but then I've always wonder if we don't they could to do can we apply that to a different Road in the are they oblig to but if we don't want them to tear it's possible they're still Li
they're they have limits on what we can make them do we have Li up you know what I mean going to spend the money anyway yeah I think they were more much more generous in the past let me say that where they were doing you know the with the base in the as we were doing the the
top of the base it worked much better now it's more they're just repairing and you know doing like one lane so we need to look at that with them but I but they have some flexibility like the gas comp there's some flexibility but I think ultimately they have a number that
they're they're working from to so part of it is that we were not able to utilize that contractor that was Paving the road Contra cont we weren able toti the Contra
at the gas company typically uses and supp they not on a contract using Riv many I can see the difference in my did and one side of the road is a different
material than the other side of the road and honestly I can see the CER the center line the overlap I don't know we might have a problem pretty soon with all the track trailer traffic going up and down there so the that's the difference we we want
a hot SE as Tom mentioning that's that's our goal last a little long you don't get fail we had limitations last year mainly because they were not on a cont cont contractor they use because you have to take based local contracts La
the lowest responsible bid so you up having two different contractors anyways discussed on the best way to do it yeah if the co-op has the right contractors that the gas company's using things work a lot smoother last year just wasn't
like that work it out where roor was the subcontractor on the coop for years so it was able to work seamlessly and last year that changed it's not a bik l we've identifi that road as a road that we can potentially put a bike lane know the
signage that's all that is there's no CA Associated to it this is just roads that we deem that would be potential for signage as a bike I know that's been brought up in the past we want to make sure I just I didn't understand that either Patricia Drive is atrocious to
drive potentially thank you Cedar Lane is the road we had some residents at our last budget meeting of council were calls that came in we you know we we knew that from last year they have a legitimate complaint and we we made sure it was on there and there's also the base repair
piece which is important to do so we have that which we normally don't have much base repair so this that'll be that'll be done right so going down I hot joint is that hot scene basically you you're moving the
trucks as you pave the material is still hot it binds together okay so how does that work so I'm going to use Silver Spring Drive as an example the gas company paid half of that last year and I've received many inquiries about this from res I
don't how how does it work do there is unfortunately that's as I explained the limitations that we had with contractor of if last
year not have to could Contra right was unless they would somehow come in that same day or the next day that's they's never going to coordinate like that that's never we's could sorry I misunderstood this there's no
way we could have paid because they're not our state contract who Contra we've been very forunate in the past that we had a subcontractor that's change these contractors lose a b there's no way we can ask them to use our contractor we we
even we asked them we thought they would give us the money so like look if you're going to spend $25,000 to pay a road just give it to us we'll alleviate you of your responsibility we'll do it can't do that they just said they can't that doesn't work for them so we we've tried some different iterations to try to make
it work'll yeah always always we we have a good relationship actually what Steve really does with the gas company which which is great the to the total 68 we'll clean that up but those are that's the that's the proposed list right
now just just quick General to the road program I don't disagree I mean it's something that more money I think I think we should be upping this number I'm not prepared to discuss how much but I think
that we need to we need to put the parking line somewhere the idea that this is not enough we're going to look at internally we have some ideas of maybe over the next four to five years coming up with a much more comprehensive program we have to figure
out a way to fund it um Steve mentioned earlier the road AI is going to give us great data on where we stand right now we certainly there's a lot of Roads we don't need the road AI we know where they stand but it's also going to give us great Baseline data that we can think
council's looking in this year this year yeah look anything we put in there this year we're going to take but we know it's hard to it's hard to be consistent every year when we have pressures that keep coming in so we need to we need to take a look at some other options
I mean we we remove some things like the street sweeper we talked about earlier that we think are critical but we'll make it work like these guys are good at making it work they they figure out a way to make it work for another year or two we just we just do that because we do want to focus on P we don't want that
number to go back down but the more money that goes in there believe no one here's going to say that's not a good idea can F out and so maybe that's all we're saying at Point the budget process my original number Steve had 1.25 I don't disagree with that mean I
was trying to work with a million I was trying to make a million work could make work with what I gave you I don't I I'm not prepared and I I mean that prepared to talk specifically about how much or where this money will come from but I think the general
concept that we can agree that we want to spend more on Paving and Ming this year that staff should know that and they should be prepared to come back with some ideas as we should be we should
everything including one thing I would like to for Paving vir Valle getting gas service in that area will be a lot of there that are going toed some of themer shoulder Beed
probably solely because they're narrow roads but there are others that will Paving and there's a lot of Roads there and and they're about do anyway so which is good we're going to get good value when we do Gove them it's not they actually won it this
year they wanted this year this year we're not going to have but we won't have that same problem good reason we should just few what is the
state know we County list the county list came probably two or three days later from them we sent them H H yeah I think is that it that's all I saw I think I saw rockbury they gave us a list I think the entire County so we sent
sent you that the state we don't have anything in particular I I can't imagine the state doing anything to be honest with you only because the condition last year they did the piece in front of they might do that I need do more than um but yeah I mean in front of
46 they did the bad area in front of um uh leg of commment right we had some complaints about that that actually was red that whole stretch wasad there's none right now but the state will give them to us in different times right they'll they'll send us a letter and they'll say hey we're
planning on doing the following they they'll give it to us so we get those we we let you know they just right they did but they don't I I'm just thinking condition of their roads I don't see things for them to do right now that's just that's just me yeah their roads are in pretty good
shape too their roads are pretty good shape so those are the only that's it that's it for if we can if we can jump let's let's let's go to Capital let's
stay with capital let's with capital for for Parks Steve's here I don't think we have anything in there there was a recommendation I just moved it because we couldn't make it I
think it was for par go ahead Steve has a comment about the senior transportation in capital that's the that's the other bus we we did one so as you guys know Rec we got on the
road typically I will tell you historically when we reped a senior bus it's been consecutive years so not that that's you know but the other bus is
needed I repl of thats it was but I willest like last one you know the two Cy of Replacements have been consective one bus and next year I just want to point that
out that's what we have done yeah so we going to project manager so jumping down to Parks um the big project that we have we've been talking about for a few years is Kanas we're doing tennis courts which will include tennis and also pickle ball we
budgeted 340 for that we think that does everything other than the lights that are currently there as Council knows we apply for a grant from the state for 100,000 not certain when we're probably next few months we should know um hopefully we'll get good news on that
and regardless of that my recommendation is to pay for this out of the open SP trust fund we do have sufficient funds in place for the project the other that was a recommendation for last yearo as well that's that's
correct yeah that's correct and there's only a few other projects in there they really they're really equipment related for um some replacement of some vehicles that weip in the parks department so um it's really the courts the big
project it's probably the what I sent you on the fund balance recently I think if you B where was a CL I think yeah I think it's on the second sheet of the fund balance I think check it I don't want yes so if you look at the second sheet of the um the fun balance
[Music] um there were some other funds that Valerie included on there just so you could see them and you you'll see that open space balance and there's a few other ones that you put under like the re the snow trust just you had an idea kind where we that's how much is encumbered right
now right it's already encumbered for for previous projects that were approved so what she's telling you is at the end of the year 12324 our true balance in there is around $627,000 that we could spend on whatever the council
would already moved over so anything that when we do an ordinance for that involves open space when we do the ordance I pay that money over to Capital and for ofal so all the money that we've done
open space is related to already M into capital and ready for that to be worked well yeah that of that 627 we are going to have a Debt Service pay we're have our revenue for this we also get we also get another
425,000 Just Landing the other one was paid off I think it's around 150,000 Year all part so I'm Association we have not whether that
would work or not I don't know to look at okay us Association questions on pars yeah yeah so if we did nothing we have approximately 877,000 yeah I think
our debt service is around 150 Serv 150 subract 150 out 30 yeah out 30 that's yeah it's every year we you know we do some and we do some other things right because we end up doing some trees and there's some other things we do we do
the historic projects we have what we've heard now the total Comm to that amount of money no I'm completely maybe 20323 it's 2031 or 2032 Landing
I believe so yeah it's about it's about the same was probably my guess is it was 20 years whenever it was my guess is it was 20 years it was done before I was here my guess is when it was originally done I
don't think it would have been just 15 so I think it's about the same period of time we have it keep in mind when we get the all that information in they really go through a detail analysis of the de service and when it's so so I'm clear Kanas tennis courts you're
recommending we fund fully this year out of open space if we get the grant we'll reduce it yes we don't we're still funding it and we're still I mean my opinion is we have the money it's up to coun I think I think open always been
certain way I think let you know how much we were planning to spend in that current year so you get a better idea of whether or not this could fund all this I've done it I know it can but you can also see if you can
find anything yeah I totally get it you're using it for stct Capital that hasn't always just well we used used it for trees we've used it for involed open didal
projects seriously policy maybe our open space trust was F we aded theal everything other than the landing is all there's NOS yeah that that's obviously that's it's coming it's coming few a few years
ago right it's off that was about about 50 that's years okay so I'm going to jump back to operating if that's okay it's Parts
maintenance St here Parts maintenance I think it Opera be page 131 if I'm reading that right yeah have with Parks if we can we can get through recation since brgas is here that' be great
you'll so get por maintenance believe me have the same number of employees I will say that Steve did request one additional employee of parks maintenance that unfortunately I was not able to include this was the additional person that requested was actually a reduction
in staff in 23 help depand is still there hasn't gone down it's probably increased so were driv there we're doing projects in house and you know I'm not saying
that they're getting worse we're able to have better man fs and last werble to get as many ofs we don't have re I did request it it's needed
we did I think we did it in 23 when we did the agreement just to make it work probably ruction was probably an open an open position that we just didn't we didn't fill it and then we just didn't budget for it didn't do as decision well I always try to make it
work how about that that's what I try to do contract I try to make everything work is there a way to bring there's limitations with local agement Lim us part time certainly
we have reflected in here to additional seon us it'll were able to get a full did you SE St and a $30,000 increase from last this year
contract stff obviously Legacy add I mean if you're just talking one to one I mean it's probably still $50,000 more 60,000 more by the time the medical benefits as we all know we talked about in the last me are very expensive it's hard I mean it's hard be
very help a b some of Feld any additional questions on the Park's maintenance and that's what's happen so I'm the cream color be on right as you turn gas
who are the three um at large Crowley Crowley Andy and who Riley
so Jack so Jackie's W two I wonder if I could p I don't know how to pause it