FL stands andice all right for the roll call the record reflect all are present uh and I have uh just two comments today so one is uh we all talked about the the misinformation in
the Morrison County record about the golf facility that we have uh that we made there which was really just clearing some trees and brush to make it usable for golf and fiad and for a few different things so just wanted to talk about that for a second and then second
uh another retirement uh from Cindy Petron so thanking her for her years of service to uh many years of service to Royalton um I thought that was worth pointing out here too uh so with that I will uh take an
approval of the agenda mov director Bowman thank you I'll second second by director any discussion all in favor say I I I opposed
abstain motion carries all right recognition of citizens for info so Ellie and all right good evening board I along um with 131 other district taxpayers and
members are presenting this petition to hold a special election vote on our Levy dollar approval Minnesota statute 205 a05 special election subdivision one
I'll read that special election must be held for a school district on a question on which the voters are authorized by law to pass judgment the school board May on its own motion call a special election to vote on any matter requiring approval of the
voters of a district upon petition filed with the school board of 50 or more voters of the school district or 5% of the number of Voters voting at the preceding School District general election whichever is greater the school
board shall by resolution call a special election to vote on any matter requiring approval of the voters of a district it's an 84-day notice to the auditor effective this year so from tomorrow to two weeks prior
to the election on November 5th 2024 that is5 5 days you have to present to the county auditor that you would like this on the ballot this is going to be the most cost effective for the district as it will cost the district the least if you choose to hold a
special election it will cost the district members and taxpayers more and here's the signature pages thank you y anybody else okay uh going on to reports and news uh
so board committee report uh Finance uh our finance committee met on June 25th we just had a standard Financial update that heid you will share with everyone tonight and we had a presentation from PMA services that will
will come to the board in a future meeting um and that was about it okay um for Midstate we are working through how that board functions uh right now um and uh um how how they do
things uh to make it a little bit more efficient so um that's really what we're working on there and then the superintendant are working on the uh The Joint powers for that um so we can hopefully get that Chang to be a little bit more flexible in uh what the school
districts all need um that are going into that and then uh policy so we have three policies uh we're approving looking for approval report tonight um that is uh student attendance uh so they added one
line about religious accommodation um and new statutes that were in there uh in 704 we have the inventory of fixed assets the accounting system through fars um and that was uh all statutes
updates and the same thing with 807 health and safety there was just a couple um updates there so that's really uh it otherwise we've finally gotten through the approval of most of those we're working hard on 902 which is the use of the school district facilities
and uh revamping that so that is still a a large work in progress and then we have a whole bunch of new first readings listed on here for uh that we're going to start looking at to uh to get after those anything else from policy
okay uh superintendent report very quick just that we uh strategic planning committee met so we have our Communications plan um hopefully Nicole and I will be putting all the final touches on that when she comes back end of July or early August and we'll get that ready and presented on our website
in August and then just that the region uh the move from cmdc to region one one very smoothly and so we're all set there and everything's up and moving along like I had before so all right thank you uh any questions for the
superintendent all right uh business manager I a good evening um chair hosted members of the board this is the fiscal year 24 July board meeting update enrollment has stayed the same
since the end of of school year 9110 students this is a look at the general fund revenues for the month and may 2024 overall the district is on track the current year revised budget at about 86%
of the total budget I expect that by the end of this month I will have a good idea of where we're ending the fiscal year and can report out that at the finance committee in subsequent meetings and then the general fund again
expenditures for the month ended May 2024 similar to revenues on track with the current year revised budget at 86% out of the total budget which aligns with the overall fiscal years having uh
just uh under 10% remaining to complete budgets in total any surprises coming up towards the end of the year here as you're looking at paying the June bills at the end of the year and reconciling all that
um I haven't had an in-depth look at everything that's coming in at this point no surprises as I said as I as we work to close out this F school year I'll have more information in the next couple weeks
yeah very good any questions for uh he I have one question kind of jumps ahead a little bit but I seen in the accounts pable stuff of um withdrawal from Midstate what is the when is the date
that they reconcile with us I just couldn't remember in June so we have not we have not received that reconciliation inv yeah okay I just wonder could remember thank you and that happens a couple times
based on the dollars so there's some that uh like we just got a refund back or what was it called remember you mean a year ago yep a year ago we did because their fund balance was so high so right no we just got a refund back from them
from like K through two something oh because birth of three yep the birth of three that's what it was that was and that was a year old money already yeah that we just got that back so right and another thing they're doing this next year which will be hopeful is they they take money in case they have an expense
like for technology and fiber and this year they're not going to be doing that they're going to wait till think it were to actually occur instead of reconciling so we end up being they take the cash before and then reconcile in you and this way they won't do that but superintendent are working closely with them because we have to look at exactly
how they go and see if we can't make some choices just L money floa around yeah so otherwise they're just keeping it all yeah okay thanks I uh next is consent agenda approval so
boards consenting to approve the items listed below as presented at one time any point a director can pull an item off the consent agenda for further discussion so um overall here we have the approval of the regular board meeting minutes from June 10th the
claims accounts and financials uh approval of reservation and terminations new hires and approval of the retirement there anything anybody wants to pull all right I will take a motion to
approve the incent agenda so mov by director hacket thank you second second by director Bowman all right any discussion all right all in favor say I
I opposed abstain all right motion carries uh next is approval of the long-term facility maintenance 10-year plan I brought my computer I needed to look
at it on my screen do you want to pull up um let's do the revenue projection right there y so the long-term facilities uh revenue and expenditure applications is an
annual requirement of per mde the revenue worksheet is similar as in years past we look at our current fiscal here it ties into that uh our adms adjusted
daily membership and then with the long-term facilities maintenance formulas calculates our Revenue going forward this revenue is is based on 10 years out however the
revenue is applicable to what we set our Levy at and then ongoing if adms change at all adjust adjusted throughout the course of the fiscal year we have two two uh funds that are
long-term fa facilities maintenance Revenue goes into fund one the general fund is uh regular repairs and maintenance as eligible under long-term facilities maintenance and then we have a portion of that going into fund s because we do have a long-term
facilities maintenance Bond uh that is set to be paid off in the next five to seven years which at that time we will then see total amount going to fund look at expense
next this is the same this is just Revenue again similar to to revenue uh we look at the current fiscal year the base year I input the actuals based on what is in our finance system as of the date of this
report we then carry forward any planned facilities maintenance projects that uh align with the longterm facilities range planning document that Dr workamp Herman has compiled with the support of
Administrators and directors and we also then take into account any unexpected repairs and or needs that have since happened uh between the revised fiscal year 24 budget and
current uh this is a a pretty standard document knowing what we budgeted for fiscal year 25 that's in the fiscal year 25 column and then future forward we're setting aside funds under ltfm for our Roofing
projects that we know are coming up in the near future should that change between now and fiscal year 26 27 28 Etc this report gets updated every year and any questions were there any big changes
over the last year of what we thought we were going to have to do this year versus next year uh nope so so uh fiscal year 24 it was the boiler which was around $170,000 which is the majority of our
fund one ltfm revenue and expense that ties out fiscal year 25 it's uh replacement of carpets in specific uh buildings and classrooms and other areas of the school
buildings and LED updates uh with lighting and then future years after fiscal year 25 we are allotting all of the ltfm funds uh to be
uh reserved for roofs and that may or may not change depending on anything unexpected that might come up that requires repair and maintenance that's eligible for ltfm use the goal is to build up this ltfm fund
one balance so that when we do have uh the need for roof replacement and or repairs that this fund can be utilized so what's the plan if um something comes up and we need to use the like if something breaks down we
have to repair it we lose that money then or we going to go from somewhere other no we can use ltfm fund as long as it's eligible expenditures under statute uh if for example we need to tap into other reserved funds or other resources
We Set uh aside and Reserve funds under Capital so that can also be used uh we have some assigned funds for roof that can be used in addition to the general fund un assigned if needed necessary and that's
why we try to maintain an unassigned fund balance for sure within board policy so that in the event we do have some unexpect unexpected expenditures we can facilitate meet those
needs any other questions thank you um So the 10e plan is a resolution uh so to qualify for long-term facilities Revenue Minnesota statutes 2021 subdivision 4 states of
school district or intermediate District must annually adopt and approve a 10-year facilities plan by July 31st for commissioner approval the school district has developed a 10-year term facilities long-term facilities maintenance plan consistent with this law and and uh does somebody want to
move this I'll move it by director hacket thank you so School Board member hacket moved the uh resolution for adoption and the mo motion was duly seconded by board member all second and upon a vote uh
being voted in favor of the motion uh angel can you do a role dror TR hi Dr b i Dr Bo I Dr Rory hi Dr hacket hi Dr hson hi thank
you all right thank you uh approval of volleyball fundraising hson members of the board superintendent Dr workamp Herman uh Caitlyn frenchi activities director and assistant principal volleyball this year
would like to do a cookie dough speak SED of the fundraiser to help raise funds for team bonding and other um activities and equipment that they need that our budget isn't able to help them with so what they would do it's an hourlong fundraiser
um and I have them more set dates so they'll actually create a video on the 13th of August that will be sent out to people um and then on the 22nd they will have their 1 hour fundraiser um so they'll go around to people that they
know in the area um there can also be some pre-sales and extended sales so they're able to reach out to people that are out of state or not in the area so then they can and that stuff can get sent to them directly um so the big one hour fundraiser would
be on August 22nd and there'll be some stuff that they can do at home either before or after any questions all right thank you all right so I have take a motion to approve the
volleyball a motion to approve by director B thank you second second by director Rory uh any discussion all right all in favor say I I I oppose
abstain all right motion carries the cookies in the suit um next is uh filing Adam Davids for candidacy so I'll read those as well all right
um so be it resolved by the school board of Independent School District number 485 state of Minnesota as follows the period for filing affidavits for candidacy of candidacy for the office of school board member of Independent School District number 485 shall begin on July 30th 2024 and shall close on
August 13th 2024 4 Affidavit of candidacy must be filed in the office of the school district clerk and the $2 filing fee paid prior to 5:00 p.m. on August 13 2024 the clerk is hereby authorized and directed to cause notice of said filing dates to be published in
the official newspaper of the district at least two weeks prior to the first day to file affidavits of candid seat the clerk is hereby authorized and directed to cause notice of said filing dates to be posted at the administrative offices of the school district at least 10 days prior to the first day to file
affidavits of CID seat the notice of set filing date shall be substantially in substantially the following form so it says notice is hereby given the period for filing affidavit for the School District Board member of infent school district 485 shall begin on July 30th
and close at 5:00 pm on August 13th the general election shall be held on Tuesday November 5th at that election three members will be elected to the school board for terms of four years each affidavits of candidates are available from the school district cler 12 South Hawthorne Street Royalton Minnesota
56373 the filing fee for this office is $2 a candidate for this office must be an eligible voter must be 21 years of age or more on assuming office must have been a resident of the school district from which the candidate seeks election for 30 days before the general election
and must have no other affidavit on file for any other office at the same primary or next ensuing general election the affidavit candid must be filed in the office of the school district cler and the filing fee paid prior to 5:00 p.m.
on August 13th 2024 uh so I will take a motion to introduce that director tro thank you second director
Rory all right and uh can you give us a roll call vote than Hi D B hi director boy hi director roing I director hackin I director hofstein hi all right uh with that the motion
carries and to I 2024 all right and uh the second one is the resolution relating to the election of school board members and calling the school district general
election so be result by the school board of Independent School District number 485 state of Minnesota as follows one it is necessary for the school district to hold its general election for the purpose of electing three school board members for terms of four years each the school the excuse me the clerk
shall include on the Val the names of the individuals who file or have filed affidavits of candidacy During the period established for filing such affidavits as though they had been included by name in this resolution clerk shall not include on the ballot the names of individuals who file timely affidavits of withdrawal in the manner
specified by law the general election is hereby called and elected to be held in conjunction with the state general election on Tuesday the 5th of November 2024 pursuant to Minnesota statute section 205 a11 the precincts and polling places for the general election are those pulling
places and precincts or parts of precincts located within the boundaries of the school district and which have been established by the cities or towns located in whole or in part within the school district voting hours at those pulling places shall be the same for the state general election the clerk is hereby authorized
and directed to cause written notice of sub general election to be provided to the county auditor of each County in which the school district is located in whole or in part at least 74 84 84 days before the date of the set election the notice shall include the
date of said general election and the office or offices to be voted on at said general election any notice given prior to the date that the adoption of this resolution is ratified and confirmed in all respects clerk is hereby authorized and directed to cause notice of set general election to be posted on the administrative offices of the school
district at least 10 days before the date of said general election the clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four days for the date of said general election and to cause two sample ballots
to be posted in each polling place on election date sample ballot shall not be printed on the same color paper as the official ballot the sample ballot for polling place must reflect the offices candidates and rotation sequence on the ballots used in that ping Place clerk is hereby authorized and directed to cause
notice of s general election to be published in the official newspaper of the school district for two consecutive weeks with the last publication being at least one week before the date of set election notice of election so posted and published shall State the offices to
be filled set forth in form of ballot below and shall include information concerning each established Precinct and pulling place clerk is authorized and directed to cause the rules and instructions for this Optical scan voting system to be posted in each polling place on election date clerk is
authorized and directed to acquire and distribute such election materials as may be necessary for the proper conduct of this election and generally to cooperate with election authorities conducting other elections on that date the clerk and members of the administration are authorized and direct to take such actions as may be necessary to coordinate this election with those
other elections including entering into agreements or understandings with appropriate election officials regarding preparation and distribution Bots election Administration and cost chairing the clerk is further authorized and directed to cause or to cooperate with the proper election officials to
cause ballots to be prepared for use at set election and substantially the following form with such changes in form color and instructions as may be necessary to accommodate an optical scan voting system and that one is there um would somebody like to introduce that
one all right by director bman second second by director tro question yep more discussion um since County records will be to a paid subscription is that gonna affect this information getting
out to the public through that we'll still report to and then we'll still put on discussion that needs to be had at the organizational meeting next year because once you pick it You' stuck with it for
the year right they have to there's certain there's certain uh guidelines they have to meet though if you want to change to have to have the circulation of so much of the public and I just know that because s grais went through it I know four or five years ago they switched
papers and it was uh you know it was contentious I I I was really surprised that the newspaper thing was that contentious but it can be so y oh that's a good question yeah I know a lot of people that well
I'm going to get it as long as it's free and then I'm not paying for it anymore so I don't know what circulation is going to do yep and it's just like other papers like say all times you have to pay for that one too and so whoever puts it in that that one um we just have to
make sure we tell everybody but we want want to make sure that the information is available yep all right uh Angela can you do a roll call Dor C hi th hi hi dor ran hi
dor hackin hi h i all right motion carries and next is the K2 Towers discussion right so I'm bringing this just for informational item for today so you can think about this and then we can bring it back in August at the regular board be for a vote so K2 Towers um the
tower near the football field um is used for communication purposes and we have entered into an agreement I think you may remember last year they entered Midol into an estat agreement with another K2 to be the rent owners of this and the K2 Towers is now requesting that
we actually extend the length of our agreement with them and an additional 30 years and take 25% of any Revenue they generate however they have no renters so
if we were to agree to this they would not no longer pay us until a renter came they can't give me any idea if renters will come they can't I asked about then they would give us 25% of the money they collect I said well on average what
would you estimate that to be a year Well if we got to rent are probably around 2500 which is slightly lower than what we just received in January they make an annual payment of around $2,900 so um they're asking us to enter into this agreement I wanted to bring it
to you all to think about that and have a discussion and then um we can actually vote in August or you can vote um they did say if um I asked if we don't agree to this they said then we'll take the teller down it's like we lose
all revenue but they they got to pay for the yeah right a 30 years is a long right do somebody else if they took it out somebody else could come in and say
we want to put a tower there and do the same thing right yeah we could let them in the relationship yeah was there some reason why this was merited that they reached out to say we need to extend years I have no idea why they
asked for the extension of 30 years but I think the reason they're reaching out is because they don't have renters and they're still paying us they don't want to pay us that $22,900 and they don't the revenue generated but I don't know why but through the years was added to all right any other questions or
discussion on that and then feel free to reach out to me at any time before the next August meeting I'll bring it back for a formal vot situation if we don't approve this if we voted it down or whatever what do we
lose the $2,900 right annual and then or they ex they continue with our agreement and leave the tower up and pay us but we don't use the tower no it's just our land is a is a well I don't have any
renters but was it in some way um helping our community that we know uh it could have been y so like if midco was to use it um and use that as a to like it would be
better internet for the people around back could you know see that Lite whatever so it was something like that more so so it technically would help um but not for free really or it could help I
guess because they did have renters originally right yeah they I think the technology has exceeded it though the range is you know there's higher towers and the range on the equipment has gotten better so they don't
need a midlevel tower can go over the big ones and get more range and the power that they use you know it's more efficient and everything else so you know I know it's coming down the line on technology I mean there might be something like a local Broadband or a
local you know might want to come in and do that but I don't know nothing's better than fiber right depends on where you dig yeah you're right to goison
Y okay um next is uh approval by donations by resolution somebody want to introduce the donations resolution oh director tro thank you all right director tro introduce the
following resolution and moved its adoption whereas all information is included Township of langola has generously donated $578 to the elementary school playground an anonymous donor has generously donated $1,000 the care closet will
receive $600 and the remaining $400 will go to preschool and kindergarten classes so thank you to the township of langola and our Anonymous donor I know we need that for the care closet for sure
um so be it resolved by the royton school board to gratefully accept the gifts the motion for adoption of the forgoing resolution was duly seconded by member bman Balman thank you and upon a roll call vote being
taken following voted director TR I director bman hi director qu hi director r i director hacken I direct h i n voted against and none obstain so this forging
resolution was approved the sa day of July 2024 all right thank you all right uh and policy readings so uh we have our first policy readings uh so 424 license
status 524 internet acceptable use and safety policy uh that also talks about cell phone use in there 705 Investments 706 acceptance of gifts 707 transportation of public school students um and preschool student pickup
and drop off Transportation policy Transportation pickup and drop off policy and 724 is ecse student drop off Transportation policy so we're going into Transportation it looks like for most of those um second policy reading
we're still keeping 902 there uh we've had two really good meetings on that and uh um I think we have a very good way forward to uh clarify things for for everybody um hopefully this next one in August um we'll get that one finalized
there and then uh looking for approval for third policy readings so 503 student attendance 704 inventory of fixed assets and asset accounting system and health and safety i' like to V that all right
director hackin second second by director [Music] Bowman any discussion all right all in favor say I I opposed abstain all right motion
carries uh upcoming meeting schedule uh the noon finance committee meeting on July 24th you guys all good with that okay um and then our next meeting is uh August 12th for a regular board meeting
are there any uh we're not doing I'm assuming we're not doing any strategic planning meetings in between there or anything okay yeah enjoy some summer I think that is it um all right anything else before yep
I just one thing I wanted to say um I don't know if anybody's been paying attention to Local School boards at all but I just wanted to say thank you to this board we might not always think the same or agree on everything but we're always respectful of each other and I
just think that's really I think we do a good job of making sure everybody's heard and being respectful so thank you to all of you yeah that's a very good point awesome thank you um all right I will take a motion
for adjournment by director Bowman second by director hackin all in favor say I I oppos all right arious