all right Mee to FL of the United States of America and to the for it stands Nation God indivisible andice all all right so for the roll
call like all numbers presents and board chair comments so I have just a couple um so I want to start with saying thank you to Joel our custodian teams our band or choir and everybody for uh uh graduation that went
great I thought that was a a well oiled machine after a few years so that's uh that was great a good thing to be part of uh summer school kicked off today so having kids out of the building but right back in for a little bit and uh curious to see how that's going to go
for for everybody uh especially early I think that's a that was a great idea um so this is the first time I think we finished all the contracts the non-un negotiations and all the directory negotiations before the end of the school year um like ever so that's
awesome uh so thank you all for that that's uh between the board and everybody else that's a that's a heavy LIF um I want to recognize uh Kathy pop she's retiring after 34 years from here so I thought that was is uh something worth recognizing so um thank you to
Cathy um donations so this month again we're just under $7,000 of donations to the school and our students so I I think that's amazing from from our community and uh lastly welcome back to Michelle it's great to have you back um
and with that I will uh uh take a motion to approve our agenda I'll move director B second hack uh any
discussion all in favor say I I oppos abstain motion cares all right another great part of Theon night is appreciation recognition and presentations chair H members of the board superintendent Dr wamp Tony Newman
Elementary principal um I'm going to I'm recognizing Ellie Elie Wars Gala uh she's not here right now uh however um her second grade class out of Miss Bernie's class um submitted posters to the University of Minnesota and hers was selected and there were only 13
recognized in the state of Minnesota and she was one of two second creators to win so congratulations to her um and uh so yeah was it was pretty cool so awesome um a couple things um CH hofstead
members of the board superintendent Dr Camp C F activities director um first off I'd like to congratulate our uh track athletes that participated in the state meet girls if you want to stand up um members of the 4x100 meter Rel were a
Walberg Clair proot Lydia proot and Haley wck they ended up placing fourth in state with a time of a 49.92 um so they had some really great competition and so was awesome to see that um and then also want to
congratulate aora on qualifying for state in the 100 and2 200 meter dash as well so congratulations don't go anywhere we'll take pictures in a little bit [Music] um I also want to talk about um BPA um
we had sent two kids to three kids to Nationals two that qualified and then there's another Play Still competed yep um and so Trent hen competed and Aiden Ripple and Lane olssen all compete at the national level
and Trent remind me what place did you end up placing you taught Ninth Place Aiden sorry but you I mean you did well and you recently did really well with your Excel certification as well like one of
like the top top 10 that's what I was students 13 to that's what I was thinking of students so yeah so Trent Aiden and Lane all went to Nationals for BPA last month so congratulations so I would like to give a shout out to
Nath here to our custodial staff um as you were aware we had a little small kitchen fire uh with our dishwasher and thank goodness all the children had been served and we were just cleaning up but the custodians came in and just went to town on getting that thing cleaned up
they put in extra hours over the weekend they reacted quickly very calmly and I just want to say thank you to Tony and his team and we'll um get them their certificates and then I would like to also give a shout out to our principal Joel Swinson for receiving the 2024 star
of innovation award from for high school middle school life skills lab he was awarded that by the principales Association and um I'm just really proud that we were able to utilize that space for classes that had been originally sitting for storage and it aligns with
our strategic plan and he was given an award for it so tonight Joel I'd like to give you the certificate awesome congratulations congratulations [Music] [Music] conratulations is that
thing all right uh thank you for those uh recognition of citizens for input please y well I know you got my letter so and I got a shirt today school's out for ever I just wanted to publicly say what
a journey it's been I get very emotion this was very hard even at 70 on Friday it all came to place I thought I had more time and um I realized that to submit to perah you were supposed to do this 60 to 90 days before retirement
well I was darn near at the 60 already so I quickly did my letter did my stuff and then my name was wrong and they I got that straighten out so I okay let's just go ahead do this on the very last day and Saturday I felt more like I was planning a funeral for myself instead of
retirement but I know there'll be life after after school and I won't be a stranger but um it was this job came along at a time of my life where I needed something more than being a farm wife and my last kid got to school and I followed him and I got to see my
children go through school I got to work with my daughter for a while I got to see my grandchildren some of them come through school um I had 24 years in sped I I saw many sped kids graduate and come back and have kids in school and invite
me to their graduation parties and still talk to me and and then the years in the library was you know less stressful and I put on many goofy costumes that were totally odd the very first time I put on the cat and the hat I went in that back room behind the media center and I put
it on I took it off I put it back on I started taking it off it's just do this no they're they're not even going to recognize you oh yeah they recognize me but it's just been an amazing place to work and I would never I never wanted to go anywhere else when I first started I
said I was going to school I don't think I asked how much money I made I got a paycheck and and um it's it's just been just the very best place to work with I made many friends that I will continue and I don't plan on being a stranger so
thank you for everybody for your support and some of some here were teachers and whatever before I came so um I uh like I said I won't be a stranger but I I will miss it I think we'll see I'd like to personally thank you for all your hard
work that you've been devoted to our kids and we really really appreciate that I did there you know I did math for a while and there wasn't I came to school when I was sick because there wasn't subs and I just I I was one that just was I I was dedicated to the job I
really was so it didn't go on notice oh that's good all right so thank you thank you we're very apprecia thank you right anybody else all right we will move on to uh board committee reports uh Finance
um so Finance met on May 22nd um we just briefly reviewed this month's reports talked about the students enrollment being up a little bit as we finish off the year and discuss uh some
of the history of our unassigned fund balance and most of the information will be gone through again tonight with kidi as she gives the presentation thank you um for Midstates uh We've provided our written request for them to leave
the Tech program uh so they're talking about it right now um we're also talking about switching The Joint powers and how they work so like the 18 months that's supposed to be there uh we're hopefully going to revitalize that because uh um you know we're not the we're not the
only school that's uh looking at ways to to save some money so um they're looking at uh at doing that too hopefully the superintendent get to go through that first and then uh then it'll come back to the board before the next school year starts but uh we're starting that which
is a which is a huge win for for all of us to is that affec and just I all the agreements then yep which will be good because there's a lot of outdated stuff in that yeah
imagine there is there's a so but that's good so I'm glad we're uh we're working forward on that um and then policy so uh yep we uh um for the second reading uh and final for the approvals um
214 one sentence removed out of it um policies uh that are Incorporated by reference in 523 they took out about 12 policies and left it down to like five uh that we have to post and have references to and different things like that and basically the rest of them
either had one reference change um because of that statute changing um or there was no no update it was just a three your review um there wasn't wasn't anything there and then uh for our third policy reading uh 407 which is the employee right to know exposure to ha
hazardous substances motion uh or hazardous substances um we've been waiting on that uh to approve that until we had 807 807 is now in our second reading um we'll be done with that this next this next one so that's really where we're where we're
at on the policy a lot of policies that were just reviews so that was pretty pretty good any questions on any of those all right Mo to superintendent so I just want to give an update first of all that the board has approved that we
move regions from Region Three to region one see already see out of St CL move to region one we're working through that process it may I'm hoping to get it done in June um Heidi's working with region one we have to make sure though that everything is in line before that happens and we have multiple payrolls
that have to be put in the system in June because it's the end of the year so we're hoping it doesn't happen in July that we don't have to worry about that but we're just working through so just let you know that was um lot of um ongoing communication before that
happened so all the region executive directors had to meet to finally get that to go so it was drawn out um I want to also show you um just we had talked about this at a different work session I just want to bring up our long-term financial plan and remind who all walk
through this one time here quickly you just know at the top you see long-term financial plan 2024 to 2034 so um we'll look at updating that then every single year and taking off the old and adding on any new um just so you know we're had some Stadium lighting uh for under
facilities that has to take uh care of this next fiscal year um you can see the ongoing technology expenses um if you go over to the other side we have science curul is on on Pace
to be for FY 24 and we've got letters coming up in FY 25 um mve should be taking care of that PD but I put question marks there just because you never know how that might play out um Joe Weiser our transportation director was able to
actually locate a bus for 115 versus 144 you called in a favor with somebody and so we're grateful to have a little bit of savings there but as you can see you can see our order of what we've got in upcoming years for transportation H with Vans and buses so I just wanted to
remind you all that we have this document if you pull it down further now you can see um where we are on the bond so P that down thank you um so you can see that we have the larger bond that
ends me uh yes what is that help they had the small $2 million Bond and they need to see the years I wonder if we can make it smaller I think just so that they can read the no I I want to there you go okay so
you can see in 2032 um that $2 million Bond drops off so that next year of 2033 that ltfm money will start to increase and how much we receive annually for ltfm cost and then you can see in 2036 that building bond that was done ends in 2036
so we'll just keep that down here so on this doc so you always can refence and remember those dates um any other questions about that we have access to
F did you not get it in any em I in the past the work session I can get it to but I can resend it that's not a so just letting you giving a reminder of what our impacts are on longterm large
expenses that's um all I have other than the end of the school year was great uh graduation was wonderful it's my favorite date um I always get excited because I know how excited the students are I go to graduation every year but they don't it's their only one and it's really exciting and um and again I I
thank Joel too it's very well organized got it done one hour good work um so yeah good end of the school year so awesome any questions for the superintendent all right uh business
manager kidi good evening chairman hofstead members of the board Dr Christine or Camp Herman you'll see me up here a few times tonight uh specifically for this part uh fiscal year 2024 June budget
update for this board meeting this slide we see every time we continue to monitor enrollment monthly as of May we're at 9910 students a couple from um the last report in April and as we continue going forward
uh we'll wrap up this fiscal year and mde will publish average daily membership uh for us to reconcile at year end general fund revenues are overall on track with the current year revised
budget at 75% and as compared to previous years within the one to to 3% range uh overall I I look to see where we might have any uh variations uh that
wouldn't have mitigation behind it and again I don't have any uh concerns with our Revenue as a percentage of the budget general fund expense again monitoring month to month uh and as
compared to previous uh Year's budgets slightly ahead at 78% uh most notably I continue to to double check our salaries wages and benefits since that is a majority of the budget and those are on track as a
percentage of the budget uh in total where we're ahead of budget that throws our overall percentage as current month's uh revised budget is our purchase services and that is due to the payments
we make to Midstate they bill us the same amount every month and then they reconcile in June uh to offset uh any expenses that were overpaid or underpaid Etc so we'll see that come in line with the
final results of current year budget that's it thank you all right thanks uh principal report chairman hofstead members of the board superintendent Dr birham
uh Jo Swanson High School principal uh Ryan stole my thunder um at the beginning with his opening comments I'd like to thank the board for being a part of graduation I think it means a lot to our graduates for you to be there and to take part in that ceremony you
are an important part of that um summer school open today we are about almost 30 in middle school and about 20 in high school um that are taking part in the in in the summer school uh for the next 3
weeks and so those students are making up credits and and learning some study skills and uh um excited to even though they've only been out a week it was still even a little bit exciting to have students back in the building today um and then the third and final
thing I have is uh will Rous competed in the scripts National Spelling be uh in Washington DC during graduation week and last year I believe he got out on the first round and this year he made it to the sixth round of
that spelling be and ended up tied for 22nd in the nation 22nd out of 245 spellers and um that is I'm just think of every school district in the country running some sort of spelling be in those kids
advancing to their region and advancing to their state and going into the national spelling be finishing in 22nd Place is a tremendous tremendous accomplishment for him so like to congratulate will Rous even though he's not here tonight I'd like to
congratulate him on a tremendous performance all I mean he was our four-time spelling be champ and two-time National Spelling be participant um just a tremendous tremendous achievement for that young
man so congratulations to Will awesome thanks T HED members of the board super Dr Work Camp I have three ladies come on up to help me with my principal report tonight uh these three ladies came to
me the last week of school and they had a proposal for me uh to consider on whether or not I would approve it so come on up you guys you're just gonna block that okay right there so these ladies are Girl Scouts
and they are working on their bronze badge award what bronze Bronze award and um they've got a project that they're going to do so why don't you explain that while that's booting up okay so for our Bronze
award um basically for this award it is something that you have to do to help benefit the community that is going to go on for more years to come and one of our ideas that we sent to the council and they approved of was a little free
library and we brought this idea to Mr Newman and we asked him what he thought he said he liked the idea and said that we should come to school board meeting so we're just here today to ask your opinion on this
project a lree library is a take one leave one kind of concept kids or adults can take a book and or leave one back just so it can cycle up why we are doing this for a Bronze award a Bronze award is the third highest award in Girl Scouts the next
highest awards are the silver award and the Gold Award all these Awards can help you get into college and become a leader to achieve this award you have to do a project for your community that will continue for many years when we want to put this little Free Library in by the end of the summer
because the deadline for Girl Scouts is September 30th of this year we were planning on putting it in the front of the school so the community can use it and it will not be cemented in if if another location might be
better how we will use recycled Lumber materials as and materials as much as possible we will fundraise money for Plexiglass paint and and accessories we are going for a simple design and C for paint job the estimated cost is about
$100 um your thoughts expence perspectives and idea what is our next step if you approve of this project that's a that's a great project um I think that's that's wonderful to do um have you looked Tony where where it's going to go so straight out door number
two which is just out the door from the cafeteria there's a sidewalk and then there's a little corner there away from the rock what's on the other side um it's in full camera view so if somebody decides to mess with it we'll know exactly who it is but it's also away from the door so that people can pull up they can get out on the sidewalk they
can grab their book leave a book and off they go awesome and we've uh had the custodians look at it and work you all that good stuff yep awesome oh that that sounds great to me me anybody else I have a question yeah what do you do for seed
books your first how do you get your first books in there so we have all the books because we have little siblings that read books take them and like say start them or um we have ideas for fundraisers and
um it's looking at what we're looking at the design it not going to be that too costly so we're hoping to use the fundraiser money to buy books or picking donations because we have a few people would be willing to do that
y that sounds great anybody I think it's a great idea and I thank you for presenting to us takes a lot of guts to stand up there so thank you I think you guys should reach out to some lumber companies and see if they'll great work that's thank you
ladies do I want take a picture with okay manys do you want V that' be awesome I'll make motion to approve the uh the library by director boy second second by
director or all in favor say I po motion carries good job thank you so much it was no-brainer for me to have
them come and present this to you because um that's just a small sample size of what we have in our building uh wrapping up my first year as principal uh it's been so enjoyable to see that kind of thinking all throughout our
building day in and day out um it is it is just phenomenal and doing exit interviews with teachers and staff it this year just in a blink of an eye here we are we're we're in June already and it's just it's the enjoyability of how
time flies when you're just so engrossed in what you're doing so um it has been really really fun and and Joel's right last week was quiet Monday we had teachers Tuesday Wednesday Thursday Friday it was quiet it was eily quiet and today with summer school starting Target Services Smiles are back on faces
map starts in the building and and we're we're the building's buzzing with different type of projects stuff going on so it's it's been good so any questions no thanks one Sher Hof said members of board superintendent Dr where Perman kayin
frenck activities director um well I think I did okay for my first year um uh but and then our spring sports are wrapped up now for the season um people we had some success on the track side we had a boy golfer make it in the second
day of sections um softball baseball um ended up losing in the first round of sections but they it was a close game and competitive game so um spring stuff went well um I do need to provide my fundraising report um so there's only a
handful of groups that did fundraising from December roughly to May um drama had two different fundraisers they had their dinner theater um which income wise made $682 um and then they had roughly $5,200
in expenses so they profited $1,620 um they also did ham Bingo um which they brought in approximately $540 in income but then with the catering cost it was but 160 so the
total was 380 our boys basketball um had three different fundraisers they we hosted the CMC Junior High basketball tournament um with admissions they made about $1,229 um they also had a youth basketball tournament um which that
incom 5,114 5,140 yes and then they also sold fundraising CS which is their yearly thing that they do went for about two weeks and their income was 3,000 $3,590 so definitely making some good progress to be able to get new things
our volleyball team um did a co-ed volleyball tournament and then they also sold concessions um they raised about, 15225 and then our softball baseball hosted a junior high tournament um a rainish day in the end of April which we
were concerned if we were going to get it but we did it um each of those programs um had the 700 entry fee for the tournament and then plus whatever they made on concessions which are still waiting to get the final totals for that so um that would be the fundraising
report any questions no thank you thank you and chair hofstead members of the board um superintendent Dr workamp Herman I'm Amy krer the Community Education director um today was the first day of
summer map we have 66 kids registered as of today um the staff last week did a weekl long um training which was kind of neish for us um they were all trained in CPR in first aid um and they went through lots of behavior training and
lots of other things expectations um so really treating this like a a real big kid job um for a lot of those kids who are just getting their first jobs um um through us um also in our in enrichment we pretty much have mostly Youth and Recreation going on this summer The
typicals t-ball tossball baseball softball soccer volleyball camp basketball camp basketball league um kind of lots of kids stuff going on we we're not doing any adult things we're letting them just enjoy the summer and um and I'm taking on more of my HR role at this point in time in my in the
summer um for preschool we have 71 kids that are registered we have 15 slots that are not full at this time um before we start a waiting list and so that we're doing really really well um and then just an update we continue to um bring on our a-rock system um our map
and preschool registration and billing has been done well has been done through um acks and then in the fall um our enrichment and facility requests will totally kick off and be um kind of out there they're some of it's out there now but um it's not we're not fully using
them yet we're still working on the policy that relates to the facility use and so um lots of work to do there that's what I have for you for Community Ed any questions I like a deadline for that policy then no getting us school no I mean it's it's out there with the current policy it's just like you
know the current language is in there so no I'm not giving you a deadline we'll take as long as we need to with that one that one's a cumbersome one we'll take well you get that one right yeah thank you thanks uh all right next is the uh consent agenda approval so the board's
consenting to approve items lifted below as presented have one time any director can pull an item off the consent agenda for further discussion so we have the approval of the regular board meeting minutes from May 13th and work session meeting minutes from May 20th we have
claims accounts and financials that's uh payable and receivables employee reimbursements and financial reports that were attached uh res ation terminations approval of new hires uh based on the background check and ler
status we have approval of retirement the approval of the mou with the technology integrationist uh the technology integration specialist contract director of Technology contract Transportation director's contract nutrition service
managers contract the principal contract uh HR Community Ed director contract and buildings and grounds director contract uh is there anything that anybody wants to hold otherwise I'll take a motion to approve the
consent director bman second second by director hack any discussion I have a few questions I'm not part of any of the negotiation committees um but when I
look at information through the lens of financial information I just um I want to clarify a few things so the annual increase that we get from the state is 4% first year 2% second
year correct CL inflation right can't be over three okay and so actually I don't know if inflationary counts this f 25 I think it's 26 that comes into play okay okay and so the board had given approval to
the Committees to give raises at 3% and 2% correct I know so part of that we talked about we were given like preapproval for commes to offer certain yep so we just do negotiations in close
session about what we were talking about minut okay so um my question is the trajectory sustaining the trajectory of that that's the the total amount of money that we're going to get from the
state is 6% in two years time and we're giving out 5% of that in raises um how will we sustain that trajectory going forward I was just I just question the process and I'm not a part of the negotiation committees so that's why I'm
asking those who are involved in the negotiation committees firsthand do you see this being problematic budgetarily like or do you see us being able to sustain this trajectory of utilizing that much money towards salads
that's all that was my question oh that's that's a fair question I I I can start with that um we can it really depends on ADM as to what we can do but from what the state gives us that correlates to all of the other budgetary
things that we do so it it goes to payroll and it goes to um ltfm and all that as the buying goes so at the say 6% that we're talking about which is you know 4% plus 2% is a little bit more
than that but uh so that's what we got this year and we spent underneath what we got so that's a good thing I think I think we're right where we right where we can be with that normally negotiations it it depends every negotiation cycle Depends for some
years like it could change when we do this again it could be totally different numers like just because we did x amount percent this year doesn't mean we have to do it like keep like it might be lower next time based on if we get lower funding so it kind of we see what we're
going to get and then we Bas where can we go off of it does that make sense I'm just yeah yes and I just think um in the realm of working with percentages that that's more risky and why don't we work with dollars like that's like why
can't we say like we're going to give this the cap per dollar raises that we're going to get why do we work with percentages it just seems like there's a big gamut for overe expenditure there and that when you're talking about a variation of one employee getting a 53
raise another employee getting a $2 an hour raise like when you take your percentages and put them into Dollars the equity there amongst pay raises doesn't seem to be any continuity plus the trajectory of that employees getting $2 an hour raises
how can we sustain that going forward when they get another 3% raise next year Etc like it seems to be like that could that could be Mountain we might not be able to find so I just want to clarify and understand the process better since
I'm the one that kind of likes to follow the numbers and keep track of you know our budgetary expenses I would agree with you you're right the problem is is the first thing you have to do on negotiations is really
look at what area area compar you know comparative schools and we pull in a lot of information and we tend to throw out the s cloud the willow Falls you the bigger will Falls sometimes well sometimes we
do but I mean it's you try to find the I always like my my thing is is who do we play football let's look at those schools because them are usually about the same size schools you know and if you're if you're paying
somebody that $2 below what the average is I mean number one that's not right number two you're not going to have have positions filled eventually so there's been a lot of the last two cycles there's been some writing of
that ship but you know it's it's hard because everybody everywhere else is writing that ship too so it's a little tough but you gota I I agree with you but it's it's something to watch I agree
with you yep the uh I would say the hardest part is the groups that we negotiate with are asking for percentages and when we talk about a dollar amount they won't do it because it's not congruent for like if you've been here for 15 years you get a little
bit more of a raise because you make more and you've done that so if you've only been here for a year and you get let's say a 25 cent raise versus a $2 raise for the lowest person that's been here for a year and one that's been here 15 years that that doesn't make sense based on how much uh time they've had
with the district experience and stuff like that so what we we've tried a couple different ways to do that but it's always gone back to Upper sent is what the negotiating or bargaining unit has come back with that as they approve
it more for reasons of that's the way it's always been done kind of seems like it you know so that's yeah any experiences you guys want to talk about that I just agree
with what you just said okay yeah does that make sense want yeah I think I'm gonna have to be yes I can understand better yeah kind of it's kind of would be beneficial for the treasur toes um which in hindsight I'm now
realizing but yeah I do I do and for the most part what we look at is like just that we have 4% and 2% and we have to stay under that because that's all the money that we're so those contracts have to come in as a conglomeration all together under that
right and my concern is short sighting ourselves for long-term Els of the building you know like short sighting our budget for the entire needs of all the students because we G all the way in salaries and benefits and raises Etc
well and and we haven't gone that I know at least we haven't gone above what we've needed for payroll like that 4% 2% % we've gone above for one group but another group was a little bit lower that year because they were already making that much so we haven't gone
above that 4% and 2% as a as a whole is my understanding anyway so as long as we stay under that we're still we're still doing doing that work the right way so we're not losing any money from any other source but to pay for payroll is
what I'm get I guess right I understand that yeah okay thank you y all right um any other discussion all in favor say I I I oppos
abstain motion carries all right thank you all right we have uh approval of FY 24 safe School revenue and balance this presentation is in regards to an
already approved revised FY 24 budget however a reallocation and Order of use of our resources in restricted fund balances that matches our board policy this would be uh a a recommendation and
or consideration to approve the current fund balance in our safe schools reserved fund to pay for eligible um safe School expenditures that we currently have in FIS schal year 24 what percentage does that put our
general thought at that uh If This Were to be approved the projected unassigned fund balance for fiscal year 24 would go from just under 16% up to 177% which Falls within the range of the
board policy at 14 to 20 you have the total dollars the save School fund how much will you to spend I'm just pull that up remember off the top of my head so
current uh safe schools uh restricted fund balance uh as projected uh or as finalized I guess in FY 23 was just uh under $72,000 we are projected to receive just under
$35,000 in revenue for fiscal year 24 the recommendation is to spend $95,000 on current eligible expenses for fiscal year 24 which would leave a remaining fund
balance U of uh just over $1,500 in safe schools which then results in an overall un unbalance of 177% when does the funding come in so
the funding is part of our Levy and so we receive Levy funds in the fall and spring okay each fiscal year okay so depending on how the counties allocate those Levy funds we may get it all in
the fall we may get it you know some in the some in the spring but because the board approves that Levy in um in December of the subsequent year we are guaranteed those funds uh in the the next fiscal
year and then adjustments happen subsequent years depending on enrollment and such so I'm interested in the what is a finance committee I mean you guys have talked about it I think a big thing is to make sure
the general fund is healthy we want to make sure we're staying within what is 14 to 20% um if we don't do this we'll still we'll still be within
that but then the following year I believe it went down real close to that 14% um that's that would be my concern is I don't want to really see that drop that much in agreement with you
um it seems to me that kind of what it's allocated for is just to kind of use these funds weren't we having some concerns too if we were audited that they weren't maybe coded correctly too it's just out of compliance with the board policy because board policy says you spend
restricted funds first before you spend right Poli so the auditor saw that they might question like why are you doing this what's your purpose in this sure not necessarily that it's a finding but just what your purpose you can't explain that you're not doing it in the pr
we have a breakdown with the 995,000 will being spend on uh the majority of that uh would include the Vape detectors building security and an allocation of our social work salary and
benefits I think the security was wasn't that like 71 71 72 $2,000 right does somebody want to make a motion for that I one more thing I would like to table it until we talk about the SRO
stuff that was the big thing with this money with SRO and so let's get to discussion first so we got a a motion by director hacket I will second for
discussion all right yeah so I would like to table it until after the SRO discussion that's what some of this money was I could be allocated I we've talked about that and the SRO meeting we talked about
all that i' like to I guess I think it should have been underneath the SRO um in my opinion and The Vaping the building security and the social worker that can't get paid
out of anything else but the general fund or this correct yeah and um with that like either way we go on the SRO we're either going to spend the money out of the general fund or we're spending out of this right you know what I mean so we're
we have the money now because we have to make this change before June 30th so we have to do it at this meeting so whether we um do it at this meeting and and we say we're going to have an SRO then we're going to take we're going to spend both those monies either way so I don't
know that it matters when we do that I think it matters more so that we use it before the end of this fiscal year to make sure that we can do better with the budget for at the end of FY 24 and going into 25 um because I think uh either way
we're going to spend the money because we've already spent the money out of the general fund so that money is already spent um we can audit it back to this fund that helps our general fund and then if we do an SRO and and we can afford that out of the
um J fund the same way so either way both of those monies are getting spent whether we spend one with uh save schools or they're still expenses at the end of the day they're still so a coding thing right Y and a a
change to your your increase in expenses because adding adding an expenditure increases your already expenditures that we have resulting currently that are part of
um a lot able uses of safe school money were we already using safe school money Pap partial social worker yes that's been on right since Co right that's where actually since I came safe schools that has been allow an allowable
expense for as long as I know has been I don't know how long they've coded that there because I think for a while nothing was getting fored there before I got there we need dis that's not what it's meant to do correct so I'm not sure but long the time on I don't
know so do we know if the money was spent on prior I like I said for a while it wasn't being spend that's why we have a fund balance right any other discussion all right so we have a motion
in a second uh all in favor say I oppos all right motion carries by want all right uh going into approval of fy2 budget all right if you want to P up
the not the narrative just the budget and I'll speak to yep I'll speak to the the details of this present ation by way of the narrative that has been provided to the
board so this is uh the recommendation for fiscal year 25 original budget required to be uh adopted and approved by the school board before June 30th hence the presentation tonight go to the
next slide this is just a summary of the table of contents we'll be looking at all funds under this fy2 original budget recommendation uh this screen provides a highlevel summary of each of the funds
general fund Food Service fund Community Education fund and Debt Service fund and t total revenues of all funds and uh expenditures at the bottom this again is just a high level summary and into the the next slides I will take a deeper
dive into each of the funds so starting with general fund I can go to the next slide general fund yep one more down yep page two so the general fund is our general fund which consists of general fund fund
one scholarship fund eight and Student Activities uh fund 12 all under board control uh expenditures are detailed out based on the category of expense and revenue is lumped into one sum I start
with Revenue overall revenue is projected based on the uh State allotted 2% increase in the general education formula taking into consideration the projected adms that we're building this budget off of which is
9910 uh adjusted daily membership which doesn't necessarily equate to 900 10 students in seats in the district um because it is based on an overall annual average daily membership that's the number that we feel is uh the most
appropriate to consider for this budget which uh again results in 910 kindergarten through 12th grade students uh in addition to this Revenue we also have based on just recent legislation that was passed additional literacy Aid
uh one-time funding of 37,000 so that gives us just under 11.5 million in Revenue expense is based on oh stay there expense is based on the details of
each of the different categories salaries and wages and benefits again are the the highest percentage of our overall budget of um just under $9 million there it's based on the exact
detail of each employee in the district the contracts that have been settled and the placement of those employees on lanes matrixes and or placement on their contracted salary schedule in addition to salaries there's
other other salaries that include substitutes uh that we pay uh as well as any professional development salaries uh stiens activities activity direct uh staff
Etc uh fees for service so purchase Services uh includes our utilities property insurance and Professional Services those are expected to increase slightly uh just over 1% we continue to monitor our purchase Services a lot of these Services we can
choose to go out to bid if we want to and that is something that we are going to uh look at closer in fiscal years 25 specifically our commercial proper and liability insurance we may have opportunities to to find some savings
there the supply budget uh is based on the needs of each department and uh this budget uh shows an overall decrease of about $150,000 just under $150,000 and this is mainly due to the reduction in
non-instructional uh supplies technology expenses are included in the supply budget but but I like to call out that specifically uh this this supports the the replacement of student devices and other instructional technology which is also
identified in our long range facilities plan and then Capital uh is 500 Capital expenditures code we're seeing a slight increase there this is based on again the long long-term long
range facilities plan that the district has worked hard to put together um and individual expenditures there are is as noted in that financial plan overall a uh a deficit uh results
in the fiscal year 25 budget of about $133,000 that will continue to be tracked and monitored in ways that we can perhaps look at Cost reduction or Revenue increase this projection if you want to go to the
next slide so I have a question on that one yep so what are we going to do to cut $144,000 worth of supplies and materials how do we how do we do that that's a lot
$144,000 of non-instructional supplies so that would equate to um non-instructional supplies to support our buildings and grounds we've had based on previous years a large uh budget for
buildings and grounds and there's areas in that area to save other areas would be our gas fuel costs we've been able to reduce there just based on the current cost of gas of course building in a
small contingency there for any future increases uh there's also in there what else is in there that I'm thinking of non-instructional some of the the day-to-day oper operating costs if you
will to notebooks for staff to pens to you know there's the majority of that is our buildings and grounds facility supplies as which will come in under this fiscal year as well so
that's where I felt I based it on this current fiscal year versus the previous fiscal years and we've come in under budget specifically in fiscal year 24 that supports the reasonableness of a decrease in that
budget great question thank you uh so overall just um projecting a a deficit of 133,000 as I had mentioned we'll work on ways that we can continue to monitor the budget of course this is a budget it
gives us a starting point for reasonableness and then we always have the option again to consider revisions in subsequent months next slide is the same information just drills down the
different funds the top portion of this summary is all of the restricted fund balances from uh left to right final year fiscal year 23 what projected in fiscal year 24 which then results in
projected outcomes for fiscal year 25 overall we're expecting to end fiscal year 25 at just over 1.8 million which based on this recommendation would end an unassigned
fund balance of 15.8% which Falls within the range for policy this also incorporates the use of assigned fund balance for the reading specialist which was previously approved
by the board next is the Food Service fund this is fund two uh we continue to uh work with the free meals uh subsidized by State uh in the federal
reimbursement rate uh for historical purposes and Trend data my recommendation is that we keep revenue the same uh just over 750,000 for fisal year 25 and that's based on the part student participation
in breakfast and lunch meals this fiscal year as for expense a deep dive again into salaries and benefits being the largest component of the budget in general taking into consideration each of the
the employees in the Food Service program and their current lo their current uh contracts and where they're they are at as far as salary placement and benefits purchase Services repairs and maintenance are expected to do
decrease by about $1,000 this is mainly due to an increased uh repairs and maintenance uh in fiscal year 24 not expecting any of those higher costs in FY 25 the supplies budget is expected to
increase just over 1% mostly due to the cost of food and milk costs Capital expense uh is about a budget of $5,000 uh to support unknown breakdowns
of equipment just to have that there as a placeholder in the event that we do have um um needs in in that um component we don't expect any large Capital purchases just to have Place folder for the
smaller items that might need to repair throughout the fiscal year and overall the Food Service fund balance is consistent and stable at just under $225,000 projected for fiscal year 25 Community Education is our fund for
Revenue is based on Trend data and working in partnership with Amy in the Pro in the Community Education Program expecting a 3% projection increase overall in community ed
expenses again similar to the other funds working closely with staff coded under Community Education and what they they their roles are and their allocation uh of time and salary based on cont contracts and um where they place on
those contracts as as salary and benefits fees for service program instructors Professional Services uh fees that we pay to Midstate specifically for Early Childhood family education uh is expected to increase
slightly and the supplies budget again based on the needs of those departments under Community Education and the projection of increased uh program participation is an increase in supplies as well the FY 25 projected fund balance
continues to remain stable just under 270,000 which is a 46% fund balance again a healthy fund balance there to support the community education programs and finally is Debt Service
debt Services fund 7 this is strictly based on our Levy and statute stat statute requires that we Levy for 105% of our annual Debt Service payments so the amount that we owe each fiscal year for the current bonds that we have both
of those are set um to be just I can't read that far away what is that just over $2 million and our fund balance remains stable again based on statute we con continue to maintain a
fund balance there of just over 26 % or just under 530,000 so all of fund seven is is just Levy dollars that come in basically just to that account and then it just pays we do have some um Equalization factors meaning depending on our um values of
property within the district uh we do receive some state aid to offset that in addition to um the agricultural credits but between Levy and state aid yes that is based on statute statute and what the
we've approved in the levy what do we pay out of that Fund in a year towards towards our debt we that is all debt with the exception of um that small Bond of category of just over $1,000 those are
fees associated with paying our principal and interest debt so you can see there it's broke out principal is 1 Point make that bigger uh yeah 1.3 1, 335,000 is the
principle we pay in a year towards our debt and 685,000 towards interest and as the years go on more goes to principal versus less to interest unless we decide
to bond other for other reasons not yet knowing so what should we have in there for a balance it's driven by Statute and so I don't have the answer off the top of my head I can find out what that is
but the state State actually looks at the fund balance and then determines what our Revenue needs to be in order to um meet our obligations but I don't I can find out what that answer is I don't have that
right now but I'm just wondering like we talk about what we want for a balance of uh our our general fund as it is and like do we need more than 20% in that fun you know looking at we're at 23%
projected for the end of FY 24 I think go because they're required to do 105% right correct it's never went down since I've been on the bar it ever goes down is can we pay any of that ahead of
time and that's why I'm wondering like what the percent is because could we take 200,000 of that put it towards principal extra this year and bring down that payment so we don't have to Levy as much and and do anything like that that's a really good question I will find out the answer too awesome that would be that'd be good to
know but it is probably like 20% that we have have in there something that we can't do much with that's a good question yeah hopefully it is something we can do something with one that nobody has ever asked me in my nine years as a business manager so I'm looking forward
to finding out what that yes okay anything else I think I'm done up here right oh had to ask all right um sobody want to make a a motion to approve the
budget director R second second director V discussion the room that finding that going deficit spending next year with an knowing
that probably being conservative with the ADM it's always been a problem for me since I've been on the school board is how conservative we are sometimes because I could make it on a farm that
way but you know then you get I understand why and it's just the beginning phase so we'll look at expenses throughout the year and we'll make them adjustments and all of that forward personally I'd rather see it as positions might some people might leave and we may not replace those but
also those things happen personally I'd like to see a bit more liberal and and have us at the end reducing the income rather than starting out the deficit I understand so I don't think 910 students is an
extremely conservative number I think it's actually a really same number I don't but honestly just giving the fluctuation of enrolment here um and we've been looking at that history for for how many times now and I think that
910 is a good spot to sit and um in enrollment that you can count on because we flow underneath that and we have Flex above that but it's been an odity you know in the numbers when when
we go above it way above it so it's like no Rhyme or Reason well at least when we go below we don't go way below it like you just said that because yeah we were at 942 and I don't know why and then yeah I don't so I don't think 910 to
conservative number I think it's pretty realistic so I think the numbers that we're working with here are pretty realistic for what actual expenditures are going to be in in budgetary unless we have building and maintenance
and flood or fire or things and and we're not the only one right talking with the other folks at Midstate like everybody's having a board meeting just like this going well we're not making it ADM wise everybody's
having that same issue you know and I I think when I was doing the math uh this weekend like from our 910 it would take about 30 0ms like 30 more kids to come in for us to break e
with expenses as are currently right around that 30 like that that's a lot of that's a lot of recruiting I would say to your point we're not g wood we're not having to like cut millions of dollars like some
of the other districts in the area yeah that's good okay but we can maintain where we're at but I don't know we we got to make some Dees yeah there there's more we have to do besides just the budget here so uh any other
discussion all right I have a motion in a second uh to approve the fy2 budget all in favor say I I opposed motion cares good conversation here all right uh school resource officer for
25 um so we put this on here we've had our our work sessions for it and uh talk about it and whatnot so um I wanted to bring it in to to talk about uh I think the first thing we need to do is say we're either um going to do a resource
officer in any capacity from 1% to 100% or we're not that's really what we need to figure out first before we uh go on from there so that's my thought about anyway and I'll just make a clarifying comment from a presentation of the work session the
school district can't buy a police car or weapons we can only pay for purchase Services which means the service time of an SRO in the building so they do other things for the city we don't we can't pay for that and we can't pay for a vehicle or weapons or uniforms we just
PA for the time we just enter into the contract thisif I would agree with that um I don't know why even brought up bu in a car and all that stuff I mean that's won't be yeah so that's the city's responsibility right they own that car we're not going
to fix the car when it breaks on but we're not going to Ure the car right it's their car that would be in reuse of school district F I agree I think we need a little bit more concrete number so I think kind of deciding tonight whether it's yes or no is kind of tough
because we don't have a number so we can't say yes or no you know what I mean in my opinion if that puts it off a little bit further it puts it off it is what it is you know but I don't see how we can say yes or no with the numbers that we have right now because i' say
the numbers we have right now are not even close especially with what he was talking you know the original number he gave when you take away those things that that really kind of strange to me and that went up to 160 the original number I got was more than 165 right
they were doing an estimate what what did you say 65,000 they were doing a full-time SRO here at 65,000 and he was using a certain step you know they have steps and Lanes like that's the cost to the district and then that was the
original one I got they paid for yeah we don't pay for that no I know but wasn't at one point they like they were talking about like splitting or is that they're considering they pay for that other piece other 65,000 what I yes yes 65,000 what I my
understanding in that email was would be the time there're here for a time that's the 75% of the Ft right because that includes you know benefits yeah and I apologize I missed the work session did they is there a contract like are we if
we do it one year and then we don't like it or we can't afford it can we just stop it or we like signed into a contract that you a contract you do an annual contract I would not recommend doing in my experience we've never done like years we always did them every year
because we always the city things change and they had different dollar BS and they gave you different officers and that's my experience and I've got the three districts I think some of the numbers that were being shared were just an Allin expense like and um what I took
away from the second meeting um was put your offer on the table kind of like here the Allin Allin it's gonna this whole role will be somewhere around $160,000 investment and then you throw
your opera on the table and see what the city would respond with that's kind of how I took the information um as he was presenting it and um so if we can only
afford 55,000 we offer that and see if they'll meet us where we're at that's my thoughts on uh so the safe schools are out know about 34 to 37,000 year so
you'd be using general fund dollar set the rest yeah and I would think that we could do some um reexamining of other positions if we're going to bring a school resource officer in here there might be some other positions that aren't as
quite as necessary anymore um giving what the school resource officer can provide which I didn't know much about resource officer position until we had our very first work session um you know I had I had not been personally in a school district that had it when I was
going through high school and and Etc and um my children haven't attended this District where there had been one um so I had no personal experience and uh I thought it was quite enlightening um on all the positive and prevention that
they bring into a student's educational experience um I don't think there would be a need for an assistant principal if we brought in a school resource officer so I think that position could
probably so good about the ad the ad would still be necessary obviously a fulltime ad that doesn't suspend because the school resource officer doesn't do discipline right the assistant principal does discipline yeah we're also the smallest
school to have I think maybe like I don't even know I don't know that i' want yeah I don't know that I'd want to do any immediate changes like I think to your point maybe like after you've built it
up for a while and you start to see the changes you know in the students or in and see where it's at at that point so I kind of think we're going down a rabbit hole here so um the like I said the first thing I'd like to figure
out is do can we afford a school resource officer for next year like do we want to put one on the table and do a vote for that and then we can figure out is that 10% is that $5,000 $10,000 is it 50% is it $50,000 I think we can figure that out
afterwards um or we can table it until another time can but if we're going to continue to talk about we should make a motion and get to discussion for it motion to approve it
okay motion by director TR I'll second second by director Wade all right discussion I think it would be a positive change for this district and I think that
um we need to get off the hamster wheel we on it we need to to just try something different and the definition of inanity to do the same thing over and over again and expect different results and with everything that a school resource officer brings to the table in positive change I don't see why
we wouldn't move heaven iner to figure out how to make that program test that program here and see what kind of fruit it brings and I know that it's um something that many community members want so this is aing basically moving
for to essentially figure out how much we would like to spend on it yes so this basically says do we want to look at this for fy2 or do we not and then if it's yes then we'll figure out after that what that looks like is that a 5% a
10% what can we afford that type thing so as far as a school resource officer goes all the research that I've done talking with people asking people some people have no idea what it is right what's a school resource officer you explain it to them and then get
information for people that have you know interacted with them or used them I have yet to find any negatives at all on a resource officer nobody's coming with me with any negatives um I don't
know all I've ever heard is positive about them interaction with the kids the program that they can bring in right the um relationship they have with the county and different resources they can have quicker access to their um I
just don't see any negatives with it I me it's definitely not going to hurt a child you know um I think the train they go through is very extensive um it's not bringing a you know a patrol officer in the school
that's not what it is um I guess if we can't find any negatives why wouldn't we try entertain it um unless somebody has negatives I don't know I mean nobody's brought any negatives to the
table that I've heard it's all it's all been 100% positive I guess that's the one thing that through the whole thing the other night the one thing that keeps ringing in my ears is is um when the superintendent you know she talked about
how many officers they had you know in St Cloud and she brought up clear clear view and said that know there's no reason at all we'd have an officer there and then that one really stuck in my head because so is there there schools I
mean is royalt to the one that really needs it I I don't know I've not the St CL the St Cloud super I forgot her name Lor I think yeah there we go so
um I know I just I just wonder if this year or if it's something in the future I don't I I agree with you I just I just don't know if it's it's necessarily needed in royalty right
now maybe it is I I've not heard from Administration that I think it is and that that makes me wonder if it is so that's that's my that's my only negative I have this I don't know
what we had two two crimes committed in a school in the entirety of the last year and that's we're going to bring a full-time person in for that and and I mean and I'm not trying to take any Thunder from anything or anything
else but their job as being a Royalton police officer is the town of Royalton and that includes the school district so if we call them they they need to come I I just I don't that's that's the way I see
it it's that's all I got so I think might missing the point a little bit on it because their job isn't to come here and enforce the law their job is to come here almost as another teacher right to
have programs to teach either dare to help out with the driver's ed stuff to do cyber security training um with the kids to let you know kind take that side of things it's not when there is something that they need to deal with they will and I know you said putam said
well you know maybe clear view or Discovery or something like that didn't need it um that's funny because it contrad what she told me when I originally talked to her on the phone she told me they were trying to get one for Discovery and she actually told me the first Mee she was going to come out here and explain why Discovery would be
a good place for an SRO I said it'd be great she goes yeah because it's actually kind of aligned with your community she told me that on the phone I said that's great right and things may have changed between then and now that's what she told me on the phone personally to me I was a little shocked by that
when she brought that up I know it seemed like it was out of place didn't I mean and that's why it's stuck in my head because it seemed like it was out of place so and then Sergeant kleinfelder after she said that he goes this would be a great area to be a school resource officer because you can
do that stuff you can interact with all the students not just with 10 of the students you know like like in St CL at Tech High School or at South Junior High that resource officer is almost interacting with just maybe 10 or 15 students most of the time those are the troublemakers right that are breaking
the law big time here he said you can interact with all the students and make a bigger impact on all the students because you can kind of run those programs more than spend so much time with the troubled kids so I would
say fine felter has a you know SRO or in charge of SRO program so that would be a great community be a SRO and I don't know he's the guy with all the train he's the guy that runs all that stuff and sees it on the day-to-
day um and then what she said here sitting at the table totally contradicted what she told me on the phone so like a complete 180 be 100% honest with everybody in this room so did they happen to say how
they incorporate those programs because they can't I mean they can't teach they're not a licensed teacher so they can't be alone like they can't run a class do though invited them into class
oh yeah they can't be they're not a licensed teacher 100% sure they're not a licensed teacher so they can't run an actual class but that would be no different than us calling the chief and saying can you come in like he's doing now he's currently coming in and giving presentations it be that same I was just
curious if it was like did they do it like before school after did they say anything it was like call like they would come in teaching for the class period they're doing a certain program okay I didn't know if they were running like after things or something
not I'm kind of with Randy I have a mixed feelings on this one it's um it does sound like valuable program I question how much need we have also considering the deficit spending
we're currently in I don't know when we're already trying to trim expenses if Now's the Time to be adding position without clear direction of where else we're going to cut I don't like adding more
debt to our budget honestly I'd like I guess more information how to bring those numbers back in alignment before I'd want to be adding another new position kind of my take on it right now well and that's the hard part about that
like that as a board that's what we have to do right we say hey this is an asset that we want to do and we need to stay within budget so then it goes back to the administration to say okay well that means um this is what our cuts are going to be based on adding this and we're going to cut this
stuff because that's how we're going to balance the budget and that that's for them to decide that's you know not for us to to to work down that pole and we get another infusion of saving schools money this B every year every year in the follow spring
sometimes all at some point do we have other tests that we do yearly that we kind of budget for that or the safe schools I mean like you said the social worker it would take a current expense and put it there that's
allowable expense it has to be allowable not everything right right yeah I'm love that same thing when we're looking at uh 133,000 right now as a as a deficit the
end of fy2 and that's if everything you know like I was asking about the um what was the 144,000 that we're trying to cut from supplies like we may not get to that
we may have supplies that we have to buy or whatever like that I don't know I don't know much about that so I don't know that that already means we have 300 filters on the Shelf so we don't need to buy filters and that's that expense because I know that happens too but um you know and from where we're at like I
said it's about 30 ATMs to get even and then we'd add more that would be needed unless we cut some other things to do that um for that that's the hardest hardest part for
me to so how much would it affect the budget if let's just throw $50,000 out there I look at the salaries and wages so that's where it would have to come from correct you use 34 to 37 of your
safe schools money and the rest will come out of your general fund period which would be salar wa didn't you say social work already there so that person well we would put them back into they be moved though but I mean it's still it still be 50,000 it's $50,000 added
expens it's you have to think about the expense goes up 50,000 it's just where you Cod it sure is the only Factor yeah I look at salaries and wages in the general fund and it says that the
percent of change is 5% that yep that includes substitutes and anything right so why are we thinking it's going to go up 5% if increase in salaries it's like when we negotiated was 2% where we get an
extra 3% on the whole salary with it's a huge chunk right so we're at $7 million above why do we think it's 5% how do we get that yeah how do we get that so under salaries includes all of our staff
based on their placement on their matrixes within their respective contracts some staff have moved up in steps and or Lanes so that's an increase uh our substitute costs are in there and so that's a variable cost but that has
exponentially increased year-over-year in addition to any um salaries for coaches advisors professional development stiens for contractual obligations depending on the cont contracts includ overtime
teachers get comp time if they're filling in because we can't find a substitute leave pay out right but we think that's going to go up 5% like we pay all that stuff this year already right withl the increases that's the estimated budget that she through it
where everyone's on their Lane and STS Etc and it could even go up even more if they get more education and qualify for a lane change at the end of the year happens all the time depends on too if we have any staff that we're replacing
where they come in on their salary so if a teacher leaves and we replace that second grade teacher um and they end up being higher on that salary schedule that costs you more however if they come in lower you save that's where all those
variables I literally just asked this question 30 minutes ago when we were approving seven contracts did I not just say are we able to sustain this trajectory and everybody said yes easily and now we're in a deposite after we
talk about the budget and now we want to discuss an addition that would benefit students we were going to do some child first budgeting around here where we put child's needs met first um on the trajectory scale an SRO would be um a
huge asset to the children Direct and now we're vetoing it because we're in deficit spending even though 30 minutes ago so that's two different things though no not really it's all it all was on the money it it is but it's two
different monies that at least that I'm seeing that you're talking about because you're talking about salaries specifically and the deficit all the money away in the raises and bonuses right but we're still under where we are in the 4% 2% there it's also all of the
other stuff that we in the deficit so it's not like we're in the deficit because of salaries it's all the other stuff as well salar is the largest one by far I understand I mean the raises are almost double what the standard average
cost of living raise is for general public working for businesses no the raises here are way less than what you make in a private our salaries are in line with our neighboring districts I like the
programs I think there's huge value have we talked with is there a way to get those implemented without the need for like an SRO in the building like the Dare or the other like you were talking about like the cyber security like are there ways they would come in I mean I
know they come in and do something that stuff now I believe huge is the relationship building may do with the students as well um you know and just how that improves your community as a whole you
know there's quite a huge transition from the elementary school to the middle school and it reflects behaviorally extensively in this District so that's an elephant in the room that nobody ever wants to discuss but there is huge
issue there so we were equipping children ever since they were in the elementary school I wonder how successful they would be five years from now when they make that transition to middle school they were able to better manage themselves if they had some of
these prevention some of these citizenship um and just personal development as a child that that that these programs would bring in um and the relationships they build you know when they give testimony about how
they could head off the pass for some of these kids and and give heads up and say hey you know what we were just involved in an incident with these families last night this kid's coming in on their you know they're they're fried and they've had some hardship and
you're going to need to extend Grace and we're going to need to give them what you know a net a saving net here today that would head off a lot of Behavioral things because children mostly speak through behaviors when they're not getting needs met um and so just
another asset to be able to identify what these kids are actually needing um being plugged into those resources uh in ways that we don't currently access um it's just going to provide for
a much more well-rounded family Dynamic and help your community as well so I just see it has multifaceted not just a good dare program type of thing I see it much deeper than that into making a ro in
just an even better Community better kids all the way around stronger families all of it so that's what I see from the entire A to Z in implementing this whole program of an
SRO so I see lots of benefits like I said there's been no negatives with the program that I've heard from any District or anybody that's been involved with one and when you can share the cost of bringing something in that good for the community with the city the city's on
board with it why would you want to share the cost of it um I just don't understand that we have no problem finding money for other positions I mean we do it all the time um nothing against Community Ed
I know you're a community ed person but we're going to get a community ed director because it going to be great that fund is now in deficit spending because of it it was not going to be it was going to make its own money it hasn't done that but that's okay because I don't know it is I guess um
has there been a year that hasn't been in deficit spending yeah before we before we put the director look at the but now preschools know much better with oversight it takes time to build time
for can't pay for a school resource officer so the position in in fund four doesn't impact it actually helps the general fund because % salaries I understand that I was just saying we can
find money for other positions that we want pretty easily right any other position that we wanted to come into to the school it's always been unanimous yes let's bring them in I think you're probably right there that's you know that's really what it were down
to is is a question and I think that's what Ryan's saying is do we want a school resource officer I think that's it's down to if we want one or not that's I think you're totally right on that right and what the impact that it
has on children that's what we're here for from the children and it's only been positive I said we've been talking about it now we've talked about it this our third time fourth time talking about it not one person has running a negative thing up me other than
money and I'm not going to let money get in the way of my kids if it's going to improve their life it's going to improve one kid's life why wouldn't you do it it's only been positives nobody's brought any negatives at all none not one so until we can bring a negative I
don't know why you wouldn't do it we find money for everything else everything name one position that we had to come in here that we said we didn't want come in you somebody name a position that we turned down I've been on a year and a half
every position that we want to add we add for we add it unanimously because it improves for the children right that's what we want we didn't approve the gain of students but 10 years ago there's been a
few but the big difference between this and all the other positions his administration has never asked for this this has been something that's come [Music]
from yeah who do we work for it I have one who like would dictate like let's say we get one and we see they're needed way more in the elementary or okay now something's
happening in the Middle School like who tells them like hey Focus your time here or or do they just determine that they the principl okay from my perspective I agree it sounds like an amazing program
I have not heard the need personally brought to me um I don't know the volume of the ask I guess so I don't know how many parents are out there saying we need this in our district is this a large number of our
community that says yep you know is this something we really need to actively do or is this a kind of a small subset of our patient patients are students that would I don't know I don't know the need yeah I've I've seen a lot as well um and
I've had a lot of conversations with folks that um don't know that if an Sr would be useful um like we talked about like are we trying to solve a
problem because what and uh like I understand what you're talking about a little bit with we can build community relations and different things like that but um I haven't seen like a problem come up that says hey let's take a look at how we can solve this problem and
that an SRO is the thing to do that it's been brought up that hey we need an SRO and here's all the things that the SRO can do but not that here's problem set that we have and here's here's a way to solve it or another way to solve
it are there problems I'm not aware of I'm not in building every day is there a need that Administration or principles would feel this canol
we lean the community then with a survey I mean know this is ask them to make that decision but I mean that's a aboute if if everyone's unsure and everyone's getting different responses from the people that they interact with then do we do something collectively to get as
much of the collective voice in in the same format I I don't so I would say if we approve a school resource officer we absolutely should and then we figure out how much that is right is that a 50% is that a 10% so out of $10,000 to come in and do these three
programs you know or is it 100% And we need it 60% Middle School 40% in my Elementary School something like that um to to see what that is but I I think if this is approved I
think we'd have to look at a lot of education and a lot of having some uh you know parent input Administration input and having like hey here's what a school resource officer does you know for our work sessions there was four
members from the community here to to learn actually about what it is because um you know like when you were just talking about pay we uh an assistant principal right well SRO can't replace what an assistant principal does you know so those are are two really
separate things that they don't go together right and SRO can't do discipline this person does discipline and stuff like that that's handle get a when it calls for it they don't need out discipline the principles give they can't discipline kids and also assistant
principles do teacher evaluations as well so it's not just discipline it's discipline is teacher evaluations all that they don't discipline kids we assign the discipline if we if they're going to get suspended we suspend them the school suspend one if you have a
crime on your campus you have two parallel investigations you have the police that do their investigation and you have the principes that do theirs and they meet out their discipline and if they bring charges the County Attorney decides to bring charges with their parallel that my officer F filter
said that a lot of times he just lets it go to the school because they're their punitive damages or whatever you want to call it their discipline is is harsher than what the what he can get through that so I I don't
know there's few things that really run out I mean I could tell he was disgusting with the the system right you know like so for instance vaping is a problem um the our County attorney won't char
for that right so whether we have a principal assistant principal finding that out and doing some discipline for that or they do that and then they turn it over to the SRO to actually charge or do something with that that doesn't get us anything from
well my final thought is what we have now isn't working um the community members are asking for some change or some so this is the most positive route I've seen for change
um in the real mode influencing student Behavior disciplinary track and bringing something positive into the play here um so that's my final thought on
it yeah can you elaborate on what's not working like what are you hearing is this that plan is just um going well inconsistent see um
there's failure to pass have solid relationship or effective communication with Administration um there's frustrated parents whose kids are have been failed
fallen through a gap um so therefore they don't turn in any of the harassment bullying and things that are happening to them um there the kids are afraid they don't tell they just take it um we don't have any really solid
procedures it's a seems to be Case by case student by student there's no this kid can get away with this this kid cannot people want to see some consistency and some standards followed um if if we had to bring in an SRO that
we would have to develop all of this stuff that everybody would be on they would all be on the same page maybe we would catch some of these deficits that we currently have here when it comes to these types of I know a lot of parents are concerned for their kids
safety they've brought that to me if they brought it to me because they want to know how to homeschool because they're afraid for the kids safety and they want to pull them so there's a valid concern that's coming to me through a side winded path because they think I can teach them
about what it takes to home school since I do that um and so it needs to be addressed I mean there's just what we're currently doing our current normal isn't isn't
successful so I I think that's that's probably the me problem that we need to talk about but I would say 90% of that mro couldn't do anything with but but teaching kids from the age of
kindergarten how to be friends instead of bullies and how to get needs met and all all those programs that they do what if these kids didn't have these behavior issues by the time they got to place a b c and d because they had
this mentorship or this program really positively affected them or an SRO happened to be around in the building when they were having family tragedies and change the trajectory for that child you know etc etc there's this this is the most positive outlet that I can see
bringing positive change to our current issues um so and I don't disagree with that but that's one way to solve that problem and we haven't looked at any other ways to solve the problem because there are many other ways to solve those problems and that's what I'd like to
look at if if that's what we think our actual problem is that's something that we need to address but that doesn't necessarily mean that we need an S our to address it that's one of the problems right I mean it's a big one but that's one of the problems I can give you a personal I can just get personal on this
a secondary problem um my children have all been introduced to technology forced by the school's hand long before I wanted it in my parenting plan and all of my children have been taken advantage of on the internet so there's been all of my kids
have been forced to have iPads and tablets and all of these things when they got to school long before I would allow it in my own parenting process and then they were not equipped to be digital citizens and they all all have been taken advantage of because so the
school if the school is going to introduce technology to technology to children and saying this is part of your learning plan then they also should then carry the responsibility of digital citizenship and teaching kids how to be safe and the sro's bring that program to
the table which has not been a priority for school districts to teach children that so there's a secondary problem that's dramatically affecting my own family um with three of my four kids so I don't think it's an isolated
incident for her a child of mine no I I don't think so so there's a secondary issue that also in one Fell Swoop with an SRO could be addressed kids could be being taught so much more about internet
dangers and how to be responsible on the internet instead of just being thrown an iPad in their face because they hit the kindergarten front door that's dangerous it absolutely is there's no way to gauge it unless you do it right we're all like well we don't know what we bring Ro well you'll never
know so if that's what we want to base our decision on is not knowing if we need it then you're never going to have it because you'll never know what it's going to do unless you have that program that's all there is to it how are you ever going to know what's going to do in Royalton unless you do it and if you don't do it then we're just going to
stand on that mountain every time and say well we don't know if we need in Royal T you're right so we haven't had it and how do you engage it unless you have it right because some say you might need in this community the guy that's in charge of the SRO program in St Cloud says he would love to be an SRO in this community we've got the police chief
that is 100% on board with it that wants to be have an SRO we've got a police officer in town r that was an SRO that has no problem training somebody to be an SRO he doesn't want to do it but he would have no problem training somebody right he did that for a while decided you want to go back out on the streets
again some cops Want To Be Cops on the streets some cops like us right he's trained in it he knows what he's doing right so we already have part of that set up in Royalton and if we just keep standing on something going well we don't know if we need it you're right we don't know if we need it right
but the only way to know if it works or not is to try it and if we're backed by the city that's willing to cover some of these costs right I said at the beginning if the city stands out there and says we have to pay for half the car we have to pay for half this half of
that we're it's not going to work right we can't do that but if the city is willing to pay 25% of the salary because they're not going to be here the full time right I don't see how you pass that up it's all good I get it we don't know
what it's going to do in real and you're right we don't we have a one-year contract and it's a disaster and we tell the city hey we're not going to renew that one-year contract because it didn't work you guys didn't do what you said you could do but we're not going to do it um I we spend a lot of money on other
things that we just keep spending money on keep doing it let's try it let's keep spending money on it do they all work I mean do we go down the line and test every single thing to make sure it works before we renew this teacher contract the next year do we do that with everything we don't right but I think
we're willing to do that with SRO we're willing to say yeah we'll give it a year right I I don't know why that why that would hurt so much I don't I guess I just don't understand like I said there's no negatives you're right we don't know what it will do in
Royal how do you know there's only one way to find out otherwise it's a dead subject if you're not willing to try it it's going to be the same thing every time we don't know we don't know you're right we don't
know right anybody else all right well we have a uh motion and a second um so uh let's do a a roll
call uh director TR director B hi director Bo hi director Ro n director hackin n director said no so three to three so the motion does
not car all right uh application of educational benefits and board presentation so this is just an update last year we did a pilot to see if we could by um waving voluntary check fee
if we could get more people to sign uh so fell out a pretty reduced launch form and it can you get to the current L it didn't yield us the current that's the so I want to give you an update on
what it yielded us and then um going forward so the next so basically we had total applications paper and online um we had 81 and then it jumped to 229
again we waved a volunteer fun form uh total counts and pre roduce did not go up much at all 15 um and that percent then stays pretty much this standard next slide I have a
question about that slide there's not a threshold like 30% isn't the threshold for some is it like 30% of our students yeah but there's not like a threshold number no and because I mean it's 3%
yeah the next slide um so we weigh 572 fees for $14,000 we collected 4,600 versus 177,000 from prior year um
going so based on that data we don't feel it necessary to continue it to yield us any additional data like we or forms like we are hoping one thing that has changed now as compared to before is there's direct certifications so schools get notified now because of all the other
different programs that families could be on they then alert us and tell us they qualify the family doesn't have to actually tell us we still try to get those forms however because the federal hasn't changed so for title services and such we still try to get all those forms
filled out so that um we have it for record for the uh title but so I just wanted to bring this as an update that we would likely just continue going back to how we've done it before it really worked all right um Minnesota State High School
league resolution membership sh Hoff members board superintendent Dr where Camp Herman can French activities director um this is for for our annual resolution to be part of the minnes high school league um there's a brief video that the league
puts out for every year hi I'm Eric Martins executive director here at the Minnesota State High School league and thank you so much for taking time to watch this video Minnesota State High School Le is a dynamic Partnership of more than 600 schools reaching all communities and
corners of the state our mission is to provide educational opportunities in Fine Arts and Athletics for all students the 2023 24 school year was a great one for the league as we look ahead to the upcoming school year there are some exciting things that we are working on
you may not realize the league is operating as a 10th through qu grade organization but now the league is considering bringing all nth grade participants and contests under the governance of the lead that would make us a 9th through 12th grade organization this would allow all nth grade participants valuable insurance coverage
in the event of injury or a concussion welcoming next in this way would be a Monumental change and one that is overwhelmingly supported by Our member schools a change like this will require action for member school so look for more information coming from the league
in the beginning of the 24 25 school year the deing engaged members of The League our schools are required commit to following all league rules these rules have been collectively established and are critical to ensuring safe experiences Equitable opportunities and
fair play for our parp that's why we continue to expand our efforts to share and inform all schools about the requirements and expectations so everyone can do their appart as educational models continue to change we're seeing a number of newer schools
primarily online schools in which our Mone students are now enrolling this sometimes raises questions about students who are taking courses in more than one school in response we're reexamining our current practices related to participation and relability
and we're considering way to most effectively provide opportunities for students to PR School we're pleased to report the league continues in a strong financial position thanks to strong tournament attendance supportive and collaborative partners and sponsors wise
Investments and fiscal responsibility as a result it's very likely that this coming Year's membership feat after credits will be the lowest in nearly 30 years as always our top priority Remains the Same to promote and support safe
respectful and inclusive environments for participation and competition we want all of our high schools to provide activities and events that focus on educating our students and are free from discrimination harassment and modalization together we make a
difference with design to amplify the voices and Advance the vision of our students to ensure respectful and safe schools and environment it's important to feel safe because within that you're able to perform the way you want to and you're able to give the results you want to my personal opinion when I'm not
comfortable I'm not giving all I can it takes a team of dedicated adults like you to provide the kind of programming our students deserve that's why the league and the schools are focused on recruiting retaining and supporting our coaches off and administrator as an
education based activities director there's nobody more important than the coach or advisor for our students whether it's in the Fine Arts or Athletics because we know that each child is one an adult away from changing their path of their life if you look at
or listen to any successful person talk about how they got there they never did it alone there's always a mentor and so we need those types of leaders in our schools today to help our young people understand what it means to be a strong supportive person within the
community sometimes the most enduring lessons are students learn happen through activities beyond the classroom so it's our goal to focus on enhancing the Ed tion of students through a broad range of opportunities to extend the traditional curriculum when alumni come and talk to me the one thing I always
hear is you know they remember those big moments but they also remember what led up to them everything that they've done to prepare and how those coaches and those experiences have helped prepare them at the Minnesota State High School it's about more than membership it's
about partnership we have seen that when our member schools commit to Common principles and expectations we all experience the benefit the benefits that come from a shared responsibility to provide shap respectful and inclusive activities for all of our students to do our best for
student athletes and participants we need to be good partners to one another and collaborate with other schools and the Minnesota State High School leag every single one of us has an important role to play in making sure that our students have the very best opportunities and experiences when they
are participating in activities nothing is more important than the well-being of our students and participation in activities is a great way to enhance our students overall health both physically and mentally I think it's really really important that every high school student finds something to be involved in
finding some way to get involved in your school and in your community is so important it not only positively benefits your mental health but helps you improve as a person helps you grow help you make connections with other people these activities have help shap who I am because it makes me understand
the importance of being in something and it has helped you for the future because these activities help you da skills such as time management and communication giving students these valuable opportunities with the mission of the Minnesota State High School Le and
looking around the state this year we've seen High participation number packed venes and enthusiastic support from school community and together we have a bright future ahead on behalf of the Minnesota State High School I thank everyone in all of our members schools for your continued active support
because it's about more than membership it's about partnership all right so somebody want to move the approval of the meso State High School league resolution for membership oh Mr Bowman a second
second director hack any discussion all in favor say I I opposed motion carries uh approval of donations by resolution all right uh I will
introduce these and move for their adoption uh cyber grants on behalf of charities a foundation of America has generously donated $100 to support one or more of our programs Jason and Tammy liel have generously donated
$124.5 to a family in need for Food Service the initiative Foundation has generously given Mrs we a grant awarded in the amount of $1,500 to support the care closet the bis fireman's relief Association has generously donated
$2,500 to the Royalton Royals robotics to be used for registration supplies tournament fees and or travel expenses in langola Township has generously donated $2,500 to the Royalton Community Education to help meet the costs with running their
program um so therefore be a resolved by the Royalton School Board to gratefully accept these gifts motion for adoption of this resolution was seconded by member Alman Alman thank you and upon a roll call vote taken uh
the following Ved director Trum I Dr bman hi Dr Boyd hi Dr Ran Dr hacket hi Dr H hi all right thank
you um policy readings so um we haven't put any new first policy readings there's uh plenty in this second policy readings that we're going to do um so we're waiting right now 704 is the inventory of fixed assets we're trying to figure out what that looks like if
that's stuff over $5,000 or if that's every chair table awesome okay perfect um so that one we held as a second one and then the use of District facilities and equipment that one's going to take us a few months to do and it's a lot a lot of pages and a lot of how do we want to do this and how
should we do this and who falls into what categories and different things so gets the fun job of of working that um which will be great once we uh once we get get it done and then we'll change again afterwards um so the uh second
readings uh second final readings I went through uh as we started uh does anybody want to make a motion to approve those director C I'll second second by director H any
discussion all in favor say I hi po motion carries and one third policy reading I talked about uh as well we were waiting on this one to uh um get 807 and now that 807 is uh in the process there uh
we can move this for approval so um can I get a motion to approve 407 director hacket second second by director Bowman any discussion on that one I in
favor say I I I opposed motion carries all right an upcoming meeting schedule so uh June 24th is a strategic planning committee meeting where is that being held yep in the cafetorium 600 will be
rolling out the communications plan all right and then it's are you gonna be there director and director Charlie uh yes okay all right and then uh there was a
request made to move our Wednesday meetings to Tuesday the 25th same times no one that works forone okays so I that okay uh we will change those then to
noon Finance on June 25th and 1M policy meeting on June 25th and then our next uh regular meeting is July 8th um um do
that just is everybody we have now nobody we don't have mul people on vacation it's just kind of by the I just wanted to make sure we don't do much I will tell you it's a very very light agenda we're paying the bills I just wanted to make sure in advance that we had enough
people that knew they would be here I will be here no that's a good point though great all right I will take a motion to adance okay ask a question before we um in regards to the concerns with
the bullying cyber security issues can we talk about this more down the road about those particular problems either Administration presenting something or a work session or something I don't want those concerns just dropped just because
kind of stop the SRO for today those are new concerns I haven't heard so I'd like to dive deeper into that to see what is going on yeah I so I have that as a note too like that was all to me that was all great discussion like that great board discussion about
how we do that and um going forward we'll figure out a way to I put make a plan to to figure out look at the problem and see what are symptoms versus what are actually the problems see if we can dive into that and that's more I
suppose principal jobs and than anybody else but I we definitely need to to look at that so I appreciate you talking about all that for sure um because I there's there's definitely things out there um to do that so yes we'll make a
plan that'd be great thank you anything else motion to adjourn all right motion by director B okay second by direct all in favor say I I I opposed
all right we are in a room under