6 o' meeting order and flag of the United States of America and to the repic for which it stands one nation under God indivisible with liy and justice for all uh the RO call will let the record reflect that all members are present and
uh I will start out with a couple of board chair comments um so one of the coolest things that uh I like to look at as we're looking through all the stuff is scholarships so $6,350 in scholarships is what we paid out this last month so that's awesome so I just want to say thank you to the local businesses and the organizations and the families that uh
invest in our students for that uh second uh donations so I always like to say thank you for the donations because when we do it by resolution it's it's uh it's not as heart heartfelt as as that so um we have over $10,000 in regular donations and then from the estate of uh em sprinkle we have another donation that we'll uh have them talk about a little bit later tonight
um and then the work session I just want to say thanks to those that briefed at the work session and presented it was a bunch of great conversations and I think the the board together had good conversations as well um and we got to know each other a little bit better um with the new board so I think that was great and that's what I have for my comments uh for today is there uh somebody that would like to move the approval of the agenda I'll move it director Hol
thank you I'll second it director hacker thank you any discussion all in favor say I I opposed all right motion carries appreciation recognition and presentations here hosted members of the board superintendent Dr wman gayen Arsen activities director um I have four words
that I want to recognize um two they're from two different categories the first one I'm going to be recognizing is um Royalton's Excel nominees so Excel stands for excellence in Community Education and Leadership um so they had to fill out an application that looks at their Athletics Fine Arts community service like within the building or in their school and then community service outside and how they better their community and then they're also their school um there's a little bit of a GPA
but not as high of emphasis as our next award we'll talk about um this is also awarded to Juniors and so it's a way to recognize your outstanding Juniors um so this year's nominees for the Excel were con bak and Emily BL so Cody you want to come on up Emily is playing basketball tonight so she was not able to make it congratulations thank you um it's kind of cool I mean I think the XL award's only been around since I think 94 is when they first kind of started it and
so I think we had 300 applicants that went on to the state to be looked at so a huge feet ulations next award that we'll be giving out is our tripa nominees um this looks at academic arts and Athletics so you're trying to see that balance well-rounded student athlete um each School picks somebody that represents us again this is
a senior that they look at um then each subsection picks who their top one and then that goes on to the next so then each at the then they have a representative from each of the different sections for single a and double A a boy and a girl so kind of cool feet um onor nominees or winners for our school were Lane Olen and Addison shanrock and Addison's playing basketball as well yeah
let's picture s
all right uh recognition of citizens for input purposes
board members and superintendent um I sent an email to you today board members and I think I forwarded it to Tony and Christine I don't know if you had time to read it or not but if you didn't please read it um I was I think there's one person that doesn't know me I retired from being in the media center last year and I am really here to encourage you to reinstate that position I
know you don't recommend Cuts but you accept them or approve them so I would encourage you to re look at this I have a whole list of things you know I never realized the job was important until it was my sole responsibility was to get kids to like to read it's different than the classroom yeah they're being covered by classroom teachers going in and I'm scanning the books you pick out your books it's kind of a rush rush there's
not a lot of sitting down and reading some of the Paras are covering some of the checking in books and and shelving them and that's kind of it um I've been subbing over in well both buildings when I go over there it's not a pleasing Place anymore there's no bulletin boards last times the lights are out you know kids kids need to and granted it took me a few years to get good at it and even at the end there would be things I'd pick up but kids don't necessarily like
all kids don't necessar like to read and if they tell me there's no good books out of the 16,000 or whatever we had I would find a book that they'd like you know what do you like to read that was one book actually during Co when you only had a small group what do you like to read let's find this the Paras don't know the system and they don't they don't know to do that so I feel like you're like you we really lost something um some of the promotions I've been over there and I've noticed um even like I
will check the reports there's a lot of kid would overdue books now I don't know and granted again at times I like after Christmas was always bad but there's nobody there to keep telling well your book's overdue I'm going to have to send an email to your parents uh here's a slip for you somebody else wants that book bring it back it's just there's all these little household things that are an important part of the job so and like I said it doesn't have to be necessarily full-time lots of changes in the last
10 years but it really needs to be consistent somebody there that when a kid wants a book or has a question about something that there is a person there set amount of hours to be able to come there and ask them that so um I would encourage you to talk to the teachers the kids I know it's technology there was little things that I could Google and know how to fix and now they're not getting done either and help this tickets but
I just feel that the kids are missing out on something and it if it was a budget cut there's still people covering parts of it it wasn't a big amount of money and I guess if you felt that it was an important part of that that I I'm just disappointed in that so um I am going to the boys game so if but otherwise shoot me an email if you have any questions for me but I would certainly like I said encourage you to to talk about it and
and talk with staff and that and see what your what your thoughts are so thank you thanks um would you guys like to come up and speak sure do camp board and
staff my name is Mel ol uh the lady that's donating this uh money to the band in the choir name was Elizabeth H ol and she became Elizabeth sprinkle after marriage Liz grew up here in Royalton went to the high school that's non-existent now it's all new over there now was just a boxy old building she was
one or two in the class I couldn't find the information they didn't have valorian or salutatorian at that time but she fought hard to be the best actually she fought against my wife's brother Robert who later wrote a book and put Elizabeth's name in the book and I know it was because of Elizabeth Elizabeth worked her way through college we didn't have a lot of money she and years ago there was a hotel in Royalton it was was called
Avery owned by red and uh Lydia Avery and Liz got a job with writing up the people coming in cleaning doing everything she could when they closed down in Royalton they went to bismar they took Liz with her to bismar where she worked her way that's how she worked her way through college and of course her grades were high so she got several grass to make it through so her first job was out west uh
in Washington state of Washington near Tacoma and she was in elementary education it's where she met her husband on there's a air base out there called M and he was a pilot and he was on his way to Nom and he flew I don't know if you're familiar with the Douglas the old Douglas they actually Ked around with a gentleman from Royalton that did fly the Douglas C3 or five I don't remember
which it was but he was in photography you've heard of the hoim Min Trail he threw a low low area of photograph for things like that they you got home they got married unfortunately the marriage didn't last uh they were separated about six years ago so they were pretty wealthy people him
being a pilot he flew for Western Airlines which later became Delta started out one two and then final a pilot they invested wisely and that's one of the reasons they have this money they didn't have any children unfortunately she loved children and uh she loved music listening to it and playing music she sung in the choir uh her her latest her last effort was in Tucson Arizona where they retired and I was
down there several times it's a magnificent country if you like brown but uh I didn't particularly care for Arizona because there's their water is not as good as Minnesota but she spent that's where she spent her retirement this got sick she had a stroke about five years ago we went down and kind of convinced her to come home be with her family so she got a place in Idina she's it's called Brookdale Estates in ID and she fell
she had a seizure we went down finally it was just one thing after another we got her up here home and she her late her latest uh home was diamond willow Little Fall so that's where she passed away peacefully and uh this wishes this was uh her wish was that young people from Royalton that didn't have a we fortunate
as other people she could help and contribute and that's why she uh she's donating this money at this time so I'm proud to be here tonight to share this little bit about my sister and I look forward to hearing the Legacy in the music created by the students will be helped by your generosity thank you
appreciate it thank you so much um so board committee report um I think we're going to hear a whole bunch about the budget tonight already we didn't meet the policy and there's nothing from Midstate um so I think we can go to the superintendent report so um just few things here it was prayer professional week um week of
January 20th so um we appreciate them and got them M certificates and it's school counselor week on February 3rd so thank you so much to Monica for her work she does for us um also congrats to Brielle ellia and Hunter sheal um for their first and second place in the spelling be so we have new winners there um and then just a quick update so for right now we don't really have anything new to project with legislation because obviously these committees are still meeting and such right now we know
that that from last legislation that the inflationary Factor has been added to um what our general fund would be that's averaging right now somewhere in the range of 2.3% it could get as high as 2.7 we won't know that until the February forecast comes out has not come out yet um if nothing is done the unemployment will run out and therefore they feel for this next year about 40% of our unemployment that summer term unemployment cost will be covered by the state and after that the other 60%
would fall on the general fund and future years there would be0 um the governor has putting his budget to address that um but again that's just one we have a lot more time and work to go through and then also um we did look at some calculations M did some calculating Cross Estate on the compensatory so if compensatory doesn't get fixed or held harmless um they calculated relon to have about a
$992,000 loss of Revenue Eddie had a little bit had it over a hundred but somewhere in that range if they go with the governor's proposal to hold it harmless we would stand to have a little bit additional come to us in that particular about $8,000 more according to M's calculation at this time so um that's my legislative update any questions all
right business manager good evening board chair hofstead members of the board Dr Christine workamp Herman Heidi Hagen business manager for the district this is a look at the monthly recap presentation enrollment for the month of January was at 918 I do want to make a note
that in February we have seen an uptick in students enrolling and we're around 925 or so uh at this time we've consistently held study at 918 since the beginning of the school year uh we ended last fiscal year with about 97 students just a daily membership and we continue to track it monthly forward I don't know if it's just me
but that's what really worried but anyways I I know what this says but if you all can see it or it's in your packet um this is a a historical 10year look back at enrollment Trends throughout the District kindergarten through 12th grade on the far right there we are looking at the month end of December again fiscal year 25 December 2024 general fund revenues overall the adopted budget
and comparison to previous fiscal years a percentage of the overall budget tracking above projected totals again based on that overall percentage at 42% general fund expense month end December again projecting over the percentage of the budget as compared to the prior years at 44% the next slide I'll go into detail
as to what that looks like salaries and wages are on track as the month end December 2024 benefits are over about 5 and a half% specifically due to health insurance increases as a percentage of contracts work comp insurance and unemployment expenses purchase services are over budget by about 28% part of this has to do with our property insurance being paid in full at the beginning of the fiscal year as
opposed to Prior years we paid it monthly long-term facilities maintenance repairs and projects were done at the beginning of the fiscal year whereas prior years the projects were spanned out across um the fiscal year again this is based on the types of projects that are budgeted for this had to specifically had to do with Rec carpeting classrooms which had to be done in the summer months
did the relighting of the football stadium Midstate special education services costs are increasing and PSO costs have increased uh supplies are on track with the budget our Capital expenses as listed there are on track as we had budgeted and the other category is over budget and that's due to reclassifying certain types of fees
and the correcting of the codes that's it and we'll talk about a budget revision here in a little bit but if you have any questions now on December's information say I have a couple questions here um first off on that close out of 2324 at our finance meeting um with that overage of
8:31 $831,000 roughly where like when we adjusted that budget where did we pull that money from to May up for that so the funds aren't being made up so to speak it's just takes from any restricted funds or unassigned funds or assigned funds we also recoup some of those expenses that were over budget in
Revenue that came in also over budget by about 300 and some thousand okay all right I have a couple questions sorry um and then the long-term facilities maintenance like the projects we did does that all come out of the like we get ltfm dollars or did did we kind of spend past those and then have to go into like the general for those no that all comes out of
ltfm funds okay so on that and just so I'm understanding maybe I'm not understanding but like the on that budget we were over by 28% was it things that just came up that we didn't budget for at the beginning of the year then go back the slide are you talking about Services um like the
28.2% yeah under the purchase services so part of that has to do we budgeted for property insurance and we budgeted for the ltfm repairs as a percentage of the budget compared to previous years were over because some of those projects and the property insurance was paid over 12 months and we're comparing the property insurance and the ltfm project expenses over the span of six months and so that's where that variance comes
in okay as far as Midstate and PSO yes tonight we'll talk about why we're revising the budget due to the increase in those expenses okay so then that was my other two questions um with the Midstate special ed services like so do we we get reimbursed for those services or is that like our co- like our need to belong to the co-op so it depends on the type of fees that
we paying some of them are a part of our special education reimbursement some of them are not okay and then one well two more sorry um and then the the PSO when we say we're L like we're um you know kind of they're costing us more we actually don't like if a kid go takes a PSO class we don't like they get the fun the college gets the funding that we would normally get so it's not the no we re depends on the contract but and
Royalton we receive the state aid for that student okay and then we pay the postsecondary institution the cost per credit that student's taking okay so the so the the net effect is if a student were to take 15 credits and I'm just going to say at $300 a credit that's what 4 45 $4,500 so we received
7200 from the state so the net difference is 7200 minus 4500 y yeah so it's really not costing the district any more money we're just not ping that amount that we're paying that college it's costing the district more money because we're having to take the funds that we get for that student and pay another organization right yeah yeah I I understand that part but it's not if it's not like we're having to take
our dollars and paying for that student that's going to that college it would be a state fund I mean you know we're getting the State dollars and then we're paying for that college so we're not taking our like Revenue at the school to pay for that extra than what we're getting from the state no it's not on top of what we're getting from the state it's what we're getting but the problem is is we still service that student with social all of the ancillary Services the
students still get from us here okay and then um my last one is like the reclassification of codes could you just explain that a little bit more like what that is so we're accountable to code according to the purpose and or the reason for the expense and some of those other C category expenses were originally budgeted in one of the other categories I'm just just reclassifying them
so moving the expense from one of those categories to the other okay so it's still an expense I'm just holding it based on the eup fars coming votes that's all I have any other questions good questions all right thanks nope principal reported
members of the board superintendent Dr W Herman Bill Swanson High School principal I have four short updates we talked about this at the work session um a little bit but I wanted to uh put it out there in my report for the for the board meeting uh I track the failing
um of students uh throughout the semester and uh typically we have sat anytime during the middle of the semester somewhere between 8 and 11% and then end the semester somewhere four and a half to 5 and a half% uh failure rate um this year uh we have in November when I ran it I actually did the math a couple times just to make sure I hadn't missed anything um we were running
at the middle of the semester at about 5% 5.2 5.3% and ended the semester at 3.7% uh which meant uh we had a higher percentage of our students passing their classes um which is a really good thing it takes um the pressure off of Summer School Credit Recovery students repeating classes um those aren't productive uses of time resources energy for students and teachers we want
them to be consistently progressing towards graduation so the further down and the less we have in that category uh the better off we are and so I was happy to announce that at 3.7% that is a uh a a low for us and we will continue to uh look at the reasons why um what's happening out there are you know the success of intervention programming identifying students for the supports that
they need cell phone policy all of those things go into uh creating that percentage of course we want that to be as close to zero as we can possibly make it and uh we continue to strive to make sure that we get the supports that students need uh next month at the board meeting I will be announcing I will present the December January and February students of the month uh those are made up of senior students uh as V
oted on nominated and voted on by by the high school staff uh it can be for outstanding contributions in school grades uh performances and extracurricular activities leadership um character um community service all of those things get played into the so uh the staff nominates the students and then they they vote on they vote on those students the month I will be presenting be doing three times a year
fall winter and spring I will uh recognize the the winter students of the month for December January and February in March uh we have student Le conferences and pre-registration coming up here in the next uh two weeks um student Le conferences at the high school uh conferences are usually attended at a rate between 25 and 35 40% on
a normal Arena Style conference um at the principal convention that I was just at we were talking about conferences and um there were schools that were hitting with Arena style conferences 15 to 25% and so even when I said 25 to 40% uh they were asking what we were doing and then when I told them about our student Le conferences where overall in the building we are at 70% attendance at the high school level and at
sometimes in the middle school over 85% attendance at our student Le conferences they were asking for How We Do It um wanted to have some more information they really like the thought of being able to get more parents into conferences um so we will be having that and we'll be looking to keep our high school percentage up over 70% um so I encourage parents to make the appointment with their Royal hour adviser um and and take that
time I we we try to make that a a conference that uh provid some really good information for parents that's a little different than the traditional um grading conference that you would sit down for with with the with your children's teachers so um looking forward to those again this year and that's about the seventh or eth year that we've had the student Le conferences and they have we have maintained that attendance over 70% during that time and then
uh the last thing I have is the honors breakfasts and the Minnesota Honors Society induction ceremonies will be coming up here uh February 20th and February 25th at the Royalton American Legion 8:30 a.m. um one of my favorite besides graduation one of my favorite uh events of the year is uh recognizing student academic achievement um is just it is is
a joy for me to read the students who make honor rooll and uh to see them stand up and receive their certificate and and their parents are beaming at them and um they're happy about the work that they've put in uh that is a just I really really enjoy that time and it's it's simple and it's quick um the karma rolls are extremely good um but it is a really good event and um I'm looking
forward to that again and so we'll be doing that again on February 20th and 25th and inducting our class of uh Na Minnesota Honor Society um they are elected in the fall and we start kind of probation arily getting them going um and then they're formally inducted into the Minnesota Honors Society at honors breakfast questions is it going to snow for the honors breakfast yeah probably snowing
or it'll be 25 below guaranteed chair members of the board superintendent Dr W Camp Tony Newman Elementary principal um we had kindergarten information night last Tuesday uh in the cafetorium a lot of good information out um we continue to send out information emails uh we'll do phone calls here
as the school year progresses and getting everybody that we can registered ready to go for next year um coming up here for us uh this month is I love to bre month and we've got different classroom activities going on some dress up days uh some fun stuff to encourage reading we then lead into Dr Seuss Week um as we start uh start March uh coming up here on the 24th M the 24th the teacher inservice day uh that is going to be our next live session for letters um so we've got we'll
go from 8:30 to 3:30 that day um in the in the elementary school media center for that so that'll be a full day our conferences are uh the 3rd and the 4th of March 4 to 7:30 it's Monday Tuesday back to back and um we will'll open up scheduling for conferences here in the next week or so um and we've had great great attendance for those um whether cold here the next couple days we're going to try to get the
kids out as much as possible inside recess is not popular um but it's sometimes it's just too cold some kids cheer that it's inside recess because they just don't like putting all their stuff on but um we'll get through that so um otherwise that's that's all I have any questions I have one how many do you have for registration uh we sent out 84
packets which is just census wise we're down about 20 25 packets that we usually send out uh we had 31 packets turned in and I know of N9 to 12 that are um have yet to turn them in they just couldn't make it a lot of people are it's my third kit it's my fourth one we don't need to be there I know some people just showed up giv me the packets and then they Jett it out so um we we've got a bunch of those that
we know of that are coming it's just like I didn't put my packet in yet I don't have the imization form we got to print it off on my chart and then I'll turn it in and then we'll be good to go so those will get rolled in here so oh and I do want to mention fifth grade uh big big month here for fifth grade with um skiing we got finally got snow we can do some cross country steing here in the next couple weeks Meer will get them fitted for boots and skis and they'll be able to go outside and do that and then um when it warms up we'll be able to take
a mice fishing here uh at Fish Trap Lake and the Lions Club is kind of coordinating that in connection with the rice Sportsman's Club and we'll get them out there one day for fifth grade and the sixth graders who missed it last year as fifth graders they'll be out there as well the next days so okay all right thanks good all right uh so next is the consent agenda approval so so the board is consenting to approve items listed below as
presented at one time at any point a director can pull an item off the consent agenda for further discussion so uh we're looking at approval of the regular board meeting minutes the approval of the special meeting minutes which is the work session claims accounts and financials approval of the resignation termination and approval of new hires there anything anybody would like to fold
um somebody like to move can send there make a motion home thank you second all right any discussion
all in favor say I I opposed obain all right motion carries all right next we're looking at uh election of board chair um I talked to Ellie earlier today and you talked uh talked through some of um that so um what do you thought I
I had asked uh Ellie if she would consider being a vice chair as she's already attending the meetings and already doing some of that stuff um you know the co-chair is a possible thing but it would cost money to have lawyers look at or redo the resolution that an NOA had um and put into practice in different things and how things would be split I'd rather not spend money on that personally um yeah so and I said that
um I I do want a little time to think about it but um I guess my main thing when I first got on the board in January is that none of the six board members feel like their opinion or ideas or anything are not important so guess that's my
thoughts on it anyone else I just assume get it resoled I mean just we come to a resolution I think it'd be good for this body just to have it resolved so that's the way I I think there's Merit in the fact that uh different leadership is also brings a lot of set to the table you know
that's you've done it for two years and you've done an incredible job um so it doesn't go to that um just different leadership different giftings different different skill sets you know change of change over is sometimes a good thing so that's kind of where my V Lies in wanting to see something like that that's another
thing that we talked about was you know there's a lot of things that Ellie's brought up that we hadn't seen ourselves necessarily from that perspective so it's been really good at least to bring it out and then we can talk about it as a board and then understand like hey this is what the board wants to do so that that's what we'll do so um so I agree with that um to yeah I would agree with Maria I
mean a lot of school boards kind of rotate the board chair every year right so every year there's a new board chair obviously we haven't done that there wasn't anybody that showed any interest in doing it prior to you doing it and I would agree with Maria you did a good job I've told you that personally you know it's hard to be a board chair much less be a board chair two years in a row right there's just a lot of extra stuff to do um that being said we've got somebody else that wants to do it as he experience of being on the board
understand Co board stuff right um I kind of agree with Maria that change isn't always bad what you did was good I'm not saying what you did was bad right I told you that personally yeah and I don't I don't take it as as a personal thing at all um one of the things I did talk to her about also is that you know I spent a whole lot of time the board made the decision of what we were going to set goals for and stuff like that and I spent a whole lot of time doing the effectiveness and
um measures of Effectiveness and the different standards that we did I'd really like to see that through so I I don't plan on going more than three years as a board chair but I would like to see that through but like it it's still a board decision so right I think you can still be involved with that right or you want to kind of go the way you want to see it progress no I
want to see how after making those changes and the tweaks that we made and the wording that we used to see how it comes out like if that was an effective way to communicate and and do that if that makes sense but you could still be involved without being the chair right with that I'm open to I'm open to co-chairs I mean other districts do it I get it would there be something maybe that the attorney would have to do probably would have
to see kind of how that is um and then just getting rid of the vice chair I'm totally fine with that as well um do we know what kind of costs are associated with that or have we explored that at all no I did not reach out to the attorney I did I do did reach out to an local superintendent and talk with him so I know what they did their attorney reviewed it they have internal external Cil review that they get rid of
their Vice chair then yeah this is a second year they're doing that the board meeting I watched the board meeting they said it it's worked really well think they go every other time yes every other board right but during the election they said it worked really well I it was unanimous do it again could we explore that because I feel like we're kind of stuck here
at this point and we we're having great conversations but I agree I think we need a resolution we are here to support the kids and I think the sooner we can come to something the better we'll all serve them so maybe we could explore that and see what that looks like for our cost yeah me and Ryan did talk today too I don't feel like where we're stuck as getting in the way of any decisions and I want to be sure staff knows that too because I think they've been to told a couple times that we can't
even make a decision on a chair and I don't think that's necessarily an issue I don't think we're not going to get things done or Avo you know what I mean avoid things I don't I don't think any we're not sitting here arguing for hours on so it's just it's just a thing you know right see some the asset to having co-chairs would be um she your wisdom
from two years of serving um she's also then able to be raised up into the position better than having to stumble and fall and do all the extra work you have to do behind the them y well and that's part of what we talked about too is going through all the process that he SP a lot of them have changed over the last two years and splitting the responsibilities so it's not so overwhelming for one person to commit to I mean I think these are some assets that I think co-chairs would bring to the table I mean there's just a lot to carry for a board chair for
responsibilities you know it's like a full-time job oh there's yes there's and it wouldn't be half bad to to split some of that and where your both where your giftings are you know what I'm saying like so that you don't have to carry the whole load and yeah maybe you guys would compliment in that manner um I think we could do that same thing as chair co-chair too we could split some responsibilities I'd be more than okay with that
I don't I guess you we have to look into the cost I can't see it being a huge but I don't know what they have to draft up I talked to two two of the school board members in Anoka and I guess they weren't real specific on what they had to draft up as far as how did they I think that gives us a starting point
and if it's a cost we're not comfortable with then we have to figure it out right at least we know and like I said I don't feel like it's getting in the way of any decisions or it's mean as far as yeah that goes but I guess that's just how I feel so we want to table those two and check out the cost and come back
see okay um so we'll go to uh 10c approval of the revised budgeted members of the board Dr Christine workamp Herman tonight I'm going to share with you two budget revisions for fiscal year 25 one
with what we had originally budgeted excuse me 910 students and then also what I feel is a more accurate representation would be a revised budget to consider and that I recommend which would be the 9918 students that we've had consistently since the beginning of the school year and also knowing that we've since increased up to about 925 students I feel that's a conservative
approach given where we're at currently here today so if we're looking at um the budget recommendation that I am proposing would be an adopted general fund revenue of I'm have to get my computer and I don't memorize it
take go back to Lord
so back to the budget for 918 students in the general fund would be just under 12,200 just over 12, 269,000 which is an increase from the 11 million
467,000 the increase has to do with the increased enrollment as well as an increase in special education Revenue funds and then the expenditures again there's two different category or sections of expenditures they're all the same expenses they're just broken out into object series and program series after I talk a little
bit more about the recommended budget revision I'll bring up I received two emails um questing some answers Andor some explanation to those different categories so we'll talk a little bit more about that but the overall budget that I recommend for expenditures would be about 12,220 which would be an increase from the 1,600,000 and that has to do primarily with
uh areas uh in benefits which an increase in health insurance increase in unemployment and the benefits an increase in the purchase Services due to Midstate PSO and slight decreases in supplies based on current needs of the Departments increase in equipment based on the the
ltfm project being finalized in fiscal year 24 that was slated for the end of FIS schal year 20 4 and then the other expenditures category which accounts for the indirect charge back from the Food Service fund so overall that would leave about $67,000 of
Revenue exceeding expenditures based on this Budget on silent revision as a m whereas bring up the 910 budget revision again that's taking into account what we had originally budgeted again being more considera at the time of the original budget because we didn't know what enrollment would look like come the fall start of the school year
we would have expenses exceeding revenues based on the addition of student fund activities which was a component that was inadvertently left out when we were in the finance committee so again as I mentioned I feel like 918 is a very consistent still conservative approach certainly represents the current
status of the school district right now and would be what I would consider and recommend to the board by doing so the the fund balance unassigned would be just under 16% as projected with this budget recommendation at 918 any questions on the budget before I
go into some of the questions that I received in email Friday and over the weekend that which I'm was thankful for so that I can compile the information for tonight's meeting the change in enrollment number that you're um suggesting to the 918 that is just a commitment to June 30th this year correct or is this for the whole next year no this is just for this school year till this till this yes and
we'll start we already have started um working on next year's budgeted enrollment considerations for Staffing based on some assumptions that we'll have to consider given the legislation is still me so we've budgeted under and we essentially lost those funds from the students that are over the 910 or we that we what's the what's the gain or loss with of correcting this number is
what I'm wondering so we don't gain or lose any funding per se um mde requires that the board approve a budget by June 30th of every year which at that time we have to give a best estimate of what we think enrollment is going to be we ended at 907 we felt 910 was a conserv conservative yet realistic number that's what mde budgets and meters are funds off of throughout the year at the
end of the fiscal year more towards November when audits are due and finalized the actual student enrollment is finalized and then we receive the funding in addition to okay more or less so if we have less students than U what we've budgeted we would receive less funding if we have more we would receive more funding so we don't lose or gain any it's just based on final numbers and so
MD has to pay doesn't have to budgets and meters funds based on what we estimated our enrollment to be so we adjust this now we get those funds for them eight pupils now or we would get them next year or we won't we'll get them um at the end of the fiscal year and closer towards audit being finalized we then would create what I would call receivable and I'm explaining this in my terms
which is a challenge for me to exp explain it in layman's terms but um we would account for that revenue and then we receive it subsequent to the end of the fiscal year I don't know how else to explain so can I comment yes you done okay so been on the board for a while I'm not conservative I can't be in my business I don't understand why we're always so conservative and tell the year that we lost a lot more students in
the spring than we thought we were going to lose and then so then the next year when MBE comes in all of a sudden they're taking out instead of adding a little bit and that's a real problem because it's not like you have a lot of money in next year's budget either so right I'm I would be comfortable with the 918 because we've been booking 918 for seven months now so we probably should do some education on ADM for B just remind us how ADM is calculated at some point
we should do that because ADM is calculated it's it's not just a one number it's it's every day you know so if you got the students for seven months we're getting better we we kind of pretty much know what the last seven months are so we we historically lose some students in the spring it's been not every spring because we've gained some sometimes so but I'd be comfortable in anything so I guess I'm going to be completely
opposite of you because in both my business and Travis ISM you run completely opposite you know like very conservative because of what the next year may bring um so when I look at it like our close out when you know we have a little bit of overedge on things and not knowing what the legislation is going to do with the um unemployment and all that I would feel more comfortable comfortable
saying at 910 but I guess that's just my thought but like I said in my business it's completely different I guess I just would rather be conservative and like when we look at next year's budgeting be able to do less with taking anything away from what we have going on rather than
like being above and then having to take things we have to understand that job to be right correct which when it's a moving Target is tough I get it so yeah I guess that's where I'd rather be that conservative or or or out there is to be right but that's that's tough so right but I do
understand that school Finance is much different than I agree most I agree I agree completely and 918 Randy you had mentioned this just about the concept of adms is an average daily membership over the 169 days that students are here in seats based on attendance and the reporting that we do in our Mars student information system and report to the state
so over the last seven months we have been at least at 918 and in some cases 919 920 depending on what the 925 and or less or more over the next couple months leans me to feel confident in budgeting of the N9 routine I have a
question on the expenditures there big ones that pop out at me would be the employee benefits one and then the purchase Services right that's that's a huge jump so we adopted a budget for the benefits at 1,964 going back at 2,161 why is that do we not know our benefits cost us at the beginning of the year do we not know obviously if you have more employees but benefits go up do we hire more employees that CA it to go over why is there such a big
those are very good questions I'll answer them and then it now would make sense to go into some of those email questions that I received will add into addition to your your questions so benefits to some extent yes we know what our taxes are going to be based on the percentage Federal in state we know what retirement pension 403b or
pension P TR we know what that percentages are so I use that based on what um salaries and wages are what we don't know is health insurance because we renew in January and so July through December we have six months of knowing what that health insurance premium is going to be and then in January it changes and we have some contracts that are tied to a percentage so the increase in benefits is the large
increase 35 40% that we had in our premiums jump in January accounts for the next six months plus unemployment is in benefits so we had a very large increase in the summer months unemployment benefits which we estimate the best we can to determine what that amount would be back in May and June when the budget was approved but now
we know what actuals are so those are two large components of the increase in the benefits um as far as purchase Services the changes there are Midstate so the increase in special education services the increase in students participating in PSO 35 to 40% increase in property insurance uh which at the time we budgeted we didn't have the
exact renewal back by that time and so those three components are a large part of the increase in purchase Services said 30 to 40% increase in property insurance correct we shop around for that I me because we had our own home owners insurance came back about that high last year and I called them and said we better figure something out and they got it back down to where it was so I don't know if we're doing that obviously ass we probably are it's
a consideration that Dr workamp and I have discussed and likely something that we will want to do for next year's renewal sure I've been a part of that in other districts and depending on the proposals that we receive and the difference in agents versus Brokers and the nuances of statutes regarding school property insurance there's a lot of variables but yes it could be a consideration
at least something to go out for proposal to see what options we have I have a question for John and Ellie so you haven't been on the board the last couple years or whatever but do you understand when they're talking about the uh unemployment you guys know those change and what happened I do can can somebody more fluent than me
explain that so in the legislation two years ago they approved summer term unemployment so now bus drivers par professionals um any hourly staff that doesn't work in the summer can apply for unemployment however you can't Levy for that like you do your other unemployment um so you have they then put together several million dollars to offset these costs but it was just for until the money runs out that money is
set to run out that's what I was talking about for next year it would cover about 40% of our estimated unemployment costs those unemployment costs keep going up not only is it because more people took it or you know apply for it um but also when their wages go up each year then your unemployment dollars go up as well so that's what I talk about with all the school districts telling the legislature you have to find a funding for that so right like the last two years is that
been covered by that pot of money was it y okay so then when we talk about that being an extra purchase service that really wasn't we're just looking forward that that's going to be an extra Ser like a it's still an expense but we're also accounting for the revenue on the revenue side so that's expenses up in the top part in the revenue yeah what we originally estimated it to be it came in higher than the orinal budgets
that we estimated so that's why when money and money out but it still makes the number bigger yeah right but yeah I mean I understand that but if it's being covered right now and it's yeah it's money in and it's money out but if not if it's equal well right but still still shows up on there an increase so there's sometimes we forget you know everybody don't know what's going on and I just I have thinking I wonder if
you guys know about that or the change in legislation so I can go further into talking a little bit more about those different expenditure categories now would be a good time do you want to pull up email request one
so the questions or the the asks if you will have to do with explaining the expenditures that are listed under purchase Services explaining the expenditures that are listed under other expenditures explaining what expenditures are listed under site Administration under Support Services instructional support people support and other Finance can scroll down just a
little bit so they're the the same total of expenses but expenses by object series are recorded and coded differently than expenses by program series and it's just how they compartmentalize them out so under purchase Services based on objects codes you'll have a business you have the business manager CRA Administration Asset Management inventory tracking that's our front line program absent and time management
software Actuarial requirements for gby 75 which is our other post employment benefits requirements region one and our smart vendor support property risk management Skyward wex is our dependent care and Health Care savings Administration revt TR allows us to take online payments background checks ERS and will now be p ma supports all of our
dissemination bonding requirements property insurance PSO facility repairs and maintenance utilities Midstate auditor Northern Pines our communication and internet our staff professional development expenses keep scrolling down student travel and registration on Employments in there and our printer copy Fleet leases are under purchase Services by object in the other expenses categories any
dues memberships and license fees food service and direct charge back is coded there resource training and me and solutions memberships are Skyward annual licens parchment Services transportation software transversa board book the Minnesota State High School league head coaches dues and memberships and related affiliations msba M Masa so that's by object now we have all
of those same exact expenses and all of the same amounts but it's based on the program not necessarily the object so further identifying what's included under site Administration that's middle on high school principal Elementary principal 60% because 40% is coded to another program series based on the react assistant principle 50% because of portion of that salary
is coded under another program and the head clerical or head secretaries in each of the high school middle school and Elementary offices so then we have Support Services uh this program has the district office staff so HR is 50% because the other 50% is quoted to community ed fund 4 our accounts payable receivable and payroll Clerk and 50% of the district office secretary because the other 50%
is coded to fund four under District support services are all the fees for service based on the program so business manager all the ones that I had listed earlier are listed there as well read it verbatim but it's similar to the the object code for fees for service purchase Services you can scroll down instructional support so this is a
program that uh where we code our elementary principle for the react mandate Media Center professional development technology staff Hardware software curriculum licenses and devices pupil support has um is where we would code our nurses our social workers our school counselors all of our transportation salary benefits fuel buses BS and then Northern Pines
support services and then all other financing uses are property insurance work comp insurance and student SCH that's all based on program C so then here feel like I'm doing a eup fars 101 training but object series uh are based on different categories resulting in all of the object codes that are in the 100s salaries 200s are benefits 300s are
purchase services 400s are supplies 500s capital and 800s other and then if you're looking by program it's based on all of the different departments I guess if you will so 050 is site Administration 010 o2o is District admin and board forgot to put board in there but1 is board the 100 series is all Support Services the 200 program series is all
regular instruction 300 is CTE 400 is special ed 600 is instructional support 700 is pupil support 800 is facilities 900 are F on your other financing so then I just put a example of a few codes so a e fars code is a 16 digigit code whether expense or revenue and it tells a story so your first first segment is fund what fund is it 01
is your general fund 02 Food Service four scored seven is Debt Service Etc the next segment is your organization that tells you where the next segment the 110 is the program so that would be who the next segment is a course which is District specific if we wanted to track something specific we would use the course code the next segment
is finance code that's all relative and related to if we have restricted funds we would have finance code and then the very end is what what type of expense is the object and so there's just some examples there of what that 16 digigit upar code tells us so I someone can give me you know an ex ask me where would you code legal fees and I would rattle off the
code put that just a it up a little bit so the code above is goes with that yeah you want to talk through that just once so they see so the first code there is E15 1110 0401 so it's telling us it's fund one general fund the organization 05 is districtwide the program is Support Services of course there's nothing Finance nothing um object is it's a supply code non instructional Supply code
next one is again it's an expense it's fund one 05 so it's districtwide 010 tells us it's the board program nothing course Finance related and it's 305 object fee which means it's a fee for service and then the next one is just an example of fund one again this time the organization 010 which is Elementary the program is Administration which is 050 of course no finance
and it's telling us it's a salary because it's in the 100 object series one t and I love my job one of the reasons why because it's exact this is the code use and this is where it goes from can I ask a question if we scroll all the way up to the top again um I don't know if I missed it but in the yep keep scrolling down sorry so like where
the yeah so these like the services I didn't catch where the superintendent Falls so we don't pay we pay a superintendent under the superintendent program code and they're an employee of the district so we wouldn't pay them under purchase Services we pay them under salaries okay so like where the like we that high school at elementary principal were
like on that and it might make sense if then I go to your email and kind of go over that let's go to that email so then email request number two so then here um what positions are coded to site admin and District admin What expenses are coded to support services and what caused the large increase and then what are the dollars being spent on the last 5 to six years in these categories so now we're looking
at program Series this is where where the expenses are are being driven from so site Administration that's our principals system principal head secretaries in each of those offices whereas District administration includes the board the superintendent the administrative assistant to the superintendent legal fees publishing fees subscription so that answers the question is where the superintendent is
quoted um Support Services that's the district office um and included in there are fees for service and the large increase is due to unemployment you can scroll down I think that's about it oh and then here's it asked for salaries over the last five to six years so site admin you can see there from left to right fiscal year 20 through fiscal year 25 and this would
be the revised budget recommendation of 918 students but over the course of the years you can see the the amounts changing I made a note there on site admin in fiscal year 23 the large increase had to do with the principal retiring and having Severance payout a district admin you can see there over the course of the years the change in total salary amounts under that program series admin the
admin assistant was not 100% coded in fiscal years fy20 to FY 24 whereas now quoted there it spread across different yeah it was spread across three or four different programs whereas I code it to one for the purpose of allocating that job in that role under District administration um and then support services and see the fiscal year 20 through 25 and the changes there
the business manager expense was quoted to fees for services starting in fiscal year 22 for the second half that's when school Management Services partnered with the district so the second half of fiscal year 22 and then going forward so you can see the change in expenses there thank you any other questions and I'll email you these
two documents too because we didn't get these done until this afternoon I B so any further questions on two budgets that I shared the recommendation Pro the revised budget at 918 questions on
the additional research and information that I provided no thank you for the education though thank you that was great there a you far manual with hundreds of pages if you ever need reading material I think that was actually my favorite class I love it yeah I want to refund my grand crafts love it yeah yeah all right um do
somebody want to make a motion for what the 910 the 918 the that's why I leave it open I'll I'll make a motion to stick with the 910 by director is
there a second second so assuming I can entertain a motion for 918 Mr chairman I'll make the motion I hack
there a second I will second Thank you Rich Ry discussion that's I'll talk about when 8 on the revenue side right it comes out to 12 million 269 that's
fine as long as we stick there especially on the expenditure side the grow 12,202 so to me that looks good right the expenditures are less than the revenue which is what we're looking for right how do we keep it there that's my thing how do we the revenues higher than the expenditure that's our goal right any business that's a goal and I'm okay with that if
we can keep it there you know what I mean because you look at the 910 that looks like we're obviously budgeting the deficit right by $134,000 that correctly um that was the original budg right budget right the revised one I think can you show the revised budget with the 910
45,000 yeah well that's where I'm at that show 44,000 deficit versus a $60,000 that's my whole thing is we know
those numbers are strong like you're saying 918 is where we're at but you're thinking why were you thinking 925 or somebody said 925 that's we're C that's we're at currently you never you never make up seven students when yeah y I get that so in my opinion the 9918 is conservative is not as conservative 910 right and I'm just trying to see if that's where we're at 918 is still conservative from where we're at right
this second right because we're at 9:25 right that like you say that can change I think you you raised a really good question like how do we make sure and I think that's what hiding n really now we have a really nice document that Todd created from SMS that we meet every month and look through all of those things all the time make sure that nobody's overspending anywhere in their budgets and then of course there's
always those things we can't control sub costs um I have it on that long-term financial plan I sent you all that space there unable cost and that's that's primarily where at the end of a fiscal year when budgets come in over or under it's the uncontrollable we can track Supply spending we can track I know what our salaries are based
on contracts um what we have no control over is our sub costs our utilities our special education services property insurance which we already know but when we originally budgeted we didn't have control over that um same with enrollment we have no control over whether or not we stay at 918 or go back to 907 or go up to 935 so this is a budget it's a resource it's a tool that we use to
manage and monitor spending going forward with the intent and the awareness that this is what we would expect our year end results I ask one more question on that like how we have it like the 918 and the 910 so so say we were you know say we were to do the 9910 and we ended
with butson seats at 925 you still get that funding I mean correct so yeah okay so I mean it's making it look like you know the outcome of it isn't as good if you stay at the 910 but if you stayed at the 910 and you still had the 925 youd still make up for that Revenue yeah we want that corre I think the differen is though is as we're talking about this each month as we're at 910 we're not
the expenditures are going to become much much bigger because the revenue isn't keeping up with it because we're not pulling in that we're pulling in 910 Revenue rather than 98 or whatever they would still make up for that at the very end yep right if you stayed conservative at 910 you would just get more money at the end that would then still Revenue okay okay so is the goal to try and be as accurate as we can is that the point of going to the 918 because then
you get the accurate more accurate as you're looking at it month over month corre mde only funds in the current fiscal year 90% of our total state aid the other 10% comes in after F schal year and once our audit is final because that's when enrollment becomes final because otherwise somebody else might be able to understand it I have a question
on like just Trends and patterns um for me it comes as a surprise every year when we want to do this revised budget that we now all of a sudden need $600,000 more to get us to June I mean it's a little bit different than how I budget my checkbook a little bit different numbers so is this just a standard Trend and pattern of how the school budgetary system works because each
year when we come to this revised budget scenario I'm like sticker shocked at how are we so far off we just had to speaking of revenues or expense how how both are increasing to such a radical degree in my mind because I don't work with these kinds of numbers so uh answer your question thank you very good question all very relevant and relative to we're talking about tonight but so for Revenue uh the
biggest increase in the state revenue was about 500,000 in special education funding special education funding looks back at three sometimes more year um data as uh special education expenditures are finalized and that number changes from the time weig originally set a budget to revision to next month
to June to next September jump in on that so basically when she when we were putting that budget together the original budget and you look in MD's reports on what our sped money is they give us a number when we went back and to do the revise go back and look at that number it had increased by $500,000 Because by the time they do all of their stuff and it's like a two to three year look back then they're like oh your expenses went up so oh we pay you this money now that's what also so
hard about sped is because you Bill it right you you spend it and then you get the revenue later you don't two years yeah to three years later so it's really a challenge and every single District to my knowledge because um is experiencing increasing special education costs significant so that's where sometimes at Revenue can all of a sudden be up and then you're tracking these expenses and all of a sudden just like with PSO we
try to know who's going to take what but we tell those registrations come in so that's the largest increase in the overall revenue between the original adopted budget and recommended revision uh as far as revised budget expenditure wise salaries are relatively similar we talked about the employee benefits we don't know what our health insurance premium renewals are going to be in
this case they are almost 40% and that impacts the expenditures when contracts are a percentage of of that benefit um again um unemployment we didn't know how many would um apply for receed the benefit work comp is in there we didn't have our final work comp renewal until June due in
July so those expenditures fluctuate again uncontrolled expenditures purchase Services depending on the needs of the students and the services that they are receiving through Midstate those expenditures fluctuate and again property insurance would included in there so the controllables we can control salaries and wages you can see there's a little adjustment there um we have
Subs in there so that's the most variable that we don't know we never know supplies we sit down way before the original budget is even approved and work with the Departments and the department heads and we set what the supply budgets are going to be Capital have Financial long-term plans where we set our capital and Equipment budgets so those those are within our control there's large dollar expenses that are outside of
our control that we do our best to budget for based on all the different tools resources historical Trend data what going on currently uh where we're sitting as a district to best guess what that expense is going to be like property insurance has gone up quite a bit well as
the employee benefit SES the medical benefit side of it is there anything we can do there I mean we know that teachers have reached out and said hey our benefits are crazy high does the school board do anything about that do the school do anything about that I mean is it across the board that all school districts are going up that much no some haven't it depends what we've run into is our claims have been so high and that when we went out to bid and they did they looked at that because Insurance committee
is the one one and it some districts have gone up like that but not all so health insurance is like car insurance we have claims yes correct and some and some of the past practices of the board hav't been good for that either because we were doing a cash and mo program which got our participation number down so low so now you have a claim and you have low participation
now you got to spread that claim on even less you know so so we've we've really tried the last couple Cycles to try to get rid of that cash and L so try to try to get them to you know to spread that out because we end up paying for it you know so right the more the plan the better plan ler at seven
eight years ago we're less property insurance I I would recommend we consider going out for proposal to see what other agents or Brokers may be able to is there is there uh Minnesota have minimums for what you have to have for property insurance like as a
yeah wise or no not that I know of um statutorily anyway specific to public school districts but I do know that many districts right now because of the all this hoo and all of this business that we've had some districts have had their um windale but your when you pay deductible so high that it's almost like you can just replace the roof yourself and others there's been a couple of districts I think in Southeastern
Minnesota that can get coverage people don't want to come to school in my buildings so it's a there's a lot of insurance companies off the state the last couple years so any other discussion all right so we have a motion in a second uh for the 918 by director hacket second by director Andre all
in favor say I I I opposed motion carries um next one is approval of Boy golf team Co-op superintendent Dr work Herman kayin Arsen I's director um I had obsa Reach Out to me they have a
hand that are interested in joining our team um it looks like it'd be maybe fiveish they're unsure what the junior high numbers would be um I've discussed it with our coach looked at kind of where our roster sitting um talk to Christine about it and principal Swenson um we didn't feel like it would affect our students playing time or golf things like that um and it provide an opportunity to give kids another chance to get
in a sport um we would do a cost sharing with obsa so they based off of their participation that there would be some things get back in that questions will we increase as we growing here um the amount of meats that the students get depart I mean like that we book schedule yes so I know last year
I booked at least a couple more than what was the previous year so as we kind of get established we kind of get invited to different invites and stuff like that last year we were able to actually host our own conference meet which was nice for our kids um so that would be as we continue to find more and more meets that work with our schedule have we solidified a home course dad is still in limbo um I I met with actually Little Falls Ed and their
golf coach with our boys coach and myself um in that meeting we tried to come up to some form of agreement to share the course um didn't really get where we wanted um the other side of it is is the last that I was aware Little Falls did not have a course manager so at this this time like I don't even have a contact to reach out to V even trying to schedule our home needs and stuff like that so there are some things that
we are working on um we have our multi-purpose space that we're going to utilize for our lower level kids so they can get some action on you know as like a modified driving range type thing um just so they can get experience without having to drive to a golf course obviously that's not going to work well for our higher level kids just because they're going to be hitting it into the trees or wherever um so we are working on that last year we utilized Oak Hill Golf Course on days
that um Little Falls had League um we utilized them a couple other times just to get on the course a little bit sooner and our boys team did go up to Eagles Landing to get on the driving range a little bit easier than trying to deal with Little Falls so have you looked into maybe just seen if one of those two courses would take us as their home course I know it's to Drive Oak Hill we is not ideal just cuz they don't have a driving range I mean that would probably be the best option just cuz they're
the closest minus having to cross Highway 10 is a little scary um I don't see Eagle I would have to approach Eagles Landing but it's a long drive and to have kids drive that far for practice is asking a lot so it's kind of a a work in progress that I'm continuing to monitor now person up is there I don't believe so no they not what I don't know so I asked what about peers They just added
their second n does that I had kind of talked to them briefly about it I'd have to reach back I mean the issue that we're running in with Little Falls is that they have a very they have a large boys program and I believe peers has a pretty healthy boys and girls program so that's where the issues coming from is just finding enough space for everybody to cohabitate no I I've thought about you know the other surrounding as typ golf courses and
it's just they're starting to get a little bit too far out there to ask kids to drive or be shuttled up there and back for practice and stuff any other questions about golf where the proposal just we'd be going under just as Royalton High School it would not be Royalton UPS as of yet you know we maybe would change it at some point but at least it has it right now it just be Royalton Royalton colors so how
many kids are they looking at bringing on so least for confirmed it looks like if you scroll down just a little bit um two freshman one 10th grader and two Juniors so you're a your contract so it's a twoyear for sure and what's the capacity of our coach like how many kids can so we have a head coach and then we have in a sense two assistants that kind of flow back
and forth between the boys and girls program girls participation has been very low but you're asking John is how many kids they can handle yeah just like if they all put these numbers spiked in the kids get excited want to come over and start do it I mean that is something that we just have to evaluate you know if that's we that's we can just evaluate to see what ends up happening and those numbers are based off of last year's numbers
for Gulp and as you can see we had a high number of seniors last year so the like that was last year's seniors so the 11th graders up there would be this year's seniors was your recommendation to do this yes Mr chairman you make a motion to approve the boys golf team Co-op
thank you director any other discussion all in favor say I I I oppos motion perod thank you thank you off to basketball I go all right um and then donations by resolution somebody want to uh introduce the resolution for acceptance
of gifts director trout thank you all right the Fireman's Fund has generously donated $1,300 royton School District to be used towards Grill softball Fireman's Fund has generously donated $8,000 the Royalton School District to be used towards the band program the Bas fireman's relief Association generously donated $500 to be used for the Spanish club trip to Spain Emily runquist generously donated $271
eight to be used for Robotics and the estate of em sprinkle that we heard from earlier has generously donated $1 15,27 24 be used for the Royalton School District music and scholarship programs so be it resolved by the Royalton School Board to gratefully accept the gifts uh the motion for adoption of the foregoing resolution was seconded by members all second thank you upon a roll call vote
being taken um sir can you call the r look up the name so I get all right Officer CH hi officer Hol hi officer boy hi officer hacket hi officer myself so I say officer Andre I I'll get
it all right no one voted against this is a lot of money absolutely I feel like we should get a committee and talk about how these funds should be dispersed so my thinking is we would get different staff of course our music there's ban inquire of course but I think a board member too should be a part of that committee I think we should potentially think about families parents students need to be at a voice at the table so just wondering what the
thoughts are people would agree that this sum of money I don't think that should be in the hands of just I we need multiple stakeholders at the table any other the other thing is I don't think the family gave it with the idea that it just sits in RS you know they gave it so that it gets used we want to talk about like overtime like scholarships every year how much of that and whatever but I if ever if the board agrees to that I would need I think we should have two board members if we
can or at least one be a part of that committee I think would be a good idea Mel had reached out to me I'll volunteer okay you're asking for volunteers tonight you can think about it if you want but depends upon what the commitment is daytime meeting meeting well I prefer daytime like not evening it's hard to get teachers
and students and everyone else there so likely like in the daytime probably maybe depending on parent it would be nice to have a couple of parents they could come that timing you know what I mean like maybe 330 years do we have to set who it is or could we figure out like hey this is what we're doing this thing two board members go yeah could we just say two board members and I don't think it would would be um it would maybe be nice to reach out to mount Oru to see if
they would want to be on that committee and there should be some kind of recognition either a black or name the music room after or something like that it's a lot of money and I do we need to but the committee could maybe talk about that exact it's just an idea yeah right being her name her out every year y right so
we'll start working on that um process so and so that part of the finance too when you're talking about the difference in revenues that that added to the revenues granted it's can only be used for a specific purpose right but that's another way our revenues went up outside of a budget that you didn't know about you know so but this is exciting we were donation that large before I
have never seen on that your time um when droya passed away his wife as part of his estate donated I was somewhere around 25,000 into a scholarship F and so we award the johnzo johnzo Memorial Scholarship comes from that not fortunate to have flaters like Al
G right this is really good it is absolutely I'm glad they could come and share their story a little bit to yeah very cool very cool um so next is policy reading which is just the first and second reading for those in the committee we got the little uh super organized uh things here and I look forward to using that as long
as I can figure out how to use it um so next is upcoming meeting schedule so Monday February 24th is strategic planning committee do we remember who that is I know I'm one of them I think it's just oh I think those was only one sign up it's on one go if they want to go to meeting absolutely y for sure I with that at six
o' then uh Wednesday the 26th noon finance committee uh 2m policy committee and then March 10th is the next regular board meeting um anything else to talk about is there any chance who can reschedule that next for rep meeting or the weekend after we after what right now the March 10th yeah to March
17th yeah that that's St Patrick's Day cage day man you know everybody says that but have you ever had it like good I love it every year what is it and cabbage I like the Cabbage I just don't know what do to that make it like that so it scares me
of March you wouldn't be able to be there but concert what about a different day that week Tuesday I'm gone that whole week no Mark oh what about the week of March 24th she's G the week of 17 so what about thanks I'm only going to Florida March 25th maybe that Tuesday I
mean otherwise you can have it that week I'm gone to it doesn't Well yeah if it's too much but should just try to have everybody here 25th work 25th is my fireman's meeting how about the 20th no she's out of town that week we have two people to if you didn't week of the third is could we make one exception to do this what about Thursday the
27th you could try Wednesday but I know that stuff on you that's yeah the 27th was fine for me and the 27 work it's 27 is fine for me good for me my calendar's on the wall at home
I don't know about Athletics on that particular night there's not much going on so we'll put March 27th are we doing 6m we'll start with that and then if there is kind quick and we have to go back that's okay maybe I
want to plan vacation 17 all right anything else all right can I get a motion to appear at 749k that a second yes all right all in favor say I I