good evening and welcome to this Governor's room at the St Peter Community Center it is Monday March 17th 2025 6:32 p.m. uh we're here for the regular board meeting of the St Peter School Board we'll call the meeting to order first thing up is the Pledge of
Allegiance I pled to the flag of the United States of America and to the Republic for it stands one nation under God indivisible liy and justice for all thank you we need to consider an
adopt the agenda which can be found in the board book online and in the packet in front of you call second motion and a second any discussion discussion discussion discussion all those in favor signify by
saying I I oppose same sign agenda is adopted Kimberly do we have do we have any other requests to speak yes all right uh we need to approve the consent agenda agenda items which are
also in your board book packet I approve we have a motion and a second any discussion discussion discussion hearing none we'll proceed to vote all those in favor signify by saying I I I I oppose same
sign motion carries consent agenda is approved just as a matter a point of information uh board chair pots in my 14 years as a superintendent of schools I have never seen this many committee
minutes you've had a lot of meetings board is hard at work uh next up is our student Spotlight miss sakora you have someone with you I sure
do want sit right here you do look awesome in green that's what I said better than me for sure so I have a Cony Hofer here from South Elementary Cony what grade are you in
first first grade yes and you have lots of teachers this year who are some of your teachers at South Elementary Miss Alderman and Miss wner yep those are your two main teachers AR aren't they and how come you have two in
your classroom this year do you know cuz Miss winner had a baby so we have a sub yes and she's been kind of in and out so you've had two teachers kind of all year so that's been kind of fun right yeah and then you have some teachers for
Specialists do you have a favorite specialist class steam or art or music or gym gym and art gym and art yes and I had told con cuz when we were talking about school you said that school was just fun in general right okay so then when I
asked a con what's what's really fun about school one of the things you said was math workplaces right so I was supposed to bring an example of a math workplace and I forgot so I'm sorry but aone will you help me share with these folks what a math workplace is it's
where like you have a partner and you like play a gamish thing so they have lots of different options don't you for math work places and they're different games and different skills that you work on and the one that con wanted me to bring
what was in that one do you remember it had different pieces that were different shapes different shapes cuz they're working on two dimensional shapes in first grade now as a game so you put the different shapes on and we played and I won but barely because
con's pretty smart and pretty good at math right yeah Connie also really likes art what's a fun art project you've done this year use clay and glaze yes what was the one that you recently got to bring
home you guys did you do the lily pads or the rainbows the lily pads they were pretty cool they did lily pads they did drawings and then clay right one of the things you also said was earning star Pride rewards can you
tell them about the star Pride reward you've been working on with Miss Alderman do you remember you had a word at the front of the class what was the word cooperation cooperation and that's kind of our our
purposeful peaceful or people theme isn't it what does cooperation even mean that's a big word like teamwork mhm so when you show cooperation in class you get to color in a letter and earn some prizes what's a
class prize that you were trying to earn uh PJ stuffy day PJ stuffy day yes yes so what do you like to do when you're not at school play at the park MH y yes and you
also told me you like to watch your brothers wrestle yes your brothers are pretty good wrestlers I think yeah and you do some wrestling too don't you yeah can you tell us who you brought with you today my mom and dad and my baby sister yeah Mom and Dad and baby
sister she's chatting up the storm back there okay and then you have two brothers at home right yeah what are their names Dominic and Dylan Dominic and Dylan and they're older so you look up to them yeah so we're really glad to have con here really excited to recognize him and
his efforts as a star Pride student very kind in the playground at lunch and in the hallway and a really good student as well in math and reading so thank you do you guys have any questions I do did you get your stuffy pajamas day no not yet
not yet but your close working on it yeah are you close kind of not really it just start operation just started okay well we'll we'll cross our fingers yeah congratulations yeah
right thank you all right let's J good job thanks con I don't believe we have a student council report tonight as much as Rita tried to get a student council report from our Gusty
visitors a good one it would have been a good one have two more chances yeah all right we'll move on to action items on the list of action items the first thing up is to consider acceptance of gifts donations and grants there are
two uh donations uh that were made to the St Peter Public Schools over this past month the first is a donation of $6,000 from to the school district in memory of Edward Schultz um this donation has been in place for a number of years
and uh it is to support scholarships for students four of the scholarships are in the amount of $1,250 and are awarded to students who are active participants in co-curricular activities or involved in community service and there are two Scholarships in the amount of $500 that are awarded
to students who plan to attend a Career Technical or vocational college program that's a new addition to the scholarship program and we're very thankful to the Schultz foundation for that that GI gift and secondly a donation of a Zing multi-position Stander it's a
highquality piece of adaptive equipment that was given to the school district for use in South Elementary or within the Early Childhood Program the donation was made by Bailey and Justin Ty and provides an opportunity to enhance the accessibility and Mobility support
available to our students with physical needs so I recommend you accepting those two donations as presented I so move that we accept these gracious gifts we have a motion in a second any
further discussion discussion discussion discussion all those in favor signify by saying I I I oppose same sign motion carries thank you to the Schultz and Ty
families next up consider policy for approval with a second reading Dr Olson the policy that you have in front of you for a second reading is uh policy 804 information security uh that policy is designed to provide the necessary access to District data while at the same time
protecting the confidentiality of that data the policy is recommended by technology director Gus Sorbo and it's a part of the district's risk assessment and cyber security practices policy is modeled after a policy that has been adopted by the minaka public schools it
was reviewed by the policy Review Committee at their meeting on March 12th is being presented for a second reading and the policy Review Committee recommends its adoption as do I and as a reminder Gus was here at the
last meeting to talk about it correct as well thanks to's clear explanation I'd like to move to accept the to uh accept this motion to approve this uh 804 second we have a motion in a second
any discussion clation design in L of the superintendent would that be Gus yes perfect thank you any further discussion discussion discussion hearing none will proceed to
vote all those in favor signify by saying I I oppose same sign motion carries policy 804 is adopted thank you next next up consider policies with legislative requirements or edits for approval with one reading Dr olssen
there are a number of policies that were reviewed by the policy Review Committee at their meeting on March 12th uh these policies uh are presented because they have updates due to legislative changes or edits as chair Potts mentioned the first is policy 607 the organization of
grade levels with that policy does this adds the forensic mental health program you may remember that we had a program at state hospital called the Young Adult adolescent program or Yap that program name has been changed to the forensic mental health program so this is just an
update that clarifies our educational program at the forensic mental health uh program on the State Hospital campus there's policy 608 instructional Services special education that's a legislative change that just provides a
definition uh a clear definition of a child with a disability and that's in your policy uh uh presented with board book and in your packet as well then there's policy 69 religion and religious
and cultural observances that adds a cultural observance provision uh again that's legislatively mandated we have policy 613 graduation requirements that updates graduation requirements and updates
references uh Mrs Engle and I prior to the policy Review Committee uh looked at the policy and needed to make some adjustments because it did not reflect our actual graduation requirements you may recall that we require 27 credits
for graduation including four credits in mathematics four credits in social studies uh four credits in science which one am I missing did I say mathematics in english four credits in English in addition it uh adds a
provision for the uh personal finance course that uh course requirement is in place for our current entering nth gr graders Mrs engleder I believe sorry the the personal finance will be
requ yes so we we included that uh provision uh and we took out a provision that added a credit for eth grade mathematics which we no longer have as a credit for eighth grade mathematics you can accelerate into your high school
mathematics program uh via 8th grade mathematics I believe Dr graph correct yes so that's that piece and then policy 616 School District systems accountability removes the world's best
Workforce the policy committee was in consensus that the school board adopt the following policies in a single reading policy 607 608 609 613 and 616 and I would mention that there were also two policies that the policy Review
Committee uh took a look at those policies had technical changes just formatting and the practice is those do not need to come back to the board because they're very small technical updates but they do get reviewed by the policy Review
Committee so I recommend your approval of those policies I have a question on 608 um so they added a lot with the definition on the child with the disability on
number three there but can someone answer for the the school district so they can do an assessment for just adaptive fied without doing the comprehensive evaluation and then it says a parent or Guardian May request that the school
district conduct a comprehensive evaluation of the parent or Guardian students so as a parent I read that as if Charlie's my son and they were the school was going
to just do an assessment for the just for fied that as a parent I can then request that no I want to do correct is that is that how that that's actually yes Charlie your great Son ises charlie having a full assessment or not he is
okay yeah yeah I care I want the best for you all right we have the policies before us we do not yet have a motion to or a second I would move that we um approve policy 607 608 609
6113 616 as reviewed I second we have a motion in a second any further discussion just one comment Mr chair yeah um relative to policy 6113 U very broad
curriculum which is wonderful I also glad to see the credit equivalencies that are offered there that's a gives students a bit of options absolutely thank you for pointing that out any further discussion we do have a motion in a
second hearing none we'll proceed to vote all those in favor signify by saying I I I oppose same sign motion carries policy 607 608 609 613 and 616 have been approved in one reading item four consider approval of
achievement and integration plan Miss pry all right well thank you thank you for having us tonight so just a reminder our we've been receiving achievement integration funding since the 2019 20 um 20 school year and so this is our third cycle um submitting a plan the purpose
of the plan is to pursue racial and economic integration increase student achievement create Equitable educational opportunities and reduce academic disparities based on students diverse racial ethnic and economic backgrounds as I said it's a three-year plan it's
aligned with our strategic plan it's also required to be aligned with the kaker plan in the application it does still say world's best Workforce but it is the kaker plan um and we would be receiving 26100 ,000 about
$261,000 for the um 20526 school year and annually thereafter through the course of the plan um 80% of the funds are uh required to be used on Direct Services to students and 20% can be used for
professional development and administrative fees so we really focus on providing some services to our students which I'll talk about as well as having activities um that we work in conjunction with our partnering District districts man and Jamesville walor
pton so as I said um our planned for our funds for the 2528 plan are to continue our student support liaison positions that we have in the district um fund our diversity equity and inclusion coordinator position partially and then co- teer the co-teacher model at the
high school which includes a Content teacher and an El teacher team teaching in a classroom we're required by the state to have three types of goals the first is to increase racial and economic integration the second is to reduce disparities in achievement and the third
is to increase access to effective and diverse teachers so keeping keeping those in mind we developed three smart goals the first is increase the reading proficiency for all students from 68.4% in the spring of 24 to
76.8% in the spring of 2028 as measured by the fast Bridge reading assessment along with that goal we have key indicators of progress or kips which are our benchmarks for checking our progress along the way and those Kip reports are presented to the state um in the in
December of of each year to ensure that we're staying on track the second goal smart goal for our district is to increase the number of students graduating with college credit industry certification or Workforce ready experience from 144 students in the
spring of 2024 to 153 in the spring of 2028 again we have coordin ating indicators of progress for that goal and then our third goal is the number of teachers in St Peter Public Schools completing at least one professional development workshop on creating
inclusive classrooms will increase from 121 participants this school year 2425 to 121 teachers completing two or more workshops by the conclusion of the the cycle for the for the
funding so our submission timeline is March um we have submitted this grant um and we do require board approval and a signature page be sent so just as a point of note here we needed to get the Grant in by March 15 we were in contact
with the Minnesota Department of Education to let them know that our board meeting was set for March 17th and we could do a special board meeting if necessary and the indicated that would not be necessary they would accept the Grant and then the signature page after you had an opportunity to consider and
approved the grant the other thing I would note is if you take a look at the goals the goals are Broad in nature and they they're zeroed in on all students that was at the selection and or the direction
basically of our contact at mde who then said you in your key indicators of progress you move back down into uh racially and economically disadvantaged students in terms of the goals the last goal it's kind of an interesting one the
number of teachers completing professional development in uh inclusive classrooms the idea there is if you have more inclusive more welcoming classrooms for students the end of the day those students are going to have greater attendance they're going to be more
engaged in school and more students are going to graduate so sometimes the question is how did you get down to those key indicators of progress around graduation rates and attendance it's because if you have a again those safe welcoming secure environments in your
classrooms you're more likely to have students be successful so questions I just have a question concerning the difference between goal one and goals two and three
in goal one we speak in percentages in two and three we speak in actual numbers so um do we fail to meet goal two if we don't have 153 people graduating in
2028 um that's why I would prefer to have percentages rather than numbers and if we're you know we don't have 121 teachers we'll have 100 we will have
we'll have more than than 100 and these are students who are graduating with those credits or industry certifications that may earn them earlier than their senior year right so that they could earn multiple prior to their senior year so it's it's
the number as opposed to the percentage because you start talking about increase by 2% we started to talk about a number is uh more tangible measure I think but
so how do we know how many kids we have in that graduating class because you can only count them once right you can't count them multiple times if they take more than one college
credit correct but but this is between their Junior and Senior year they may earn this is the number of college credit or Workforce certification or work ready experience is cumulative so it's not like a singular one-time
event for a member of the class graduating class it's so you're telling me that it's not 144 students correct it's 144 combination experiences but I thought you could only
count one that you couldn't count the same student multiple times it's it's U the number of students who do have either a college credit an industry certification or a Workforce ready experience and those numbers are tracked every with every graduating class right
I understand that but the way I read this it's the number of students not the number of experiences who graduate with right right so if you don't have 144 more people graduating
that year you didn't make your goal but we will have over the next three years so we have three years to meet that goal but we'll have more than we we have 100 and the smallest gr class that we'll have is 170 students in the next three years
okay so we'll we'll be within that now if you had that goal 10 years from now it' be a different story maybe okay well hopefully we don't lose them correct and hopefully this is so the other piece that we really tried to do
is to talk about alignment of all of our goals and initiatives so we have uh introduced the diploma plus program right right and so rather than a goal that isn't related to work that we're already really working and focused on we wanted to make sure that that was a goal
that we had in place we obviously are are trying to focus on reading that's goal number one and we have to uh train our teachers in culturally responsive inclusive teaching practices so that's the reason for that number in goal
three but if we really are going to have 173 people graduate in 2024 I would hope we have more than 144 of them that has done one of those three things the goal is to have everybody
right um but we also wanted to make this manageable because it's going to take a while we have to we're still working on getting some of our teachers up to speed on the industry certifications the welding certification for an example that number is going to
be higher though because we already know that we have some students who um have both the food safe certification is that correct Mrs inle Dinger and cert that's new this year but we had to have they make you start with a baseline that you actually have as a measure and we can't
tell them what the Baseline is for this year because we're not at the end of the year yet I ask a really silly question so does this mean that every year we're going to have 153 people or in the next three years we're going to
have 153 students three years next three years over the course of the next three years we will have 153 students so not every year cumulative okay by the end of three
years that's what I thought and I just wanted to make sure okay and if these if they don't like these goals they'll give them back to us yes we're going to well exceed that goal I mean mde will give them back to us sometimes we have to and we've
submitted over a week ago we haven't heard anything as far as any revisions that need to be made but if they come our way certainly we'll do that I think Tracy and I are confused I'm not why am I confused cuz it's not a total of
153 it's not 50 in one year plus another 50 plus another 50 end end of that gradu at the end of that year 2028 there will be 153 students who will have earned one of
those three Work Ready work experience college credit 153 students in the class of 2028 correct correct not but we have three years to get to that number right so it's and they don't
have to earn it in their senior year correct right but when they out of that graduating class there will be 153 people correct okay I saidit updates to M um annually and so if we're not looking like we're on the right track then we Monitor and
adjust and Yeah we actually sent these goals in three times yeah to have a review them prior to officially submitting and they came back telling us to be more General we were we had more of our
indicators of progress in our goals to start with yeah yeah and those benchmarks we you know overall we have about nine indicators of progress or benchmarks that we'll be monitoring um to make sure that we're headed in the right direction anything
else it's the first time Mrs pfy and I have written this grant we SP a lot of time together yeah thank you for doing that oh yeah it's it's been great well you know this this um certainly this plan and this this
funding um support some really important um services for our students so we want to make sure we we do it well all right thank you we approve the motion or the the application that has been
submitted we have a motion in a second further discussion discussion discussion all those in favor signify by saying I I oppose same sign motion carries we've approved the achievement
and integration thank you thank you thank you item five consider a change to the 20 20 24 2025 school calendar Dr Olsson as you are aware we are uh going to be in the midst of a very big quick move
out of the middle school early childhood district office building at the end of the school year and uh that's going to require that the moving company starts to work on the process of packing up boxes and getting things out of
classrooms uh as early as May 29th uh they're going to kind of work around the what would be the middle school early childhood teacher workday so what we're requesting and proposing with this calendar adjustment is to end middle school one day middle school and early
childhood one day early this does not impact any of the other buildings in the district they remain on the same schedule that then allows for the 29th of May to be a teacher work day where they're compiling end of the year
reports and grades Etc and May 30th Friday to be a quotee unquote packing day so that by the time we hit Monday June 2nd we're totally out of the building and the construction begins in
what the uh IC folks call the Summer Slam so their construction window is June 2nd to August 22nd and then there'll be another very intense move back into the building over the weekend of August 23rd and August 24th Workshop
starts on August 25th so the proposal is ending one day early for middle school early childhood in order to accommodate the building project this is consistent with what you happened in can't remember if that was
200 at the end of the 201617 school year I believe when with the construction at the high school uh I moved to move the Middle School build buildings last day um to May
28th which I believe is one day prior to them currently scheduled y all right yep we have a motion in a second any further discussion discussion discussion hearing none we'll proceed to vote all those in favor signify by saying I I oppose same
motion carries bet the Middle School teachers are excited district office that it's exciting agenda item number six consider a change to the day and time of Schoolboard meetings for the period of May 2025 to June 2026 this uh reflects a
discussion that you had at your study session on March 3rd we talked about changing the day and time of Schoolboard meetings so you'll see in the uh revised proposed Schoolboard meeting calendars the meetings beginning
with the study session on May 7th would move to Wednesday starting at 5:00 pm uh they would remain in the uh middle school media center for May and then uh be changing to uh the community room at
the high school for um the next school year and the regular meeting in May Wednesday May 21st 5:00 P p.m. start and then that continues with a similar calendar all the way through as you mentioned in your study session one of the pluses behind that is you avoid
those two holidays that shift you off of Monday meetings um that being Martin Luther King Jr and President's Day So based on your discussion I would recommend you change the day and time of the Schoolboard meeting
to Wednesdays at 5:00 p.m. and we're all on board with this room and with Tony and uh the whole nine yards so we're ready to go a question what is the maybe I know what's the special board meeting in
April Monday April 21st in the community at office that would be a closed meeting for the purpose of a negotiation strategy I gotta I was like oh we never had a
meeting in the community ed office just we're just write down there we could pop up and okay yep so questions we would need to change that to the want school is that what we we had discussed
that to this discuss were concerned Middle School construction wait a minute we could be back in the middle we could be back in the Middle School Next Media Center next year correct yes yeah so we just be this just just for the summer so
back to the I think I think that's a good location so yeah no we're good to go I'm sorry I miss I misspoke on that thank you so yeah so we don't need toober in the media center yeah correct yeah so I think we're good the only
thing that you in the past what what we have done although that would be up to you and the new superintendent is in there's a July board study session but that could
be prior to the beginning of the regular board meeting haven't we combined them in the past yeah or Y we could do something like that yeah so yeah we're good to go with the c with the as presented we're good to go somebody just send me a calendar invite I'll
yeah it awesome thank you perfect I move that we approve changing the dates of the remaining board uh regular meetings and study sessions until June of 26 to start at
5:00 pm um on Wednesdays as listed on the sheet in front of us beginning of me beginning of me in May yep 25 I will second that motion in a second any discussion admin team this is your last
chance for like a 9900 p.m Friday night meeting time something more desirable than Wednesdays good we have a motion in a second any further discussion so one of the items that's always been on the agenda in January at
the organizational meeting is to set the meeting time in place so can we dispense with that or we have a chance to review again and decide if if you wanted to make any changes at that point in time but okay um we've done it both ways
we've sometimes set the calendar on at the July board meeting for the so it was mirrored the fiscal year July to June and sometimes it's been at the organization Mee but you'd have an opportunity to either stay the course at your organizational meeeting or make an
adjustment if you chose to I think it's I think it's worth reviewing at the organizational meeting as an agenda item yeah if nothing else to reshare yep what the plan is any further discussion hearing none we'll proceed to vote all those in favor signify by
saying I I I oppose same sign motion carries thank you that's it for the action items next up we have informational items superintendent search update we are in
process we had uh uh really productive uh first round interviews last week um on Tuesday and Thursday along with a deliberation uh with the board to narrow down to our three uh candidates that we are inviting back and we will conduct
those interviews this Thursday um these are the public is invited to these we are and it is posted um this will be at the high school media center is that the name for the room Media Center high school media center up on the second floor on Thursday March 20th
um we have three candidates uh kusana Devon Daniel Edwards and Jonathan graph so we'll interview those three for the final round interviews um before deliberating that night um so we look
forward to the interviews that we will have this week it's been exciting it's been good it's been awesome to hear about people's interest in leading our district and a chance to reflect and think about um what we're looking for so I look forward to the continued interviews this week two two points I'd
like to make the first just uh just to your uh benefit we will be uh giving candidates a tour of the district on Thursday prior to their interviews we'll be going to all the various sites in the district we have tour hosts uh set up
and uh meeting the principals uh office staff taking a walking tour around the building so they understand what the district looks like in some cases taking a driving tour U probably not uh good for our some of our students in for an
example the ASA Learning Academy to have a bunch of visitors coming in that doesn't go that well um but just to be able to see uh where our programs are located the second thing is uh we probably need to have a discussion about the employment contract for the next
superintendent and uh is that something we want to try to schedule an HR meeting with uh I I can guarantee you that one of the first questions that will come up uh when you make a selection will be what are our contract Provisions what
are we talking about so we really almost need to have some that discussion very soon so what would you like to do I mean teve and I can work on a draft contract to present to the HR
negotiations committee but we'd need that or at least a representative of the HR negotiations committee to meet um and then obviously the full board having an understanding of what the contract Provisions are all about but I mean I'm
just giving you the alert that this is going to move very very quickly so the preparation for that needs to really be in place I like the idea of moving it up through committee or having committee review first the way we do most of the things we do um I mean there
are msba sort of template contracts we certainly have worked off in the past that are helpful starting points so the draft is not done but it's not far from done you know right um I don't know what our thoughts on that as long as it's
brought to the full board correct to the for you know you need to have a discussion on total compensation package you know are we talking Family Insurance are we talking single Insurance how does that impact in salary if if it does or
doesn't uh you know number of vacation days uh etc etc so um maybe we'll have Kimberly schedule I know you guys have a lot of meetings but we're going to have to move on this well I I mean I don't
remember exactly how quickly it went before but it was very quick yeah sure and I mean do we need to be prepared to speak on this on Thursday you probably need to be prepared to speak on it on Friday right so we have we'd have to have a three-day notice to have a
meeting 72 hour notice meaning we'd have to set something up can you check calendar my calendar right now and just see what's what's cooking for this week well either this week or Friday morning
well could we have a draft maybe without the numbers because we would have to have some input from whomever the selected candidate is as
far as how they want we could maybe have the total compensation decided but could we have a draft available and depending on how things go on Thursday show it to the whole board on
Thursday sure I mean it's it's it's a pretty a pretty standard contract it's the Masa msba model contract I mean that the the fundamentals are there the one piece that I would say it would be new to your administrative contracts is a
matching 403b that's something that has just add you've been added to administrative contracts in this District this last goar around so we could put that language in there um and then it's it's pretty straight up um one of the things
that you that I would recommend you do is you want to make sure that that there's room for negotiation in subsequent contracts so you don't want to throw all of the all of the really all of the best things in right away you want to keep
keep some room for those to come up in in future contracts no as long as we're talking contract philosophy the standard superintendent contract is usually three years right correct and
you can reopen it for compensatory yes um what would be the thought process given what you just said about having a a one
year and then after that initial year setting up three years down the road or is that a a no goal just simply because they'll expect a three years yes I think they're going to they're going to they're going to want they're going to want a three-year contract for
sure however we don't have to necessarily put the numbers in the last two no but you could negotiate I think you could I think we could T and I could be prepared to give you really really the whole Crux of the
shift is going to be insurance right right I mean to get to the total package so uh we can we can provide you with yeah we can provide you with two different options there basically you can look at that and then be talking total package do we know what our insurance is going to be for the
upcoming year we're projecting a 10% increase over this past year eight the the insurance adviser I think said 7 to 12% so we've been using 10 so if that's the way we go and then it's 11 what
happens you're paying 11 right because you're it's it's not going to unless you put a number in yeah you know you have a defined contribution as opposed to a defined benefit okay so we
would just to clarify our schedule the 21st indicates that board designate begins key word begins negotiations with with finalizing it by the 27 right so are you suggesting then
that HR meet prior to the 21st that makes sense if possible well not far away 21st Friday Friday so if you think about so then you'd probably need to schedule
a special board meeting sometime prior to the 27th exactly in order to have the full board consider that contract and that could be a 8: a.m. or 7:30 a.m. or whatever you wanted to uh morning meeting or whatever time you wanted to
have it but actually whoever is a board design HR would perhaps establish some parameters and then I'm not sure it takes well because it's going to come back to the board on the 20 of anyway
right exactly yeah you're you're correct yeah yeah but maybe then would for HR committee would the 21st work for a meeting 9 to 10 in the morning yes that's Friday Friday
correct correct I'm available Drew yeah Ken 9 to 10 Works 9 to 10 so Kimberly 9 to 10 we and we need to get it posted right away tomorrow morning so this will be a special committee it's an HR committee meeting so then how is this going to
flow down so the the idea is I'm hearing and thinking about it would be to look at uh sort of a general framework of a contract that would have
two different kind of components to it one component in your previous superintendent's contract there was full family insurance and but you're looking at a total compensation package of X so if you have full Family Insurance then the
choice is your salary can't be as high if you take single Insurance you could have slightly higher salary or some other sort of benefits that would fit into that maybe a higher contribution on your 403b or something like that U but
the the person that you select is also going to come in and negotiate that whole thing and so at the committee meeting we probably want to talk about so who's who's doing that negotiations who's going back and forth because there will be some back and
forth and that's what I fully expect so we meet Thursday we make our selection Thursday depending upon what time that is we'll notify them either Thursday evening or or Friday morning it would be Thursday
evening okay but you just talk about the fact that we'd like to enter into contract negotiations we be prepared to meet with you or have conversation with you at some point after Friday morning
okay yeah and if they're I mean they probably won't accept it without some idea of what the pay is going to be correct well they've got the pay range
yeah and and then I think the response would be we need to sit down and talk about that because it it's dependent on where you're Mo where you're talking about for your insurance contribution but I mean
so we can give them a total package number yeah and then we can do the details later right so there really is no full board input on this then no this will come to you then on the 27th 27th but that's after the candidate has already agreed to it the C well the
candidate agrees to it pending pending approval board approval and part of the negotiation and pending completion of background checks and all those other kinds of things so it's a contingent offer of employment and it's probably a contingent acceptance of employment it's
very it's very seldom that you don't close it off but I have seen it happen before where the superintendent the board can't come to agreement so and you're you then you're not in agree right but yeah it would come it it
isn't finalized until the board approves the full board approves the contract which is scheduled for May March 27th at 8: a.m special meeting and you'd have that information in advance in your you know as soon as we get that all
together and you want to again you want to try to you don't want to you want to get this done quickly right all right sure next up 2025 to 2028 budget adjustment plan Dr Olsson uh this plan was presented to the business committee
at their meeting on March 12th uh there just really a couple of things that I want to want to update you on the first is attachment C the fiscal year 26 budget adjustment plan plan uh so this is still a work in progress
remember your target is a $500,000 budget adjustment for fiscal year 26 and the things that are on this list right now as a draft total 52,7 37 there continues to be work done on
adding some different options to this plan but we wanted to get this out as an information item you had a chance to look at this at your study session on March 3rd uh you're getting an opportunity to uh take a look at it now and we get it out in front of uh you
know a public meeting uh the work will continue it will come back to the business committee at the meeting in April with more of a finalized plan and then back to you on April 21st at your regular board meeting for final
consideration and approval but let's just stop there with the things that are identified as adjustments and see what kind of question questions or comments you might have well
[Applause] c yeah I would uh as Dr Olson just mentioned it did go through the uh on a preliminary basis the uh business committee uh last week
and very well done in my opinion that's the strategies where to obviously there's when you're dealing with that many dollars there's some impact that's significant but in terms of keeping valerious impacts as far away from students as possible I think that's
very well done also really creative in terms of sourcing different Revenue streams um to come up with a half million dollar worth of of modifications and potential reductions and or increased revenue is not an easy task so I I'm been very pleased with
this given our parameters we're working within did we look into it all the uh activity passes for kids did we come up with any numbers on that I know that isn't adjustment in the right way necessarily but I was want I think as we started to look at I mean
most of all of the districts almost all of the districts have some sort of pass or fee for students and it would seem maybe one thought would be that's something you can come back and discuss further but um we're only one year into
it to see the impact of uh let's see part of the things we talked about is the business may I get my head around this is if the compensatory Aid goes back to being uh calculated by filling out paper forms
then we would have a really strong incentive for families to fill out the paper forms which would increase our compensatory Revenue pretty significantly and then you get free pass so I it it almost seems to me like we need one more year to see how that all
goes because that could be a really big uh when we heard discussion at the day at the capital we heard a lot about uh schools that were doing creative things to get families to fill out those free and reduced price lunch forms so I think
it could be a way to get those passes free passes in the hands of the students that need them but also get those free and reduced lunch forms filled out which then increases compensatory the second page that I want to uh bring your attention to is this is
a revised three-year roll out the biggest thing in here just just to to show how impactful the increases are to the basic formula so we were projecting a 2%
increase to the basic formula and we learned uh at our dat at the capital that it's locked in with the inflationary rate at 2.74% 2.74% generates $460,000 in additional Revenue but
that's not just one time that's ongoing because then the next year your 2.5% is on top of the 2.74% just like when you get into negotiations right it's the same concept so just by that change alone we go from 36.8 days in our
projected fund balancing at the end of fiscal year 28 to 45.2 days now one of the things I want to point out because this is going to be really important to be watching As you move forward if you take a look at our
projections of fiscal year 25 our revenues over expenditures are $912,000 almost $913,000 pretty good then you go to fiscal year 26 and our revenues over expenditures
are $ 27,28 then you go to fiscal year 27 and we're in the deficit uh $165,000 and then you go to fiscal year 28 and we're in the deficit 1 milli1
15,438 or was that A6 $438 so that's the thing of that's the importance and the value of rolling this thing out over those years because you start to look at how quickly that could start to drop it's that snowball that
Cliff that you see so there are a lot of unknown when you move out to fiscal year 28 we don't know for sure what the legislature is going to do we don't know what might happen in terms of federal government shifts in funding potentially we hope that our student
enrollment continues to grow that's huge U because that's going to impact all of those so I think things are looking pretty good but if you were to roll that out two more years not so good so you got to continue to eyeball this on a regular basis
questions or comments it's nice to see something that we really can look out three years in advance so that's nice to see yeah we've not not always had that level of clarity
no and it's appropriate M thank you you're welcome it right thank you now time for reports building [Applause] principles you are all that is between
Drew and his corn beef whatever you have on St Patrick's it's all h n I didn't hear any of that what is it it's all h Mr dhy yeah you the you want me to
start all right yeah it's all hinging on Mr dhy tonight so oh you can count on me go quick um so just a reminder to folks mostly um who have Early Childhood preschool students that are registration opportunity is open online now so we encourage folks to call our office to
register their child for preschool or to register online so I just wanted to get that plug in I did want to talk a little bit about summer programming here we are in March and we're planning summer programming with a shift of the summer a lot of the summer programming to the
what we're calling the Hub The Hub at North Elementary summer Hub Our Stars Academy summer Stars Academy um targeted Services Program for kindergarten through 8th grade will be held at North Elementary this year along with that is comeback of read and feed so read and
feed will be we qualify again this year at the Hub or Elementary and so that will begin on June 4th and run through August 15th and we'll get more information out to families as we get closer but we've submitted all of the paperwork for M to mde for that and
again the reading feed is a free meal program for students ages 1 to 18 um breakfast and lunch are both served so we'll talk more about that and then lastly in my report I said uh Dr Olsson and I have been spending quite a bit of time together we'd also completed we
learned about and completed an adist Grant application and that is a competitive Grant through the department of Ed and it stands for alternative delivery of specialized instructional Services we've asked for $142,000 and if received we would be
able to provide behavior and academic support assistant positions at our elementary schools middle school and high school and so we're hopeful to receive that and we'll keep you posted and that really the the goal of that program is to provide that safety net to
get kids on the right track prior to a referral to special and these two can certainly talk about that more if they'd like because we worked as a team on the Grant and everybody worked together and we got it done and we submitted it and fingers crossed impressive yeah a lot of lot of
time effort and energy into getting that Grant completed so we'll keep you posted on that 142,000 fantastic all right at South Elementary we are also thinking about next year
already um we had our wildout kindergarten event um in early March March 4th we had 77 families which I was really excited um it was the night before our last snow day so that all of that weather was forecasted to change at
700 p.m. and so we still had 77 families last year we had 84 so just down seven I was impressed um but we already have 70 kindergarteners enrolled for next year which is above where we were last year so we're happy with that number of
course we want anyone that has a kindergarten age student that's out there and hasn't registered yet definitely to get registered all of it is online there are paper copies um with Kathy W brck um if they would like to do a paper copy but that really helps us plan for Staffing um so we're ready for
all of the kids that are coming so very exciting to think about that our um multilingual Learners are hard at work on their access testing right now um and so that puts a little bit of a p and some of their instruction but it's going
quite quickly and it measures uh English language Proficiency in the areas of writing speaking listening and reading um it helps us guide instruction so we like to do it this time of year because it gives us a little bit of time yet at the end to catch up on some things if
we're seeing um that in our data that need in our data um we talked about summer Stars Academy but we are in our third week now of spring Stars Academy at we have 27 kindergarteners that volunteered to come in and participate
and 45 first graders and that is a really high number so very very good we're glad to have that those kids coming back for that second dose of reading and then we are really excited in April we have Michael Callahan coming to provide a magical
celebration get that um for our star Pride our students are meeting their star Pride goals con referenced the collaboration so our classrooms have little challenges but also we have a schoolwide challenge so we've met our quarter three schoolwide Challenge and we'll be celebrating with
Michael Callahan very good very exciting magical magical yep very good well greetings from North Elementary School everybody about week and a half ago we had our evening arts and academic night and saw a few of you there so thank you for attending hundreds of people was a
great evening as well showcasing tons of talent um spelling be in particular um was prettyy packed in there stressful and the winner of that is no stranger to this group um Muhammad Saleem pull it out number one um and then second was um
Aubrey Bean Fang don't confuse her with her sister who was here as well um and then Nolan stenzel got third and then science fair rep going on to MSU to represent North at the regional is Gus buers and the team of Tenley Powell and
Addison siter so congratulations to those six individuals and all the students that participated um get a lot of parents um that evening just saying thanks for allowing the students to shine in a different manner that's not always like Athletics U and performances that way this is a competition in
performance and in the academic sense or in the art sense so uh it's a great evening um also end of third quarter is coming up we will have passion projects on Thursday some new topics um one act play line dancing in American Sign
Language so those are going to be uh hot um items on Thursday hopefully and then uh after school at North is a busy place we talk about the high school and middle school being so busy but I I I think every memo I put out to parents um like any evening U we got the spring play
going on Stars Academy like Miss SC mentioned YMCA or YWCA mindset program was new um that's meeting once a week here for six or eight weeks uh Saints soot and drama kids so it is busy until about 5 6 o'clock every night at North
just about excluding Fridays it's pretty quiet on Fridays and that's it I'm curious where I can sign up for line dancing sounds very fun all right good time to be a middle
schooler um Betsy Anderson on March 4th took 45 students to Bethany College for the Young Writers conference uh really high number for us at Young Writers conference students attended a keynote speaker and various sessions to take their writing to the next level um Angie
Schilling in the spms theater Department wrapped up their season last weekend uh Friday and Saturday with their performance of Puffs and we sold over well over 600 tickets uh between the two nights so very well attended uh the students did a wonderful wonderful job
and I'm sure they slept for a couple days straight they they worked very hard next we have history day so the last time I was here I reported on the March 7th History Day Regional competition we had 30 projects including 49 students
compete at MSU of those projects 21 including 37 students are on their way to State and State will occur April 27th at the Minneapolis Convention Center so very successful season for the history
projects and then uh our seventh grade students also uh will be attending the Minnesota History Center on Thursday of this week a good connection to those History Day projects so weather permitting um the whole class will go up to St Paul and then lastly just a
reminder that MCAS are right around the corner uh spms takes their MCAS uh starting with April 8th through the 11th that's fifth through 8th grade taking the reading assessment uh April 14th through the 17th is fifth through 8th grade math and then April
29th and the 30th that's Fifth and 8th grade take their science it's right around the corner and we'll have good news to share in the fall yes we will uh high schools obviously always busy uh our choir
leaves for Puerto Rico not the entire choir not all what 500,000 of them what it seems like when they're up on stage but about a 100 so so good luck to them on their trip to Puerto Rico um they should have a great time uh we have four
teachers who are attending the Minnesota Indian Education Association conference on Wednesday Thursday and Friday of this week um so I'm looking forward to hearing what they learn while they're away um also the high school along with
Habitat for Humanity just submitted a grant for up to $100,000 um uh for single family housing and we think our the project that we already have going is a perfect fit for that um out of we would be the grantee
and out of that most of it would go toward the build um but approximately $20,000 of updates to our tools and equipment is included in that so we should know about that before this summer um so hopeful cross your fingers
for that one I also wanted to um mention the high school has been working really hard in recent years on our attendance on consistent attendance and I know that's something that's that's in the news a lot a lot of schools are struggling with that it's postco um and and we've seen some really
great success and it's a we our team really has it down uh along with our um partnership with nickolet County uh the state the state fell from 85% preco um to
68.9% Statewide in 21 122 um currently the state has gotten that has rebounded to about 75% St Peter high school was at 94.8% last year um our our lowest was postco at
82.8% um so thank you to our families for understanding how important attendance is um for academic success and taking it seriously what were we at before you know or did you just tell me no uh pre-co it ours I have to look that up
for you I I want to put it on a on a chart just to and that was just like kids that were like absent for the whole day I'm guessing is what the statistic well the the percentage is based on you're considered having that you have consistent attendance if you attend at least 90% of the school year okay um so
when you when you hear like missing 10% of the school year it sounds like that's the scari which is still too much but that's really about 17 days which that's a lot but over the
course of an entire school year that's a lot of kids are missing a lot of school happy St Patrick's Day that doesn't and yes that doesn't um count like excused
absence for scho activities Oh no no it doesn't okay but it counts excused absences right excused and unexcused together reflects two things one excellent work by faculty staff Etc and secondly it's a happy place to be or
they wouldn't be there that's right and recognize the importance so well done I even attend at least 90% of the time it's such a great place to be are you excuse for athletic [Laughter] activities thank you thank
you Dr ol three things uh just to put you uh give you information we um had a meeting this morning uh one of the things we discovered was the with the move that district office and early childhood needing to move out uh which
we weren't tracking until about a month ago um we find out new ceilings are coming into the district office new lights but they're also tearing out all of the HVAC system which means they're tearing out walls and there was no provision for really repairing those
other than having the uh the the folks who are doing the HVAC stuff patch that that that's just not acceptable so we uh had an opportunity to meet with uh cloudberg and IC and they're going to come back with a plan and then we'll
bring it back through business committee and the board in terms of uh what might happen it you know it's not designed to be um more anything other than the Cosmetic kind of upgrades uh maybe some new walls in some cases
repainting uh some flooring changes Etc uh so stay tuned on that one um stay tuned for Wednesday we're uh probably going to be in a blizzard warning on
Wednesday so uh we'll check that one out and hopefully be able to make a decision in a timely manner for families and students on that and then lastly we just uh learned late yesterday afternoon of
the untimely passing of one of our mved par professionals that uh was assigned to the uh mrss classroom at North Elementary uh and Darren and did a great job following our emergency uh action
protocol we had a staff meeting early this morning uh we had social social workers and Etc uh on board to work with staff and students not only in the mrss classroom but some of the mrss students in particularly this uh par professional
they were assigned to the student in a regular education classroom settings so that impacts uh staff it impacts kids it impacts the entire building so really good job on Darren's part and really a sad announcement that we have to make uh
about that untimely passing of that staff member so around the table oh yes around the table RB um enjoyed going to the capital with Dr Olen and Bill and Kate um it was a
good visit with our legislators so I appreciated that opportunity thank you Mr R one of the the things that I really enjoy and I I know the whole board does is opportunity to go to many of the activities it's impossible to make all of them their innumerable and
there enough days in a year but uhu one I was at last year and made a point to get back to was there at North with the uh the academics and arts and I last year Darren promised me that I could be in the spelling be and I I I heard early on that Muhammad was also going to be in
it I had no chance so I I did a timely withdrawal yeah yeah no nice seriously it's great to see all those activities it really is I'm good awesome uh I just want to say thank you all for your diligent work on the
superintendent uh search process I mean quite literally right the the main three things we do the budget policy and hiring a superintendent and so uh thank you for your diligent work um excited about the next round of interviews and finding someone
good yeah I'd like to say thanks to uh our staff um the business office people have been doing Yan's work with the budget um and it's amazing I go up there
to approve bills and they're all hard at work and they're getting sick and tired of me walking in and asking them questions I think but uh I'd like to thank our principes for the excellent work they've done and it's obvious and
seen all the reports that we have of the special things that are going on and I'd really like to thank emly for all her effort with the superintendent sech it's been above and beyond so
what's your Dix nothing for me tonight Mar I too would like to recognize Kimberly because it's just over a year since she's been in this position and if you think of the things other than the superintendent search that have happened in this past year I'm just glad she's
still here we all are and that's all thank you it's a great place to uh we did hear updates from most committees things that they're working on is there anything else that we missed that any of the Committees would like to
highlight education business policy HR or the ad hoc legislative committee we're going to have to have an HR committee before the 21st of April to before the closed meeting yeah yeah y to
get so we'll have to work on that maybe Friday morning we can configure the next meeting date yeah that great thank you look at that yeah and in terms of the um legislative our
day at the capl and the I think it was really beneficial for us to have established our legislative platform before we went there that really helped us focus our attention questions and so on so awesome all right the upcoming meetings are listed we have uh
interviews on Thursday special board meeting but interviews um HR has been scheduled for the 21st at 9:00 am correct 9:00 am yes correct at the district office and then we have our regular um already
scheduled April committee meetings for business committee policy and education committees before we are back with a meeting with the joint meeting with the St Peters City Council on Monday April 14th and then we have that special Schoolboard meeting that's already
scheduled on March 2 on March 27th correct thank you all right that is all entertain a motion to adjourn so moved I'll second we have a
motion in a second all those in favor I meeting is adjourned thank you all right for