Thank you commissioner alexander here MR. Fisher here. Commissioner gupta here. Vice PRESIDENT Huling because you're right here. MR. Weisbrod here. PRESIDENT Kim here. Thank you. Accessibility, translation and interpretation services and information can be found on our agenda along with virtual meeting information. Child care will also be announced at the start of our open meeting at this time. O oh yeah. At this time before the board goes into closed session I call for any speakers to the closed session items listed in the agenda. There will be a total of five minutes for speakers. are there any speakers for public comment today? None in person. seeing no virtual participants. I now recessed this meeting at 5 or 5 P.M.
. S.F. Gov tv san francisco government television S.F. Gov tv san francisco government television S.F. Gov tv san francisco government television S.F. Gov tv san francisco government television S.F. Gov tv san francisco government television can be found here. H t t p s colon forward slash forward slash w w w dot stream tex dot net forward slash player question mark. Event equal sign as of usd. Dashboard. Attendees who wish to provide
public comment to the board and would like an acl interpreter to use can use the q&a box in the zoom app to type their name or handle and list the item or items on the agenda they would like to comment on. The attendee will need to have a functioning camera in order to communicate with the interpreter and the board when it is the attendees opportunity to provide comment. The zoom host will promote the attendee to panelist and enable the attendees video translation go ahead please. thank you. as it uses offering interpretation services and managing anthony if you need interpretation please dial the following number after dialing into the number. This method would be would benefit indefinite and they said it could only pick out the components, incorporate the services into the data interpretation format. It will be part of our marketing and then whether or not it is one and we MAY such I
don't know what they see at the take or final stage stage or not and I would say no it's the same thing that I think would look like a good idea as an interpreter. Thank you. So given that a utility might have what they get, you get the whole gamut community you get the same I say say something about somebody already talking the wrong thing. Go back counting because I think you thank you. That concludes translations services right here we're turning to germany. Okay. And I think we're going to that's what you did you did you get to connect with amy? I didn't. I if I can ask uh, staff to support with finalizing the comments the report out from closed session that'll be great.
Thank you. Okay. um I now reconvene the regular meeting at 6:34 P.M. Um, and while the read out from closed session gets finalized I will go ahead and just start with our um uh item d opening item language land acknowledgment we the san francisco board of education acknowledge that we are on the unceded an ancestral homeland of the rama two children who are the original inhabitants of the san francisco peninsula at the indigenous stewards of this land and in accordance with their traditions the raw material and they have never ceded nor lost lost nor forgotten their responsibilities as caretakers of this place as well as for all people who reside in their traditional territory as guests we recognize that we benefit from living and working on their traditional homeland. We wish to pay our respects by
acknowledging the ancestors, elders and relatives of the artist community and by affirming their sovereign rights as first peoples and move on to item two um approval of board minutes for the regular meeting of FEBRUARY 11th 2025 and regular monitoring meeting of FEBRUARY 25th 2025. Um MAY I have a motion in a second so moved. Second any changes for the record? Seeing none. Um. Roll call, MR. Steel. Thank you, PRESIDENT Kim student delegate montgomery yes. Student delegate lamb yes. MR. Alexander. Yes. MR. Fisher. Yes. MR. Gupta. Yes. Vice PRESIDENT Huling. Yes. MR. Ray. Yes. MR. Wiseman ward. Yes. PRESIDENT Kim. Yes. Um okay. General counsel are you ready?
Yeah. Okay. We can come. We'll come back to the readout in just a moment. Okay. We just have to do oh, my GOD. Oh! Oh, sorry. Thank you, everyone. Okay. And, uh, sorry. Returning to item c one report from closed session and three matters of anticipated litigation. The board by a vote of seven eyes gives direction to the general counsel in the matter of doe versus s of usd san francisco superior court case number cc23607879. The board by a vote of seven a's gives the authority of the district to pay up to the stipulated amount in one matter of public employee discipline dismissal release the board by a vote of six eyes approved a retirement agreement for a permanent certificated employee of the district.
The governing board by a vote of seven eight voted to terminate the employee employment contract of two administrative employees. at this time I'll move to um oh well I'll just move on to the next item. The afc board of education follows the student outcomes focused governance model based on community input. The board has adopted our vision values, goals and guardrails in order to increase the portion of board meeting time we spend as in outcomes. Every other regular meeting is a monitoring workshop. This model also calls on the board to empower the superintendent to take full ownership of the strategies used to reach these goals within the guardrails set by the board. As we implement this new governance framework the board will continue to adopt new systems, routines and policies to improve student outcomes. We encourage the public to follow this work on our website as a few as data edu slash governance as we commit the
following to finding new and improved ways to more meaningfully engage with staff students and families. With that I turn it to the superintendent for the superintendent's report. Thank you, PRESIDENT Kim. Good evening everyone. A so let me just go really quickly through my my report and then I can share a little remarks afterwards. So MARCH is a full of celebrations and I want to begin by wishing everyone a happy women's history month. yay. I deeply appreciate the trailblazer thing women who have come before me as leaders of our district many of whom I'm seeing in this room here today with us. Our schools are filled with incredible female and gender diverse leaders from principals to teachers to support staff who help guide the next generation of leaders in our classroom.
Each and every day we also celebrate national school social work week. yeah and and and national school breakfast week. I guess we kind of get yeah . during the first week of MARCH thank you to our school social workers and student nutrition service workers for all that you do in service of our guardrail for guardrail too for supporting the whole child. Thank you very much for your support in the coming few weeks . i am hosting a number of town hall conversations the first of which will happen this thursday . So please join me for a virtual town hall this thursday from 6 to 7. You can find the link for this town hall on the safe usd website. I really encourage families
staff, students and community partners to attend and participate in conversation with me. Please rsvp so that we can just make sure that we have enough support there. We will make sure that there are appropriate translations and interpretation available. We'll have spanish cantonese, mandarin, arabic, vietnamese, two garlic and of course asl. I look forward to connecting with everyone. I know that this is extremely, extremely difficult times for all of us. Honestly, this district has never experienced this level of reduction ever. And so the pain is real and the pain is hard. And I, I just want to hear from you in terms of how do we move forward, how do we move through this so that we can get to the other side where we are going to be able to reimagine what our districts will look like after we go through this pain?
Well, sorry I talked about pain but we're going to talk about the next thing that's going to help us get out of this pain which is to thank you to which is our enrollment. So thank you to all of our families who submitted their application and for enrollment by the due date of JANUARY 31st for next school year. Starting the morning of MARCH 17th, families can view their school assignment letters in their parent view account. Families will also receive their assignment letters via the mail snail mail. During the week of MARCH 17th as of MARCH 17th, you will also be able to see information about your students waitlist status. If your student does not get into your top school choice they will automatic be added to the waitlist for any of the other higher ranked choice in your application. So be sure to accept or decline
the main round assignments that you receive. By latest MARCH 27th you can learn more about the different options that we have available for you on our website. So please go there to to find more information or you can go to our enrollment center and they can provide support for you. Next I want to remind everyone that the deadline for the 2025 superintendents 21st century scholarship awards application is coming up. It's due on MARCH 27th at 5 P.M.. The scholarship will be granted to six graduating S.F. U.S. Seniors who who exemplify a particular strength in one or more of the characteristics of S.F. Ucsd's graduate profile. Winners will each receive a $3,000 scholarship and will be honored at an at an event in MAY. we encourage our high school seniors to apply as soon as possible. Students and families can learn
more at our website. And I want to highlight some some bright spots. Speaking of seniors, an analysis done by the san francisco chronicle found that S.F. Usd high schoolers are more likely than their peers in any other county to have completed the required course to get into a four year california public university. Yay. 72% of S.F. Usd graduates in 23 school year 2324 successfully completed the required ag courses which allows them to apply to our csu and see csu and university of california schools. So we are so proud of our high school students and high school educators. Thank you so much to our teachers for working diligently to serve our students and helping them become college and career ready.
Thank you. continuing on with the bright spots. A few weeks ago we got to go over to city hall and hang out with the paul revere students. Where some of our students got to make a deposit into their kindergarten into college, a college savings account. If that doesn't work in your county you should have the web zoom link. What is it? So students were able to make a deposit right at the city hall cashier's desk. So it was really exciting for some of them. Some of them were so nervous but they did it. And it was really great and we're so grateful for the partnership with the city particularly with the treasurer's office for hosting these accounts for our students . and then really importantly congratulations to S.F. Cities for city section basketball champions. I've never heard so many people
calling me to ask for seats to the chase center ever ever. and it was great that it was because people wanted to see our students play and be amazing. So thousands attended the boys and girls academic athletic association and city in the city of san francisco city section basketball championship games. I'm so sorry. There's too many c's there. I just want to congratulate congratulate the lowell and washington high school girls basketball team and the lincoln and washington high school boys basketball games for making it to the championships. We are so proud of our student athletes. And I just want to thank our school community for coming out and supporting them and for cheering for them and for making sure that the entire city see how amazing our students are. yeah. and then finally, as you all know, the highlight of my my week and the most favorite part of my job is to go out and
visit schools. This week I had the opportunity to go to visitation valley elementary school and hang out with principal jackson and a few of his amazing, amazing students two of which was honored who were honored here as principal for the day. They were fantastic and they were already getting ready to make sure that the offers was clean and and to clean out all of the extra boxes that was lying around the office that day. It's just wonderful to see leadership in action. And and then also of course to see our school community coming around and supporting our students in this way, particularly our principals and educators. And as a reminder, spring break is almost here. yay. So spring break will be MARCH 20th 8th to APRIL 4th all tech 13 to grade 13 as if U.S. Schools will be closed MARCH 20th 8th to APRIL 4th.
All early education department out-of-school time and year round pre-k programs are open during spring break except for monday, MARCH 30th, 31st in which we will all celebrate cesar chavez day. So thank you very much. I will take a yay I know that today's agenda is very, very packed. Just want to take a few minutes to acknowledge the large number of people here who. And you're here because you really care and I hear you. I truly, truly hear you. As I shared I've I've gone to lots of different places and I consistently hear the same thing. Help us make san francisco better. Help us help you and I hear that. And at the same time we are in the in the most and in the most the hardest roughest patch of of this process which is to try to come to a balanced budget where we have to make these really painful reductions so that we can have a school
district that we all know our children deserve. So later on today you will hear the budget presentations that we'll share with you. Where are we in terms of the update of where we are in our budget? And hopefully as we go through today's presentation you will start hearing how we're trying to center our young people. How are we trying to make sure that operational efficiencies are not just words? They're actually things that we're doing and adjusting within our district and doing all of those things so that we can at the end of the day get to a place where our district will be solvent, where we will be able to control our own destiny. so thank you. And yield time back. Thank you. we will move to soon delegate reports. Soon delegates. Thank you, superintendent su for your report. Well, we want to begin our report on a note of gratitude. So thank you PRESIDENT Kim for
attending our slc meeting on MARCH 3rd. I csc valued your insights stories and wisdom. And the q&a you led was very insightful for all of us and we hope to work alongside you in the future. Langston myself and our scc PRESIDENT Jasmine. Hope to meet with you soon so we could definitely find a time to make that possible. And with vice PRESIDENT Huling on top of that, we just want to thank you for wanting to hear our needs and visions for this district. And we appreciate you. we appreciate all that you do. next we're going to move on to our survey which I'm sure you've heard me talk about a ton on the sassy side. But we finally were able to send it out and we've gotten it done. We were hoping for about 500 to 1000 responses from as many high schools as possible. We ended up getting over 3000 responses from every high school including our alternative high schools and we received the most responses
from galileo, lowell and balboa. But just across the board it was a all hands on deck response to get all these responses in and really learn from our students. So what we brought back is we've heard from a lot of topics from academic quality safety, wellness resources, extra activities and district responsiveness but we had a lot of positive views across the board but especially on two things which is extracurricular activities and our teachers a real celebration of our teachers. What we sort of saw from this student survey and as a student not surprising at all. The teachers are absolutely the backbone of this district. So we're what was very clear was that students are incredibly thankful for their teachers. but some areas of improvement that we've marked and we'll definitely tease out more from the data is some summer opportunities and more responsiveness from the district and feeling almost a disconnect from district office as a part of the student experience and really understanding what's going on in the district as a student
and we'll do a ton more analysis on the data um as we go on but we're looking forward to do that and learning more from our students as we go so I'll pass it back to isabel for the last thing you report. yes. And lastly, each year the sec holds a youth summit where leaders across the district notably high schoolers conjugate and talk about leadership and enhance their leadership skills. So four weeks with four weeks into our youth summit we have speakers solidified some adults we even have superintendents in speaking workshops, plans, table things being settled mainly by the youth and also some nonprofit organizations across the city. on top of that we have a photo booth in the plan work in progress and lots of excitement to come ultimately as always and this event will be occurring on APRIL 11th. It will be an all day activity for high school students to attend and this will also be
where our student delegate debate will occur. so more to come and that concludes our esteemed delegate report for item seven recognition and resolution of commendation I will call on DR. Sue to present the commendations. So today I would like to recognize joan kawaihae and in memoriam tonight on the morning of SEPTEMBER 18th, SEPTEMBER I'm sorry on the morning of saturday JANUARY 18th, 2025. Sadly we lost joan kawaihae. She is survived by her sons derek. Derek and darren. Kawaihae kawaihae and four cherished grandchildren khalilah sabina, akira and aaron. Joan dedicated 35 years of her life to teaching in san francisco unified school district spending much of her career as a second and third grade teacher at paul revere and glen park elementary school.
Her passion for education and her unwavering commitment to her students made a profound and lasting impact. Jones influence extended far beyond her own family. She shaped the lives of countless children throughout san francisco inspiring them to learn, grow and achieve. joan was an extraordinary educator whose warmth, dedication and kindness touched all who knew her. While she MAY no longer be with us, her legacy lives on in the hearts of the students she taught. The colleagues she worked with and her family. Jones spirit and love for teaching will continue to inspire future generations within S.F. Usd and beyond. I want to invite darren kawaihae, principal of rooftop school, to accept this recognition and share a few words for all. Thank you and feel
thank you commissioners. Superintendent to student delegates. My little sister was a student delegate while she was at lincoln high school about 25 years ago. as was said, I'm darren. I am the principal at rooftop, the very proud principal of rooftop and on behalf of the kauai and of devor families I accept and deeply appreciate this commendation. I probably have some family listening in online as well. We're a simple working class family that devoted our lives to the city and to the district for the past 100 years collectively as teachers, parents and as administrators. Now we have over 100 years of employment with S.F. Usd three generations of educators have dedicated themselves to teaching in some of the schools that I have most directly been
impacted by my family our john muir, john sweat, rafael will rosa parks, paul revere, ben franklin everett where my mother was an alumni commerce high at 135 venice balboa. Lincoln law mission and isay my own high school. Over a dozen schools that helped raise us. Many of which you will notice are no longer here and several that I just mentioned that have an uncertain future. Finally, I want to thank you for this posthumous recognition of my mother. My parents did not only leave me with a continued dedication for S.F. Usd as you can see, but they also instilled in me a knowledge that san francisco is a union town and it always will be. And I proudly one of the proudest things I got that my mother left me was this usf charter member pin from over 30 years ago when they joined
forces. I know that as long as I'm here in san francisco I will always stand in solidarity with those that came before me and those that will follow. Like my mother taught me. Thank you all so much and good night. Okay. And moving to kind of item e public comment to align with our effective governance model public comment. I know typically oh okay. The timing is right one. I'm sorry timing is right here. Public comment will last for one hour to 8 P.M.. We aim to respect staff, family and community time by beginning board business no later than 8 P.M.. our hope is to conduct board business in an effective efficient and accessible manner during reasonable hours. Each participant MAY speak for up to one minute. Staff will pick the participant at the one minute mark and at one minute and five seconds I've asked MR. Steel mysterious to please turn off the mic and transition to the next speaker.
I ask members of the public to please respect that one minute limit so that we can hear from as many speakers as possible. I encourage speakers who are speaking on the same topic to collaborate and combine their comments so the board can hear all viewpoints during our limited time. Please also note that the board accepts written public comments via email at board office as opposed to you. We will first hear from students in person on agenda items then general public in person on agenda items followed by students in person on non agenda items and the general public in person on non agenda items regardless of whether in-person public comment is complete we will say 15 minutes at the end for remote public comment. So at 745 taking commenters in the same order as in person as a reminder board rules in california law do not allow us to respond to comments or attempted to answer questions during the public comment time ever appropriate the superintendent MAY ask staff follow up with speakers. Before I turn over to MR. Steel, I do want to take a
moment to thank the many members of the public for showing up today to share your experiences with us. We have over 100 comment cards submitted and we anticipate that we will not be able to reach everyone right now. But I've asked MR. Steel to please move swiftly as possible to to transition between speakers and ask members of our community to do the same so that we can hear from as many people as possible. I also want to acknowledge the board has received thousands of emails from members of our community. We know you are here and we know you email us because you care deeply about your school communities and I thank you for your time, your support, your enthusiasm and your understanding during this really critical time. Your passion and love for our schools of learning is exactly what makes us so special and today what I hope you hear is the intention and the shared desires to build a sustainable, thriving and unified district focused on improving the learning experiences for our students to meet our goals. Again, I want to thank you for
the time that you took to write or show up here today. And with that I will turn it over to MR. Steel. thank you, PRESIDENT Kim. We're going to start with the students to remind everyone we have one minute so you can see the clock up there when it's winding down and please wrap up so we can get as many people to speak as possible. i'm going to call five people at a time. Please come up to the podium and when you hear your name number apologize in advance. If I pronounce your name. Byron yanez sausalito I think it's rosati osorio caswell. osorio. isabel sanchez. Goni. So forgive me if I'm mispronouncing andres ramos. you can go ahead and step to the dais and go ahead. Yep. Whenever we hit the button one time before yeah.
hi, my name is beau yanez, a 10th grader from mission high school. I will be the fourth generation attending mission high school. First and most obvious consequence of cutting funds affect of directly reducing budget cuts means larger classrooms for teachers and fewer resources to support diverse learning needs. How can you expect us to excel when we do not pay attention we deserve? How can we thrive in a biomedical where though the lack of truth that guaranteed our success but these cuts hits the most vulnerable the heart of students who rely on afterschool programs and special education services are often the first to bear the brunt of budget cuts. Both men for many including myself these services are not luxury luxury but a necessity
to survive and thrive in today's world. In closing, I urge our students, educators, parents, policymakers and citizens to stand up and speak against the cuts of funds in our schools. We must demand that we receive the attention we deserve and that the people who teach us are giving are giving us the support we need through time. thank you. And could you please state your name when you come up before you speak? Thank. I'm resigning. Uh, we want to start as just rosanna osorio jeronimo latin on writers against personas. Get the nameless brothers and kill by easy let's kill our cumbia canosa corrales intended as an opportunity for their maharaj to el mundo and be lazily frantic the el cumbia lozano's letting the lawyer and solo operational oportunidad the apparent run in with razzmatazz as maxie money will but a better day as soon as it comes I know serious progress can in coming to the are
generous in present as a year lender in control module and author futuro de casino is no longer idea mona the work no three friends yes tony lincoln as a boyer instrumental memento incluso las personas majority del monte rekindled by MR. On the william burroughs overlook is in our espresso a pencil case algo necessary or no seconds for as represented settlement is tongue eke out he cannot basil madeleine battle as said members to enter is a workable there must look at be enzo crocus more mental opportunity elena handed action the segura island technology at all of my press yaml cacao could get in come we are no solo lawyers to get them on one this data. thank you. Thank you for the ventilation. Good afternoon. I am from the mitchell high school and I'm very concerned about the cutting of some of the teacher in our school. This is not fair to the students and it's not fair to
the teachers. This is not something that we expected and this is a moment this interpret and to look at the student. I'm sorry, what was it? Okay. We're going to go go ahead. okay. One of the not just alumni of my personal presenta solar luna case bellisario guess this does the la scala mission high school open last autumn based on gustav personal radar the la scala the distrito brasil community record I personally program central is going to get a result that a ten mile quarter low security assistant is allowed dentro la comatose I'm a parameter of participant so those concierge ramos keller scuola is one of the condos and the most rigorously improper heels and a quarter percent of this area and I grab protection let me know yeah so the dental salute aluminum quantum we're going to start because we're going to school up on a study
salad I think a year of perilous curtailment in honor to record this bottle for $2 to install until know progress up and is heck and no seraphic they'll let us put us up into thank you and the mission high school and I'm very concerned about the cuts that you are doing to our programs and the teacher that you are thinking due to laid off or to put on leave. This is not fair to the students. That is this is not what we signed up for. It is francisco unified school district. I think that you should reconsider the program that you are planning to cut because these are very crucial and important for our education. thank you. Good evening. My name is isabella sanchez whitney so I am a senior from which a high school coming from a community that already faces many challenges to working with the reduction of counselors programs and teachers are quite worrying.
I'm not just speaking for my community who heavily depends on the support systems but also for people outside of my community who rely on them as well because this affects everyone. The fitness center for example, has been out in collaboration for me and many other seniors. The staff offers counseling advice on college application and financial aid guidance and cooperation among other language barriers. We have these it can be so much harder for students to find paths to higher education. The opportunities are just to future be on high school especially when first generation programs like I did in our school counselor have made a big difference. It really concerns me how some students who will come after me especially newcomers who are more vulnerable and need more support will be forced to navigate high school, college and even this country without them. So I ask you they want to have the responsibility and power to work that is students like us to play. Consider this half of class I place my barriers in a way where school should be the last
place to face cuts not a first thank you and good. Hi my name is reese and I am a student at mission high. To the members of the board of education and superintendents these guys that are soon to be made make me feel upset. Applying these cuts can make a big impact on the school community. As a student things can be a different hard to adjust to. The idea of staff in the school community being laid off is unfortunate. Some of these teachers and staff supporting the school community are reasons why students enjoy and like learning in school. Not only will it impact students but staff that actually have a passion for teaching. My experience that mission high with staff has made me feel heard and supported. Teachers are the ones that help us more our future generation. I hope as happy as they can hear our students out and find other non impacting ways to budget. thank you. Okay. I'm sorry. What's your name?
I'm. My name's dylan. I'm zoe. And I'm valencia. Did you did you also to ricardo? Yes. Okay, go ahead. okay. Start. MISS Maria is our teacher. MISS Maria is funny. She cares about us and she makes learning fun every day. I look forward to coming to school because of her. Fifth grade is a really important year. It's when we start getting ready for middle school. Learning new things, being challenged and figuring out how to adapt to whatever comes next. MR. Mayor helps us with all of this in our class. We get to do all of those things because of MISS Mira and because of the peters class size reduction program. Children are our future and they should have great teachers like MISS Mayor. If you take this away you're not even making a dent in the budget. You're just making things worse for for kids like my little brother who I hope get the same
experience in fifth grade as we did. please reconsider and let our pta keep funding class size reductions. and mckinley it makes a huge difference for us. thank you very much. thank you. I want to call the next group. Please remember to come up when your name is called. Okay. And I'm sorry emboli go away. just as williams from mission education center zuri lawrence. zoe garcia navarro there. marley williams and kate and william. Go ahead. You line up at the podium and they you have one minute each. you can go ahead. Good evening. Board of education. My name is. My name is emily and I am a fourth grader at flynn elementary. The lesson study pilot has been at my school for three years.
The way teachers teach math has really helped me to feel like math is something I can do at the end of seventh grade. I took a lot of tests at the doctor's office and then I have dyscalculia. That means my brain sometimes has trouble understanding numbers and math. Kind of like how some people have a hard time reading. In conclusion I've learned math team is awesome and needs to stay together. Kids like me have gained confidence and I am meeting my grade level expectations. My teacher MR. Fox really believes in me and my ability to do very much. We have lots of classroom math discussions and how we solve problems differently but arrive at the same answers. we use now to guide us through these discussions and share our work with each other. thank you very much. Next week of interpreting which is the recommendation for
grades b please stay away from the mic because your voice sound very muffled and we cannot hear once again please. Well your mouth a little bit away from the mic because your voice sound muffled and we cannot hear what you're saying. Thank you. go ahead. you MAY know me as williams me your manyama williams e your story. Your really williams mean normally is williams drinking that he drinking this information education center im MR. Indicators to to know is it good then my hello my name is williams and again please do
not cause our teachers thank you. hi my name is jerry. I am in second grade at that william l cobb elementary school. I heard that we might not have enough money to keep my reading teacher. I am very worried and upset. I have been working with this teacher. She has taught me how to read and how to spell. I am becoming a strong leader because of her. I am not the I am not the only one in my family to learn from this teacher. My mom and my uncle were in her class. They tell me that she was always a great teacher. Please leave our reading intervention teacher jobs. Oh well, we really need her at court. Thank you.
thank you. Good evening. My name is zoe. I am a second grader at DR. William l cobb school. I am very worried about losing my favorite teacher. She is my reading supporter teacher. She has helped me to become a great reader. Best of all I love reading now . Every time I get a new book I can't wait to read it. I am now reading chapter books. Last week I read a whole chapter book in one day. Who is going to help us? If she leaves we will not get another reading teacher. We need to keep MS.. Garibaldi at at our school. thank you. Next speaker is marley williams here? Okay. good evening. School board members and superintendent sue. My name is marley.
I am a fourth grade student at DR. William l cobb school. I heard that we MAY lose our reading intervention teacher because of budget cuts. The students I called need her. When I was in second grade I used to work with our reading teacher because I needed reading support after a short while because of her help I didn't need her anymore because I started reading at grade level. I am still super strong reader and writer. I feel confident in class. Some of my friends also used to work with MS. Garibaldi. They are not doing as great as I am. Please allow MS.. Garibaldi to stay at our school. thank you. okay. You can go ahead whenever you're ready. My name is kate and william's. I go to DR. William lennox cobb elementary school. My mother nancy and grandma also went to cobb. They brought me to this school because they loved it so much. The teacher that I like my family we need reading teacher like MR. Body because students in kindergarten and first grade do not know how to read. When I was little I was a
little kid I didn't know how to read and I'm confident in my reading with our reading teacher. This is impossible. I love my reading teacher so much that if I'm acting to go to them even more how could you take them away from me? thank you and I'm. Good afternoon. My name's emma and I'm here to present rosa parks elementary school and presidio because without them and other schools we wouldn't be where we are right now. And also because rosa parks and presidio also teach us different languages like japanese and because of them we learn japanese math science and writing in library and all that stuff because without them we wouldn't be where we are right now and I want us to. to hear us. I don't think thank you. I'm going to call the final group of names I have here
isabella heaven. Rick yadira guerrero danielle this forgive me for mispronouncing alan teo marissa g joselyn ramirez ramiro. when I start this miembros el camino camino burroughs's along the desert in the endless calamity and allegations and that your girl me education is in a studio and the real only way to see that is in a way alone is when they will see that not real. You'll get it and it will not up. But as academy for me L.A. Noted the maestros not yet and so long as the classes no keep them attracted associate then mathematics is unimportant this list is a borders calamity litigation center goodman spice justicia and most eloquent to address the game of who's desire who now knows this who's this are I? I just want to say that I would like justice for my education if I don't go if I
don't study I cannot go to the university and if I don't go to the university I can find a job and I don't have a career to take to pull my family out. Please do not remove our teachers. Please do not close down classrooms and please do not take our social worker. Math math are important and justice for this school please and I consider our education. We want peace. justice let's fight at the count of three. Let's say justice. one, two, three, justice. Thank you. Could you please state your name before you speak and you need to submit a speaker card if you're speaking this evening . go ahead. My name is evan. Good evening, school board members and DR. Shu. I'm a fifth grade student at DR. William l. Cobb elementary.
We need our reading teachers because if we don't have them the kid I can't read that well or can't read at all will not be able to read as well as her class kids need need to know how to read to be successful in life sometimes the cat reading the classroom teacher MAY have a lot of students who who need reading help our reading teachers are kind and caring. Please help them stay at cop school to help kids level up in reading. thank you. thank you. Come when I start this me number ten leila de silva estonian quartararo bill colleague commissioner vacation center garo justicia para el of maestros no courting maestros san francisco soon lugares santuario de la porte loitering scholars mission allocation santa maria an opportunity that
is really starting. hello everyone my name is silva and I'm in. I'm I'm attending the fourth grade and of the mission educate education center and i want justice for the teachers please include the teachers. San francisco is a sanctuary city and we should fight for our schools so as their mission education center. Thank you. Good luck and thank you for the opportunity for me here. have a great evening. Yes. Okay. When I said it is me number seven here is a student since garo is a banker a girl as well as me become your barometer is me perimeters quality laws gambia's case and proponent though MAY not be taremi your attorney knows going on the other bite of dnipro cooper given that guitar that is my strategic no one bothered up in there and was out on the terrace there is a communal
tambien not in the ramasamy consul here I do that coming to nepal there must be a consul balkan MR. Enfermedad no kidding and MR. MR. Garcia's I'm leah corsi from sorry I am also a student from the mission education center and I want you to know that our school is its everything for us and for me and and this is my first call here so all of the changes that you guys are proposing are made on this. They are affecting other students that come from other countries and I'm actually worried about how this is going to affect everybody here and I'm in the third grade classroom and also we won't
have our counselor and the person who helps us with writing and and we cannot also be with our with our nurse. please do not take our teachers away. thank you. I'm like crazy for mission high school and I'm upset my generation of students live through covid era education so we know what it's like to lose programs we love and depend on. I'm told that this bill will impact school nurses, counselors, security teachers and ap and elected classes as well as my creative writing each class which I have found a home in. I'm asking how you plan on fixing what you are about to break. I know that you don't have the money to pay for these programs but how do you expect to how do you let it to get to a point where students and staff are expected to take the hit for the district's failures? Won't these cuts worsen the trend of declining enrollment
rates as opposed to students who can afford it will flock to private education or leave the city entirely, leaving the less privileged at the bottom of the ladder once again due to your mismanagement and negligence, students in the most disadvantaged positions will lose programs and mentors valuable to their development. I'm asking for an answer on behalf of the future. What is your plan once these cuts are enacted? Will cutting courses and losing teachers become the new normal? Will we always be expected to expect less from our education system? thank you. Okay. hello. My name is jocelyn and I'm a senior at wells high school. I didn't really do well in middle school or that two other high schools I attended before I came to item. As a result I was missing a lot of background knowledge and study skills and I wasn't on track to graduate the teachers. I supported me and took their time to help me start from the beginning and work my way up to grade level.
This was only possible because we were at a small school where teachers can give us attention. We need faculty sees us as individually not just as names and grades on paper I see myself differently before I came to it I was reckless and I didn't think anything mattered. But here I started to push myself and that I really do love school. I didn't think I would graduate but I'm looking forward to college. I succeeded because I worked hard and had the guidance I needed every step of the way. There was always a teacher behind me showing me how to move forward. Please continue to fully fund ida b wells they can provide the support that students like me need to graduate. I want to make a brief announcement if you did not if you're a student who did not write student on their card you could come right up as well. So I think there MAY be a few of that case so if I am not calling your name you can go up anyways if you submit your card
if you're a student hi, my name is mary so gonzalez I'm from king jordan school for equality . If you as a board decide to fire support staff that directly work with students it will affect my community because my because of boys that have been there for me and many others when we've needed it the most. My therapist has helped me a lot. I would get really anxious and have panic attacks really often . I was never taught how to control my emotions. I got into high school and the support staff have helped me and helped me learn about my emotions and grow as a person. If you if a wellness center was not there it will not only affect me but also a lot of other students and friends. I know that for a lot of people it's hard to accept help but I do know that a lot of students that might be hesitant to go to therapy meet with someone in a wellness center so post up I'm more than important they are a necessary part of our school community.
I know that without them there every day some of our students wouldn't be able to make it through there would they? Please take into consideration that how your choices will affect our students. thank you. Thank you. Next speaker next speaker okay . Hello. Good evening. My name is ellen tello and I'm a junior at jim jordan school for equity. I'm here tonight to talk to you about how cuts to our support staff will impact our students. DR. Su, you said the cuts are going to come from all areas of the district. What I want to do is keep these cuts as far away from the students as possible. So let me ask you as sending out almost 600 preliminary layoffs, keeping the cuts away from the students and even though they have not happened yet, what kind of stress do you think you're causing your students? I feel like there's a misconception on what support staff really do. They do way more than what's in their job description.
Our nurse at jordan is the one that handles our final four and she makes that process a breeze. our support staff are more than essential. They're more than essential. Every single teacher and staff member at jordan go above and beyond for every single one of their students and I know that that is true all across at all other high schools across the district and it is not fair that some staff MAY lose their job just because staff doesn't know how to manage their budget and prioritize the students and and laying off teachers and staff won't solve our budget issues anyway. So please find a better way to close a budget gap that doesn't hurt and affect our students. thank you so much. Thank you. Next speaker. do you wanna come over here? Oh, hi. My name is lily and I'm a student at mckinley elementary
school. my need to tell you why my fifth grade teacher MISS Mary should stay at the school. Fifth graders atmosphere as class. Any of them can tell you how amazing she is. She's she helps us learn and have fun. It will be hard for other teachers straight up to laugh. If if you all decided to lay her off and MISS Me or herself of course lose her job. We cannot even has enough money to continue to pay for her without any help. How can you all just take that away? Mary gives us freedom that comes with responsibility. She's strict about fun and most importantly she pays attention to and understands each and every one of us. How can she do that if you fire her? How can any fourth or fifth grade mckinley teacher do that? Puts a huge class is they'll get teachers just aren't used to those kinds of classes. 33 kids from two different grades.
Dang it. go ahead. hello, my name is andrew carter and I'm a senior at abraham lincoln high school. Peer resources has been a life changing experience for me. It has given me confidence to use my voice to stand up for what I believe in and to be my true self. through this program I've grown into a stronger person who isn't afraid to speak up, advocate for others and chase my dreams. For example, about two weeks ago I ran a violence prevention mediation by myself on the spot with no time to plan. I was able to do this because of the skills I developed in the peer resources class. This was not a class assignment. This was something I did because I care about my peers. But the training I got made it possible. This program has inspired me to pursue a future in law and politics so I can continue helping people just like the peer resources help me and so many others. But this isn't just about me. Your peer resources creates a safe space for all students giving them the support, mentorship and leadership opportunities they need to succeed. Without this program, students
lose more than just a class. They lose a community that empowers them. That's why I urge you to continue funding peer resources in our school site budget. Thank you. thank you. Next speaker go. Hi, my name is aaron milo oulu and I'm here to speak on peers resources. This class is more than just a class of learning but providing for our school community and others. We provide mentoring to students referred by our coordinated care team especially those with early warning indicators. We give these young adults a system where they can relate to other students with their problems inside and out of school. How can someone say no to such a place where it gives students safety community and help? this is what makes the school a better place. After all that, how can we do that? Keep doing these things when we have no way to fund these activities. The peer resources program is one of the most important places where I as a student can speak on topics that aren't on the regular in school and do
the most important for my school in communities like immigrant families, lgbtq plus and trans students and many more. Please commit to keeping peer resources in a city budget. thank you. hi my name is jessica. I am a senior at abraham lincoln high school. This class has helped me so much with learning what is happening around the world and how events affect society. This class helps me with so much awareness of these situations and lincoln needs it. For example, we are trying to bring awareness right now the mass deported to protection have been happening and how it's affecting families. It helps us to stand up for ourselves to be considerate of the perspective of others, to be able to work together with and without the differences on how to socially improve as one. And that's the reason why I think of you as de should fun peer resources and help students better themselves to be more open to not be afraid to speak up, to be more strong minded and act on their actions. This class has personally impacted me on how much social
events are impacting the world, what's going on and how we can change the community. We all work together. Please come into keeping your voices in sb. Thank you for your time. hi, my name's adri smith and I'm a junior at abraham lincoln high school. I've only been in lincoln for a short period of time but since I've been here this class really has helped me open a lot and just view many different situations on my own. It is very good that our class stays funded because it helps highlight issues with immigration and classes who usually never speak about it. It's been spoke about in this class and even if students have no role in it is still important because you're still spreading awareness. And some students in my class or in my community are very open. They very are open about this topic and I want to spur awareness. And as a leader I represent my class with peer resources and sharing ideas on how you can make change on our campus so that other students know what is happening. And I am one in my class and I'm also a part of a bigger
program which allows us it also allows us to work together to strategize and focus on awareness. please find a placement peer resources and make sure it keeps happening. please thank you for your time. Thank you so. hi my name is katie and I'm a senior abraham lincoln. I've taken peer resources since the seventh grade. This is my third year taking the class I heard peer resources was at jeopardy and I felt inclined to say something because of the influence this class has had on my life. Peer resources is a unique environment which allows for students to get a break from the usual school day and build a genuine community. This class offers students with resources to directly get involved in the community. It's not easy for all students to find ways to play a part in creating positive changes and be involved in their environment. But with this class resources all students are given an opportunity to be to be socially involved in their daily schedule. Currently we are creating a
workshop project to support U.S. Immigrants and get our school involved by providing information, resources and support tactics. This class has provided me with opportunities, friendships and experiences that I couldn't find anywhere else. It's very important to me and deserves a place in our school system. thank you. Hello. My name is anthony hernandez. I'm a senior at lincoln and I'm here to talk about why appearances is important in the name of building community and making a change. Peer resources has been a big stepping stone in my path towards a successful and educational future. This is my second year in the class and then in that time I've noticed it's a space where students can come together, speak freely and learn from each other. We talk about real issues that's happening around in the world like immigration and the future of our government and where it leads. Through conversation we support each other and I've learned so much about different cultures and personal experiences of my
peers and what it means to understand each other. I also mentor a 10th grade student helping him with challenges that he faces at school and without peer resources. I want to be able to connect with them and help them through the challenges that goes on in high school. Peer resources is really important to me and I want to give a shout out to my teacher ,MR. Morgan wallace. MR. Morgan wallace has been doing great things for me and I hope we can keep in the funding. thank you. Hello, my name is can I like use and peer resources is more than I like the class that you take to learn about social issues. It's a class where upperclassmen mentor underclassmen and transfer students to help them transition from middle school or their other high school causing a ripple effect that touches all four students also building a connection high school is hard and hard enough especially for the ones coming after us at a time like this. That's why this program is beneficial for our schools for the betterment for the better learning environment for our
students as many say connections that you make in college and in the real world are forever. So who are you guys to say that the connections we make in high school through these classes don't impact us forever? thank you. Thank you. Are there any other students here you'd care to speak? Okay we'll be moving on to agenda items. All right. I'm going to call five at a time. Please line up at the podium and notice that you don't need to speak too close to the mic because people can't hear you on zoom if you're too close, then you have one minute each. Jeff cluett katherine harrison . Morgan wallace. Wait, these are the things we're going to spoke all right. city to spoke right sorry. Here we go a determining a
determined writer met months richard jackman you got good evening my name is jeff cluett and I'm the parent of a fourth grader at sis de avila. I know that S.F. Usd is facing an unprecedented budget crisis and I know that all of our schools which are already underfunded and underserved and under-resourced are going to have to make do with less. I've heard tonight from all of these children about all of these different programs that are on the chopping block and throughout the city parents through their pitas have done their best to raise money to make sure that as many programs as possible are not cut. And I want to ask the board and S.F. Usd to make sure that the pta is of this city are allowed to do what the S.F. Usd should
be doing and making sure that our schools are adequately funded and adequately resourced. Do not take this option away from the parents and the students. yes if you me I'm morgan wallace. 17 year poor resource teacher at lincoln high school. I've been a teacher or a student as of used for 28 of my 41 years. I'm a parent of a current second grader. I'm a poor resource alumnus and it changed my life. I want you to understand that this class and these positions poor resource positions around the city that have lost their line item the impact of potentially cutting these positions goes way outside of just the students that you heard from today that are in my classes as part of the coordinated care team. My program is central to so many interventions that happen at school. From the dozens of mediations pre and post mediation meetings to the hundred and 64 individual mentoring meetings that happen between mentors and mentee this year the work isn't just about my students but the work they do in the community. My students are the front lines
supporting the most vulnerable youth giving them the stability they need to succeed academically at a time when federal programs like this are being cut, the district is de facto doing the same. This is why I stand here and ask you to commit as if usd funding for peer resources. thank you. Thank you. good evening. Imagine a man and a parent at mckinley elementary school at a time when aggressive budget cuts are threatening the future of quality education for all san franciscan children. The district district is creating a perfect storm and a race to the bottom hurting quality for all students. You're asking school leaders and teachers to bear the brunt of having to manage the exit of experienced teachers in our district extensive cuts to support staff that hurt learning and success for all students and then tying the hands of local pta which represent the rights of parents and community members to contribute to supporting what is most needed in their local schools.
That is unacceptable. And mckinley and numerous schools across the district. These guidelines force kids to fail by exploding class sizes creating impossible conditions for teaching with combined 4 to 5 classrooms and all without a plan to achieve higher academic outcomes for any learner. Don't make an already impossible situation worse for all of our students and teachers and suggest that it's called equity. good evening board members. My name is howard I gonzalez. I am representing rosa parks. I believe that all kids are the present and the future of this country with our education where we want to be in the future or children's lives are better. Rosa parks elementary school we have a program that goes rafael well and we also have a, b, b, b and this team and those programs support our child. So glad because our child do not have a program for child.
I have a special abilities and rosabelle have those program I would like you to have that in mind when you will make your decisions about the budget I I so yes you to grade project with all the community asking them how they think that is going to be better to allocate their budget that will be very helpful for our children's thank you thank you members of the board my name is matt manns. my daughter is a fifth grade student at mckinley elementary. I am here today in opposition to the policy change that would prohibit S.F. Us city schools from using pta funds for teacher salaries and I am here in support of mckinley and other schools that have been using this method to raise the bar for their students for years. In an ideal world in which the district fully funds our schools, pta funds would not be needed for teacher salaries in the real world however, we have budget cuts and resource
shortages that demand pragmatic creative solutions using pta funds to augment staff and reduce class sizes is a proven method to improve educational outcomes. It is baffling that the district would refuse or redirect the generosity of a larger community at a time when our students and staff need all the support they can get the district should be encouraging other schools in the district to learn from this and the many other pragmatic innovations that have been implemented at mckinley for years spend time with the students and staff of mckinley and you'll see excellence in action. The pta based funding model must be preserved for the benefit of our students and the school community. thank you. Thank you. And that is 745 PRESIDENT Kim would you like to move to virtual? Yes. Okay. we feel. good evening. this is a gentle reminder
that we have about since katherine left. Can I speak because I know she for you called katherine. I mean we're at time and we're going to 745 and you're not katherine. I'm katherine. me to PRESIDENT Kim. What would you like to do? we sorry. So what's the situation? somebody left and I called and we we have to we also you there's a lot of people on zoom right now and we want to be able to acknowledge them. so if we can just go back we'll come back if we can. thank you. I we're done with public I'm in person FEBRUARY sit down please. Thank you for giving me mysterious can you go ahead please now. good evening. This is a gentle reminder that we have time set aside. we'll go ahead of the signs with the podium. excuse me. We came here.
Yes, we did not get it. just not okay. And the key to my job I'm going to deliver the letter from our families partner. Thank you. Partners and students. Thank you. Thank you very much. I asked you to come and see our school. I know you will enjoy the experience. Thank you so much. education center. And I'm here because you all through this budget are breaking the promise of a sanctuary city. And to our newcomer students we're unique in the entire country, in the entire region there is no standalone. I I came from poverty crisis. Our students come to us to support them with help with education and we are here to tell you that the budget that
we were given is disrespectful . Zero principal zero nurses zero parents two teachers from a four class right five zero nurses a zero social worker how are we supposed to support our population of mind you 1065 1065 spanish speaking newcomer are you with you right now across the district and we are here but we are not invisible. We are here to serve texas standards were given a larger location so that we can give them the shelter that they need because they're experiencing 60% of the council's profit and we can provide that for them. thank you. Thank you. Thank you. okay. We are now moving on to virtual public comment. We have approximately ten minutes for virtual public comment. I'd like to kindly remind everyone that each speaker will have one minute to share their comment at one minute and five seconds the speaker will
automatically be muted. Please be sure to stick to for one minute we appreciate your cooperation. we'll first hear from students and then move on to non-students. can we please have that repeated at least for one second if you are leaving the boardroom if you can do so quietly so we can move to public comment online as soon as possible. Thank you. When a notice and it's a moment of them to comment on the commentary of public as a result amendment that is being offered with with any of our competitors. Yeah okay let's go to school and the same with the modulator the format you know what that pop of mathematical devices I'm not sure how you guys though your mongo control factor used
you can guess he didn't find donovan jones he can't sing duncan the only evidence he can't always not it's a waiting like if I thought L.A. So saying hey tom hawkes I'm talking in how they seahawks I'm fine thank you thank you we would like to give our students an opportunity to speak if we have any students, can we please have those hands raised first I am seeing hands that are not students. So if we could please just have hands of students to give our students an opportunity to speak please thank you j all right. I'm so sorry. This is a time for students if there are any sorry sorry to cut you off. Jas are there are there any students? Laura hello? i'm not a student. I'm sorry. Okay. Any student hands up, jacqui okay.
Moving on to general public kind. Yes, I'm sorry, jay go ahead please. Thank you. Look, I'm not a student but this is from this public comment. So so fiesta is in financial and governance crisis. It's a negative certification payroll fraud, legal noncompliance and massive budget deficits because of mismanagement. Yet 209 million is being spent on contracts and consultants. Public input feels like a formality not a right. Where is the where is the accountability here however the board ensure financial oversight and prioritize students over wasteful spending. Thank you. Thank you. Jackie, go ahead please. Hi. I'm a student currently at south and I'm concerned about just the state of our school and the resources that everything that's going to
happen and you know, also being a student, you know, trying to support you know, my family my son is also you know, in a state where his school is being jeopardized due to the budget cuts and even with these budget cuts families are not able to support and I just feel super important for us to be able to maintain the manageable class sizes but also being able to help our school to reduce the classroom size of the teachers and be able to have our teachers that I just want to be able to advocate for them and to be able to do something about, you know, these budget cuts and be able to do something for our students and you know, these resources are going to unfortunately, you know, hinder all of us and thank you, jacqui. That is your time. Sigrid and tim, as you see tim
as you see seated. Brown so your student id bittersweet mother in the interior mckinley elementary school is out step e jill low or less aquilla mckinley is known as colorado see them you'll recall in my specific that I grant them in the as you as a specialist jack nicklaus in those ninos you'll recall my strong representative I can gather all of what I think continues for proximal and on the news through our hand me here a little more I do see those kangaroo polls run this year stuff like that. I got to them in the island and use a specialist. Now the outlet is not just your local news or special ed stuff like that. I'm with you on me? Yeah. And the film mckinley is christopher santo is the news of this special process translation please. Thank you.
So I'm a animistic tree and I'm a mother of a student. Who's that? Who has autism and he attends mckinley. I'm speaking for the mckinley population and as you know that every campus has 20 student but if this thing has been with you then we'll have 45 children that they're going to be working in every classroom. So that means that the the population in the classroom are going to increase. And I know that children work better and in small groups and and I know that there's this very exhibit with children with special needs and I know that nobody actually talks about it but I want to I want to I want
to talk about it and I know that there's well, my son in the near future and I know that 30% of the students at mckinley are but we need thank you. Thank you, laura. everyone knows the motive but here I'm a parent. yes. Obviously also to advocate the latino community. I'm here to ask this board to please support the d like recommendations that will be presented to you today. Elected a committee of english spanish representing the english spanish learners are multilingual learners and they don't always have the stage because we get sometimes they line by other voices so please support and stand by our multilingual learners today listen and push forward the
recommendations of our dialog. I'd really love to see see that leadership today. I also and specifically for their 5,050% interest in spanish for your program I'd also ask this board to look at your thriving elementary schools that have a student body of 500 students and more. These are large schools and they're doing really well and they're able to in within that student body of 500. host thank you laura is your time. MS. Marshall thank you younger sister to PRESIDENT Kim and commissioners so attendance so our love justin. Ladies and gentlemen boys and girls. I just wanted to take time to thank the students for all of the heartfelt comments from the elementary, middle and I last how we listen to students to learn about the age requirements so they can go to college. Tonight we heard elementary students with a passion for
their schools. So I thank you. I thank you on behalf of the step up I think on behalf of MRS. Rosa parks, I think of behalf of DR. Martin luther king king and all the office of advocates gabi for you because you are paving the way for the future. I'm hopeful that this board with our superintendent will come up with a plan that she will be have to worry less about your education. Thank you so much and continue the advocacy for now elementary school and beyond our all shay and thank you. thank you aaron. Hello. Good evening. My name is aaron and I'm enough of your a parent as well as a volunteer with the year's cisco educational alliance I think I would like to echo what MR. Marshall just said. The the commentary from the students tonight was beautiful and I think that this is what community led activism looks like. You should listen to these students and I would like to
invite anyone who's more interested in volunteering or organizing around this to join that education alliance and parents for public schools of san francisco on MARCH 25th at the women's building at 530. Thank you. Thank you, PRESIDENT Kim. That does conclude the amount of time dedicated to virtual public comment. Um I want to thank members of the public for taking the time to share their thoughts today. Um start moment and a reminder that the public MAY continue to share your comments formally by emailing the board office at board office as if you see that edu we have the printouts of those emails right in front of us as well and we receive that at every board meeting at the beginning. I also just want to say to our students we are very proud of you for being here tonight. Thank you for sharing your voice. We see you. We thank you for showing up on a school night. Um knowing that you probably want to be at home studying. So thank you very much for
being here. I am now going to ask the board to move action item 7253-1172 now before the doc presentation so that we can acknowledge members of the public who are here for the naming recognition. We do need to vote to have a motion a second and a roll call vote for this change to the agenda so we can have a motion in a second please. so moved. second MR. Steel roll call vote please. thank you. Student delegate montgomery yes. Student delegate lamb yes. Commissioner alexander yes. MR. Fisher yes. MR. Gupta yes. Vice PRESIDENT Huling yes. Commissioner ray yes. MR. Ward. Yes. PRESIDENT Kim yes. thank you. So introducing item 7253-11 esp seven in support of naming the auditorium at everett middle school after rube n urbina can I have a motion and a second to introduce this item so moves you stole my second and I call
on the superintendent to read this into the record please. my pleasure to read this into the record PRESIDENT Kim right. well this item honors rube n urbina for his outstanding contribution to the stamford san francisco school community and his commitment to education. Naming the auditorium after him serves as a lasting tribute to his impact and legacy. Recognizing his dedication to students and the broader school community, I like to take a moment to recognize ruben for his remarkable 42 years of service to the everett community. Ruben has served in numerous roles including security guard ,classroom paraprofessional computer technician, afterschool program coordinator, athletic director, student advisor, a school site member and facilities manager. Truly living to the notion of other duties as assigned.
in 1998 rubin along with the administration helped establish the first ever it peace day which continues annually as a celebration of peace and anti-violence. Rubin has been a mentor to thousands of students and has worked tireless alley often late nights and weekends to support their students the students dreams. His dedication goes beyond this formal roles. He's also been a key liaison to the community and to our city partners. Rubin continues to support the schools by overseeing the auditorium's technical needs and the renovation of its grand piano. his 42 years of service makes him an invaluable member of the everett community and we are so deeply grateful for his ongoing contribution to our school. thank you. seeing as this is an action item I do need to open up for comments from the board so I will open up to comments from the board starting with commissioner fisher.
well papa rubin as a as a former parent at everett I really just on a as well as everything you've done for all of our students I just want to thank you specifically what you have done for my student and my kiddo when he would get overwhelmed, alarmed and need to leave classroom he was a wanderer and I think not only did you all do all of this but you happened to be everywhere to find him and help corral him and many many of his colleagues as well. So I would like to add cat herder to the to the duty other duties as assigned. You know, just a supporter and cheerleader of the students the the the middle school whisperer who could figure out a way to just nudge kids back to where they needed to be. And so as a parent, I would just like to say thank you for that level of support that you provided as well. any other comments from commissioners or student
delegates? commissioner wiseman congratulations to you and also to your family. I it you. Your devotion to the schools impacts everyone including them so thank you to the family and your friends that have shared you with our school communities and every school should be as lucky to have someone like you in there on their campus. any other comments? I see none. we'll do a roll call vote please. MR. Steele? Yes, gladly. student among you? Yes. Student delegate lamb. Yes. Commissioner alexander. Yes. Commissioner fischer. Yes. Commissioner gupta. Yes. Vice PRESIDENT Healey. Yes. Commissioner ray. Yes. Commissioner weissbourd. Yes. PRESIDENT Kim. Yes. congratulations. Thank you . good evening.
Board and superintendent DR. Su. Thank you. I started in JANUARY in 1983 and a lot of times they said describe your middle school experience. I was class of 77 the last junior high school so I don't know what middle school is like. I have to correct everybody on that. Richard khatri called me in his office one day. He always consulted with me and richard curtis with our former principal and he's telling me he got a promotion that he's leading. And so of course my heart is sad. And then he tells me I want to do something for you. I want to name something after you. How about the gym? Well, one of my mentors was jimmy wong. It was already named after him . There's no way I can take the name off of jimmy wang and make it mine. He goes, what about the other gym?
Well, we're fortunate they have two gym. I said no, that should be named after a female because we had a boys on one side and a female on the other side. I can't do that. And as a joke I said I thought you were going to offer me a restroom after my name. so then I said actually I was thinking about something else. Sports saved my life. It made a difference. But I spent a lot of time in the auditorium watching kids grow, showcase their talent to democratic convention was there. I was backstage with jimmy kimmel and friends when they used to do branding for 86. So there's a lot of spectacular things that happened. I remember one time I was with castro country club and they were doing a drag show and my daughters were in the audience and they called me on stage and the two drag queens kissed me
on the side of my cheek and they're rolling in the audience. It was fun. All the years were fun. I'm still not tired. My flame is not out yet. I'm 42 years. you would think that's close to retirement. No. as long as my health is good I still have time. And now I have a new challenge as a community coordinator. There's remarkable community coordinators across the district doing amazing work in your schools and I know times are difficult. We're thinking about it. We're talking about it. So we'll do the best we can to try to help your schools. And I feel everything that was said tonight. I'm not leaving anywhere soon. I appreciate all the administrators that are here right now. I've learned from each and every one of you. Vice versa? Yes. Absolutely.
David coe I was close to my heart. I remember him the early. His father. And so I also want to thank my family for all the sacrifices that they made. The trips we couldn't do because I have an event the fun things that we couldn't do because there's something happening. I look for the challenges that we have. We talked about homelessness. We have a lot of homeless families families with not enough food families not when clothing. We're making a difference. We're making an impact. Maybe our attendance isn't where it supposed to be right now. Maybe our our test scores aren't where they're supposed to be, but we're going to climb . We're going to close that achievement gap and we're going to continue to work. I have the most amazing team that I work with. I've always been a coach and I appreciate being part of the everett team all those years. So I want to thank you all. But I want to mention some of my mentors that recently passed away.
Tony connolly, joe covello, the first principal they hired me diane talarico. She really challenged me. She called me in her office one time. We talked for an hour. She went to know all about my life. And when she was finished she said I have something for you. It was a think tank and she turned it into the race relations council. And then from there we turn into piece week. And every administrator after that embraced that and continues to celebrate peace at our school. So I thank you all. I appreciate you all and thank you for coming. this will go on my wall already. Thank you all so much for being here for that really wonderful and special moment. Unfortunately we do have a lot of board business ahead of us. Fortunately rather fortunately. Um to align with student outcomes focus governance the
superintendent and her team are tasked with providing a draft of each agenda 12 days in advance once that draft is made public on our website. Board members have made a commitment to submit clarifying and tactical questions. And staff have made a commitment to respond to those questions in advance of each board meeting. This q&a is linked into each board agenda on board docs. Today it is linked in item three. We invite the public to review those questions and answers alongside our discussions and actions today. Additionally to create more space focus instead are we moving most items to our consent calendar and identifying only the highest priority agenda items to discuss? Board members are reminded not to restate questions answered by staff in advance but to instead bring forward strategic questions that allow us to better understand our progress towards goals and the underlying strategy so that we can better be informed in our decision making and partner with the superintendent as we hold our accountable.
With that said, we are moving to item f advisory committee reports and appointments. Item one the district english learner advisory committee or d black. I call on the superintendent to introduce staff. thank you PRESIDENT Kim. It is my great honor to invite parents and students from the district english learner advisory committee up to I don't know what you call that the dais. The dais that they are here tonight to share some bright spots from the past year as they've been going through a process to identify recommendations for the district to implement supports and for our multilingual learners. We got I got the do you like is established under state law and it is required to advise the district on english learner programs and services as we have already heard both support and concern from our many
community members regarding the proposal to transition to a 5050 model in our spanish language program which is one of the de lacs recommendation. We look forward to hearing every recommendation from delek to start us off. We will open we will have opening statements and framing for the presentation from the chairperson of the delek and david less deb sorry david let's and then we'll hear from the delek liaison jensen sen I'm sorry I'm butchering everyone's name today so thank you very much for being here. the floor is yours. good evening everybody. My name is anna aviles. I am a mother of two students one not daniel webster and one at james lake middle school. I myself am an immigrant. I am a second language learner who graduated from S.F. Usd public schools and I was
reclassified when I was in the 11th grade and I came to this country when I was six years old. I have served as a parent leader for refugee families for nine years of my life as I am the PRESIDENT For the delek and board member of latin x community council. I am an expert of my children's needs. I am an expert of my own lived experiences and I expert and I am an expert on needs of other underserved students. I am here to face any thing that I need to face in order to advocate for our students. I am here to face sorry you can hate or attack me yet. no I will stay on this fight to always advocate and advance our children's education. 1 in 4 sfd students are multilingual learners and 62%
are most latin students. our latin students are the largest group of long term english learners in middle school and high school there are academically disadvantaged because they cannot read write a grade level yet the board itself has specific math goals to increase math outcomes for that next students. We all know that data. Tonight we're presenting the de la recommendation including a shift to a 5050 model for spanish to immersion and by literacy programs and sfi usd. this change is critical and to ensuring better academic outcomes for all our students not just for one group. before this recommendation was even presented, parents, teachers and principals have started the conversation about what and how we can make this possible not just by bi literacy but also for de la schools. they look at the present data and future challenges the students will face if they are not proficient in english. Our voices representing de la and ela committees must not be diminished or recommendations come from years of discussions ,advocacy and an urgent desire
to improve the academic outcomes of for our native spanish speaking students in decline. And by literacy programs we are the experts in knowing the needs of our children. And tonight you will hear different voices asking for this change. Our sons and daughters your students cannot wait another year, another phase in the process that will delay the opportunity to serve them equitably and effectively. We need a bold immediate change . Support by all the board members the site the central ministries and of course from the teachers. We acknowledge that there have been communications challenges about this proposal presented by the district staff requested by us the parents as we recognize that please also acknowledge the urgency of recommendation that data and our students future. As I demonstrate my commitment, presence and support to our students, families and staff, I urge you to join us and become supporting community we need
today. Thank you chairperson avila's good evening PRESIDENT Kim board commissioners and DR. Sue . my name is janssen in suiting I work alongside our multilingual families in the district supporting and partnering with our parent leaders as delays on to our district english learner advisory committee that we lack . As a former english learner myself I understand firsthand how difficult it was for my immigrant parents to navigate the school system and how essential it is that we continue to strengthen and improve services we provide. Before we hear from can you pull your might closer to you? I think that might be okay this is better and then lift it up a little bit. Yeah. Okay. Before we hear from our dialog parent leaders on this year's recommendation I would like to highlight some bright spots from the past year and share progress updates on last year's deal act recommendations in our
district we have next slide please. In our district we have over 12,000 multilingual learners students and staff usd we are intentionally shifting our lexicon to use the term multilingual learner instead of english learner. This term recognizes students who are learning english as a new language while also honoring preserving and developing their academic proficiency in their home languages. And for this purpose and this presentation we will use both terms interchangeably. next slide please. The deal lac is one of 13 parents and student advisory groups in S.F. Us to uplift and the voices of families with a focus on better serving our vocal students. As a state mandated advisory body for our district with 51 or more english language learners dialects purpose is to advise the district staff on english learner programs and services and the dialog board members here today are elected by parents representing each
school's english learner advisory committee elects. This fall we welcomed six new parent leaders to dd lac and I have the privilege of supporting a dedicated group of parents who commit their time to improving outcomes for our multilingual learners at de lac and each of our advisory groups we recognize how essential it is to partner and learn from our families. Next slide please. And one of the bright spots that I'm excited to share tonight is that we launched our deal at youth leadership program in partnership with college and career readiness team. And this program centers our work around our multilingual learners by actively listening to and engaging youth in dialog efforts and selection committee comprised of parents had the difficult task of selecting 11 high school students from a pool of 89 applicants. Our deal youth leaders represent a variety of languages in the district and
english language acquisition and status. And tonight we will hear from one of our dl aq leaders emma. And programs like this provide multilingual learners with the opportunities to grow as leaders and share their experiences with staff and leaders in our district. Not our next slide please. And next next slide. Yep. Another key recommendation deal I made last year was to connect families with literacy resources. And one of the most common questions families ask our schools and the district is what can I do at home to support my child's reading skills? In response deal I recommended that the district and schools provide more literacy resources and organize district wide literacy fairs. And research shows that one of the biggest obstacles to language proficiency is limited access to books. To address this over the past
two semesters in the last fall and last spring we partnered with our san francisco public library as a few city libraries community based organizations and seed agency to host three district wide literacy fairs with one coming up on MAY 17th. So please mark your calendars. And these literacy fairs are designed to for families with students in pre-k through fifth grade at these events. We have teachers leading workshops on how families can support reading at home in different languages. Cbo partners provide invaluable resources and community resources and data organizing parent view activation drives and as of usd libraries and cbo give away free books in different languages to help students continue reading over their winter break and summer break. In addition, we partner with ameera to organize our annual summer reading competition where we are recognizing top 50 students across top 50 readers
across the district. And tonight we have our delek board member manal who will share more about this initiative and the need to strengthen and expand it to reach even more families. And next slide please. Yes. And next I just want to highlight the progress we have made in making parents feel more accessible for families. And last year's deal recommendation the student information systems team synergy team within dot developed guides and videos in all district six district languages to organize activation drives and presented at our deal act meetings. And during these presentations they shared barriers to parents view activation and usage ongoing projects and campaigns to support pantry activation and areas for improvement. However we continue to hear multilingual families requesting improvements in navigation usability and especially in naming conventions of exams. Assessments are posted in parent view as well as the need for a more user friendly interface.
And our board members shin will share his experience about communication and experiences. And next slide. And now I want to move on to the next set of recommendations that the deal arc is making. And I'd like to share how these recommendations were developed in previous year's deal created surveys to gather input. And the deal board decided in the last two years to adopt a more collaborative community informed engagement process in coming up with these recommendations. And this year delek gathered input from school side elects. Additionally at the meetings we have delek representatives elected members from 30 to 33 school site elects. And also delek leaders engaging in activities to generate these ideas and provided their input. And finally our delek board members review these family feedbacks and the data and consolidate and draft and approve these recommendations
that we're making today. And with suggestions from the board of commissioners we reached out to responsible district staff and department. And after each of the recommended actions on the slides we have provided staff responds on the feasibility of implementation of these recommendations in green and in terms of implementation of these recommendations. There's a response from superintendent and the deputy superintendent to the board to provide a follow up and then a mukha project plan is developed to delegate recommended actions and align our departments and staff on the responsibilities and the district lays and coordinates with our staff and districts and report progress to delek. So enough from me. I would love to invite our delek youth leader emma to share the recommendations. and one thank you.
Good evening. This is on. Okay. Good evening, PRESIDENT Kim commissioners and superintendent DR. Sue. My name is emma. I'm a senior abraham lincoln high school and I grew up in the city public school system attending all public schools from elementary to high school. this year I joined dialog as a youth leader because I want to help my community and peers receive equitable access to education and opportunities. As a dealer youth leader I participate in direct meetings ,learn from my peers and elect families and share my ideas and reflections with staff and block parent leaders. this semester I create a survey for multilingual learners at my high school to collect responses on college readiness and support. Responses have overwhelmingly been in support of workshops and other informative community events. more students need access to these resources especially newcomers and long term english learners.
Ell tells they face unique challenges in a district needs to actively track progress and ensure they receive the right support by adding newcomers and ell telles to interim goal 3.3. as a senior in high school much is about college apps but getting college or career ready really needs to start early in high school and due to language barriers and not being familiar with the us college application process, immigrant families lack the information and resources on how to support their children. As someone who has enrolled in a career technical education course advanced placement course and college credit course, I can reflect on that and see how influential and beneficial that that has been in my college application experience. Yet multilingual learner students are underrepresented in these programs. It is important for us of usd to ensure that both multilingual students and parents access college and career information in the district's major languages and as of usd to improve the
necessary support for new commencements and long term english learners. Thank you and we'll hear from myrna. Good evening. Board members superintending as to delegate and community members MAY needs myrna baskets and I'm here today on behalf of the deal act we strongly recommend the implementation of the spanish dual language immersion and abilities effect effective model. it started in the fall of 2025 as a as a representative of english learner families we work closely with parents across the district and one message is clear families want their children to have access to high quality education that values the home language by ensuring a strong english proficiency. The effective deal I model those exactly that by providing a spanish speaking students with equal instruction in both language starting in kindergarten bilingual means to whose searching experience show
that bilingual is a strengths cognitive skills improved long term academic treatment and kids career opportunities. Moniz importantly, this model aligns with what parents have been advocating for a program that supports their children bilingual development instead of forcing them to abandon their native language to succeed in english. From my work with common advocates and in partnership with families, I have heard from many parents who fear their children will lose their spanish or struggle with english during mother or 2080 is not working for our student as they go to middle school. This model provides a strong foundation in both language preparing a student for me for middle and high schools we urge the board of education to support this initiative because every child and education they embrace that identity, equipping them with the skills they need to try our families
one these with their it is the right step toward equity and excellence in education. Thank you. Now I going to end by two manuel sharing his experience thank you MR.. Good evening PRESIDENT Kim commissioners and superintendent DR. Soo my name is manuel de la rosa I'm a parent of brian and I have a student a first grade in the spanish by literacy class as well. Want to talk about the second recommendation? I was like a recommendation is to implement the 5050 model in the spanish immersion by literacy trucks. As a parent and a member of the black bryan as I have seen firsthand the importance of bringing this change to the students this year I joined the elect board at the school which gave me insight into the efforts of the parents to help their students improve their english proficiency. Have got to know for parents who have been active members for a long time advocating for
the 5050 model for three years since their children were in kindergarten and first grade a bryan with 155 english english learners students most of whom are speaking spanish speaking the primary language in the playground in the community and at home is spanish the only english exposure they have is from english class reading time and and any entertainment or media at home. These limited exposure makes it very difficult for them to learn english in the early grades making it more challenging as we move up to the early the higher grades this school year is the first year that bryan with those new allocations of the four parent obligating for the program your children now are in fourth and fifth grade. Fortunately doors students chose reclassified easier but it took years of effort and
concern support from their families to reach that goal. Implementing the 5050 model will make reclassification an english exposure easier helping our students to become fluent in english earlier while maintaining their spanish skills today about half of our latino students in the district do not get reclassified by eighth grade. Now I would like to invite shane to present the next recommendation to each of you how first whether how well your washing situation you mean jasmine or your shanghai sacrifice from year two year to year I can assure you this will be a 20 year thing and gotten change out so that shows you china. What I learned was often share the island being a philanthropist of a people associate or french. Are you judging the city? I challenged your chores on your shoulders you got on the top of your to your children when you are losing a lot of don't you do you see me issues
and primarily shushing you hold on to such a stance really well put yes she won't go without you shivering between the be ballroom thank you. You should show me or chris or someone the chanting the allusion to see she wanting you'd lost the coat on she was on the inside the idea she was arguing to you did she talk you through them for me in the youth or couldn't she you don't hear it so shut up. And so what would your source anger for what can you show when you put out your wah-wah that could be jesus has essentially the show you high well kind of when you are the bambi in the creating thoughts on what you use the of fatima summer does a year and that's I will of course you shot so you put a coat on. good evening commissioner and DR. Sue. My name is maggie jo. I serve as a district english learner advisory committee liaison within the multilingual
pathway department where I have the privilege of supporting our chinese speaking families. So now I'm interpreting for MR. Singh wang. Good evening commissioners and DR. Sue my name is my name is singh wang and I'm a newcomer immigrants parent I have three children at morgan elementary roswell middle school and lincoln high. My entire family is learning english this school year I join ila at rosewell middle school and I was elected to serve as the first vice PRESIDENT On dilawar in the fall semester. My daughters started at roswell for immigrant students adjusting to a new school comes with a double challenge learning the language and adapting to a new community. We were eager of learning language support hoping to feel included and welcomed it since the school did not have a chinese speaking family liaison, it was difficult to adjust to a new environment.
So speaking to teachers about my students progress and learning about the school and support services that are valuable then in the winter I got a call from the school saying my daughter was hurt when I arrived so she ran into my arm crying. She's only 13. I saw the one side of her face and her eye was swollen. I was desperate to find out what had happened but because of the language barrier I couldn't get a clear answer or finish associating the inner decision jungle jazz on you. She showed that you got on that song will she do you want to hear you have a new leader? She immediately I saw chanting the allusion to the joshua gordon book what should some of the other charlie in savannah what's your top halloween you have a pinto song and then go find you the tons of sunshine go on a joy long chanting would you know who the she she had known keegan frankly he wouldn't what's hanging that's hold was on the phone being hot
here she woman to two delinquents and on a saturday and being out that's how I loved you that you so this is you not from buffet you audiences so me has a court or jail you will be in the cushing thank you so I'm sharing this experience to emphasize how crucial communication between parents and schools is with the support of our media agents especially for families who are not yet fluent in english. So multilingual families need translation feature add it to pair and view the platform to be more user friendly and the district to create two way communications between families and schools to ensure families are not only informed but also have the opportunities to provide inputs, ask questions and offer feedback. So we are in the eager of artificial intelligence and the language should now no longer be a barrier. Technology today makes it possible to have live translations whether written on
spokane's thank you. So now I'm going to pass it back to them and know thank you. We'll go to recommendation number four. The next recommendation is providing more opportunities for students to practice and develop their reading skills. Our multilingual students work hard every day to build reading skills in both languages but learning to read well takes more than just classroom lessons that delight recommends promoting literacy events through the school year. We need to continue organizing these fairs about the school at the district level. We also encourage more schools to host their own events or increase their participation in the district's literacy fairs inspired by the dilek annual literacy fair, wilczek parents at brian collaborated with school administrators and teachers to organize bi annual literacy events. These events gave students the chance to explore books, listen to stories and practice reading in a fun, supportive environment with engaging
activities and games families also receive personalized guidance and books from the literacy coaches specific to their student reading levels and help them support their children's at home. Seeing our kids and families excited about books along with the guidance teacher provided reinforce how valuable these opportunities are to practice, expose and encourage reading. So what resources do we need? We need specific books for families of english learners the quotable phonics books and audio books. We need resources with their language constraints in mind stronger coordination between literacy coaches, school administrators and administrators and district to create a clear plan to provide families with practical guidelines personalized to their students community partnerships to connect parents with the resources from the san francisco public library and the district programs to support reading at home by working together and providing the right resources we can ensure all students develop strong literacy skills in the
target language and in english. Thank you. I would like to invite an hour to the recommendation number five. Thank you CHAIRMAN. hello again commissioners student delegate and superintendent DR. Sue my name is anna aviles. I am honored to work in collaboration with our 11 black youth leaders and the parent leaders that represent our multilingual learners. We are statistics to improve their staff hiring process by having a clear timeline and guidance of the time frame it's needed to hire new staff. For example, I would like to share the multiple school size that I have that has shared with me that they have lost wonderful candidates due to the fact that I have used the hiring process is extremely long and it's not clear the impact and not hiring staff affects and hurts our students and their opportunity to learn with a consistent teacher it is essential that our high end processes are robust, rigorous and focus on selecting individuals who meet our high
standards. onboarding is the crucial phase that sets the stage for success. This is where new teachers are formalized with the school's values curriculum teaching expectations and the tools they need to succeed. As I experience during my child's kindergarten parent teacher conference I asked my teacher how can I help prepare my child to take the lpac assessment? The teachers responded about not knowing the reclassification process and ways that as I as a parent can support the learning at home we need to ensure that all teachers are trained and received necessary professional development resources and tools in support of multilingual learner students. It was designated well designed hire and onboarding process also addresses one of the most significant issues we face in education today teacher retention, high turnover rates and creates instability on our classrooms and disrupt that learning environment when teachers don't feel supported or are not given the resources they need they more likely leave.
I understand that the district is exploring and planning to implement a new platform to make hiring more efficient and effective. could you tell us tell us and report to de la exactly when is when this will be happening? In closing I would like to state that the lack by city education code is required to make those recommendations annually and we urge the district to prioritize and implement this recommendation and update the progress at our de la meetings. I strongly call on the district to consult with families and work collaboratively collaboratively to ensure that family voices are not only heard but also that their needs are met. Last but not least I would like to express our sincere appreciation to the league and elected members our youth leaders for their continued advocacy for our multilingual learners and families. And my final question is always from whom and by when should we expect the response?
Thank you so much for the very thorough and very thoughtful presentation. With that I will open it up for discussion and questions from commissioners and student delegates. Commissioner gupta so thank you so much for this. I really appreciate it. I mean I want to commend you like these are concrete goals developed with community input and particularly close to the action with our students involved in this and I think that's fantastic. I particularly appreciate the connection on all these pages. Back to our vgs and making sure that you know it addresses all of those. Second, I want to commend our staff for taking a look and sharing what is and what is not doable right now. You know, I guess this is perhaps a question to PRESIDENT Kim and superintendent sue. Can we perhaps get an update or
schedule an update in I don't know if it would be a quarter or six months to come back and hopefully have our staff alongside you to understand what is working, what isn't. You know, obviously, you know, implementation is absolutely key and so you know, I'd love to see you all shine with our staff in terms of what's working and how how we're doing in terms of implementing these excellent recommendations. Did you want to say something about that? okay. Commissioner center yeah. I also thank you and I want to echo my colleague commissioner gupta's comments on follow up. I really appreciate staff's adding on the powerpoint, their responses and it's exciting that it sounds like all the recommendations and it sounds like staff's in agreement and they think they're feasible and can be done. There MAY be one that is a little uncertain due to funding
but and then oh no, there's no I'm sorry we're having technical difficulties. There's no problem. So I don't know where I got cut off but basically I was saying that that thank you for adding the staff responses. And as usual these are really comprehensive recommendations and I think one thing you know for my new colleagues that we have seen in the past is that great recommendations get made and then there's not necessarily great follow ups. I love that idea of just like can we you know, just check in and and again appreciate staff you know responses. But I also also would say like if it's not feasible let's just say that right let's say hey, we can't get that we can get to this done. We can't get that done. I just think that's important to be honest and transparent and then the stuff we say we are going to get done, let's track it in and make sure we're getting it done so anyway, thank you as usual for your diligent work. I think you know one thing just the last thing I'll say is I
think oftentimes when we talk about multilingual learners in svod, some people MAY think that it's sort of a special population. Well, in fact it's actually the majority of our students there's a majority of svod students that come from a household that is an immigrant family where our language other than english is spoken. Now some of those MAY have transitioned out of being technically ell students anymore but but this is actually for usd this is for our students. And so I think what you're talking about is really at the core of serving all of our students while all of our family as well. And so just really appreciate it. thank you. And I'll just acknowledge really quickly I mean I think there is an opportunity here when we're talking about revising our governance calendar to figure out ways in which we can report back to the board the progress is being done and if you wanted to be
able to respond to some of the timeline of that not be great. I think just just making I also want a year ago my words are escaping me today at go my thanks to the entire dialog leadership here thank you so much for your recommendation. I know that staff worked really closely with you all on on doing it and making it clear and quite frankly achievable and I believe that we can start planning now and then in 4 to 6 months we can definitely come back and provide an update. Great. Yeah. Commissioner fischer sorry to give you a hard time. PRESIDENT Kim first dilek oh my gosh. Thank you so much for what you
are doing for free after work hours away from your families. You know these are these are hours that you could be spending at home instead you're here with us. Thank you and thank you for the work not just on behalf of your students but the work you do impacts all of our students. So thank you so very much. We appreciate you. Um and I again also appreciate seeing the recommendations here and I really there's the moca that's attached where we actually have this where we don't just say sure, sure, sure we'll do it but we actually have people assigned to do the work in central office I think is really fabulous. The one thing that I will call out though when it comes to that is we have a lot of central office folks assigned to do this work yet what is actually being asked by our families is for this work to be done at school site and so we show the central office folks that are being done and we're
which is going to cascade down to more works for our school site leaders at the same time as we're cutting our family liaison's and the language support at schools and our assistant principals so where we say this is feasible I think there's a huge disconnect in what we're what we're naming as feasible because we're still not putting the resources at the school site and naming those resources at the school sites to actually do this in a way that families can access. So I just want to name that tension that I still see. Um and so a couple specific questions that I have and one of the the mochas names the board of ed when it comes to synergy and oh my lanta as a parent who navigated school before synergy I see that the contract is up in 2026. When can we start looking into other options? I would I mean frankly I'd love to go back to school.
Um but sorry for any synergy folks who are listening that's not a but like really truly if this is not accessible for all of our families, when do we start looking at alternatives or when do we start pushing synergy to do better for us so that we can do better for our families? Um and is I um I appreciate the focus on two way communication and we're going to be talking a little bit more about that later today and a couple other action items. So um, I'm glad that we're all on the same page there. One of the issues that I've seen as a cac member has always been reclassification. I saw the reclassification um for students with ieps as an iep team decision but going back to chair abdullah's point training is key. If we want our iep teams to be making the decision about individually reclassifying students they have to know and we have a lot of folks who
don't and that's a huge equity issue. So those were the things that really stood out to me um and really just the slide nine recommendation if there's one thing I can highlight there college and career readiness will report on the progress of interim goal 3.1 focusing on the strategies being implemented to support english language learners who are also classified as early warning indicator and the recommendation is to report back to the d like I would love to see that reported back to us as well. We talked in our last meeting last month about bright spots and I think this would be a perfect opportunity to connect that progress monitoring as well. So with that I will stop and just again thank you all for the work. Really appreciate you and naming all of this here. Thank you. Commissioner fisher the the acknowledging the tension I think is very real. I think I experienced that same
sentiment reading through the recommendation and staff responses of most of this is is agreeable and feasible and there's probably my assumption here some level of prioritization of the work getting done and and I'm curious to hear more about what that exercise will look like knowing that there's always going to be tradeoffs here at this time. right now I did have a question a to that there were some recommendations or responses from staff that were that were maybe not alluding to but explicitly talking about the collaboration between departments in order to be able to get work done. And I'm curious what your experience has been working with different divisions. What can be improved there from like a systems level to be able to respond to some of the work here and what maybe as is has worked there a bright spot of that. Thank you PRESIDENT Kim is there a specific and
recommended action that you're asking about? um so one example I think is um uh I just saw one actually um there's one with definitely with synergy and the parent view. Yeah there's that there's the family friendly progress report monitoring there's the creating to it communication between families and schools all of them say at some level of like coordination among different divisions or departments. Right? It was less around any specific thing but if you could share like what has been meaningful progress towards building that collaboration and what what might you need? Yes and so it's been an experience of working with our like and one of the key things that these recommended options are is really collaborating across our different departments and after creating these recommendations our staff reach out to the specific departments and there is willingness to collaborate and
really work together and so these are recommendations. Some of them are opposed last year, some of them are being proposed this year. So it's definitely there's room for collaboration and our different staff and departments are open to working together and finding those solutions to these recommendations. Uh, student delegate I know that they're going to be excuse soon. I just want to give them a chance to be able to share any comments or questions. Thank you so much. I want to extend the sense of go to that we have been giving to dialog. This information was very insightful and definitely dug up some questions. I especially want to put some spotlight on emma for taking part in such a powerful cohort as a high school senior myself this college application process has been difficult for me and I could only imagine the challenges that come with the language barrier and the lack of resources when it comes to the translation services. But on the note of the language barrier I was wondering what resources will be catered
towards multilingual learners notably with the college and career collaboration set and will there be resources catered towards multilingual learners or simply more staff to cater to multilingual learners who plan on going to college? I think definitely we're gearing toward more of like examples such as the literacy fair is being translated in high schools such as more informative like community events such as fafsa services offered in different languages more because that's a huge part is figuring how to fill out fafsa and there's I'm sure everyone knows how difficult that is and also making sure that different programs such as like different career technical career technical educational courses specifically those courses are more widely accessible to multilingual learners. Those demographics are often underrepresented and so coupled with that that would support
students in applying for college making sure that they have the tools necessary to be able to apply and more on the part of the community events like workshops on like starting uc applications creating your csu accounts the basics being offered in different language supports that would be very helpful. Yeah. And a follow up question will this be offered at multiple schools one school or will it be like a community event? And so this is a good example of collaboration across departments and really looking at what is currently existed with the different services that and programs we're offering from ccr and also continuing this discussion with ccr team and they are agreed to come to a like meeting to talk about how we could improve those programs to be more accessible and also they added that that there will into here
and create programs that are tailored to multilingual learners so perhaps maybe in the next 4 or 5 months that we could come up with updates that might be an update that we can provide as well. got it. Thank you so much. Um, so let's go to commissioner weissman where the commissioner ray and actually before you say thank you to the student delegates for your time tonight, appreciate you for being here and we'll see you next board meeting. thank you. it's always hard to follow the questions of the student delegates. You all are really incredible. And on that note, thank you, emma. It's really we've had a lot of student voice tonight and actually I'm quite enjoying the meeting just because of how thoughtful and productive the conversations are and it's really refreshing. So thank you for being here. On that note, I just it's really thank you to all of you
all in the idea that that do you like now has this the student leadership cohort is fantastic and I would love to sort of see you learn more about how it is working, how it's going because I could see this being a real model for other other spaces, other places where there are adults and that's I'm not going to put in quotes we are adults in the room but also working alongside of the student scholars and so i look forward to hearing back about about how this model is working and relating to to the model. One of the things that I'm seeing about this particular report is that it's hitting different in a really good way and I hope it is because of the increased collaboration and and what I'm what what really resonates is just how thoughtful the recommendations are and not that they're the same recommendations again and again and again which I know is so frustrating it's frustrating for zero. I can't imagine how frustrating it is for you all the ones presenting them again and again.
So to have some responses which is this is feasible we're going to work on it is great and I totally echo and get excited about the idea of having a set report back where we can get updates from staff and to the extent again that this is a model that's really working I would love to see how we can make sure that this is applied in our other community based settings as well. And then one of the just sort of like something I've been thinking about commissioner alexander mentioned that our multi-language learners are a majority of the district and and I don't think anybody up here would view that from a deficit mindset but I know that sometimes is viewed as sort of this term this deficit mindset there's that there's something that that is a problem which in fact I think it's the opposite like the brilliance and the intellectual power permanence that it's progress that is required to be able to engage and learn in multiple languages at a at a one time.
I mean we should all be so lucky to have that skill. So I wonder if also some of this can be re shifting how we're thinking about multilingual learners in a way that's actually just beyond excellent and again we should all have access to these programs. So thank you. Can I say something to that comment for those who think as a deficit mindset I actually invite them to join our dialog and have a conversation as adults and as adults and let's remove ourselves from the space and really center our students are there experience for those who are listening in or are in the audience? I truly invite you to have a conversation because this is how we can move that work forward and that backwards. thank you all so much for your time and your work doing this as someone who taught esl
primarily to adults for many years, this this type of work is near and dear to my heart and I want to make sure that we're doing whatever will help our students succeed. I very much understand the importance and the desire for, you know, the kids to become fluent and proficient in english as well as spanish. Frankly, the more languages anyone knows the better off they're going to be. I have a few questions and my questions to the extent you can answer them, some of them will probably end up being more staff related questions but I would love to hear what your thoughts are on them if you you know if you have comments or suggestions to share. So broadly speaking I, I know we're talking about this model for bi literacy and immersion programs. From your perspective is there a difference between those two between bi literacy and immersion programs?
I can share my experience. Um, my daughter is in seventh grade and she went to the spanish immersion cohort and she is reading at fourth grade level in english. So that's a clear example of you know it's a great program for those who want to learn spanish but those we want our students to also learn english, right? And so my daughter was reclassified because she has an iep but if it wasn't for that iep she would be an english learner long term english learner in the seventh grade. And so that bi literacy program is 5050. So there are learning english and spanish simultaneously at the same time, right? There's no more than another and for the spanish immersion is a 9010 8020 so students will learn 1,020% english 80% spanish and so and they're not being tested from kindergarten all the way to second grade in english they're being tested in spanish and then when they're
and we're trying to achieve a third grade reading level but we don't test them in kindergarten first or second. So I'm just like how is that benefiting our students? So those are the differences I've seen my own kids upbringing and going I grew up and I graduated from hillcrest elementary school which was a 5050 program yet I was I came to the us when I was six years old so it was harder for me to at least for me it was hard. I didn't even know I was an english learner until I graduated from high school. Well actually until five years ago that I learned about reclassification process. Does anyone else want to comment? I have some other questions too but other folks have perspectives. I'd love to hear them. I think we need to think of like the english learners we have english learners in both of the programs right in the
immersion or in the literacy. So like the the recommendation of the 5050 is looking to help those english learners that they are both on on each of the different kind of programs as I mentioned, we start in kindergarten. We don't pass until third grade that we have the goal. Uh the the kids are not getting the students are not getting tested all the way until second grade. By that time when we see the gaps it's sometimes so late that you know, like now you need to learn second grade on your on second grade on spanish and then you start learning phonics. Uh, there's no compliment there versus if we start at the beginning then for example I brian on kindergarten they start with like uh phonetic so like spanish phonics and then they start thinking about they start also doing the classes on english phonics that are complementing to the phonetic. So if you're learning a sound in spanish and in english just
similar you can learn both and then they progress together. So part of the 5050 is to help on on this area. Okay. Thank you. Do you know how many how many primarily spanish speaking students there are versus how many come from in english language background or another language? So in those programs I think we can definitely come back but the different allocations and how students are enrolled and so we can learn from our enrollment center on the specific numbers and those in those programs. Okay. Thanks. I think I have one more we'll see one more here. Um, do you have a sense of I guess how many do you have a sense of how many families I understand the recommendation is to move to 5050 and that you understand that that would improve or the hope is that that that would improve
outcomes for spanish speaking students. Do you have a is there a population of of spanish speaking family like I guess how much of a chance did you get to survey and find out in terms of do most spanish speaking families want to move to a 5050 model? Are there any who actually prefer that an immersion model and for families who do not come from spanish speaking backgrounds, do we know what their preferences are to to pick right now? Okay. Since I work with the parents so the majority of parents um they have a concern for especially when they have a conference with the teachers and they see the data the the students necessarily in english they have a they want to have more english instruction but are also they afraid to lose the spanish so that they really support this this recommendation and they went to see the the the new model because this is one thing that they've been asking for many, many years.
So I can say that a lot of latino families asking for this for the for the 5045 and also we have heard from different e lacs and also the our cbo partners that serve our latin x community. They are very much in support of this shift of 5050 model as well. And in the plans are in the works to really inform e lacks about the 5050 model and they're informing families about what this change means and why this change is happening is is our elex and also one of the things that our families are mentioned here at de la case for many years our elac families have been asking advocating for such a shift to really serve our english learners in those programs that that makes I personally it makes a lot of sense to me from what I've heard from spanish speaking families and also from
groups such as some of the outside you know outside groups as well who work with the district in various ways. Um what I was also just wondering too is since there is a population of folks who come from english language backgrounds or other things and if there is a different need or interest for those populations is there a way I mean this is something that would be more related to staff I assume but a way to um a way to essentially address the needs and the interests of the groups of the different groups so that we can make sure that families who want the 5050 spanish english by literacy model can have that and if there are families who want that as I understand there also are some families who really want an immersion program we can also do that. So I don't know to what extent that's feasible but that's something that I was wondering about. Thank you.
I really appreciate your work on this. The shift to 5050 will continue to provide immersion and bi literacy programs and the 1090 ,80, 20 or 5050. These are really well researched models and they are all work. However, research is inconclusive of which is better. However what the lack is looking at is the student outcomes that we're seeing from uh the english learners in our programs and so if we do implement this shift with the fidelity to 5050 and provide the quality instructions and materials in 5050 we'll be able to achieve and see those better results for our spanish speaking students. Vice PRESIDENT Julie, thank you so much for your report and recommendations. I really think that it's a model for all advisory committees and you know if if we got a report like this at every meeting I think that we
would be well on our way to achieving our student goals. As commissioner gupta said, you know, it's appropriately focused on the goals and guardrails staff have obviously been involved and found many of these if not all of them feasible and I know that there's implementing action under way after piloting for the 5050 model and I know that there are some school communities or some subsets of school communities that are now learning about changes that are going to happen in 2025 and we've heard from them that they wish there had been more I think broad community engagement in advance. But I do just want to highlight for everyone that this is a recommendation from d lack that comes from deep and longstanding community engagement and so we really appreciate you sticking with many of these recommendations after making them many years in a row to the benefit of all of
our students. And I would just love to also flag that as we make this change the 5050 model it's a really great example of a way that we can seek to improve our student outcomes and meet our student outcome goals within our means and in fact sometimes using even fewer resources just by trying new strategies that redeploy resources in a way that's responsive to community needs but also that we need to continue to monitor whether these strategies work because as you say, you know, there's academic literature that says that all models or that each of these models can be success ful but we have seen in our district that the model that we have has not been successful equally for all groups and has not succeeded in reaching our english language proficiency goals for our latino english
learners and so I think it's really important that we continue to monitor this whether if it doesn't become an interim goal that we continue to monitor through perhaps staff working with du lac to make sure that we are getting the student outcome goals that we are seeking here and that if this doesn't work that we continue to try new strategies because we can't leave our english language units behind. So I really, really appreciate your work on this and I also would love to continue to get updates on changes to peer review which I know are also on last year's de lac report and and continue to be an issue and are really an issue around things that we know about community engagement chronic absenteeism, other indicators that you know family engagement is really important to making sure that students are getting the education that they deserve. So that is a really crucial missing piece I think.
And so being able to track these things I think is really, really important. So I really appreciate that and I would love to you know, to hear from de la what you think appropriate monitoring would look like and what you think you know, what progress you hope to see in in making these changes so that we can be aware of that and make sure that that happens. Any other comments from the board? Oh yeah. We're sorry. I just want to add um in regards to pair of you I mean it's helpful and useful for those who are tech savvy um and we are d like I always put myself in the shoes of my mother and those that came before me that don't have access to language technology and all those other things, right um and so another thing that we mentioned in our recommendation for parent view is the same way the parent
would communicate to our families when their students are absent you need to communicate how they're doing in the classroom. We can't always think of this negative mindset of like you're missing you're not doing your assignment. you're not not not not how about you're doing great? How about your assessment? It was amazing. You went from point one to point two like those type of communication will also support the community feeling part of right and not always being diminished and punished for not having access for housing that impacts access to a student being in the seat and learning and having access to food also impacts the student not being on their seat and learning. So all of the things that we talk about it's super important that we really, really focus and the student experience and parent use communication really needs to do better and ways or any other communicate and not just parent you. We need to inform the greatness of our students not the deficit . Any final thoughts before
commissioner fisher and commissioner alexander in the more oh chair of the was I there were years when the phone would ring and I would see that particular school phone number come up and my reaction was oh no, what now as opposed to. I can't wait to share. I feel that viscerally. So thank you for sharing that. I know we'll talk more about our community engagement strategies later but using this as a bright spot, I do also want to highlight that for many years you know we have two advisory committees that we hear from right now the delek and the fed cag and that's because we are mandated to hear from them by law. We used to hear from a pac foster youth advisory to you know, migrant ed we used to hear from so many of our other advisory committees. We used to have a joint advisory committee report around the lpac el cap not opec . All of that has gone away and we have a stack a couple inches thick of public comments that we didn't get through tonight. So I'm glad that this is an avenue for families to be able
to share their feedback and looking forward to discussing more. My question I'm glad that we're discussing the the the 5050 model and do you lax e lax are mandated at schools with a certain percentage 18% of students who are I'm not sure what the 21 or more 2021 students or more thank you. We have a lot of schools that don't have language immersion programs or by literacy programs and don't have that that number of of english of multilingual learners at those schools yet students who don't come to us proficient in english are being taught in classrooms where that level of support is not what are we doing for those students and frankly meeting our obligations to give them equal language access. So that's I think a question that we're not discussing here but wondering what the overarching strategy is there. Excuse me. Yeah. I wanted to add just on the issue of the 5050 model, several of my colleagues have
mentioned that we did receive complaints from families that were english speaking families that have been really happy with the 8020 model which is which makes sense, right? I mean it's understandable and I think you know, there's the question of engagement which I think is a valid one and I think there's a larger question of what is our strategy around bilingualism frankly across the district because when we you know, gosh, now ten years ago when we did vision 2025, one of the big parts of that document that was the vision for the school district was every kid's going to be able to graduate bilingual. Right? So I think it's nora it's natural that english speaking parents would say if I send my kids as of usd they can expect to to come out and be bilingual, right? And and so I, I do think that we as a district for a long time have have sort of not then followed through on these commitments.
And so I think parents then naturally are kind of like well what's going on and so I guess just sort of again it would be helpful moving forward if we could be clear about what is our capacity around bilingualism, what can we offer to parents? They don't have the privilege of being bilingual. Right? Because it is you know, if it's done well it is such a valuable asset as my colleague commissioner wiseman word said and we are going to prioritize the students that are most marginalized and that's why, you know, we're making this move and I think supporting this move. But I think both of those things can be true, right? And I think as a district we have an obligation to do those things and so it would just would be great if we could at least be transparent with folks. I do think frankly one thing I would say to those families is I think a 5050 model you're going to your kids going to going to still learn spanish really well and be you know and it's going to make sure that the other kids in the school are being well-served and that that's what our real community
is about is that we actually care about all of those kids together. So to me the 5050 model makes a ton of sense. But but I also just think for us as a district being clear about, you know, what is our strategy around bilingualism in general would be would be also helpful. thank you so much. I hope what you hear is that is a board that is committed to our multilingual learners and we thank you so much for your work. Jansson on staff thank you for your testimony, testimony, testimony, testimony. Yeah and chairperson as I know we have seen each other in many spaces. Thank you for your persistence and your continued leadership and many thanks to all of you for being here today. thank you. moving on to item g action items, I just want to share a process and the next several items that we have um I'll be
introducing item g one presented and voted on alone and then I'll present g item g two and three together and then we will vote on them separately I will present item g four alone and we will vote on that alone and then I will present item g five and six together and then we will vote on them separately and then we'll end with item eight our evaluation metrics. So um bringing two to front here item g one uh 253-211 asp one. San francisco unified school district audit report for the year ended and JUNE 30th 2024. I have a motion a second please. So moved seconded and I'll introduce or I'll pass to the superintendent to introduce this item. Thank you PRESIDENT Kim I would like to introduce kristi white who will provide a detailed overview of the district's
financial performance and compliance for the fiscal year. So this is our annual audit report for the year ending JUNE 30th, 2024. It serves as a critical tool for ensuring transparency and accountability in the district's financial operations and will help inform decision making and future planning for the school district. You all have been provided with a hard copy of the report. So with that I'm going to hand it over to MS.. white. thank you, DR. Su and it's nice to meet you in person here tonight. and fellow commissioners PRESIDENT Kim, it's really a pleasure. This is our second year being your external auditors and we have before you the results of the audit from the JUNE 30th 2024 fiscal year. So we're going to looking back here and I'm just going to touch upon the highlights this audits very comprehensive as
you're probably well aware it covers not only the financial statements of the district but also so many compliance areas from federal funding and state funding. And in all of that I have to share with you our opinions on all that. And I'm going to start basically on page one which is your audit opinion on the financial statements and right in the second paragraph it says in our opinion the financial statements are fairly presented at all material respects. So that's the best opinion that you can receive. We did have some fairly minor adjustments to the books that you reviewed and approved but overall there are materially correct eight and we do have some recommendations of course and I'll get to that in a bit. The financial statements themselves start on page 12 or excuse me 11 and I'm not going to go through them but this is
the only document where you'll see the net position of the school district on a full accrual basis of accounting. So you operate on a fund accounting with the general fund and the building fund and you know child nutrition and all of that separately all the funds are consolidated in this presentation including your capital asset. So all the investments in your buildings as well as long term liabilities and the major long term liabilities include your bonds and then also pension liabilities other post-employment benefits leases and so forth. So the net position is positive at 600 and 57 million but the unrestricted is negative and largely due to some of the long term liabilities. And so really to kind of assess the kind of financial condition of the district which I think is your next presentation I won't get into that.
You really look at the individual funds, particularly the operating fund which is the general fund. page 13 has the general fund and building fund as of JUNE 30th one point in time 2024 total fund balance is 465 million. Half of that was restricted by outside sources so the other half way has been set aside committed in various ways and then there's a requirement to have kind of a reserve for economic uncertainties. The footnotes to the financial statements go into more detail about all of the accounts and I'm not going to go into them unless you have a question on it. I do want to skip over to page 76 and this is the schedule of financial trends and it shows that general fund revenues expenses changes in the fund balance and your reserves over the past three years and then for the budget year that you're
in right now so you can see that the net change was positive but more modest than it had been in the previous years and you're just below the minimum recommended requirement for your available reserves that 1.83% and the minimum required is 2%. Okay. There was a little positive uptick in your ada which is good and then turning over to the other financial reports on page 84 this is of course the governmental entity so are required to report on your internal controls over financial reporting and in doing that we do have a couple of significant deficiencies which we report on under the findings and recommendations. However, we did not have any material areas of noncompliance so that's good federal programs on page 86 in our opinion the district complied in all material respects with the compliance requirements of the
federal program so this is good. Last year you and the year prior to that in particular you had problems of federal compliance and so that has been corrected. So that's good. um page 89 and the following two pages this is all of the state requirements that we have to audit everything from attendance accounting and um, you know independent study on to the duplicated pupil count the l cap and so forth. So a lot of testing goes on in these areas. We did have a couple of findings that came out of this and I'll go over those in just a minute. so page 93 is a summary of your audit results. So the financial statement audit the federal audit and the state awards. So in all cases you have an unmodified opinion but you did have some findings and recommendations since to report except for federal awards which
actually had a clean audit which is great. um I'm not going to go into great detail here but I'll just kind of go through the we still had some issues with the year in closing there were some inaccuracies in the payroll and even in the air accruals and so I know the district has been working on transitioning to a new erp system and hopefully will address some of these issues that we had with the accruals. Um on page 95 there was a um some exceptions and the payroll controls um and we describe them there in all cases the district has provided a corrective action plan to each of these findings. We're still recommending that you have an internal audit function and I believe there is a hiring plan. Hopefully that position will be in place and filled here in the coming months.
Uh on page 97 there was an incident of a fraudulent transaction related to payroll deposits and the district has kind of plugged that hole and done an investigation over that. But we do report that being in the audit we had some findings related to not depositing cash receipts maybe in a timely fashion. And so we recommend better controls in that area. and then on page 100 and 101 and two we had an audit exception related to the use of prop 28 art and music funding. Um where you get a significant amount of funding but there was a small um area where you basically didn't use the funds to supplement but rather supplanted and so that's reported there as about $92,000. Um immunizations there were several students that didn't have their proper immunization and the problem with that is that if they don't then they
are prohibited from actually even attending and collecting ada and so there is a question cost there of $428,000 and so that's the current year findings. We also include in here the prior findings and kind of the status and a few of them have kind of rolled over from the prior year but others have been addressed and maybe a couple of new ones have been added. But overall I do want to say that I feel just in the couple of years we've been with the district that there is progress being made in terms of improvements and financial reporting and the compliance areas that we test. I know there's been a lot of turnover and the fiscal department on management levels but there are the staff people that you have I want to thank them because they really have stepped up and made it possible to get this audit done and so I
appreciate their help and with that, if you have any questions for me, please let me know. Um, I'll open up to the board for any comment or questions. Um, commissioner um, ray. Hi. I just I have a question about this finding on immunizations and again, I don't know to what extent you can explain this versus whether it goes to the staff but can you just can you basically explain why or do we have a finding on immunizations and what do we need to do to remedy that to remedy that? Does this mean we have a significant number of students who are being immunized even though it's required by state law and what what does that portend for us? Thank you. Right now no, it is one of the stay compliance requirements that we have to test and so there's an audit guide and that's one of the areas and it's a condition of attendance that students have various um vaccinations depending on their grade level and what is due in
order to attend or be enrolled and attend school. So yes, we did have some exceptions and I believe this was a continuing finding. Um now how many there are district wide we don't know because we do a sample I believe in this report the district has provided a correction and action plan and how they're going to make sure that all the sites are following up with all the parents as dental to make sure that they get their vaccinations when they enroll. Um, commissioner ray, I just wanted to say thank you first of all thank you MS. White and and I also do want to acknowledge our amazing staff who worked with MS.. White on on this report emory gordon and emily love smith in terms of this particular finding, we are planning on making some changes to how we monitor and oversee immunizations as it comes in during enrollment time and so you will see in a future date
well, that is the plan to for us to correct it. This particular finding is to ensure that when when families are enrolling we we make sure that they review appropriate documentation and and make sure that we follow up with families to do we have a plan to identify the students who have not been immunized who are currently enrolled. Melanie can you help us? I can say a little bit I know some of what is happening. The student and family sort of sorry. Thank you for the question. Good evening, commissioners. Um so the student and family services division is going to be partnering with the enrollment center on immunizations. So essentially if a student enrolls in our district and
their immunizations are not up to date whatever the childhood immunizations are for the particular grade, that student is to be excluded from school. So they should not be attending school. So we have to be tighter probably more on the exclusion side and connecting families to services while the immunizations are in process and then probably starting the review earlier as families apply. So our our applications you can start applying for our district in OCTOBER. Applications are due jan at the end of JANUARY so we have to do a better job of looking at all the students and checking their immunization records and working with those families up until the first day of school because it's mostly your incoming students that you're talking about because childhood immunizations are generally in take kindergarten and then 66 the tdap is the sixth and seventh grade. So there are certain areas and then the department of public health statewide and also in
connection the department of public health in san francisco actually does an audit in the fall of immunization rates for school. So we are reporting um on a pretty regular basis but there is some better partnership between the student family services division and enrollment center that's probably needed to make this a little bit tighter. Thank you. If there are questions more about any details regarding the items that are in the audit report, I would encourage commissioners to send an email to DR. Sue to to kind of get any of those responses. Are there any other questions related to the approval of the audit report itself? Commissioner fisher um I will I first of all thank you. Um, I mean you inherited quite the mess when you came in to begin our audit process and I know that just even getting some basic information was not easy, so I just want to thank
you and really commend the staff that was with you, you know, internally to help. Um, it's it's been yeoman's work as I heard someone say the other day so thank you all I'm so excited to see the progress. Um, I think my real concerns are with the repeat findings um ,and so I don't know to your if you have any additional comments you'd like to make particularly about our repeat findings, are we on track with the with our plans remediation plans or is there anything else that you would recommend while you're here in front of us? Anything you'd like us to highlight to maybe move a little bit more or are we where we should be as far as improvement? um sure. Well I mean I have seen positive progress. I think when we took this on there was probably twice as many findings and so you're whittling down I think the improvements that you're making in your payroll and your
financial system is going to probably solve several of these particularly the ones around payroll payroll accruals, things like that. But you know, the district also made some great progress for example in capturing all the leases the district has and the subscription based I.T services um so that you can better track this activity and it's debt that goes on the books also in the area of capital assets and tracking the work in progress separate from work being completed. So we there's a lot of I would say forward progress you know on an audit particularly of a district this size you know there's always the potential always the risk that you're going to have missteps in various areas and new things could come up and we'll be
reporting on them. But I would say overall, um I think stability in the management and the finance side and thank you for my for stepping up and I'm really seeing the thought at shepherding it through to the end is going to help the district in the coming years so thank you for that feedback. Okay. Any other questions regarding the approval of the audit report? I thank you very much MS.. White for being here today and thank you MS. Last smith for your work on this um with that I will call for roll call votes. thank you. Commissioner alexander yes, MR. Fisher yes. MR. Gupta. Yes. MR. Huling vice PRESIDENT. Yes. mr. Ray. Yes. MR. Wiseman ward yes. PRESIDENT Kim yes. Seven days. Um, thank you so much. thank you. Thank you. I will be presenting items due
to enjoy three together um, and then we'll turn it to the superintendent so item 2253-11 speak to fiscal year 20 2425 second interim report negative fiscal certification for the city of school unified school district and positive certification for the county office of education and item three which is 253-113 fiscal stabilization plan update can I get a motion and a second to introduce these two items please? So my second I will call on the superintendent to introduce this item. thank you PRESIDENT Kim we are very happy to present to you a status update on where we are in terms of our budget. As a reminder, the second interim is once again just an update on how we are progressing through the budget that this board approved back in JUNE.
Yes, back in JUNE and I and and then the second part is the fiscal stabilization plan that will be connected to this to this second interim report which shares the plan for us to make the reductions necessary to continue on the path to having a solvent district. I just want to reiterate how grateful I am to MS.. Lamar smith and MISS Gordon for stepping up at this really difficult time and just being able to literally not MISS A beat and get us to this point where we are we are feeling both confident that we are on track. Of course. And in terms of in terms of in terms of our budget but then also making a lot of good progress in terms of fully understanding what the budget has as well as trying to get to a place where we will be able
to in hopefully the third interim share with you not a negative certification recommendation and hopefully a at least a minimum of qualified. So with that I'm just going to hand it over to mellie and to emory to take us through the presentation. thank you DR. Soon. Good evening commissioners. Thank you for the opportunity to present andrea and I would definitely really want to call out and thank both the staff in the accounting office and the budget office who have just done amazing work to get us to this place. They we definitely could not have done it without them as well. All right. So I am joined with ann-marie and she's the interim financial services officer and she's going to co-present with me going to go to the first slide please. So what we're presenting today is the second of three interim reports that will be presented to the board this fiscal year and as DR. Sue said, these interim reports provide us a
snapshot of the state of the district's budget by identifying changes to revenues ,expenditures and our fund balance. They also provide the multi-year projection which is what we call an m y p sometimes for short for the following two fiscal years. And these maps are really based on our most current financial data and that's what informs the certification that the district reports to the california department of education also known as the cda and the certification is really the district's or also we're a county so the counties analysis of our ability to meet our financial obligations. So based on the data we get we think we come up with our analysis. There are three certifications that can be selected a positive certification is we feel we will be able to meet our financial obligations a qualified certifications that we feel we MAY or MAY not be able to meet our obligations and a negative certification as we feel we will not be able to meet our financial obligations.
We work closely with our cdc advisors in selecting the certification as appropriate so we are bringing before you a negative certification today before we go into the numbers details we want to just to take a moment or maybe five minutes to give a little background of the funding like how where are the resources for our budget? What are the reason fiscal challenges that have brought us here today? what are the steps the board has taken towards fiscal stabilization? And then and maria will present the second interim and multiyear projections. next please. So I wanted to start with explaining where the district's money is coming from. The district's budget is made up of federal state and local moneys. The federal moneys make up 5% of our budget. The local moneys make up 25% of our budget and the state monies make up the majority of our budget at 70%. And next slide. Thank you. The state provides funding to school districts based on what is called the local control funding formula or lcf for short and this was established
around 20 1314 where the categorical I mean it was really a fundamental shift in the way that budgeting was done to put more control at the local level and it provided school districts with base funding as well as additional funds based on the numbers of low income students, english learners and foster youth that the district served. And the state is the one that defines what these focus groups are. However, as a district we are committed and have our expanded our focus to include african-american students native hawaiian pacific islander students and students with individualized education plans or ieps. Next slide please. thanks. So now this lcf funding formula is broken up to three categories or grants. The base grant makes up 88% of our lcf funds and this is meant to fund what we call the basic priorities of the district our school staff, our central support, our operations. 10% of the lcf funds come from
the supplemental grants which are the additional dollars that must be focused on providing services for those state defined focal groups. And then the concentration grant makes up 2% of our lcf funds and it's meant to provide more funding to schools and programs that serve a concentration of those state defined focal groups. Now because the lcf funds come from the state, our projections are based on budget information we received from the governor. So we have to monitor the governor's budget proposals carefully to inform our revenue projections for the upcoming school year. And the governor's initial proposals show that there is nearly $119 billion in prop 98 funding for california schools and 2526. Now every year the governor releases a MAY revise which will indicate if those initial revenue projections have gone up which is good news for us or down which is not the news we want to hear. But in the event that the
governor's revenue projections go down we will have to probably make more cuts for next year. And if it goes up that's good news for our fund balance but we MAY still be need to continue to make the cuts in our stabilization plan. The next slide please. We're also really fortunate as a district to benefit from additional sources of funds. Some of these funds have been made possible by the generosity of the san francisco voters and they help to provide additional services to our students and families. We have the public in richmond education fund also called pif for short and it brings in about $90 million a year $45 million of those funds go to sports which includes P.E. And athletics, libraries, arts and music and the other 45 million can be used to support other services to students. We have two separate parcel taxes that support our educator salaries to help support our goal of qualify a qualified teacher in every classroom. We also have the student success fund which is
relatively new. The voters passing it in 2023. I want to say and that brings us close to $15 million a year in grants that go directly to school sites. And then unlike most districts, the san francisco unified school district also owns buildings that we lease to generate revenue and we generate revenue facilities use permits and that together generates about 10 to $12 million per year. So next slide please. With all of these revenue sources, unfortunately we still find ourselves in a place where we need to make cuts and I think it's people are asking and I think it's a good question to ask is how did we get here? And so some of the story is that in 2018 the voters approved proposition g which was a parcel tax for educator salaries and the monies were impounded due to a lawsuit. But the district was committed to raising educator salaries because that is important for creating the quality education we believe in.
And we began to use our rainy day reserves and other reserves to pay for those salary increases. So that was in 2018. And so in 2021 the state department of education assigned two fiscal experts to assist the district in achieving balanced operations and restoring our reserves. And at the same time the district did prevail in the prop g lawsuit and the funds were released and as a result we were able to restore a rainy day reserve and we did create a one time fiscal stabilization reserve in JUNE 2023 as the one time covid moneys were coming to an end. We had to develop another strategic plan to spend down those one time restricted reserves and to balance our budget. And in DECEMBER of that same year we identified more than $180 million in reductions 135 of which were going to be ongoing to offset the most recent salary increases as investing in our educators continues to be an essential investment to having a qualified teacher in every classroom.
And then in MAY 2020 for just not quite a year ago the cdc changed the certification to the district second interim. So we had qualified we had named ourselves as qualified and it was changed by cdc to negative. They changed the status of the fiscal experts to fiscal advisors and they required that the district develop a much more detailed stabilization plan than we had done previously which the board approved last JUNE 2024. And that plan required the 130 million cuts that we have been talking about recently for 2526 and further cuts in 2627. so I'm then we turn over to anri. I wanted to talk a little bit about the board's role and what the board has done to support the district's goal to to get into this budget stabilization and fiscal control from last JUNE to today. The board really has taken steps towards implementing the fiscal stabilization plan to achieve that goal in JUNE of last year, as I mentioned, the
plan was approved. And then in DECEMBER of the same year which would be 2024, the board approved the updated plan and also approved the offer offer of the supplemental early retirement program or the cerb that there's going to be a presentation later today in this meeting about it. We won't you won't see the financial financial benefits of the serp in the second interim that will be in the third interim in MAY because that the the analysis was happening at the same time we were planning we were looking at the second interim so it couldn't be incorporated. But you will hear more about it later this evening. In FEBRUARY the board took the difficult actions of approving the release or reassignment of certificated administrators and approving provisional layoff notices for certificated and classified personnel. We know how hard this decision was made. We know the impacts it will have. So we continue to work hard to minimize those impacts as much as possible.
Today the action before you is to approve the second interim report with a negative certificate. And then in APRIL the board will need to approve final notices prior to the MAY 15th deadline. And again we know how difficult these decisions are with lasting impacts and we will continue to work hard to minimize those impacts. And then in MAY and maria and I will be back to share the third interim. The typo says first I apologize for that but it's the third interim and we'll have another better view of where we are in that moment getting ready for the JUNE adopted budget which would include the 113 reductions in the stabilization plan. So I'll turn it over to emery to take it away. great. Thanks, mel and good evening everybody. I'm anne marie gordon and I'm going to take a little bit of time to go over the details of the second interim report.
I will do my best to be concise but there are a few things that I want to highlight and make sure that we talk through before moving into discussion. So I think one I think with all of the context and detail about the budget that mel just shared all of the nuance of those funding sources, right? All of that is incorporated into second interim. So I think that you know, holding that in if there are questions about particular resources or things like that we can we can discuss after after the presentation. So what I will be going through is the overview of the interim report really focusing in on highlights about the current year budget and then the multiyear projections for both the county and the district. There's we have some additional detail as melanie said about the fiscal stabilization plan and then a bit about next steps
and what this looks like through the rest of the school year. So this is a reminder of interim reports that that right second interim is the second oh it is of three interim reports this year typically to interim financial reports are standard but because we don't have a positive certification on our district budget that triggers a third interim report later in the spring and this just provides a little bit more information about the certificate actions. So it's a helpful reference for what we'll discuss in looking at our multi year projections and our certificate wins for the county and the district. Next slide. Thank you. So at first interim the first interim financing sorry, the first interim financial report came to the board in DECEMBER and at that time the county came forward with a positive
certification and the district came forward with the negative certification. Those are the same certifications that you'll see on the second interim financial reports this evening and at that second at that first interim meeting the board did recommit to the fiscal stabilization plan. It was the same plan that the board saw in JUNE. And so what you will see this evening is that there have been some modifications and updates although it's still a work in progress. It is a reflection of where decisions stand and it represents some of the progress we've made on moving towards making those reductions as part of budget development. All right. So we are going to start with the county as a single district county. We are required to submit all of our required financial reports twice we submit the county's budget, the county's interim reports, the district's budget and interim report. so both agencies fall under our
purview and the recommended certification for the county is positive. We are in good financial standing and so we'll see on the next couple of slides some of the basic information about the status of the county budget and our projections for the next couple of years. I want to begin just by acknowledging that many of the next slides are going to include tables. It is essential in mapping out really the content of the interim report. It is a financial report but all of the tables are structured the same way so that even though it's a lot of information, a lot of different snapshots of different aspects of our budget as you look through them, it's hopefully a little bit easier to understand because the format of the information is consistent. So just want to say that up front because I know that it is a lot of information for these reports as you look through this is the county's
unrestricted general funds comparing the first interim budget to the second interim budget and what you can see as you compare these two columns is that there have been only very minor changes to the county budget. The county is a much smaller budget in comparison to the districts and the services and plans have been very consistent and so there aren't very many changes and what that actually has in the way that our county budget is set up is that we have a small surplus right? We have budgeted a little bit less than what our revenue is planned to be this year as well as a I would say a healthy fund balance that we project at the end of the year for our county multiyear projections we project to remain balanced through the second interim period which is this year and the next two years as projected here.
One note when you're looking at these tables for the multi-year projections is that just a reminder that wrote for the ending fund balance in 2425 will carry forward to become the beginning fund balance wrote a in the next year so I think just as we look at especially as we get into the district it's helpful to to see that that ending fund balance rolls forward and becomes the beginning the fund balance of the next fiscal year for the county. We expect right now a small amount of growth in our revenue and what we have reflected here is a slight increase in our anticipated budget over the next couple of years. This is for two reasons one we continue to talk about how best to really distinguish some of our functions that are specific to the district and some that are specific to the county and so there will be some cases where some sort of eligible
fitting expenses we will likely shift from the district into the county to reflect the work that we do as a county office and with the with the fund balance that we have for the county within reason we want to also sort of take advantage of the opportunity to tap into a portion of that funding. We want to make sure that we are not risking the standing of the county office budget but right here you can see just with us it's budgeting slightly over what our revenue looks like, right? We're not really putting anything at risk and it's allowing us to really take advantage of what our county budget has to offer. All right. so we will move on to the districts where we do have this negative certification which
means that we are certifying that at this point in time we cannot meet our financial obligations for this year and the next two years without taking action. Right. That is what that negative certification means. That said, the the first update to our district unrestricted general fund for second interim is actually positive. We have been able to make a slight reduction to our unrestricted general fund budget between first and second interim. You can see in the row c total expenditures a reduction of just over $10 million. This is based on moving select expenses on to eligible restricted funding to take advantage of restricted funding where we can and where we have accounted for some vacancies
that we expect will yield some savings throughout the year. So that is a good right. That is a good that is good news for this year. That said, we are still deficit spending at a high rate in this current year. Our anticipate weighted spending exceeds our anticipated revenue by about $97 million because of our budget stabilization reserve we are still projected to be balanced at the end of the year but that deficit spending is right where we really need to take action for long for long term financial stability so you can go back. Thank you. So here we have a snapshot of the restricted general fund and because on the previous slide we said part of that decrease was the result of moving expenditures on to restricted funding. What you see here is an
increase in the budget and an increase in deficit spending here in part because of those shifts and in part because we have loaded the budget to spend down carryover and one time funding based on available balances. So this is what we expected to see on the restricted side and really what what we see here on the unrestricted general fund side deficit spending can be right can really put put the districts for financial forecast at risk. That can be the case for restricted but right now we are looking at managing the planned spend down of available carryover and one time funding such as state block grants. So this is actually a trend that we want to see. We want to see spending down restricted funding because those balances as long as we're spending them on appropriate funding are available for us to use this.
So this slide is essentially this is our current negative certification in a nutshell this is our multi-year projections without reductions and this is how we are currently required to submit our second interim report to cde. We cannot actually document the reductions we're planning to make until we can prove that we have implemented them. And so this is what our multi-year projections look like at this point in time and what you can see is that over the course of this period our revenues do increase right? Our lcf lcf projections right we get some modest growth partially as a result of ada increasing right sort of natural state patterns as projected so far but our expenditures increase at a higher rate and so ultimately highlighted in yellow you see that our deficit spending increases year over year to the
point that we spend down our entire fund balance and actually would be at a point of essentially overdrawing by 20 2627 we are legally required to maintain about $30 million in our fund balance at all times. That's that small reserve for economic uncertainty and if you required other other components and so you can see that actually even in 20 2526 without reductions we're not able to meet that $30 million ending fund balance and that would also require us to use the entirety of their rainy day reserve so in response to that forecast which is very challenging, it's a very challenging outlook we developed the fiscal stabilization plan that was passed in JUNE, recommitted in
DECEMBER and as I said we have made updates to better reflect where we are in the planning stages now it is a work in progress but some of what the revisions include are increased cuts to central office staffing and services, a maintaining general education, transportation that was something that had been on the original stabilization plan as a consideration for a reduction rate that has been removed from from the list and an assurance of fully supported special education programs. Next slide please. so it's a little bit blurry on the screen but it is in the slide deck and it also is available as an attachment on the fiscal stabilization plan board item. But we have a summary of the planned reductions reflected on this table. They're organized by the type
of expenditure and then you can see that there are columns for where those items are funded either on the unrestricted or the restricted side. We organize them in the same way that the plan from JUNE was organized to sort of articulate and map out how we've categorized some of these reductions. What we're looking at. And so I think again we can sort of talk more about the rationale and how these this is looking during the discussion if that's helpful. So this multi-year projection now is what we see once we have implemented the fiscal stabilization plan, the picture begins to look better although we aren't totally out of the woods. you can see in road d that our deficit spending is noticeably reduced though it is important to note that with
costs increasing over time there are some plans to utilize restricted funding for those cost increases next year but that over time some of those costs will have to be absorbed by the unrestricted general fund. So that's why you see that jump up in 20 2627 and though our budget is balanced with this forecast it does require our utilizing the majority of our rainy day reserve in order to remain balanced. If you look at that ending fund balance in the far right column we're basically at our minimum with just a little bit of extra to spare. and then just for kind of comprehensiveness of the information, I did want to provide a very brief snapshot of the year projections on the restricted side and essentially what you see here is that that planned deficit spending that we will continue to engage in while we have these block grants that are eligible to be used, what you see is that the
total expenditures while still at that deficit spending level do decrease each year because we plan to use our available use our available funding and then once that funding expires right we will eliminate the expenses. So you see the expenditures going down as the fund balance also is going down. All right. So that's the end of the tables and in terms of next steps, our certification on our interim reports will remain negative until we can demonstrate that we have made reductions that can be incorporated into the budget. So by third interim we will have more information about cuts that have been implemented and so we're hopeful that we'll be able to show a better picture then that said, it is essential that we continue to move forward with the fiscal stabilization plan in order to move to get out of a negative
certification as quickly as we can. And third interim typically we don't have a third interim and so the next opportunity for an update would be the recommended budget. But that is one advantage of doing a third interim is we get an earlier look at an update on how our spending is tracking as we get closer to the end of the school year which can set us up well for the recommended budget in JUNE. Thank you. Thank you very much so much staff for your hard work that goes into this. Before we go into a conversation we do need a vote to extend our meeting time and so if we can have a motion a second so moved. Second roll call vote please just thank you PRESIDENT Kim. MR. Alexander yes, MR. Fisher. Yes. MR. Gupta. Yes. Vice PRESIDENT Healey.
Yes. MR. Ray. Yes. MR. Rice ward yes. PRESIDENT Kim yes. I'll open it up for conversation. I will say it is getting late and so our ability to ask precise and focused questions will only help us all move our work forward as we have several items ahead of us in our action items. Do we have any questions for staff at this point? Oh my. Okay. I was really hoping that we would okay, commissioner gupta and then vice PRESIDENT Hearing so first of all, thank you for this report. I mean to see where it was before, see where it is now. I mean you can see the trajectory of this and I'm really looking forward to the third interim. So I congratulate you and really appreciate all the work
that you've done to get us to this point. My question is, you know, as we try to get towards a qualified certification or even a positive certification, I'm wondering about the timing because as I understand we can't get out of negative until we actually take the actions and please correct if anything i'm saying is is incorrect. We can't get out of negative certification until we take the actions we won't be able our actions won't necessarily take effect until after JUNE 30th. Is that correct? I guess and well, let me just ask my my question in its entirety. It seems like it has to be precisely timed in terms of the actions taking effect us then getting out of the or the negative certification and then also recognizing that we start a new fiscal year JULY 1st which would then mean that the three year would have to then include 2728. So I'm curious how do we
choreograph all of that? I'll start also clarifying question are our fiscal advisers on the call tonight? Do we know? I believe so. Okay, eliot and pam, are you on the zoom? Yes. Okay, great. I think just they MAY be able to validate or not are so I think that the the most optimistic path the most optimistic I guess view would be that that we could potentially move to qualified at third interim because at that time we will have completed budget development and so we would be able to validate that reductions have been made for 2526 because right now we're still in sort of right in the middle of it. We can't we can't validate that that has occurred. And so I think I think that's where and so then that would me
it does mean that for the budget we then bring in a new the 20 2728 year and so that but the budget actually doesn't have the positive qualified negative certification it's the the interim reports and so it would mean that we'd be looking we then have first interim would then be when we would kind of be looking to have that fully fleshed out plan to continue from there I guess. Okay. I think I can explain a little bit more and maria if you don't mind. sure. Can you hear me? Yeah, yeah. Yes. yes. Okay. I think what's key to this is if you look at slide number 21 your nyp with the reductions which in this case is your best case scenario and I do want to make a couple of comments too about how much progress you've
made in terms of getting to where you're at in order to even get to here. You've got to serve you removed a lot of vacant positions from your budget so they didn't carry over. Your staff hired temps wherever possible your cabinet has come together and done a very, very in-depth look at your budget. Remember the goal line here is a negative the positive for qualified it's not going bankrupt. That's your real going into the long term goal I, I think you can be very optimistic but I doubt that you're going to be out of negative at third interim and I'll tell you why if you look at this budget if you look at 2627 you have a $57 million deficit. So basically what you have to do next year is a fiscal
stabilization plan that will address 2627 and ultimately 2728. And it's unlikely that you can demonstrate that third interim that you're going to be able to do that. All that being said is you should still be there, be proud of staff and proud that you've gotten this far because I think had you not done all this you might be worse than negative right now. You have been living on your beginning balances as you can see because they've dropped from 229 to 1, 32 to 89 even in the 2627 year. But the budgets we have the budgets very fluid. You can see a pattern and that pattern is really important and what it really points to is a continuing effort and if you want to go back to w edwards deming this is a continuous improvement model and I think what's what's critical is that you continue to make the progress in the direction that
you're going so that you don't ever have that zero and the third year because right now I suspect if you just added on 2728 without plans for further reductions it would be a much worse picture. So where you've come is a long, long way from where you were at the slide above I won't go back to it but I, I think it's critical to keep in mind that that unlike the 2627 basically means that in 2526 you have a lot of work to do still obviously 57 million is a lot less than the over 100 million. You had to cut that so far so great progress a ways to go. I just have to commend staff the cabinet, the executive cabinet that have worked very, very hard on this. And I just have to say something about anne-marie
because I have seen her change her methods from have she kind of solely came up with your old school multiple some empty ss and weighted student formula to really working with numbers that are within how the state budgets money today. So great work and marie now who I think just took this maybe not even two months ago I think I told her the other day she's learning at lightning speed so kudos to staff kudos to H.R. That really did a good job of eliminating positions and working with us maintaining a hiring freeze and hiring temps doing the serve and moving forward so you're in much much better shape I think the long term goal is you got to get
that football all the way down the field. yeah and and I just want to a I appreciate your comments, eliot and I just want also maintain sensitivity when mean we're talking about people's jobs and livelihoods so you know congrats as I don't know if I'd use that word but full appreciation of of our staff thank you can I do on a second that we too are concerned about people's jobs and maintaining them and this is it took a while to get here it was decisions that got you to a point where you even had to consider layoffs this year and hopefully that will become less of an issue. MR. Deshon I have a clarifying question about what you just said and I'll use the analogy you used of getting the football across the the finish line.
The goal post feels like that goalpost keeps changing honestly and from my understanding we've been working towards the way to get to a positive certification was to show the the multiyear projections is not in it and now the goal is not bankruptcy like I'm I'm struggling to I'm struggling to reconcile that with what we've what we worked on in our fiscal health um and operational health committee last year and I'm just struggling to reconcile that that was new to me. I'm not sure I understand your concern commissioner. I think we've said all along that the certification in and of itself was not a goal. Fiscal solvency is the goal. The certification is a measurement toward the goal and I you know, I don't want to get into nuance because it's complicated. You mentioned your fiscal health committee. You have a fiscal health fiscal
health risk analysis that also is determined that you're negative in certification. Your positive certificate doesn't aren't solely based on your nyp they're based on a determination by cdc of whether you can meet your fiscal obligations and and being fiscally solvent. And I don't want to get into the the kind of esoteric part of the law the goalposts have not moved at all. The criteria are the same what's what's changed for the better is where you are in relation to the post. You know you kind of started when we first came on you were way back in the other side's in zone. I don't know if that answers your question commissioner a bit. Let me just leave it there. I just have a specific question about the presentation on slide 20. it my understanding is that
it shows that general education transportation has essentially been restored and will continue for next year and for the foreseeable years. So there's a zero savings because that's not being eliminated and my questions are how much does that line item represent and have we done an analysis and this MAY not be for you but maybe more to the superintendent has there been in analysis of what the utilization rate of our general transportation is and whether it just from a usage rate actually makes sense to continue like whether we know how many what capacity the busses are running and whether the kids who are on them actually need them to get to school or just use them because they're nice to have and if there's any kind of consideration of potentially phasing out some gen ed
transportation to save educator positions. Yeah. Thank you for that. Thank you for the question. So the general ed transportation is approximately 2.2. $6.4 million and then the special education transportation is about 32 million so that's about 38 million altogether. the the state offers a transportation add on it's a 6040 reimbursement so we do get about $17 million a year in a reimbursement for our services and we have a transportation plan. So what we're doing is so in order to preserve the 6040 transportation if we get general ed we have to change our transportation plan to understand because we don't want to lose that $17 million. So what we're doing now is doing the analysis you're talking about. We're looking at our transportation plan. Are we meeting the goals of it through our general education,
transportation? If we're not, do we change our transportation plan so we preserve that 6040 reimbursement rate so we're doing that right now to understand what we could do moving forward in that amount so that that is part of sort of the learning and these last few weeks that we've been doing try to understand the reversal of not and if we cut 2.6 million from the 6.4 million we'd have to rethink our generally transportation in general to many general sorry but so that's a lot of work but that's analysis we're actually doing like who rides our busses? Are they the priority students that we named in our transportation plan is are there outcomes from that and we'll be able to bring more of that when DR. Sue brings more central office programs and plans to the board. Great. And just one quick follow up question. Is that on schedule to be done far enough in advance of next
enrollment season so that if there are going to be changes to the transportation plan they can be made fun of in advance for families to adjust their school preferences based on potential changes in transportation. yeah, I think that was one of the main reasons that the general transportation plan cuts didn't go forward with the previous administration didn't quite keep it up to do that. So we would want to let families know in OCTOBER of this year at the latest if they needed to make decisions based on the general bus. And so we want to meet that goal. We also want to bring to you a revised transportation plan like it all has to queue up so that that is our goal. We MAY we do have to bring the transportation plan every APRIL so we MAY have to do the transportation we currently have until we discover it and then come back to you for a revised transportation bill. I'm not sure if we're going to make all the timing. thank you very much. are there any other
questions that MAY impact the vote to adopt this budget or plan? Yes. Commissioner alexander yes, I think the well first of all let me just thank you both in particular and all of our staff for the work that you've done. I think that the progress is clear in terms of really beginning to identify and be much more specific about reductions and knowing where all the money is and how we're going to use it. I think what the only part of this that concerns me in terms of the vote to PRESIDENT Kim's question is the fiscal stabilization plan because I feel like there's things on here that have changed. We had virtually no time to look at it and honestly I don't like like there's a bunch of things I don't even know exactly what they mean or what the implications are and so I'm willing to vote yes. And I with the understanding
that there's actually going to be more public discussion of what these are right. You know and an analysis. Right. Understanding decisions like the one we just discussed briefly around transportation. There's probably like you know, a couple dozen of those unfortunately that you know that I think the public needs to know that we need to know because we're being asked to approve in the JUNE budget some pretty soon and frankly even before that with the layoffs, some quite significant cuts that impact kids and so again, if if we haven't seen, you know, what the tradeoffs are and understanding you know, first and foremost how are they aligned to our how are the things we are funding aligned to our goals and honoring our guardrails and then you know and how how are those decisions made and what were the tradeoffs? That's the part that I'm just still struggling with and I
understand we're not there yet but you know, with every passing week I get more and more nervous and as A.J. Has counseled us, our and I take this seriously but I I think it's also our ethical responsibility is to really approach the budget starting from a position of a no vote. And that's what A.J. Says like come to it like I'm voting no and you all have to convince me that this budget is aligned with our goals. You know that it's actually, you know, aligned with what we're trying to do academically and honors our guardrails and in this case also needs to be balanced so there's like an additional challenge that's put on there but so the way I'm thinking about that just to be transparent again is like you know, central office kind of contracts all those things and can I say is it clear that all of these decisions are really aligned with what's best for third grade literacy, eighth grade math college and career? Right.
And that so again the just the transportation just as an example $6 million on this as opposed to that. Why right. Why are we cutting that as an and not this and again if the answer is well we actually do think we can cut it but we need to do it next year that's fine too. But I think we need to have that conversation and have it this spring before we are asked to vote on that budget. Yeah and I know you all know this but I kind of wanted to say it also in public so that we so that members of the public know and so I'm just being transparent about my positions. I don't want to get to JUNE vote no and be like oh, you know I believe in no surprises. so I just want to be clear. Thank you commissioner alexander for that question because I think this is this is what we've heard so far is just the first part or the first half of the budget there is the
central office, half of the budget and in the coming meetings and the future meetings I will be bringing to this body the proposal for central office reductions. I will say that this plan does show a different number in terms of fte reductions. It's actually a smaller number of fte reductions. The original number was closer to 535 fte is this number is showing closer to 481 fte that was actually going to be one of my points that I made because I went to print exhibit a from our left so I was so excited to see that reduction in numbers. Thank you very much. yeah I, I really thank you so much to the two of you in particular who are here all my life. Thank you. Thank you. Thank you. And I really appreciate the recognition of the county
office of ed budget explanation. I think one of the things that we very often struggle with is we're very enmeshed when it comes to an earlier district and county and so seeing more of the county specific functions be moved to the county budget is really refreshing for me and my questions really. Do you superintendents do are how especially when we're talking about the central office reductions I'd love to see more of that like in our surrounding counties department of technology charter school oversight, some of the state and federal a lot of the budget there's like so much more of the technical assistance that happens at the county and the district in special education too, right like that if you look at most of our surrounding counties they have special education specific school we have are some of our continuation schools that are county run but they also have special education schools for a lot of the students for whom we actually send out of district at huge expense and huge frustration to our families.
So when we when it comes to the overall budget analysis, I'm hoping some of that in the contracting I know that they sound like a broken record in mentioning that but to follow up on the conversation about transportation, a lot of this is an equity issue too. We're spending millions to transport kids away from their local schools to schools that are of perceived better quality in different neighborhoods where there are already more resources and those millions of dollars could have huge impact at those local schools. So when you look at the equity impact to just wow and so I'm so grateful that this work is happening I don't know that there's really a question in there other than when we can expect to see this analysis because it is going to be so critical not just to the budget but our equity work uh soon. we are we are actively thinking about what are the what are the county office of ed functions and what are the different functions from the district.
um yeah. Are are there any questions that will inform one's decision to approve or deny the two items in front of us? Okay. Seeing none can we do a real couple, please? MR. Steele just for point of clarification, are we doing each I believe separately? Separately? Yeah. Okay, great. So we'll do first to buy three dash 11 sb to book excuse me fiscal year 2425 second interim report committee alexander yes . MR. Fisher yep. commissioner gupta yes. Vice PRESIDENT Healey yes. Commissioner ray yes. MR. Wiseman ward yes. PRESIDENT Kim yes. Seven eyes of passes it is late. All right.
So number 3253 dash 11 sb three fiscal stabilization plan update okay. MR. Alexander yes. MR. Fisher yes. Commissioner gupta yes. Vice PRESIDENT Huling yes. Commissioner ray yes. Commissioner board yes. PRESIDENT Kim yes. Seven I thank you. Moving on to item oh thank you so much. Staff very much appreciate your your hard work. Moving on to item four will be 253-11 as p for resolution to approve supplemental early retirement plan or the serp and have a motion a second please so move second I will turn it to the superintendent to introduce this item. Thank you. We are very happy to share. Well we're happy that we're joined gil I apologize. I do not know your last name. Okay great that we are presenting with you to the board today the result of our supplemental employee
retirement plan. We're really appreciative of all of our employees who have committed and spent many, many years supporting us in the district and have now chosen to take a retirement at this moment in time which will help our budget. And so I'm just really grateful to our employees but also very happy to seek approval from the board for us to move forward with the the activation of the serp. I'm going to hand it over to amy baer, associate superintendent for H.R. Thanks, DR. Sue. Good evening commissioners. In anticipation of the district's budget cuts and staff reductions, the superintendent and board took the proactive step to seek a supplemental employee retirement plan or serp through kenan and associates district staff and kenan did some significant employee outreach. We hosted group and individual meetings to answer employee questions about the retirement program and tonight I'm pleased to introduce gail beal who is a
senior vice PRESIDENT At kenan financial services who will provide an update to the board on the serp. good evening and thank you so much for having me. Commissioners superintendent sue staff before I even get started I want to say your staff has been phenomenal. Amy all the H.R. People and I will say when our counselors were up here in person for a couple of weeks DR. Seuss executive assistant was a extremely helpful so we are very grateful. Nothing like this happens you know in a little space so it took a lot of people and we just like to acknowledge the staff was wonderful. so to kind of get started as a review typically these plans are offered in a declining
enrollment situation in a budget situation these types of programs help avoid layoffs simply because you're retaining perhaps the newer employees the more seasoned employees those with more experience retire. But at the same time you're compensating those long term employees in a respectful way. Next slide please. So this is again as a quick review. This program was opened up to all employees in each class of vacation. Basically the individuals had to be 55 years of age or at least five years of service. this is a typical eligibility guideline that we see. So not unusual at all. The employees must retire from the district by JUNE 30th of this year. Surp enrollment packets had to
be in by FEBRUARY 21st. Next slide I'm going to skip over this if you don't mind because at this point it's a little less relevant unless you have any questions on it. But I did want to say that the the expectations were exceeded in the program. So if you look at slide five, the original underlying assumptions and again these are just the basic assumptions we start with when we do an initial analysis and then that final cost analysis and everything is kind of built around this. So there were 730 certificated 28 certificate it classified or certificated management 531 classified and 83 classified confidential individuals who were eligible. We take a look and I know you had some questions on regular
retirees slash natural attrition. These are numbers that we take a look at with your staff. We also look at state wide what natural attrition is based on your demographics. And so we assumed you would have 50 teachers that would retire this year to certificated management's retired managers retire 37 classified and six classified management. we also assumed originally that there would be 167 participants from certificated group six from certificated management 122 from classified and 19 from classified management. Now originally we looked at running an analysis with some non replacement of positions and you can see what those numbers were across the board. I won't read them to you but the average salary of each group is listed here and then
the replacement in year one is where we started and I keep in mind in years two through five those replacement salaries are also going up. We take that into consideration and then of course the retiree medical based on eligibility on the next slide just the underlying assumptions based on what actually occurred. So your serp retirees for your certificated 182 little bit higher than expected certificated management six classified 135 classified management 80 what this also did is it changed the average salary of the retiring group so those all went up except reclassified the average of the group went down but we also looked at different replacement
models at the end based on discussions with staff. So we looked at not replacing 30% of the positions as well as 40%. So again this is just the assumptions, the base assumptions we started with. As far as your results, there were a total of 572 eligible employees or I'm sorry 572 appointments with our counselors. And again our counselors typically are retired teachers, classified management people from school districts and community colleges as well as a couple of union former union people. the reason we actually hired these folks is twofold they have a lot of knowledge on these programs on retirement but not just from a financial standpoint. A lot of folks just want to think about what am I going to do when everyday saturday I don't know what I'm going to do. And so they can kind of get a little bit of personal perspective.
So very important that we use our counselors. So there were 572 individual appointments for the first couple of weeks. We had counselors on site and after that and just kind of a an amazing effort by by staff here we kept getting requests for appointments so we did a lot of virtual appointments. in fact even last week as late as last week they were calling for appointments so 182 certificated took the plan 17 certificated management classified 135 and classified management 18 there is salary savings as well as and we call that gross savings as well as net savings over five years. So so originally we had looked at again those non replacements of positions. You can see the overall salary or savings and that was net
savings was 32 million won 98 if you didn't replace the full 314 people that we assumed would have gone any way your savings would have been closer to 134 million. That was the initial assumption the actual savings at 30% not replaced with increased enrollment, increased current salaries your savings if you don't replace 30% of the positions would be about 55 million over five years. That is your net savings and I did update this to show what the salary savings was, what the savings would have been for natural attrition. So savings you would have achieved without a plan because we're not going to double count that. So the net savings is is on the
right hand side if you don't replace 107 of those who retired again your savings is about 55 million. If by some chance which is unlikely I understand but just for perspective if you didn't replace any of the positions that retired your savings would be almost 161 million over five years and again that's net of your natural attrition savings if you look at not replacing 40% of the positions again we I illustrated the natural attrition numbers if you don't replace 141 of these individuals, your savings over five years is almost 70 million and if you don't replace all again you're looking at about 261 million. I wanted to be completely
transparent in terms of in terms of costs your premium is something you pay for over a five year period so it's not a single premium fixed guaranteed annuity. There are five annual equal installments that are payable to united of omaha so it's about almost $4.6 million per year again kind of spreading out your payments. So that's not an upfront impact which I think is important yet the benefits to those participants is based on the full amount keenan commission of 4.5% a premium is listed at almost 270,000 per year so you're at about 4.8 million per year for five years. And so we've taken into
consideration your payroll savings, your natural attrition savings, your net savings and then these are the additional costs and I'm happy to clarify anything or answer any questions you might have. thank you very much. I will open up to questions that MAY impact your ability to vote in support or not in support of what we have in front of us. Commissioner gupta thank you all. I will keep it incredibly brief. Thank you for the presentation that that helped clarify some so if I'm if I'm understanding this correctly if I take the 30% of positions again for clarification and I look at that 55 million roughly then we're right around 11 million of savings per year. But then I would subtract out
the 4.8 million in costs. is that correct? That is correct. Okay. Okay. Got it. But that is helpful. So that 11 million almost or okay, I'll stop there. Thank you. Near the question, michel. Sorry, I'm just trying to understand the same thing. So another way of looking at this is over the full term 4.8 million roughly time is five years is 24 million correct is the cost so if we if we if 30% of the positions are not replaced that would mean we save 55 million-24 which would really be 31 million, correct? Yes. Doing that right. And that would be spent and one basically at one time $3,031 million savings and it could go up from there if we that would be the kind of the minimum. Yes. Is that am I absolutely right? And when we do these estimates we try and be more conservative. I would rather have a happy surprise rather than one that's disappointing.
Yeah. And so a lot of that will depend on certainly hiring practices but I would anticipate you would this this would be fairly conservative estimate of what of what your savings would be and if you don't replace the more positions you don't replace for a longer period of time, the more savings there would be. And then of course after the five year premium payment is is and has ended, you're going to have savings for years beyond that just because you still have those lower replacement salaries. So we don't illustrate that potential savings beyond because the payment is over. Great. Thank you. So so it's basically roughly $30 million in savings is our is our low yes. Is our floor. Yes and it MAY well be higher. Yes, absolutely. And you're going to have more savings your first first year because replacements are lower.
So your savings is going to be it's going to be great. Thank you. Yes. My question is for MS.. Bear. I think that the the savings here especially with the benefit of the payment in early retirement for some of our longest tenured educators and staff is has a potential to be a win win. But we also have to acknowledge that this is a large number of people who are participating that make it so such as savings and we will be saying goodbye if we approve this to some of our longest tenured folks who have the most institutional knowledge and who play really key roles in the district. So my question is do we feel that we have the H.R. Capacity to effectively and quickly to replace these folks whether through you know,
promotions, reorganization, hiring in order to ensure continuity of education and internal services as well. We've discussed many time sensitive matters for changes that need work that needs to happen. For example over the summer and in the early fall in order for changes to potentially be implemented for the 2627 academic year. Given that we will be saying goodbye to folks on JULY 1st, do will we have you know, people onboarded into those positions and do we have plans for capturing people's knowledge in order to do that and to keep that work going? I think that's a great question and and we're looking at this in several stages. I mean the primary benefit right now for the serp is that every name who is on the surplus is someone I can remove a layoff notice for staff that we want to retain.
So right now we're looking at the serp in terms of reduction of layoff notices. I think that the the transition and especially in some leadership positions is really something that we have been talking about as an executive cabinet developing off porting plans and making sure that we have some succession planning for some key positions in the district. But right now again it's about minimizing the amount of layoffs and we'll have to talk more about what it will look like in terms of replacement. Will we know whether we can minimize layoffs before final layoff decisions are made so that rather than laying somebody off and then they go and get another job, we can actually just tell them the preliminary notice is rescinded. It's actually even before the preliminary notices go out I've actually taken all of the names on the surplus and if the board approves the serp tonight then those are people that I will not have to notice by friday. Thank you. But just a follow up question
to that. We've got the peak the particular kinds of service. So looking at from vice PRESIDENT Huling question and point of view, how are picks categories declared sped math affected by the institutional knowledge that we're going to lose with the serp the lottery winners? Um, I don't I don't mean that flip. I mean just like we're going to MISS Them for sure. Yeah when you said pick as I thought you were referring to the actual layoffs because we we did go by each case area but the the areas you mentioned were not involved in the peak case. Let me reframe do we have a lot of serp folks who and are we looking to the peaks to folks we're not getting layoffs. We're not getting pink slips but those are also our hardest to staff areas.
So does that mean we will have to do additional recruiting work in those areas because of folks in special ed or by literacy or math who are choosing the serp plan instead of staying. So at that point, you know it might not just be as simple as ,you know, less layoffs. It might actively mean us having to do some additional recruiting to meet our legal obligations. Yes, I think that's accurate. Any questions? Seeing none. I will do a roll call vote please. Thank your angie for MR. Alexander. Yes, MR. Fisher? Yes. Commissioner gupta. Yes. Vice PRESIDENT Healey. Yes. MR. Ray. Yes. MR. Rice ward yes. PRESIDENT Kim yes. Summarize thank you so much for being here today and I appreciate your presentation. Thank you. Thank you.
I will be calling up item g five and g six together. Item 5253-11p5 approval of resolution and authorizing documents for the issuance and sale of the school unified school districts general obligation refunding bonds in an amount not to exceed $160 million by negotiated sale and item six which is 253-11sp6 approval of resolution and authorizing documents for the issuance and sale of the same school unified school district's general obligation bonds in an amount not to exceed $160 million by negotiated sale you know a motion and second please so moved seconded. I'll leave it to the superintendent to um read this item. Actually I'm just going to hand it over to our bond program director listening to abra a very sorry. Thank you, superintendent. So good night, commissioners.
in anticipation of being the final item on a very busy agenda, there are only two slides of this presentation and as a reminder this is a follow up from a first reading by this board last month of these same items tonight approval of the of these two items would authorize the district to enter into a $160 million of new debt to fund our 2020 for the start of our 2024 program of projects which as we presented last month is really the projects that are split funded between 2016 and 24 and so and then as I mentioned last month as well that is the district's typical practice to achieve taxpayer savings to attempt to refund existing bonds at the same time this will only be done if it meets the conditions of the district's debt policy or
savings to the taxpayers of at least 4%. And so these that the I just wanted to respond to some one question that came up which was when did the blanks and the attachments get filled in? And the answer to that is most of them get filled in during the financing itself. That's when the interest rates are set and all the sort of financial data gets filled in and the exceptions to that would be items that would be filled in from the other items on tonight's agenda. So there were some placeholders for the audit and for the second interim which now that the board has acted on those items, those will be those blanks will be filled in. The blanks are not required to be filled in before the board approves these two resolutions are also important to this conversation is that there has been an update in the schedule of the schedule the city and county board of supervisors I should say the san francisco
county board of supervisors is required to approve while to adopt a resolution authorizing the district's bond sale as well. They do not really have discretion to do so but is required to be on a publicly noticed agenda and heard before the board of supervisors, the board of supervisors and the city attorney's office requested that that be done after this board fully acts. So if the board is this board of education approves these two resolutions tonight, then it will go to budget and finance next week, wednesday instead of tomorrow. And so the whole financing gets pushed out a week as a result. So just noting that this is different from the schedule that was presented last month, does it thank you. Are there any questions or comments that MAY impact one vote on the approval of either of these items? Yes, commissioner, MAY I just I'm sorry. Can you hear me? I just wanted to check on something I had asked in a
question about seeing 149 million versus 160 million. What was the what was the answer to that part? so I had noted that that was a typographical error that would be updated in the final documents. Okay. As you know, one of the reasons I was wondering is because on exhibit a when I looked up the exhibit again I see 149 million there. So I just wanted to check okay what the number was and if that number because it still says 149 million if that's right, that's fine. I just wanted to check given the apparent difference so I'm still seeing that on on my documents here. Okay. I will confer with bond counsel on that but also the board's approval lots of information will change. So the resolution is just authorizing us to enter into the sale. But I will I will confirm that. Great. It's possible perhaps that uploaded documents just weren't
provided. But given that it's about the number I wanted to check. thank you. Any other comments or questions ? I have a couple with respect to the essentially refunding refinancing of bonds with regard to the interest rate, do we have any estimate of like what the odds are that the interest rate is going to meet our threshold for actual the being able to do the refinancing like what what are the odds that the interest market will actually allow for that right now? so before the district entertains the option of refunding we do get a presentation from our underwriters in this case the underwriters is a joint venture between bank of america and stifel and they provided us with the presentation before that showed a model that it would be likely absent sort of large shifts in the financial market that we would meet that a reasonable percentage that
complies of the district debt policy. Um I think it's important to just say that there have been some there has been some movement in the financial markets and lots of uncertainty in the markets right now and so we couldn't say you know for sure what would happen with between now and in closing on APRIL 24th. But yeah, I mean we can report back if it doesn't go through for some reason. Thank you. Any other comments or questions ? Thank you. We'll do a roll call vote please. Okay. We'll start with g five MR. Alexander yes, MR. Fisher. Yes. MR. Gupta. Yes. Vice PRESIDENT Huling. Yes. MR. Ray. Yes. MR. Ward. Yes. PRESIDENT Kim yes. Seven eyes no. 1g6 MR. Alexander yes.
MR. Fisher. yes. MR. Gupta. Yes. Vice PRESIDENT Huling yes. MR. Ray. Yes. MR. White. Yes. PRESIDENT Kim seven eyes. yes. Oh sorry. Yes, it's late. MR. Berry thank you so much for your presentation and I also know you sometimes get the short end of the stick here being so late so so thank you for your patience and for your presentation and our final action item here which I know everyone is dying to have a conversation about is about our short term evaluation metrics. Um, I believe uh our coach MR. Kraybill is on the zoom right now as well. Um, can I what happened? Oh no. Oh, okay. Um, I'm a little slap happy right now. Item eight superintendent and oh sorry.
item 253 dash 11 asp eight superintendent and board of education short term evaluation metrics can I have a motion a second please? So moved second. Um so in uh, preparing this memo for the board um I wanted to just acknowledge a couple um uh a couple of thoughts prior to our discussion. First I just want to affirm that we are going to continue to uphold our vision, values, goals and guardrails as we use this opportunity to progress monitor short term temporary evaluation metrics for the purpose of our own self evaluation and superintendent evaluation. These metrics are intended to hold ourselves and the superintendent accountable through our evaluations and they represent the impact or the deliverable that we want to hold ourselves accountable to given the unique position that we're in right now. What they do not do is
articulate how we need to get any of that done. We have a lot of work ahead of us to articulate how we go about doing this. The question for us right now is do these represent accurately the end state of where we want to be by DECEMBER of 20 of this year if approved ,what we can expect is that in APRIL in the first meeting DR. Sue will be presenting a response that includes a plan of how she and staff plan to meet the metrics and then in the subsequent monitoring meeting through conversations with leadership board leadership and the superintendent we will be presenting a plan at that time of how board leadership intends to recommend we move forward to meet our board metrics. So today we are requesting action from the board to affirm these metrics as we open the floor for discussion. I do want to I do want to encourage us to consider what if any material changes we want to the board to the language of
the metrics itself knowing that we have a plan that needs to be crafted and that will come in front of the board that will need to again be refined and kind of go through a discussion later for us. I'll just end by thanking A.J. For his coaching along the way for DR. Sue and her partnership in bringing us to where we are now and uh, A.J. Is asking to be promoted so he can speak. I will let him have the last word before we. Yeah, A.J., I don't know if you want to speak but if you're awake we tend to oh. Um, A.J., if you are listening ,we cannot find your name as far as you think. uh, he says he does say he needs to be promoted to be able
to speak so he must be on the right. Oh, thank you, A.J. I believe you are on. Good evening. Unfortunately. Good evening. thank you for being here. Oh, thank you, MR. Chair. just as context, the purpose of these temporary metrics is to provide the board with a way of identifying expectations on a temporary basis for what your new superintendent needs to be working on that is distinct from your goals and guardrails which is the five year understand being a community's vision and values. The reason the board's all across the country do this temporary assignment of priorities for new superintendents in their first 12 months is because it's not actually fair to hold a
superintendent accountable for results that they haven't had a hand in creating in their first 12 months. And so you will continue to evaluate your superintendent on your goals and guardrails outside of their first 12 month period. But you do need a way to identify are they taking the steps that the board expects them to during the first 12 months? And that's what these temporary priorities are. And so I know that can be confusing for folks but they are not a replacement for the goals and guardrails. It's just a short term means for the board to evaluate. Is the superintendent making the moves necessary in her first 12 months that we need to see? That being said, the intention of this is that normally a board will not use this as a time for wordsmithing but rather generally looking at this as a package of items that the board wants to evaluate the
superintendent on and generally voted up or voted down if there is significant work that needs to be done that would preclude a simple up or down vote. That's probably because this is an employee evaluation matter that's probably best done in a separate session away from public session. That being said, as always, if my team and I can be of any assistance don't hesitate to reach out. It's been a joy to work with barry and her team and not as in thank you MR. Craver yeah. All right. All right. We just thought we would get one shout out tonight. but to the heart right to the heart. Okay. Thank you, MS.. Thank you so much, MR. Kraybill . I also will just acknowledge that this is an updated memo based on the first draft that was sent out. What I realized was that I was kind of crossing the lines between a strategy versus an end goal here. So by example you'll notice
that board metric one a used to say that we would conduct that we would have an ad hoc policy or ad hoc committee on a policy or board policy and it has been reframed to simply state our end goal here which is to conduct a full policy diet. That's a subtle shift but I think an important shift to just build consistency in our metrics that this is what we what we want to ultimately see is that we conduct a full policy diet. One way to do that will be potentially to introduce an ad hoc but again those strategies will come out in our next meeting in APRIL so we have some time to kind of build out those strategies. and thank you to commissioner fisher for her close attention to this and helping us ensure that our document reflects the decisions we actually want to make tonight. I'll open it up for questions reactions love I don't want no commissioner fisher. all right. Well since you said love, I'll start with the love. Now I really do want to
appreciate you PRESIDENT Kim for the we've had a lot of thoughtful conversations. Well, you've been the one who had to deal with the brunt of my mostly one sided conversations. But vice PRESIDENT Huling, thank you for your collaboration and your partnership as well. A.J., thank you for your thought partnership as well at it just especially when it comes to the the board work that has yet to be done. You know, I really appreciate that we're we're actually getting to the point of taking this model to the next step of holding ourselves to the same standard of setting goals and guardrails for ourselves and doing the work we need to do to really do this. This process and we've had a lot of thoughtful conversations about community engagement and so I really appreciate naming that here. Um, you know to a while the community's priorities surrounding math reading and college career readiness
haven't changed adding the additional layer of financial stability has definitely been front and center in everyone's mind. So I really, really, really, really appreciate that that's being named here and we can't do this work without community engagement. So the fact that the last time when we started this process only two of us were on the board when those last listening sessions you know it seems like ages ago but there was not that long ago. So the fact that we're reengaging this and this as our new board I really, really do appreciate that. So so thank you for bringing this forward. I look forward to the work with all of you. thank you. And any other comments questions pushes concerns love yes I do. I'll again I'll I'll I'll keep this brief. I did have a few comments but I think a lot of that can be addressed in sort of wordsmithing whatever it is. The only one that and PRESIDENT
Kim I'll defer to you whether this can also be handled in a potential wordsmithing or you know, logistic kind of way would be in one d for the superintendent incorporating quality assurance and quality control practices for board materials with clearly delineated responses. So can you clarify what's one one way oh sorry in there is no d uh superintendent metrics yeah sorry adding a1d0I see. So it just seemed like it was substantive enough to me but again I defer if if there's something that we just want to take off line and I'm more than happy to can you just restate what your recommendation was? yeah, absolutely incorporate quality assurance and quality control in parentheses. Q a qc practices for board
materials as well with clearly delineated responsibilities and processes. So the idea being whatever is presented to the public should, you know, build trust and transparency in what's presented to the board should be something that you know, we can then make decisions on you know related to guards and goals and guardrails. Yeah. In some ways I think this is a question for DR. Sue and uh and how something like that might be introduced. The other option I see is in for for gold or metric to be as part of the organizational cultural change expectations that materials that are publicly created for public consumption including the board is is a part of that. Um so I think it's a question of do we want that to be an independent separate metric or
can that live somewhere else that will then need to be articulated by next month? Yeah, either I'm fine either way I just want it somewhere in the dark so whatever. Yes. So maybe perhaps by three. oh sorry. Um I do I do see this the quality quality control component living within to be as in terms of changing adult behaviors and making sure that we are um setting up a new culture of accountability for all of our communications with the board and to the public and to that point I think your suggestion could live under to be that that those kind of the what you're describing I think is part of that to be absolutely thank you go for
that could be as simple as um clear accountability and reporting structures not to wordsmith as aj counseled us not to do well technically reporting structures is in part of two a but but noted yet I'll be sure yeah yeah okay. Any other questions comments concerns love yeah I should just start using that at the time. Yeah. Yes I was trying to keep things shorter because to keep mentioning love. oh you must really I'm going to express my appreciation for how much you and jamie have done and for superintendent sue and hopefully on this on a more positive note. that's it. Thank you very much. Thank you so much. We will commit to a roll call vote on this please. Thank you. Item eight MR. Alexander yes, MR. Fisher? Yeah. MR. Gupta? Yes. Vice PRESIDENT Huling? yes.
Commissioner ray yes. Commissioner wiseman ward. Yes. PRESIDENT Kim yes, sir. but I'm moving to item h consent calendar. Uh, are there any items withdrawn or correct by the superintendent? No, there are none. Okay. Can we have a motion a second on the consent calendar? So moved. Second roll call vote please. MR. Seal on the consent calendar. MR. Alexander. Yes, commissioner fischer? Yes. MR. Gupta. Yes. Vice PRESIDENT Huling. Yes. MR. Ray. Yes. Commissioner wise board yes. PRESIDENT Kim yes. Summarize moving to item I board member reports are there any reports by commissioners on member organizations or committees but this is the sba ledge week and we look forward to engaging with some of our legislators about hopefully fully funding the cola and not messing with prop 98 and trying
any more silly maneuvers and things like that. So look forward to more of a report out next time. Thanks. And I did join some fellow trustees of other districts to meet with commissioner or commissioner assembly member but it's getting really late and it was wonderful. so yes and we look forward to speaking with our other assembly member me tomorrow. yeah the adequate reports awesome seeing none during this meeting and 11