Okay, we will go ahead and call to order the U work session budget work session for the Sanford City Commission for July 10, 2025. Um, we my understanding is we need to
make sure we stop between 6 to 6:30 because of the way YouTube is going. and Bob just walked out. So, um, what the mayor is referring to break, we will look for starting at 6:00. We're going to start looking for when we can break.
We are, this is live. So, this meeting will be live since that's why the mayor's indicating about the break. So, okay. All right. Good afternoon, ladies and gentlemen of the commission and to all those that may be here from the public. This afternoon is the first of
the budget sessions for the FY26 budget for the city of Sanford. Um, I would like to first thank the elected officials for the time you've taken in preparing for the budget. You received the actual budget document just a little over a couple weeks ago. And as you've gone through it, I know that there have
been some questions that you've been raised and some you've been asked. And our purpose today is to provide you with the information that you feel you need to be able to vote on the budget when you come to the September 22nd meeting. We do have a number of sessions before
that. We have the one today and if you don't finish today, we have the one for next Thursday. That could be a second budget meeting. I'd also like to thank staff for their participation for Cindy and the finance staff as well as the department directors and their staff for putting together the budget that you
will be seeing and going over. Cindy today will go over a PowerPoint presentation. Uh she will go over the various timelines, the budget outlook, and a review of the various department request. After that, we'll get questions from the commission. The proposed budget is
balanced in that it only expends the amount of monies that we anticipate receiving over the next year. The total budget is 22.4 22 $224.6 million of which $85 million is property
is general fund and of the general fund only 46 million is from property tax. This is based upon maintaining the current millage rate of 7.325%. The property tax, those of $46 million amounts for about 21% of the total
budget. The proposed budget does include funds for a 3% cost of living increase for the non-UN employees and a pool to cover a 1% merit increase. The police have a contract which will call for a 4% adjustment and we're in negotiations
with the fire union. The proposed budget does not take into account all the requests that we received from the various sta staff, but it does not keep us unbalanced. It is a balanced budget. At the end of the session, you'll decide if you want to have that
additional session, but as I said before, we want to thank you for taking the time this Thursday afternoon to go over the budget. And with that, I'll turn it over to Miss Lindsay. All right. Thank you, Mr. Benart. Um, as Mr. Penart said this is our commission
workshop for the f fiscal year 2026 budget and I just wanted to draw your attention to the screen. These um we did do a budget contest this year and um the one in the middle was the cover winner and the two on the side won um second
and third place and I want to thank them again um for their participation. We did have about 50 almost 50 um entries um so we really appreciate them for that. And to go on to the budget, as Mr.
represent Park said um our agenda for the presentation is just a timeline of the budget um the budget outlook um just for the general fund recommendations to balance the general fund um just to look at ads more impact compared to um our
local community um future needs that are not in the budget but that we expect will affect future budgets and then open it up for com um commission discussion before we go into the department budget if there's any questions Okay. To begin with, um we started our
budget process this year on February 10th. Um we did a training um introduction to the current year 26 budget process. Um February 28th, the CIP submittals were due from the department. Um March 7th, um the the
departmental operating budgets were due to finance. um finance reviews them um gets back with the department for questions and then the department's um responses were due by March 31st. We then did have um meetings with the
departments and finance from April 21st. That's supposed to be 21 54 through May 1st and then um the departments with finance and the city manager to May 15th from May 15th. Um estimated property
taxes were submitted to the city on May 22nd from the county. I fixed all this. I apologize. I don't know what happened. back to what it was before. Um then June 30th um the proposed budget was submitted to
commission. Our update our today we're on July 10th and this is our budget workshop. And then our future plans are for the 28th um to approve the tentative millillage. And I did um add in here um some notes for the fire assessment fee
that we're working on as well. The 28th will be when we have our first reading of the resolution and ordinance. And then um no later than July 26th, we have to um let the um
oh the property appraiser notifies us and then August 1st we have final changes to the budget. The 5th we have a public outreach meeting for the fire assessment fee. August 11th through 15th so we have to do first class mailing for the fire assessment fee. And then no
later than August 23rd, we have the mailing is from the Semino County um property tax to the residents on the um trim notices. Then September 8th um is our first um commission meeting on the proposed budget and also um the second
resolution to adopt our fire assessment team. And then no later than September 15th, a certified copy of the fire assessment role is sent to the tax collector if it's approved. And then September 22nd is our second and final
public hearing to adopt the final millage rate and budget. So it is a lengthy process. Our next slide goes over our budget outlook for revenues. This is our changes from the current year to next
year. Um, just to let you know, we have um I did not have um the state numbers yet. They came out July 1. So, there will be a m some minor changes to this before we adopt the um final budget. They're not huge changes, but it the
revenue did go down a little bit from this. Um so, altogether the um budget is going up $6.9 million. Um 6 million of it is from property taxes. Utility um taxes is about 742,000.
License and permits about 606,000. Intergovernmental expects to go down 172. Charges for services up 393,000. Fines and forfeertures up and other revenues are down. Um expenditures, this is um department
budgets, administrative and governance um includes everything that is not listed separately. Um it's about a 0.85% change 663,000 and um the next slide I'll go over that but that includes the CRA expenses that
they used to have um administration and governance does include a big hit for that human resources is going up.25% financial services 26% development services 2.61% 61% police about 0.05
fire um 1% public works almost 6%. Recreation 47 transfers out is going down and other uses is also going down. So this is um slide that show and you do have this on your desk too. I'm sorry I
should have told you that on the podium in the diet. Um, this is how we balance the fiscal year 26 budget with the increase in revenue. As you can see, the majority, if not almost all of it goes to salary.
6.9 million of the 6.9 million um is in personnel cost increases. Health insurance goes up 94,000. October one salary adjustments um 1.6 million. The CRA personnel that were
added to the budget due to um the CRA closing was 44 465,000. Salary adjustments done during 2025, these were for the police and fire contract adjustments was $4 million. Um and additional positions that were added
to the budget, $546,000. Um operating the operational costs are going up about 1.6. You can see the different um categories in which they are increasing and or decreasing and then non-EP departmentals going down
1.6. Um and that gives us the total of change of $7 million. Um I do want to draw your attention to CIP. Um this is going down $350,000. Um this should be going up about 3
million. um but we do not have the funds to do that. Balancing the um fiscal year 26 budget recommended change. This was not in the budget book that you have. Um this is something that we are recommending tonight as an addition to what you have
already and it's addition of a new rescue for the fire department and it includes funding it with six new positions that cost about 743,000. training and uniforms about 45,000, a rescue with equipment about 590,000.
We would get a revenue um from that rescue about estimated about 575,000. And we would also postpone a new engine that's in the budget currently of about a million dollars. This is a net change or increase to the
budget of about $291,000. But if you can if you'll notice the um rescue and the postponing the engine are the two CIP items and that affects CIP as well going forward but we're keeping the three right the rescue the training uniforms and the
additional positions that's a plus not a negative for yeah those are increasing cost increasing okay yeah the negatives are the revenue coming in and or reduced and is there anybody from the fire department here. What was that?
Okay. Because I think if um and one of y'all probably knew the answer to this question um because they started a a part-time rescue out of 31 last year. The idea here is this becomes a full-time rescue out of 31. Correct. Is that what's going to happen? Okay.
Um this is the next slide is our advalorum taxes and the the um recognition of the pay public safety cost versus um advor tax. Last year we had started seeing a little increase in advor over public safety to cover the co
total cost. It's going back the other way um this year. Um the next one is um our trim um information shows you that we get additional $6 million in revenue um on the if we keep the millage rate the
same. That's second column over the 7.325. Our roll back is 6.8. If we did that um we would lose um 3 million dollars um in revenue.
Our next slide um is the um slide comparing us to um our local community, the county and all the cities in the county. And this shows you the effect on um average single family homeowner of our military and compares it to um those
around us. If you look at um the total, which is the last highlighted yellow, you will notice the total taxes that our single family homeowner is paying is um less than everybody except for
Castleberry and Longwood. And we're $93 over Castleberry and $11 over Longwood. Everybody else is paying more taxes than us on their home. even though our military is the highest due to um
values. Our next slide shows us what it is per citizen or resident of the city of um Stamford compared to the residents um in the other cities and we are the lowest on that. So um personwise um we have the
lowest taxes in the county. Um the next one, this is our future needs. We have quite a few that are coming up or may come up um in the future that are not in our current budget. Um the fire department is asking for um
a tower um that for station 40 that would cost us $4.6 million. Approximately $1 million in unfunded addition requests from the departments currently and you do have that on your um on the diet with you as well. Um and we can go over that later if you'd like.
new fields at Westside, the operational cost that we currently do not have that in our budget. Of course, we don't have one yet. Um, a parking garage if we still are interested in doing that, what how that will affect the budget. Um, there is legislation in the works or
being spoke about about require changing the number of hours that firefighters work. That would cost the city about $4 million. Approximately $5.5 million in general fund unfunded capital requests are submitted for fiscal year 26.
And then um of course um it wouldn't be a budget meeting if I didn't talk about reserves. Um reserve levels um the recommend recommendation for reserves is 25%. Currently we're at 18.06%. Um that would co um cost us about $10
million extra to put aside for reserves. Um just to give you an idea, debt requirements to receive a um grading of AAA, you need 35 or 40% in your reserves. To receive a um rating of a AA, you need 25 to 40% in reserves. To
receive a grade of A, you need 15 to 30% and a BAA is 5 to 20%. Emergency reserve, I recommend $4 million set aside for that. um CIP reserves. Um as I mentioned earlier, we should be setting aside an additional
3.3 million each year that we are not currently doing. Do we know where the feedback's coming from? [Music] Okay. Carry on. That's the end of my presentation. So I have open it up to any questions on the
slide before we get into the department budget. Um one question the the budget as presented though does not include the fire assessment fee if correct if we right. Okay. All right, I'm going to move on to the
department budget. All right. All right. We will start with the city manager. Um we'll start with city commission which is on page 81 of your budget if you want to follow along in your budget. Um currently um this budget is going up
11% overall. Um it's all in salary for snow cost. um the raises that I sent out to you via email that's driving that. Is there any questions on the city commission budget?
Yeah, just for transparency, can you explain how those raises are um done and and what the number the percentage is? It's a formula that was adopted when the
last um charter review was done. Um let me pull that out. It is a complicated formula. It's a formula that no one understands and also it's done by the state. Yes, the statewise transpar.
[Music] One question on the role. Last year there was a sentence in there that included that the commission serves at the pleasure of that's not in there anymore. Was that a
deliberate change or discussed? We did change all of the descriptions this year of every all the departments. Yeah. Okay. But because we do still serve at the pleasure of What was that? I'm sorry.
The that you left out the serve that we serve at the pleasure of the citizens. It's not in there anymore. No, it's not. Okay. We could add it back if you'd like. That's just me. So the um did you want to go over the
salary calculation still? Okay. So it's the actual salary that's in um the the the um Florida statutes have this actual salary um amount that's in the statute and that amount is
$9,000. And then you multiply if you add population above the group minimum times the group rate. The group minimum is 678.97 and the group rate is 50,000. And this
is all in the statute. And then it's multiplied by an what they call an initial factor which is also in the statute. And then that is multiplied by the certified annual factor. The initial factor 6%. I don't know if I told you. And then the certified annual factor is
1.292 and that's multiplied by the cumulative annual factor which is 1.0301 and then it's multiplied by 66.7% um for the mayor and 467 for the
commission and that was in the charter. So that actual end of portion was um voted on in the charter and that's how it's calculated voted on by our residents four years ago. Yeah.
Thank you. I would like to just remind everyone to please speak into their microphones. They're having trouble hearing it on the live stream. Okay. Any other questions for commission the
city commission budget? All right, we'll move on to city manager. That is on page 86. This budget is going up 15%. Salary and benefits are 120 almost 8,000 of that 15,000 in operations
and um salary and benefits um it includes um the new the performance manager was moved from finance to city manager. That's the reason the salaries are going up so much. And then um they did have a small operations increase as well.
And then also CR that that would be in the economic development portion. Yeah. Any questions on city manager? Okay. All right. Page 88 is communication. Um, this budget is going up 2%. It's
about 6,000 in personnel costs and a slight decrease in operations. Any questions on communications? Uh, I'm going to ask a question now that applies to more than just communications. But while we we're starting here uh I'm seeing a trend in
uh books, publications, conferences, seminars, professional dues all increasing not significantly but at least to may maybe ask the question is there a trend that's causing that to happen this year? Um there has been a trend in asking the departments to get more training.
Okay. So you think a lot of that might be the training which is good. Um maybe some additional conferences that are also beneficial. Okay. No issues with that. Okay. Thank you. All right. Um under communications, they
also have the pack, which is our special revenue fund, and it's on page 257. This budget is going up 5%. overall. And they added 8,000 for maintenance for sculptures, 1,000 for marketing
brochures, um 5,200 for travel and training, um 3,800 for attorney fees, and reduced artwork by $8,900 for a net of about $5,000 increase. Any questions on the pack budget?
Public art commission. I'm sorry. Nope. Okay. All right. On page 91 is economic development. This budget is going up 65%. Um this took a big hit from the CRA um
expenses that are moving over um to the city. Um we had to add um Pamela Lynch into um this budget a whole. She was 40% before and now she's 100%. Um they had a 377,000 increase in
operations due to CRA expenses. Um CRA had the trolley um part of um um Sanford Main Street um oper um promotional cost
for events and then some training and that the um major of the increases for economic development. Is that all in the promotional activities line? Yeah, because that more than doubled And mayor commissioners, as we have
pointed out in the past, while these expenses are going on, the city will now be re be receiving the money that used to go for the CRA, at least the city's portion, not the county portion, but the city portion and the 6 additional FTE for the project
manager. That's Pamela. That's Pamela. He's just making a fulltime city employee. I'm just moving her from CR. And then um economic development does oversee the CRA as well. Of course um this budget is going down 100% from last
year on the current year. Um there is no budget for 2026 but that can be found on page 265 if you would like to look at it. One on page 92 is all the authorized positions from the CRA and all of those are going into other departments, right?
Yes. But they'll still be meeting next year, right? Through December 31st. All right, ready to move on? Um, community relations is on page 94. This budget is going up um 2%. It's a $1,000
increase in salaries. um 6,000 increase in operations um which is mainly due to Sanford speaks in the REI committee office. I appreciate the fact that the role here
still includes embracing diversity and inclusion. So thank you for not taking that out. Um and also and this will be another general question that'll go here in future. Uh, we talk about accomplishments, but there were also goals in last budget
that are going forward, but I don't see goals here. There are some that are included in the accomplishments, but this one, for example, last year they had a goal of providing DNI training. I think we did it, but I don't know here. That was actually a blip that we didn't
put the goals in there. It will be in the final project. Okay. You just saved a lot of time from tonight. Um, community relations also oversees LIE which is on page 247. This budget as um presented
is going flat. It's an increase of $1,800 basically flat. [Music] This is estimated budget. We actually do not have the grant amount yet from LE. So, this will probably change before the
final budget. Any questions on legging? Okay. Um, CDBG is also overseen by community relations. It's on page 242. This budget is set to go down 3%. It will actually go down a little more because we did get our um um budget
about a week ago and it's low less than what is presented. Um so it will um decrease a little bit more and we'll have to fund I think an additional 7,000 from general fund. So in the same trend there that we're
doing more training and conferences in this in this group. Any question any questions on community relations? And the last um division under the city manager is on page 97 which is the city attorney. Now this is just the um general fund
portion. Now, city attorney is split up between um general fund, utilities, storm water, um pack has a little piece of it, um CDBG has a little piece of it. So, this is all this is just general fund estimates. Um currently, it's set
to go down $40,000 from last year, and that's because we have a new city attorney. We'll take it back up. Don't tell her that after she earns her Okay. So, that's a general fund
estimate. I will say with the new contract with the new city attorney, they have a set amount. Um there's there's additional fees for different things, but at least there's a per month rate where the last attorney was a hourly rate and and a
retainer. Any questions on city attorney? All right, move over to the city clerk department. Um, this is found on page 101. Um, this budget is set to go up 6%. It's
um $27,000 increase in salaries and about a $600 increase in operational costs. is everything you need to get the new agenda software up and running in this budget.
No, we probably will need additional. Do you know how much? No, but I will look into that. Okay. Haven't we been talking about that for like a hundred years? We have. We've had a lot of issues with
them and not a lot of time for training. Okay. All right. Um, move on to human resources departments. PIP. Oh, before you go on, there are KPIs listed in this department, but not elsewhere. Is that something else that will become more consistent or
No. Um, there's KPIs in every department. They're on they're in the front of the department. No, it was at the beginning of the city manager. They're not by division. All those were in the same city were in the same department. Okay. But yeah, I was going to mention that that that is very helpful. Yeah.
Wherever I see her, there she is. Nice job on those because I look at that and think 36% commission meetings with no late agenda submissions. H but we're our goal is to improve that every year. So that's a
good thing that will happen. Okay. All right. of page 106, human resources, um general um fund division. Um this budget is going up 4%. Um it's all in salaries,
a decrease in operational costs. They also oversee the general liability insurance fund, which is on page 287. And then the health insurance fund, which is on page 288, um general liability insurance fund is going up 31%
and the health insurance fund is going up 19%. And we're adding an administrative specialist in the Oh, yes. I'm sorry. Yeah, that's one of the reasons the salaries are going up so high. They're adding an admin to HR. And what is the
need for that. Sorry. This takes me some time to hobble down here. Take your time, Sharon. But it's so good to Pardon me. He's a bully. Oh, he's not. But it's so good to see you all again. and I've been gone for a while. We have missed you. Good to see you.
Yeah. So, we do a lot of stuff in HR and I prepared for you all a little sheet. So, I was doing my notes for tonight and I thought, well, I'll just give you my notes so we can all look at the same
thing. So, on the first two pages of what I gave you, and I didn't give one to Cindy, but I will get you one, Cindy. um is just some of the headlines of what we do in the HR department and some examples of some of the tasks or items
sub items that may be under those major headings. I don't think any of those are a surprise to any of you. On the third page, if you look, you'll see a little chart and that is a chart of
how many HR employees to total employees in the organization that is inside the other cities that are in Simol County. Um the standard is usually between one
HR employee to 50 to 75 employees in an organization. And that's pretty much the average when you look at the different cities in Simol County until you get to Sanford where it's much higher.
We would like to cut that number by a bit so that we can offer better and more services to the employees of the city which in turn provides better and more
services to the citizens of our city. On page four, it tells you a little bit about um our current situation in human resources and some of the things that we would like to do.
Some of the things we have other things we'd like to do, but some of the things we'd like to do that we we really can't do because we just don't have the manpower or the staffing. And these are all things that would benefit the entire city. They don't
necessarily benefit our just our department. For example, our employee policies are in dire need of a rewrite. Some of them are from the 1990s. Um, we need to conduct more employee
training. We're working on that with an online system, but that's just part of training. We also need in-person training. We need training to help people along their career paths. Um, we need to do more career counseling with our employees. If
they have a position in mind that they'd like to attain, how do I get there? We need to be able to provide those answers. We need to do more supervisory training. This hasn't been on my radar since I got here. Um, again, it's a there's a time
constraint on that. Uh, cross trainining within our own department to help build secession planning. So, if someone is out or someone is um moving on to some greener pastures, what do we do in the meantime?
Right now, we are not as cross-trained as we should be. We're more in silos than we should be. We are still very much in paper. We have a lot of paper. Somebody threw a
match in our office would go kaboom. Um, we would like to to digitize our employee files as well as our other files. We need to go through file cabinets. you. I I can't even tell you how many file cabinets we have in the HR
department. It's so many. We have um things in those file cabinets from We have invoices from back in the the early 2000s. I don't even think Cindy keeps them that long. But again, it takes somebody some time to go through all that stuff, doesn't
it? So, those are just some of the things that we need. We need we need other things, too. But we'll start there. I'm convinced. telling me to shut up. Sure. We have 600 employees. Okay.
Approximately only in human resources. We have a total of three FTEES. Okay. What we have risk management which is a separate division. But how many under HR? How many do you have?
In HR, we have three. And risk management is not under. It's under me. But HR and risk management are not the same thing. How many people do we have in that department? In risk management, we have one and a half. I consider myself half and half.
So you consider yourself half and half. Yes. So basically there's four. I'm just saying under that whole in that whole department and and and under my supervision there's four so five counting me. So if you do the math on that which like I said risk
management doesn't do much for human resources because they have more than a full-time job themselves. Um we're at 120 per HR person or HR slashrisk person. And then where is this new person going
to go? That's a good idea. A good question. Um, we have some ideas, but we're still working on that. Okay. So, more than likely, you have to create a new office. Well, we have space. It's just full of stuff. So, we just need to find a place for the stuff to go.
Yeah. I'm just gonna be the microphone. I'm so sorry. See, I'm not even going to do Do I need to restate that? Okay. Just for the record, I asked uh about uh HR's ratio in comparison to other
cities. And then I also asked about um where would the new employee be housed? Yeah, there there is a plan in the in the in the future, far future, I believe, to um do some restructuring
upstairs. And when that occurs, it it shouldn't be a problem, but it's a ways out. That's actually in this budget. Yeah. Is it in this year's budget? Oh, maybe it's closer than I thought. Yeah. Yeah. Chairman. Yes.
if you get the new admin person to do the tasks you're talking about here and you and I have had conversations about you know wouldn't it be nice if we had unlimited funds and you could systematically improve everything which could then mean less time required by
the humans um is it possible that if a lot of these functions go to the new ad person that's going to obviously free up time with your existing staff to do different kinds of things maybe including
looking at how we can do some workflow analysis. Where can we improve processes? Oh yeah, that's what I we need, you know, we need department SOPs and workflows. Exactly. So hopefully that will free up that time to do that. But, you know, my my current staff are have a
great work ethic and they're very dedicated and it it takes a special person to work in HR because we don't we don't do the work because we want to look good to somebody or we want our employer to love us. We do the
work because Patrick Austin needs this or Claudia needs this. So, we're we're coming in on Saturdays and we're working past six o'clock at night to benefit whoever asked us for information or asked us to give them something because
it's really hard to tell somebody, "I'm sorry, I I didn't have time." And nobody knows you exist unless you do something wrong, right? I can relate. But we're, you know, we're just we're just back there doing our thing. That we could do our thing a lot better if we had more time to do it.
Thank you. and welcome back. Thank you. Any other questions? All right. Thank you. All right. Thanks y'all. All right. Um so on to the general liability. Health insurance. Um general liability went up 31%, health went up 19. General liability um increases are
mainly in auto and workers comp. Any questions on that before we move on? All right, we move on to the finance department. Um, it starts on page 112. Um, this is a reduction of 2% or about
$30,000. It's a 15,000 increase in salaries and $15,000 um reduction in operations reductions in both I think I said increase those reductions
and then um part of finance is it of course and that's page 115 this budget is going up 10% um a $50,000 increase in salaries and $165,000 in operational costs and operational costs are um mostly um software
increases, cost increases. And then um page 117 is purchasing. This budget is going up 2% um 4,000 increase in salaries, a $6,000 increase in operational costs for contract software.
And we just determined today that we're not going to get that. So, that will be coming back out. What is that? Contract software. We're going to use um SharePoint for that. And it's gonna put that together for us.
Can you explain the uh 6500 in repairs and maintenance? That was the contract. Oh, I missed it. Questions on finance? Yeah, because um under actually back to the KPIs at the
beginning um under and I've tried to you know work this out based on the total number of purchase orders that there are and how many people it looks like are working on these but average number of days to process purchase orders um
was 27 we expected to be 21 now this year and 20 next year what does it take to improve improve that. Um we're working on that constantly. Um we did the NIGP review which actually said we need more personnel um for one
thing. Um another thing is that we've had a lot of turnover in that department. So the training just getting them up to speed. Um we are in the process of working out some SOPs and some workflow processes. So we are working on that. It's good. It is it is
um purchasing is a monster as far as processes and workflows and rules because every type of purchase has a different workflow at different rule situation but we are working on it. Okay. And so can we hope that the
proposed for 2526 of 20 is really less than that? Um we could try. I don't I think we would need more personnel for that, honestly. Didn't you get new personnel last year? We got it two years ago. We got two
people. We've had um two turnovers in one position and the other position lasted about four months. But you still have those positions. Yeah, they're just not currently one of them is currently not filled. I'm glad you came back to that page to
Okay. So then, so you only have one person processing purchase orders right now essentially? No, we do have three. We have three. We have We had two people. We got two more. Um, and we have three still on. One's not fil
significant number of budget adjustments. Is it a realistic goal to go from 276 to 170? We're hoping with better budgeting by departments, we can get that down. Yeah, because I definitely want to see that
improve. Okay. So, I I need to go back and make sure I understand. Um, so under authorized positions on 116 and it's essentially four, right? Correct. Yeah. Because we're bringing over to 003. So,
those four positions are processing purchase orders. No. Um, one of them is a contract specialist, so they're not doing purchase orders at all. That's the position we're down right now. The other three, the um one purchasing coordinators just joined us about three months ago. Okay.
But she did have experience. And then the other um purchasing coordinator has been here about six months. Okay. But so the purchasing coordinators are the two they're the ones that process focused on doing the purchase. Okay. With the to what do you uh relate the
turnover? Um well the questioners that we had on turnover is they could not take the stress and the amount of job duties in the position. Um and the it's too much work trying to process over two purchase
orders a day. And what would make that better other than personnel? Do we not have the right software? Do we not have We've been working on training too of the departments um to get them to make sure that they have everything they need when they turn in a purchase order. Um
that helps as well. Um so we working on that as well. Is that one time training or read? We do we do quarterly training. Okay. Um we did do a big training where we had nigp come out and um do a
training and it was mandatory. Um the the division managers were there, all the admin were there. Um and so and we do in-house training too quarterly. Okay. Uh what was the recommendation for more
staff? For more staff? Yeah. It's because we're underst staffed. No, no, no. What What did they recommend? How many? 20, 30, 50. They actually recommended that because we have a split purchasing where the departments really do the buying portion, right?
And then um purchasing does the rest. Their initial recommendation was that purchasing does do it all. And if so, we would need, I believe, four more staff members. Um they said if we don't do that, they would re recommend one more staff member.
And so how much are we looking at for one more staff member? Don't say $1 million or better software. We're looking at approximately $110,000. And do we hope that our AI and digital
transformation project and doing workflow can help enough that we wouldn't need the extra person? Um, we're hoping it will help. My goal was to see what happens with that before I asked for another staff member if we
still needed it. Um but um if you want to give me another staff member, I'll take it. But um yeah, we are in the bets. We actually had um one of our meetings today on that process. Yeah. But how far out are we on that? Honestly,
say a couple months. Couple months we'll be up and running and seeing results. Starting to Yeah. Because I'll be honest with you, uh, one of the number one complaints I've had since I took office here is the time,
and I've experienced it myself, it takes to get, uh, POS done. No, I agree. Um, and so, uh, if we had an outside study that said you need more help, then I think, uh, it's incumbent upon us to try to find a
way to get more help. uh AI and all that other stuff, that's great, wonderful. But uh if we don't have enough people um working uh and pushing the paper,
then uh then that's a problem. And so it's easy for all of us to raise our hands and yell and and call up Nordon and say, "Why do we have this problem?" But if we don't address the problem, then then there's no sense in us calling So
give it until the end of the calendar year. Okay. To see if there we can get where we need to be and if not come back and talk about a midyear addition to staff. You got Yeah. Because if we significantly increase or improve the process through
systems and software, you don't want to hire somebody and then say we don't need you anymore. Right. Well, but if we have the turnover that she says we have, that might not be a problem, right?
One of the challenges that Miss Lindsay's already identified is working with the current department staff and she has workshops for that. Um, she has the the morning roundts where she brings in staff from the department so they become more familiar. So, as they're working through the process, it goes as
a smoother process. Well, and I was told of an issue today um that was pretty minor and it seems like it could have been resolved before today. Um but that's the kind of stuff that kind of
uh you know kind of gets him a crawl as they say. Um that's the kind of stuff I don't like to hear. Uh but but if you've got the numbers uh to show that we and a study to show that you need more help, then that's the kind of stuff we need to
respond to. [Music] Similarly, in IT, uh the average number of days to complete an IT request goes from 21 to 30 expected this year and then back down to 15.
Um obviously the 15 I'd like to see the 30. So expected means we have a pretty good idea what it's going to be by the end of the year, but the numbers aren't final final, right?
Cuz 30 is way too long for that. And similarly, the uh forced outage time, that's obviously very minor. I'm glad to see that's going up to 99% because that 3% might not be much, but the downtime can really piss some people off when they are trying to do work. I
think that the downtime they try to do a good job of scheduling we hours of the morning when people aren't working, but nonetheless, um, we'll keep an eye on that goal. That's it for me. One other thing, um, who brought my
attention back to the KPI. If we at some point could just get a list of the things that have been converted to um online workflow. Sure. Um because we keep talking about wanting that done, but we never see here are the ones that have been done.
Okay. All right. Ready to move on? Um development services page 125. We will start with planning. Um this budget is going up um 6%. It's $113,000
increase in salaries and 7,000 decrease in operational costs. This is probably something that'll be corrected on the next version, but it looks like the org chart does not match the authorized positions. So maybe just have another look at that.
I suspect the authorized positions is more current and accurate and maybe the org chart just hasn't been I can look at that. Okay. All right. Um they also have code enforcement underneath them with just on page 128. This budget is going up 11%. Um increase
in salaries 87,000. It does include um half FTE code enforcement officer increase. Um and it also has a slight increase in um operational costs um mainly for the lobby guard security and
then some travel increases and postage. I already talked to Mr. Armando about the.5. Does anybody want him to come explain? I'm good with that. All right. Um, the development service also has business tax receipts
underneath them, which is on page 131. This budget is going down 9%. It's a $26,000 decrease in salaries and $11,000 increase in operational costs due to credit card fees. And I can't remember now, but I had a
note here on 2024 salaries about it being budgeted at 89804, but this says 127824. I'm sorry, I didn't catch that. And I don't remember why I made that question, but my question was the salaries was
budgeted at 89804, but it says 127824. That was for 2024 you're talking about. Yeah. And I don't remember why I put that question on there, but I did, but it stood out for some reason. The um this budget, this book now has
actuals and not budget. I'm not sure if that's what you're looking at for the old bud the old budget books would have had budget and this has actuals. Yeah, but that's true with all of them. I don't know why this Never mind. I don't remember why it stood out. All right. Um, development services also
has the building inspection um funds underneath them. It starts on page 252 and 253. Um, they have two um special revenue funds. one is um statutory um where they collect um a percentage of um permits that goes for training only and
that's page 252 fund and then their um regular um building fund is on page 253. Overall these are going up 14% or $328,000. Um it's an $82,000 increase in salaries and 245,000
um is for CIP for vehicles. third generation sales tax ends in 26 it ended already before we have started collecting fourth gen. Okay. Um but we still have quite a bit of funds in third gen. Okay. And we'll talk about that when we get to
public works. All right. All right. On to the police department. It starts on page 141. Um, administration. Um, this budget is going up 7%. It's 138,000 increase in salaries, 50,000 in
operations. Um they added a janitorial contract um is one of the reasons and they reduced an FTE um to do that. They did what? They took out they had um two janitorial
positions. Double check. custodial. Oh, I didn't take it off. Taken out of the budget. I forgot to take it off the page. But on page 140, that there should only be one custodial left in there, but the dollars are not in there.
So, two goes to one for the funded. Yeah. Okay. And they move that to contracts for the custodian. But all the dollar amounts are Yeah, I did account for. Okay.
The next um division they have is patrol which is on page um 144. This is going up 24%. Um $2.5 million increase in salaries. 274,000 in operational
um for that division. Next is strategic services which is on page 148. This um division is going up 16%. 750,000 increase in salaries, a 20,000 increase
in operations, and a big increase in retirement. [Applause] Um, the next division is on page 151, professional standards and community engagement. This division is going up 10%. It's a
$500,000 increase in salaries and a $96,000 increase in operations. And this is where the CRA offices are, correct? The CRA was in patrol. Oh. Oh, yes. No, I'm sorry. You're correct, Mr. Bart. This is where the two CRA officers went
to. And is that sort of what they were already doing? I mean, I I was expecting to find them in patrol. Mayor, commissioners, uh you are correct. We're going to leave them in
the positions that they're in right now basically because they've already created those relationships. Uh they're functioning well. Okay. And they're going to be under uh strategic services. Okay. Thank you.
I don't think I still need the chief up here, but there was a KPI on internal complaints last year. It's now not here oversight. No, they took it out. Are we still tracking it?
Sorry, Chief. Are we still tracking I'll talk slowly while you jump back up here. Are we still tracking internal complaints? Yes, ma'am. internal and external. Thank you. Okay. All right. The police department also has
several um special revenue funds. We'll start with the second dollar which is on page 243. And this is where the extra dollar from tickets goes for and it's um restricted for training. This budget is set to go down 78%. And
that's just because last year we used reserves um and this year we're not. The reserves are depleting. And then um page 244 through 246 are three special revenue funds they have um
for um equity um and confiscated property um drug um bus they do this is where the restricted money goes for those items and there's three different ones for them. Um overall it's a decrease of 20% and it's
also um estimate decrease in revenue for these funds. Cindy, where we have revenues and expenditures in this back section and there are multiple accounts. Is it difficult to name what the each account is?
They're all separately listed as separate accounts, but well, I don't know what they are. I'm not sure I follow what you're asking. So, and maybe this is not a good example. Um yeah, on page 244546,
these are all under the law enforcement trust fund. Oh, you mean the fund? Yeah, these three are the um the law enforcement trust funds. That's what they are. There's three of them. One's state, one's federal, and one's um just the police departments. But I could put
the specific names on top if you like. Okay? Because there are other cases, not necessarily this one where there might be four or five pages of the same fund, but separate accounts and Okay. might just be helpful. Yeah. Yeah, I can change. They are these are the LFT funds, the law enforcement
trust funds, which is the names on the top, but I could put the specific like state and federal could add that to it. Sure, that'd be great. Thank you. Um, the last one they have is page 251 is their police fire impact fees
and this is going up 58%. Just um estimated increase in revenue of these funds. Is that just based on what planning sees in the the timing of development? It's just what yeah what we've looked at
and see see in current trends and past trends. Okay. All right. Um on to the fire department. Um this starts on page 157 in the general fund.
The first division is administration. Um, this fund is going up 8%. That's increase in salaries of 123,000 operations of five $5,500. Um, fire lieutenant. Yes. The next division is the actual
operations. Um, this division is going up 21%. Increase in salaries of 1.6 million, operations of 263,000, and that's mainly due to the um estimated cost for the new station. And that's just for a partial year. So
next year and then the last division is page 161's prevention increase in salaries of 40,000 and operations of $2700. They also have a special revenue fund
which is on page 250. is fire impact fees. Um this fund is set to go up about 4% overall and um they are using um reserves for this fund. There is some changes to this though. The um machinery and
equipment items that are in this budget they've um rescended um so the 142,000 will be going away. Any questions on fire? Okay. All right. On to public works. On page 167
is their first division. Is there a quick explanation for the other contractual services of 2000? Um, that was in 25. Yeah, I can find it for you real quick. It was for um attorney fees that they
had budgeted for for something. Any other questions on KPIs? Unless this is a typo. I love the fact that we've gone from 30 days to a day and a half to fix a street light. That's definitely a typo.
No, I want it to be real. It's a miracle. Conversely, we're expecting a larger number of complaints per thousand customers. There's probably something factored in there on uh
Pearl. No, it shouldn't be happening by then, though. I don't know. All right. Um the next division is public health. Um this is where they um fight, etc. for the city for the
division. It's going up 4%. Um it's all mainly in operational costs um contract for spring. Let's fix that. On the org chart, it just says health right now. Um the next division in public works is
fleet. It's on page 171. This is going down 2% or about 20,000. It's a decrease in um salaries and operations. The next division is facilities maintenance. This is page 173. Um, this
one's going up 9% um increase in salaries of about 62 and operations of about 60,000 and that's mainly for our AC contract. Okay. Um the last general fund division is in
streets is page 175. This is going up 12%. Um increase in salaries about 136,000 and $147,000 increase in operations. So, we got a big jump there in road
materials and supplies. It's um mainly due to the um new concrete truck they've gotten. So, it's for the concrete of the truck because we're actually doing our own work now. Hey,
and communication services 14,000 there has historically been less than 10. That's probably not that unusual. I think they switched um types of them. Yes, they got rid of their neck still.
You have real working phones now. Okay. All right. Okay. Um, public works also has um three special revenue funds and um a bunch of enterprise funds. One solid
waste, one storm water and the combined water wastewater is um about four funds together. So we'll start on page 258 which is the 9th cent sales tax on fuel tax
that there is no budgeted dollars to be spent um for in out of this fund for 2026 and actually the revenue is going to go down. That's one of the numbers I got for July 1st. What can 9th cent? What was that?
What can this be spent on? Um, transportation costs. Okay. So, basically anything transportation. It's sort of just like our local option gas tax. It's just funded in a different way, which is our next fund to look at, which is on page 248.
This fund is going down 67% or 2.5 million. And that's because last year we budgeted to use reserves and we are not doing that for 2026. Okay. And then um the third and fourth gen. I
did put the fourth gen on your um chairs on the dis because um we had a a software issue and they couldn't get it in. It was a new fund in time for printing. Um but I did add it to your chairs. Um the third and fourth gen combined are
going up 115% or $6.8 million. And mainly it's due to using um reserves out of the third gen because there is no funds in that. No revenue going into that fund anymore, but they're using reserves out
of that fund to pay for the projects. And then the fourth gen they don't um expect using yet. They still have third gen money left. And that revenue estimate on that um sheet will actually go up a bit. I did get those numbers July 1st and it's going to $6 million.
Say that again. $6 million July for the um fourth gen revenue. Why is the revenue listed as grants from other LCL? Which are you on third gen? Fourth gen.
It should be under intergovernmental. Yeah, it's is in the wrong place. This is a new new fund we put up in the software. I'll have to look at that and see what happened. But it should be just intergovernmental, not actually grants.
Okay. Um, the enterprise fund, first one we're going over is solid waste. It's on page 179. This fund is currently um projected to go up 7% um 620,000.
All of its hauling costs except for a um $13,000 increase in salaries. Their next enterprise fund is storm water and it's on page 184. This fund is set to go down 24%.
There's a slight increase in um salaries of 124,000. They're no longer using reserves. One of the issues that it going down and then also their CIP costs are going down.
The revenues included here on page 182 for storm water. Is it the only one that includes revenue? Is that expected? Um all the enterprise funds have revenues on them and they're all listed. So like on page on the solid waste
if you look on um page 178 has their revenue. Mhm. And then water wastewater has their revenues on um page 180. Okay. I thought there was one missing but the good things there there isn't.
Okay. All right. Um the next enterprise funds start on page 188. We're going to look at it and that is the revenue page. Um because the actual expense expenditures cover several multiple pages. Um they're
broken out in divisions. We can go over each one if you'd like, but in general um this um the enterprise funds going up 11%. Um it's a 520,000 increase in salaries. They do have two new positions budgeted
and then um the rest is in operations and or CIP. The um actual divisions start on page 191 and they go through page 208. You said there's two new positions.
They um visions. No, they have one, two positions. Oh, positions. Two new positions. Yes. One's a customer service rep and then 710 of a project manager. Oh, okay. And the rest of them are 193,
I think. Arts technician. Yes. They had some reclassifications during last year too. That's what you're seeing some of those. Well, in on page 193, what is the actual new position?
I'm the parts technician. Okay. In the customer service rep. The customer service rep is under um admin, which is Yeah. Two pages. It's on page 190. Is that for utility? Yeah. And the water resource engineer is now
the utility engineer manager. Right. They had some reclasses. Okay. So, but the reclassifications we've already done, correct? You did them during 2025. The customer service representative, I think we've talked about lots of times before. Yes. Correct. Have we heard of the parts technician?
Uh, that's kind of what we termed it. It's really more of like an inventory control specialist. Um, one of the things that um I'm tasked with is uh making department more efficient in what we do and how we operate. I know a major concern is you know delivering water and
treating re uh treating waste water but also making us more efficient. Uh as you saw in the budget we reclassed some uh positions that we had. Uh so anytime I can do something with vacant positions I try and do it. Unfortunately in this particular situation um we'd like an
inventory control specialist to control inventory. um very much like our fleet division where we have uh inventory control specialists, you know, ordering parts and then dispersing them out to the mechanics. Uh we'd like to do the same thing on the water and sewer side.
Uh there's a lot of benefits to it. U but to name a few, that'll first of all limit PCR transactions if we have one person uh doing a lot of the buying and ordering. Uh, another thing is it'll improve efficiency which I mentioned by u not having staff uh traverse the city
to go to different vendors to purchase all the different parts that we could have in house because a lot of the things that we use are things that we use consistently. So why not go ahead and have those on hand and in stock. Um lastly um it improves inventory control,
you know, or inventory loss I should say. So, uh, we feel that this this position will be very beneficial. Uh, they'll do, um, any of you that have visited the plants know that there are a lot of moving parts and pieces. Commissioner Thomas, we took you on a
tour. Commissioner Britain, you've been there many times. Um, there are a lot of moving parts, a lot of pieces. Uh, we have 82 lift stations. Uh, actually 84 now because we just completed Holler Blacks. Hollerbacks in Blando. So, we have 84 lift stations and we're going to
continue to get lift stations under our purview. And so, as we continue to grow, uh, we have to find ways to be more efficient at how we operate. When is that posting coming out? I might might be interested. Depends on how fast we get in the
position. Okay. Thank you. You're welcome. I'd like to see some of the 100% goals in your KPIs, too, Mr. Johnson. Well done. Or I'll say well done when you achieve those. Okay.
All right. Um, next division is rec next department is recreation. Um, they have four general fund divisions. We'll start with the recreation division in recreation. Page 214. Um, this budget is going up 7%. Um, it's about a 65,000 increase in salaries, a
44,000 increase in operations. The operations supervisor here I think was the urban forester reclass there. Where are you? I was looking at the org chart trying to reconcile that with authorized positions.
Actually, it was from last year's or chart. There was an or urban forester listed on last year's chart. Can I replace that person? Good afternoon, mayor and commissioners.
Uh, yes, that is correct. That was a a employee that retired at the end of last year. We have currently restructured that position to realign some of the u requirements. We would like to have some of the responsibilities and that has not been filled yet. Okay. Thank you. Yes, ma'am. Well, can you give us a rundown on the
changes in the position? U we would like to utilize um this position as more of a a hands-on in the field with some of our crews. They would also have some urban forestry background, but we can also utilize our outside services with some a company has
uh referenced to like a budget tree service that we use for our tree mitigation and they would be able to help us and we think that would be a more cost-effective way in getting more services for our dollars. All right. Thank you. Yes, sir.
But that that position is still in the budget, right? Okay. Same headcount. Yeah. Okay. All right. Um, next is special
facilities on page 217. This budget increasing 15% about um 198,000 in salaries and about 200,000 in operations. And the increase in rentals and leases is
I should have asked that when you were up here already. It's all right. You're in parks and wreck. You're healthy. Yes. um the rentals and leases and recreation. We're simply having to go up on some of our events that you'll see I believe in the 4,800 account or special
events produced in-house. Uh for instance, Veterans Day, frankly, with the weather patterns, we've had to do more rentals for tents and those costs are going up just across the board. So, you'll see that reflected in our end result. Okay. Thank you. I'm sorry. Can you go ahead and talk? Uh
I've lost my notes here. Um, Cindy had a recap of what what we're not doing and you had a a percentage of a FTE position. Can you go ahead and tell us
that why you're here? Uh, if that's reflected under recreation, I believe we were asking for an additional 0.25 FTE. That would be in our special events division. Uh we currently have a 75 and we were looking to round that out to a full FTE to have somebody not only in the office but also
out on the ground during the event. And what is the uh any idea what the estimated cost is of a quarter of that position? It's $46,000. I believe $46,000 for a quarter of the position. No, I may have if I had it at 75. Let me
double check. So it would be um three4 of that it's only 0.25. Yes. So that be um 15,300. $10,300 15,000 15.
And just as a small side note, we're currently averaging about 4.3 events per week in the city. So we're trending upwards. So that would assist with our oneperson division, Miss Brooks, to help spread the wealth a little bit. I I I really feel this is essential and
and and I'm afraid we're going to burn out the employee we have. I would agree with that, sir. Ditto. I would suggest that as I think you and I are both doing keeping a list of things we're thinking about adding.
Okay. And then talk about all that at the end. Okay. I just wanted to make the point while we had Miss Jones here and and we didn't wear her out. Aging infrastructure. I went on a minute there.
Okay. While she's up there, is anybody going to have any more questions for her? Okay. I I would say, may commissioners, although in the past before the construction of city hall, when we had a brand new fire truck, we'd have the fire truck up front so you can come and take a look at it. We do have a brand new
recreation dump truck. That is very different when you see the recreation signs on a dump truck. We're very proud of that. We'll be happy to bring it by at the next commission meeting. You might need to bring it by Lee Pmore Park for the complaints I'm getting.
We're on that today, sir. All right. Thank you. Same some for the cemetery. Yeah. And Cindy, since we've referenced the unfunded request list, my understanding is the things highlighted in yellow did get included. Okay. So, it's the only things not
highlighted that are unfunded. Well, I've lost my list. So, can you tell me what was highlighted? I know we're skipping around, but I'll just pass down. Where is Oh, there you go. There. There it is.
So, yellow has been included. Yellow is included. And is that okay? So, mine mine did not make the cut, but it also is the wrong number. So, can we cross out the 45738 and put in
15246? 15246. Yeah, that's a little more manageable, it seems. Yeah. Uh, can I ask a question about this form while we're talking about it or you want to wait? Might as well while I got it out.
Yeah. What in the world is Simol County tipping fees? Is that for the dump? Yeah, that's a fancy way to say the dump, sir. And so we're we're being charged $20,000 to to use uh that's new.
Is that is that for stuff we do as a city or is that for the the waste pro thing? No, it's okay. That's what I thought. I'm just making sure. Yeah, that's public works. I'm sorry. That's okay. We go to the transfer
station and dump as well. They got a dump truck. They have to Yeah, right. Got to take it somewhere. I'm sorry, Brent. I thought this applied to you, but I wasn't sure earlier. And what was tipping fees? Yeah. 20,000.
Yeah. Tipping fees are just the charges that we pay to dump over at when we take our uh waste there. For example, storm water. We're cleaning up uh 26th Street. West 26th Street. Uh, and we take all of that material there and dump it at the at the solid
waste. Okay. So, I kind of already knew all that, but my problem is is it's $20,000 that we're not funding. So, I'm trying not to use bad words today, but what in the hell are we doing with that stuff if we're not going to
funding? That one's highlight. Okay. But it wasn't previously. Yeah, but we're funding it. What what was our plan to do with that if we didn't fund it? Why was that not even like essential? That's what frustrates me sometimes about this.
Probably would have just held it at 26th Street longer than we needed to. Thank you. You're welcome. The all these items are new. They're not something that they've done previously. All the items on here are considered new items that So, we've never been charged tipping
fees before. Not not for public works. Correct. They haven't charged us tipping fees before. Okay. Okay. Okay.
All right. Sorry. Okay. Back to where we were. All right. Um, we're on parks and ground, which is on page 220. This budget is going up 8% or 302,000. It's a 283,000 increase in salaries and
a $19,000 increase in operation. They did gain um one employee from the CRA um into this division. Okay. And then the last division in the general fund is the museum which is on page 222.
This budget is going down 7% um is a reduction in salaries and operational costs. How are we reducing salaries? You're on the board. No, I'm not. Oh, they fired you? Yeah. I think that would be reflective in our
our part-time FTEEs. uh we have a curator, an assistant curator, and then we have uh 1.5 in FTEES. I do know that we probably are not expecting a grant this year, right? And also um on recreation, we increase the um unfunded percentage for
recreation in general. So that's one of the reasons too. I'm sorry. We don't fund our some of our divisions budget um FTS fully. We haven't for years and recreation is one of them and we increased that percentage for
recreation for 2026. Okay. So there all their divisions in total um their funded salaries have went down because of that. Okay. So is this half a person Jerry?
Okay. But the museum is going to operate with the same number of positions we've had. Yes sir. Okay. And I think the grant's going to be like $2,000 this year. Yes. Sorry. What can you do with That's on me
and the state for changing the rules midway. But I'm not better. No, I'm not better at all. Don't sound it. But I'm hoping the positive on that cost savings for utilities would be we put in new AC units and new LED lighting. So, I
think we're starting to see some benefit from that. Great. All right. All right. They also oversee um two um special revenue funds. The first one's on page 249. It's a recreation impact
defund. This um budget is going down 12% about um 39,000. Um and it's mainly due to the um I did not budget any interest in this fund. Um because we are seeing a reduction in interest and there wasn't a a need for
the budget anyways. Um, so that's the main reason for it going down. And then page 256, they oh, they have the cemetery fund. And this budget is set to go up 7% or
about 10 $10,800. So with the cemetery loses 140 grand a year it is all funded out of general fund at this point. We no longer have the perpetual fund that we had for many years. Right. But I'm looking at the fees and then I'm looking at
Yeah. In 2022 they basically lost 112,000. Okay. 23 they lost 108. 24 they lost 89. And so those were transfers from the general fund to cover those costs. And we're estimating currently 92,000 approximately
losing. Oh, so we're getting better. Good job, Robert. Um, this has always troubled me and we still have never really changed anything about that uh place and
anything about creating more opportunities for us to cover our cost. Have we looked into any of that or we considering any of that? Um, we have spoken in past years about do we want to
continue running that ourselves, having a management company coming in or selling off any portion of that for development. And that would be something for the commission to discuss and give us direction on. As far as increasing fees, we haven't
done that in a while, but I'm not sure how much that would cover. as the increase in fees that we're seeing are maintenance, our contracts with that um wireless services for our smart rain for irrigation to try to control that number. Well, could we could we at least go
ahead and start increasing fees to cover our our increasing cost? Uh we'll be happy to go back uh look at the fees, get some information about surrounding areas that are like what we do uh not necessarily a private company and bring those back to commission for
approval. And one of the other things I thought we had talked about, you know, here and there was putting up the the earn wall or whatever you call that, kind of a mausoleium. Have we ever seriously actually gone out and
done anything about that or is that just one of those things we talk about every couple of years? Actually, that's on the staff's agenda. There's a meeting coming up to discuss that. All right. Um I just I just feel like uh there's lost
opportunities there. Number one. Number two, uh we should not be absorbing the increase in cost at this point. That's just one person's opinion. Well, um but the problem is most of the users are dead and we can't get any more money
from them. We currently have about 6,000 uh available places in the cemetery. Um and that will stretch out an average of 40 of year 40 a year over the next 60. So, we're happy to look at it. Uh, we're not going to make that up, but perhaps we
can make a positive dent. Well, I'm not I definitely know that it's not a popular resting place. Number one. Number two, um, my whole family's there. Sure. I was just going to say your whole family's there
and I've cleaned their uh their plots. Um, but I just feel like it it it would be good business for us just to try to get a little bit more out of the 40 a year.
Um, and and if it slows down the use of the property, I don't think that's a bad thing either. Uh, because as the city evolves over the years, the city's going to have to continue to take care of all that property.
all those headstones etc etc um and so it I can't remember the term but anyway perpetual perpetual care um so uh we I think I think it's long overdue for us to to take a hard look at
that um I'll have our team drop back and and do some research on some current rates of what we think would be a comfortable match you just providing raising fees for other things Um, and so it I I know that there may be an expectation of our
residents maybe to uh to have some of these services, but there also should be an expectation to pay uh pay for these services as well, especially in the climate of increasing cost. Uh it's it's costing more to run our
homes. It's costing more to run our our our business here. And that's basically what we are as a business. All right. Next. All right. The last thing that we have is capital
which um the summary is on page 293 of the expenses and then all the detail. Um it starts on page 306 and goes through page 433.
Um but you can as you can see our um capital going down significantly as far as the budget. And as I've um said stated quite a few times, I'm very concerned about this. Um this money enables us to help keep up our
properties, maintain them, etc. This is where we put all that those funds. Um, and I really don't like depleting or lowering the budget for this fund, but um, as you can see, there's um,
several departments that have um, capital. If you want to look at the list of what items they um, got. It starts on page 306. Um, and fire department is getting 2.5. However, that is changing with the
slideshow I presented earlier. We're going to take out the engine, move it back a year, and add a rescue. Then, um, over on page 307,
finance is has a budget of 933,000. Police has a budget of 2.6 million. um parks and recreation on page 308 has 380,000. We are making a change to this
as well. The um elevator locking monitor is coming out and we're adding Westside's roof for that. We're adding what? What? West side's roof. Okay. So, what are we doing about the elevator?
You might want to sit a little closer. Getting in my step, sir. It's okay. Uh there's a a new um statute by the state that requires us to go back to an older elevator and and do this locking mechanism. So, there's been uh a bit of confusion on both of our ends as to what
is required, when it's required, and and a longer gray state. So, in researching this uh and talking to Miss Lindsay, I thought it was better to pull it out uh so that we can we have to get an electrical diagram and it takes a little more than just having a company come out
and put a new sensor on this door lock. So, currently uh this is required for August of this year. We thought we had a little longer. However, we just had an inspection today and they are working with us to get exactly what we need in order to put that out, get specs and
turn that around quickly. So we think that we can do it internally without burdening the CIP. Okay. And if not, we'll we'll hear about it and come up with the money for it. Okay.
Thank you. Yes, sir. And then page 309 has the total for public works. This is 325,000. Development services 245,000. And then third gen um public works has
6.1 used out of there and storm water um 1.4 on 310. And then water wastewater the total um budget um for them 70. Oh actually I don't have a total for
water wastewater. That's just the total total. I would have to add that. Is there a secret code associated with those two red boxes on 310? What was that? I'm sorry. On 310, there are two red box.
I don't know why they That's when I was um reviewing it. I don't know why they stuck. Okay. I noticed that today. First time I seen them. But the total um capital budget for the entire city is 73.7 million.
I'm sorry. Repeat that. $73.7 million capital. Most of that is water sewer. And Cindy, I don't know, have you noticed on the detail pages the page numbers aren't there? Yeah, we didn't know how to get that to fix either. That's another programming
issue we have this year. We're working on that. Um because I was going to refer to them by patient. The one online I think it has the page. Yeah, the one online. Yes. So, I had all So, we were able to fix it afterwards.
Okay. Um, can we review the fire department because and go over the changes again because I'm unclear on I can put it back on the screen because they dropped a couple of things. So, they're dropping the special event
ATV and the passenger van, correct? Yes. Out of That's my daughter. Sorry. Yes, out of the impact fees, they're um dropping those two um items. Those are not on here. Those that was impact use.
This is general fund um items that is changing. So, we're asking to add um six FTEEs. The training and uniforms for those FTEEs is 45,000. And then the rescue that they would be operating with
equipment is 590,000. And then um we were going to take in order to pay for that we were going to take off the proposed new engine and move it out one year. And also there is some revenue that comes in from the new rescue.
Okay. But on page 306 there's rescue 22. Correct. Is that that rescue? No. Rescue 22 is a replacement. Okay. This would be a new rescue.
So, and rescue 22 is listed as 380 because we already put some in last year. It's because it's doesn't include equipment. It already has equipment. This includes equipment costs for a new rescue. Okay. The equipment costs are $210,000.
Okay. So, we're adding Okay. Okay. But we're taking out the engine and we're leaving in the training parking lot with fence. Correct. And that's coming from impact fees as well. Okay. All right.
Okay. Any other questions there? Then um undergo where is the um second floor renovation? I've lost it. It's in third gen
309 near the bottom. Third to last item. Okay. And have we as a commission really talked about that the renovations on the second floor? Not at all. Yeah, we haven't. you've approved the um
architect work and the design, but um that's come to you as agenda items. But as far as an actual discussion, I don't think we can have a discussion because I was caught off guard by that dollar amount. Yeah.
Um can we we have some architectural drawings already done? Can we go over those at a work session coming up soon? Yeah, they're about 90% complete. I just got them last week. 90%. So, our um
owner's rep um project management firm is looking at those. So, we should be done with Is this So, what what is what is the purpose of this? So you know the building department's moving downstairs so we'll have that vacant space we're
currently building is. So our idea is to move some of the most frequently visited departments that frequent the public frequent such as um Lahib and code move them in that space and finance obviously has grown staff and so is HR and we just
talked heard from Sharon about adding a person. So we had to hire an architect uh to reconfigure the space and it's mostly on the south side of city hall. Most of the north side's going to be okay. There are some changes to the city manager's office and a little bit in planning. So, we're adding more office
space. We have a need for conference room, so that's in there. We have a shared conference room and human resources and another one in finance. So, like I said, there's um more offices added in finance. Finance is busting at the seams down there with their added staff. And then, um and then um Tony and
his group, some of the staff are staying upstairs. Um, but most of the building inspectors, permit techs are moving downstairs. So, we'll have some space available upstairs when they move down there probably, I don't know, midepptember. Okay. So, we're we're lining that up to
start with uh construction maybe in October. Isn't he grant funded? So why would we be making a mandatory move of something that may not be permanent for the city?
Well, it's also CDBG and Right. But it's it's not like planning and development that we know it's a permanent department. I'm just asking. Yeah. Well, we'll we'll use the space. I mean, there's always a need for space and and one of the tasks that we had to
do was try to get the needs assessment done by the directors and everyone needs more office space, more storage. So, we have that in plan. I know y'all asked earlier about the purchasing issue. One of the complaints I got from one of the latest um staff
members that left is they can't concentrate because they're sharing an office and the other person talking on the phone or whatever. So, it's hard for them and they were making a lot of mistakes and there's I just can't concentrate. And that's not the only department. Fire inspectors have four of them in the one
office up there. You've probably seen that. Same with code in enforcement inspector, code enforcement officers. But so this uh this can't be paid for like the work on the first floor can be.
No, it's not eligible for building. But it is eligible for third fourth gen. Okay. But like just how we were able to figure out last year that we could get half of the roof done because half of it was under the building department. You couldn't tweak that to say, "Okay, we're
going to if half of Tony's department is staying upstairs, you couldn't tweak that to where those funds could go to redoing Tony's part that are there." I mean like I don't think any of the building staff are staying upstairs. I think all of
them are going downstairs. And Tony, you said Tony, you said some of Tony staff is staying upstairs. Building staff. I think they're all moving downstairs, I think, to where it's being constructed now. And part of Tony's staff code and uh maybe the permit um can't remember the
title, but Amy Michael's position. I think she's staying up there and maybe Tony's administrative services manager staying up there. And I don't think they're funded from the building fund. partially, but um I just like if we've got plans, I'd like to see them.
Do you want them now or do you want to be finaliz finalized? So, we'll have finaliz whatever you have now. If we can just I mean just for a few a few minutes at a work session, I think I mean we're going to really I'd really like to get you some uh kind of finalized plans after our owners rep looks at them because there's a lot of little tweaks.
Okay. Um that's what I I would prefer to send those to you. Okay. Okay. When they're 100% construction documents really. Okay. So, this is uh basically the aftermath
of Tony's destruction of signal. Well, I think it's more of a need for staff offices because Yeah. Don't don't stop me. We need we need funds from downstairs and now he's going to destroy. Yeah. We we need funds uh pulled out of
Tony's division to help pay for this. Craig, come on. Stick with me here. Yeah, we're going to be in disarray for another year or so. So, you think it's going to be over when we're done here. We're going to have another because we're going to have to coordinate and that's what the project management team's going to be because we're going to have to maybe displace some employees
upstairs and move. We're going to have to do it in phases. So, that's going to be a whole another ordeal. We're evicting Tony, right? He's staying upstairs with me. Oh, okay. Plus, he also I wanted to mention that public works has their facility being planned to build over on Fulton. So, there's going to be some
space up there. That's part of the plan, too. Okay. Um, so I don't think we're going to be um reorganizing any of the office. The office is pretty well organized up there, but maybe moving, we still have to work that out, but maybe moving some development services staff over there closer to the public elevator. Well, to work that out. So,
that'll open up some space as well. And you're going to tear up the parking lot again, right? Yeah. Right. Okay, that was 22, wasn't it, Craig? It was. Okay. All right. Thank you. And just an FYI, the um building that um
Craig just mentioned, the utility building, did not make it into the budget. We didn't have final estimates yet. Um I we did get them this week. Um so that will be added to it. Um, we're asking to use 1.3 million out of third gen for that, 1 and a.5 million from
storm water and 153,000 from solid waste and um 84,000 from utilities for that building. It's a $4.5 million building. Okay. And so basically that's taking that out of those reserve funds.
Um yes. Okay. Well the the one and we have one and a half million bonds funds too that we have done for that. So that would be part of it as well. Okay. All right. Thank you.
And then I had one more question about um capital for um public works. The um the 352,000
for administration replacement furniture and equipment as needed. Is that for the new build? No. No, I don't think so. Um, so I I looked at that prior to the uh meeting, mayor, and I noticed it
myself. Um, a request that I would make, and I would send it to um weigh in, is possibly moving about $250,000 out of that account into the uh north treatment plant uh into the repair maintenance uh
capital sheet for that. Uh, I'd like to keep $100,000 in the account that you mentioned, mayor, primarily because right now we're running uh we're using handwritten log books. Uh, and I know you all talked a lot about technology and I know Commissioner Thomas, you're big on technology. So, one of the things
that we're looking at and we're actually uh in the process of doing a pilot program for is electronic log books. Uh, so we would like to keep the $100,000 in that particular account uh so that we can purchase that software.
Okay. And the reason that it caught my eye is it just wasn't specific as to what it was going to be used for. Yeah. And if there's a more specific place for it to be used, I'm okay with that. Right. I would prefer to see the 252,000
moved over to um repair and maintenance at the north plant. You wanted a hot stop at six. Um, well, it is six o'clock. What more do we have? What else do we have? I don't have anything else. I'm going to
leave it up to the commission now for discussion or questions. Okay. So, how much more discussion are we going to have? That's as much as I've gone through. I haven't gone in detail into the back
section. Okay. Specifics, but I don't have any other questions. um on what we've gone through already. So through all this the two the two additions we have considered
is the 15,000 and change for recreation and then 110,000 for purchasing. But we thought we would give them a chance to improve their uh process and see if that
would solve the problem. And it sounds to me like even if you could hire somebody, you don't have any place to put them yet. We do not. Unless you put three people in one office and then really Okay. Solve one problem, cause another.
Right. Well, um I don't know. every every year I'm just uh in intrigued by what we what we don't do. Um I'm curious uh what the if we don't fund
the $10,000 for annual uh I already lost it host testing service. What happens? I mean, I just I I don't understand I don't understand where we cut and and
and where we at. I guess there's nobody here to help. There's nobody from fire to and they the departments also rank additions and that was the lowest range of additions for fire. Okay. What about the $2,000 in holiday
decorations? Is that Oh, interactions. What is that? That's recreation. Is that the stilt walker and stilt walker and such? Holiday interact.
Yes. So, u that would be u the streetscape that we're talking about. the additional expenditures that we do during the holidays, the interactions are to your point, the still walkers, the bands, the entertainment. I believe we also have an addition on there for lighting uh if
it's not approved for the CRA. Yes. And that would be the additional lighting that we started a couple of years ago. So, Lisa, um you may have already talked about this. I stepped out to use the restroom. But why? Well, you listed all of these, but would the holiday
interactions in the admin assistant be more beneficial than the 911 event? Not saying that 911 isn't important, but like the holiday interactions, all of that like trickles down to our
businesses, the tra increase in traffic, sales, and everything else versus the 911 event. Yes, ma'am. And and I do agree to a point with that. We were making the 911 event. We wanted to get that on our radar and on everyone else. This next
year will be the 25th anniversary. Okay. of that. So, we um anticipate that we would not only like to recognize it, we would anticipate probably the other cities and county wanting to be involved. So, we just wanted to have that out there and and be properly funded. Uh should that be the decision
of our city. I support anything that recreation wants to do, period. Y'all always have like my support. But if we were in New York, I would say absolutely. But when we're I mean I see everything that you have on here, but two of the things that are
unfunded could be funded if we didn't do the 9/11. That's But it I'm going to leave that up to you. I'm just I'm just seeing that. Okay. What um you just made me think of something. Didn't we didn't we have an anniversary or birthday coming up that
we wanted to 250 years with Eddie? Yeah. America has the 250th anniversary in July of next year and then the city is turning 150 in 2027. Okay. So we're we're so that that's the one we talked about doing something.
Yes. Okay. So um so the 911 event if we uh if we maybe could get some sponsors then you could do it that way. Yes.
Okay. And then there could be we have we've not ventured down that road yet to be perfectly honest. There could be some opportunities with our neighboring cities or the county. Okay. All right. Um the holiday interactions, are those additional to what we already do?
Yes. Okay. So, we will still have some. Yes. You want to just add to it? Yes. Okay. Does that will that help with the poinsettas? We'll find those. Okay. And while you're up there, the
admin assistant too from CSR. Yes. Uh we currently have a customer service representative in our parks division uh who is working outside of that job purview. Uh so we would like to uh see about changing that job to an
admin too. So that would just be an adjustment from a CSR. That wouldn't be a new position. This position is currently um basically our upfront person and uh this employee is taking care of uh not only calls and services but uh financial documents,
doing bids, processing paperwork, uh the cemetery. Okay. And that's 5,300. That's okay. All right. Any other questions for parks and recck? No, sir. Okay. Thank you.
Thank you. All right. Um Cindy, back to fire. Um, and again I wish and I'll go back to the chief and ask about this, but what are we doing to ourselves by putting off
that engine for a year? Um, well, as I stated earlier, I have a concern with capital alto together. So, um, hopefully we pass the fire assessment fee and we can use those
funds to fund the engine. [Music] So, uh, if if we were to move forward with that, then some of these other purchases would come out of here. If we were move forward with fire
assessment fee. Yeah. Yeah. The um the for fire it would be 30 about 300 that's on there currently about 410,000 that would come out um plus the if we
the change that we recommended for the 590,000 would come out so about a million dollars but I thought the assessment fee I'm sorry. I'm trying to remember
assessment 2.3 million is what we'll collect each year. Okay. But that's an average over five years. So like if we had the engine that would cost more and next year it might be $3 million that they need worth of um assets.
All right. It doesn't have to be the exact 2.3 million each year that you spend. Okay. All right. Does anybody have anything else? Um, I'm I'm not saying I'm totally against, but um
I'm not I'm Well, just because I say it doesn't mean that it's a bad thing. I'm not sure about the nec necessity of the HR person. Um, I do think that the wastewater operator would be more important. I'm just putting that out there.
The um wastewater operator would be funded from utilities. Okay. So, it really wouldn't affect um the HR position, but then where's the HR the 76,000 coming from for that's general fund. Correct. Okay. But there's a but there's a number of
other things that could come from the general fund other than the the HR and I'm just saying I didn't see the need for it right now even though Sharon did do do a good job of explaining it which is my point. Um,
okay. Let me get the feeling of everyone in the room. Do we want because it it seems like we only we may not have much more discussion, but do we want to just push through and finish and then go upstairs and get food
as we leave or do you want to take a break, have dinner, and come back? I'd rather get it over with. I'm ready to go. I think I'm good with that. I just one more. The ne on the next iteration of this in the early section where you've
got the uh goals listed. That's a new addition. It's a good one. Um would it be possible to sort that list by department? Where is that Adam? Sorry. In the very first section,
community profile plan. Yeah, there's a whole all of the goals are listed there. I was kind of having a difficult time figuring out if there was any order to them, but maybe if they were sorted by department that would be helpful.
What are your thoughts there, Mr. Bonapart? Okay. The idea that and I appreciate what Miss uh Jones has done is we want to make it accommodating to you. So if you have a suggestion, please let
us know. I don't think they're in any particular order right now. Uh page 18. Sorry. So you um you're talking like for goal one have all the departments sorted under that goal. Yeah, maybe. And if we did that, of
course, I would you'd probably want to shift the column where department first so it looks logically sorted by department. And I can speak to the kind of the logic behind the layout of that commissioner. Um so right now it's to really show the
strategic harmony um and to kind of reduce that idea of goals just exist within our own department because the strategic plan is trying to unify the city as a a whole as well as each of those kind of sub goals that fall underneath. So each of those that's why you have that goal one 1.2 all the goals
that fall within 1.2 all the you know 1.1 1.2 1.3. So some departments fall, you know, where they don't fall under 1.3, some will be under 1 point, you know, or 2.1. Uh, but they'll kind of be
broken out. Now, I can uh arrange them to be, you know, only by department. It just it's up to kind of Well, no, it it it makes sense what you're saying, but just within you're in goal 1.1 within that section, there doesn't appear to be any order. Uh, the order of them was mainly just
how they were received. So I tried to keep them more or less uh grouped together but I can go and rearrange any of them from there. So So you're saying within each goal? Yeah. Alphabetize the department by departments. Okay. Yeah. So still keep the separate goals and then put department in the first
column and then the goal and then the status in the last column and yeah I would flip the first and third columns too. Okay. That would another quick question for you because um our budget is done by department and division. Would you rather have it that
way or alphabetized? Would you rather match the budget document? I've always wondered why within the budget it's not in alphabetical order by department. It's because we have numbers that we follow the numbering. Well, we I mean I've learned to live with that. I
don't know about the rest. If you include the numbers in what's listed here followed by the department name and then sort them that way. [Music] I think I'd still rather see them by the
department name the document too. Yeah, I can never find parks and wreck. I finally figured out their last 55. Yeah, they start with five. First in our hearts, last in a book for the rest of the budget that's all financial. they can be where they are,
but I think I would love to see the goals flip those two columns within each goal, put them in order by department. Yeah. And as uh Miss Cindy Lindsay brought out earlier, the objectives go under each department. So, right now, it was just, you know, an error with the
printing of the book, but right now the objectives also partner those uh accomplishments that you'll see in there. So, they go hand in hand together under the department. Great. But this is a great addition. Okay, that's it for me. All right, so
here's my summary. We're going to see a second floor rena plan. We're going to get a report on workflows that have been converted in the digital transformation project so far.
By August, we're going to hear about an elevator. Um, we're moving 252,000 in the public works capital. Um, sometime near December, we're going
to look at the purchasing process and decide if we should go ahead and add a a person there. Um and then the other thing we want to consider is the 0.25
FTE for special events. The admin assistant to the CRS CSR for or from CSR for recreation and that's all I have. the holiday the holiday interactions in lie of 911 and Commissioner Austin stated that we could
possibly look at getting sponsorship for that. Actually, we might could get sponsorship for both, right? I like the idea of us having something for the 25th anniversary for 911. I do
too. But I'm just saying I I'd much rather see that money spent someplace else that's that will have like a month-long return on investment versus a one day return on
investment, possibly two months return on investment. All right. So, we'll look at that. I'm sorry, I didn't catch that one. No, I was saying like the holiday interactions. Um, we were talking about that one instead of 911,
but I my point was there's a I see a bigger return on investment with their interactions because that's something that our businesses, our visitors, all of that would would experience for a couple of months versus a one-day event.
Not saying that 911 isn't important and I'm not saying instead of I'm saying in addition to Okay, cool. So we can look at that. Um so not versus 911 but in addition to and so for all of those and for Those
three items worth $22,000. Right. So, let's see if we can fit those in. So, did I miss anything? Anyone? Okay. Then I would just um sort of point out and reiterate
um you know the we talk about our staff does a great job and our city does a great job but we don't always talk about it and having the goals listed there is talking about it. It's you know looking through some of those things we're like oh I didn't know we did that that you know that's good stuff and the
KPIs I really liked having those in there. Mhm. Um and the other thing, especially under public works and utilities, if you look at the capital projects that they have planned for this coming year,
um I think that says a lot about our shift from, you know, doing fixing what broke yesterday to to looking ahead and getting things fixed in advance. And I really appreciate that. And I just wanted to make a correction.
And um the total CIP budget is not 73.7. That is just water and sewer. There is not a total for the entire city on there. All right. Anybody have anything else? Uh so we're going to add agenda software
from Tracy when she gets an estimate on that. Oh, that's right. Add that one. And I wholeheartedly support the I'm anxious to see our long-term improvements to water, wastewater, our
plants, especially the infrastructure. The plants 14 dioxin money will help a lot there. So I want to keep telling the public that that's we're doing the right thing there in terms of long-term fixes. So keep it up.
Okay. So what little bit we need to finalize? I think we can do at work session. So, does anybody feel the need for a second budget work session? We do want to see the new version with the the goals in there that weren't in
there today because then I want to take another hard look at did we achieve what we said we were going to achieve last year. We won't have a final budget book until the end of September. I can go ahead and just send out the goals to you if you'd like to see them. Okay.
Great. Great. Um, right. The other document that I got that I had asked for, um, the list of fire vehicles, I think was useful information if we can send that out to everybody. Sure. Great.
Cancel the July 17th meeting. Yes. And then whatever else we need to do, we'll work into work sessions. Okay. Anything else? Everything, right? I mean, they'll only have two conflicts on that day. Great. Commissioner Thomas, anything?
I'm good. Commissioner Austin, I'm good. Wiggins, Mr. Britain? We're doing no good anyway. Okay, we're good. All right, then. We're ajourned. Well done, Cindy. We can eat upstairs or take it to go? Yes. 2J has catered upstairs for you for
dinner. So, please So, did all the staff hear that? That there's two upstairs for dinner. Two upstairs. I had a good time. I didn't get tort [Music] fairly painless.