Are you the one who all the he some crazy dude driving through the barriers? Not driving. I don't know. But that's the problem is I was driving our car today. So I came up two and a half
saw a dirt road. I'm going to get around. Were you the one behind me? Okay. Somebody was behind me. I've been trying to real Well, he wasn't Well, I call him
I had a big bull carrier, but he was 13 years, two months or 300 years. He got a much the average bull carrier was 10 years
and then they not he was a good one. His father was always covered and cover. Well, that's why
Chicago means I had him downro. It is now six time six o'clock. Sorry. And I'm going to call the June regular meeting of the Saral State Steven School Board to order. Thank you to all the community members that are here as well as watching online. We appreciate your interest and engagement in our school
district. The expectation of our community is that all participants and attendees will conduct themselves professionally and with respect for other members of our community. The first item item on our agenda is the pledge of allegiance. So please rise to the flag of the United States of
America and to the republic for it stands. One nation indivisible with liberty and justice for all. for a motion to approve the agenda. So second motion by Emily, second by Jen.
Any discussion? I will add our student rep will not be here tonight so we can choose to amend the agenda or we can just um skip over it kind of like we do when we have public forum and nobody's
there. I think we should amend it and just scratch it so that it reflects that it was on there, but we're not doing it. So, we can approve an agenda that's accurate. I'll make a motion to the agenda to remove item.
We do not have a school or student present. Second. Motion by Emily, second by Matt. Any discussion? Hearing none. All signify by saying or all those in favor signify by saying I.
I. Those oppos say nay. Motion carries. Now we go back to approving the agenda. Is there any other discussion? Okay. Hearing none. All those in favor signify by saying I. I. Those oppose say nay. Motion carries. Then we move on to
electing board leadership for the chair. Are there any other nominations outside of Trisha Meing and Jen Smith? Are there any other nominations? Are there any other hearing? None. All those in favor of Jen
Smith, raise your hand, please. All those in favor of raise your hand. We are still at 33. We do not have any visitors or public forum tonight. So, we'll move on to the motion for the consent agenda.
So, second motion by Chelsea, second by Jen. All those in favor signify by saying I. I. Those oppos say nay. Motion carries. Move on to reports. We have our saber star report presented by the assistant director of nutrition
services, Tiffany Torin. Hello. So, I'm Tiffany Toren. I am the assistant director of nutrition services and I have Carol Williamson with me today. I am here to present the Saber staff award for June to Carol. Um some
comments on Carol. Carol is our head cook at the middle school who consistently goes above and beyond to make the cafeteria a warm welcome welcoming space where students and staff feel valued and cared for. She greets every student with a smile, learns their names, dietary needs, and ensures
everyone feels included. Um, Carol is very creative, brings joy to daily routines, whether through celebrating special events or adding thoughtful touches that brighten someone day or creating fun dances.
Carol is also a strong, supportive leader who fosters teamwork and positivity among her staff. Her organization, attention to detail, and dedication to excellence ensures a smooth, efficient, and uplifting environment for all. Carol's impact at the STO Middle School is extraordinary
and she is truly deserving of the Saber Star award. You truly are a star as you shine bright each day, making a world of difference in the lives around you. We are so grateful to have you on our team and thank you for being you. So this is your award.
[Applause] You got the floor. We did a flash mob dance for middle school. [Laughter] Congratulations everyone. Thank you very much.
Next on our agenda is our spring activities report. Are they not quite ready? just show up. But I do see Yeah. Yeah. I just saw a couple tennis players. Can we can I move to table that then
discussion items? Sure. Be about the right time. Okay. Move the table at be now D three. Right. All those in favor I guess. Is there any other conversation? Hopefully it'll be 6:30. Then they'll be
here at 6:15. Let's just keep it under I track my motion. Should we move it underneath the super or the district finance report? Yeah, I agree. I think of the committee
reports. Okay. Move the table item two to be after it moves to my moved. Any discussion on moving spring's report
to number technically still number five. All those in favor signify by saying I. I. today. Okay, we have table activities support. So now we have our superintendent report. I have a few items I'll go over. We did have our end
of the year wrap up activities that is a celebration this year. We had 304 outstanding seniors graduate from Sartell St. students. We have been moving in professional development for our administrative group and working on MTSS
under the Minnesota model and also working on adopting our eye observation tool which we're going to utilize teachers for next year. Uh we did do a special farewell for Dr. Zach Dman who's been with us for more than a decade one of our principles here in the school district. We thank Dr. D for his years
of service. And then I do have a few legislative updates that I thought I would go through with the board and for the public. not all of them and I'll try to just stay within the non-fiscal to some degree. We did see a pause on new mandates going into this coming year the
coming two years. So that was a little bit of a change from the 2023 legislative session. We're happy to see that we have stable general education funding which means the inflationary increases that they're planning on doing are going to be in effect.
compensatory revenue was held harmless and Joe's going to talk a little bit about that this evening. We do see that special education will be looking for $250 million in savings over the 2829 benium which is about a 5%
decrease for special education funding. They are putting together a blue ribbon commission commission to work on that. We do have the opportunity in 2627 and 2728 to start our a little earlier because of the lat.
So that will be opportunity that we'll consider at calendar committee level for Stephen working on those in January maybe as early as October, November of this year. And the read act updates, we do have an opportunity to include more
items in our literacy plan for funding. We just have to make sure our literacy plan is up to date. And last and probably most importantly for the policy committee, we have 12 polic changes. We'll work on those in August, but those should only
have any questions for then we'll move on to our district report with Mr. Good evening everybody. um with the shifting around a little bit of the agenda. I think I'll go through a lot of the stuff I have prepared for the budget uh presentation and then um if
you have more questions during that piece of the agenda, feel free to have more discussion questions then. But think I'll try to get through some of that material now since we're waiting on the students report. Anyway, um I did attach the um monthly board financial
report through May um which shows general fund tracking as planned for the current fiscal year. Um no real surprises there. Um the community fund is a little bit ahead of schedule um compared to the previous year, but otherwise in total we're at about 84% of
our budget um for all funds combined for this year and the same point we were at last year. Um looking through some of the um preliminary budget items for next year.
Um, down on the action items, I do have a few things attached. Um, and I'm going to walk through some of those items, some of the supporting documentation that that I've got for the premium budget. So, the cover the cover page with the kind of grid or the spreadsheet
of um all the funds together is the is the full budget that we'll be asking to get approved tonight uh later on in the agenda. Um, that work that starts at the top with the general fun and works its way down to uh the debt service fund. And
within the general fund, which kind of makes up the top twothirds of that um it starts with the total and then we subtract off the various the capital reserves and then the various um fund balance assignments and restrictions um as required by statute to get down to
what our general fund assigned um budget would be. Um so we are projecting a um unassigned fund balance change of of negative of a deficit of 4544,870
uh dollars for fiscal year 202526 um which would land us at a projected fund balance as of June 20 or June 30th 2026 of uh just over $6.9 million or 12%. Um and I can walk you through some
of the reasons for that um in big picture and then we can talk about some of the other things um as well and and address any other questions you have. Uh the revenues are are in total decreasing by about 788,000 from the previous year
but a lot of these were related to one-time items um in the previous year. And these were kind of discussed um a little more at length in the finance and personnel committee meeting on June 4th, but I'm going to go through some of those as well. The revenues related to
unrestricted sources or related to our assigned fund balance increased by about 752,000 total. And there's a number of factors that went into this. And um this one that shows our enrollment kind of talks about the first and when you look at
this, it's really the cohort. Um I lined them up so a little bit differently so it shows you kind of a comparison. Um on on the left hand side it starts with the grade level the number in that grade level this year compared to what's projected for next year. So I start out
with prek which is assumed at the same and then I compare our outgoing 12th grade class to our incoming kindergarten class. So that's why you see a student change of about student of 58 there.
And then the other grade levels is the same cohort moving up one level. So from K to one you see an increase of eight as they go through the system. We anticipate picking up about eight students in that grade level. One to two picking up three and so on and so forth.
So the total anticipated student change is 39 students K12. Um down below you can see how that um equates to the various how it equates to our funding and the change in in uh
pupil units is about 36 and the formula impact of that is a reduction of 266,000. So if our if our amount per student stayed the same we would be going down in basic genet aid by about $266,000.
uh because the formula is going up by $200 by per APU, the impact of that $200 change is a positive $850,000. So the net impact of that is about $584,000. So that's the biggest increase in our in
our general ed budget is the basic GED aid like um Mr. Ard said that uh was a 2.7% increase this year. Um and um and you know increase of 540
$584,000 in total revenue. Um state special ed aid is the next largest and that incre and that um formula is based on uh spending reimbursement. It's the second largest source of revenue in our general fund
and that's um anticipated to increase about $230,000. Now, it would have increased by 250 and change. Um, but they did put in a provision to decrease the um the special ed transportation reimbursement for next
year from 100% to 95%. So, but that in in total state special ed for us is going up by about $230,000. Some other legislative changes um accounted for a decrease in revenue in the general fund of about $140,000.
Um and like Mike mentioned, this this wasn't done till the June 9th special session. We had a little bit of a heads up about the week before um there was a resource held a legislative update for what they had heard was going to be
included in the gen and education bills and those proved to be pretty accurate overall. uh for what was passed um the following Monday. So um overall some of those things um went down from one year to the next. We had react onetime money
in the amount of $300,000 this year that we won't have next year. Um our compensatory dollars are going down by about $59,000 even though it was held harmless in how it's calculated. our total number um of students that are
identified through direct certification went down a little bit. So um we're going from about 832,000 to about 774. So we were projected to go down by about to 705,000. So the legislative change
that was made in special session helped us um but it still reflects a decrease from one year to the next. Some other categorical things that um were were approved in the previous legislative session are also changed a little bit. So, uh library aid went down
by 26,000. Student support aid uh which pays for counselors, social workers, uh similar positions um went down by 10,000. And then unemployment um compensation, summer unemployment was funded for the next two years. Again,
kind of a one-time funding. and there, you know, before they figure out permanently how that's going to be funded. Um, and that reflects about a $80,000 increase from last year this year. It's about a $600,000 aid in total, but
about 800,000 $80,000 increase from the 25 budget to 26 budget. So, those are kind of the revenue changes we saw. Um, on the expenditure side, we're budgeting for changes in all of our contracts. So, uh, the teachers contract is is being
negotiated this year. So is our multi-unit support services um contract. Those are our two largest employer groups, employee groups. Um, our principal contract is also up for negotiations. So, we have placeholders budgeted in all of those um for next
year in the budget. our cost of substitute teachers has gone up quite a bit and um mostly attributable to the amount of long-term leads we've had in the last couple years. Um so when we adjusted the budget this year, that's going up by about $220,000
one year to the next based on where we kind of landed this year and where we project we're going to be. Um, and then we did make a reduction um of about $726,000 in total staff spending um compared to
where our first projection was to what the preliminary budget reflects and and that resulted in um reduction of just over 6.5 FTE certified positions. Of course, there's inflationary allowances for other things included in
the general fund as well. Um, like I mentioned, this comes to a total total deficit of just over $1.1 million in the general fund. Some of those are attributed to capital reserves. Some of those are attributed to Redact, which had one-time funding come in last year
or this this year. We'll still be spending some of that next year as we get all of our teachers um trained in letters and other um you know, readact literacy trainings. Um, so we're that's there's kind of a spend down going on in that category in and of itself. Um, so
our so our total unassigned fund balance like I mentioned is going down by about 585 $545,000. Um, the other funds are actually before I walk through the other funds, I've got some other supporting documents here.
Um, just in graphical form to kind of illustrate where we've been. These are uh about eight years worth of of data. Um they just did pupil units per year. So this is what we're funded on. This is K K through six students being funded at 1.0 and and grades 7 through 12 being
funded at 1.2. Our adjusted pupil units you know in in 201819 were 4402. um they reached their peak in 202021 at 4516 and have been ste steadily declining um
since then to a projected 4251 for the 2526 fiscal year. So it's just kind of some historical data there. Um also our unassigned fund balance by fiscal year. I put on two different graphs. One of them is in dollars. So it
it shows that um as we went out um in the in the 2018-19 fiscal year um we increased our fund balance from from $3.8 million to $4.8 million at the start of 1920.
Uh operating referendum was approved in the fall of 2019 that first kicked in in the 202021 fiscal year. So that's why there was a jump of $1.6 million that year. Um then you can see where uh the unassigned fund balance has grew
initially somewhat. There was a dip a little bit in 22 23. We waited through some federal funding ups and downs through a couple of those years. Um saw our peak at $7.8 8 million in 2023 24
and then um are projecting in 202526 to be at $6.9 million just under $7 million. If you look at the fund balance percentage um that's a little similar. Um our peak actually occurred for a for a percentage
of expenditures in 202122 at 16.29. Um you can see that we were below our policy back in 2018-19 and that was the reason to seek the operating referendum at the time as a part of it as we were opening new school and um shifting to
five sites. Um so that there was the revenue you can see that increase in fund balance that that mostly jumped in 22 or 202021 um went up again in 2122 and then has been steadily um going back down um
since then. So now projected at 12.09 9% as of the end of 2526. There's also a couple of other uh general fund related graphs just to kind of show illustrate what our major sources and uses of revenue are in uh
the general fund. the revenue uh portion. You can see that our basic revenue allowance and that's just the the um 70 74.81 per APU. That's the represented by the blue pie chart that
shows 56%. Just about $32 million total comes in that form of aid. Then the second biggest slice is uh special ed aid at at just under $9.5 million. Um other things that make this up local
optional revenue is a mix of local tax levy and state aid that get that's uh generate is $760 per or $724 per student that generates just over $3 million. Um voter approved referendum at at $1.9 million that's
$460 per student. Um and then there are other things other restricted revenues within um the the general other gened aids and other restricted revenue that kind of make up the next major portions of of the general fund. As far as our
spending is concerned, the the large pieces of the pie are our salaries and benefits. Salaries make up about 60% and then our benefits make up about another 20% of our spending. um purchase services of 6.1 million includes our um
substitute teachers, things like that. Also any um travel conferences, those types of things to a much smaller extent, but also um our utilities, our our electricity um things like that are included in purchase services. Um and
then restricted expenditures are those that are in those restricted funds like LTF that operating capital piece. So those all relate to the general fund. Um as we move down the rest of the budget, our food service fund is
projected to basically break even, but that includes about $100,000 in new equipment. Um, with the surplus we've had in the last couple years, we've asked Shelby to identify a capital replacement plan. Um, so we're going through and replacing the items that are
older and that are starting to cost us more in maintenance. Um, even with that factored in, we anticipate breaking even in 202526. The legislature didn't touch this funding yet for this fiscal year or the next, but it looks like it will be
changing for fiscal 28. So, in between now and then, we'll have to come up with a plan for how much we're going to charge uh families, what that what's that, you know, look like, what families are going to have to pay, what that drop off is going to look like. So, a lot of information yet to be determined on the
food service side, but that was a part of the long-term budget bill that the legislature passed. On the community ed side, we've got a deficit uh planned of about 67,000 um
mostly just inflationary increases in what our staffing is. Uh we did um also make some changes to our facility rate structure. Um so it's to kind of to be determined what our income is going to look like next year compared to this year and that fund. But we wanted to we
were hearing from some of our partners in the community that we were um we had some corrections to do in there and we've gone over that with some some committee work we've done. Um so we're anticipating a a deficit for next year potentially. Um we'll still have a very
healthy fund balance um in that fund of just about 60% of our expenditures, maybe more than that. Um the building construction fund will reflect the HBAC project. So we'll have about $850,000 of interest earnings in that and we'll have
we're anticipated to spend about $6.2 million between July and uh June 30th of 2026 at the beginning phase of the Riverview um HBAC. And then the debt service fund just has principal interest and the tax levy
related to that. There's also an interestonly payment that will happen in February from the new bonds. There was a set aside we had to put in a scing fund um to cover that that that's reflected in 20 2023 for the current year's budget and then we'll make that payment. So
that's why it's kind of a big deficit spend of 850 but there'll be a big increase you'll see in the current fiscal year and that that payment goes out in February of next year. questions you have now or I can certainly entertain them later in the agenda before the budget approval takes
place. We want to get started with students. Leave that up to you guys. I've got a couple questions, but we can wait. I mean, we can come back to it. Sound good? Report.
Good evening. Got the parade. Come on in. Y let's start on that side. We'll kind of wrap around. this way. Y we'll have you like right here. Keep going. So members of the board, thank you. Bruce Thompson, our activities director,
is here to present on our spring sports and activities here. Yes, welcome. Thank you. Uh again, Bruce Thompson, activities director. I'm excited. We have spring activity uh captains and leaders from a variety of different uh sports and activities. They're here tonight to tell you about
their seasons. Uh we had multiple conference championships, state participants, high participation numbers, so lots of positives. The only one not here tonight is Spring Musical. Um, and they had the Susicle was a big hit. For those of you that went, they had great reviews. I was there. I know
Dr. Regard was there. It was fantastic. Um, but I think we'll start over here with boys tennis. And then we'll just work our way down. Uh, good evening. Good evening everyone. I'm Alex Burns, a member of the Sartell High School tennis team and a soon to be sophomore.
My name is Dan Kenning and I'm captain for the boys tennis team and I'm just about to be a junior. The tennis team just finished with it most successful season both on and off the court. We have had a wonderful season filled with lots of success. This season was a first of many accomplishments such as CLC
beating Becker and STMA as a team winning our section and getting to the state tournament. The coaches and the teams indicate dedication has truly shown during the season. With our success, it has come with offseason hitters and those will put in the hard work. Some other notable highlights of our
season, we had a team match day against three other schools in reception. Our team also got an invitation to a JB tournament. Not only did we have many accomplishments throughout this season, but we also had many great experiences. Uh to name a few, we started this season off with the match and team bonding at
Rapids. Uh we celebrated the end of our season with a family team dinner at Partner Pub. We also had some great memories made on our trip to state, stopping at the Mall of America and eating dinner as a team the night before a match against Wisettto. Uh we were very fortunate to be a part of this
historic season. Uh I'd like to thank our coaches SA and Forber, our activities department, the Sartell Booster Club, and um the school board and all others who helped support us this season. My name is Kayen Beerman. This is
Simmons baseball team. Our season was very successful. We never gave up. We had the passion this year and that's why we were so successful. We ended up um being conference champs. We got awarded the silver academic award by
the coaches association. We were the second seed in our section. We ended up finishing third in our section, losing a very hard fought game to STMA, hitting third place, and we lost in extra innings, but it was hard fought. We also had seven out of nine
guys in our lineup batting over 300 this year. And Braden is also nominated for all state allar games. Uh my name is Sam Lundy. I'm with the Sartell boys golf team. Uh we had a pretty successful year as we set our lowest school scoring average in school
history and we had a lot of good rounds along the way. We got invited to some pretty good invitationals this year which uh was filled with very good competition which helped us. Um we had three guys make the all conference and we took third in our section and overall
we had a really good year and it was really good to be part of it. Thank you. Hello. My name is Caitlyn Burns. I was a senior this year and I'm one of the captains. Um I'm Taylor Jansport and I was a sophomore this year. The girls golf team had a very successful spring
season. Our varsity team placed fifth at the presection meet held at headers golf course and improved to fourth place at the conference championships at a lake golf club in Fergus Falls. Senior and our other team captains won the individual conference title with a round
of 73 t record. At the section meet the team placed seventh overall with four golfers advanced into the second day of competition at individual qualifiers. qualified for the state championships where she finished with a twoday score of 159, shooting rounds of 81 and 78.
Our junior varsity team also performed exceptionally well with several votes placing in the top five at nearly every game throughout the season. Some highlights of the season include an overnight invite at the MS Classic, the team event at K Yoga and our annual end of the year pizza party and scramble in
the dedication, sportsmanship, and girls show by all our athletes this season. We thank the Sell School District for their continued support of our program and we're very proud of Gwen to continue her golf career at University of Marty Kman. I was a junior captain this
past season. I'm Keyburg. I was a junior. This season we went 18 and six as our record. We had five allconerence athletes and four honorable mentions. We, as Key said, finished 18 and six, which is our second highest winning
record of softball history. We finished conference champions, CLC conference champions, and we finished second in the section, battling back three wins after losing in in the losers bracket and lost to Brainard to the champion section championships. So, overall, a very good
season for us and we were turning eight of our starters in seasons. My name is Dylan Smith. I was a senior captain for the lacrosse team. Uh my name is Alex Bird. I was a junior captain for the lacrosse team. This year for us was very successful. We finished
um eight and five and we had five athletes um become all conference and then some highlights of our year. We had some team bonding at Worley Ball Maple Grove and our end of the year banquet at Blackberry Ridge. Um we are very we are
very close group. Um we are very competitive on the field and off the field. also very close. It was a good season, one of the best in program history, and we're returning 11 of our starters.
My name is Ole Tunji. I was a senior captain on the track team and we had a very successful season as well. Track is a very team sport. We also had a lot of standout performances including sending 12 of our players to state. We also had
various allconerence performance and conference runner ups. I would say that as a team we were very close. We also had various team bonding events such as having like various relays even including like the throwers. So we would
do relays. We also had a pot lock at the track and then for the 12 participants that made it to stage we all went to our coach's house and he hosted us and we played games together as well. And
returning for us, we have Molly Stats Ski, who is going into her sophomore year, and she does hold the school record in the 200 right now. So, we're excited to see how that her goes.
Um, I'm Aiden Be. I'm from the robotics team. I was a sophomore building this year. Um, so on the build team, we were we are able to make a very robust robot by using our CNC router, our cold saw, our mill for some of our finer uh cuts
and whatnot like that. So, we were able to make a very fine uh robust and good robot that competed well in our season. Birch, I was a junior strategy lead this year. Um we ended up ranked uh number 12
in state um in the season uh with two very deep playoff runs at both the 10,000 lakes regional Minneapolis and Granite City Regional in St. Cloud. Um and ended up qualifying for the state
championship where we ranked I believe. Hi, I'm Caroline D. I'm the business captain of the robotics team over the We raised over $40,000 and at the competitions themselves we won the judges award, the team sustainability
award and two of our students won the deans finalist award which qualified them for the world championship in Houston Texas. Wait, wait, wait. You mean you and Adam won the deans list award. Just I feel like and did sorry to go back but didn't you do something earlier? Yes, you won.
You may win. It's okay to break anything. That's why you're here. I'm Storm going my senior year. This year we had 50 members on our track team. We had seven new members. We had
eight seniors. Uh over half of our team this year, which pretty good. We had a couple good finishers this year. We had
finished first division the handle shoot and we had Zack Wigma who finished sixth in the division. I'm Jack Lewis. I'm going on my sophomore year this year. We had 23 team members participate in the Minnesota play target trap championship in
Alexandria. That was this last Saturday. Uh Ryland here plays I believe 11th with over 300 competitors in the division. Uh Trey Mki meddled by finishing third in the boys JV division. Sir Kilmer finished sixth on the girls division for
JV and then we finished sixth as a team out of 27 teams. Overall it was a great season and we're going to improve a lot. And I think just to pay you back sometimes they don't do to your like they did so well and they don't necessarily communicate that. I just
want to highlight a couple things. One is robotics. We had a J team this year for the first time that was made up of middle schoolers and at the St. Cloud Regional there was 60 teamsish um and they qualified for the final round and we're one of two schools that had a JV team there. Uh and it was really cool to
see our teams working together but that their seventh and eighth graders are obviously competing at an extremely high level. Softball had their best finish in school history being up at the big schools. So again I think yes they took second but to beat St. Michael on the road like really really cool. Um we had
Gwen set school record with a 73 as I mentioned multiple track athletes Molly Sienna Schmidz our relays set multiple records. Um Ola as you mentioned took fifth in state came from talking about the coaches he was always good but in the last you know six weeks of the
season just went like this which is outstanding. Boys golf uh had five guys who average in the 70s and we took third. That just shows you how good golf is in our conference and in our section. Um, tennis going to state for the first time in school history, winning the
conference for the first time in school history. Um, lacrosse, the adversity that the team uh went through and stuck together. I thought our coaches did a tremendous job keeping them together, being together. Um, so I can keep going, but just wanted to highlight because
there's lots of really, really cool things that took place this spring and thank you for your support. Thank you. [Applause] Thanks. first. Thank you.
Okay. So, we will move on to our schoolboard committee reports. Was there anything? No. Wednesday. Great. Yep. Upcoming meeting on Wednesday. Career tech ed. Okay. Communication and technology.
We did. We did. We did. Yeah. Sorry. We just talked about it. I'm thinking of community. Yeah. Sorry. Um, yes. So, communication and technology. Uh, touched on the new website with one coming down. Um, also touched on the
community survey. I know that go into a bit more information on that. Um, but 849 participants, so that was more than last time. Um, and so great feedback through the survey. We also
talked about the Saber spotlight. Um, and kind of specifically one of the items that we touched on was that city of Sartell is phasing out their newsletter. Um, and one of the questions or options was, is
it something that we could kind of allow space for in that newsletter? But had good conversation around with all the different townships or cities within this school district, what considerations we should have about that
decision. overall seems a bit it was a recommendation to not proceed option. Um we also talked about the three sharables. So as as a board we agreed on
helping bring some more awareness to the decisions that are made and things that we talk about at our board meetings and so where to necessarily post or share those three sharables. So after good conversation on that topic, um Sarah Kyle kind of came back to us with with
the options that we saw which is on the website is primarily where they're posted. Um but then also they're sent out the news and announcements web page included in the email announcements to the IC748 families and then are going to be included in the June savers.
Um, we touched also on streaming and that we are trying to do all JB and CB games. Um, and so some of that just requires internet connections, cameras, someone to operate or turn it on. So, still working towards that. Uh, 24 25
winter season at 33,000 views. Um, and then from like a physical safety and technology, they had on tech tools that we use. So, safe visitor um which kind of scans driver's
license um for visitors, the number of cameras um which is 325 across the buildings. Um door badging, radios, walkies, other radios and walkies was one that they
said was super helpful because no matter what school you go to, you're able to kind of use the same um instead of having to have different walkies or change. Um and then talked a little bit just about uh Benton Stern's IT agreement and
that we were chosen or selected to provide some of that support for that for their IT services. Um which overall will be about eight hours on site, seven
remote on a weekly basis. So 15 hours total is the only other thing that I had was uh for the just back to the community survey in 2022 it was 694 respondents. So the
849 is a big increase but as far as full information on the survey that will be presented in our July regular meeting for the community. So more information details come from that. But that was just a preliminary takeaway was the response rate was very good.
I don't think you missed anything from my perspective. The only thing I was going to add is the this meeting was supposed to actually take place before our last regular meeting which is when we actually approved the Benton Sterns IT agreement. So that was why we still talked about it just to to clarify. So
we did approve it and we obviously didn't know that that was happening but it was nice to get a little bit more information on it at that meeting. We had to delete it for was it weather? No. Um there was not a community education
financing personnel. Have you guys met? Uh we did on board. Um Joe pretty much took care of the finance part of it. Christa, if I missed something, jump in. Um it my takeaway anyways is that we're fully staffed for classrooms.
you sir and then fully staffed for paras and for special education and um that we closed some of those postings that were out there because we are fully staffed. So those were that was my takeway. I don't know anything else to add.
So we have our legislative network and advocating for fair funding. Uh we did have a meeting May 22nd um at which time everything with the legisle was still up in the air. So, what we're hearing tonight from Dr. Revard and Joe about finances is a lot more final than
anything we can report on from that last meeting. So, um I don't believe there might be a summer meeting, but I don't know that any of us are signed up for it. So, probably not. Okay, great. But yeah, usually the regular meetings
are the ones throughout the school. assess any updates? Uh, no. I have my next meeting in July. That's the one that's at and then negotiations. We meet next Wednesday with both groups
and facilities. We are scheduling something hopefully for August. And then policy Yes. Um we had on our list 203.1 which we are
tableing and that's the first agenda item that we will have at the August meeting. Um that one's the school board procedures. And then um we are adopting a new policy for admin recommendation which is a neptism and employment
policy. That'll be polic number 498. Uh we revised 503 so that'll take three readings. Um 506 the student discipline is also a revision. Um and we are
adopting excuse me admin recommendations. Uh 506.1 is the student discipline form. That was just a review. There's no changes recommended. Um and then 512 is a school sponsored student publication
activities. We will adopt the admin changes. Oh yeah, we had our monthly meeting first Monday of June. Uh give you an update on events coming up for senior connection. Uh August 12th, there's a member social event, probably ice cream and jazz music
that'll be at this community center. U there is a going out to dinner event on July 10th. that uh is a carpool leaving from the community center at 5:00 pm going to
Bolas to the Jord's Trailside Cafe which is on the Suland Trail and Senior Connection hosts trivia the third Wednesday of each month and some ideas that they have for upcoming seminars are
to get folks in to help with technology specifically smartphones for our seniors and Um, yeah, I don't have any dates on that, but look at I did get to go to Tunes and Trucks.
Yeah, which was it was very very well attended. A very very um nice event. So I think the the takeaway is that they need more food trucks because from what shared the line at the people place was at least 30 minutes of a wait most of
the whole but otherwise a really great event. They did a really good job. Okay, I think we got all of our committees. So, then we'll move on to action items. And I apologize, nobody actually talked about this prior. Does anybody want to offer to read the
explanations tonight where we're at? So, first we'll look for a motion to approve the resolution accepting. So, second motion by Jen, second by Emily, and
I just got it. Thank you. All right. So, again, thank you. Huge thank yous to all the donors because there's a lot again this one. Um, I'll list them off. The Storm and Sabres Booster Club gave to Sartell High
School almost $5,200 just shy of that for girls hockey coach buses. Uh Leach Township gave to community education $3,000 for summer wreck sponsorship. 3T's golf here in Sartell gave to the
high school $50 for the unified club track and field event that we had at the Riverview Stadium. Next grad gave to the high school 000 for a scholarship. Our Sartell St. Steven PreK to 5 PTO
gave to Riverview about $380 and change for ice cream treats. And that same organization gave to Oak Ridge just under $870 for the big truck family night that happened this spring.
Uh Sartell St. Steven Education Foundation, SSCF, gave to the district $986 and change for the all staff breakfast that happened back in August of 24. SSF also gave to the high school $200
for the awards night sponsorship. Chick-fil-A gave $1,000 to Sartell High School for the golf simulator project. Um, the prek to 5 PTO also gave the Riverview about $2,550
uh for the Riverview picnic. The American Red Cross gave to Sartell High School $2,500 for a scholarship. Uh, Sartell All Sports Booster Club um gave two amounts. one to the high school
um just over $3,500 for boys soccer uniforms and the other was just over $500 for softball visors. West Bank gave to Sartell High School $500 for the golf simulator project and Curtis and Sarah
GR Gainsforth, sorry, um gave $200 for the same golf simulator project. Thank you very much again. Thanks. Any other discussion? Hearing none. All those in favor signify by
saying I. I. Those oppose say n. Motion carries. I'll look for a motion to approve the 2025 2026 preliminary budget. Motion by Matt, second by Chelsea. Emily, you already said you had
questions. Just a couple, but now um Okay, basic question. So, when we're talking about the funding, the funding formula increased the $200 per APU, but where we're talking about per pupil re
revenue, it looks like that went down by a little bit or it's projected to be down by roughly $100 per pupil. So, we're we're showing a decrease in that. What would the difference be between the per pupil revenue and the formula revenue that's
increasing? And I'm looking 90 if that helps. Yeah, I see what you're looking at. Um, so that includes all revenue sources. Okay. Including some onetime revenues. So in 202425, we had about
$300,000 in the REACT um funding, but the bigger sources were in operating capital. We had about $1.7 million combined that were one time related to our iPad refresh. So, the sale of our
iPad was about $700,000 and our old devices and then the um we had emergency connectivity funding federal money that helped us purchase those. So, that those are two big a couple big ticket one time things that you know
affect the top line I guess you'd say last year but not this year. Okay. And that really led to my next question which of the 1.1 114 deficit overall that we're showing a lot of that is what you just described
330 in the read act and then a lot of that funding that we had for the iPads the onetime payments and all of that correct yeah the 1.1 total deficit includes um yeah about $200,000 of that is
related to LTFM and operating capital combined and then 200,000 more is related act like a spend down of dollars that we have that we have to reserve at the end of this year that'll carry forward and we'll spend next year to finish up training all the teachers. So yes, a big
and that's why even though the total changes is $1.1 million that the change that affects our unite is 545. Okay. I guess I I feel like most of us probably sitting here understand this, but on page 91 where the numbers are
red. Like you clearly explained the kindergarten, the incoming kindergarten and the outgoing 12th grade, but can you give a little bit more explanation for everyone for like the red down on the for ninth? Sure. 10th I'm assuming it's PSO. Yeah.
as we go from 9th to historically we always lose students in terms of how they're funded when going from 9th to 10th starting in 10th grade because you know as they're eligible to take PSO or college and
schools classes um we start to lose some of the funding for them. So that's we we historically gain a little bit every year starting in first grade. Um we gain a few kids as as you know people choose
something different for kindergarten but then choose to send them here for first grade. We get a little bit of a bump initially always and then we always kind of get a little bit of a trend uh throughout and you can see the biggest jump is from fifth to sixth grade um
just because St. Francis and other elementary schools top of fifth grade. Our middle schools start with sixth grade. So some families that choose to go to private school or home school sometimes for the elementary level find but start a middle school to be a good time to transition public school. So
that's where we see that gain. And then yes, as we gain get farther down once we get to 10th grade, you start to have students choosing alternative high school options, online courses or PSO. And that's why we lose students um from a funding standpoint.
We always lose more kind of in that 11th grade is a big drop off year because a lot of them choose PS starting then. So that's why those are in the red starting. Thank you. If they take college and schools courses
versus PSO, do we retain the full funding? Yeah. So I kind of misspoke when I said that. the college and the schools ones if they stay here the ones that are the college credit ones that are taught by our own teachers we get the full funding credit for that but not the PSO and not if they take an online
class that's offered through a different public school sure but we are offering more Dr. question but we're offering more college in the schools this coming year we have historically to try to maintain some of that retain some of that
also just wanted you to point out because Dr. You said that we had graduated 304 students but yet our students here 285 students and these aren't I should these aren't headcount students these are ADM students so it's this is how I think students
so as an ADM as an average daily member another thing that might be important to highlight is you know we're looking at a 12% unassigned fund balance at the end of this coming year and yet For food service fund, we're looking at, you know, in the upper 20s for percentage,
but might be important to highlight, but those are completely separate funds. Yep. The food service fund we anticipate ending at about 28.5%. Um, and those obviously can only we're very specific in what they can be used for because we get federal dollars in
those, you know, it's very specific for what we can cover. They did expand the use of some of those um in the legislative session. So, for example, if we're replacing or a walk-in cooler or a
major piece of equipment in a kitchen, we can now pay for the electrical hookup and the related plumbing or whatever the building changes that need to occur to have that happen can be paid for out of the food service fund. In the past, they couldn't. It was the specific equipment
can be um but building improvements or building changes that need to be made to incorporate that couldn't. So that is opened up as an acceptable use. Um cafeteria tables are another one that starting last year we could we could use
and we replace some using food service one this year. So um very but we're very specific and that's a program that gets audited very closely. So every year our own our independent auditors that do our financial statement audit do a food service audit because the amount of
federal funds we get and then we get a program audit from the department of ed um state department of ed at least every five years to and they are pretty granular in what they look at. They look at all our expenditures and make sure we have bids or codes for you know they check all the thresholds and they're
very very uh closely monitor that. So and as Joe could also comment most Not all school districts have significant surpluses in their food services funds. There was a lobbying effort this year to try and loosen up what those could be used for for expend.
Yeah. What Joe explained has been talked about at our staff meetings a number of times. That's not directly related to that mission. It always comes up as an important topic. Um, another thing that might be worth mentioning is I know you know we're looking at um
negative numbers on our balance sheet, but uh you talked about budgeting for increases in expenditures for our staff to contract here for teachers for multi-unit principles. Correct me if I'm wrong. Even if we choose to give zero or 0% increase on their tables, their
salary tables, there is still an increase to our budget expenditures. Correct. Right. Yeah. Yeah, there's a rollup cost included that we factor in for those contracts. Um, just to for example, the teachers contract, there are steps and step and lane movement that equates to some increase in the
salary schedule regardless. Now, that's all up for negotiation, right? Um, same with step movement in the multi-unit contract. Um, but there are, you know, budget assumptions that are made to knowing we have contracts.
Uh compensatory is one we touched I touched on a little bit earlier. The the the bulk of the change that was looked at or that was going to happen was basically saying only direct certified families can qualify towards that. And direct certified means they they're on
another form of state or county assistance like a Medicaid program or a um food reimbursement program. Um, so those those students directly qualify. Um, and
the there was a law a couple years ago that expanded the amount of program which programs would qualify you for free lunch. So everybody saw a bump in their compensatory about 3 years ago and the legislation that was talked about um
was going to be only using those direct certified students whereas we do still collect applications because they can benefit families for other reasons for our you know school readiness pay scale for community ed fees for athletic fees.
So we do have families that still apply and as and the law is reverting back to you can still use your paper application now for now uh to qualify for that. So there were winners and losers, if you
will, within what was approved. And in general, if you do a good job or if you have a significant amount of families that are still completing the application and qualifying that way, they're not on another type of assistance that would
qualify them otherwise, then you came out ahead in what the legislature passed. And if you relative sorry relative to your direct certifications if you don't have very many applicants at all or or maybe you don't there's not
a big outreach or a big um ability or you know push by the families to complete those for other reasons then you'll probably lost revenue in what what the legislature proposed or approved last week. So there were because it's a relatively small element
of our budget um It wasn't as big of a concern during the session, but there are districts that definitely lost in the half to three or four million dollars per year range um in compensatory funding. So, it is a big deal legislatively going forward. That's
why you hear um from a lot of the, you know, inner ring districts, they're very very concerned about about compensatory and what that looks like for the next couple years. Um for us, fortunately, it's not as big a questions.
So, I'll take a moment to thank Joe with a $70 million budget. The regular session ended up 20th and Joe was just fine, not worried knowing that he was coming here to present to the board. A session, special session
happens on June 9th. When I meet with Joe everything. We are very able no other um other discussion I will go to the vote. So all those in favor of approving the
preliminary debt budget for 2526 signify by saying I. I. Those oppos say nay. Motion carries. We'll look for a motion to approve policies 417, 425, and 505. Second. Motion by Matt, second by Emily.
Any discussion hearing? None. All those in favor signify by saying I. I. Those opposed say nay. Motion carries. Move on to our discussion items. We have our first readings of policies 498, 503, 506, and
512. I did already let Dr. Revard know, but I did see a grammatical error for policy 506. It was in Sorry, I'm really bad with Roman numerals, but it's X22. So, is that 10
12 C3? There was an a lowercase N right before nonexclus exclus I can't say exclusionary um which Dr. would be removed or it's probably already been updated but just wanted to make sure
that would be a slight change otherwise was there any other discussion on that I had one also just formatting change so under student attendance 503 Roman numeral 2
B one C. So I know this is this is language about the three hours a week that students get by law for religious instruction. Uh two comments real quick. I think it's
redundant with the six above that page of that which says religious instruction not to exceed three hours in any week. I was thinking we could maybe delete the shorter one like we did with the medical dental or orthodontic that got moved
on. Yeah. So yeah, the shorter one that describes the same thing in the previous that just seemed redundant to me language. Yeah. Um but then I do think the new language should be in the same
list. The way it's phrased, the way it's phrased, it's meant to be in the list following B where it says the following reason shall be sufficient to constitute excused absences. by itself starting with the word that it doesn't make
grammatical sense. It is the way it's written in the statute. I know, but in the statute it or at least in the model policy I looked at I guess I didn't look at the statute, it follows the language above. That's just a suggestion.
Oh, I see what you're saying. Yeah, it should it should be under the list under B to have that intro language. Yeah, I don't know why I Good point. I why it's broken out in MSBA as its own and I so just not starting with that is the
wish from the board to remove Change this number 126. rather long paragraph. The other policy. Any other comments? Uh I have a question
on 506 student discipline. There's some language three or four sentences on the first page in Roman world 2 that are deleted but when I looked at MSBA's auto policy they have not been that language has not been removed.
was just wondering what the what the rale was. That was basically me being extremely passionate about the fact that it's not statutoily required to preemptively defend ourselves for adhering to disciplinary practices
within our buildings. MSBA really goes into a whole tribe about why it's okay and all of this stuff, but really I felt like it was I personally felt like it was unnecessary for us to like wage a preemptive defense on why we're going to
carry out a disciplinary policy within our school buildings. It was a very lengthy very wordy intro of why we have this policy and we don't have it in other policies really recognizes that each of primary
importance and this close to length the balance that must be maintained between authority and self-disipline discipline as the individual progresses from a child's dependence on authority to the more mature behavior of self-control. I mean, none of this is statuto required, nor is it I mean, it's just like a wordy
explanation of why we have a disciplinary policy and why we may have specific things within the policy. But there's nothing legal about us, you know, basically disclaimer on
our buildings. I felt like it just invited uh somebody to question this more than anything. So that was my my passionate response to the lengthy wording within the policy. I
see your point. I just um and I haven't gotten philosophical about it. It's not like I've studied this language over and over, but just reading it. important enough for and I don't know when it happened but it was important enough for one of our prior school boards to include this language.
So I wouldn't want it to be taken as you know we don't you know one of the lines that's crossed out it's all students are entitled to learn and develop in a setting that promotes respect of self others and property. I mean it it's not controversial stuff and I just don't want it to be taken as that's not
important to the district anymore. Though I do get your point it's probably unnecessary in the first place but it's word for word what MSBA has. So I think a previous board probably adopted a policy, you know. So I don't know that there was a lot of passion necessarily like it's not our own words. These are
MSBA's words that we copy, which is fine. There's nothing wrong with them, but again, are they necessary? And we don't start any other policy out this way. So why? And I don't know why MSBA did either, but Well, some of that was redundant anyways. Isn't that why we
kept the first sentence? Yeah. Right. It's it's a general statement, okay? It's it's basically giving you the outline of what's in our policy. I mean, it's it's said already in in the other
policies, just read that like number seven. And it goes down with all the what those kids are required to do. list pretty much the same things here.
This is just a bullet statement for it. Yeah. And what's to come? Yeah, you're right. As long as we're on record saying it's not that we disagree with these things. It's just we're a general statement. Yeah. We're trying to cut the length to it wasn't necessary in the first place. I'm fine. Number seven is a
standalone statement. All students have the right to an education, the right to learn. So it kind of does without all of the words it does somewhat repeat itself throughout the policy as well. question. Then we will move on to our
superintendent end of year evaluation and I have you all have the copy in front of you is the wording that Matt transcribed and emailed to me right after our session. So I'll go ahead and read it. The Sarell St. Steven Independent School District 748 school
board conducted our annual review of the superintendent on June 5th, 2025. Schoolboard members in attendance were acting chair Vice Chair Matt Morley, Treasurer Chelsea Veland, Clerk Emily Larson, and Director Jen Smith. Also in attendance was Superintendent Dr. Michael Revard.
At the post meeting pursuant to Minnesota statute section 13D.05, subdivision 3A, the school board discussed three goals during the evaluation. Number one, schoolboard inquiries and development. Schoolboard members discussed that Dr. Revard effectively addresses questions from schoolboard members and provides
followup with consistent communication protocols. Number two, informing the as a whole. Schoolboard members stated that Dr. Revard effectively communicates with community members about school district affairs. Number three, staff evaluations. Schoolboard members recognize that Dr. Revard has been
highly effective in creating consistent performance evaluation systems to be utilized for all ISC 748 staff. He is effectively implementing these systems across the school district. The school board continues to value Dr. Revard's steady leadership that aligns with the district's vision of being future-minded
and student focused and is confident in our decision to have him I move on to our three. Okay. of the board. I have three approval of the 2025 26 budget setting
financial priorities and supports of staffing programs and operations for school year. Our spring activities report which highlight participation achievement program updates performances by athletes and activities
and then superintendent evaluation provided leadership progress towards goals and directions for Are you putting them in order that sounds good? Y we have a future board meeting on
Monday, July 23rd, 2025 at the district office here at 6 o'clock. We have a work session August 13th, it's a Wednesday, here at 6 o'clock. Future policy committee meeting Monday, August 18th, um here at 4:30. A future board meeting
on Monday, August 18th here at 6. Is there anything else that we missed for a motion to motion by Jen, second by Emily? Sorry. Any discussion? Hearing none. All those in favor signify by saying I. I. Those
oppos say nay. Motion carries. It is 7:18 and we are good. That was the