I guess too busy watching your eyes. questions. It is now 6:31 and I'm going to call our first of the United States of America and to the republic for it stands one
nation indivisible. Liberty. So our first item. So good evening members of the board. So, we did have an ask to review our facilities and the fees that we've had both previously and where we're looking to be going after July 1 of this year.
As a new superintendent, I heard a lot of feedback even during end of last summer about our facilities and I had some questions from some board members. So, as a district administration, we did do some research. We spent some time with some community members and associations and then we sat down the
month of January and February and tried to work out a schedule moving forward after this July. So I'm going to we provided some information for you. So what we do
have is this idea that we know we're hearing from members of the community about our fee structure. We know that there were concerns from associations that When we heard some of those concerns, we made immediate reductions in touring costs in the fall for some of our sports. They looked at
those weekends where things were relatively expensive for our associations tournaments. And we knew that as a team we wanted to start thinking about. We also started hearing after January
1. So we did meet with some members of our community. asking about gym time. We spent about a month and a half trying to work that out and make something happen. They will need to register that we're excited about
that. The thing that we really wanted to spend some time on this meeting to make sure the board heard about was related to some of our costs. there. But we did in previous years have a three class system in terms of how we
looked at price interest and I'm just going to throw those all up there. So this is going to lead into our fees, but previously what we looked at was that class one was all of our district
activities. Class two was for anyone besides that who had 80% of the kids roster community members and class were those other entities that might want to use our facilities. This
was going all the way back to 2019. Yes. Question two is just those teams or things that are going on that have at least 80%
of students on average school were I I think that would be which is where we were hearing a lot of. So as we went into going thinking about July, we thought about adding another class and Emily was justing to
that and so we made class one become class zero. That was about 15inut discussion because we go backwards, forwards, we add a class four chose class. Class zero is all of
our district activities, our basketball teams, our wrestling teams, all those folks who use and are part of our Steven district already and we added the class. Why this will make a difference,
we'll get to the schedule here in a moment. Those are the associations. and community I don't know teams I guess maybe would be one word where we already know that more than 80% of those kids if not 100% are
students of health class two remains the same because we do have some other activities out there that we wanted to continue to possibly have a higher fee for class so how does that end up
We were hearing pretty loudly from those groups, especially in class one. And after examining our neighboring school districts, to see where they were at with teams and associations that were similar to class one was this. So this,
forgive me, you do have these in front of you. On the left is the previous schedule for up until June 30th of this year of what our prices are. So, as you see right now, if you are class one, you
would be paying $25 per excuse me, $25 per court, but $75 for a full gym at the high school. And that we'll just use that as the when we go into after July 1st. And
is this an hourly rate? This is per court per Yes. per hour. As you now look at what we've added with having now a new class one, you see that we've decreased that to be $56 for the
whole gym per hour or $18. So we've started to look at some of those associations that we last and bring in a reduction in their fees. We had Joe take a look at that to make sure this was a cost endeavor and we didn't
have concerns about how that might impact education budget. Joe comments. Um no yeah part of the I think discussion as well and we can get that we get kind of f further into discussion but um is how
groups are charged court versus um attendant fees those types of things. A lot of times what was driving up the cost for some of the groups was the need to have additional staff there. Um so I think this will clean up and answer a
lot of those. I think this is still um will be feasible from a budgetary standpoint for community fund but I think it's going to meet the needs of a lot of the local groups that have the most issues with how much they were being charged mostly in comparison to neighboring schools.
How's this break down as far as like the janitor pieces? So you listed some classes that you already had a robotics group that wants to they would bring that to the district.
No, I don't think we've gone that far, but I think for me it would be looking at the participants are on that class one possible association team and ensuring that it's part of what we're already kind of offering within the school setting. And a big part of this
is we want to make sure that our associations and those entities that serve the kids Thanksgiving are able to the cost for when people have to sign up. We want to make sure things are
accessible for all kids, all families while recognizing that when you start looking at the fees that we have in place and I I applaud previous administrations for not raising fees during the last six years. There was still I think an appetite and
opportunity to get some reductions in areas for those fac of our facilities and our community. Well, we should be able to show off our buildings tournament. Can I ask what's
in it? Yeah, I'm sorry. You have the handouts, too, but trying to get everything up on the board. I knew I knew it would be a challenge. So, Rotary Club, Lions Club, Chamber of
Commerce, our Boy Scout groups, other coalitions, there were some ones that we were just used to working with that we're now separating. My you have a copy of released to the
public as we get ready for July as you get into the price and reduction percentage wise was applied to our middle school. So you'll see the same opportunities for reduction rate and maybe
more possible although we know our high school And the same thing happened until you get down to our athletic fields at our elementary schools. We look for opportunity to reduce those
classes per hour. But when we got down to the fields and thinking about having a reduction per class organization. We're currently charging $5 out from a district administration
perspective. So nice facial. So what what a big part of our conversation is trying to find and duty for
weekend. So what we're we can't not have those fees for when it's necessary. It's just not possible. What we're doing is we're working with our
Sunday. cont. But before I think we had what I'm learning about 90% of the time you had both and and a lot of it depends on what's going on. I mean a lot of these rentals are just during the week practices
throughout the week throughout the season. Um so a practice you know do you need an attendant on for every practice? Not necessarily. Right. A lot of our coaches are either staff or, you know, people who've got a pretty good handle on. Um, there's there's already custodians in the building from a security standpoint. Um, the coaches are
people who have gone through background checks for for the youth associations, etc. So, we don't always have a building attendant on per se during the week. Um, for some of these groups, um, the tournaments we're going to have to have
custodians on. That's all there is to it. They make a lot of mess. there's things things go things go wrong you know cleanups need to happen um so those are kind of you know non-negotiable but I know one thing
looking um with Jen Traver and community ad and Jesse um is just have been is basically how do we have better communication upfront what the group can expect as far as what kind of custodial coverage we have to know some groups have had some surprises in the past
where it's like we got two people on all day for some reason, it's a lot more expensive than if they stagger and don't overlap as much. So, um I think some of that is just um a little bit of sticker shock that some of these groups have seen after the fact and they go, "Whoa, we didn't know we were paying for that
much custodial time." Um so, some of it's just our internal procedures around how do we allocate that? How do we make sure we're not having to make sure the balance is right so we're getting everything we need done? We're comfortable with our coverage and everything's going to get cleaned up, but we don't have overkill and staffing
that's going to be, you know, detrimental to the groups being able to afford our buildings. I guess my question was supposed to say personnel not included regardless. Yeah. I mean yeah personnel personnel includes
custodial yeah and we often don't see those questions. Well one thing came up under the old I brought that kind of um is when this school got built, they
went off the promise of we weren't going to charge any parking and then it went to $5 for a parking sticker and then it went to $20 and now I think what is it $120? I'm not even sure to be honest with you.
So I know there's been a lot of that have reached out to me saying this is ridiculous. We pay through the taxes and everything else that's coming up. But I've never gotten a solid answer why
all that kind of money for parking. Where does that fun? They stay within the high school and I know they've used them for some security cameras and things like that the last couple years, but I'm not sure about the
sh I will follow up who first. So has there been any followup then with the associations as to what the changes are in cost? We started talking. Okay. I mean I would assume that there there's not a lot of push back and
everyone's happy. So okay. So do you think we'll be able to draw tournaments? That's kind of the hope. We have lots of tournaments. We have quite a few. Um, and the class 3, some of them, some of the events and tournaments that are put on are still put on by class 3 groups. Like, you
know, if it's an AU tournament or a basketball event that takes place over holiday break, those are class three for-profit entities that put those on and we're charging them the full rate for those. But for those uh my understanding on the football
field though, we can't do any kind of tournaments. tournament, right? Yes. Right. Oh, in terms of outside of the rental fee issuing. Yeah. I didn't know that's I thought you were talking about little
kids. No, no, no. I draw in again. It would be nice to be able to draw those outside tournament business. But the reality is let you know just last week I was at
high school for our region and that's the committee that puts on the section they are trending toward a high section So it's still I wouldn't say it's
impossible for us to host comments were made in that meeting. Yeah, it's just that yeah, with the weather with the weather, you kind of have to take it day by day and make the caller, but it's it's not a trend that
is going from the seven. Oh yeah. When it comes to concessions, how does that operate through us? So the middle school one year the basketball association just because I worked that concession. We couldn't be inside the
concession stand. We had to set up tables. But at the high school you could work inside the concession stand. So what's the difference? I don't know the answer to that. Um, off the top of my head, what I what I believe is if we are running it ourselves, like if we're
going to have the concessions open, it has to be our group that runs it. So if you're as an outside group want to rent if you as let's just say the basketball association want to use want to have concessions you either have to run it
through us and our students and our adviser covers that um or you bring your own stuff and set it up because they have their own like our concessions advisor holds the food manager safe you know handling license and all that stuff
and the inventory all that we don't pass it on to other groups. So basically, you have to bring your own inventory if you want to sell it or you can have our group run it, but then they take the money. Sure. It's the same one of their rooms and you want to
serve, you have to have it in you couldn't serve, right? But this particular tournament, we have one group not able to use it and the other group able to use it. So somebody from the association can It could be, but we don't let them use
our inventory anymore. Okay. Yeah. And I did have an outside group who's affiliated with school district. I think also when I ran volleyball, but it wasn't concessions. I guess
confus student council always ran and then I think this last year athletics took it over athletics took over the um football stadium and I believe the outdoor stadium the
outdoor concession stand at the high school and Student council still runs the indoors. Yeah. We're excited and continues to facilitate our partnerships with community associations. So as as part of SBA's work with us. We
know that they recognize that a big part of work of the board is to ensure that we have a strategic plan that the community is feeling part of that the school board is feeling like they spent time on and we know that we have a strategic plan currently that's going on it third year. So this evening we're
just going to spend a little bit of time going over the strategic plan some of the things that we're doing right now that we know that are in place and welcome any advice from about where you think we should be going next to you plan whether that's timing whether
that's concept but we us will go over a brief overview of where it's at right now so our first goal is related to student achievement and growth we know that as we've gone through these last three
years we continue to improve on our MPSS multipleear system of support process is something that as I've spoken with principles and director teaching learning We recognize that we were doing it before, but now we do it with a great deal of rigor ensuring that we're having
to have multiple levels of differentiation for kids, which leads right into that second bullet. Our third bullet there is our literacy plan continues to get stronger and stronger whether we think about that as being forced because of the read. But we also
recognize that we've always done a very good job of teaching children how to read and start And lastly, fast bridge has become a game changer for most school districts across the state of Minnesota for assessment tool progress. So we see that as being
something that's directly related to the strategic plan and supportive environments. This is another one of our colors of the strategic strategic directions. And um some of the pieces that we wanted to highlight here are as you all know the community survey went out today. That's
one uh periodic way that we use to see how our families are feeling about our schools and um and providing those environments that are supportive for our students to learn. So we will obviously use the findings from that moving forward as we're looking at our goals for not only
each building but also for the district as a whole. Number two is probably a big piece for that healthy environment. Um the approval of question one impacting indoor air quality of view um you know that'll be moving forward over the next few summers and we really hope that will
help our learning environment specifically in that building. Um the other piece that we thought it was important to highlight was the continued work on our emergency response protocols and um work on kind of delegating where the the safety um responsibility and
oversight kind of lies here in the district. And u so these are just a few of the things that we've done. All staff were trained in in person and online do inerson training every three years. And so this was an inerson training year. We spent a lot of time this year on our
district reunification plan. Um, and I think we'll probably talk about that more later tonight. Um, but we spent a lot of time working on that. And then obviously what the survey responses.
Responses right now are being on social media. people from outside but uh school and family partnerships we feel really well I've spent a lot of time especially the last weeks working and
trying to take a gau frequently. So we spend some time talking about that. I have been doing an audit on our engagement and what we have in place and we're going to do some comparison with that previous 2019 2020 to see if we
have come down. What we did recognize right away was that with changing our grade level configurations that our principles bridge and have done a really good job of trying to keep that being
school per engagement, they're trying to do a lot of things together. So the concern is does it feel like a decrease or is it more collaborative efforts? So we're getting into
that figure. We continue to look at our surveys to we continue to collaborate with local organizations. I think we're pretty proud of how we partner with people
whether it's our association whether it's the chberenduring feedback with We've looked over the last couple years that's allowing members of our community. And I think for me, one of
the biggest celebrations that I've seen this year is our parent membership and participation is second to fact that we have meetings to discuss the instructional strategies. All right. Stewardship of resources.
Again, one another one of the the pillars that was laid out in the strategic plan. Um the first couple items are really things that we talked about at the U board the last board meeting in St. Steven. Um Mike went over the enrollment projection for next year.
We're down about 38 ADMs anticipated for 202526. And we've gone through our, you know, class size ranges at each grade level and really identified where staffing adjustments were needed to respond throughout our system to to
where um to make sure our staffing levels were appropriate. Um our unassigned fund balance is projected at 13% as the end of this year. Um it's in line with our our target in policy of at least 10% and up from our original
projection um that was approved last June. This spring and and we'll be meeting with the finance committee in early uh June on this or late May as it one of the two remember where we landed on that one. Um uh for budget adjustments of about 750
to $800,000 for the 202526 fiscal year. A lot of those we've already um talked about within our staffing. Um some of the non-renewals that impacted that. Also some retirements um that are playing into that to help us get to that to that
number for next year. Um still working on crafting that budget u based on what we think is going to come out of legislation and I guess what are the known right now. Um and then also the big rocks we'll have for next year are the negotiations with our three of our
largest groups. Um all those contracts will be open at the as of June 30th. So the teachers union, the multi-unit 284 and the principles will all have negotiations going on. Um which obviously they each have impacts on our
budget, significant impacts on our budget. So it'll be a big a big year for as far as setting our budget in the right direction for the next couple years. This is an area, but I also forward school
district communication. Um, obviously this is a very large kind of overarching piece of the strategic plan and we're just going to highlight a few things here. One of the things I mentioned previously, the community survey went out today. So that's one way we're communicating with our stakeholders. Some other things that we just wanted to
highlight. Um, I think everyone has seen on social media. There's very regular social media posts that the district puts out highlighting the good um and the fun and the happy things in our district as well as trying to provide important updates. We our families get their information. Um, we are still
working on that transition to the new website platform. Um, I I'd like to think we're very close, but we um we just need to pull that trigger because it's never going to be perfect. Um, I think internally, so there's some external things that we're doing
internally. Um I I think we do a very good job um talking to at least the union leadership um in our largest bargaining group which is our teachers group. Um both Dr. Revard and I meet monthly with our SD leadership um as
well as Dr. Revard does monthly meetings in each building with the principal and the leadership and building representative as well just to talk about building specific concerns. um along with that that's not listed in here, but we have a coordinating council
where we bring together all of the um building representatives from each of our buildings as part of that um teachers group along with their leadership with all of our principles and um district administration to really kind of talk about things that might be
um changing or concerns of the group. Um and then we are also working on a year end staff survey for all of our staff just to on what we could be doing differently, what we could be doing better, what we're doing well. Again, this is going to be more focused on communication. So, that's going to be
communication from a lot of different areas, you know, some from from my area, some from instructional areas. So, we're working on pulling that together and we hope to get that out before staff leaves.
Not in my So, that will be new for us. where it's been districtwide. Yes, it's always been building specific. And then the last thing is um Sarah Cuffy has done a really good job creating relationships with our local media outlets. Um as you know, Dr. Barbara is
writing newsletter articles as well as monthly interviews with both of these outlets. Um additionally, um they're because we have great relationships with them, they're very good at press releases that we might provide. For example, this last
week as um we get those to them instantly on the page. So it's nice to see that our traditional consultants are also very provide updates for us because of the relationship that we built. I
received text message at the time of neighboring school district's work. So you say you're saying we were doing how frequently were I think it was fairly regularly but I
don't know that it was including all of our staff one large sur So my food service would do surveys periodically. Um I think our principles would do surveys of their teaching staff. I don't know if our pair of professionals were surveyed regularly. So it was very disjointed and we're trying to bring
that all together and all of our staff and get a bigger picture for things coming from district specific communications and then we can ask at the building level as well. But we'll get to see how we're doing districtwide communicating to our staff about things they need to know.
I think we want to be vulnerable. The last pillar that we talk about is high quality instruction. The areas that we continue to work on we are addressing standards from all content areas adjusted. We're
working with our team right now. We're improving their outcomes. Our instructional coaching is stellar. But also being there to improve our instructional practices.
We work with Joe to make sure that our professional development activities we have funding for that we're making sure our folks are being innovative that are going on across the street. We are we are where we're supposed
to be a celebration as our principles will be completing their principles that's been a two-year process all that I think So those are the areas. Our our goal
tonight was just to reamiliarize the board with those areas. I do have every intention to go through the where we're at on each of those. They all feed into the strategic
plan. I'd like to call something more feedback. But I guess the question Trisha wants to go through is where would this board like to go in
It's a big cost and we are not one of my a$50,000 I mean what we have just went through but just review what we have and at least this make it more.
My initial thought is I think there's probably some adjustments there's two that we really want to focus on or two items that we really want to I don't know what the number will be but really go into those and then you
know we establish a timeline our decide that there's two questions. I think that's the other way for administration versus rightly saying
this is what it's going to be. the next years instead of saying yes for me the strategic plan excuse me especially where the board's involvement is very important having those higher
level administration want to be able to design and being able to bring those school board and then every year based on financially where we're at each of the pillars at the end of that
yearicular benchmarks and then choosing where High quality instruction is a great example that would become a benchmark. But we have it laid out.
Well, some of it would probably naturally change after the survey comes in too. We would use for both staff and community to see like is even the foundation of it still
like you said there um in that survey. going to do a separate one for the teachers like we talked about. So the teachers one will be related to the system the survey that went out today has a lot of questions. So if you have multiple
students questions like what do they think of the standard base train? Yes. And who is going to see I mean talking to some teachers they're intimidated by
administration. So it would be really nice for them or anything like that. Yeah, that was
a and some people would just push their hands and I did see we do have that format available for the community as well. So I guess just as far as our strategic directions
go everything in the essentially based off of the benchmarks that we're setting are based on these two we just want to review those come back to our next session any ideas that we may have for
any changes that would not be a huge undertaking but if there's anything within there that we feel needs to be changed before the benchmarks and everything are in place for the next three years. So this would not be overall in any way. This would just be any suggestions on
these prior to the next benchmarks being set to the next session. I just don't feel like I've had enough time to sit and look through all of these and put enough thought into it to tonight say yes great you know but I also understand
that this we have a very short window here before we're setting our benchmarks for next year and then if we want to have a threeear plan we kind of need to get this done so but again waiting for a crucial I agree I
think we would have session people unhappy with you know the system or whatever I think my feedback would be is if you're comfortable with the strategic plan the goals of the strategic plan the
overlying pillars and you're thinking they're not applicable anymore to a school district in 2025 and as you wanted to look at those that's the big undertaking Say you're going to be wanting to set aside weeks in the fall if you want to
do that kind of workh that kind of possibility possibility would be we're pretty comfortable with six we'd like the district administration benchmarks that you'll share with us can help us on prioring
some of those benchmarks. Some of them will be obvious but that would be would be much simpler to question. So it's really about what does the board have an appetite for as I think Gale
shared with us part of the true work of the board is ensuring that policies are in place right I guess in my opinion the the pillars that are just read up tonight are fine I think it's just a matter
of if there's something that all of a sudden is coming from way out in the field or from a survey or then we can adjust at that point. But I mean I I feel like these are pretty foundational as far as communication
goes. We all want effective communication partnerships. We want partnerships with our community. So I don't necessarily think that the pillars need to be reworked. Again, that's my opinion. And then to Emily's point, just looking at the DO and is
there anything that we would potentially want to tweak that would be more relevant to the pillar that we feel would be more relevant to meeting the benchmark for the pillar that would be exciting. So maybe not changing the pillars but
just looking at those option more than adoption too. What I would my expansion would be is I think the dot as it sits right now feels like there's good and bad it does allow for
flexibility but it doesn't allow for if we know that year we still have some of these things benchmarks administration specificities That's where we
collectively come up with I don't know what I the staff. The staff and I would love the opportunity to share what information we have with you. would also take the actual dig start.
Well, we certainly appreciate your feedback. I'm excited about the opportunity. enough information I expect that information outside we have a lot of people the other piece is we don't want
to be our staff The only question I have too is like when I know when the strategic planning was happening in it is truly all of these things. It's the mission statement, the vision statement, your pillars, the we believe that's the whole
strategic plan. So is there anything the mission statement or the vision statement while we're Is there anything that we want to discuss in the board when it comes to any of the parts of the strategic plan outside of just the
pillars because that that doesn't necessarily not that it doesn't benchmarking the That's not as depic. typically when we're looking at those things would involve a lot of extra
stakeholders. So I would I want to take a look at it. I don't I don't know if I would feel comfortable really overhauling or doing substantial changes or anything without getting that addition on the radar.
any of this huge major guiding document for the district. So to me it being that three four of the six people at this board never participated in this originally I think we all deserve the opportunity to review
and weigh in on any part of it in case there's anything that we do feel needs to be updated you know within the time. Um I don't know that you guys were obviously on the board with the last strategic plan. How much stakeholder
input did you have on the mission statement? Like were there focus groups? Were there Yeah, there were much So I think the thing we got the least input on was statement. I know the bulk of the time even when we
were sitting right did we have community input on any of those or was it just staff and buildings I don't remember I mean you did a survey but I can't remember I don't remember that similar to what we're
doing now right but it was very specific before we did it last time I don't recall there being a ton of outside input. There may have been internal staff. I don't recall outside input. So I don't know that what is in place right now had a lot of stakeholder
input outside of internal district what I would say is some of the feedback I've got right so I the way I see it in hierarchy is that hierarchy process. But if we're saying we're not
I don't know that I don't think we have to wait three years. I think well to hire have to hire focus groups and stuff like that. But we had
a consulting help us through. So yeah, there's all kinds organization really process. Well, then are we in agreement that we should at least review it and then see if we need if there's an appetite to
continue on and go from there knowing that yeah, we're more than likely not going to hire a big group to come in, but didn't have a whole lot of last time. I just don't actual
until I but without reviewing it and saying hey I would like to potentially further down the road. We're kind of stuck in this not doing anything which I don't think is a great thing and the strategic plan
and then Mike you said that you'll ask Sarah if there's any way to outside of the school district. Any other guidance for us? So we go to our evaluation review. feels I was hoping for more direction which is why I asked Dr.
Maybe I should get to a um or an overwhelming amount of options. The way that we choose just a lot of them seem to be Do you want to share what you
should have in front of you? question. Yeah, I believe that's what I figured. So I so I took the email spent some time with it
utilized it again. As I looked at that email, I tried to come up with some ideas was alluding to was there any way more concise and these were the areas that came out and then I spent some time trying to think about how
would I measure some of these areas similar to our previous discussion about it's wonderful to have those measurable goals that I necessarily wantage in make sure we're achieving success that
we have contin to it upon myself to talk to Kyle and we do have an activity if you want them here so we can help all of That's the first part here for our session. But
if you don't have an appetite for that after looking through them, that's fine. For a little bit to the last You guys. each of these right now has an interest in getting some
feedback. It's not necessarily related to discussion, but you actually ranking each of these items. We would have some immediate feedback about what the board thinks most not necessarily
Okay, come and join us and guide us through how to get to this. Forward that one. Forward this email right here. I don't even know how we brought it for you, Scott. You couldn't. Are you sure? Yeah, I'll walk
I'll forward that email. Yeah, just have enter more than five minutes to sit here and look at this and rank them. So, I'm just gonna sit there. So, you should have hopefully just got the email.
Yeah, I'm Does it matter? I just saw everybody not the most important thing for you. I know that's that's a harder thing to ask and I try to figure out make sure no more
Doesn't You're not alone. Yeah, I got to see the big picture. I'm in. It's going. Yes. I might have doubled up. It's okay. I bet you I got 100% on my test. I bet you
did because it's on paper. So again, 10 was the highest one. So what you're looking for on the average score, if you just want to know which one was the rated the most important, the higher the number here in the average rating would be the highest. And these go by question. So here's the
strength of communication. I'm assuming that they're in order how they were asked. So question 8.3. Yep. 8.3 for number one. A 7.3 for number two. A 5.8 for number
three. A 6.6 for number four. A 7.0 for number five. A 3.8 for number six, a 5.3 for number seven, an 8.0 for number eight, a 3.17 for number
nine, and a 3.5 for number 10. What was one and two? Yep. One was at 8.3 and two was at 7.3. Yep. One and eight were
bothove. Number six. Very close. Yeah, number five should be at 7.0 And number six is at 3.81. Yeah. I mean, thank you. Thank you, Kyle. So, this is just an instrument for you
to consider. I think that was good. I mean, like I said, I think it kind of confirms what we thought, but it does narrow it down. I guess it's a comfortable. I guess I think the proposed measurements
listed also feels I think I mean for number one the measure number I guess that could be a good measure but we talked about sharing the
takeaways and things like that. So how are we tracking our commitment and our success with that and our grow. I don't know what that looks like. want to survey or is our current survey. I guess we can look at next
year outside of the survey for this year could for this year's measures. Ask for its district wise. How can we engage as
board members better with staff and stakeholders? outside. I guess that's where I got a little one thing. measuring how much engagement there is with it or I mean it's it's a task that we're doing which I totally agree that
we should do. I mean, I'm not opposed to it, but I don't know how you measure that unless you're going to go off of well that would be almost every month and Instead of serving the community in this
in this regard, we're serving engagement and clicks to measure the success of that. I think right now we don't is a data point. So I want to recognize what
you're saying. I think that's always important but just not letting it fall by the wayside a lot of things get started and then don't we don't close the c our school board in general if you make
that goal that my guess it's more about what methods we're taking and maybe not necessarily just at least the effort that we're making, not necessarily what response
we're working. Yeah. You're not really looking at what is the most effective, but that's not comes to our goal. That's not our goal. If we're going to look at it like that, there we're going to measure based on
our consistency and doing certain things, specific things. Is there anything want to do more than we haven't done anything and now we're gonna bump our people. What are they doing?
I don't know. Well, I think we could start if we make our actual goal maybe start. It doesn't mean we can't do more, right? It's just like our actual goal. I just think the conversations that
happened during the student panel where they were like members members or whatever you know it'd be a nice thing for us to be able to focus I know that that's
a we right but there are things that we've already added right on the website that I So I mean at least
the way anyone can email us. Um are we do we have something might All right. So, I mean, at least there's that piece of it,
too. You can check that off as well. Do you kind of feel like student engagement? We don't have to decide what it is, what it's going to look like, where it's going to be. Like if we just at least attempt to have one,
I think that would be first of all, like and to me that does not graduation like we see them. But like something that's very like we see like our staff at the staff appreciation breakfast students.
or whatever that may or do you get many I just think about like do you get many students want to do it outside of the student council. I mean, I don't think this is just what the piano like
it was the uh come to our serious durable this one, but the community has probably more opportunities. I shouldn't say I just think that they do engage with us more often.
How about a teacher? Well, that's just it. That's what I mean. Let us hear their complaints about what's going on. Yeah, that's what I where I was that students need to
staff whatever you want to And we still can do any of the other basically ourselves. information on this topic. One thing we haven't mentioned yet is a lot of this has to do with how
structured we are seeing process for how to respond to feedback eleate what our role is in the district other members of the district. This goes to me beyond
just also structure. Yeah. Yeah. We are we still need to six individual people who have, you know, freedom to express, you know, how we
want to in the conversation without disparaging important decisions that have been made and whatever, you know. We need to have the expressific wonderful explaining. No, but this what it's written in the email about is how
we justificing listening. challenge of it may have missed some things that you might think that Gale I think the tough part everything that's on possible
goals and a lot of questions you provided. Let's try to create the number of goals of success without whether it's Would you say that? Would you put that
above either of the other These are all like all kind of good goals. We know our community. I guess we probably know our points for improvement. everybody else. Not to say
that sometimes blesses. So You also could put that specific we could I mean if we wanted to we could make that part of like if you look at that one to I think I guess I don't
have good third one that I have access. Part of the reason we have right now we don't have our phone numbers are already on there. Our phone numbers are also
accessible. I mean because when we ran for we basically signed up for when we ran for board to informationally. It's not like you're not able to access I guess I kind of I took it that the committee was going to talk and then make a recommendation.
So I guess on the phone yeah I agree like having I just wanted to make sure I was getting down. So going on to cultivating culture both the board and the district. Um I
look at that measure and right away I think if we have agreed upon a number of things in that but I think to me that's that's aen where we're at. I I would second measure the measure for
this one. Well, I don't think we like to me a mid year would just be we take that like have we had at least one student engagement like it wouldn't have to be
like all consuming meeting it would just be a quick check in so Well, that's kind of Can I just ask when it comes to the I know what you're saying, but how is that our goal is cultivate a culture
of respect team? The handbook seems like something like a task that we need to get done. training to have on hand. But how is that cultivating a culture of respectability within the board? Well, I think within the handbook we have our
expectations like what do we expect how if you're sick? Who do you who do you contact if you're if you're going if you're not able to make a meeting or if something happens like what is the command within our board? What are our norms? That's what we're
establishing. We have those written downwhere that will help us all know what our rules are. I just don't know that I know that this is Obviously every model positive behavior meetings
treat students and community members with respect address but this is the handbook doesn't teach us how to communication with each other nuanced things that's procedural stuff but how
is that helping us model positive behavior and address, you know, personal disagreements privately and constructively or treat students members with respect. That's not That's not the conduct and ethics included that the board
in a board you could have ethics would speak to We already have the policies in the handbook of ethics. So yeah, so yeah, I just look at that as
being the handbook as being a very helpful procedural tool, but as far as communication with each other amongst each other. I don't see the handbook as that's not
it. Not to say that I don't want to complete the handbook. I'm just saying I don't know if that necessarily is a goal underneath cultivating respect amongst each other and I read one in the MS and I guess I don't even know
in the MSBA we have that in ours but again I just see that as procedural communication on social media and it's suggested you know how their suggestions suggest how to appropriately
communicate and each other do I know that's I don't know that the handbook is a measure, but yes, that's a good question on what is a measure. Have we got anything from Angels or any outside?
I guess I I don't fully agree and that's okay. But like one of the things we talked about with that we don't have this handbook which was incredibly beneficial for anybody in this room. So we're
looking at something like respect it may not help our current board but it's the future, the future board members. The six of us might not always be here, but establishing this protocol and establishing this future to me will help
cultivate that culture of respect because when you have a question to have that would be your first resource and right now we don't have so I mean yes it's not going to solve you know modeling positive behavior but I think it's to me it's a good first step and
it's accomplish at this point still as far as question as a measure. just include something that's more specific to structure that's
remainist to your point that that's not how effective That's more basis type. Yeah, I think the measure of the self assessment is self
working to complete. I shall kind of what Chelsea was saying like going back and saying these were our goals for number one. Have we met any of them? Have we are we working on schedule
them? Whatever for number two, for number three, like where are we at six months down the road? That's what I I totally agree with you. That's what I would think would be a midun,
right? I guess I'm just of consistently doing what we do as a work is how I'm reading this like you're actually doing that previously and then you're
fulfilling it your and self assessment which hasn't been an ongoing thing for us. I mean I agree this the schoolboard handbook has to get done and it's something I think all six of us have agreed
to but I think what I guess M kind of your point instead of looking at it as a handbook as a measure but just take the hand out the communication part of the
handbook parameters in place on how we are going to handle disagreements with each other because that is our issue that has always been our issue not well we need to do better so if we come up with parameters specific to our board the six of us we might not want to put
it in the handbook because the makeup of the board may be different someday but parameters that we agree on as how going to handle disagreements? Are we going to expect oneonone phone calls communication if we have a disagreement? How are we going to
handle it going forward? And then mid year, have we been doing those things? Has it been helping? I guess that's kind of your point that the communication part of it is But then at least when Chelsea came
in, well, I'm perfectly fine doing it and saying this is what I do. something that we all specifically the measure having communication guidelines we can discuss
later And then we will do our work. Our start to and our I look at our assessment took took the I also feel like our
last take away from our And I get that these measurements don't necessarily No, like you said something over and I don't know maybe
September we should stay here and say Well, I think like September would be a good time for the annual one. Okay. We're a little off schedule this year, but I think next week it Yeah. Right. Well,
so are we going to Well, it's informal. So, I mean, you could also do quarterly check and just for the first year to push things back and just make sure in September saying why don't
we start a cycle correctly why don't we self assessment in September it will be also our at the same time because that will be on a year a year where next sepmber We'll also do the board self assessment
but and then our correct time after that it's just right this year we're basically going to do a mid year and our annual assessment the If everybody's I'm in agreement.
No, I I think that that should be okay. Reports like [Music] Everyone's good with our Just a really quick question. Who is coming to this close session and what time are they expecting to I just Okay.
Just wait. I just want to be mindful of this. So my hope with putting the handbook on tonight was just kind of starting my person would like to you did go pretty looked at. Was there anything
that we looked at in October look at it that we would feel comfortable at least approving what we have and knowing that it's still probably ago I thought I was
with that knowledge. I mean, in my opinion, and I think maybe I had talked to Mike about this too, might have been on the list on our one ones, but I think that it should be ready to go prior to
November's election, which would be next November, but making sure that up to date. Everything is in there that you want for an on boarding situation. I'm not saying that we push it out that long, but for sure making
sure that it is ready to go every election cycle reviewed reviewed and so like yearly having it done before November every year because you know who is going to make up the board. Whoever is going to be on boarding is ready to go for the person that's being
onboarded. It's still reviewed for the people who are reelected staying. Um so I guess from like yeah a review and approving standpoint I would say make sure that it's ready.
And again it's not to push this particular thing out that far. I'm just I I mean yeah people looking for school July July or August the sign yeah
but if you already have one that's established they would have that. So my thing is making sure that it's like reviewed and approved like any revisions that would be made would be made before November. I don't agree
because January I think we need to major things that need to be changed. I would hate to see that happen. But you're talking about very very small items. I mean, this thing has been
around and there's not a whole lot of major changes that have to be made. So, it's like if it goes through with some new board me, I don't see what the big deal is. Well, they would have the opportunity, but what I'm saying is that the handbook
would be ready for the new person to as their boarding tool. Well, why don't we just say July so that even if there is a new board member elected and seated in January, that would actually give them some time on the board because otherwise
their input on the handbook is entirely as someone I think it's saying that July frame. I don't know if I would have felt ready to like provide suggestions. So having something that's kind of guidance
coming in and then having a good I did book my oneonone. I But the updates that we did based on the reflection that you guys gave back as
I see it under the shared with me but it didn't come as an email. It didn't it didn't I don't get those a lot. Is there a way to like make a drive? You'll share things with us. So, do we want to put the approval of
the handbook on July of this year? Correct. Well, so we have to be mindful every year. Yeah. But once it's established, won't be much We can't work out
session changes. I also was slightly confused with August and all kinds of things. I think the initial idea was July. So, August and August. Perfect. All right. Sure.
[Music] I think we had it. A lot of these Thank you. Motion to close the meeting to Statute 13 as a dog. 05 subdivision
as for purpose of receive security briefings and reports to discuss issues related to security systems, discuss emergency response procedures and to discuss security fac. Second
discussion. What happened?