[Music] I know. That's fine. I have no problem. Last day. It is 6:30. I will call the October regular meeting of the Saral St. Steven School Board to order. Thank you to all of our community members that are here in person as well as all those watching
online. We appreciate your interest and engagement in our school district. The expectation of our community is that all participants and attendees will conduct themselves professionally and with respect for all other members of our community. The first item on the agenda is the pledge of allegiance. So, please rise.
>> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. We'll look for a motion to approve the
agenda. So move second. Motion by Emily, second by C. Any discussion? Hearing none. All those in favor signify by saying I. >> I. >> I. Those opposed say nay. Motion carries. Our next item on the agenda is
to elect board leadership. I will do what we've done and ask if there are any further nominations. Right now we have a nomination for Jen Smith and Trisha Meing. So, are there any other nominations for board chair? Are there any other nominations for
board chair? Are there any other nominations for board chair? Okay, hearing none, all those in favor of Jen Smith, raise your hand, please. >> Expected to demonstrate professionalism and deliver their remarks in a respectful manner. Vulgarity, personal attacks, malice, or specific complaints
identifying staff or students by name or implication will not be permitted. Persistence in such remarks may terminate a speaker's privilege to address the school board. Tonight, we do have an iPad with the time, so you are allowed the three minutes, and Mr. Mley will have that displayed for you. Otherwise, our first person to speak
today is Isaac. >> Go ahead. Anytime. Start. All right. Thank you for allowing me to speak tonight. Recently at Tart School, a group affiliated with Turning Point USA has formed and began operation. For those unfamiliar with Turning Point USA, they are the farright brainchild of Charlie Kirk, the same man tragically
killed this last September in a horrible act of political violence. Turning point USA claims to espouse traditional American values while also promoting viewpoints seen as hateful towards minority groups in our community such as immigrants, LGBTQ students, and trans children. This group's operation at Start High School causes me great
consternation. There are children within our school district who already have great amounts of stress and fear in their lives. Among transgender youth, 40% have attempted suicide and 80% have considered that option. These children who fear every day they're approaching abuse of their classmates need not this additional terror in their lives. These
kids do not need a group operating with the consent of the school that is diametrically opposed to their very existence. The high schoolers that these children look up to are the same ones forming groups that target the trans children in our schools. It just strikes me as odd that while the very first motto of our the very first word of our motto is safe, these children cannot go
to school every day knowing that they will be safe and protected. At the very first meeting of this club that I attended, they were already expressing plans to target the trans athletes within our school district. To the extent of my knowledge, Sartell only has a very small population of trans students. And so I wonder, how do you
think these children feel knowing they're being individually targeted by a group of national proportions? These children in our community must be scared. These people in our community must be scared of the repercussions that this group represents across the nation. Their voices are being silenced and their families torn apart. And so I
wonder how we as a school district can claim to endorse safety and bravery in our mission statement when we can't practice it for these children when it truly matters. Many of these kids are scared for a reason. They will be targeted. And based on what I've seen and heard from this club, they clearly already are. These repercussions for them aren't beginning now. They've
begun. Stepping. This club is a disruption to our school district's normal affairs and they should be banned or heavily regulated so that we can return to return to the normality and safety this district normally enjoys. I believe these students are free to voice their opinions but not through a club that endangers and threatens the teachers and
students of our school. I I how have we fallen so far as teachers to be threatened by student run clubs? How are how are we even at the level where we must discuss the pros and cons of a group that endangers the safety and mental well-being of our most scared and unprotected students? Thank you for your time. Our
next speaker is Mo Melissa. Sorry. Good evening members of Sartell High School Board, teachers, parents, and my fellow students. My name is Melissa Faroh, and I'm here to speak about the turning USA chapter at Sartell High School. To begin, Sartell High School is a safe and neutral environment for
students from many different backgrounds to pursue their education. Moreover, me and numerous other students hold a very high esteem for a school environment. Politics by nature divide people. Moreover, when political messages and symbols are sanctioned in the school environment, we risk creating an environment where students feel
vulnerable and in some cases unsafe at school. This is ever more true in the politically charged environment we live in today. Our school exists to serve a diverse student body including African-Americans, the Asian and Pacific Islander community, the Hispanic community, the LGBTQIA plus community,
and several more. Turning Point USA is an organization founded by Charlie Kerr. When a political figure is brought into the school context in a prominent way such as this, it sends a message that certain ideological viewpoints are privileged and or endorsed. Far from fostering an open intellectual climate,
some of these ideological viewpoints are are ex are exceptionally harmful towards these towards these minority groups. I mentioned in our student body so much so that several students have personally reached out to me about their distress about these viewpoints being sanctioned in our school. Some of the things that
members of our student body have said are, "I find this whole thing to be kind of scary. It genuinely makes me feel scared. Also, it kind of promotes hate, so that's not really good. and it's weird that we're allowing it in our school. These are things that members of our very own Sartell High School student
body have said regarding the TPUSA club. Moreover, although it was unintentional, the TPUSA club has already begun creating division and trepidation among students, especially students from these minority communities. These communities already face numerous obstacles every single day. For many of these students
belonging to these communities, school is the only neutral environment they'll be in all day. Moreover, as a member of one of these communities myself, I find the laws of neutrality in Sartell High School to be utterly devastating. Schools have a responsibility to focus on academics, social development, and
critical thinking, not to promote platforms for any political agenda agenda. It is my sincerest hope that Sartell High School will be a safe, inclusive, and neutral environment that I know it can be. Thank you for your time and for your commitment to keeping our school a safe place for education
and not division. Thank you. >> Just a reminder, I we love hearing from our students, but coming to speak with us is just that we don't get to come and interact. So, I do appreciate you both coming in tonight and speaking.
Um, I will move on with our consent agenda and I'll look for a motion. >> So, second. Okay. Motion by Jen, second by Emily. All those in favor signify by saying I. >> I. Those opposed say nay. >> Okay. Motion carries. and we move on to
our reports. Our first report tonight is our saber staff saber star report with the STO middle school and Miss Stephan. Please join us. >> Good evening board and community. It is always just one of the best nights when we get to recognize our own stars um and
middle school has chosen an exceptional star um this month. So um I tried to keep this succinct. I had a much larger speech but um for those of you that don't know Karly Rude um She is the epitome of sunshine. Um I have never
seen this lady upset, in a bad mood, even frown. Um just a ray of sunshine. Um always and everywhere she goes. So um this is written by her colleagues. Carly is the truest hostess with the mostest.
Um of course school style in her teaching, her funloving spirit. Um she shines through in all the ways that she balances her caring compassion and engagement. Um and that's in lessons, in the hallway, just wherever she is. Um she's a fantastic team member who goes above and beyond to make our school a
welcoming and joyful place for students and staff alike. Whether it's baking surprise treats for her co-workers, creating eye-catching posters for the hallways, or celebrating every big and little moment, Carly pours her heart into everything that she does. She's the
kind of teacher who makes everyone feel valued, supported, and celebrated. She's always smiling and positive when you see her. She makes all students and staff feel welcome and included. Um Carly doesn't just get things done, she makes them special. And that's why she is a
true staff star. So congratulations, Carly. Welld deserved. And honestly, I don't know how the middle school functioned before you. So thank you for coming back to the middle school. We are so fortunate to have you. Congratulations. >> Okay, we will look to our next report is
our school board student representative report. >> Good evening. Unfortunately, Miriam was unable to attend tonight's meeting, but I am very excited to update you all on what's been happening throughout the district this month. Starting at Oakidge, October kicked off with an exciting start thanks to homecoming.
Students enjoyed themed dress up days as well as a PTO fundraiser and a fun homecoming Friday that included a pep fest led by SHS activities in the pep band. for fire safety week. Kindergarten students got to visit the fire station and preschool students will welcome firefighters to Oakidge in the coming
weeks. Lastly, the month will wrap up with a fall festival, community celebrations, and learning more about what Saber Strong is and what it means. At Pine Meadow, the first graders enjoyed their first field trip to the pumpkin patch where they learned about the pumpkin life cycle and got to bring
home their very own pumpkin. This week, second graders are heading to St. John's outdoor university to learn about seed dispersal. And back at school, they'll design, build, and test their own speed seed dispersal devices as part of our project lead the way science curriculum.
And lastly, teachers across all of the schools have been highly engaged in year two of letter staff development during those early release times and are continuing to focus on literacy and vocabulary instruction. At Riverview, students once again had a blast during homecoming week, wrapping up with
wrapping up the week with not one but two pep fests. One which was led by SHS and one being the annual pie throwing assembly, which sounds pretty fun to me. Riverview also held their walk-athon where students walked laps on the track before choosing from a variety of fun
activity stations ran by SHS students involved in fall athletics and activities. The third grade classes also enjoyed a fun and successful trip to the Minnesota State Zoo. And lastly, the school also welcomed families into the building for fall conferences last week.
At SMS, fall sports and activities are wrapping up and students are nearing the end of the first quarter. Students in seventh grade participated in a full day at Camp Friendship where they enjoyed the challenges of the zipline and rock wall while learning about courage and resilience. In October, the middle
school also celebrated the fall season by painting pumpkins during Saber Advisory, which a huge shout out and thank you to all of those who donated pumpkins and made that fun activity possible. This coming week is busy at the middle school with family conferences taking place on the 23rd and
28th from 4:00 to 7:00. 6th grade activity night on Friday the 24th from 3:30 to 5:30. and the Adams family musical on the 31st at 7:30 p.m. and then on November 1st at 2 p.m. which at the end I'll come back with the dates if
you guys need them again. Um at the high school homecoming week was also a great success and I'm happy to on Wednesday a pep fest will celebrate both the boys and girls soccer teams making it to state before they compete that evening in Monaceel. The girls will face Blake at 5:30 p.m., followed by the boys
taking on Northfield at 7:30 p.m. As the first quarter comes to a close on October 31st, students and staff are also looking forward to several upcoming events. The fall play, The Matchmaker, takes the stage this week with performances on Thursday and Friday at 700 p.m. and then a Saturday matinea at
2 p.m. Winter activities are beginning beginning to ramp up as well. The eligibility meeting will be held Monday night and practices will continue throughout November as teams prepare for their upcoming seasons. Additionally, the volleyball section playoffs are scheduled for this Thursday at 700 p.m.
with Sartell hosting as the third seed and competing against Elk River. Finally, 10th graders will participate in the Epic field trip Friday morning at St. Cloud Technical and Community College. This opportunity allows students to explore a variety of potential career interests and pathways.
I know that's a lot of information, but are there any questions or dates I can repeat for you all? >> Can you repeat the the both plays? So, Adam's family is October 31st at >> 7:30 p.m. >> And then what time on the November 1st? >> 2 p.m. >> Okay.
>> And then for the matchmaker, it's the Thursday and Friday the 23rd and 24th at 700 p.m. And then the Saturday matinea is at 2 p.m. as well. And then we also have football right on Saturday. >> I believe we do. I do not have the date
for that in my report unfortunately though. >> No, that's >> they're in Baiji. I know that. I just don't know what time. >> Anybody else have questions? >> Thank you.
>> So, we'll move on to our superintendent report. Good evening members of the board. I have four items that I'm going to highlight this evening and as I look back on the items that all are directly related to partnerships that we have going right now. So the first one I'm going to highlight is just we we had a
loss of one of our students over these last two weeks that we're all aware of um and the outpouring of compassion for this family and for our whole community and our students have been has been incredible. I I do want to highlight the partnership that we have with the Sartell Police Department who took on a
lot of the role of being a conduit conduit with the family and making sure that we were able to be a resource for the family and for our students. Um I also want to acknowledge the good people resource training and solution. Um they were able to help with a crisis team
that came in over the two days following uh the event and some of the announcements that had happened. For me, it just reminds us of the compassion that we have within our community and watching that unity of people coming together um in times of really challenging things going on. The second
item I wanted to highlight um was with our Sartell music association. It was during the high school concert. I the high school concert for our band choir and orchestra when I was there um last week and seeing that there wasn't a seat in the house. We had standing room only
and seeing that happen knowing that we're always to ensure that we're having all sorts of offerings for our students and seeing that come to fruition in high school with um the our music departments still having incredible attendance was just wonderful to see and I think the
Sartell music association plays a big part in ensuring that we continue that I worked last week with our APAC committee and that's our Native American parent advisory committee that group continues to strengthen. We see more
members and more parents to that um as we look for different activities to ensure that we're um finding opportunities for success for all kids but also specifically looking for some of the things that our NAP pack funds come through us from Minnesota Department of Education that we're using
those funds wisely and they have become great supporters of the Sartell St. Steven de Steven Demon School District and lastly is probably our South Sartell Saint Demon Education Foundation their toast to autumn was an incredible success again that is going be helpful
for so many things that happen within our school district and always supports students and that was a wonderful event to be part of too. So in in addition to the things that Emily highlighted those are my report. Thank you.
>> Okay. Then we go on to our district finance report. >> Good evening. a lot to report on this time around. Um the uh monthly financial report through September uh good month September is posted on the agenda. So September
obviously is a full operating month for the school year. Um and we are uh the only the big difference I guess from last year to this year would be excuse me that in our capital fund we've spent significantly less of our budget as compared to this time last year. Last year we had a big technology refresh uh
that happened right away in the summer. Um we're more on track with where we'd be at in a typical year. Um we are um going through the audit cycle right now. So two weeks ago we had auditors in person in the in our office um for the
better part of the week. Um audit staff there. We're still uh the process then is basically they get some of their stuff reviewed by their supervisors. They come back with additional questions. So, we're um still in that kind of bouncing back and forth with um questions that they have on some of
those things and doing a lot of the followup with them uh this week. A lot of that should wrap up by the end of this week. Um they'll have everything prepped and ready for our audit report. Um by the time um I believe it's the week before our finance committee meets.
We have a finance personnel committee meeting um set up for November. I believe it's the week before the board meeting. uh we have the committee meeting set up for um so our auditors will uh meet with myself and Mike the week before that kind of go through um
the audit results any any findings they have um financial results trends things like that and then we'll meet we will go through that same information with the finance and personnel committee and they will have someone at the uh November meeting to present that as well so
expect the audit presentation um in November um from my perspective There were no real surprises. It went went pretty smoothly overall. Um and I think when you see the budget to actual pretty pretty close to where we anticipated ending up as well. So um I don't
anticipate any like I said no major surprises there. Um we also have a facilities uh committee meeting scheduled um for a couple weeks from now. I believe about a month from now mid early to mid November 11.
Um then uh from Bradberry St. we will be present at that meeting to kind of go through give a budget update and a and a process update where we're at with the Riverview HBAC project um and just we can discuss any other um ongoing
projects as well at that time. Um the only other thing finance related in this meeting is the uh the award of the bids. Um later on the agenda there's an action item for that and like I Ben from Bradberry St to discuss and answer any
questions you have about that process. >> The only question I had Joe um transportation >> that's not anything I don't think real significant but there's a little bit higher spend in the month of September it looks like this year than last year. Is there anything specific that
contributed to that? >> Um not yet. >> Okay. >> No. Okay. just just kind of the first month of operation so far and catching up a little bit from last year. >> Okay, that's all I have. >> Okay, thank you.
>> So, move on to our committee reports. Benton Sterns. >> Uh yeah, Benton Sterns. We had a board meeting recently. There's really nothing to report. Um the only thing well I did have a facilities meeting again and we
are having to bounce around ideas that do not involve finding one facility for all students. Um that just hasn't the market has not cooperated with that. So um we're going to be going back and getting another walkth through of the current facility specifically the
Pioneers facility which is attached to our district office that we rent to Benton Sterns. um just so we have an updated list of the things that would need to be done there um for updating. And if you remember when I first started talking about this, that was the facility that Benton Sterns has
currently that has the least amount of needs. Um but they are going to send somebody to walk through there update the list if it needs any updating just so that if for instance one of our options that presents itself is that we move Voyagers from the location in Sock
Rapids to a better facility but don't have room to move Pioneers and that remains in in our building um then we know what we need to do to make that happen. So it's about my only update from Ben Sterns. >> Okay. Career and tech education. And it looks like you have something coming up
on the 29th. Okay. Communication and technology. Does somebody have their notes? You got it? >> Yeah. Um, let's see. We met last well couple on the 9th week and a half
ago. Um, so from a communications perspective, talked about the sky alert emergency weather schedule notifications that went out last week. Um, and just the the planning and process that the team goes through to
make sure that hopefully all families are well informed before the fact goes out. Also touched base on Life Touch, which is the company that we've been using for staff and student photos. Just concluded the third year with them and things seem to be going smoothly.
Um there was also some feedback that the having pictures at the high school openhouse went well that they saw an increase in attendance uh to open house and some feedback was provided from us there. I think Trisha you specifically
kind of brought up on the middle school did is really the only school that does not have pictures of open house now. about um whether or not that's maybe a consideration for that school to have pictures that night as well. Uh three takeaway check-ins. So we had
following our I think last work session, one of the topics that we talked about at this committee meeting was measuring the value of where we're posting these three takeaways. And so Sarah is going to work on trying to provide us with some more statistics in the coming
months. Um, for now I think we talked about how that would be helpful as we kind of wrap up this being our goal that having the three takeaways so that next time when we talk about kind of our board goals, we can use some of that information to determine the method in which we're posting it or
how useful it might be to have those posted up there. Um, and then just from a technology standpoint, Kyle really discovered that they are working on cyber security planning. So, a number of items that they're just reviewing as part of that.
Anything else? The only thing that I would add just for future conversation too if we have future conver takeaways just giving clarification. It's posted on the schoolboard web page that feeds into
feeds into the get involved area of the web page. So, right now you have to go to our schoolboard page essentially to see the three takeaways. It's not like a banner. We threw out other ideas at this meeting, but um you have to go to the schoolboard page. So, trying to figure out metrics of tracking that is a little
bit difficult. How often are people actually visiting the schoolboard page for that information? Right now, I believe the statistics were there like in the month of August there was 550 views to the schoolboard page. Um, but we don't know what those are for. That's
not necessarily for the three takeaways. So, trying to figure out if there's a way that it could be set up on the website where we're able to see if somebody has clicked on something, you know, mentioning the three takeaways that took them there. Um, and then they do go into the saber spotlight every
other month. So, that's where they live now. And yeah, Chelsea, like you said, I think it was just kind of a agreement that we have months to talk about how we would want to measure this, but it would be helpful having some uh statistical numbers to go off of when we meet for
our goals again um this coming year. So, that was all I had to add. Thanks, ladies. Uh then we have community ed has a meeting coming up on November 10th and we have not met since our we gave our last report. And then
finance and personnel. Have you guys met or is your coming up meeting? >> Last one in November. >> November 21st is what I have. Okay. >> Then we have legislative network and schools advocating for fair funding. >> Meeting on Friday. >> Okay. So the 24th correct. >> Okay.
>> Comprehensive and achievement and civic readiness or quer. You guys just met correct? >> Okay. Um I can give Chelsea if you can chime in. I mean I can try to give I don't want to go through because a lot of it it was a
presentation of the Northstar report that we had gotten at our I believe our work session in September. So it was information that the board had seen before but now it was to the broader committee. Um which was good to kind of revisit those numbers. So we started
going through that and the meeting was ran a little bit different this time which was great but it it kind of allowed for more robust conversation amongst the committee while we were going through the presentation of these numbers. Um so we went through the information that we had already seen and
then we got a little bit into Chelsea kind of back me up or correct me if I'm wrong. We got more into how we as a district measure um internally but then what the public sees. So the Northstar report is the state level reporting that the community and everybody sees. State
level reporting. We also talked about how we use fast bridge within district to do more um real time um progress measurement as well throughout the year but the community the public is not seeing those numbers. So how do we put
out progress information because there's a lot more happening than what the MCA scores which is the testing that they take. How can we put out better reporting to the community and more more robust reporting to the community other than the Northstar report that reflects probably more accurately what's
happening in the district because there are variables within the MCA that are out of our control but they can reflect negatively on the district. So >> that was I guess that was my takeaway without going into every detail but what what do you >> Yeah. So we had it was the Northstar results and then to your point we're
talking about were the case goals which are what that we have to submit. So those are Yes. And there's we don't have a whole lot of some of those are determined by the state. Is that correct Mike in saying that that we don't have a whole lot of flexibility in some of them. Um so the
goals are that all students have to be ready for school. Racial and economic achievement gaps among students will be closed. Students are ready for career in college. All students graduate from high school and then preparing students to be lifelong learners. So they talked through how they measured them and then exactly Emily what you said a lot of
that ended up landing on kind of the MCAs and how that's not a really accurate way to gauge uh and it's not focusing on the growth that we're seeing in a lot of those testing areas. >> Thank you.
Uh then we have Minnesota State High School League. Anybody that do you have anything else from >> um Well, you can start. But I did have a committee meeting. So, >> okay, >> I'll have an update. >> Um, one of the things I talked about was U ofM Mano is uh building a new
facility. Um, and it is a $60 million give or take um private sector donations facility that will host college level and high school level competitions. Um, and their goal is to have that completed
in 2029. So there might be potential movement for hosting some of the state level um competitions to that facility potentially in the future. Um
they continue to discuss uh their classification schedule timeline and hoping to move that up based off of some metrics that they're using internally when it comes to uh be classifying our
districts for sections um and things like that. And the replay feature um is also something that gets discussed quite frequently and currently replay is only for the postseason in
basketball, football, and hockey. um and just looking at ways to either continue to use that and grow that um or just discussing for what purposes they'll use the replays for. And then um
something that they kind of had brought up um I think more as like an advertising advertising advertisement pitch was they have ref kiosks. So, for all of us diehard sports fans
who think that we're better than the refs, you actually can go to a kiosk and it'll show you a play. Um, and then you can make the call and it will tell you if you're wrong or right and why you might be wrong or right. So, anyone who wants to be a rep or thinks you're better than a rep, you can find one of
those. Um, and that's pretty much >> Thank you. Yeah. >> Um so I had a region 8A committee meeting uh one of our four meetings of
the year. Um most of our time well every meeting of course we go through the administration of the section tournaments which our committee is in charge of. So, we spent a lot of time doing that and going through the financials, but then we also had a few proposed rule changes that we had to
consider. Um, generally in baseball, softball, golf, speech, and track. And, um, it's very specific to each sport. So, if anybody wants to hear the details of the rules that we considered and who was for
and who was against, I can give them to you. Otherwise, I can just leave it at that. But um yeah, that was pretty much the the meeting. >> Okay. Anybody want to hear anymore? >> Good.
>> Was there anything significant as far as rule changes go? >> Not really. Um and remember this is just advisory. So there's 15 other committees that are doing the same thing and then they report to the state level >> where the actual rule changes would be
decided on and go into effect. But the the changes that would occur, at least according to the feedback we gave, would mostly be in golf where currently um if you're at a two-day tournament in a 36ole tournament, um you can't change your roster from one day to
the next, but we would this rule change would allow you to do that. Um also allowing for alternates at the state tournament if you get in as a team. If one golfer can't can can play sections but can't play state for whatever reason, then you can put an alternate in there. that that would be a rule change.
It's not currently allowed. Then the one we did reject unanimously was a an idea of how to rebalance the classes in golf and it was a proposal by um some coaches around the state that
even MSHSL didn't recommend. So >> did you guys discuss the number of games for softball and baseball? Because that's another big discussion thing going on. >> We did. So, um, and that was in the way they count baseball and softball games,
you're limited to a certain number of games per year. And currently, if you play in a tournament or a back-to-back, you know, home and away series or whatever, each game is counted individually as a single game that goes toward your total. And this proposal would say that each tournament just
counts as one game. So, you could effectively get a lot more games in in a season. um our both our ads and our committee members at the meeting were strongly against that even though we as a district were for it. So I think we're
the only ones that raised our hands in in support of that. But there were some concerns raised by others that it might tend to benefit teams in southern Minnesota because they have warmer weather earlier in the year. So where they might already get the benefit of
getting more games in in a season, this would allow them to even get more of an imbalance of games in compared to northern climate teams. So that was just one of the there were probably a half dozen concerns raised about that one, but that was a main one I remember.
>> Okay, if we don't have any other questions, then we have negotiations is next. Uh so we met today just before this meeting with the multi-unit group um did not have a whole lot of time but we
did um have a chance to give our latest proposal to them and we did not get their response back. So more updates coming. I think we set our next meeting in uh middle of November. I forget the
12th. Yeah. >> What about the other group that you guys are >> We have not met with teachers and we're working on um our our next meeting date. >> That was kind of on pause as they were getting information about their um insurance plans and how they would change, how the costs would change
moving forward. Okay. Facilities. We have a meeting coming up on November 11th, but I don't remember the time. I want to say it was either 4 or 5 p.m. >> 5:00 p.m. Okay. Thank you.
>> Um policy. Do you guys have some updates from October 2nd? >> I do. >> Um well, we do. >> Uh we reviewed I'm just going to go down our policy here. Um
so we reviewed and because we added two words to the purpose um for policy 401 um we are marking it as reviewed but doing one reading. Is that
>> correct? Okay. And then 402 we did a review with no substantive changes. Um 403 is a review. um because there was no substantive changes. 404 the same review, no substantive changes. Same
with 405. Um 407 also the same, but we did alphabetize the definitions um just to make it easier to align with MSBA policy when we're going and comparing. Um 5:15
we are proposing that we adopt MSBAs which would be three readings. Um 516 [Music] we are proposing that we adopt MSBA. Um it'll take three readings and then uh
section three letter F is reflective of what our district does procedurally. Um 540 we then we will be looking that um at that again in December and same with by 9:05 we'll also be continuing to
work on that in December and both for for clarification reasons for the table. So with those table those be the first ones you do at the next meeting. Typically what we do is what we've done in the past where we go through all of
the policies to look and see which ones we don't have a whole lot of questions um about and can move through quickly and then yes those two 905 take a bulk of the time just to clean it up and
make the proposals that we want proposals that we'd like. Yeah, I think we've been pretty strategic with time if we know we've got two that are going to be real time consuming or even one. Mike's been really good about keeping the schedule staying on schedule but keeping the
workload realistic for one meeting and two >> and if we get ahead we try to move ahead. >> Awesome. Okay, then does anyone else have questions about policy? Okay, then we have our start senior connection. Oh yeah, I went to my monthly board
meeting as always. Um it's always fun getting together with that group and they have a lot of uh fun stuff coming up. This is kind of the busy time of year for their member events and their kind of their membership drive. Um one of one of the events coming up, they're kind of restarting an old tradition
where they go out once a month to a different restaurant as a group. So the next one is November 13th. Um, I believe they always meet and then carpool from the Sartell Community Center. This one's not a far drive. They're going to Mr. D's. Um, I don't know the time, but I'm
sure it's on their website. The I won't give dates for the other things, but there are um in December like a holiday lunch with live music. Um, there's some craft shows that are fundraisers. Um, at least one of them's in connection with the Sortell Historical Society. So,
check their website for that sort of thing. And then kind of the the brainstorming thing that um got mentioned that I thought sounded pretty interesting. If anybody out there is a a guy who's 55 or older, there's a group and it's a nationwide movement called Men's Shed. Um and so our senior
connection is looking at whether they want to start um a club like that and it would kind of be in connection with St. Clouds, which I think meets out of the Whitney Center. Uh but Menshed, I think I went on their website and just looked at it for a couple minutes. I The best thing I can compare it to is like Habitat for Humanity with very scaled
down projects. I mean like smaller woodworking projects, stuff that can get donated, but it's just a a guy's hangout time. U it looks like it's really really a good time and well organized. So if anybody out there if that might be on the video watching us is interested in
something like that, call the Sartell Senior Connection and um give your sales pitch and you can probably be part of planning it. Awesome. Um, I know this already happened, but they also had their Veterans Day brunch this last weekend, right? >> Oh, yeah. An update from the past. So,
um, yeah, our own Dr. Revard MC and I believe it was your high school classmate that was the keynote speaker at the Veterans Day brunch this past weekend. >> A gentleman that I enlisted with way back. >> It's last week. >> He did a very nice job and it was very
well attended. Those are great opportunities in our community to come together for our veterans. >> Yeah. Did I see over a hundred attendees? >> Over 100. Yeah. >> Awesome. >> Okay. Well, that is all of our committees. So, then we'll move on to action items. We I will look for a
motion to approve the resolution to accepting donations. >> Second. >> Motion by Jen, second by Emily, and Matt is reading our donations tonight. >> Yes. Um, as with every munch every month, a huge uh thank you to the
donors. Um, our district is supported by some pretty amazing individuals and groups. So, I will give a rundown of what was donated and being approved tonight. Um, the Tony and Elsie Dingman Fund donated to Sartell High School band
program, $2,842 and change. Uh, the Sartell Playmaker Association donated to Sartell High School hockey jerseys worth $2,225. Um, St. Cloud Optimus Club had four
different donations. Um, two of them were to Riverview Intermediate. Uh, the first $1,500 for adaptive equipment and also $2,000 for the student council school store. Another one from the Optimus Club to
well, two more to Oakidge. uh early learning center, $3,000 to the ECF literacy program, and $3,000 also to the kindergarten uh or for kindergarten sensory materials.
Sartell Area Youth Basketball Association donated $500 to Sartell High School uh for boys basketball triyouts. Sartell All Sports Booster Club donated to Sartell High School. Uh $3,457
for girls soccer uniforms and backpacks. Um I guess the next line, Dr. Revart, am I allowed to mention students names? Probably better not. Um so anyway, there was a student donation uh to the
district. And then the final one is uh Wilky Sanderson to Sartella High School for uh industrial arts materials valued at $558. >> I think we could still say the amount the student donated though. Sure. That's pretty impressive.
>> It's an impressive amount of $500 >> for the Rose fundraiser. Yeah. >> Okay. Any other discussion? Okay. Hearing none. All those in favor signify by saying I. >> I. Those oppose say nay. Motion carries.
I will look for a motion to approve awarding bids for the Riverview HVAC project. >> Second. Motion by Jen, second by Chelsea. Any discussion? Can we just get like a brief synopsis of how it all went down maybe? >> Sure.
>> Thank you. So about a month ago, we got our construction documents from the design team and their consultants. Um so then we put together contract packages, issue those as sealed bids in an advertisement for bid, which we approved about a month
ago at the last meeting, I believe. Um so we take those contract scopes, we do a pre- bid meeting. So we host contractors. It's non-mandatory. um at Riverview do a little agenda um some aspects of the project. We do a walk through. So we walk through all the pen
houses, classrooms, cafeteria did go in the tunnels which are very interesting. Um so got any questions answered there. Few addendums come out for clarifications and scope things and then we accepted or or took in bids um at the
district office on October 7th for the scopes that we were we were looking for. We had uh coverage that we thought was um acceptable and we're pretty pleased with um for our local trade partners and have our recommendation of award those
apparent little kids >> and really anything the statute says anything over 175,000 has to be on seal bid. So really the scope looked anything close to that. Yep. >> It is a sealed bid process. Um there are other trades throughout this that were
done through basically multiple quotes. Um and then we'll issue contract multiple quotes that are lesser amount. And then the reason you you talk about why you avoid a seal bid with some of those when you can. It's not so much
avoiding um in the sealed bid process. It's a little bit more stringent of the paperwork. You have a bid bond. You have to follow the bid laws. if they have a responsible contractor form, which any bid or quote over 50,000 has to have that anyways. It's just a little bit
more of a process for someone to bid, right? So, sometimes that negates people from submitting a bid and we want as much coverage as possible. So, that's why we push for the quoted scopes if they're under that 175,000 in our
estimate. And then when you get the bids back, do we have to take the lowest in the seal bid process or can you take whichever bid you want?
>> It's the lowest responsible bidder. Okay. So if there were some reason we um found to to basically not accept it from somebody, then we would >> Yeah. The district always has a right to reject the bids. um when we or as the
district have taken the bids on October 7th, we qualify all the bids. You know, call them, email them, whatever that might be. Make sure they have the scope correct, there's no omissions or anything like that. And that's where our recommendation comes from. Is there the qualified parent?
>> Okay. >> Is that the reason why in a couple of categories why there's only one >> bidder? I guess I don't know how common that is, but there's only one bid in in some of these. Yep. So, ideally, we would like more coverage on some of those scopes. Now, there's certain
aspects of those scopes that there wasn't a lot of popularity for bidding those. Um, as far as the steel package, that's a little bit messier of a of a scope. It's real monotonous. Um, as far as the install part, the I guess
efficiencies for a steel contractor for installing in this scope, they don't have a lot of, I guess, uh, efficiencies throughout the summer, right? So, they want to be putting up as much steel as possible. This is going to be a slow, monotonous process for them. Maybe it's just not an attractive scope they they
wanted to bid. So, kind of backing up, when we get our scopes put together and the ad for bid comes out, we have an estimating or bidding notification process to a list of subs that we use all the time, kind of our network, and then we also send it out to the Minnesota news exchange. So, that goes
out to the public so anyone can see it. It's posted in the newsletter. So, anyone really has the ability to see the ad for bid and we publicly, I guess, advertise. Is there any other questions? I don't think the only other question I
had is the one that was listed out as having a recommendation with using the alternate or not using the alternate. Uh >> the recommendation is to accept the alternate. >> Accept the alternate. Okay. So that's
where the Okay. I got you. >> That was a mechanical contractor, right? >> Y >> I don't know if it's a real fair question to ask, but I'm going to ask it anyway. With these bids that are coming
in with the recommendation, are we looking to still be like well within that budget that we've allotted or under or where are we kind of at with the finances that way? >> Yeah, I would say I mean we still look
like we've been kind of looked over it. Um it's got a couple yet that they're still waiting on numbers on. We're still waiting on finalizing some things, but we'll definitely go into that in detail at the finance committee. See where we're at in the whole thing. But as of right now, definitely accepting all
these. >> Okay. >> Anybody else? Okay. No further discussion. All those in favor signify by saying I. >> I. Those oppos say nay. Motion carries
and we will look for a motion to approve the Sartell High School marching band extended field trip. Thanks guys. >> Thank you. >> Second. >> Motion by Chelsea, second by Jen. Any discussion? Is this any different than any of the
others that have come before us? >> Not in previous years. >> Okay. Any other questions? Okay. Okay. All those in favor signify by saying I. >> I. Those opposed say nay. Motion carries. Our next action item is advertising
practices. So Matt brought piece of paper for all of us to see at our last meeting. We had talked about our advertising policy and if whether or not we were allowed to or could do a moratorum. So that is what this piece of paper.
>> I'll make a motion to move that the Sartell St. school board approved a temporary moratorum on outdoor advertising governed by policy 905 advertising effective immediately as follows. And you want me to read all of it?
I think if we can ensure that the scope is maybe understood by all board members other folks have question. >> Um the purpose of this motion is to allow the school board sufficient time to review and revise the outdoor
advertising provisions of policy 905 to ensure alignment with district goals, community standards, and applicable laws. The scope um would be that the moratorum applies only to outdoor advertising on or adjacent to school
district property including but not limited to signage, banners, billboards and displays intended to attract public or vehicular attention. During the moratorum period, no new outdoor advertising proposals, contracts
or in installations shall be accepted or approved under polic 905. Um, with the existing agreements, this moratorum does not affect or revoke any outdoor advertising, sponsorships,
acknowledgements, or donations that have been approved or are in place as of October 21st, 2025. Those existing agreements may continue under the current under their current terms. The duration um of the moratorum
shall remain in effect until such time as the school board completes its review and adopts a revised version of policy 905 or otherwise takes formal action to lift the moratorum. So I'm just looking for a second. >> Second. >> Okay. So motion by Jen, second by
Chelsea. Any other discussion? I'm not worried about any of the people sitting up here, but just for anyone listening, this this also would not affect, you know, like our soccer team has placed their amazing banners for the accomplishment of state. Like those are not the things that we're looking to do. This is purely advertising just to make
sure that everyone understands if you haven't put a soccer banner on, you still can. And there's still still happily to be displayed. Just this is advertising. >> Yeah. And this policy would always apply to only out outside advertising, not district sponsored or district promoted
advertising. So >> only third party or outside organizations. >> Move to amend paragraph 3 to say October 20th instead of October 21st. >> I would second that. >> Okay. Any discussion on the motion to
>> amend paragraph 3 to o today's date? Okay. All those in favor signify by saying I. I. Those opposed say nay. Okay. So that motion carries. It is now October 20th listed. Is there any other discussion on the original motion?
>> Um do any of you want the last two paragraphs read? >> No. >> Either way, but I did want to give the opportunity. So >> I would just have the question to
anybody on the policy committee is what what time frame do you think um this can this work can be done assuming and I know one of the options is we don't change anything in our policy but assuming the option would be that we want to do a revision to policy 905
which would take three readings. Um, I'm just concerned that I don't want it dragging into the spring sports season with no decision having been made and a moratorium in place if you know if something like soccer or baseball or I'm sorry, softball or baseball or lacrosse
wanted to put something up that would otherwise be okay. >> But again, this isn't this doesn't advertising policy 905 doesn't apply to district sponsored advertising. This is third party or outside advertising. >> No, I know. But I'm saying like if if there's a if we get to the spring sports season and there's a proposal by a local
company to make a donation in exchange for an outdoor advertising, I I think we'd want to have this wrapped up by that point, I guess, is my bottom line because the the duration of this just goes until we're done with the review. And I guess my only concern is not pushing it down the road too far.
>> No, >> the goal would be that we would be able to complete this at our December policy meeting. What okay what really caused a lot of the tableabling was legal questions um that needed to be researched because there was some
language within state statute that is contradictory andor confusing. So before we even felt comfortable moving forward putting our own language into place we kind of needed to understand the basis of the state statutes that govern this and there was some questions there. So I don't think it'll be an issue having the
answers to those by the December meeting. And once we have that baseline, it's a lot easier for us to move forward and actually complete that at the December policy meeting. So I think that's the goal and we could come back and start our three readings at that December regular meeting. Then
>> we do have a rough rough draft of some ideas that we all have or the three of us have in front of us. So, >> um, there is some work that's been done, but to Emily's point, clarifying state statute is a big thing that we need to
do. So, >> well, I just find it reassuring knowing that you guys are going to prioritize it in December as best you can. That I mean, that's all we can ask. So, thank you. >> Sounds great. >> Okay. Any other discussion? Hearing none, all those in favor signify
by saying I. >> I. Those opposed say nay. Motion carries. I will look for a motion to approve policies 401, 535, and 602. >> So, second,
who got the first? First by motion by Chelsea, second by Emily. Sorry, I didn't know which one of you both were the same. Um, any discussion on the policies? Okay, hearing none. All those in favor signify by saying I.
>> I. Those opposed say nay. Motion carries. I'll look for a motion to approve to rescend policies 511.1, 511.2, 523, and 535.1. >> Second. >> Motion by Jen, second by Emily. Any discussion?
Hearing none. All those in favor signify by saying I. >> I. Those oppose say nay. Motion carries. Move into our discussion section. We have our second reading of policy 215. Was there any questions? I'm just going to quickly try and go
there. Was everyone happy with the edits that we did make in section 2C? Because that was rewarded after our last meeting. Everyone's good. Okay. Um then we can move on to second reading
of to resin policy 215.1. Any questions, concerns? Okay. And we have first readings of policies 515 and 516. Any questions, comments, concerns? Okay. Then we will move on to discussing
our three takeaways. >> Matt, do you have a question? I feel like you're still scrolling. >> Nope. I was just reminding myself which policies were. >> Scroll. Just making sure. >> Thanks. Uh three takeaways that I noted for the board to consider would be number one
the board approving awarding bids for the Riverview HVAC project and I'm going to ask more detail that number two the board approved Sartell High School marching band extended field trip to Chicago and number three the board discussed the advertising moratorum and
approved it along with practices within but obviously open to other suggestions. Yeah. >> Yeah, I agree. >> Good. >> Sorry, I'm just trying to write them down.
>> Okay, so then we have upcoming committee dates. We actually have a facilities planned for November 11th at 5:00 PM. We also have career and tech advisory committee on October 29th at 7:45 a.m. We have our work session on Thursday, November 6th at 6:30 at the
district office. Community at Advisory Committee, November 10th at 5:30. Finance and Personnel Committee, Friday, November 21st at the district office at 7:30. And then our next regular board meeting is Monday, November 24th at the
district office at 6:30. Is there anything else I missed for upcoming dates? >> Um, just the negotiations one that was discussed today for November 12th at 5:00, right? >> Yes. 5:00.
Okay. Thank you. Otherwise, if there's nothing else, I will look for a motion to adjurnn. >> Second. >> Okay. Motion by Jen, second by Matt. Any discussion? Hearing none. All those in favor signify by saying I.
>> I. Those opposed say nay. >> Okay you guys, it is 7:31 and we are ajourned. Thank you.