##VIDEO ID:_2_Uc2VkFcM## keep going to it's like all basic [Music] mhm it is now 6:30 and I'm going to call our October 2nd sorry October 9th um work session of the SAR St s school board to order thank you to our board members and staff that are here with us tonight and anybody that is watching online we are going to start with the pled to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible liy and justice for all mik do you mind sharing what's what you know about where Scott is oh absolutely so I heard from Scott a little bit ago there was an incident that happened in St Cloud that he still responding to law enforcement officer um including some writing of some reports so he's hoping make here later today lat to same just not sure otherwise we will start working on our school handbook or sorry Schoolboard handbook it's not a school handbook um does everyone have it pulled up on your device or in front of your device I do so I feel like we could go to the introduction page if there's any just kind of work Page by Page or was there anything in the glosser or the beginning i' be fine going Page by Page and then we need to make changes so the gloss rate can do that after perfect that was kind of my thought okay so did anyone have any concerns about the introduction um on the first page well I guess not really specifically to the page but just throughout we use the word Foster a lot so I don't know if there's another word we can supplement as we're going through that was just one observation I madean not that it's not a great one ad so if we go to District information sorry one more thing I just wanted to give somebody else an opportunity I there was one other note that I have on the it's under handbook maintenance in review procedure the second dark bullet it says board members May propose additions and revisions to the handbook by sending an email to the chair and superintendent I just think that it could go only to the chair being that it's the school board handbook that was just I don't know that the superintendent would have to necessarily I think the idea is that the superintendent and the chair together create the agenda so that's just saying that we want that added to the agenda to have a discussion okay is there anything else on that first page so did everyone make sure that their information was correct underneath the leadership direct directory in the mission statement is there punctuation that's missing at all I'm not super I just wasn't sure if there was I don't I honestly don't think so just a long sentence okay um I did have after the Miss Miss admission wow statement um msba does have like a district identity section where they have like facts about the district or um history of the district demographics points of Pride Community Partnerships we could we don't have to necessarily do all of those but I think it'd be kind of nice to add those in here just I'm looking at this from the view of a new board member and like just having some of those little tidbits right off the bat would be nice to have in here so kind of like what we put into the when we were doing the superintendent search um kind of the District overview we could maybe throw something like that in here too under District identity right after the mission statement I'm assuming we have the document that we used for so yeah I like that is there anything else um just a general question as we're starting the conversation when I mean obviously we would distribute this to a board member once they're elected I'm questioning whether we should make this available to people who are considering running for the board M and do we have a plan for that it can be on our I mean it can be on our website okay yeah I just want it should be regardless cuz as I'm going through this there's a lot of information that's helpful to somebody who might be considering it deciding whether they do or don't want to do this so go on our schoolb page yeah just as it's on link also looking at this I would really like my my information to be the same size as everybody else's like my phone number is bigger oh and for some reason my I I think I entered in my name my email but it'd be nice if we all either capitalize or we all don't and obviously I'm the only one that did have be fine with the ler case yeah I'm a old capitalization in email not picky yeah just all the same okay so then schedule of facility tour um under the scheduling a tour it talks about if you choose but I think that it's important that that is part of the onboarding so yeah you could choose to schedule maybe an additional one if needed but I do think somewhere and I don't recall seeing it anywhere else but part of the onboarding it's in here under your orientation on the okay M being part of your new member orientation it facility tours are on there for before your first meeting maybe we should make a comment in this section that says you know if you choose to do a tour Beyond what's in the orientation just to make it clear if you choose yeah makes sense I think the heart of what it's getting at is stating like as a parent or a Community member and not wearing our board member hat we have the right to tour or to visit a building like any other Community member apparent would or we could be visiting in our board capacity but if we're going to do it as a community member would or a parent would we just have to follow the same protocol if that's the Hat we're wearing that day I think that's kind of what that first paragraph is getting at as long as you adhere to the procedures of the district has for visitors and then it goes on to talk about visiting in your official capacity so however we want to word that I guess I just don't want somebody to think that they wouldn't be getting it and I don't know that there is I don't recall there being anything in the very first couple Pages here about onboarding so just making it known that there is a tour that will be provided during the onboarding as well Y and in my mind I'm thinking like these two things like this checklist which maybe would have our logo on the top and this handbook would be given to new board members and then you know their expectations can kind of be to follow this with Administration helping set up this whole thing and get through these uh steps but that it is part of this checklist so if they get this and the handbook hoping that that would suffice without putting it all into the handbook as well can I just just before I forget about it this is a very very simple thing but we could just have to remove the Schoolboard handbook template Minnesota school boards Association MH on the bottom of every page of ours yep that's the only thing I had on that page so did did you get something for this or do you want me to add a comment to add the schedule of facility tour what I put in as you choose additional visits beyond your orientation visit you have the same right yes different language but that was all right is then anything on strategic framework I just had a question can we there's some differences between mspas and ours like we didn't include the Strategic plan link but it's on mspas if we want to include that as a hyperlink in here while we're including the others um I think that was my only question on that one could you say that again so when I hyperlink the Strategic directions does bring me to the school for strategic it's both yeah it does okay does but okay is that yeah it doesn't bring it directly to the Strategic directions it bring it to a where you see vision mission what we believe in our one page hand out yeah that's just little upes but is that not what you're envisioning I mean I think so I guess I get is is it the fact that it says directions and not just strategic plan there probably more could we change that wording so to say strategic plan or well it wouldn't really work that way though hoping that it's going to match what it says on our website strategic okay yeah it's kind of semantics but yeah I think everything together with the Mission Vision is the Strategic plan and it says here in small type on the website the Schoolboard approved the Strategic plan outlined below where you have the links to the different parts sure so so I don't know that we would have anything missing for references unless you you guys thought of other ones no if for if that hyperlink the Strategic directions Goose to the Strategic plan yeah then I would say it covers that well I guess I sorry I was moving on to references for further information I don't know if there's anything else if you want you could clarify it just by this first sentence you could just say the Strategic directions comma which are part of our overall strategic plan comma are defined as and then you put the link on strategic plan because that's what it sends you to because that gives a little you know for somebody who's not familiar with the document this paragraph doesn't explain where to find it but it's of the say it again what did you just so you would take this take the hyperlink off of strategic directions which it's on right now so then you it would say the Strategic directions comma which are part of the overall strategic plan comma are and then it would stay the same after that and then you could put the hyperlink on the Strategic plan it's just an idea to clarify it a little more and then I think if you're going to do that though then I would just add the hyperlink for the Strategic plan into the list of all these other hyperlinks on the next page the references for further information cuz all the other hyperlinks are here I don't know why we would we could include it in the entering paragraph here but i' like like to keep it there the more links there are the more helpful it is I think but it could also be below just yeah because everything was already linked here I just thought well that would make sense to happen in with the rest of the links especially if somebody only goes and looks for the references and skips over yep let's put it in both so is there any other references that people felt that we didn't have listed we do have the operating plan I know is on the website um do we want it on here yeah that's Linked In this it's also l so we should add it then to the references section oh I see it I just Noti yeah okay yeah that's one that should be under that references section too um I love that it says the the new world's best Workforce but yet still has the wbf wbw in parentheses I don't see anything else I can't think of anything else so then board membership wait I would have one oh oh so I guess I just have a question the link for District board meeting calendar click on that one does that give you see I'm wondering if we shouldn't have a link cuz that gives you like the dynamic calendar I'm wondering if we shouldn't have a link to the it's got the color code like the one we actually vote on each year oh like the actual yeah yeah then I would just I would have a second link I mean I would call in school like offal School Board calendar or something I agree with or Schoolboard approved calendar yeah school board approved calendar CU that is that is our meeting calendar which the other one doesn't obviously have those dates on it right sorry one thing I thought so anything under that first paragraph on our board membership no but is that Doc in our docs cuz I can't find it like in the Google Docs one that's pulled up there as it's being edited okay it should be in your Google doc under ISD 7484 hand D September 5th 204 yeah double check cuz I don't you don't have it either Jason not Shar you sent it to me get the I can share there you so now if I can refresh think I don't know usually it should send an email doesn't it when you share it like that yeah oh I just searched it and I got into it now on your Google Docs let's go to your updated that what's it called what's the name of it ISD 748 September I just went under that I hav open Google do Emil not sure that it will and then start typing it in that one you have to keep saying boor the dots I get an error definitely get an blocked I have been blocked I get an error when I click I can share mine it's fine I mean I have it in front of me I do too but it it's just not Ed if we're making sometimes it's easier to see the notes Jason got huh I see you and Jen yeah Jason your name is right next to Matt's head on our picture oh yeah I saw there's a little cursor it says that is [Laughter] Jason cck somewh El oh yeah there it isck there you go get on there all right so nobody had any any concerns about M's photo but I won't go there well thanks for making me look like I'm incredibly short cuz I am okay so post selection procedures I didn't have any no um the only note that I had wasn't on page six it's on the next page so looking at this the one question I had is that we'll have to certify the current election and I'm getting a little nervous about how how are going to have that many people there and it's kind of off topic but at the same time like clearly it's something we're have to discuss what's what is it so we we have to certify the election there has to be at least four of us right mhm yeah right so and we all have to be able to come to a date so I'm just I think we should almost be thinking about that date is I guess more what I'm thinking right now like not obviously an edit to he but we need to figure out a date that at least four of us can come and certify the election okay well should we does everyone have a calendar with them I don't think you can set it quite yet though because you're not necessarily going to know exactly those well could we have a tentative date like that that Friday if anybody was I guess that's well yeah you'd have to be so your Tuesday Wednesday Thursday Friday would be your earliest MH yeah right Friday's the earliest you said following a Tuesday election what did we do last time that was like a weekday it was and it was it was basically like we usually do them like at 7 in the morning before work a five minute it was like a five I mean it was a maybe the bigger ask would be can we tentatively would we be able to get four people there on Friday at 7:00 in the morning yes I mean I can I could and then last I'm traveling I can always be here and then are you going to email Scott tell them that's 10 to dat yep and just I mean I know everybody wants to be at all meetings but I don't think we've ever had a full certifi an election so I'm not saying not to invite Scott for that reason just say we don't we don't all need to be here so if it's like if you are trying to get ready for work or whatever it is like as long as four people can make it we do not have to have the six of us here we just have to have four that's the only thing we can do Mak sure that it was oh yeah yeah well yeah I think you and I should we have to actually sign the certificate so I think you and I are must if we're going to campus and certify okay so sorry off topic but okay tentatively Friday okay so then on the next page we have the district intake paperwork and we have board organization so where did your question um my question on this was more based off of the msba says and I like this I guess insert what department and they give examples Human Resources business office district office Etc will contact new board members after the election and what information the department representative will request or provide so you know for each one of these kind of having the department exra there and then if there's anything you need to be prepared to provide like your anything for your um setting up your employment paperwork and whatnot you know it'll be you can have that ready to go and then here's the person that's going to be contacting you so you know what to expect that was I mean I had no idea when we were elected I had absolutely no idea who was doing what or who to contact or anything so I think that would be very helpful just didn't have those expectations on who's going to be reaching out to me and it doesn't have to say the name but just the department and then if there's any documents that you'll need to have ready I also like the idea of bringing the chair the board chair in to this and maybe the board chair providing the handbook and the orientation checklist just so that's a immediate point of contact between that individual and any newly elected member well and it really should I mean it should be it should be that because it's like schedule and orientation with new board members board chair this is I'm sorry I'm on the checklist so unrelated but schedule and orientation with the new board members board chair board mentor and the superintendent that's like the very first thing on the checklist so you would think that you'd schedule that meeting and then this is when that information would be handed to that person or meetings if that's plural but okay can you handle handle entering that stuff in because you'll know best who will be providing it or what documentation so just for clarification do we want to use what's in mspas in addition to what we have up there right now or do you want clarification that would go in so like what I did was I highlighted and I said board chair next to that first one would you like to have us just supplement what this looks like right now or do you want us to try and duplicate what's in Ms no I they just gave example you know it just says insert what department and then they examp of departments we canil that however we to to our specific thing I just like the idea of having that information in there just so you have a little bit of an expectation or if you have a question you know what department to reach out to too right maybe the school board calendars would go to the I guess that doesn't matter I just think I would like the idea that the chair has some sort of direct communication um how about like just starting like board share and then list everything instead of each line having it just say board chair we'll do these four bullets HR will do these two three yeah and then then you know if you're looking at you know it will do obviously the email you know just kind of separate them out yep yeah like that which also then tasks each one of those people with two or three or four bullets right yeah that makes sense I just some bullet under heading whatever just a thought like I have one more thing on that page but if somebody has something before I have something on the previous page oh oh on the previous yeah there's just a word that got entered in wrong what is it last word under issuance of certificate of election should be Court not count I checked the statute oh okay so before we go to board organization is there any other John you said you had something right away um under board offices I we have it listed or it's written later on and we have it in policy also so I'm just thinking behind Vice chair we just put in parentheses optional CU it that way it keeps a consistent through all looks like it's on there or did you just add it I just add it okay look it's already there it's magic I un scrolled ask a show thank you okay um under board compensation unless there's something before that um I would like to see the expense form linked is that still just right where it says in the bullet Port bullet point School Board expense form link right up here under board compensation I think it should like just like we can find it in board book I think that should be linked there for that matter if there's a mileage form might as well have them both yep I think they're I think they're the same one I think you print it off and it has it on the back or the bottom maybe uh at least well it used to be okay sorry I'm catching up now can we go back to page eight we're on page seven still we're just done here no mine well that's mine printed we my board compensation is there's two sections of board compensation it's right underneath the role of Vice chair where's the other one I have oh not to I mean the the expens I'm not board compensation expense reimbursement we talk about I see underboard compensation we now have a link to the expense and then underneath that we talk more about expenses sorry not two different they're on the same page oh um uh so under the compensation part it says the clerk treasur and superintendent of any District what a about the board chair cuz it's calling out the clerk and the treasurer so is the superintendent supposed to be the chair or is that correct that's not correct I think by law these are and then unless otherwise provided by law the other members of the board shall also receive such compensation but the chair is required by law and it a super superintendent it doesn't say chair oh superintend sorry Mike I didn't try to Circle your title here but I compensated fine I'm just wondering if that superintendent is supposed to be the chair do anybody have the mspa one I do I'm staring at it and it is what they say as I say I feel like we didn't change it so that is weird then then where it is the required by law is is there a statute specific statute on that or to have a chair yeah we have to no no to to have specific compensation or are you just saying no I'm just trying to figure out is superintendent supposed to be chair are they are they trying to like interchange the title of superintendent in board chair or something I don't cuz it's weird it under board compensation yeah I don't understand Mike is an ex official member but his compensation is not it has nothing to do with our board compensation and that's a totally outside contract so it is weird that it even lists the superintendent in there at all yeah I don't know what before we change it could we just ask msba since obvious like we took it from their Poli their their model like maybe they made that year and then they'll fix it and then we'll fix it is that so yeah because I don't see any statute tied to it either so well there's this Minnesota statute what's that's for the transportation rate oh okay yeah I'm not opposed to changing it I just would like to know what M must be thinking yeah I agree I just clarification as to what their superintendent is supposed to be there and then uh under the role of Vice chair after temporary there should be a period but we need another word or another word absence there you go maybe that's what I meant I just have a blank Circle help that period well yeah she is she to make us oh I'm looking at the screen up there that's I think that's Mike just in case I have questions we're looking at yeah I know but if you're looking at on screen can't just change Candace and I are both we going we nudge each other it should say board compensation under the first bullet point board compensation is determined at the board organizational meeting not again it's grammar but I think we call it the organizational meeting there's so many people clicking on it now and I I am hands off I am not in there doing you just tell us what to do so you'd rather have that be board organizational meeting or board organization I think we call it an organizational we yeah typically they live it like it is right now looks good um yeah they call msba always refers to it as the organizational meeting too anything on expense reimbursement no but just to kind of go back so under the board offices and then it breaks it down by each role as far as chair treasur clerk did we pull these specifically from our policy so I didn't go back and yeah we did okay I did yeah I did look at the policies and they they match yeah I don't understand why there's this extra space between on the treasure between the the second and third bullet but otherwise that's the last doesn't have that's a paragraph s you there somebody's on it we tried but it didn't F yeah I I feel like we tried to test we'll try to fix it anything on learning the job uh oh yes so the title of workshops SL Retreats since we usually call them work sessions I'm wondering if we want to add work session in there so the language is what we currently use as a board because I don't think we ever call them workshops or Retreats or we haven't had them anyways called that so well we can either add work session or CU I know you can have workshops Retreats and they're a little different MH but you're saying call it because we refer to them as work sessions and not Workshops the title should just say work sessions and Retreats it sounds good to me yeah just so it's consistent so somebody's la oh what is or add it I I almost feel like we should add CU I would think of last week's as a workshop with msba that's fine I would but what MB they ask okay well then yeah and I think they do say like workshops and Retreats later on in the handbook are special sessions aren't they on the anyways I just figured since we call we say work session we probably should I would do another I would do another type I I would leave workshops on ret which leads you open to I mean we've talked about doing offside Retreats before for team bu I mean those are more right team building activities where the work session is this right corre we're excited just to add a whole new section called work session sessions okay and then we'll just want to change it in the description and two couple sentences on what a work session is yeah so do we want to Smith call it like would just say participate actively in board workshops work sessions and Retreats is that oh you can do that actually or do we want to take out workshops Al together no because they have workshops and Retreats already listed somewhere else as meetings that you can call M that are separate than what we would have as a work session okay so yep like that or or sessions yep and then an S after the work sessions you got it [Laughter] good it's like a video game that we're playing who can edit faster like my cursor is still on the title page so it's literally not me forfeited any R in game mine is at the Strategic framework page still so it's not for committee it's I mean obviously the whole highlighted section is questions that somebody had that they put in there so what happens if scheduling conflicts occur procedures and protocols will be helpful I think those are all yeah questions that we probably want to answer yes and like reports of the committee to the full board will be completed by the committee chair as it stands right now we don't really have committee chairs so if we're going to you know if we're going to keep that language then we would have to have committee chairs well the other thought I had is me we don't leave that language but we like when we go to our policy meeting like at that meeting before we start we say Okay Emily you're going to do it at this month or when we go to our communication and Technology meeting we'd say okay Jen it's going to be your turn so that when you're in that meeting as a committee you already know that you're the one that's going to be giving that report I think that would be better practice and just remove that sentence all together from there correct or it's just well just reports of the committee to the full board will be completed by designate our designated board member committee there you go Committee Member by instead of chair so by a Committee Member by the by by the Yeah they have it up there by the designated M got it uh the happens if scheduling conflicts occur is I mean what what do we want to be our standard practice for just the committee itself uhhuh do we want it to be the I mean we decided in January who's on a committee is it fair if I can't make it for me to just ask somebody else or do we want it to be like more of a board decision or is it that you just miss like I think it kind of depends on what kind of committee right um like for example like the ones that we only have one person like senior connection like I would like to think that we ask somebody else to go um but if we have a three if we have three people on a committee I mean I think I guess I'm not as concerned if somebody doesn't go as long as one of us is there I think it would depend on what the committee is and what they're talking about because I know Matt I think I you asked me to go in for you on facilities for that conflict of interest MH we're doing RFP oh yeah and then the negotiations the last one that I couldn't make which ended up being canceled anyways I was going to have Emily go for me can we just say can we keep it more open-ended and say on conflex will be handled that dis not very well but basically we'll deal with them as they come up right some say it some way CU you're right I mean I think hopefully the board gets along well enough that right you can reach out and go hey I have a conflict of interest I can't sit in on this meeting can you do it for me and the rest of the board would be like yeah that makes sense why would we do that right but I think that's the part that we aren't always yeah okay here's a question I'm not saying like I mean I know like even when I was on the senior connection I just would ask Matt or would ask like I think as an adult we should be able to find our own if we want to it though I'm wondering because there is a section on board duties time commitments expectations I'm wondering if something like that would actually if we're going to specify this a little bit more if that would fall more under that section instead of going into it's so in depth in this part because we do have a section on like meeting participation and attendance and whatever that's already kind of in here so if we want to address it in that section instead of trying to break it all down here yeah I was just scrolling through to see where this would better fit and yeah either in the communication section or the one about committee meetings I think that's because this is just supposed to be how to learn the job as a new board member this isn't supposed to set out the rules for substituting people at committee meetings right but I do like adding the part of the reports of the committee to the full board in that part that's fine but yeah I would say if scheduling could go elsewhere that would be fine but if I need to find a replacement at my job it's my job to find my replacement so I kind of think that you know at that point of the conversation maybe yeah I think when we get to that section then we can kind of Wordsmith that more yeah to that area so done with that part particular one then well there is the question also what is I mean we're not going to answer this in this description either but what is the current role of each Committee of the board I don't know that's we're probably not going to break that all down right here in this section of the handbook it is something we need to figure out I don't know that I feel that it's something that actually would need to be broken out in not this area if we're done with that one I have something under the mentorship okay um that last sentence just about the assignment will be made by the board chair in consultation with the superintendent where I guess what's the reasoning for the consultation part with the superintendent wouldn't the board chair just be able to kind of make that assignment depending upon what the makeup of the board is at the moment correct me if I'm wrong did we just take this right from MSP yes an m so I guess I I have no reason I I think I just left it as it was from msba I would be I would be okay not having to have that consultation just because again it's the mentorship of board members to board members and I think that's something that the board chair would be able to facilitate I'll play the other side of it I like the fact just because the superintendent also interacts with board members and probably has interacted with board members and other districts and I just think it it I don't think I don't read it as the board chair has to talk to the superintendent to do the mentorship I read it as the board chair can talk to the superintendent or discuss Mentor mentorship that's why I read it I don't think it's harmful I don't think it blocks the board chair into doing what the superintendent wants to do that's why I read it but it maybe need to be word additionally to communicate that yeah I guess I read it as there's going to be a mentorship which I don't disagree with but that mentorship would be like you and I Jason you know board to board and the superintendent is always available for questions as it says later on oh yeah I'm just saying that's how I read it was that it was board to board the way I look at it is it's just another way for the it it's a sounding board for the board chair to say hey does it make sense that I match Jen and Jason up or Emily and M up or whoever the I I just look at it as another opportunity for the bar CH have another opinion I don't think it's hurtful at least the way I but I can see it being um taken out too doesn't matter to me I mean taking out that phrase doesn't mean the board and chair is not allowed to see other's opinions such as the superintendent that's 100% true yeah and I I mean I guess I look at it like if whoever comes up with the decision and the assignment if somebody calls me the chair or the superintendent and says hey this is who I'm thinking would be best matched with you for a mentorship and I have some sort of deeply rooted opinion on this where I don't think I would be a good match as an individual board member I can say I don't think that's the greatest idea you know and have that conversation so I don't really think it matters who it's coming from any individual board member could say that you know I don't think that's great or that sounds wonderful whatever they can weigh in still if they don't agree with honestly I feel it should say consultation with the superintendent and if that's more of the idea then it should be in consultation with the superintendent and the board and the individual board member yeah or members I don't know I you could soften it up you could say the assignment will be made by the board chair comma who may consult with the superintendent or other board members to ensure a good match I do like that yeah that's what I was trying to say thank you other members yeah y you have anything before we want to individual board membership I do Under the publication oh I know is e clipping something cuz I don't recall seeing or what is that is that a different name I'm forli does it come in across as e maybe I just haven't like noticed or paid attention close enough I don't get daily links from MSB I get my two three times a week MH newsletters or notifications maybe they found that the e- clippings were too much for which could be I mean fine with it I just that was one where I'm like well I don't if I don't get it or I'm not sure what it is do we include that or maybe I just opted out of something done but to get the eings cuz I get the notifications from the MD and I feel like the msba would give me a better uh synopsis instead of giving me every detail of everything that's been done in Department of Education that week it's kind of a lot to read on a weekly basis oh right above the one just spelling thing before we get too far um scroll up a little bit like I can't they just can't see if I scroll they true you can do it but they won't see it I'm sorry tell me when to stop under right underneath all the hyperlinks where it says registration for above professional and then we're missing a word can be completed through the Schoolboard secretary secretary so for above professional um development or professional training just need a word there for probably for the above msba e clippings ining 2000 board members superintendent and school administrators subcrib to fre e clippings which features K through 12 from so do I have to subscribe to it then I believe so okay so that's just okay if you to subscribe maybe we should take off automatically yeah then I was going to say new board members are entitled to receive the word automatically obviously new board members can can opt to receive can opt in to receive the following Publications because you really are having to do that on your own you're opt in on your own at that point I don't know I think the journals come automatically but the journals do I think but the obviously the Epping and the leader News Leader so clearly for individual board membership our dates will have to get updated every year I think there any other yeah that first sentence says the time required to complete your Board responsibility will most vary by time of year will I right just will vary yeah or most likely vary by time of year or something but will most will most vary something I think yeah the way it is now will vary will vary okay can anyone else think of any special dates that we outside of our normal what is the I don't think we had any graduates this year and I think I had asked you about it once the adult graduation the adult graduation that like all of the districts the one that was at so Rapids last year the Bon STS yeah is it B the alc graduation was at cpers last year and starts till okay is that a date though like do we is there potential that we would have a graduate from there there always going to be a potential because they can participate in that program we just haven't had anyone who has chosen to do that mainly because our graduation rate is so high sure um but that being said when I did attend last year school Bo members from so would we put in there when applicable as one of those potential dates in this list I mean because it would be a graduation ceremony for somebody when applicable and if other districts are sending board members I think it's important that we would send ours any EV that we have somebody graduating the other P will be adult adult again yeah and I have no idea what that date is but I'm assuming those dates are already decided they are but I would wonder as a matter of process do we update those every year during the reorganization meeting do with that because I can't guarantee every year they'll have determined or well we have to change all of these dates every I know we talked about are we going to do this work in July or do we do it during the reor and my worry would be is if we do this work in July I don't know if I'll have all these dates leadership conference should probably be determined by msba all staff breakfast will be determined because July to August we would know I'm just not sure the alc graduation ceremonies would need but we can just do our best to get him there as quickly as I think just as long as someone is tracking that they need to be updated could I just make that suggestion because when you start to get documents that have dates and somebody that has to do it could you just say um board chair to confirm special dates that be required or I guess required as a bad word but or reference the calendar yeah I I just it's just another thing somebody's got to do and then what happens if they do look at this and they're like oh the graduation May 31st and it's really May 30th and they had a conflict you know if this doesn't get updated those long it's just I agree maybe we just these would be the special these would be and then dates or situations or events whatever plan to attend these you know dates and dates will be provided by the B yeah Special yeah dates will be on specially events yeah Special Events the idea is that we are looking at this every year as the board and re agreeing to it so I do kind of feel like we need to hold ourselves accountable and then we change the dates the ones that I'm a little bit more leery on is the the ones that we just added because those are not a part of our school calendar so we can easily do our our graduation our breakfast and our MS I mean I guess msba we knew when we looked so I feel like gos are all attainable for us in July it's the other two that are kind of the question mark do we though if we're going to be using this as something that we're handing to new board members do we want to because a new a board member is going to they should want to and should need to attend the graduation so you know if we do new board members in January we're going to want to have this updated on that January meeting right this this is right now right but do we want to do it in January every year or do we want to do it in July if we're going to change dates which is what Mike I think was asking right for those last two specifically yeah okay yeah just for those last two okay I think the concern that I had about doing this at the org meeting is that we already have a lot that we're doing at the or meeting July is kind of a a downtime typically in the year so this would be great for us to just go through and kind of also align it with our other handbooks right that's when we're typically July is usually when we're trying to look at handbooks um well and actually given this to new board members after they elected right so they should be updated before that happens for the current year two years right so this is I mean we would have it updated in July and give it to them in January they would be up yeah um should we add the date of the organizational meeting into this if we're handing it to newly elected board members it's it's typically the first I know it says later it's typically the first Monday put it in but to put it in this list I think could be helpful MH and it's the only actual meeting I would see putting on this list because none of of the others are official until the org meeting I just look at the org meeting as a required I mean it's a very much so required meeting attendance where I know that these aren't required although extremely strongly encouraged but right that's the only reason why but I'd still consider it a special event of the board right technically not required yeah I mean I mean you would want to be there but technically it's not a required whereas the or meeting is required like we'd all have to be at that one do you you just have a you just have M yeah so technically they I'm again I think everybody should be at the ore I'm not saying that but right technically they could skip the board the board meeting it's just a a quorum is need if we for new board members if we truly do something for their both of office like have them do the ceremonial signing of it and take a picture it is a special event for I would put it in there that one I would I would list it as that then maybe I would also put them in chronological order so yeah have the organizational meeting first msba graduation staff breakfast and then maybe just leave the bottom two by themselves and just so dates to be determined as applicable or one applicable or whatever you want don't so do we want the or or meeting slash I think it it does yeah I mean I it's not a normal meeting it ises a special you want to list it as organizational meeting SL o of office or maybe o of office yeah either way I mean I guess the event would be the the I think we just title it is you could put you could put both of office in parentheses too just so they also know that's when that is even though they've already officially signed their document had just ceremonial yes first Monday after the sixth 6 at 6:30 yeah 2025 we're we're going really far pretty sure that August 26 was the date it said 2024 for that was the date this year just I'm we're kind ofad of ourselves usually the the the Tuesday it is the 26th usually but but who knows I would like the option of District administation to determine that date sure because fine because so many professional development activities that happen during that week that might impact do we do it on the Monday or do we do it on the Tuesday yeah you can put TBD you know late August in parentheses or something or you could just do Workshop week yeah 25th of August through the 28 yeah I don't want to get it so locked down that they can't ever change and WR in their calendar and schedules erupted I guess and then it changed later on okay was there anything else for dates we'll move on to duties of an individual board member for days are we on to duties mhm so on page 11 at the very end where we have added outside of mba's emails should be responded to in a timely manner all members should be checking and responding to emails at a minimum of once a week no board member should have the power to hold up progress for the betterment of ISD 748 I have two things with this one there's an entire communication and email section I starts on page maybe uh where that statement about emails would make way more sense under there board communication guide so it's Pages 16 17 it continues on where's the one you're talking about you said page 11 yeah it's the last so it's like it's the last sentence on page 11 and then continues on to page 12 and now it's actually just on page 12 because the addition that we changed so start email should be responded to it's at the top of 12 see right under the section just page number p as an individual and it's the very I just went to page 12 and I'm back up to like board organization F just go to the duties as an individual board member okay title and then it'll be one of the last two sentences of that section before it goes in the code of ethics now I see it now okay so there's yeah there's an entire section about email on I mean there's board communication guide which is 1617 and then it goes into all different it breaks down all different types of communication with District admin communication with constituents engag with the community I mean there's and then it goes into emails that statement would probably fall under here under that section more than under the leadin description of Duties as an individual board member yeah makes sense to move it oh I'm sorry so under a whole Communications guidelin right there go yeah so I we can pick where we want to add it or maybe we just throw it underneath the heading for right now and then go back to yeah just throw it anywhere there so we remembered it oh oh we need the board member set part though I think that should stay up in that top section right I'm just I just going to highlight it say we need to place this somewhere but that first sentence when a board member when a board member is sick or absent from the board meeting from a board meeting they should cut did you cut that top that part should be out there it's just the E starting with there you go so take that put that back where it was there you go thanks and then I don't know as far as the second part of that where the sentence about no one board member no board member should have the power to hold up progress for the betterment of ISD 748 right why are we saying that just sounds kind of condescending um we're giving them a timeline and saying at a minimum of once a week do we need to then I don't think have this following statement because if something is going to be holding it up then somebody needs to make a phone call I'm fine with and then if I don't know does anybody else have anything I would like to take up the code of ethics violation I think it's subjective and doesn't need to be in there not to mention it would need a majority vote of the board so the whole thing doesn't yeah we can't put that in a handbook for new board members it's this isn't just for any board members this is for us it doesn't matter we can't put it in a handbook for board members because there's code of ethics violation there's actually nothing that can be done without a board majority so it's like almost a like a threat but by law by Statute it's required it would require a majority board vote to do anything at all any punitive action so what are so you're saying for each individual alleged violation there has to be a board vote it would have to as a board for members agree that anything was a violation and the code of ethics are going to be subjective based on your board makeup but You' have to have a board majority agree that there was a violation and then you'd have to have a four member majority by Statute to impose any of these things so these are these aren't like a these aren't actual punitive actions that can be just taken by anybody on the board so then cuz I think it's important to understand that there could be ramifications should we then just make it clear in here for what though ramifications for what code of ethics violation but what's a violation that's what I was about to explain is that you could instead of saying this is what happens when there's a Code of Ethics violation you could say code of ethics violations if determined by the school board could involve any of the following actions or my question is or something to highlight the importance of following the ethics I don't know that same thing for every I guess I would caution personally I would caution any board to be very careful of walking down that path because it is subjective and is dependent on the makeup of the board and I would not want to have any member fear no it seems like a threat like just make sure you know it but for somebody who's maybe not real personent or even somebody who is they're going to look at the code of ethics and think well okay maybe if I say that that maybe if I speak my mind in this way that might be a violation I mean depending on who you're saying it to in the makeup of your board at the time yes or no you don't know that so I mean it could really be a way to impede somebody's speech too and I don't think that's the direction that we're intending to go or I hope not I don't there's a reason msba doesn't have it in there you know in theirs and we already have a link to policy 209 that says the code of ethics and in board policy 2 and I guide you in navigating the complexities of governance y y y I guess I I like I like where Matt was going and saying like these are some of the possible things that could happen if the board don't goes this way I don't think it's a threat I think it's just being realistic there are if the if there's four people on our board whatever the makeup is that agree that there's been a violation like I think anybody that's sitting in this these chairs should know that these are the possibilities what we can anything that if the four members of the board determined anything that this could happen with any I mean we could have that literally for almost we also have all then everybody that's sitting here has read that and understands that because I up until I'd seen this I I don't understand it at all because what you're saying is these things could happen but they can't I mean that's basically it to thank you for letting me know what could happen with the the complete makeup of you know people that agree that it's a violation and then agree to do any one of these things but like literally without that you can't do any of these things so to me I I'm not learning anything from this cuz I know what the statute says so what I'm learning from this is that none of these things can happen unless literally the correct makeup would occur that would allow for these things to happen I would like to know why msba doesn't have it in their well that was ni said there's probably a reason why they don't have it in there so mba's model handbook doesn't include violations no because it's extremely subjective to determine what is a violation it would be very hard to put that into a handbook guess I'm still not understanding like what what is wrong with saying that there could be a warning to that board member for the code of ethics going to give them a warning the board there could be a public censure like these are just what's a violation the board would determine that I just I don't understand what's the harm in telling our future board members and or even reminding ourselves that these are the possible consequences of breaking the code of ethics cuz I think implying that if I don't agree with you I could bring up an Ethics violation to the board and hope that I can Garner enough support to centure a board member which I think is wrong I think everybody should be able to have and feel like they can share their opinion can I just play a different what like if you look at the code of ethics the first one is attend school board meeting so you both go right away to like speech which I I I agree you definitely don't want to St you don't want to scare anybody into not speaking because of those possible because of the because of those ethic violations the what could happen right so you don't want to do that but what if a school board member misses four out of the first six school board meetings I don't think you I don't think I mean unexcused not that they traveling for work or they just didn't show up mhm that's an Ethics violation right I mean it's right but could the board then agree to give them a warning or do something at that point right if they wanted to could they yes that's what that statement is right but my point is is so there's all the other parts of this so for that example there's all the other part of this about meeting attendance and requirements on meetings we're already stating what the requirements are and attendance at meetings so if you're not doing that then why would you need to know that you make it a warning well if you're not showing up to the meetings and that's your duty as a board member you should expect something to come from that is there something in statute about meetings and if you miss so many there has to be action taken no I am not or if you're not attendance for so many days or I thought there was something I feel like you're corre well there's um there's something about I think it's like 90 days that if you can't fulfill any of your duties for a consecutive 90day period you you're deemed to have relinquished it or whatever so yes you could be REM but I yeah I get the sense that that has to do more of like you know medical inability to attend or stuff like that catastrophic but um yeah I was just looking speaking of statutes I was just trying to see what exactly is in State Statute about um any sort of a penalty for a school board member the board May the only thing that's a penalty is removal yeah and I found that one yeah there isn't any other St statutory penalty um is there anything at the end of our um policy 209 that talks about guess my other question is s like P public centur SS toing from listening that that would be one that would be maybe we don't have to have everything that's on the list I would like to see something here to say like like I I would think that everyone would agree that a warning would be reasonable for everyone to expect that if they break a warning would be potentially something that we as a board could say yes we do I don't know that I but what am I agreee warning for you know like that's but we would be doing it as a as a board like maybe public censure cuz that's a fear of like somebody feeling they can't speak we remov from this list I guess where I'm that's where I'm trying to go is like is there things that we could take off this list but yet still have something here to say like this is I guess for me personally if if I noticed that a board member was missing multiple meetings in a row I think I would call and say hey what is going on is there anything I can help you with I would not immediately try and I'm not saying that it's an immediate thing but I would not be trying to find a reason to get them on an Ethics violation that's just not in me as people who are trying to work together regardless of any kind of personal feelings that you might have for somebody I would at the very least give a common courtesy of you've missed two board meetings is something going on is there something that we can do as a board to support you what can we do to get you here CU that is part of your duties yeah um and this is just five minutes worth of Googling while we've been having this conversation but what you're saying is pretty consistent with a just a random district from the cities that has a section in their they don't call it code of ethics but in their policy about proper conduct for school board members it's got a lot of the you know potential penalties but it does lead in with um you know the first the school board member was alleged to have violated this policy gets um the allegation in writing within a reasonable period of time and then if they can't resolve it on their own um the school board then conducts an investigation blah blah blah so it I mean the point is not that anything exact here uh at our table needs to follow this one but there there is a process where it's not just like you said you go after somebody for an Ethics violation step one so maybe if yeah we could put in language that talks about um having a discussion with the board chair and superintendent try to work out the issue um if the only statutory penalty if it gets to that point is removal I mean we don't have to say it but to refer to the fact that there could be penalties if some sort of a violation of our code of ethics can't be worked out on their own with the board chair Andor superintendent just so that people have noticed that you know it's not just that that the code of ethics that's there and says what it says can actually have consequences if it gets far enough down the road or serious enough is there is there anything in there no there's nothing I do like the idea of saying like our first step is not a warning our first step is maybe it maybe it's a conversation between the board chair and the superintendent or it's the board chair or whatever it is but like laying it out more so that there is more of a but I'm having very hard time knowing when that conversation is supposed to happen though I mean because again we'd all have to agree that there's something that's a violation we'd have to agree that something is a violation and then we'd have to agree on the next step the next step and that would be extremely subjective to each situation and and the board makeup at the time I guess my biggest concern is you know like this District that I'm looking at they have it in their policy and I think that's probably our step one is to if we're going to have rules or procedures like that to adopt a policy or make changes to 209 additions to it that says what happens instead of deciding it at the discussion about a board member workbook or handbook well that's what I'm saying I don't think this belongs in a handbook I don't I don't think well I think if it was policy it certainly would but I think the better place to address whether it should be policy is that policy and I don't know if it it would have to be worded in the strangest way possible I don't know that it could be policy because we we can't no matter what we say in 209 it would be dependent on the people involved on the board at that time whether or not those steps actually occur right um we already referenced I'm really liking how they word this so can I just read this one I don't want to out some district for why not in their policy it's public I guess white be Lake procedures for administering policy this is section four of their policy that's called School Board member code of conduct so it gives like the purpose section one general statement policy is section two section three is scope and guiding principles which is essentially laying out the rules like we have our ethics rules laid out and then procedures for administering policy allegations of violations of this policy may be received from internal or external sources in an instance where an allegation is made that could serve as the basis for the imposition of sanctions against an individual ual School Board member under this policy the school board will number one advise the school board member of the allegation and writing within a reasonable period of time two if the allegation cannot be readily resolved the school board will conduct an investigation of the allegation to determine whether the individual board member has violated the policy three allow the individual School Board member an opportunity to be heard by the school board in defense of the allegation and to present any relevant information regarding the allegation four specify the expected conduct or modification of conduct to be required from the individual School Board member um the determination this goes to your point the determination whether a violation of this policy has occurred and whether sanctions are to be imposed shall be made by the school board School Board retains the right to remove a Schoolboard member as appropriate subject to relevant governing along and then it they do have a separate section called sanctions section five that um is a list it's got some of the yeah kind of similar to the one we're looking at a warning where did you find that white be Lake White Bear Lake it's policy they it's a separate policy they have a code of conduct yeah it's policy 25s right they've made their own policy y so I just I'm trying to follow can we just agree to delete this section and address in policy of yeah I think I think that'd be more appropriate okay so we'll get rid of that and that can be brought to policy policy lat but I would also like to put a note on there to reach out to msba about why why maybe they don't have it in theirs well we already know why they don't have I mean we can ask them but it's let's just ask them and then at least we have their justification coming from them anything on conf conflict of interest moving on working as a board team there's a the board showell superint superintend yeah superintend the way it's written in statute board governance model standards for board leadership tributes for high performing boards scho board self evaluation Ro of superintendent hiring duties uh you want to think sorry not under oh it's just at the bottom it says update after Barb's training on October 3rd and my note was just why why would this particular thing impact the evaluating paragraph Just because it's a high level description you mean of what evaluating superintendent means not like so I didn't know was somebody looking cuz they wanted to add stuff to that section I guess before going to her training last week I really wasn't 100% sure what to expect or what we were going to get so just making sure that if there was something we wanted to add but it wasn't forgotten that was the only thing I had that area then we get to communication so then we're not adding anything correct I don't I don't I don't think am I behind you or communication where where are you at board communication so now on that uh before we maybe get to that yellow section I just have one thing under the addressing team dysfunction well two things so ground rules in mind soorry my uh no it's under that that same thing page 17 yeah I don't know after all the additions down to the board communication guide or that yep so keep going down and then it's under addressing team dysfunction the ground rules is oldold but the other like the policy and the board um administrative relationships all that isn't and I haven't seen anything of ours that have ground rules is that was that bolded for something specific was there a link that was with that or well it's in msba is written the same way but just not not bolded in ital italicized okay so I just wanted I didn't know like it was something that it might have just been out was pasted that stock I don't think it's a phrase specific to us that's for sure okay we can just unbold that and then the other thing in that same paragraph it says msba can help with a custom board in service tailored to the board specific situation personally I don't think we should be calling all one organization because we may or may not use msba so I think that we could reword that I just think we take that out you just take it out delate the sentence okay yeah cuz it already says the board may want to hire a facilitator to assist with discussions to improve so and then just leave it open ended that can be anybody that's just a little advertising plug [Music] in then I don't do we want to address the Highlight I was just trying to figure out where we would put it thing first or could you just put it on under the guidelines for interacting outside a board meeting because and then address that because you're not I mean it just could be another yeah just add a bullet point that says yeah because you're not usually going to be responding to emails in a board meeting so it's just yeah works for me respond timely to emails yeah could be the header yeah or timely response to so I just put it under guidin you like if everybody's okay that that was just my suggest do we want to have a bolded entrance into the statement that's what they said Ely timely response to emails okay something got it I missed that part under this part two see same section msba does not have use the board table to express concern and engage in problem solving their model policy doesn't and we go further to say do not use personal social media accounts to express your opinion or perspectives understanding that any opinion shared publicly needs to be the voice of the full board there is already a section I believe it's page 20 that talks about social media interaction and the msba is very cautious with this because by Statute we do actually all still have First Amendment rights they give some guidelines on what they recommend doing and not doing with your social media accounts but they in no way can we tell somebody they can't use their social media account to express their personal views or opinions they give some ideas on like how to page 20 in ours I think to communication on social media but we can't tell somebody that they can't do that an individual board member where to mention response to yeah it's under the right above two bullets up okay so I would say this we already have a whole section for this number one for social media I guess I would I would really like to keep it but maybe remove that middle sentence and just leave it at understanding that any opinion shared publicly needs to be the voice of the full board but it does it doesn't yeah so we can't or Wordsmith it cuz I think we all need to be reminded that even if we don't think that it's us like people perceive it to be the full board that that but there should be a very heavy disclaimer that says this is my personal opinion and if I have a personal opinion I'm not speaking on behalf of the board that is the board chair and if the board chair is sharing a personal opinion then it should not be the voice of the full board if it's a personal opinion it should be the person personal opinion of whoever that board member is at the time yeah I mean the way that it's worded under this section by the msba is I mean essentially giving tips on how to do it but uh things to not include but really your online action should always reflect the values and responsibilities of your position within the district is essentially how they wrap it up but they give a lot of different examples of things that you should avoid be careful not to do this so I mean they break it down pretty well in that section and if somebody were to have a dissenting opinion on something and they're asked they're not speaking on behalf of the full board they would be on why they are not in agreement there's nothing wrong with that your msba trainings do tell you that you need to just specify your speaking on behalf of yourself but you are entitled to your opinion to share it individually I understand the idea behind it we just can't it's not something that we can tell a board number is anybody looking at the page 20 description yeah I was reading through that just finish that that do relatively good job of laying that out is it in the constituent part or communication social media it's underneath communication with media it's the next section there it is yeah well maybe just I I would really like to see this stay but I'm really liking use social media primarily for listening making announcements and Gathering feedback rather than conducting board business because that is what I feel like they use the board table to express concern and engage in problem solving is what I what is and I I we just can't we can't have it as a as a bullet out but the way that they're stating it there is different than what we're saying use the board table to express concern and engage in problem solving use social media primary primarily for listening making announcements and Gathering feedback rather than conducting board business but like it lists all the things prior to that the entire section right I'm just saying that we put that sentence here in the up higher and we we just basically say it twice no I w't look the redundancy or I guess what is the use the board table to express concern and engage in problem solving isn't that just kind of self-explanatory that's what we are doing or don't have anything to follow that bullet point and you can just say use the board table to express concern and engage problem solving fine yeah that's fine we just let's keep the ball and delete the rest yeah we we just can't go on any further than that to tell anybody what they can or cannot say there's there's things that you should not do or ar frowned upon but but there's nothing that we can say that they cannot do so let's just take that after the Bold part out and then for a much more indepth suggest suggestions there's the whole section on communication and social media already plus that would be under your be cautious with written communication somewhat somewhat I mean cuz social media is I think I ask from The District Administrative perspective highlighting right there um sharing personal confidential legally protective information is not to be careful not to that strong enough working for the board member so that they recognize that we don't want them to make that you could you could if you want no I I just wanted to make sure I was clear as talk through this okay and not okay under our all of our person that rights are people feeling that that's people recog be careful to share personal confidenti you could say I think the word careful is a little too just say Do not share personal confiden protected how about never share that that's not a suggestion you cannot share yeah I would why don't we say it never share personal confidential or legally protected information yeah of students employees or board members right yeah can we say I we could word it to say it's it would be or in it would in violation of Statute to do so I think that's enough her statute never share for Min statute yeah well whatever it is feed knowing the context of some of the things in here I would to have you guys have to go into putting statut references for that becomes even Troublesome to read for new board member I think that says it right there um so the one we were focused on before use social media primarily for [Music] ETC what a follow-up appropriate follow-up sentence to that sentence be board business is to be conducted in open meetings or meetings that are open to the public I mean you're not just highlight the you know the reason that they're saying use social media for this rather than that that can I ask rather than conducting board business how would we I guess I'm I'm wondering how board business would be conducted via social media unless all you know if there's for a four of us talking on a Facebook post it's certainly not going to happen often but there could be times where people get drawn into social media discussions and before you know it a quum of board members has commented on something and that would be considered conducting board business over social media which is not in an open meeting so was just a just a highlight the reason for why they're saying that why they're saying use it for these things rather than this finally ensure you comply with all relevant laws and District policies including those to acceptable use harassment discrimination and privacy would would the board feel comfortable with this recommendation of moving the M share person all confidential information down to here I'll do that just to make kind my point of where I think where was just you can still maintain it as one paragraph if you so choose but um I I do recognize that the never share Personnel confidential legally protected information I was a new board member I don't know if I want it buried in the middle of those I think it makes sense why you have it and then I guess that is followed up by finally ensure you comply with all relevant laws which would be open meeting laws and District policies including those related to and then they list them but I mean open meeting is a relevant law that you actually go through in your board orientation checklist I'm good with that so as far as like the bullet points for the guidelines are we done with that section because we kind of jumped that yep and if we look at situations everyone agrees that those would be the people that you contact board Mentor board chair superintendent board Mentor boair superent that's the first one mhm is any of that redundant it says I have general questions or is there but then it goes into a concerns or questions regarding board governance Andor operation and then I don't know did we just skip like 10 pages no we went right back up right after we added the timely response to emails now we're at that chart that has three different situations oh okay there was a different chart up there sorry oh yeah I'm on the first chart okay I was looking at yeah see that's that's not yeah that's not sorry that's not the same one okay um the one onage no fine it's right underneath those bullets that we worked on up higher keep going keep going keep going you good right here that one there you go so are those redundant you could make the middle one more distinct by saying I have a specific concern or questions regarding board governance where the first one was about general questions I don't know I'm just wondering I have General concerns question or you could even take out General and you just have I have questions con yes or concerns regarding board governance Andor District Operations these would be the three people I would go talk to and two of the other yeah cuz those would be the three people that you would go to anyways right and even the second one could we get rid of that one too since that's already in there as Andor you could put District Operations because maybe it's just a a question that a board member asks their mentor and they say oh go talk to superintendent rard about that or yeah that would be something that you'd bring up to the board chair or I just it seemed like it was duplicated or redundant but maybe not well board governance okay I'm seeing it as board governance and or board operation and and then the next one I'm seeing is District operation that's fine you can keep them like that then maybe fit it all on one page there anything about communication with superintendent I the only thing I had is instead of it should say under disagreements with the superintendent instead of if fact should just say in fact um msba has the same type oh um so under that part under that same part as well I feel like so I have always treat your fellow board members a superintendent and other Administration with respect I feel like this disagreements with the superintendent is specific to the superintendent and there's other Communications with District administration and staff sure personally I think that if I have a disagreement with the superintendent the board members and the administration wouldn't really make sense to go there I would still want to in this particular heading it's specifically talking about the superintendent yeah it's almost like we'd have to start because then the next one is communication with District administrators and staff you could like start the sentence out the same way right always treat your District administration with respect I we could it doesn't necessarily have to have it there but I mean I can understand the S the sentiment of why it's there but for the a disagreement with the superintendent always treat your your fellow board members the superintendent other administrators with respect so should just say always treat your superintendent yeah that's what I'm thinking yeah because it's right after the header of disagreements with the superintendent it just seems like yeah I should probably say always well but then I guess I read it as like maybe another board member is with you I mean I don't I don't really understand why the administrators would be in there but I do kind of feel like fellow board members like I mean if I have a disagreement I might also be in there but then put that under the communication with your board members yeah we could put it somewhere else I would agree with that because it's specific to the superintendent and they do have that in communication with administrators and staff and they do have communication with your fellow board members I was just pointing out that I read it differently like I I agree with this administrator but I could kind of see why F the board members would be there that's all or you could even put that whole sentence under board communication guide before communication between board members if we really have to spell it out always treat your fellow board members the superintendent and the administrators with respect and then you go into all of the yeah we could say that as our opening statement underneath communication between board members the first sentence of that section would be well that says communication between board members no under the board communication guide you would put that there I mean it should be then you have to change that however don't be afraid to disagree can't I just say always treat your superintendent with respect however don't be afraid to disagree on Miss yeah I agree I would like that but if Patricia's point of having all of it if if you are going to keep that sentence then maybe move that full sentence and put it in the very beginning even though it's we are adults I don't think we should have to yeah I think I like the change of just leaving it in the superintendent section having it say just superintendent okay I agree um I don't think it it just doesn't read right as a opening senten to the entire section of board communication guide seems out of place I think so do and I don't know I would be like you have to put it in front of every in front of every yeah well it doesn't section if you if I don't think you have to put it in the one about communication with admin and staff because it just doesn't fit the theme of that paragraph because that paragraph is more about talking about how yeah you might come in contact with some of these people but you're keep in mind you're working through the superintendent when you do and that sort of thing right um and I think you're going to have more of there's more opportunity to disagree with a superintendent than administrator yeah it makes more sense to be stated in that section specifically and I don't think it has to be said amongst board members because board members disagree quite often so right so then we can just say always treat your fellow superintend or your superintendent the superintendent sorry always treat the superintendent with respect however don't be afraid to disagree on an issue or however we want to combine those two sentences even perfect y looks good there's three different colored cursor on so that's Jason's the spacing Hawk don't catch any spacing arrows else we might do that Jason all right I have anything on that okay can I ask for clarifications it's about this position for me um so read the last part of that sound please that if everyone agrees with the first solution offered under the are you talking the table no right I'm sorry I'll highlight yeah I didn't even see that sentence Oh yeah specifically catch me I don't know why I'm I'm thinking of just communication oh I'm sorry we lost our this is challeng are you talking about under that disagreement yeah it's the last second to last sentence in fact a discussion about the issue that reflects two or more views usually reflects in a better disc decision than if everyone agrees with the first solution offered usual results it just doesn't I think it's just giv it's like giving what should just be implied permission again to disagree with the superintendent resp respectfully and that sometimes having an open dialogue that is a disagreement can actually generate a better better result I just feel like this there like the way you just said it makes way more sense than how it's written sure says first yeah what if we just not I mean I was just wondering about that well what if we just kind of reward that whole I'm going to go way higher level I think before we took that or Chang that first sentence I think the problem with this paragraph is that it's labeled wrong it's not disagreements with the superintendent it's it's really aimed at disagreements at the board table which involves board members and the superintendent because now that's what they're talking about again like we're not talking about a one-on-one meeting with a board member and superintendent in this sentence we're now back to talking about you know having a discussion on an issue offering more than one solution and maintaining decorum in debate that's to me this is all kind of irrelevant to just a disagreement with the superintendent I think that the only in my mind the only reason that the msba specified this one the way that it did is because the superintendent is going to be the one bringing you recommendations okay you know almost always so he's going to be the one that you're going to have if you're going to have a disagreement about a recommendation it's going to typically be with the superintendent normally nobody else is coming to the board table with a recommendation for the board to vote on that's the way that I'm seeing like what mba's goal maybe was there but yes it's worded weird I and and it looking at the paragraph above it doesn't yeah it just doesn't fit because the paragraph above is talking about how to communicate with just the superintendent and how to contact the superintendent that sort of thing so then well if we were to relabel that as disagreements at the board table where would we put it but there's disagreements amongst board members and then there's I think this is getting disagreements with a recommendation from the superintendent and how to address that which doesn't really fall in line then with the two or more views usually results in a better it's like well you are having a disagreement with this can't we just delete that whole in fact disc discussion about starting there and just delete it that's a given that right a discussion yeah with two different points of view is better than just and then just a reminder to be certain to debate the issue not the person and maintain de in a debate yeah can we move that one up to section of communication between board members I think that's the one that's appropriate up there well I would think that it's here with the disagreements but I would I would say that it could be in both I know that because I think that it should be a reminder for all of us but also all of us when we're disagreeing with mer right so just take out that sentence yes and just move the last sentence up coped it just in case all right well if we want to put it in as a reminder I just be another bullet wouldn't it board members but that's outside of a board meeting yeah oh he instead of I would say be certain to discuss the issue not the person and maintain dorum period dorum right it's not really a debate to me is more I said yourself not having a debate with right you when I'm sitting down we're having a discussion about a topic right it's not a debate I mean it does say be certain to debate the issue not the person but debate in that sense I guess the way that it's being used there I feel like is appropriate but not we don't have to say it again in the end yeah because debating the issue not the person is by definition having to right okay so if you wanted to copy that and add it to the board portion of the communication maybe under building collaborative relationships that would potentially sit there if it's word Smith to that paragraph yeah that's maybe the only place not I'm sorry yeah the one diversity is the Bo strength the circle to debate the issue not the person or however we have it written out but putting that also in under the collaborative relationships part hope we wanted it if we wanted to add it there I mean it kind of talks about it your goal should not be to change them to your point of view with the other board members but rather to determine the best solution to an issue by working together to try to accommodate All Views yeah I mean if we really wanted to keep the sentence if it was that if we were passionate about it we could put it in there I don't know that I feel that passionately I don't need it in that par I don't need it but it does I think that paragraph is good as it is okay so are we on to communication with District administrators and staff no issues with the table underneath right I don't have my only question is if I disagree with the reporter presentation to the board that came from the superintendent should there also be the board Cher listed then if it's me disagreeing personally with the recommendation of the superintendent I would have that conversation directly with the superintendent okay just making sure if I couldn't find resolution then maybe I would sure okay any issues with communication admin or constituents do not attempt to work with a parent who is working on behalf of an organized group rather than on behalf of their own student is that an MBA okay this is all maybe I just was reading into it more than I need to the next however maybe like the next three section are just copied and pasted onp oh the inviting and appointing them to so under the engaging with the community by inviting and and appointing them to participate in standing and ad hoc committees are we currently practicing that appointing community members or are they applying for uh involvement with committees and advisory panels and focus groups my experience so far days a little okay on it is sometimes can't get enough people my experience over the last 10 years soting and then the last sentence of that first paragraph it says invite them to extracurricular activities schedule a Parents Day or a Grandparents Day and offer tours um I know there's probably more to what we could invite them to but also we don't have how do they schedule a Grandparents Day we don't have one right now I mean we used to right but can a grandparent just call the school like is that what it's saying or whoever is within the community schedule a Grandparents Day or as a board and then as a district invite them like to as an organization we should be inviting the public to attend these things and if we had a grand Parents Day that would fly um offer tours basically it I guess I would like to see it actually say something that we actually do currently have though we are having a great list them as examples not or it does say schedule a Grandparents Day so we should schedule a Grandparents Day I like Grandparents Day used to have grandparents day nobody could this clear it up if we add because I think there's so many things that I could you could take the word end out of there with office tours and etc etc yeah or do we no let's not list them all up do we list do we say invite them to extra particular activities and off the tours yeah that there CU I Muffins with moms Don is with I mean I like you you could a whole we need to start my and our principles are aware of that but does does just having to bik activities which would include those and offer tours mhm yeah yeah I would like that or List It with Etc at the end yeah I would take the and I would do extracurricular activities offer because it seems weird like you can either go to extracurricular or we can give you a tour like we're missing some I think people take the term extracurricular activity differently too they might think just sports events they might don't for dads don't for dads might not register as an extracurricular but no I don't think we should list them all out I think an etcetra is extra extracurricular comma offer tours comma Etc that's the way I would say we've listed two things but there's hundreds great submit your ID drop your note in the suggestion box outside of M office door anything with communication with media or communication on social media we that one already right using a district email I believe we just pulled that right from msba right yes that's just copy from MBA I don't have anything until board meetings and governance I did we want to add work session it's under the definition of so where it says emergency meeting and it goes to definitions it says work session retrieve BL okay work meeting meeting law um so I would be fine jumping to the location of meetings okay it says uh most meetings are held at District off or District service center I wouldn't mind seeing but may also be held at the high school and in St stepen just because those are the really the two other locations that we do host them then I would take out most and I would say meetings for help at the district Service Center St St high school or St St like I guess I was thinking most meetings are held at the district service center other locations we current we we we frequently use our or we use other other locations may include start high school Ste St St the only other thing I had I think the only I have maybe two things um the district customization part where it says insert the district's procedures and then it tou I think we could take that part out and then just because it looks like you copy oh sorry uh election of board officers is the title okay and then it talks about you know where your District customization is coming in and I think we copy and pasted that potentially it looks like the blue or I sure it's blue up there so I think we can get rid of the customization part and then we would only put I guess I didn't want to put anything in I wanted to make sure everybody was good with this language before I deleted anything or before we deleted okay basically you're saying starting at District customization we have to decide yeah sorry what to put in there that's what you're saying Trish right that's why you have that note in there yeah I mean I I tried to yeah yeah when I printed it didn't come all blue sorry yeah almost on your phone the printer just in printing color my my printer was out of black ink so I was only getting color that's fun I mean please edit I just quickly typed up I'm just fixing spacing taking Jason's I thought you weren't editing know now you figured out how to use that computer yours I thought Jason was already kned the spacing now you're taking it he tried to take your identity and now you're taking it do we need to have mba's first Monday in January handbook linked I like that handbook I linked that handbook when I was a new Department okay it just gives you a nice expectation for that day so basically we just need to make sure that our procedure is what what we what we're hashing out now correct yes and I tried to go off of what we had discussed at our policy meeting when we recently redid that policy yeah um sentence the prior years elected officials remain in their positions until new ones are elected mhm do we then need to comment on what if there's no board chair going into the organizational meeting whether they're yeah not elected or resigned would just go down yeah that's my point is do we need to comment comment and say that the meeting will be run by the highest remaining official is that in there yeah and I think it is cuz it talks about um under presiding officers the chair will preside over all board meetings if the chair is unable to preside the vice chair if one has been appointed will perform the duties of the chair should both the chair and vice chair be unable to preside the clerk will perform the D the duties of the chair what page are you on that's just half a page up 26 25 and 26 oh got it yeah okay so it is there I don't know if you want to it in there it be redundant then as long as it's up there so you could say I'm assuming you just went through these four things here to answer them in paragraph more I'm correct what do you do if no one is nominated is written in here somewhere not in my not in my paragraph though well I mean it's the what is nomin talking about the bullets the bullets sorry I'm guessing that's where you started this whole thing from right like the procedures for nominating officers including what to do if no one is nominated what to do if a single person is nominated but declines the office is that in here nope okay I mean the sentence the prior years elected officials remain in their position until new ones are elected we'd have to elaborate on that but essentially that's what it's saying is that if no one is nominated or if a single person is nominated but declines the office whomever is acting as chair will remain chair until right I don't think that I guess I don't feel like those procedures are really our own that's just standard practice that we've been given by msba is it not well it is that yeah that is right so like to me this like the the paragraph that I worked on was more of like how have we done done it so typically like we decided at policy that if we we have to decide first if we're going to have a vice chair because we need to know what positions we are going to be electing so that's where I started after we've decided as a board if we're having a vice chair then we would then go to who do we want our chair to be if we have a vice chair then we do the vice chair and we we go down that list yeah I just I guess to me it's like we can we can go to like we can go to um if you went to the MSB first Monday in January handbook it would tell you all about what happened if you don't delect chair I guess so like pardon me is like do we just leave that as please see handook above I don't know or just take it out and say like this is how we intend for the organizational meeting to go right this is how we conduct it the outcomes of these things could different though you know do we have another hand book available too somewhere are we trying to simpli sorry I was reading something else are we trying to simplify this and just end that first Monday in January handbook and remove everything else uh I don't think so I guess I was looking at like the procedure for nominating officers includes and not voting procedures including those special situations I feel like you're going to find all those in the handbook from msba so I think that yeah you will but the really it was just the paragraph saying like this is what our standard practice has been as 748 yeah because the handbook will give you what's required by law and then what to do in the special situations or what would occur and then I think your paragraph was just supposed to be what do we do because there isn't law that defines a lot of the processes for electing officers and whatnot so and your paragraph is supposed to be what do we do in SEL what is our process which I feel like should be where how Mike I don't you Mike has moved it to be the first and then and then go into like procedures but I feel like those procedures should just be redirecting you to that handbook for the special situation or if no one is nominated for y y yeah I just started moving things up listening to the conversation yeah no I mean I I think that makes more sense then you know if if I think we just leave it really simply if if we encounter procedures like no one is nominated or like we could just say if these if these situations are we come across these situations please refer to the msba handbook because we will follow that handbook do you want us to do any the grammatical things in this yeah please in the paragraph where it says it's the second to the last sentence in the final in Trish's paragraph if the board decided to have a vice chair we would then take nominations for and then vote for Vice chair I think there's too many vs if if the board decided to have a vice chair we would then take nominations for and vote and vote well we would take nominations and vote for vice chair yeah well there it goes and got C yes I started to Patricia I can you take that other than yeah there you go can for vice chair if notations for Treasure and then you can actually end it and vote you wouldn't have to say Vice chair just set it what if you forgot at the end of that sentence well then you have another then you have a different issue and do you want me to say if no voice chair is to be elected then move on or no because either way we have to move on so I found I went to Hastings website because I've heard that they've kind of gotten accolades for their handbook from msba I think it was and it says election of officers procedure the acting chair asks for nominations any member and maybe this is already in ours any member of the board May nominate any other board member but then it gives like a script of how to nominate that's all in that first Monday of the that that's literally out of that's copied out of mba's first Monday quite honestly I would think that it would be really helpful for a new board member and honestly even just all of us to just have that printed and ready to get like in front of us at that meeting oh yeah I mean I that's why I said I really liked that handbook because it gave me a good expectation of what was going to happen so I'm one hitch in that though was I'm reading through it and a lot of the things that they say they lead into it by saying board rules may say this or board rules may say that so it's not very concrete yeah as far as what their procedures are so I don't think we can just refer to them because it leaves a lot of questions open no I think we could still have our our process down here but as far as just what was what Jen was saying it like the specifics the script and stuff that's in that yeah that first I was just trying to see if there was another board that had a handbook that had that this section written oh to share as an example I'm not or I guess what Hastings did is they took the your board May suggestions from msba selected which ones their board does and copied and pasted those then into this section so they just solidified instead of a May so this is what we do with essentially copy and paste that yeah and probably what we'd have to do something similar for the sake of time just wondering was there any other questions with any other parts of the document because we are really close yeah so under the public comments to the board uh section staff is list twice under the fourth bullet point so staff taxpayers [Music] staff oh yeah so either the staff prior to taxpayers or after which was there anything else uh just on are we asking for the whole rest of it yeah okay on page on the last page mhm second to last sentence under what would be agenda procedures second to last sentence Roberts rules procedures are used during the meeting we say that explicitly under meeting operations on page 25 parliamentary procedure during meetings Roberts Rules of Order 12th edition so we already state that I don't think we need to restate it in our agenda in minutes you gu I'm not saying I I don't my thought is is is there any hurt in saying it in it twice because what if you looked at the glossery and you say okay I'm just going to go look at a Gena in minutes and you don't look through everything else like does it hurt to have that as a as a spot right there as well no no it's just redone it because it says it so explicitly here like meeting operations and then it's its own section so yes if you only went to the last page I guess the hope would be that nobody would just select only the last page and wait only that and where did you say it was prior to that like in the same similar right under meeting and meeting operations a little bit okay yeah there's like a section that says parliamentary procedure during meting I just don't know that it fits in the agenda procedures paragraph it's not an agenda procedure yeah still so maybe another suggestion as an added I I don't see this because I'm still on Hastings um it says educational definitions and acronyms and then it lists out different types of Acron acronyms that are used in education be which should be a very long document well cuz there's so it is it is at the very end but it might be helpful especially since there's there are so many so many I once was at a military event and uh I don't remember the rank of the guy that was talking but he spoke for like 40 minutes and at the very end asked for questions and a Gentleman raised his hand he said can you repeat everything you just said without all the acronyms and I was like thank you cuz I have no idea what you just said it was like hack me so I don't I think that would be a great idea and I'm assuming we could just grab ref yeah just at the last yeah sure yeah okay so then was there any other things cuz on my other my thought for the um election election is do we have I mean I'd be willing to tr Wordsmith if somebody else wants to help me we could go through mba's first Monday or if somebody else wants to do it has strong feelings I'm just thinking we could go with this kind of as our general guide and then like make make those put those in from there yeah I'm fine with just pulling up that and looking at what we want to take or what we and then I send it to you and we can I would love for somebody to work on that section instead of all of us trying to do it together I mean it's already 8:47 and we still have other things on our agenda tonight that I do kind of want to get to so Emily you're good you want to try inward smth it that's fine okay yeah awesome thank you s that to you there so then question of something to put in here do we have any information in here on activities passes for board members I think that's an important thing oh yeah for people to know so that they can get out to events and is that at the start of every school year or is it every calendar year started at the start they'll do it in August yeah the new board members would be in so is there a link that is supposed to be emailed to my understanding from talking to some different staff is that people didn't understand that the board wasn't on whatever email chain so I think it's been that that has been rectified and they now know that so that it will be emailed out in August but I think we need to make sure that in January whoever the new members are also receive that same so just can I don't know that I got that email okay can we put it under district and take paperwork oh yeah I got the email to in August yeah I signed up for mine I didn't get it last year came from Bru yeah I didn't get L didn't work and Amy if you haven't I would reach out to Amy yeah Amy you I I think under that intake Pap work cuz it's stuff setting up your District email setting up your way up T top when we when you going to task like the board chair is going to go through this the superintendent will go through this that that section yeah maybe not yeah there so setting up District email can be set up set up access path activ pass yeah yeah oh there it is my link did not work though at first so he had somebody fix it so you may have the same issue I don't know oh no at least I know find it now is there anything else that's yeah it it's and if you if we leave today you guys like we still can add and let us it's a great start so orientation did anyone like can we just use this this is great I mean it's just nothing there's nothing in it that's like something you wouldn't need to do anyways for the most if it saves us from going line by line to it I say yes can you share or well it's just msbs yes I will I'll just send it's just that the it's already in there isn't it in what oh it is is it linked in the it's not oh I thought there was reference to it but I think that yeah I don't know what anybody would object to the only thing is there may be some things in here where we can check them off immediately because they're included in the handbook but they can still be on here and just put a check Mar next to them if they're in the handbook already okay so you're going to email that out to everyone yep okay is there any other conversation Ori msba msba new board member orientation year at a glance and then it's just prior to First board meeting here's the things line by line and then I found it link it to everyone and no but it's done TCH Savvy over there I'll try I'll try I'll probably have to search for it that's why I was like if you have it send it to got it you do it download it first share it okay so that's being sent out anyways do we want to move on and then look at that again Trisha or what do you want to do or look at it I guess I'd like to just look at it and if you guys are like I think we just keep it on the agenda um I don't know that we'll be able to do it November because I think our November is going to be very busy with Comprehensive achievement and Civic Readiness um could you just add it as a discussion item and if there's something to discuss on I think just make sure I think if we all agree that we can look over it and come with any quick questions and be good well and a lot of it I mean M we are going weigh in if there's anything on here because a lot of it is like superintendent going to be involved so I could it be a discussion item on a on the regular meeting though and then it's just only yeah and we only will the discussion will only happen if somebody has a objection or question I guess but then it's off the work session agenda Al together at that point I think just the email should say uh ensure you read through this and do not respond to m not respond directly clear we're looking at letter C School Board orientation moving that to a well Matt's going to try and send out the msba year at a glance if he can I mean I can like you said I can email to everybody easy but I'm not in drive yet if you can walk me through what I do it on Drive fine why are you in drive to look for it cuz he downloaded it oh yeah I just took it off mb's website so or Mike is super teex savy you could just but if you just send it to Mike and then Mike can there we go yeah send it to Mike and mik can send it out to all us better idea right yes and then that'll be a discussion and then discussion would happen if there's a discussion if there's needed but I think there's should be a disclaimer like make sure you read this over before the board meeting if you have any questions or concerns about it be prepared to share them in the discussion otherwise we will move forward with this is our plan for orientation speaker forever Heth pce right yeah October 28th are we well I would really appreciate like if you have a concern like you don't need to wait till the board table you can like reach out please cuz then maybe we can even figure it out before and still talk about it at the board table but but I'm guessing it's not going to be a real deep issue you have a problem cuz are both of these needing to be approved no no okay no mean the handbook I think we are agreeing on but this if everybody's in agreement on this this is just what we'll use it be nice to have the hand approved so we can deliver well I was just going to say if we had to approve it then we could put it on the October as a as an approval I don't think we we don't but I I would like to have it approved but we have time to approve it in November too we I just we just needed to have it approved before we hand it out I and put it on them because I think all of us need to stand behind the fact that we yeah did the work we should be able to do it in October we can last thing and make sure looks at it okay that's what I mean could we just put it on the October and then let's put a place let's put a placeholder for the October meeting to approve the handbook yeah and then if we are getting a ton of questions or feedback from Scott where he's like I hate all of this then we'll put it on the November one after changes are made okay Mike do you have an update on graduation venue I sure do awesome so uh the update was looking into I think as we discussed River's Edge versus National Hockey Center and I just back that our board just went back down again so what I had up there was if you want to open up a calendar for M um that'll help you in the screen in front of you um there's a couple options right now that I don't think our opportune for this coming year um but please recognize that our current graduation date is May 31st at 7:30 to be held at s High School right after that our kids go right into their overnight opportunity um for staying over um things have already been put into place to do that so our hope is if we were going to consider this and bring this back to um principal kler and the children or and the seniors that they would know that they would still hopefully utilize that date because they've already done some of the work so I just put that on the table right from from the start on that date will you just May 31st this Saturday it's on the district calendar already and I talked with Shane a little bit about that today what I can share with you is I spoke to both uh River's Edge and the hockey Center on September 11th and 12th um the cost for using those facilities are between and I won't identify which between 11,000 and 12,200 so they're both within about $11,000 um the ability especially this school year um would have been really neat to be able to consider because it's probably our largest graduating class we ever maybe behind last year's um but we'll probably possibly gain a few more kids before that comes up but there's still it's a high number so that concern that we had about ensuring that um we could have tickets for everyone is is a true concern and would be for even years that um the sad thing is is right now we know at the hockey Center that weekend they they do have his booked um for use and at The River's Edge on that Saturday our neighboring school district has both of their graduations on that day so if we were to consider it right now River's Edge would be able to have the 28th and the 29th which would be available and forgive me I don't have my calendar open Wednesday or the Thursday um and for the hockey Center it would be Thursday would be the possibility um and then they would obviously have to do whatever they need to to the facility for that Friday and be ready for Saturday one way of considering decreasing the cost is we know that on Tuesday um there is another local school district that has graduation that evening um but we would be probably having our graduation on Tuesday the 27th on a Tuesday after morning again I think the challenge is right now a lot of things have been set up right but I I do think there's an appetite for considering this my the unfortunate thing is the person I talked to the hockey Center there's no really working around that 31st date is being a possibility so could they still do the senior lockin on the 31st if they so choose or whatever that senior event is that they might already have commitments booked for whatever activities they have and you sorry I interrupt it I interrupted no you're okay finish it I was saying split it which isn't super ideal but I think the the concern that you'll hear from Administration is the Hope is that students graduation and then come back and do that right to the over and even for those that don't who are considering driving over or if we were to utilize one of these two facilities that there would be discussions obviously with those families and those young people but I but we could bring that back as a possibility if you want me to I think what you do need to know is as the board is that right now that would the budgetary impact was the first question you wanted to make sure I can answer for you and without identifying which one is which that's the ballark of what we be talking about somewhere between 11 and 13,000 when you say you're like the appetite for it are you hearing that from speaking with principal cousler and other staff members or and or families in general parents uh students is that coming from kind of multiple different angles so what principal CER said is they actually looked into this a year ago or two years ago we considering it and at the time um part of the reason why it didn't move forward on it was because it was it felt a little cost prohibitive especially with a new school um so it kind of stopped moving forward at that point but the idea that they might be interested moving forward there's interest there okay well that's I mean that was my question is like I've been here since 2017 I don't know if there's this like deeply booted Community tradition that just loves the school gym that I don't want to ruin you know but if you're not really hearing that feedback I guess that's a good start but then you the financial part of it and I and I just I caution us to know or to recognize that when we make a move like that we are impacting whatever tradition has started right but I'll say that there was discussion about it previously before this for take that I I personally would recommend or my recommend or my thought is you would not do anything this year you're I think you'll lose a lot of kids on the overnight if you have graduation anytime Tuesday Wednesday or Thursday and then have them come back on a Saturday I think it's going to be you're going to have hard for us to have a high school senior who wants to come back for a lock in Saturday I agree I agree it was just I I would say all planning would be for next year and you do what you did this year and you have over on the pack and make as many accommodations as you can and and look at it in the future I could be wrong but I feel like one of the one of the thoughts when they did look into it was that we'd be charging for tickets somehow and like they were there was talk of like letting allowing people to like pay for sweets and that I guess to me made me feel really but it made me feel uncomfortable cuz there's already there's already a lot of um financial hardship yes but like there's you can already see some of that like when you're like then students can see that so like are you just making that even more like inyour face like well my family could afford to have everybody there but your family was only allowed able to afford you know the the free tickets they got and now you don't have that family here I just don't want that to be more people I agre that's our financial bur that was my concern about the the potential of selling tickets like that's yeah no I think we'd have to really agree that that would be our as a district we would would be we would be taking out that financial burden we wouldn't be putting it on to families to try to offset the cost cuz that's not I don't think that's what any of us would want to do is there a way to survey the the district families and just say like hey this is what we're thinking about doing would you be okay knowing that if you say no keep it in the gym we're limiting the number of people who can attend to whatever it currently is now four tickets just explicitly saying this is we're trying to be inclusive and we're trying to get more people to be able to attend in a more comfortable setting knowing that we as the district would take that that financial burden on but also allowing them to well express any if there is a dee rooted I think Jason's right in saying that this year because of well the time the timing of it so we would have time to do that too if we were going to do it for the start yeah Le forward for the next year and leave it as well some of the concern is that there' be students driving to potentially this lock in like is there going to be an additional cost to potentially have all of them grab a bus and be bused directly to where the lock in is happening so there can't be or maybe answer is yes there's an additional cost but it is not a significant cost like you would like well I don't know what we imagine but it's like bringing the kids from Tech to excuse me from Texas AR yeah it's just cross down and you're running three buses we're not running coaches I imagine so I don't think that would be too too big of a chall and I do like the bus thing like I've said that's like the Nostalgia of here's your last bus ride but and then you don't have to worry about kids driving to and from either right I also were thinking like how nice would it be if we could offer some of that busing to the you to from our cuz then you'd be back at the high school potentially taking your photos at the you know I I don't I yeah I mean I like the idea I like the idea of it I I actually think that having the additional year really more for us to look at the financial part of it and just make sure that if we need if we can move anything around to divert more money whatever we have to do just to make it make sense that'll give us a little more time to do that but I what I'm gathering is that it seems like families and staff would be okay with it if the logistics of it all worked right I would a reserve comment on that noad well I I don't know that we have a big enough sample source to say that sure and we could survey as well in that time I I will say as somebody who's had four kids gradua here um I I would be disappointed to have it at the hockey Center I just wouldn't um the pictures that I have of my kids outside the schools um I wouldn't want a picture in front of a St Cloud State logo or a whatever in the Rivers Edge so I I think yeah I I I'll just say about that I I don't think it's as um intimate I guess would be the word to use to have it but that's just I'd also be interested to know like so if you're saying this year's classes are larger classes like and you could tell us like how many tickets are this year students potentially being told and like at what point are we telling them that information and then like what is it projected for like next year's class like because I think that also will impact that decision like if we're thinking that our class is significantly smaller and now instead of having four tickets every family will get five or even maybe six like that will impact the decision that we're making for the following year and I think that needs to be part of that decision I mean I will have a senior next year so but do we survey and if the big if it comes back as no we don't want this move then it doesn't really much matter because at that point we would we would do I me I'm not disagree I just I would like that information as well right I think a surveys a great so next year's graduating class be approximately 350 after that another 312 9th grade right now our existing 9th grade is about 341 so we have we have kids this year's right now is at4 what's our seating capacity in the gym oh I talk principal coer right now we were thinking it would be 4 to tickets for this year and I'm sorry I don't know the exact capacity well 1500 is 5 * 300 it's roughly yeah I I I really like the idea of a Sur to be honest with you can we get that started then and at least give people time to be able to yeah I think that's a great idea I think everyone's back in their rou I could be in the very small minority yeah I but really though you might not be and that was my whole point is if I mean this day isn't for us corre I mean as parents someday yes it will be for us but sure it's not for us it's not for sta I mean yes staff or but it's not even really it's for the families and their kids and big you know Monumental date for them so if they are really if this is they're very passionate about the gym then we keep it in the gym and if if they're not then they would prefer to have more access to our tickets then we'll do what we got to do but I do want it to be laid out explicitly that just so you are aware right now you are looking at four to five tickets per family if we just so they know that oh okay well I never thought of that cuz I didn't know I do feel like that has been the kind of yeah feedback H moment a lot of cuz I didn't even know that until this year when a friend was like I only get four tickets oh well that doesn't even cover the two parent like no the family situation so wouldn't it wouldn't include my whole family no so as long as that's laid out so people are aware that that's yeah and I think as I listened to the board's conversation what what also comes to mind is that this is not a a survey necessarily of the graduating class who's in 11th grade right now we're also seeking out input a little bit deeper maybe it's just through 9th grade for those graduating classes that we're going to try to I think the earlier we can do the survey to some degree the better the timing of that I'll work out with princi I would like I'd say at least 8th through 11th that's our I guess I'm looking at that that's our next year's High School classes sure yeah is the graduation date on the calendar that we approve at the school board table or is that not included on that calendar I forget no it is it is okay I'm sorry it should be I just yeah I don't recall if the actual gr but is it for but is it it's usually the Saturday after my question is just getting a you know timeline for figuring this out since we usually approve that calendar sometime after the first of the year right and what is that usually April when we do the calendar although if we had to we could amend that if they if every I'm not saying it's not able to be amended I'm just saying it'd be nice to have it figured out when we approve the next calendar we have to approve and getting ahead of it because if you are going to move it right the others that are moving it are making their calendar decisions along the same time so like May 31st is not everybody's radar right or whatever so the sooner you can do it if move the better so how long would we leave that survey open do you think we can figure out the I mean because the other part is too is I I mean You' want to make sure that you're very explicit and this is not for this year's graduation so people aren't weighing in thinking it's this year yeah I would not recommend this we doing the survey anytime before April or May I mean as people are as those groups left grade are thinking about this graduation graduating class then they're thinking about oh this is their experience and then they can use that as a frame of reference of okay this is how many students The District administration is saying is going to possibly be coming up and how does that math work out and then I take that so late spring is where you're thinking it would go okay sorry I'm still listening I'm just trying to that's a discussion is that something that we would bring to the communication and Technology as far as putting that survey together and then recommending that survey to the board or is that just something that you would do I think Sarah Communications UTI communication techology but don't certainly we do something we can have someone make sure on our board or other sters questions will sure AF yeah I like a yes or no do you love the kid do not the was there anything else sorry I did hand this out but I just for we're good on graduation venue we're not doing it this here I think that's right decision we came to work to do and figuring out what we so looking back at our sheet from when Barb was here we circled two standards and then we went through each element and circled our top two you can use your book if you Jason you have one it's in front of you okay um to be just to be clear though goalwise are we trying to got are we trying to Peg down like are two or three areas right now tonight that we're agreeing on um my thought was sorry I wrote myself a note so my thought was that we would all kind of go through and take the survey and then based on what we as a group kind of think about tonight I would then have a meeting with Mike we would sit down we kind of work through about like what we could potentially have as a recommendation for what we would look at and rate him on and then bring that back to everybody at our meeting so and actually I'd bring it to the work session in November so we can fully talk about it hopefully it wouldn't be a super long conversation because we do have a lot going on that night but then approve in November so he would know after the November 7th I believe so we're essentially just retaking yes this because we're taking it now with like full knowledge of what it is that we're actually looking at okay without Scott our I'm hoping that he could potentially still get it to me okay uh guidelines again we're circling our two two standards and then two elements tell me one more time how many two standards two standards and then two from each of the element two and elements inside of that but Circle two in every box on this pretty yeah even if it's not one that you circled over here yeah kind of thank you okay T that is it's fine I'll put my name on the top do you want a blank one just nothing to hide here I I haven't circled the standard yet I have to decide that's what I just crossed out so don't I decided to go with my elements first for okay I swear we got to choose three standards last time I swear only cirle no we only had two last time you may have but you w't supposed to I was double the vot on all of them probably no they all counted all right she did yes I counted [Music] that wasn't B H don't cheat over this a single person Matt takes so long and then he waits long enough for me to second guess everything I selected on here I don't like it just turn it over here give me your paper do you want me to just collect it yes you always go your first answer yes I'm just having a hard time picking a standard I scratched out too so don't worry well I I'm seeing them so differently now what did I say last night that's not shooting right looking at my previous work four more hours is that would break our record for the longest meeting that was my goal we are nowhere here that was my goal tonight so you guys CL 1:00 a.m. we will have officially no I mean you might later we have to 130 well I was wondering if it was maybe two that we had to hit I don't know I don't want to ever do that did you take it too okay feel like yours does have to have your name on it right it does okay and then how would it be how would it be best to get this to Scott to take I don't have it electronically I can I drive past this house just show in his mailbox wait for is a window to be open I've been sitting here all night I you have a hand already Emil no that's the handbook just kidding I was looking for the uh this thing that would you like me toint the hand right [Music] now sure okay the maybe the orientation checklist too just so he has it all okay sorry be you go% correct okay so have homework more homework okay so I will go through this I will wait for Scott to give me his and I will come to the November work after Mike and I have met to prioritize sounds good do you want him to give it just throw it in your mailbox at the district office here when he's done with it or I'd say he either brings it to mik cuz if he just drops it in there I don't nobody tells me that anything's okay I either bring it back to Mike or I mean if he wants to drop it off at my house that would work too in my mail box I'll let it know to reach out to you and figure that out okay um otherwise we have future topics we have our districtwide survey we yeah so can we title that now that Barb gave it a title before the the climate and culture is kind of where I was thinking when I was trying to articulate it very poorly the very beginning but then she said oh that would be kind of yeah she use for other purposes correct not not for the evaluation but that's what I was thinking of the when I brought that up originally our strategic Plan update will have to stay on here um obviously we're going to have to come back in November for superintendent's mid year um because we have to tell you what we're going to be evaluating on and then we'll have to save space to actually evaluate you as a mid here um comprehensive achievement and Civic Readiness sounds like we'll take most of our November work session and then and we we all said that we wanted to revisit um self self- evaluation in January so is there any other topics we have got to find I don't know if it's on this meeting but probably not much later we have got to discuss marketing the not us marketing but how are we going to approach the referendum and Community engagement with that because if we're if we if our timing is lining up with us to be going out in February we got very few months to p a sale here so yep and then as far as the board self evaluation do we actually want to set a date for that in December if depending upon how things go with the election and just put a date because otherwise I we can just keep bringing it well I think we just leave it for now and then when we know the results we can talk about it I mean we'll know the results when we meet on November 7th right November 7th is our next we session right yes yeah yeah okay so I say we t v it then let not kicking it down that's just no I'm just saying if if we keep putting it off in January and then we have to set a date then it just pushes it up some more so it's also going to be hard to put a date on there if we don't have all the people here that are going to participate right but kind of like in in some sense of like the evaluation for the superintendent in barbs like they're just whoever's on the board at that time is just going to inherit those dates well fortunately for us like we can I mean we've all done it all you have to do is we say like you're going to have two weeks to complete the survey we could do that very easily and then we wait and we get the results so yeah yeah okay was there anything else um I'd have a suggestion maybe for December okay and it comes from Mike's last superintendent update where he saw a conference on school district and City collaboration models which I think sounds very interesting and he shared with me that one of the models he saw had what was it monthly meetings between two Schoolboard members two city council members and others in administration County Commission do we used to do that that's what I thought so is that the community outreach one M yeah quite a while I don't know it sounded very the mayor sounded very uh intriguing to me so I thought we could discuss that before the organizational meeting and potentially assign to board members to do that if it can get worked out if the other groups are interested in it could we broaden it and just relook at the committees as far as even prior to and just list out what all of these committees are and then organizational meeting would be yes or no to the Committees that we have if we actually would need them or so like compile a list of brainstormed ideas of what committees might be beneficial I think that particularly makes sense with a new superintendent on board yeah so I think the feedback that I'll probably bring up during our one ones this month is while our reorganization meeting is always the most important those other two entities will be doing their reorganization meetings at the same time so I would want to make sure I have some feedback from each board member about whether I'm going to start this process what the city administrator and the County Administrator about whether this is something that they want to consider for their reorganization but I can do that during our one mons I just don't want to get I don't want to get over my skes or ahead of how the board feels about something like that um because it can be a committee that can make some remarkable impact um on our planning as they come back and bring information the whole U I didn't know and I just saw this email so this was my my contribution for an idea but October 29th they have the student School Board development event I huh that's okay I mean I I was very intrigued by that it is the day after our regular meeting but um maybe just putting it on our radar like not necessarily a workshop topic but like I didn't apparently it's the third time they've done it I didn't even know they'd done it like had ever done it you want to describe it a little bit more so it's the Minnesota School Board Association Shak public schools and Farmington area public schools are excited to host a third annual student School Board development event students board members superintendents and staff can register for this free event the event will be an opportunity for student school board members to collaborate directly with peers from across the state while Schoolboard members and administrators focus on ways to make their role more impactful so it's a way for our current um reps to like meet others reps in the state and collaborate with them and then it's a way for us to meet other boards that also have a student rep to say like well how are you utilizing your student rep and what ways could we grow this or how could we um yeah so it's uh 9 to 1:30 on Tuesday octob 29 I I also cannot go because I'm yeah but even just to say something like it would be really cool if we can make this something that we do next year even like just so it's on our radar cuz I I didn't even know no they did it otherwise was there anything else I will look for a mo second okay first by Jason second by all those in any any discussion all those in favor signify by saying I I all those post motion passes we are out of here at 9:29 I feel like I should have voted for Scott as said no Scott says no [Music] OHA stool of Reas really helps child was calling think I'm going to be home in