I'm gonna have to do roll call on its >> Yep. >> All right. >> Thanks. >> I'm good. I've tried all day and >> Trisha, thumbs up if you can hear Awesome.
All right, it is six o'clock and I will call the June regular meeting of the Sartell St. Steven School Board to order. Thank you to all of the community members that are attending in person as well as online. We appreciate your interest and engagement in our school district. The expectation of our
community is that all participants and attendees will conduct themselves professionally and with respect for other members of our community. The first item on the agenda is the pledge of allegiance. I aliance to the flag of the United States of America and to the republic
for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Okay. Next item is uh to approve the agenda. Is there a motion? >> So moved. >> Second. >> Motion by Jen, second by Chelsea. Um,
open it up to any discussion. All right. Hearing no discussion, then um, Clerk Larson, can you please conduct a roll call vote to approve the agenda? >> Yes. And just for ease, I'll start on this end. So, Scott, >> yay. >> Emily, yay. Matt, >> yay.
>> Jen, >> yay. >> Chelsea, >> yay. >> Trisha, >> yay. >> Yay. Is there I was going to say, is there a way I can turn it down? Sorry, Trisha, your volume was just a little high there. Not your fault.
There you go. Thanks. [clears throat] Okay, agenda is approved. We did not have anybody sign up for [snorts] public forum, so we'll skip over that item and go to the consent agenda. Is there a
motion to approve consent agenda? >> So move. >> Second. >> Motion by Emily, second by Jen. Uh, any questions, discussion? All right, hearing none. Um, we'll conduct the roll call vote again, please.
>> All right, Scott, let's start it out. >> All righty. Yay. >> Emily, yay. Matt, >> yay. >> Jen, >> yay. >> Chelsea, >> yay. >> Trisha, >> yay. >> Now I'll just volume up a little.
All right. Uh, approved unanimously. That brings us to our report section. And the first report we have is the Saber Star report for the district office. And we have our director of business services, Bill Prom. Welcome. Hello.
>> Good evening. I'm happy to introduce this month's saber star, Randy Thompson. Uh Randy is the custodian here at the district service center, which means he takes care of the Benton Stern side of the building as well. And although Randy likes to be prepared, he's very detail
oriented and organized. often has to shift gears in the middle of the day, especially when students are present to meet the needs of anyone in the building. And I'm just going to read a couple of examples of what some co-workers had to say about Randy. Randy's always willing to help out, never complains. His knowledge of nearly
20 years here is evident in the way he's able to assist with any need. Randy is incredibly helpful, uh, proactive, and always looking out for the people around him. He makes sure everyone has what they need and takes care of things before they come problems. Randy is
someone you can always count on. When you ask him to do something, you know it will be done thoroughly and with great attention to detail. Uh his strong work ethic, reliability, and meticulous approach make him an invaluable member of the district service center. I'd like to add that one
of the tasks that Randy always has to do uh every month is to set up for the board meeting here. and we've had a few changes over the years in our setup every time we switch superintendents. Hopefully we have this one for a long time, [laughter] but he's always been adaptable and very helpful uh not only for that, but for
all things across the building. So, thank you Randy and once again, thank you for your service to the district and congrats on being this month's s. [applause] >> Congratulations. >> Thank you. [clears throat] Okay,
next we have our spring activities report and our activities director, Bruce Thompson, should be with us shortly. >> I think they're coming. There we go. Come on in, Lauren. We'll just have you go all the way around. by
the bass over there. >> Hello, welcome. [snorts] >> All right. Good evening to our school boards, everyone here. My name is Bruce Thompson, activities director at Sartell. We have spring activities leaders and captains, and they're going
to go around and share a little bit about some of the highlights and some of the things they learned. Um, and we're going to start over here with softball. >> Uh, I'm Lauren. >> I'm Ally. I'm We have a very successful softball season this year. Uh, we were a very, uh, close group of girls that
played really well together. We had many goals at the beginning of the season uh that we wanted to achieve. Um we were really driven and our main goal was to win the section and coach state which we did both. Um we had an overall record of 23 and
five which includes the Lakeville tournament that we competed in. We outscored our opponents throughout the season 240 to 62. We ended up being co- champions of the Central Lakes Conference with Raori. We got the number one seed in sections. We made an extremely good run in sections, winning
the section. Throughout sections, we did not allow any of our opponents to score. Um, since we won our section, we got state mano the first week of June. We won our first game, making us the top four in state. We ended up making ended up taking third in state. Um, at state,
our senior pitcher, Marty Kuzzman, collected her seventh hundth career strikeout with more to come the following day at state. He was extremely bonded all season. >> Okay, I'm Taylor. I'm um this season was a great success for our girls golf um program. We had 20
girls participate in the program. Despite a very cold start to the season, our team showed dedication and perseverance throughout the spring. We had a strong participation with 10 players earning opportunities to compete at the varsity level while also maintaining a dedicated JB team. We also
have a new JB coach, Miss Hortonson, which we all really enjoy her. And then we're also proud that every player who wanted to compete in a meet had the opportunity to do so. Um, this year we had the chance to play several challenging courses, including the classic at Brainard, um, Trey Burn and
St. Corey National. These courses were definitely hard, but were a great experience. As a team, we continued to prove throughout the season. Um, we finished our lowest varsity score of 346 at sections. We also had many earned top 10 finishes at meet throughout the year and
saw numerous personal record broken as the season progressed. Um, additionally, AI and I earned all conference honors. We are also proud of senior Sophie Heath Coat who earned both scholar athlete honor role and academic all state honors. An impressive um achievement
that reflected her commitment both on the course and in the classroom. And then overall, it was a successful season filled with growth, hard work, and memorable experiences. And hopefully it'll be warmer next spring. My name is Aubrey Loberg. I was a graduating senior this year. This past
year, I was captain of the speech and debate team. Personally, over this past year, I was widely successful. I double entered into two different categories, including pros and creative expression, where I was able to place in finals in
almost every single meet I competed in. Along with winning two meets overall this season, I also got incredibly close to going to state, which was very exciting. As a team overall, we were able to get a lot more members this year than the previous years, along with a
lot more underassmen that joined, which is very exciting that the team will be able to continue like that. A lot of the underclassmen also improved greatly over the seasons, some of which finaling in honors finals or finaling themselves. And it was overall a really great season
and a lot of people improved their skills overall and we were pretty widely successful. >> My name is Drew Ballinger. I was senior captain in the boys golf team and uh we had a pretty successful season. Uh we came out with one one final or at Chesa
Town Course we won that meet with senior Jameson winning with I think he shot 70. So he played great all season. shot under par multiple times and then uh yeah, we played some great courses. I know the girls golf team played St. Croy, Troy Burn, but we had a little
exchange on the lower end of our varsity team, but it sounds like next year there going to be some good depth and some returning players. So, it should be fun for them next year. >> My name is Isaac Burstrom. I'm also a senior captain or graduating senior captain. And throughout sections, we sent one player to state and that was
our first time sending to a player state in like three years. So we sent him to state and he took 15th I think. So that was Jameson Schmidz and he wasn't able to make it today. But yeah, >> I'm Zach. I'm the captain of the clay target team and uh this year was kind of
rough for most people because of the bad weather. It's cold and windy all the time since we're only out there two days a week. We don't really get a bad weather out there kind of mess with you. But we had a lot of good scores still with many people scoring perfect
25s in their rounds on the week and people we had two team members Nolan Lanners and Andrew Hans scored in one of our tournaments 94 out of 100 which wasn't good enough to place but it's still the best out of anyone on our
team this year. And we still have one tournament left. Our state tournament is this Saturday and we just had a tournament last weekend with our top score being Chase Bersite with a 91 out of 100 and uh yeah, it was just fun to get out there
this year. Just be able to get out there every week with your friends and that's all I got. I'm Will. I was a sophomore on the lacrosse team. We had 11 wins this year a team record. Our goalie set the save
percentage and that was a big big reason we won a lot of games with our defense being probably our best. Uh we we played well all season. We lost to Rory in the middle of the season which was a tough loss and after that we bounced back and won a lot of great
games right after that winning beating Rory in the section um first first round of the section. I'm Riley with us and I'm a sophomore for the Storm Sabers lacrosse team as well. And uh our faceoff guy, Hudson Lin, he's a sophomore as well. He set
the school record for faceoff wins at faceoff percentage was like 69%. And uh then we after we beat Ricory in overtime, section quarterfinals, we did lose to GRE 1310 in the section semi-finals, but it was a good f game
and we showed perseverance throughout the whole season. Hi, my name is Dan Kenning and I'm a junior. >> I'm Elijah McGra. I'm a junior as well. >> Uh, first I'd like to say what an amazing season we had for our boys tennis team. Um, we would like to thank our coaches for also a great season.
They were very helpful and supportive of all members from JB to varsity. We accomplished some truly amazing things including winning our conference championship the second year in a row and finishing with over 20 team wins as well as zero losses in our conference for the first time. We also had some
great individual accomplishments such as Braden said in the record for the most doubles wins in a single season and Alex Burns earned the most wins at the first doubles on the team. Personally, I was fortunate to achieve the most match wins in program history, winning over 20 matches this season with most wins with
over 75 matches won on varsity as well as most matches won in a season being 29 wins. And I was also able to fortunately qualify for individual state singles. Hi, I'm Nick Rashavei. >> I'm Hudson England. Um, this year our
theater department presented the Drowsy Chaperon and it was an incredible experience for everyone involved. Uh, we had 49 students participate in the production, including actors, crew members, and our pit orchestra, uh, which was the largest student orchestra that we've ever had. Throughout the process, we learned much more than what
happens on the stage. We learned teamwork, problem solving, and a few unexpected skills like how to make a record player stop, how to roller skate while blindfolded, and how to even fold a Murphy medit. We're also proud to share that our production recognized uh was rec
recognized by Spotlight with 10 individual honors and honors for light crew, overall technical team, ensemble performance, student orchestra, ensemble dance performance, ensemble vocal performance, ensemble acting performance, overall technical production, and overall performance.
Hudson and I uh we had the opportunity to attend the spotlight showcase in the cities um where we we got to drive down to Minneapolis a few times and uh perform in the state theater. Uh super cool experience and
uh the theater um Springfield theater stuff has bonded a lot. It's been a lot of fun. >> My name is Quinn Carlson. I'm captain of the city robotics team. >> I'm Aiden Boom. Uh I'm the build lead on the robotics team.
>> I'm Yik. I am the media business and awards lead on the robotics team. >> I'm Ryan Sonson, head coach of the robotics team. Nicklin, assistant coach on the robotics team. >> So our season started out we participated at the Northern Lights Regional with a record of 10 and four.
We ranked fourth overall and we were captains of a minus three. um our second regional, Granite City Regional, Justin St. Cloud. We had a record of 12 and two and we ranked second overall with us um being captains of Alliance 2 and we won
regional winners of that one. Um the first award we won this season was at Northern Lights. We won the industrial industrial design award which focuses on form function functionability and aesthetics of your robot. At the Granite City Regional, we also won sustainability team sustainability
award, which focuses on how your team acts in the community and proving that your team can be continuous. >> Uh then after that, we went to the world championship down in Houston, Texas, where we went seven and three. We competed really well and uh our and then
we that's all we did there. >> Then we had the opportunity to go to the MSHL state championship where we went nine and three overall and who were captains of the winning alliance alongside Raori and Peekquat Lakes.
From a program standpoint, I also want to call out that we grew our pipeline to 80 students this year and we're looking to be pretty aggressive about growing that into the future. Uh K through2 robotics is coming to Sarat and we're really excited about that. I also want to present to the school board our uh
state championship medal for your support. Our program wouldn't be possible without you guys. So, >> thank you. >> Thank you. >> Thank you. >> All right. Uh, I'm Johnny. I'm a junior captain on the track team. >> I'm Sienna. I'm a sophomore. >> And trash is a very individual sport.
So, this year, we tried to focus a lot more on like team bonding opportunities. So, this year, before the season started, we went to the bowling alley at Great River Bowl, and we had about 170 people there. So, I think that was a good way to get the season like kicked off uh with everybody kind of getting to
know each other a little bit more and doing something other than track. And then about halfway through the season, we did a uh a like a grill out kind of picnic day kind of before section finals about that was another team bonding opportunity
where we grill food just hang out with everybody uh play games, fight ball, bags, and then towards the end of like after state, we had our banquet this past Sunday actually and we had ice cream bar. We did uh team accolades for people who went to state and people who got all all section and all whatnot.
Then we also uh shouted out people who are just on the team who helped created like a good community and that was more than just being an athlete but also a teammate. >> We had a really successful season besides the weather was a lot of rain and a lot of wind coming the wrong way.
But we had a total of nine new school records set as a team coming indoor and outdoor. In addition to that, we had 10 athletes qualify for state in a very, very competitive section with Will Hemish being the section champion in the 110 meter hurdles. Um, in addition to that, we had a great team bonding,
especially during the 4x4. I don't know if you guys ever see videos of teams doing fun things when their athletes are on the 4x4, but that was great. And we had a ton of conference championships with champions this year. In the girls, we had the 100, 200, 4x1, and shot put. And then for guys, we had the 110
hurdles, 3200, 4x1, and pull. Thank you. Uh, our baseball players have a game tonight, I think, if Mother Nature's cooperating. But just to highlight, they won 19 games. I think they finished 19 and seven. Um, and we're Central Lakes Conference champions as well. And so, if you kind of think of
all the things that went on this spring, there was three Central Lakes Conference Championship teams. If lacrosse was in the Central Lakes Conference, they would have won that. We had several individuals. We have robotics state champions. We have softball took third place. So it was a we had the spotlight
for the spring musical. So we had tremendous success. Uh I mean we have some special students here and again we just wanted to share that with you and also say thanks for your support. We appreciate it. >> Thanks you guys. [applause] [applause] >> Congrats everybody.
>> Thanks. >> [clears throat] >> All right. Next up on the agenda, we have our student representative report. Hannah's with us tonight. >> I'll keep it short tonight.
Starting off with the class of 22 completed their time at Sartell High School and gradu graduated on May 30th with students going to a variety of different tracks including further education trades programs and the
military. Many teams made it to state and beyond, but we just pick up that. And this past Saturday, the ACT took place at the high school and students from all over from different schools came to the high
school to take the standardized test. And at the middle school on the last day of school, the eighth graders participated in the annual color wars. So each color team competed in a variety of activities against each other and
throughout the younger schools. They all graduated. They had the opportunity earlier in the year to go tour the schools that they would be attending the next year and so for to those schools next year.
>> Great. Thank you. >> Thanks. Next item on our list of reports is the superintendent report with Dr. >> Good morning members of the board. So another kind of also a brief update. We did have over the last couple weeks we had our district administration, our
school administration and some office staff participating in I love you guys training over at Balo High School. I highlight this. We were over there with the St. Paul school district and safet school district because we had an opportunity to do a mock reunification opportunity using their training
methods. It was very informative because we had an opportunity to be acting both as a parent. We had an opportunity to act as a student and an opportunity to act as a district or board official. Just that complexity of what goes on duration opportunity, but also how that
feels to be that parent waiting to be that student wondering if parent is coming. And then of course just the ability to put ourselves in that place that we were having to do that activity was a great opportunity. We're really thankful for Calwood and his work is helping put that together. Second thing
that I'd like to share with the board this evening is we do have an interim principal that's been appointed for Oakidge that will come to the board during the regular board meeting next month. Robert Gisenhoff has accepted a position at Oakidge for an interim principal position. He has been the
assistant principal of Riverview over the last year. Robert has years of experience as a kindergarten teacher. So, we're excited for him to take on this leadership opportunity for next year and look forward to what else the future may hold. Uh, the last leadership announcement I have for this evening as
we did make an appointment for an assistant principal at Sartell Middle School, uh, Megan Zec. And I'm just going to go with Megan Z because she has quite a last name and Megan and I need to talk a little bit more about that. Maybe she'll just go by Mrs. S. Um, at
the middle school. Uh Megan is joining us and has been up in Little Falls as a language arts teacher, but she has experience in Little Falls while wife Albertville along with some places some place in learning centers. So we're
really excited about her joining. That's my update for the season. Okay, any questions? Okay, thank you. And we have our district finance report with Joe Brown.
>> Hello again. >> Keep this one brief as the next one will be a little bit longer. Um but the May uh financial report is linked on the board agenda. We are somehow overall funds exactly at 83.54% of our budget spent which the same as we
were last year at this point. um some variation uh fund to fund, but we're we're along tracking along where we'd expect to be as far as our expenditures go this time of year. Um this is probably the last one we'll do
for the fiscal 2526 fiscal year update because after this will be kind of the audited results that will come this fall. Um but we did just from an update perspective for the entire board. Obviously the biggest item uh coming up
is the preliminary budget for the 202627 fiscal year. Uh we did meet as a finance committee, finance personnel committee last Monday the 8th to talk about what that looks like and I'll be going into more depth on that um during that action
item in the agenda. Does anybody have any questions for now? Okay, next uh item on our list of reports is a update on the construction project at Riverview and we have Ben from Stam. Hello.
>> Good evening. >> Do they have the packet that I sent to the It's got some illustrations there, but we can go through that. Good evening, Dr. Revard, school board members. I'm here to give you an update on the construction progress. We are two weeks
in at Riverview. Uh, a lot of stuff happening over there. Just a reminder, the scope of work there is mechanical upgrades, uh, removal of our existing gear handling equipment and duct work with replacement of those, replacement of the hydronic lines, and then adding
the chilled water system, which we pou the chiller pads and we're getting ready for there. We are doing phase construction. So we split the building pretty much in half. This summer's a little bit larger than next summer. Um so areas A, B, C, and D plus the boiler
room are getting done this summer. And then the southern half. So kind of from the gymnastics area to the south are next summer. So we're working in those areas right now. Um as far as kind of work complete, so we're within or we're through two weeks. The ceilings are all
down, lights are all down, and uh the hazardous material has been abaded throughout the project. So, a lot of the hydronic lines and some of the duct work contained materials that had to be dealt with. That all went very very well. They actually were ahead of progress and allowed us to kind of follow right
behind them rather quickly. So, that was good to get uh kind of them out of the way and start letting us do our work. Um we are done with mechanical demolition in areas A and penthouse A. and then we're working our way to the south. So, kind of how our sequencing will work is
we're working from the south or from the north down to the south for demo and then we'll hop back up, put the new duct work in and kind of work our way out of the building from the north to the south and and work that way. So, we we have uh majority of the demolition done. We're
still working through areas B, C, and D for uh mechanical. The chiller pads next to the boiler room are complete. And we actually installed the fence posts today for them. And then the vestibial edition kind of on the west northwest side. The
footings and foundations are done for them last week and we're putting steel in uh this coming week. So we'll start to see some framing in that vestibial edition take shape here this week. So a lot of really really good progress. We're really happy with where we're [clears throat] at within the first two
weeks. No major surprises, a lot of challenges. Um, ceilings come down, a lot of things that that uh we didn't really expect above ceiling, but no no major major uh unknowns and challenges that we've discovered thus far. So, we're continue to work through structural steel reinforcements uh for
the pen houses, the structural steel for the vest like I talked about. We'll continue to work through the mechanical demolition of areas uh B, C, and D. And then uh duct work actually got delivered today for area A and there is duct work in the air uh today which is pretty
exciting with it in the first two weeks. So they'll kind of work their way from north to south. As far as some milestones um upcoming the air handling units that go in the penthouse, they are shipping on the 26th of this month. So we're expecting those kind of right around the holiday. I don't know if
they'll show up right before or right after, but that's right where we expected them and need them to be to get into the building. And then we have to measure all the duct work, get all the turns into the pen houses. Pen houses are pretty tight, so it'll take some measuring and kind of coordinating to get those fields fabricated. Those will
get put together. And then uh we want to be done with our duct work and hydronic piping in area A kind of right around the holiday. And actually ceilings will start going back kind of from north to south here in early July. So that's kind of our critical milestone is what we
kind of track is ceilings because that's kind of our progress of how we can start moving throughout the uh the building. And as ceilings go in, lights can go in um mechanical diffusers, fixtures, things like that. And it kind of sequences behind. And as we start
wrapping up kind of from A down to D, then we can turn around and bring the furniture back into the classrooms, do our final cleaning, and be ready for the fall, which is coming very quickly. We're only two weeks in, but we're counting down the days. [laughter] >> Two weeks in that we are on
>> schedule and on days. Yeah, we were really happy with the first two weeks. Um, demolition's gone gone very very well and it's exciting to see duct work going up this morning and progress being made. So, >> no major change orders or anything like that? >> No, there's obviously little things here
and there that have been popping up that we're we're uh dealing with, but no, there's nothing that's stopped construction where we have to uh make something else work. So, just little tweaks and changes and we're working through and um yeah, everything's in really good shape. It'll still be a challenge all the way through until the
last days of August, but um we're tracking well and we have some really good contractors that we're working with on the on their office side and then the field personnel as well has been really good to work with and they've been a great team so far and everything's progressing nicely. So, any questions
with where we're at or what's happening next over there >> as far as like materials and delivery of materials and shipping side of things? Are we Is that all going well? Just considering changes in that? >> Yep. So, our air handlers have stayed consistent at June 26th for months and
months and months. We checked with them this morning. We're still on schedule for that. Our chillers were scheduled for the similar timeline. We're actually pumping those up since we got the pads poured early. So, we're going to try and get those here a little bit quicker. And uh for the rest of the material, um we're waiting on a few pieces of
electrical gear yet that are some smaller amperage stuff. We have to make some changes with the life safety and the generator to accommodate a a few different pieces, but those are minimal lead times. Um and the rest of our mechanical equipment is either onsite or in storage at the vendor's warehouses.
So, all that's tracking very very well. We're not anxious about a certain date or anything like that that we know. So, we're we're uh doing well with with lead times as well. >> Sounds good. Thanks for the update. >> All right. Then we have our school board
committee reports. Um starting with Benton Sterns, uh which have not had a meeting since our last meeting. I believe next one is this Wednesday. Uh then career and tech ed looks like
>> just grabbing my notes. >> Okay. >> I have down that there was a meeting on May 20th. Is that right? >> I didn't write the date down. So yeah. >> Okay. Fair enough. >> I think so. It was the same day as um the senior grad award. So I think that's
right. Yeah. >> Okay. >> Um so hopefully you guys can hear me. Okay. Um, we talked about kind of a lot of things and some really great things that are happening within the tech department of the high school. Um, they
had they received a Carl Perkins grant. Um, actually they didn't receive it. They have been receiving it and it's going to be changing slightly on how they receive it and so moving forward we may receive more or less money um because they are just changing how they're allocating that going forward.
Um they also um shared that there's an industry grant for some potential sophomores to be able to get out working. So 16 and 17 year olds um that's coming um I believe this fall. Um they talked about some donations that they've received in the last year. So
they received a parts tumbler which is up and working and it's saving a lot of time and product. Um, and that was a grant that they received from SSCF. Um, and looking to potentially fund some braces moving forward because that's I believe what they use in that parts tumbler to help that work. Um, they were
able to get a parts washer in the auto lab from Perkins. It's been a great addition. It's um an industry standard and had been we had been previously renting that. Um, so it was a really great um amazing donation. Northern
Metals continues to to help us out with um over $10,000 in product for 10,000 10,000 parts and product. And they also help us a lot with bending um that metal. Um Full Circle Water, they got a filtration water system that takes out sediments and um helps bring spare parts
out of metals that we have. Um Ryan Dak um donated a car to the auto lab. And then Wilky Sanderson um continues to give wood donations. So that was really awesome to hear that we are receiving such amazing support from our community.
Um they also talked about the field guides for plumbing and electrical from Jbird trailers. They they wish they had more JBird trailers. U so appreciative of being able to utilize that um for our students. It's been a great um learning thing for our students to be able to use. Um they were able to go to Wilky
Sanderson field trip with the construction two students. Um, Sabercon 5 is on. Well, I mean, they're not quite finished with it, but should be finishing it up um soon, I believe. Um,
let's see. They went to a really cool trade union show. It's called Con Construct Tomorrow, I believe. Um, and they had the Saba Trades Pathway scholarship was at about 40% funded. And because of that, they felt as though
they could continue and actually give a um a scholarship this year. So that was really cool to see. Um Goldman Construction was able to hire 10 kids um from our from within our schools to to help them have a summer work or maybe
work in the future. Northern Metal hand operated welders are needed. They need two children or two students. Um, Habitat has paid internships and they potentially at the time of our meeting had two openings. And then last but not least, they did have the Saber Trade
signing day right after that meeting. um it's really cool to see our students being um just recognized for going into doing some really cool work in their futures and I hope to see more students continue to do that because I think it's really it's a really amazing thing for our kids
to be able to go right into the workforce and do things that make them feel good and give them nice life skills. >> Great. Thank you, Trisha. >> Any questions? >> Any questions? No, thank you.
Uh, next one. Community education advisory. Looks like there's a meeting coming up on August 3rd. >> Okay. Then finance and personnel. >> Did you skip over common? >> I'm sorry. I did. >> I did have one, but yes.
>> Sorry. Yeah, communications and technology has one in October. October 28th. Thank you for noticing. Um back to then yeah finance and personnel met on June 8th. >> Um
majority of our meeting is going to be Joe's next trip up to the table. So [laughter] I I'm not going to try to steal his thunder on that. I couldn't if I tried. Um so that was the bulk of our meeting. There was some staffing talk, but for the majority of the meeting, it
was just going through the preliminary budget that we're going to be seeing here shortly. So, I'll let Joe take the reigns on that one probably. >> As far as staffing, we're looking good. So, >> on track to be fully staffed for the upcoming year. >> Great.
>> Outside of the interviews and hires that Mike had just given us an update on, that was about the only thing that we were still looking to fill at that time that we had interviews in the works. So >> great. Thank you. Any questions from anybody?
Okay. Um, city and district ad hoc committee has not met since our last meeting here and we will meet or we plan to meet in August. We don't have a specific date yet. Um, legislative network and schools
advocating for fair funding don't believe had a meeting since our last regular meeting. I think we did, but it was a lot of just the legislative update with the session closing. So, there wasn't anything real big.
>> Yeah, there wasn't anything that was earth shattering that came from that. So, >> how we got it? >> Uh, the case comprehensive achievement and civic readiness will not meet until next
school year. All right. Minnesota State High School League. Uh my next committee meeting is middle of July and >> I wasn't able to go to the June meeting. Um >> okay. >> And I'd have to double check the calendar as to when their next work
session is. So I don't have any updates to provide. >> Right. Um negotiations. Jen and I had our first meeting with the pair of professionals um recently on June 11th. Our next meeting is not we couldn't find a day
that worked for everybody until late July. So, um that'll be our next one. At the first meeting, they gave us their first proposal and now we're working on putting the costing model together for that and we'll bring back a counter proposal to them at our next meeting.
So, I think we have three meetings on the books already. >> Two in two in July and one in August. So, I will say their list of asks for contract language related things was relatively short compared to some other groups. So, you never know what's going
to happen, but fingers crossed this one might take less sessions than normal. So, we will give further updates when needed. And if we have to do a closed session, since we don't have any meetings coming up until late July, it wouldn't be anytime real soon. I'm thinking maybe the August work session
or something like that at the earliest. Um, oh, and then we, uh, Jen and I also plan to meet with Dr. Revard after July 1st according to his contract to negotiate his upcoming contract because his current contract expires
June 30th, 2027. That's why we have to wait until we have to be in the last year of the contract before we can negotiate the next one. Uh, facilities committee is going to meet the week hopefully the week of August 24th. Do we have all the
responses yet on the >> poll? Okay. >> Okay. So, sometime during the week of August 24th, facilities should be able to meet um policy committee. It looks like you met on June 4th.
>> We did. Um a quick rundown here. So policy 415 uh we just marked it for review. Um so no recommendations coming forward. Uh 422
we are recommending that we remove that. Um it's not a policy that is needed and it's redundant. Um it's just a list of different policies for reference. So um we again we feel
it's redundant and it's not legally needed. So um 608 we are choosing to adopt the MSBA changes. Um they're legal changes so we just need one reading. Uh
610 field trips is uh a review. Uh 614 um is also a review. 6:15. Um, we are going to adopt the MSBA
changes. I don't have a Do you guys have a note? Is that just one reading? Was it legal? Do you remember? >> Uh, 615. >> Three readings. Okay. Um 619 we reviewed. There was just some
legal changes, so we're asking to do one reading. Um we are looking to re number policy 625 and that new number will be 699. Um it's
our own policy and um that's the recommendation of admin is have our own policy start at the highest number and work backwards. So to 62 will now be the new AI policy.
>> Yes. For MSBA. Um so for that revision it'll be three radians. Um 630 same thing we're going to renumber that to be 698. Um and that will be three readings. We
did um suggest some revisions to that. And then 630.1 is a procedure. So, our recommendation to the board would be to remove it as we've done for all of the other procedures, taking them out of policy
and letting them live on their own. >> Okay. So, just so I'm clear, you said >> our current 625, which has to do with class size and >> staff ratio99,
>> we'll go to 699 and we're anticipating in the future 625 will come from MSBA on >> AI. It'll be the board's discretion whether to adopt an AI policy and we want to utilize MSBA because theirs is 625 to lessen the amount of confusion if
we a board develop policy within Steven school board to any other subsequent. >> Thank you. Any other questions? >> All right. Thank you. Um startel senior
connection Chelsea. >> Yes. Met on June 1st. Um in addition to kind of overall partner reports, um the conversation was around kind of the final trucks and tunes planning which
happened last week. Um upcoming guest is coming to dinner. Uh July 9th will be at Fischer Club in Avon and August 13th will be at Bellacino in St. Joseph. Um, and then additionally, uh, this week
yet, they are doing a Day trippers, um, trip to hopefully they have enough, um, attendees to Nobody's Perfect at the Day Trippers Theater in Minneapolis. Um, and then just due to not a whole lot
going on in the summer and schedules, we will not be meeting in July, picking back up in August. >> Thank you. [clears throat] resource training and solutions. >> Yeah, I had a meeting on May 20th.
Um, one of the things that we discussed was the annual timeline for the executive director review. Um, so that is in progress now moving forward. Um,
we had to submit some feedback and we discussed our upcoming conference in July and some of just the things that are going on there and really that's kind of it.
We did a recap of the student of excellence award ceremony as well just the things that went well, feedback um from the board perspective. Um, so yeah, that's what I >> um I'm realizing since my Benton Sterns
meetings are always on the same day as resource training that I must have had a meeting since our last board meeting here. So, um the main thing I recall from our last Benton Sterns meeting was that Doug Bozer came and visited with us about our uh facilities possibility that
we have for um a building that would house all of our student programming under one roof but not replace our offices that are here in Sartell on Second Street. So, um just getting going with that process. He'll be working with the ownership of that building to see if
we can get a long-term lease agreement together. I mean very very broad overview. We would look to have a lease payment amount that would essentially pay back the owner for any and all improvements that they would do
to the building. Because the only framework we can make work with the funding mechanisms we have is that an owner renovates their building for our use and then they make that money back uh as an investment when we pay lease payments over the long-term lease. So, we will hear more hopefully at this
week's meeting. And Erin Dorman did mention that there may be throughout July since we don't typically have a Benton Sterns board meeting in July, there may be a special meeting that has to be called if the board needs to do anything with moving that process forward, but that's not on the books
yet. [clears throat] All right. Um, that is the end of the committee reports. So we are on to action items and the first one is to approve the resolution accepting
donations. Is there a motion? >> So second >> motion by Emily, second by Chelsea. And I believe Emily, it's your month to read the donations and thank our donors. >> Yes. So, we will start out um there was
a $1,000 donation to the Sartell High School from Pelco machine for Saber Robotics. Uh a $2,000 donation to Sartell High School from the Sartell St. Steven Education Foundation for Rusty Foaming Cross Country Scholarships.
Um 8,420 to Sartell High School from Sterns County Feeasants Forever for Clay Target. uh $6852 to Riverview Intermediate um from Sarkel St. Steven PreK through five PTO for the
family picnic uh $1,13982 to Oakidge Early Learning Center from Sartell St. rece through5 PTO for big truck family night $5,386.14
to Sartell High School from the Sartell All Sports Booster Club for boys hockey transportation uh 200 to Sartell High School from Mark Broite scholarship fund of Central Minnesota Community Foundation for a scholarship $250 to Sartell High School
from grey dog events for boys lacrosse and a th00and to Sartell High School from the St. Joseph Rod and Gun Club for Clay Target. So, thank you for all the donations. Thank you. >> Absolutely. Um,
we'll conduct a roll call vote to approve. >> Okay. >> Scott, Emily, yay. Matt, >> yay. >> Jen, >> yay. >> Chelsea, >> yay. >> Trisha, >> yay. >> Okay. Resolution is approved
unanimously. Next, I'll look for a motion to approve the 2026 to 27 preliminary budget. >> So, second motion by Jen, second by Chelsea. Uh Joel, welcome back for a third time.
>> Time to shine. >> Again, >> there are a couple items linked on the agenda uh related to this item. Uh the first one is kind of looks like this. It's got all funds and all the kind of fund balance restrictions. And that's
really the the document that shows the budgets that the action item is asking to approve tonight. Um I'm going to set that one aside and um I'll come back to it a little bit later, but um I kind of want to talk through some of the some of the attachments that are on there and
entertain any questions. So feel free to um tell me to pause and and ask your question if you have something that comes up. go through anything. U most of this I think all of it actually there might be a couple additional grants. Most of these we went over last Monday
um with the finance and personnel committee. Um but certainly um if anybody has anything they didn't think of at the time or maybe um from the uh we're going to focus first on the general fund and um overall
we're looking at um revenues going up by about $570,000 this year compared to the 2526 revised budget and expenditures um decreasing by about $150,000.
compared to that budget. Um, now we had a $1.2 million total deficit budgeted for 202526. So even though revenues are going up and expenditures are going down, we do still have a total deficit of about $500,000
budgeted for 2026 27. Um, we'll talk about how some of those relate to some of our restricted fund balances. Um so that our the reduction in our unassigned fund balance um that is projected is
just under $100,000 99,95 for this upcoming year. The basic funding formula makes up a large percentage of our of our change in the in the general fund revenues. And
that's increasing by 2.7% this year. going from 74.81 per adjusted pupil unit to 7,683. And that was a change that was approved by the legislature um not this spring but in the previous session that the
general fund is linked to an inflationary factor and um the factor was 2 determined to be 2.7% for this upcoming fiscal year. um going to look at kind of how how that
increase in basic gened impacts our total revenue. Um so we have we are projecting uh for 202627 3,839 pupil units which is a decrease of about 49 from where we're projecting to end up
for 25 26. And again, pupil units is really the number of students that are um that are within the Sartell St. Stevens School District that are attending here um for the entire year. So if you start late, you're some
fraction of that one 1.0. And if you are here for the whole year, you're here the whole time. If you happen to leave early to go to another district, enroll somewhere else, enroll in an online program or PSO program, then we part of the student that's counted and
prek um really K through sixth grade students are counted at 1.0 for funding purposes and anybody in 7th through 12th grade is counted at 1.2 for purposes of calculating APUs. Um, so we're
anticipating a overall student change of 49, but an APU um, decrease of about 39 students um, from our revised 26 budget to our prelim 27 budget. Um, if the formula were to
stay the same, that would mean our our revenue would just decrease by about $300,000. because the formula went up by $22 per APU. Um that has a positive impact of $855,000 and the net result of those is a change
in our basic genet aid of an increase of about $556,000. So um that's how the inflationary increase in basic gened is somewhat offsetting our our reduced number of students anticipated or a anticipated
for next year. The other um the next largest change in our revenue is um special ed aid anticipated an increase of by about $125,000. Some special ed aid is a is a [snorts]
um it's a lagging revenue source that's based on previous year's expenditures. And we also for this year have ADSIS as part of that. is is called alternative delivery of specialized instruction services. There we go. Um it's intended to meet the
needs of students that um that provide interventions that to prevent students from being online whether that's in behavior or in instruction. Our focus through the our ads program is really on reading and math. um try to keep
students out away from being identified as needing special ed services because of reading or math issues. So um we we were able to use staff that we already have and and apply that towards some access money funding. So that's why we had those expenditures occur this p past
year. We um anticipate an increase in revenue next year related to that. Other changes in revenue compensatory revenue which is which is really based on the percentage of are students that are receiving some sort of um percentage
of families that are receiving some sort of um benefit that qualify them for having free or reduced lunch if the state didn't reimburse for free and reduced lunch anyway. Okay. So, it's kind of they meet the federal markers
for being directly certified. Um and this was really the only major revenue item that was discussed much in this legislative session. There were big time winners and losers and how the compensatory revenue ended up being split up for this year. We weren't in
that c in either of those categories. We lost about $84,000 of revenue compared to this year, but that was relatively small compared to um some of our neighbors and some other people um around the state whether they went up by large amounts or down amounts. We went
down by about $84,000. This isn't a huge revenue source for us. You hear a lot of talk about to our revenue. It wasn't as much of a lobbying point for us as it was for some of our neighboring districts. Operating revenue cap operating capital
revenues are decreasing by about $270,000. We had a Benton Sturge lease in place the previous fiscal year for the current fiscal year um for a potential site. um kind of working with MDE, we had to drop that lease for for
what will be next fiscal year and then if we find a spot to lease, it'll be back on the year after that. So, there's kind of a one-year drop in our operating capital revenue related to that one. >> Joe, do we have to go through the approval board approval process again if we are to reinstate that levy or is it
are we able to drop and restart because I think we had to approve that. >> Yeah, we will. All we'll have to really approve individually is once because the board approved basically Benton Sterns to enter into a lease agreement. My understand my understanding is they can
enter in the Benton Sterns board can enter into a lease agreement and then we just approve the lease related to that as part of our typical preliminary le okay >> approval and it's not a separate. >> Okay. Other major elements in the general fund
uh increased by about 100 total total of about $150,000 but no really major changes to one type of any one particular type of some swings federal um general fund expenditure budget uh decreased by about 150,000. I do have a
couple graphs in here that kind of show the the makeup of our revenue and and expenditures in the general fund. At about um on the on the pie chart for expenditures, you'll see that about 80% of our expenditures are salary, wages,
and benefits. And so our um expenditure budget decreased by about $150,000. The net cost of personnel changes was actually a decrease of about $356,000. Usually that's an increase just because of um inflation or contracts that have
been settled, people moving up to the next step and and wherever that cost of living increase was that we got this year. The reason for some of that decrease is, you know, when we look through people who had had changed their health election starting in January, you
know, looking at those people staying in for the full next year um for a full fiscal year creates a drop in our cost for for total benefits. something we talked about in negotiations as well and that was all kind of factored in when we settled our contracts. Um the other
piece is we did make some adjustments to our staffing levels related to class sizes and related to some other positions. So we did reduce total of nine FTE certified staff and about six other total support staff positions.
couple here at the DSC and a couple others through other elements of of the district partial custodial and food service and also some of our pair professional support. So our our we do have estimated contract
settlements included for um I mentioned the pair professional group that's negotiating this year. We also have the clerical group that'll be negotiating. These are we have uh some placeholders for budgeted for that for for the upcoming fiscal year. Um the next largest item in our budget
is purchase services and that kind of uh that's about 11% of our budget. Um that includes kind of a a bunch of different things. It does include contracted transportation. Um any contracted substitutes. So our teachers and parent subs are contracted
through teachers on call. Um Kelly services now. Um and then um utilities or electrical and whatnot are are also considered purchase services. So the total um budget for those is anticipated to increase by about $300,000.
A lot of that's in the transportation area, utility services. Um and then our capital and long-term uh facilities maintenance expenditures are increasing by a total of about $250,000 for some planned expenditures that we
have two projects we have planned coming up there. Um so overall the the the deficit in the the general fund again is anticipated to be a loss of $495,000. Um some of this loss, you know, impacts
operating capital and long-term facilities maintenance. Um also got a little bit of a spend down in our restriction for medical assistance and the funding we get through third party billing. Um you know to to make a net uh
plan deficit in the general fund unassigned balance of just under $100,000. This would bring our unassigned fund balance to $6.8 million as [snorts] of June 30th, 2027. And that
equates to about 11.83% of our related expenditures. The district policy is a 10% minimum assigned fund balance. Um so you can see also in some of the supporting data um got a graph in there related to our
adjusted pupil units um that have kind of been increasing since 1819 up through 2021 and then steadily declining since then. Um and then also got a couple uh fund balance charts in there that show
kind of the the total um for our fund balance in total dollars. Um that increased from $3.8 8 million in 201819 and then increased we made some budget reductions. It went up by about a
million dollars and then we passed an operating levy in the fall of 2019 so that our 202021 fund balance ended up being $6.4 million and that a lot of one-time money came in that were COVID response related things. Um that kind of
increased it again in 202122. We also had increasing enrollment throughout that time. So the combination of some of those outside factors and increasing enrollment um had our fund balance up around $7.8 million in 202122
and you can see how it's been steadily declining since then. Um even though we've made some reductions along the way. Um but in terms of our fund balance percentage you can see that it's also kind of went up to a peak of about 16%
in 202122. It's been holding steady would drop down to about 14 and about 13 in 2024 25 and now we're anticipating about 12% at the end of this fiscal year and the next. And some of the reduction is due to
the decrease in enrollment. Correct. >> Correct. >> And then mandates that go unfunded. Would that be or some of the mandates that are put on the districts? >> Yeah. I mean, yes. Um, yeah, we're kind of working through a lot of those things
right now. There are things that have, you know, one-time funding attached to them and some things that we have um some funding that may or may not be going away in the upcoming years. Um we certainly had uh letters training was a big mandate we had come down from the
state. I should say read literacy training letters is the program that we use. Um a lot of those expenses happened this past these past two years. So, I should actually mention that as as a reason that some of our personnel costs are going down because we had a lot of hourly cost for additional training time
for our teachers. Not only did they have early hours, but we have to have them do some um supplemental time outside of that we that we reimburse them for. We use some of our one time redact funds for the state for those. Um so, some of those um things are going away. um the
big onetime costs for them are going away and then we've got to kind of plan for new teachers that are coming in, new staff that are coming in without that training, make sure everybody's compliant. Our unemployment, our summer unemployment for um seasonal employees
um is funded through the fiscal 27 school year through this summer essentially by the state and then we'll go into next legislative session with a question mark there. a whole new legislature and a whole new everybody um who knows who knows what the makeup of
the legislature will be. Everybody will be new or everybody's up for election certainly that's that's in there now. Um so that'll be definitely you know it'll be a budget year and and that'll be one of the things they'll have to try to tackle as well to come up for funding
to continue that or pushing on the districts see that it goes >> and some of the literacy training will now be absorbed at the collegiate level. correct with some of the >> hope is that many of the universities will adopt portions of the read to make
sure that students are graduating from four year colleges are already read certified and should the Minnesota be teachers that aren't college in Minnesota so we have to make sure that they have those um so you know our
curriculum instruction team has a plan for how to get people trained if they don't have it yet that would be early to be done be about 40 gap. >> Um, before we move forward,
>> I don't know if you're able to say, but estimate. What is our unemployment cost? >> About 600,000. >> Okay. So, without any state funding >> for this summer and the next, I mean, is it going to stay consistent? >> It's it's been fairly cons. So, that's
that's my estimate for this upcoming summer. It was a little less than that last year. um there was a big jump from year one to year two and then it kind of steed up. So I think people learning um after year one that they're eligible
and then learning that if I take it and I quit my job as soon as I start and the state actually pulls some money back. So we have a few people who learned that the hard way too. Um but yeah, it's been fairly fairly steady since year two.
>> So that some inflationary increase just because It would be this coming this spring's legislative session that would be hashing that out for the summer that upcoming summer. Correct. >> Yeah. So, next year at this time will be it could be dicey putting together the
revenue budget if we you know need to go into special session. >> Correct. For anybody listening that wants to lobby for anything that would be a big expense for districts to take on. So, >> talk to your local legislators. >> Did you have a question? That was going
to be my question. How much is summer unemployment costing us? >> Um, all right. >> It's not just the school district probably have to pay that, too. >> Um, they have found that it's helped them recruit and retain somewhat and they also offer some of them are able to
offer more work than we are. So, it's not as much of an issue. You know, they have charters and other things running throughout the summer. They can employ people rather than have >> Okay. I think one of the other things that was brought up was the free lunches in our
committee. Are those have we heard anymore? Are those going away in the near future or >> Yeah. So, as of right now, so our the um food service fund for next year is still projected with with all of those um
meals fully subsidized. So whatever isn't paid by the federal government by USDA in terms of those that directly qualify for free as much as the difference is made up by the state of Minnesota. Currently the uh reimbursement
per meal is going down starting in fiscal 28. So then it'll be um I don't think there's full >> are you talking the federal reimbursement? No, the state party >> is scheduled to go down starting in
fiscal 28. It was one of the um budget changes they made for the 12 years the last time the budget was. Um so this year will bring more certainty as to what that means. Does that mean we're
collecting applications again and there's a higher threshold or a lower threshold I should say for what it means to qualify for those? Does that mean that we're going to be charging some parents for meals and not others? I mean, which was the old way, but um maybe there's a higher threshold for
meeting. We don't There's a lot of uncertainty there. So, safe to say that as of right now, we would plan on collecting some money for regular breakfast and lunches from some parents starting in fiscal. >> Okay?
>> Whereas right now, all the money we're collecting is really from the adult. >> Okay. basically covered. Um, with that, the food service fund is looking healthy, but we're looking at next year um, still having a positive variance even though we've got a pretty aggressive equipment
replacement cycle going on. So, there's over $100,000 in capital replacement. Um, again, in the 2627 budget, we're still projecting an $18,000 gain. Um, to where we've got a healthy fund balance of $1.4 million there. Um, in the
community service fund, we're projecting a deficit deficit of about $172,000. Um, a lot of that's related to our early childhood programs. And we're, um, looking at, you know, the balance of offerings there versus staffing, um,
versus how much we charge. It's really hard. It's become more and more difficult for districts who don't have state aid for voluntary um preschool prek programs to be
sustainable for all day programs. Um so when you know we have to pay our staff to be full-time teachers because they've got a full-time workload, but we're not getting much for reimbursement from the state and it's really hard to charge parents what it would cost you to run
the program. um you'd have people not opting to do that through here. So, um it's been a couple years of really examining those the staffing levels. Um we made a couple changes for next year's budget and we'll probably have to continue looking at um right now kind of
our other community service programs are somewhat subsidizing our early childhood programs. >> How would you qualify for the voluntary? >> It's a state level grant if you will. there's kind of only a certain amount of
funds set aside and most of the sites that are getting those were well over the 50% rate reduce lunch threshold. So I just don't see it in the near future unless some major change is made. >> Is that accurate?
>> That would be accurate and for many school districts it's not 10 or 20k slots they get. So each slot is conditional and main use for one single student, but some school districts will get one to 300k slots to use within certain buildings and often times
they're directly related to whether those buildings are receiving title aid which is directly related to the central challenge. >> Okay. U the building construction fund we're anticipating uh spending down um by
about $10 million throughout this starting in starting July one of this year and through June 30th of next year. Also got some interest earnings that'll be dedicated solely to those funds. We have to keep those funds separate. Um and and any the revenues there are
really all interest earnings of the investment funds that we have. And then the debt service fund is just a prescribed principle and interest payments of the and then the taxes and other state aids that offset that. >> Any other questions?
>> Guess not. I saw Trisha shaking her head. No. Also, thank you. >> You sure you don't want to continue? >> No, I'm good. >> We'll take you back up again. Yeah. [laughter] >> Any further discussion amongst the board?
Okay. If not, uh, we'll do the roll call vote to approve the preliminary vote. >> Scott, >> I say, "Yay." >> Emily, yay. Matt, >> yay. >> Jen, >> yay. >> Chelsea, >> yay. >> Trisha. All right. Budget is approved unanimously. Thank you.
>> Thank you. Next, I will look for a motion to approve the updated records retention schedule. >> So, move second. >> Motion by Chelsea, second by Emily. Um,
Chissa, do you want to join us? >> Yes. This is um at uh the advice of legal council, school districts across the state are adopting an updated records retention policy. Um the state last made changes to their kind of
standard schedule in 2000. Um there's lots of different types of records or just changes um that legal council has advised that we add to it. So this is kind of I think you'll see this kind of across the state. Anyone who is familiar with the Squires Wallsburgger firm is
likely adopting the same schedule and we brought it to you now just so we could start it with the next fiscal year July one. I believe the red line in front of you. Any questions? >> I only had one question that has absolutely nothing to do with the red line. And I don't even know who's going
to necessarily know the answer to this, but board policies were supposed to keep for three years after the change, meaning the prior policy needs to be retained for three years. Are we are we doing that? >> Probably not.
>> Okay. So, um I think we have all of them. >> Well, we have them all electronically. Yeah, we have them all electronically. Um, what I don't know is if we have gone through a process of looking upstairs to get rid of all of the old policies. They may still exist somewhere up there. >> Yeah,
>> we're working hard to try to keep some of the paper >> to continue to go to recycling, but it doesn't. So, I can tell you that our payroll records and our um employee records and our student records are all
following old retention schedule and We go through those annually, but some of those more obscure ones, >> right? >> I'm not entirely sure, but we would have them for at least three years if that helps. >> Yeah. No, that was it really wasn't one that actually had any changes to it. I just saw it. I was like, I don't even
know if we do that currently. But that was all I had. >> Just as someone who has to help with our record retention schedule at work, you have my utmost gratitude. [laughter] I >> think this falls under other duties.
Um, but we will have an update and we need a board action because we have to actually submit this um to the Minnesota Historical Society for to let them know that we've approved a new record. >> Interesting. >> We will do that next.
>> Okay. Any other questions, Trisha? No. Okay. Uh, we'll conduct a roll call vote to approve the schedule. >> Scott, >> yay. Yay. Matt, >> yay. >> Jen, >> yay. >> Chelsea, >> yay. >> Trisha.
>> Yay. >> All right. Approved unanimously. >> And next, Chris is sticking around. Uh, I'll look for a motion to approve the memo of understanding with the SEA regarding lane changes. >> So, moved. >> Second.
>> Motion by Jen, second by Emily. Um this came from uh a number of meetings that Dr. Var and I have had with SEA leadership. Um and committee formed to tackle uh lane change credits, most of them being um postmasters. Um I think
Dr. Reard found in some of the ones that he is approving that there were courses that I think you said wouldn't have been approved in other districts and weren't really true. um that we would want our teachers
using for lane change. >> I think the best way to historically what teachers and license staff would utilize for making lane changes have been your traditional college classes and those types of things. Now with the a change to more online opportunities, we had to really kind of look at what
we're expecting for parameters of which classes are going to be okay and not okay. So we wanted to sit down with the union leadership along with an ad hoc group that they put together of some younger teachers and some teachers who had experienced some of these different types of classes that they've been
taking postmasters and just sat down and try to figure out what's going to be best for moving forward for our students and for our staff. And you can see as part of that we will meet annually with um this committee although I'm sure the folks will change but an SEA committee for lane changes to just talk about
those places that we know will not be approved. It's only a handful of places. Um they've gotten very creative with names. So we um we've worked with the union and we we all agreed um that uh these are the places that will now be accepted as of July 1 assuming that this
passes tonight. Um and we do have signature So they support this along with the committee that met. >> Right. Any questions? >> So would this always come up as anou?
>> No. So we the language that we have in the contract says that it's ultimately Dr. Verbar's um determination whether or not to approve something. We met with them because we had been in a past practice of approving some of these places that we no longer want them approved which is why we did it via
anou. Um I don't know that we necessarily want this in the contract because as superintendent change sometimes what's approved and what doesn't changes with the leadership of the district. So that's why it's here in front of you via anou instead of um in the contract itself.
>> Okay. >> Any further discussion? All right. Hearing none, let's conduct a roll call vote, please. >> Scott, >> yay. >> Emily, yay. Matt, >> yay. >> Jen, >> yay. >> Chelsea, >> yay. >> Trisha, >> yay.
>> All right. Mo is approved unanimously. >> Thanks, Kristen. >> Thank you. >> Okay. Next, I will look for a motion to approve policies 525, 608, 609, and 619. So moved. Second
>> motion by Jen, second by Chelsea. >> Any discussion? >> Okay, hearing none. Let's conduct the roll call vote, please. >> Scott, >> yay. >> Emily, yay. Matt, >> yay. >> Jen, >> yay. >> Chelsea, >> yay. >> Trisha,
>> yay. >> Policies are approved unanimously. Uh, last action item on the agenda. Um looking for a motion to rescend policies 414.1 and 541. >> So moved.
>> Second. >> Motion by Jen. Second by Emily. Any discussion. >> Okay. Roll call vote, please. >> Uh Scott, >> yay. >> Emily, yay. Matt, >> yay. >> Jen, yay. >> Chelsea, yay. >> Trisha,
yay. >> Motion passes unanimously. Then we are on to discussion item number one. First reading of policies 6:15, 625, and 6:30. Does anybody have any questions or
comments on these policies? Trisha, go ahead. >> Sorry, I was trying to find it. I believe my question was on 6:30. Um although I can understand shortening. I guess I just would like to understand
why if the in section 3B if that was what was given by the MPAA rating system is there a reason other than shortening your policy that we wouldn't want to just keep all that information. Um I think our thought was because with
the because there's two different rating systems that were uh identified in that and the one just linked to the website to go out and get those and the other one we were just going to strip back the definitions partly so if they change over time we don't have to change our policy um if
there's any like tweaks to those but then also to make it more of a reference of um instead of including the whole definitions. Yeah, I think we wanted to mimic letter C 3C with the TV rating guidelines. That's they were just the
shortened version essentially of what we did to the MPA rating. So I think we were just trying to mimic that same format. Okay. And then I had one other um in section 2 F we say that we have an
attached form. I just obviously if we are resending that as a hatch form, we probably want to change that. And I want to say there might have been another one, but that was there was something like that in there, but I can't find it at the moment.
So you would suggest just deleting the last four words of that section F. Yes. >> Okay. [snorts] >> Everybody okay with that? >> Yeah. >> Yep. >> And you said maybe there's one other spot in here that refers to the form.
>> I I thought there was, but I I mean, sorry guys, I left my notes at my house and I'm not there and I >> We can search there. I'm sorry. >> Um >> it's not a huge issue. >> They refer to a form in letter D, but
that's different. That's a permission form and it just says a designated form. It doesn't say the attached form. So >> different. >> Okay. >> Oh yeah. >> If I find it, I'll just email Dr.
>> Okay. >> It wasn't a big deal. >> Thank you. >> Yeah. >> Thank you. >> We'll [clears throat] make those changes to the second Sounds good. Um, I guess the one question I had is what were the changes to 615?
>> 615 was an entirely new policy adopting MSBA because the previous policy was it's so dramatically different that we're just >> okay. But it's technically a revision because
we had an existing. All right. Okay. And these are all up for three readings, correct? In this group. >> Great. Okay. Any other questions on these three policies? Discussion. All right. Let's move on to discussion
item number two. Uh first reading to resin policies 422 and 630.1. Um, I guess just to remind 422 is redundant and they were going to cross off I think MSBA was crossing off some
or it just didn't make sense to constantly be having to look or not constantly but having to look at a reference when the references are attached to the policies themselves. So it's just a redundant thing. And then the other is
a form which is what we've been moving away from putting in policy says procedural. Okay. Any other discussion? Right. Then we will move on to discussion item number three which is
the uh statutory statutoily mandated summary of the superintendent evaluation. So I will bring up our statement here. Okay. On June 4th, 2026, this board held a closed meeting pursuant to Minnesota
statute 13D.05 05 subdivision 3A to conduct superintendent Revard's end ofear performance evaluation. Those in attendance were Chair Mley, Vice Chair Smith, Clerk Larson, Treasurer Theelen, Director Meing, and Dr. Revard. In partnership with Dr. Revard, the board
discussed four goals during the evaluation. The first goal we discussed was school safety and security. The second goal we discussed was informing the community as a whole. Third, we discussed visibility and approachability.
Finally, we discussed staff evaluations. The board is pleased with the work Dr. Revard has done in all of these areas. We were able to offer him direct feedback on areas where we see great work being done as well as some areas where we see opportunities for growth moving forward. Dr. Revard also had the
opportunity to share his reflections on these goals with the board. Overall, the Sartell St. Steven School Board is impressed with Dr. Revard's accomplishments over the over the last year as well as his continued dedication to our school district. The board is excited to see the district continue to
thrive under Dr. Revard's leadership. We plan to enter contract negotiations with him soon to extend his time as our superintendent beyond his current contract that ends in June 2027. Later this evening, the board and Dr. Revard will establish his goals for the coming year.
And that being said, later this evening is right now. Next discussion item is superintendent goal setting and evaluation process. So members of the board, you did receive in front of you some feedback from the survey that you were able to take uh
last week. It's very similar to last year how it's laid out. Um, as you move through page two, it's just it's just some ideas of what we've done in terms of the survey. But as you move into page three, there's a summary which is in blue and gold. And after that is a
breaking out of the standards along with the elements within each based on the feedback that you were able to send in. What you see is the highest one right now from the board standpoint resources government and teaching and learning.
And then you some matching feedback from me, some overlap there, but beyond that, I'll turn it back over here for discussion. Okay, thank you. Um, yeah, we can I'll take a minute to
absorb this information. Um, and the other I guess I'm okay with doing it in either order. I also wanted to offer just a chance for the board. Now, Dr. has been with us for two years to um give any feedback on the evaluation
process itself beyond just setting specific goals. If anybody has any ideas of how uh they want things to look moving forward, if it's the same as what we've been doing or any tweaks we want to make, we'll also have a chance to discuss that. So, um
yeah, does anybody just want to take a couple minutes to look through this or Okay, >> Trisha, you were provided this information hopefully. Great. Can I make a suggestion? >> Yeah.
>> So, I'm looking at the summary of survey at superintendent feedback and I see a lot of alignment with our one one and two and Mr. Director Guard's number one and two. So, I don't know if anyone else agrees, but I feel like those are more than likely going to be our goals. So
focusing in on what our third goal would be depending on what that is with what we see which was teaching and learning goals or human resources or student supports. Maybe that would help people narrow in. >> I think that's a good starting point and
I would be comfortable with that as well. If it's okay, I would even speak further. Um, we've done the visibility and approachability. I don't know how easily we'd be able to do student engagement and feedback. I think that would be really hard for us as board
members to assess. So, like I went and I looked at what the effective role would be for the two teaching and learning. And personally, this is just me, I feel like the the thing that we could most clearly assess would be the curriculum and instruction. Doesn't mean that's
what we have to land on, but like given those four options, that to me is the limits to that. >> I am just going through here to see where Dr. Revard's numbers three and four on his list landed in our survey.
And I see so um first of all the goal we had for this past year on visibility and approachability was the one under communications and community relationships where I'd note that the one that Dr. Revard identified in his list is now the one
under human resources. So instead of a community relations focus, it's more of a staff >> and building focus on visibility and approachability. So that is a different goal with the same title that we had this past year. Um
and then this so that one of the human resources goals that the board identified in our survey, hiring and staff development, which is number two on Dr. regards list was the top one that we picked in that category and the visibility and
approachability as a board was the second one that we picked. So we did identify importance there amongst the human resources goals that were listed. Uh and then student supports >> it was our fourth overall as far as
overall standard. >> Uh which one is it? Student engagement and feedback. I have >> was third. >> Fifth. >> No, but like student I'm saying student support like like >> Oh, just general the general category. >> Fourth. Yes. >> Yep.
>> Yep. No, I'm sorry. I was looking at the actual pie chart for that. Student engagement and feedback was actually not one of the top ones that we picked under that category. But um >> well do we want to start by discussing
the hiring and staff development? So since both of those are in the top two. >> Yep. And with I guess you know my thought process behind making that one of my top was because of the new staff
that we have in leadership roles is where I was coming from or the angle that I was coming from with that being priority. >> Yeah, I would agree with that too. Um I think obviously this team including Dr.
Revard realizes that the um seniority of certain uh positions we have around the district admin is less now than it was maybe a year or two ago. So increased focus on hiring for those positions and
developing the staff we have in those positions I think is a very important um goal moving forward. So I'd be fully supportive of using that as a goal for the coming year. Um yeah and Jen, thanks for pointing that out. I'd point out,
you know, what our book from MSBA, the rating system says about uh hiring and staff development for the goal to be highly effective. The superintendent follows established plans for recruiting, hiring, supporting, inducting, developing, and retaining staff while keeping students interests
in mind. So that's exactly what I'd like to see in that area. So, would we be looking for a plan to be laid out or how I got now that I'm rereading this, how would we objectively grade
that? >> Yeah. >> My proposal would be having the mentorship program that we utilize right now be expanded because of the concern that Maline was talking about having less veteran leaders at this point. So a
mentorship program that would be shown to the school board along with the regular meeting schedules that we would have for mentorship with those leaders would be something that I would use as evidence for the board. >> Okay. And then
evaluations would be would that be something that would get piggybacked on to that as >> the evaluations program that we've tried to put in place over the last two years. I feel like we are we're up and running and moving very well with that. So our
new leaders would be part of that evaluation process. Obviously the challenge always EV and having that discussion with the board and it puts us in that precarious situation. I would assure you that the evaluations are being >> would be done. >> I think the process that we want to
utilize to really expand our induction and onboarding of those leaders is something that we really work on. >> Okay. >> Starting on even more. >> Okay. >> Great. Yeah. And then obviously evaluation is a component of their
responsibilities that you'll be supporting them on. So that's just one of many areas that they will be focused on as they move into their new roles. Yeah, I'm I'm good with that being goal number one. Everybody >> agreed. >> All right, Trisha. Good. So we'll count
that as goal number one. Um the other one was >> strategic plan is the other one that crosses in the top two >> right under the category of governance team the goals andor strategic plan and I know Dr. You've already begun the
process of looking into uh what strategic planning will look like in our district probably over the next year's time. >> So, [snorts] knowing that that's going to be a focus of this district and this board specifically, I think that seems to fit.
>> Does anybody have the rating categories up on that one? >> Yeah. >> Yeah. Um >> what does it say for highly effective? uh facilitates development of the school district's short and long-term measurable goals and aligns available resources with school district's budget
to accomplish goals. >> So that's the way that's phrased. It's more focused on the goals, right? Necessarily a strategic plan creation. >> Well, and I don't know that we're necessarily recreating. We're updating. Right.
>> Right. depending upon I mean what all that comes down to >> TBD >> I think it's all based on what the board wants started as a starting point on what our strategic plan would look like and I do think that you you bring up an important point that anything we do
strategic we also have to ensure that Joe was on board with for lack of better words because we know that some of those things we'd want to do strategic planning wise I'd want to ensure that as we look longterm three to five years it's also something that we fally can support and compide
some of those goals, >> right? I mean, the strategic plan essentially is inclusive of our is is our long-term goals. It's inclusive of our long-term goals. So, >> I feel like they would tie together, >> which is probably why they don't separate that out in the
>> description of highly effective. >> Yeah. >> Yeah. I think that has to be a goal for this year because it is going to be a heavy lift that everybody takes on here >> very soon. So, >> I mean, just to kind of put a plug in
that as well, um, or not really a plug, but add to it, um, is I listened I called in on the MSBA strategic planning and they had some feedback from other districts that have recently done it and what they talked about was like a 12 to
14 week timeline. So that would look like meetings outside of regular board meetings and work sessions. So really knowing um whatever the makeup of the board is at that time that there will be
additional meetings in a very short period of time to stay on task with that. So >> that's reminiscent of when we did this I think in the summer of >> 2022 >> 22. Yeah. >> Yes.
>> Yeah. There were several meetings like you said outside of regularly scheduled board meetings. So um knowing that this work will be done after the first of the coming calendar year. I'm sure that'll be a topic of discussion at the organizational meeting in January. But
yeah, that's something that should be on everybody's radar screen. as we move toward that time of year. But as far as uh whether to use this as goal number two, I'm happy to. I think it's important as every >> Okay. All right. So, we'll call goals
andor strategic plan number two. Um I would advocate for just a three goal system this year. We had four this past year. Does anybody have any thoughts on three versus four? >> I would agree with three. These two are
going to be the first one and two are going to be heavy lifts I think and a lot of time >> and there was a lot of overlap between our three and four, right? >> Not that that was a bad thing, but there really did end up being a lot of overlap in between those two elements. We chose two elements within the same standard.
>> Yeah. Yeah. >> For a third and fourth goal. And I think that ended up being a lot of crossover. So I don't know that we need to do that again. >> Okay. Trisha, you're good with three versus four goals. Good. All right. Um, then
I'm gonna ask the question. I see four goals left on the summary page that we haven't yet talked about or implemented. Does anybody want to talk about any others beyond those four? >> Or can we just focus our attention right
here on this page? >> I think we can focus our attention on this page. I did choose I think I did have um school finance in my top three only because
with as Joe talked about we're going to continue to be looking at potential deficit in the coming years and just how we manage that. And I know we've talked about this in the past that it's hard to measure Dr.'s performance in that category
because so much of it is really more related to what Joe is doing and informing Dr. Aard on. Um but I think it's going to be in the forefront of what we are dealing with as a school board and as a district. So um I did have that higher up in my three just
knowing that we're still looking at a at a potential deficit going into this coming year and potentially years moving forward. So >> could you tie that into to visibility and approachability. So people can
discuss that or probably >> because it's so hard to measure from a staff standpoint though visibility and approachability it's like we're not going to know you know and and as we shouldn't we're not going to know the day-to-day conversations that Dr. B's having with staff. So outside of them,
you know, a staff members giving us direct feedback at some point for whatever reason, we're really not going to know how to measure that. >> What he did in the past, which was put off the sub briefing of what events he was at, all that, >> which is more for the community and he
he's visible. That's more like is he visible to us as community members. I mean, we see him everywhere, but it's harder to measure how visible and approachable he is with staff. Although I don't doubt that's the case, but it's I don't think it's easy for us to give feedback on the goal.
>> So, one of the questions, and this is going to the second part of the agenda item here, one of the questions I was going to ask is we just talk about the overall process of the superintendent evaluation is do we want to get back at all to the
idea of getting some sort of limited feedback from our staff members on Dr. regards performance >> like a peer review, >> right? Yeah. I like >> I think I've used the pro I've used the example in the past that you know I I only sat through one annual performance
review before Dr. Revard's time and there there was a wide swath of staff members from the district that were allowed to give an anonymous feedback and fill out an anonymous form um which was really overwhelming. It was almost too much information. But one of my
ideas, and I'm not necessarily advocating for it, I'm just raising the question, is do we want to have maybe a limited number of folks that we select that could be giving feedback to the board as we conduct our annual evaluation of the superintendent?
>> What would criteria be for selection? >> It would have to be some combination of limiting the types of employees we get feedback from, but also somehow making it randomized so that we aren't seen as handpicking the I guess that's where I was. >> And then how do you ensure the anonymous
part of that like who would get those? >> Yeah, those are questions I have. >> Yeah, from trial Sarah, but you can have forms of questions that you truly don't get any information on the person. >> Okay. >> My recommendation when I looked at that
goal would have been you receive regular weekly updates on my activities. I think I would start incorporating more of my activities when I'm in our buildings and ensuring that number one if we want to increase that visibility because I appreciate the
comment but there's always room to improve I would ensure that the board is seeing evidence of when I'm in buildings more explicitly than maybe you've seen in the past and with that you would know when I'm going to be inside school buildings when I'm in classrooms when
I'm in staff meetings all those things would be evidence that I would make sure that you have um along with it there's some survey information people how they see that could also be part of that evaluation tool that might be a little bit more objective too but I would
certainly make sure that you're aware of all of the times that I'm in with staff especially in different groups of staff because I think sometimes we start to think about just our certified staff but we often times forget about our non-certified staff too and I think we
can always as district leaders room for improvement of that and I can document that for you as evidence as one component of how you may want to look at measuring that >> when I was thinking about this you guys I I guess like when I look at the the element we've already chosen of hiring
and developing in Kinstaff development um I guess I personally feel like Dr. regard you're going to have to be more visible and approachable if you're if you are being highly effective in doing the hiring of staff development. So I guess that's why I really wasn't super
interested in this >> element. So u we should talk about the other three that are on the summary page then. >> Do we want to jump down to the last one on Dr. the regards list uh under student support, student engagement and feedback
which >> I guess I would ask what were you thinking of in this being a goal? You know, as I've heard the board speak over the last 24 months and the opportunities to increasing student
voice, I think that I could do a much better job of that increasing student voice. But not only here as we look at our strategic planning activities starting in mid January, early February. The opportunity to have student voice be part of that is something that excites
me in terms of how we could do that and try to do that. Well, so that was why I incorporated And as someone who was 30 years, the opportunity to have that be part of my goals is always going to be refreshing.
>> So I would say very similar to that. Um I'm not sure how highly I rank this one. I'm not sure it was my number one goal, but um I do hear in Dr. Revard's comments similar things that I've heard from people that I've talked to who have put together a portrait of graduate for their districts. And I know that's going
to be probably part of our strategic plan as well. And they really really highlighted the importance of not only talking to current students and getting feedback, but talking to recent graduates from our school system who have now gone out into the real world and have probably very good relevant
feedback for the schools on what would have better prepared them to take their next step when preparing the portrait of a graduate. So that seems to align with what you just said about increasing student voice. I don't know if it align well I shouldn't say it doesn't align
with what would be considered highly effective but it seems to apply more directly to current students and I guess input and create methods for students to be actively involved in in setting school districtwide goals maybe
I mean maybe you could expand that out and say former students but Anybody else? >> Conduct is positive. Like again, that's so hard for us to measure because you know, disciplinary actions, things
like that or that's all private data. You know, we're not going to be privy to that information either. So, all we're going to have is anecdotal and essentially the information that Dr. Bard provides. But without being in the buildings every day, do we know student contact
positive? outside of just the feedback that we may get anecdotally hard to measure. Just my own feedback on the ones remaining like I and I agree. I absolutely hope and want student support and feedback to be a part of our
strategic plan over the next year. I think when it comes to goal setting, I still probably have a bit more of a um emphasis on the teaching and learning and partly the curriculum and instruction just with the new math
curriculum that's being looked at and how that would go of having that be a more formalized goal. I know it's hard we talked about this last year too. Like all these things are important as we look at them. Um but as far as something be a bit more of a formalized goal,
that's the one I'm probably most for conversational purposes. I don't disagree with you. I just I hear your excitement in the student support and engagement and feedback. Um
I just think that's something that you're naturally going to do with the strategic plan process and I agree with Chelsea. I think with the new math curriculum and I know that um
it doesn't directly fall under this category and would fall under the previous human resources but having a new um director of teaching and learning learning and teaching whatever order it goes in. Um I just think that would be
maybe more fitting this time around. the curriculum >> the curriculum instruction >> under teaching >> literacy okay >> and really if we're going to have a goal be directly tied to the strategic plan already
>> getting student voice in that would really fall under that as far as how well it's being facilitated um so I think we could still kind of include that in the criteria for >> the strategic plan without having to have it be a standalone Yeah. >> Go.
>> Yeah, that's a good point. Um, so yeah, I'm looking at element C, curriculum and instruction. So [clears throat] to be rated highly effective, it says here, ensures curriculum is in place, aligned across grade levels, and complies with state standards. Assures instructional practices are differentiated and
personalized to student needs, and that technology enhances teaching and learning. Um, and then we as a board Was that tied maybe with this culture of cooperation
under teaching and learning also? Is that why they're both listed? >> Not really. It doesn't tie together. >> Well, no. No. Tied by meaning like they were ranked >> tied in the rankings. >> Sure.
>> Uh culture. Yes, they were tied >> exactly 21.3%. >> A lot of ties in that group. So to be highly effective under culture of cooperation it says develops and supports open productive caring and
trusting relationships among staff >> with us going towards three goals. I think there's a little bit of overlap between the hiring and staff development and the culture of cooperation. Right. We're talking about retaining. I think that comes along with kind of the culture that you're creating. Um in the
team. So if we're trying to keep it to three, that's I think we could still look at incorporating that. Yeah. And again, I just I guess without seeing some sort of metric put in place. I don't know how
you would go about evaluating whether or not somebody thinks Dr. of art is caring enough or has enough trusting relationships and just anecdotal
>> right >> I don't mind the curriculum instruction I just think under the highly effective which I know you just read Matt um again assures instructional practices are differentiated and personalized to student needs
and that technology enhances teaching and learning. Number one, I don't necessarily love the technology enhances teaching and learning anyways. But um how are we going to know if it's differentiated and personalized to you know all student needs outside of again
anecdotal? But it's not that I don't like the element. I do. I just don't necessarily like how highly effective is like the criteria that would make somebody highly effective in that ensures curriculum is in place. I mean what a broad statement of course we have
curriculum >> aligned across grade levels >> and I guess I read that as like ensures curriculum and now we're entering into the list it's in place it's aligned across grade levels and it complies with state standards that a component of I agree. It seems
like it's >> is it effective? I guess that's more what I would want to measure from curriculum and instruction is is the curriculum that we've implemented and is the instruction bearing out in the numbers as effective? You know, that would be more of a how I would view our
>> well and if that's the case instruction, >> does it move would it potentially move to school improvement? >> That's what I was looking at. And I don't necessarily know that it falls completely under there, but I did I started reading that one. Improvement is such a I don't like that word because it means I mean there's always room to
improve though. So it's not necessarily a negative. The way that it reads is a little bit like all of our buildings need improvement, but >> technically there's always room for improvement, >> right? But we would at least get progress updates
and would not I mean not saying like with actual numbers and data >> pretty much graded on how the students do in the class. >> True. >> So you're evaluating performance of the
curriculum by testing and and making sure that all these kids are comprehending it. But then wouldn't that be >> it's just not the way that it's graded in. >> But he's not he's not a teacher. He's running the the show, right?
>> Making sure the curriculum's in place and that the teachers are teaching what they're supposed to >> and then we can evaluate it based off of how each, you know, by a percentage of who's passing and who's failing. >> But that's doesn't that like that's not
even like highly effective. doesn't include anything about performance or or progress um monitoring, you know, so really it's just >> it's very ambiguous what the >> Yeah.
>> what the wording is for these but >> right >> can I take a quick step back and just ask can you remind me when the new math curriculum is going to be implemented? >> Sure. >> What the schedule looks like? >> This year.
>> Okay. across all. >> All right. So, it's not like the um new reading curriculum where we had a couple sections at a time of each grade level coming in. We're not phasing it in. It's just all >> right. The challenge you'll have a
little bit with that is how we how we try to figure out a smarter measurable goal for that that's going to be applicable and how you want to do that. Most often times in the first year of implementation, you actually did right. So I would ask the board to
be conscious of that in terms of how they want to try to measure that what is an effective you know personalizing student need implementation that first year is always going to look a little bit differently than what you always hoped um
historically now hopefully we'll have better results and things will just take off because of the excitement that we have on but the reality is we might have a little bit of bring some fun to you and see
that doesn't mean it's not a good to what are your thoughts on of the four left, which one do you prefer as a goal? We'll kind of go around the table starting with you. Oh. Um, I still prefer curriculum and instruction and I guess I've been focusing on like looking at the
effective descriptions and I think that's helped me personally. >> The so the descriptions for effective number three. Okay. >> Yep. >> So for that one >> for all of them >> ensures curriculum meets the state standards. Strives to accommodate diverse learning styles, needs and
levels of readiness. Makes some effort to incorporate technology into learning. seems like a little more concrete objectives, but still leaves room for interpretation. >> Chelsea, what are you preferring?
>> Uh, the curriculum instruction. >> Jen, >> probably the curriculum instruction. >> Okay. Um, like I'm leaning toward the HR visibility just because I see enough
differentiation between that and staff development, but I'll share more thoughts maybe once we get around the table, family. >> Um, I don't actually, Trisha, to your point, I like the effective
description for curriculum instruction better because it is a little more concrete. Um, so I don't mind that. I still think visibility and approachability, the intent behind the element is going to be really hard for
us to measure. So, I would still lean towards curriculum instruction, keeping in mind that I'm really referring more to the effective >> description versus the highly effective because it gets more vague and subjective [snorts] at that point. >> Sure. What do you Scott?
>> I agree with the curriculum. >> Sure. All right. Well, nearly unanimous. I think we're going to go with that one as goal number three. Um, great. Then since we have the three goals in place, um does anybody have
thoughts on the process itself if they'd like to see anything changed? >> I do think it'd be helpful to have um some feedback perspective at the end of the year.
>> I think depending on the element though or the standard in the element a little bit if it really truly applies to direct staff, you know, like for example the HR will the HR standard obviously that will curriculum instruction.
Yeah, >> I think there could be questions that pull into the different areas that might be helpful. Like even from the curriculum, whether it's, you know, feeling that there's things in place to
be able to successfully, you know, like just kind of overall support questions that could tie into some of the different areas just to get >> right. And this would potentially be a very broad net that we're casting or are
we looking at people that directly report that would work more closely in the daytoday. >> Good point. Yeah, >> because I do think of the like when if I have to give a peer evaluation, it's not
to >> the director, it's to the person that I'm directly reporting to. >> Right. you're not giving it >> one level >> to the CEO. >> So kind of >> I also would say >> Yeah. Go ahead.
>> Sorry. I also I also worry about only like is are we are we talking about only asking people one time because one snapshot of how somebody's doing at what time? Like depending on how that school year went. If we only did that at the end of the school year and maybe it was really challenging to Dr. Ard's point
with the new curriculum that's not really going to give us like very valuable information. So I feel like if we are going to do something like this, I think it needs to be kind of a periodic thing that then we can kind of look at like what did that anonymous person share? Like they'd have to be able to to me like tell us like how the
year went. We could actually get a good idea. >> Jen, now you say that. I don't like that. I don't like the idea of casting it any broader because really the chain of communication should be staff members, teachers within the
building should be going to their direct report, the Doran principal. They're not going to be >> reporting to unless you know an outside situation comes up, but that's not enough of a >> that's not enough evidence for us to base our evaluation on Dr. Revard on. So I don't necessarily like casting it down
that wide. But then if you're just going to go to Dr. regards direct reports, how involved are they in curriculum and instruction outside of the director of teaching and learning? >> All of them. >> Well, I guess in the in the way that the goal is written, you know, like how
involved is Joe in uh knowing whether the curriculum meets state standards, strives to accommodate diverse learning styles, needs, and levels of readiness. >> So Joe's gonna Sorry, >> you've been up here three times already. I'm just telling you.
>> Hey, let's go talk. >> I was incredibly impressed with Joe's description of Access this evening. So, I think we give Joe some more credit. My recommendation on this is something we could talk about during board one ones in July and August and having a final
evaluation feedback from surveys with the people that do direct report to me. Um, utilizing our principles, our system principles, those that were on boarding this year especially to feel like they're feeling what we're doing with curriculum instruction along with our
instructional coaches now to we could widen that a little bit about how how wide do you want it but that could be an idea whether you'd like to have that discussion during board meeting or oneonone
but that's the first initial thought is then it addresses Trisha's wondering about not just doing it once >> I just wonder I mean if you're kind kind of spelling it out that way. That's almost back to the hiring and staff development. And
are are your direct reports feeling supported enough? Do they have like I I don't I just I hesitate about surveys and peer reviews because that also depends on the day that ends and why as to who's mad at you that day or
not. >> I just don't like I certainly don't have to. And I just But coming from like that human resources field, like I I do think feedback is a valuable piece of a performance review for like not that you're looking for bad, but even just to
help reinforce the good that's happening >> outside of just what we see because a lot of these schools are outside of this and not that right Dr. Var gives us great information. So we have that, but I think it's also helpful to hear that from others as well. um as a part of
being able to feel like I'm effectively >> um evaluating someone, but I also can support if overall we don't feel like we're ready for that. >> I don't mind the idea of just direct reports. I mean, I can get on board with that, but >> as you said that, Jen, I was like, "Oh,
again, no, we're not we don't need to cast it any wider than that because information." >> Sorry, I didn't mean to cut you off. Trisha had a comment. Well, I guess I just looked at like I kind I do I do tend to agree Emily and
Jen with what you've been saying about not having it go past that, but we also don't have to go and seek out a math teacher to have them share with us like that could be, you know, our um principles like having a monthly check-in and then them being able to
bring that information like, okay, these were some highs, some lows like of like what that status looks like and you know what they were directed to do. It's not to me it's not necessarily going directly to the teachers. It's I want them to report to their superior, but like allowing them then to like just
kind of give us some ideas of how it's going, >> right? I guess I'm just thinking of if you're going to do a survey of any kind that being cast no further than like building leadership, building principles or or I guess to Dr. words, right? Just the instructional coaches as well
because they could relay feedback then from the teaching staff that they've been hearing, >> but not casting it so broad that you're getting too much feedback that it's actually a hindrance more than a help. >> Well, I think also the point of making sure we're
getting relevant feedback. We want to make sure any questionnaire we send out is very focused on what we're evaluating Dr. Revard on. We don't want it just to be a free-for-all. >> Enter your comments, >> right? agreement that yeah, that can be that can go off the rails real quick >> quick, but we don't want to do like the
last survey where it's just a choice of yes or no. They need to have comment section for it. If you were asking a specific question on this performance, then >> allow commentary. Is this yes or no?
>> Are you doing a good job? Yes or no? No, that's not good. >> Yeah, >> we're not learning anything from that, >> right? But I think if it's really targeted to the goal, >> then the comments and especially if it's targeted to the goal, >> the element I should say, and then
targeted to the smaller net of people and then given some room for comments. I think we would get valuable feedback from comments instead of just >> and see where where do changes needed go. I mean, you can have other >> input from other people that are in the
trenches. >> And then I would also just like to reiterate like if we're going to say that it's anonymous, it needs to be anonymous because >> yes, you can get both ends of the spectrum of this is going to be I'm
going to throw everything at you that's negative and I'm going to throw everything at you that's positive, but usually if people truly know that it's there's not going to be a chance of retaliation based on what's said, they're more inclined to participate. >> Y it can't be on a digital
It needs to be literally a fill form up. >> Yeah, but handwriting can be deciphered by some. I just >> I think we're looking at again his direct reports and approaches. I do think digital is probably easily accessible. >> But I think a lot of a lot of people are
nervous because you can't track where they're coming from. >> But I think specifically going to >> we'd be going to them for a reason though. we'd be saying, "We're coming to you building principal to give us feedback on how the implementation of the math curriculum has gone within your
building this year." So, I mean, >> that's different though than getting a direct report peer evaluation. I mean, you going and asking, "Hey, how did the math curriculum go?" doesn't necessarily reflect the performance of Dr. Revard.
Like, >> I'm just using that as an example. It would be targeted. That was not the way to word it. I'm just saying it would be targeted to whatever the element was. So, how do you feel Dr. Bart's participation in the implementation of the the new math curriculum as well, however you want to word it, but it
would be a specific question, not just a basic peer review, like do you feel supported and loved by Dr. You know, great. Again, don't say it's anonymous and it's not really anonymous and it's
linked to it's a complaint I have all the time. Like you know exactly who submitted it. It's just removed certain degrees. Like the direct report wouldn't know. Dr. Revard might not see it, but you
could see who submitted it. And that I think >> erodess trust. So if we're going to say it's anonymous, it needs to be anonymous. However, we can figure out how to make that happen. We can hash all these things out later, >> right? I was just going to say that is I think tonight knowing that there's
enough interest to move forward with this idea, we just >> table it until maybe a work session in a few months time because we're probably going to do a probably around the first of the year the midyear evaluation and then the annual
evaluation will be a year from now. So, um, yeah, I think we have until this fall to create a plan if we want to move ahead with getting feedback from any staff for Dr. Robert's evaluation. That gives us time if you have any thoughts you want to share or concerns in
one-on-one meetings with board members like we've done between now and then. But we can come back as a group then after we've thought about it for a while and come up with if we want to still move forward with it, come up with a plan of how this questionnaire will go out. Is that everybody that good with
everybody? >> Um any other parts of the evaluation process anybody has any comments about or requests? No, I I've liked the way I really like having the MSBA's description of the elements. It makes it
a lot easier to kind of hone in on specifics versus such a broad evaluation. So, I like that. >> Is the survey helpful? >> Yes. >> Very helpful. >> Yes. Oh, yeah. >> Yeah, I think so. >> No, I meant [snorts] to say thank you
again. Super helpful. >> Helping narrow things. >> Good job, >> Trisha. Any final comments on this topic? Okay. All right. Then we will move on to last discussion item which is our three
takeaways from today's meeting for consideration by the board. I have three. One would be saber activities and athletics update. Second would be the revenue construction project update. The third would be superintendent evaluation
through 26 27. >> I like them. Yeah, >> great. >> Thumbs up from Trisha. We are good to go on that one. >> Then upcoming meetings next regular board meeting Monday, July 20 here at 6
PM at the District Service Center. Uh policy committee meets Thursday, August 6th at the District Service Center at 4:30. And then after that is our board work session, Thursday, August 6th, here
at the district service center at 6 pm. Uh and then our August board meeting is Monday, August 17th here at the district service center at 6:00 p.m. And that will be our last one of the summer that end it starts at 6:00, but we'll go back
to 6:30 start time in September. Move to adjourn. >> Motion to adjurnn. Now Trisha beat everybody. >> Yeah. >> Wow. Even with the delay. So motion by Jen to adjurnn. [laughter] Second by Trisha.
>> All in favor say I. Oh. I'm sorry. >> Please conduct the roll call vote. >> Yay. Yay. Yay. >> Scott. >> Yay. Yay. >> Emily. Yay. Matt. >> Yay. >> Jen. >> Yay. >> Chelsea. Yay. Trisha. >> Yay.
>> Okay. We are journ. Thank you. Even though we don't have >> Hi, Trisha. Thank you. >> Hi.