[Music] call the meeting to order All rise for the pledge of allegiance I pledge allegiance to the flag of the United States of America and to the republic for which it stands one nation
under God indivisible with liberty and justice for all Roll call All members are present Approval of the agenda We do have one addition 7K Approve resolution
2025-33 ordering the approvement for the 2025 reclamation project And we also have the public hearing for the 2025 street reclamation project Um one change is before we get into the
public hearing I'd ask the council to let us have Janelle Kendall do her report before that if that's fine with the council Nope Sure Okay Staff have any changes besides that
councel call a question or um ask for a motion to approve the agenda with those changes So moved Motion by Joe Second Second by Scott Call the question All those in favor signify by saying I I I Opposed
Motion carries Five in favor None against Approval of the minutes We have two sets of minutes We have the April 2nd 2025 regular meeting and the April 7th 2025 special
meeting We can probably handle both of them at the same time unless there's something someone wants to bring up Otherwise is there any changes or clarification needed within those two sets of minutes
may maybe if you keep them separate because we weren't at the second meeting so Okay we will do the do them separate due to a couple members not being here at the April 7th meeting Um any changes on the April 2nd one
otherwise do I have a motion to approve them so move Motion by Brad Do I have a second second Second by Joe Call the question All those in favor signify by saying I I I opposed Motion carries Five in favor none against Now
the April 7th meeting Do I have a motion to approve those so moved Motion by Heidi Do I have a second second Second by Joe Call the question All those in favor signify by saying I I Opposed
Abstensions I Motion carries Three in favor None against Two abstensions This now brings us to our public open forum This is separate from the public hearing but just to let you know Um is there anyone here that would like
to speak to the council is there anyone here that would like to speak to the council call the question the third time Is there anyone that would like to speak to the council okay Our public open forum is
now closed Like we just said we were going to let uh County Attorney Janelle Kendall come up and do her report Good evening Janelle Kendall the county attorney and also your city attorney by contract here to make my annual report
We'll start as we always do on the front with the people that weren't prosecuted who were truly first-time offenders I can tell you those numbers are generally going down Um some of the juveniles that we used to divert they don't even write tickets for some of those things anymore Some of the possession of tobacco the really low-level things the schools are
doing a good job of dealing with them So some of those don't even come through the court system And adults are truly trimeders and we actually have less truly first-time offenders in modern times It's more of the same people that we've seen a number of times before and don't qualify So you did have two adults
and four juveniles from your jurisdiction this year that went through the program Um again if you have this the uh community service projects it's good for the kids from Albany to maybe come up here and your kids to go over to Belgrade or something so everybody doesn't have to participate in their
community service But um we have still um some of those projects In fact we've probably got more projects now than we've got kids and adults in diversion to do them So part of what we're going to do with the staff that used to be completely uh full-time employed with this is put her over on the truency cases Truency cases um continue to be
very high They started out that way before CO co didn't help and now here we are Um but we are seeing again some success in applying the same type of idea that we did with this with the truency cases So we're going to be moving that um resource over there going ahead and we'll report back year to year
on what it is that we get on your diversion cases When you go then to the blue and red those are your misdemeanors We had six seven new police chiefs this last year Obviously one of them was yours and we saw changes um to some extent in every one of those It's not unusual to see a change when a new
person um becomes in charge Your numbers are up a little bit as you can see there but um they're good stops they're good tickets um they're good charges We see absolutely no issue with that Um and the price of your contract is the same regardless of how many they write So you don't have to worry about that That's just how we do it But you can see that
your numbers are up a little bit actually across the county Um they were generally down a little bit except in the cities where we had news police chiefs and we had quite a few this year So you can actually see that happen in real time And then going to that last page with all the colors on it those green ones are your felonies And we did
have quite a few prison commits come out of um Sock Center last year Quite a few people with substantial criminal histories that were again caught for something else Um we had a couple pretty goodsized thefts Um one was an employee theft Those cases are harder to investigate but we saw really good work
out of your guys Um there's eight assault cases there a felony DWI which means your fourth DWI in 10 years That takes some effort At that point we're not angry with you We're afraid of you because you've continued to drink and drive despite the fact that you've been in and out of court for it at least
three times before in the last 10 years So that's pretty serious offense Um six drugs Um and you did have a votive up here I've noticed as I'm going around to the cities this year You're the 13th night um that we had votive up here in Sock Center We just had a big one in Melrose They're out in Belgrade there in
Greenwald Um we had a group of folks that we've been working on for a long time and that whole thing happened A bunch of them went federal So those are very big cases and the sheriff wanted me to let you know They're glad to be able to get those resources out here Um commonly over the years that would be a complaint that you've got these task
forces but we don't see them out in the uh smaller towns You know they were out there They were out there and they were good cases So we're looking um overall crime is down across the county across the state across the country It'd be good to think that it could stay that way We'll see about that Part of that is
that some of the drug laws changes and some of these drug cases are not felonies anymore So when you're seeing drug cases these aren't um small-time cases anymore The laws have changed such that we're putting our efforts into those bigger dealer cases and um those are getting appropriate treatment
Questions questions comments thank you All right I know you have a lot on your agenda Good to see you Don't have to wait until I come back here every year Um if there are questions that you have in the meantime and I offer it to Chief Jensen um we do have
um consistent data and statistics that we can run um pretty quickly So when it comes up to budget time um when you have questions about you know what exactly is going on under the contract but also just what the crime trends are in your community we have them going back a long way So we can get that information to
you Just please let us know You don't have to wait till I come Thank Okay thank you Thank you Okay with that we will move back to the agenda item of public hearing We will recess the regular meeting and we will enter into our public hearing We have
one public hearing before us this evening in accordance with the official mailed and public notice in the matter of proposed improvement reclamation project of Park Lane Park View Drive and 600 ft of Hendrick Street It is our
intention that everyone has the opportunity to be heard If you wish to speak please sign in on the signup sheet at the back of the room The procedure is as follows First will be presentation of by staff followed by questions of staff
Then public input Raise your hand when recognized by the mayor Approach the podium and state your name and address for the record State your comments and position No one will be allowed to speak a second time until everyone has had a chance to be heard First we will hear
questions for clarification Then second public in favor of the proposal Then third public speaking against the proposal After everyone who wishes to speak has had the opportunity to be heard the hearing will be closed After closure of the public hearing the
council will deliberate and take action as appropriate Members of the audience do not participate in the council's discussion unless a majority of the council concedes to hear additional information or questions The hearing is now in session
Vicki Okay So the city council on its March 19th regular meeting called for a public hearing to be held tonight to consider the proposed improvement of Park Lane Parkview Drive and a part of Hendrick Street by full depth of exclamation This is about 2585
uh lineal feet at varying widths of 32 to 34 feet plus a 7,300 square foot culde-sac So it's it's about a half a mile And then the culde-sac uh notices were sent to all property owners based on a preliminary estimate of the cost of the project Included in the preliminary
notice was an estimate of their potential assessment And you have that sheet in front of you kind of to see what what was what was to be assessed to them The estimated cost of the project based on the epuminous to be removed and the tonnage to be installed is 175,000 The
project will be paid for with 2025 budgeted funds There will be no borrowing or bonding necessary The property owners are assessed 35% of the cost based on his or her frontage with consideration for double frontage and corner lots So where there's some credits that were added if they might have paid for Hickman they might have a
credit on this or they might have got the credit on Hickman and then they're going to pay So it bases with the improvement the bids will be considered at subsequent meeting We do have the bids advertised right now They are not open yet We will plan to open them on May 1st And then finally
after the project if adopted there'll be a final assessment after it's completed and the final numbers are available Do you have any questions questions concerns you do have the assessment
sheet in front of you I take it And you have three maps of the areas that we propose to do the reclamation on There's no questions then we will
open this up to the public Is there anyone that would like to speak to the council on this item you need clarification want to speak in favor or against you can come up and do it now
Is there anyone that wants to speak in favor or against or needs clarification call a third time Is there anyone that wants to speak in favor or against or needs clarification on the
proposal council have any last minute questions just a question quick for Vicki the uh the assessment portion or 35%'s pretty consistent with what we do on most projects Correct Yes that is correct That is our policy
Okay Did we have anybody send comments in or I've had people call me and ask how it was calculated but no comments for or against Okay Or no no letters or anything for or against Sometimes we get people to call in or send letters in to have it read into the record I've had
informal comments that let's get this done Okay So let's go Okay Well we don't have anyone in the public that wants to speak We don't have any other questions or concerns from the council So we will close our public
hearing and we will now reconvene our regular council meeting Next item up uh police department monthly report Good evening mayor and councel Uh the monthly report I got the March numbers
in there as you can see Uh 914 which is up but that's kind of the trend It starts to warm up and we start getting a little bit busier Uh some of the higher numbers than usual uh six driving while intoxicated or impaired So it's both
alcohol impaired and drug impaired Uh 16 juvenile problems which is pretty typical when it starts warming up like that We're going to see that's going to jump up in this month and next month throughout the summer Uh we respond to 33 medicals You'll see 12 ordinance
violations A few of those were some uh I think all of those were junk vehicle ordinances where we don't we're warning them all winter about getting either junk picked up or tabs on vehicles And then some of them got tickets Um so that's what those were Uh 17 suspicious
incident uh calls where they were called in 435 traffic stops 14 welfare checks You'll see warrants as 10 Uh I don't think there was 10 warranted checks I think it was 10 warrant attempts Of
those how many got actually arrested i don't know I couldn't figure that out when I was looking at it But we when it goes in the computer like that when we check out at a residence for a warrant check it generates a case number for it Now something just a little bit different but I know we did bring a
couple to jail for the local warrants Um uh as Janelle Kendall said earlier last week you might heard some scuttle of some search warrants that happened in town That did happen We did have a search warrant executed in the north end of town Uh we worked with the central Minnesota Violent Defenders Task Force
assisted them both locally um and then a member of our department who's on the SWAT team also helped with some uh SWAT executions in the Melrose area Um last week I did attend the Minnesota Chiefs conference that was not held down in Rochester so I was down there for a few
days Um that went real good I did get a grant uh this this year So my lodging and my uh fees for that conference were were taken care of So that worked out pretty good Um we're still wrapping up some of our trainings for our yearly
trainings We did uh got our use of force trainings done today Once that range in Melrose dries out we'll do our firearms here in the next month or so depending on the weather Uh and then one last thing has the lock project Uh you see there's been a lot of action around city hall Talked to those guys today They're
making good headway I'm thinking maybe end of next week we might be live with uh all the doors done Maybe We'll see They're hitting a couple snags Nothing crazy Any questions on any of my questions is are we doing a cooperative with the state right now on I94 doing
any patrolling um yeah So some of that through the TZD cooperative to zero death Um right now there's a distracted driving wave Um and then uh upcoming in May I think there's a seat belt and speed through the summer the DWI So there's some there's some of that that's
still going on too All right Thanks with your juvenile problems those 16 seen up What type of activity is it that uh you know rises to the level that we report that as a juvenile problem um some of it is uh issues if they're causing seen up the school Some of it has to do with
maybe if they're out of control at home and a parent's calling or if they they're out goofing off in the street and someone calls in Okay And you know on their bikes or doing light vandalism or something that can be considered juvenile problem too anytime basically
we have contact on the street with juveniles not maybe not necessarily criminal but maybe goofing around a little bit Uh those go down as juvenile problems Okay Thank you Curfew violations Curfew Uh yeah curfew We
haven't run into that yet That's more of we'll start hitting that at the end of when school gets out curfew If we do end up with a curfew we that end up being either an ordinance if we write a ticket or if we just warn them that that probably go in it as our juveninal
problem Also um we're going to take it this summer We've already had a conversation with the curfew stuff this year If we find kids after curfew and it's gets to be an issue we're going to bring them with the police department Their parents can come pick them up at the police department We're not going to Yeah fart around with it this We're
going to nip it in the butt right away if they're out causing heck after 10 or 11 Okay Any other questions concerns okay Thank you Joe Public works monthly
report Good evening mayor and council This past month the arena had three dryf flooror events Those went well We had a snow event at the end of March that took place required most of the week to clean up from that Our larger potholes in town have been filled with our cold mix asphalt So we're waiting for the hot mix
plants to open up miday and then we'll start to put the tar on the roads that have smaller holes that require that type of mixture Uh sign repairs have been completed on Ash and Sinclair where we were waiting for the frost to go out of the ground We did place a new order for some other signs that need to be
replaced around town and then also included those children at play signs that are coming for south of the library there So we'll get those up as soon as they're in Street Sweeper has been running steady for the past week and a half We did an initial pass so we've made it across about 90% of town now on
the first pass and we'll be continuing to run that until the end of the month here and get everything cleaned up Grading gravel roads and parking lots The sweeper on the tractor has been out to sweep the grass areas along the gravel roads That's to remove any of the debris that have may have gotten plowed
there inadvertently over the winter So that is all done now park stuff is starting to fire up now that the weather's turning around We do have all the bathrooms open up and the water turned on and they're available for use in all the parks We do have the dog park and the community garden are also ready for use And then we did meet with
someone from the community garden about some projects that they asked for some help with So we'll be working with them to uh to accomplish some of those tasks for them when they're ready this spring Campground we did a bunch of tree removal and pad preparation for the camper cabins which are going to be placed We're going to be pouring the
foundation and bringing in one cabin by the end of the month Uh there will be some work to be completed when it arrives and our crew will be doing that construction work once it gets there Um water is going to be turned on in the campground next week We just need it to be a little bit warmer before we turn on all those hydrants and then the final
prep work on all the sites will be completed prior to opening on May 1st Uh we're working with the baseball association right now as well We're doing uh some sight grading up at the Arena Ballfields to install some batting cages they purchased So once we have a better plan for that we'll uh let you
guys in on what we got going up there We got to get some dirt work done and some prices on that So that's what we're working on now And lastly the brush pile today just so everyone's clear we did not light that This is not a good day to burn Um somebody put ash in our pile and with the wind it decided to light
everything up So fire department's there now spraying it out but it's going to be smoky and there was lots of reasons not to have that on fire So just wanted to be clear that that wasn't our intentions for today Except a couple times Okay Is there anything going on at the airport
right now you got to move the AWS yet yeah So the AWAS project we're waiting for the surveyor to survey it for that for us and then he's going to get us the foundation plans Once they have that done then we will be out there to do the the digging get the concrete poured then mindot will come in and move the AWS system I talked to Sterns Electric today
We're on their game plan for May I said I'd give them a week's notice once we were ready to move that AWS system So then they'll be they'll be right there with us to get the new power plowed into the to the airport and out to that AWS system So we're on track there Okay Any
other questions concerns okay Thank you Ben Planning Commission Sarah good evening Um in your packet you have the planning commission report We had a meeting on April 8th We had one public
hearing for a short-term rental They needed an interim use permit to have that and that is contingent on the successful um su successfully obtaining a lodging license from Sterns County Um March we had 13 permits with a
construction value of $633,000 A year ago in March we had seven permits with a construction value of $25,000 Uh so far we've issued like four zoning permits and now that spring is really
here people are you know calling stopping in asking questions to work on projects so it's getting busier now with the nice weather Okay just to let you know none of us received uh any of that information in our packet It wasn't in the packet huh it wasn't in the packet
Mm-m Oh so um other question is nuisance the report that that we need We have about four to six new ones Um one wasn't
relevant One is resolved Um two to three are still in progress and then we still have the carryover from last year that we'll be working with the um new city attorney on those Okay Did you say four to six or 46 426 Okay I was going to say
I was hoping it's not 46 but it's still early It is still early I know Okay Thank you Any questions for Sarah okay Thank you Ambulance department quarterly
report Kathy Good evening Mayor and City Council I have the first quarter report for the ambulance service January we had 13 no loads one ALS transfer and 21 BLS transfers and 48
medical calls Of those calls um we were able to do two ALS medicals with that So for January we had three total ALS calls
February we had seven no loads nine ALS transfers and 17 BLS transfers And of those seven I'm sorry and I'm sorry I don't have my number for the medical calls but um of those
medical calls we had five that uh paramedics were able to respond to to make them ALS calls So in February we had 14 ALS medical calls and transfers
together Um March we had 12 no loads three ALS transfers 31 BLS transfers and I don't have my total in there 91 total calls for the month Six of those we were able to of the medicals we were
able to have a paramedic respond So in March we had nine total ALS paramedic medicals and transfers together So that's pretty good March was a real busy month for us We had 91 total runs and
activities for the month So that was a real busy month for us First quarter we build out just under 278,000 And then I sent the rundown of the receiving facilities with Sock Center of course and St cloud hospitals
being the predominant receiving hospitals The majority of our no loads remains crashes and falls Special detail we did a CPR for the high school health class in the first quarter For mutual aid which is
responding into another ambulance service services primary service area to assist them with calls we had three One was a medical for Melrose that was in Albany and we took that patient to St Cloud and then we had two medical
assists for North Ambulance out of Alec and those medicals both went to Alamir in Alexandria We are due for our byianual renewal of the ambulance licenses So I'll be starting that next week Probably
they're due by June 30th And our new rig is projected to arrive in August And then we did receive a recognition from the office of the emergency medical services This is our second year that we've received this
recognition for a certification of clinical excellent and that's for providing sound clinical care and proper documentation of that care for the 2024 year So we're happy to announce that
too Any questions for me questions concerns i'd just say first of all thank or congratulations on that award Um my only question is related to the ALS transfers Is it to be understood then that the transfers and the the medical calls together um in that ALS total does
that represent 100% of the ALS calls Okay So we've been able to respond in the quarter with all Yes our paramedics Cool Okay Any other questions or concerns congratulations again Thank you Thank
Thank you Move on to action items 7 A approve resolution 2025-28 awarding bid for trail project So at the March 19th meeting the city council authorizes solicitation of bids
for the 2025 trail project Uh bids were received until Thursday April 10th at which time they were publicly opened You can see the following I have the entire list We had nine biders with the low bidder was Ferguson a asphalt of 103,275 The bids went all the way up to
233,53250 So we had quite a range of bids Um so we Ferguson Asphalt uh also is the paving contractor for our 2025 big project at Burch and Pine So um we got really good numbers from them and so
this is under what we had budgeted for that So that is good news and we'll see uh if those same asphalt prices come forward with our reclamation project that's out for bid right now It could be So what I'm asking for you tonight is to award that bid as resolution
2025-28 accepting that bid for the 2025 trail bid trail project to Ferguson asphalt Questions concerns otherwise do I have a motion to approve resolution 2025-28 motion to approve Motion by Heidi Do I
have a second second Second by Joe Any other discussion call the question All those in favor signify by saying I I Opposed Motion carries Five in favor none
against 7B We approve ordinance 845 establishing moratorum on shoreland alteration permits So this is due to the ongoing activity both with and without permits along the shore of sock lake The planning commission is recommending that the city
council establish a moratorum moratorum on such work or issuing a permits for such work until the commission can adequately develop procedures and educational materials to ensure that the work is being done in accordance with the shorland ordinance There's also the flood plane ordinance that we have to deal with as well In addition
coordination with other regulatory agencies including the Department of Natural Resources and the Sock River Wershed will be reviewed so there's no duplication and to establish which agency is a lead agency and which agency is a supporting agency So we don't get somebody that goes to the wershed and
gets a permit for something that maybe we wouldn't have issued or vice versa just to make sure that we're all on the same page So the moratorium that you have in front of you is a boiler plate boilerplate moratorium in state as stated in state statute It actually says
that it is for a year I don't believe it will take a year to get that done This is something we'll be doing mostly inhouse in coordination with these other agencies Um so if you have any questions on how the moratorum works I can try to answer those Otherwise I'd like you to
approve ordinance 845 establishing a moratorum moratorum on the issuance of shorland alteration permits in the city of sock center Questions concerns i got a question Has um has there been a significant problem
with people on um and the permits are they we we find out about it after the work is done most of the time and then they get sent notices that they have to remove it and then that gets appealed and then that becomes a whole another issue So we want to get in front of it
So and part of that is education part of that is getting some information out there so people know what they can and cannot do And so we want to establish you know exactly how we're going to process these I think we have one outstanding valid permit right now that
there'll be some work Otherwise there's nothing else that we're aware of that has been started to this point So there's a greater problem today than there has been in prior years Uh we've seen a lot more activity in the last couple years Yes On the shore
Okay And is it common i mean if we don't think it's going to take a year do we want to do a moratorum for a year what happens is as soon as we get it done and you adopt an ordinance it automatically repeals the moratorum So if we get it done in one month or six months or nine months whatever day that
is it automatically repeals the moratorum Right It's more difficult to extend it than it is just to have it there and repeal it Okay We've had the planning commission's had five of these in the last year to where they actually
two of them removed the bluff and everything and made it a perfectly beautiful like resort like look and they didn't have permits one had a permit and
uh most of the time one of the main things too is we've got contractors they have to be licensed to do any shoreland work You can't just hire any guy that has a backhoe to do it They have to go through schooling and everything else
And we have the list of that So what we're trying to do is get this put together where you will have you know what you got to do from step one to step 10 or whatever steps it
is And we've had one that went to the wershed and got a permit Well the wershed didn't have the authority to give them a permit for that at that point and they never came back to us And then we got involved
and then the DNR cited them Well then the DNR says "Well everything past the ordinary high water mark is your problem not ours." So we got to get all three things on the same page So it makes it easier you know
and I know it's going to be some heartburn for some people on the lake that are thinking that they're going to be not being able to do anything But until we get all the everything in order the planning commission is requesting this be done because it's really hard to
sit there and go he said she said with every department and and now it's come to this So that's the reason why the request is coming from the planning commission on this Yeah And I think it needs to be laid out specifically what is authorized cuz I
was in the process of applying for a permit and it's kind of wishy-washy what you can do or who you do go to So I think it needs to be spelled out specifically what you can you know when it comes to trees or right you know removing anything on the shoreline
because right now it's not real clear and that's the reason why I haven't finished mine yet So I guess I'll wait a year now Well it wouldn't have to be a year We might have this done in two three months So it's it's our goal to have um maybe a like a one-page brochure that people can
have that said "These are the things you can do without a permit These are the things you can do with a permit These are the things that maybe you need a conditional use permit as things get more aggressive and there's some things you just can't do." do and so we feel that if we have that information available on the website we'll probably
mail it out all to all the shoreline owners in sock center after we have it prepared So that is our goal but that that's the education part we send it out typically the reason for moratorum is when the word gets out we start working on that everybody runs and gets all their stuff done right away and then we
have to go back like we are before with sending them notices to remove so it's just much easier to get it done right the first time One of the projects was is the guy was bringing in sand and dumping it in the lake which was a violation And then he went out down down the shore and asked three neighbors hey
as long as I'm hauling it in you want some too and then we ended up with four And it's like none of it was with permits So it's kind of like okay wait a minute We got to draw the line and say this is it until we can tell everybody
that this is how this works And then we also at the same time have fines or whatever else for not having a permit not having a license contractor doing this doing that It's
going to cost you more money but we can't Every project's different but we need to get the our ducks in a row So is there any other comments yeah I guess I I had some questions and I asked them the Vicki kind of as far as
learning a little bit what was happening why we felt the current standards and processes weren't effective and some of those things and I got those answered and really it's um you know came down to most people are just doing the work and not getting the permit and then after the fact I know we we had two actions
where we find the land holders as a council and then I know there's some appeals heard at the at the planning commission that they kind of worked worked with those land owners on too Um so I think getting everybody on the same page from the agencies DNR wershed city know the process educate the shoreland
owners and I don't think we're saying we don't want to work with people but we just got to understand the process and know they need to know what they need to do and we need to know what can and can't be done in in the appropriate format So it takes us action to get there I think that's just the step we need to take Okay Any other comments
concerns i guess I just had a question about how this extends to the townships if there's um and I know you know this is specific to city properties but does this potentially cause a problem uh I imagine it will because or has already
because people drive around the lake and see X Y and Z can do this Why can't we yeah In the townships they have to go to the county right for their permits So are there possibilities that we can adjust some of what we're looking at in
that process it would take I'm sure um changing ordinances I imagine or what would that look like town ownership level probably So our Shorland ordinance the DNR develops an ordinance and it goes out to all the jurisdictions and has them adopt it So we've adopted
the Shorland ordinance the county has adopted what's not equal the same is like the enforcement and the inspection and the staffing and everything So that's why we try we're trying to coordinate as closely we can as Sterns County who does in the township because you're looking right across the lake at
another place How did they do that when you can't do it here and we have some unique situations We have properties that's in conservation easement which is a whole different story Okay And then also some of the that's lower we have flood plane and so there's there's a lot
of moving parts Okay So it's not equal properties as equal ordinances and and restrictions It's all case by case pretty much is what you're saying This is the Shorland ordinance but it has to do with um like in the in the county they have different staff and they look at maybe different different things They
have different they prioritize different pieces of it more than maybe we do and vice versa And then the other part with the county is you know they've got a lot of um septic systems on the lakes sides of homes and that's also an impact when
it comes to the shoreland and how they develop their shoreline So and we don't have that issue here So okay we can maybe authorize a little bit more than they can simply because of that So but those will lay those all out for people and and educate even the council and the
planning commission in the process So so the planning commission is going to do the review and bring it back to the council is what you're anticipating right the planning commission will do their review and their study and then there'll be a public hearing So that public hearing then they'll be get the
public input and then once they have an ordinance ready for adoption then they'll bring that forward So that's one of the things you know like Heidi's mentioned you got to consider Sock Lake's a big lake You got two different counties probably got what
four or five different townships Everybody's got their own set of rules You know DNR's got theirs but you know that's where if you are on up there by the old golf course and you
look to the north that's a township county deal They could be cutting every tree down that's up there if they want to and bulldozing and unless the township catches them or does something Our side is what we're protecting Right
Well I can assure you on the north side that the it's pretty strict Well because um I've I've worked with them but either way yeah there's there is a difference between the the uh the town sock center
township follows the county and follows it pretty darn close to a T but um and the county has a lot of restrictions They do They're they're which is fine I guess I'm just saying it's uh I think there's a balance somewhere Yeah And that's one of the things the planning
commission will look at You know maybe there's things that the county's got that we should be putting in with ours Yep You know so we got to get all the working together get together and organize it So
great Um is there any other discussion otherwise do I have a motion to approve ordinance 845 motion to approve Motion by Scott Do I have a second i'll second Second by Heidi Any last minute discussion call the question All those in favor
signify by saying I I Opposed Extensions Motion carries Five in favor None against 7 C Approve ordinance 846 amending residential rental license ordinance and resolution
2025-33 amending the fee schedule So the policy committee met on Wednesday April 2nd to discuss potential amendments to the city's residential rental code to address areas of the code that lack specific procedures and consequences The committee recommended that a fee be implemented for each day
that a code violation is not corrected after due notice In addition there's some procedural recommendations included including updates to the notice letter to be more specific on what is expected and updates to the checklist all of which are intended to increase transparency Both that letter and that
checklist have already been drafted and they're in use What we have tonight is the ordinance amending the residential rent rental code about fees And so if you look at the code in front of you um we just took out the fees per part and
just reinserted it with the new language is what we did The parts that are added I mean you already had adopted these fees but they weren't really specific in the ordinance We have the delinquency penalty of 50 15% for uh when fees are not paid on
time and this is after 30 days So you know you have a time period to pay and then you'll have a after 30 days we can assess 15% We have a reinspection fee to visit the property to inspect corrections followed a failed inspection So say you failed your inspection and now I got to go back for another
inspection So we can do a reinspection fee a no-show fee for missed appointments the inspector has an appointment goes out there and waits around They never show up Um a transfer fee for change of ownership during the year that was already in place A complaint inspection fee for a valid
complaint uh regarding non-compliant rental units We've had a few of these Uh what these are is not these are like usually from the tenant and we've gotten some from the hospital actually as well And um what that is is the tenant will
call I've been trying to get my landlord to do this they they won't do it they won't do it this is unsafe And then if we go there and it's that's a valid complaint If somebody just doesn't like their neighbor or whatever that's not a valid complaint So we we don't implement that fee that much but it is there if a
landlord just is non-compliant or won't respond to people Uh there's a failure to register fee if you do not register your unit or get your license Um I think we have two or three yet that still have not gotten their very first license after a couple years And then this is
the one that they actually talked about the most A fee for each and every day a unit is non non-compliant after notice of license required or notice of needed repairs So if the inspector goes out there and says "Okay you need you just all you need now is two more smoke
detectors I'll be back in 24 or 48 hours." And he they're not done and they're not done and they're not done and they're not done And pretty soon the only way to get them to buy the smoke detectors is have a fee So it's $25 a day It's not a great deal but at least
it's something they can take notice And of course it's different depending on what is required If we need an egress window you might give them 30 days And you know so it just depends on what the issue is So really this just really clarifies how our fee schedule works and
puts it into the ordinance And then there's also the resolution that would amend the fee schedule itself because we don't put the fees in the ordinance otherwise you have to amend it every time So what we're looking to approve ordinance 846 amending the residential rental code and resolution
2025-33 amending the fee schedule questions concerns uh I have a one one question regarding number six failure to register a fee At what point do we not allow them to rent i mean what does the process look like for that that's what's already really difficult because these
people already have renters in their units and it's you know we can't evict them right so we just try to work with them and work with the attorney to try to get it out and if we're not getting compliance then we'll we can assess the fee Um like I said we have a couple of
them yet that just have their heels dug in and they don't want to get their license But for us to go as far as going to court it makes it more difficult because we're also dealing with a tenant So as of today we can start charging those
non-compliant Yes we can units Are they the same landlord no Any other questions concerns so on number seven the uh the fee for each and every day they're non-compliant after notice of license required or
notice of needed repairs That language I I I read that it feels like that's as soon as they're notified of needed repair that that could start I don't know if that language needs to be amended to say if they don't comply with the inspector's you know time frame for the
notice because I mean you give me notice today hey you got got to fix this and you're going to start charging me $25 That's the way it would read to me versus like well you got 30 days to fix this and if you don't fix it within those 30 days then we're going to start charging that $25 Way I would read this as immediately as soon as we tell you you would be subject to that So I think
that language would need to be amended to say if you know something to the effect of if it's not completed at the inspector's if you're stated you got 24 to 48 hours or say 48 hours Well for for the small thing but if they don't do it within the 30-day like the egress window
for example we come back and Yeah Then after that notice but the way this reads to me is it's the notice of needed repair that would be the time you tell me that day that it would start That's the way that would read to me is my plain you know plain language understanding or interpretation And one of the things too is if we give them 48
hours and then it starts after the 48 you know we go back there's a no-show then they're going to get dinged on the no-show thing too Well I guess I'm not worried about I'm not worried about the double count I'm just making sure that that's understood with the $25
fee It's understood for the right right time Yeah So so we could add some language like at the end of that if it's not you know if not completed when indicated Yeah With Yeah inspector's timeline time frame to complete or if not completed by completion date of inspector however
that would would read I think that that makes sense I can see how we know what it means but in the future someone Yeah Someone could interpret a different way Yep 8 hours to put your two smoke detectors back on this day at this time and if it's not done then they get the
sold or if it's 30 days for an egress window cuz I mean some of these repairs aren't just overnight you know kind of thing So yeah No I understand that And that was the intent So yeah but I'd prefer it be clear that you can't but not the language Leave something ambiguous and that can you know be um
abused So okay anything else otherwise do I have a motion to approve ordinance 846 and well we can keep that separate on fees on the fines
Can I go ahead one more question before we make a motion regarding language Because the fee is set for the failure to uh register at $50 is that on a monthly basis one time how is that going
to be how's that going to acrue we just had that that was a that was just a a one time when they when they finally get the license and they're also going to assess that You can put it differently We can word it differently if you have a different idea So a failure to
register $50 is not very threatening to me if they're going two years without But if it's $50 a day well no but I mean if we It's a onetime $50 and if they don't do it within the 30 days or whatever we give them notice to register then it starts at $25 a day thereafter
right because that fee says failure to register because like we got two of them out there now that have been milking the system for two years Yeah But then you give them a $50 notice and it's $25 a day So it's $750 bucks a month That's a 25 bucks a day you know
after that if they don't register and 750 bucks a month That's a big deal Where's the $25 a day that's your non-compliance That's for non-compliance So number seven says non-compliance after notice of license required or notice of needed repair So that covers
both of those Gotcha Gotcha Okay Okay Any other questions uh the we're talking fee schedule and everything You want to do it all in one motion for both of them no
Thank you Okay We have a motion to approve ordinance 846 amending the residential rental license ordinance and resolution 2025-33 amending the fee schedule Do I have a motion i'll move to make that motion with the added language to number
seven on ordinance number 846 Okay And I'll second that Okay We have a motion by Brad seconded by Joel Is there any other discussion call the question All those in favor signify by saying I I oppose Motion
carries Five in favor none against 7 D approve ordinance 847 amending 113.72 of the city code regarding wine license hours So at the time when they made
Sunday liquor legal uh the city amended its liquor license ordinancing permitting the on sale of liquor on Sunday but we did not do the same for the on sale wine license So in order to allow the sale of wine on Sundays for an on-sale wine license the city code must be a mandate to dictate the hours it
will be allowed We have ordinance 113.72 hours and days of sales of on sale wine I believe what it does is it just takes out the old 113.72 which restricted it on Sunday and made the hours uh say no sale of wine
shall be made between 2:00 a.m and 8:00 a.m during the week and 2:00 a.m and 10:00 a.m on Sunday So basically when everything closes up at 2 am you can't sell wine again till 8:00 a.m during the week or till 10:00 a.m on Sunday So that's ordinance 847 amending the city
code authorizing the on sale of wine on Sundays It's basically a housekeeping deal changing our language so it's included but is there any questions or otherwise do I have a motion to approve ordinance 847 motion to approve Motion
by Scott Do I have a second i'll second Second by Heidi Any other discussion call the question All those in favor signify by saying I I Opposed Motion carries Five in favor none against 7E Approve resolution
2025-29 approving the application of Jitters Java Cafe Incorporated liquor license So this is the application for the on sale wine and on sale 32 beer license We do have the appropriate liquor license fees the insurance liability and the work workers
compensation documents have been received This transfer date will actually be effective on July 1st of 2025 So it's not right away but it's coming up quick And this is for Jitter's Java Cafe Uh the one thing to note that if you get an on sale wine license and an on sale 32 beer because you have on
sale wine your 3-2 beer automatically allows you to do strong beer So people were asking before was why was it only 32 this is the way the license issued but then that automatically allows strong beer because they have the wine license So what we're looking to is approve resolution
2025-29 granting the application of Jitter Javas Cafe Inc for an on-sale wine license Questions concerns Do I have a motion to approve resolution 2025-29 motion to approve Motion by Joe Do I
have a second i'll second Second by Brad Any other discussion call the question All those in favor signify by saying I I Opposed Extensions Motion carries Five in favor None against 7F Approve resolution
2025-30 granting IUP to Austinorf Uh the planning commission at an April 8th meeting conducted a public hearing to consider the request of Abby Austinorf for an interim use permit to utilize a residential property as a short-term rental The property is
located at 1309 Lake Shore Lake View Drive and is zoned R1 residential The property is not within 300 ft of another short-term rental and meets the requirements of the city code chapter 156091 The interim use permit will go into effect concurrent with the issue of
a lodging license by Sterns County I do have resolution 2025-30 granting that interim use permit to Abby Abby Ostendorf along with all of the findings and conditions and then how it would automatically res expire This is the
same interim use permit that was issued to the other residences in sock center that have u short-term rentals So we're looking to approve resolution 2025-30 granting that IUP to Abby Ostendorf for a short-term rental at 1309 Lake View Drive
Questions concerns do I have a motion to approve resolution 2025-30 motion to approve Motion by Heidi Do I have a second second Second by Joe Last minute
discussion Call a question All those in favor signify by saying I I Opposed Motion carries Five in favor none against 7G Approve resolution 2025-31 accepting quote for ambulance
equipment So SAC center ambulance secured quotes for equipment upgrades to be used for ALS transfers They include a ventilator and three video scopes The fund to be utilized are from the EMS aid that the ambulance service received in 2024 They had two bids for the
ventilator from Hamilton Medical and Z Uh the total from Hamilton was 2110707 and from Zal was 2204552 and then the video the scopes from Striker was 7,17766 and glide scope for
8510 Now I know the ambulance uh service they um prefer the glide scope uh scopes and I think they have some uh some features that the other one doesn't and they're here to explain that And it is their request that we approve the glide
scope scopes rather than the striker even though the bid is a little bit higher So if you want if you have questions about how that works or what uh what is better about that in their opinion we can certainly have them come up and explain
Any questions or concerns otherwise we can have them come up and explain why they would like to go with Glide Scope instead of Striker I don't see the dollars for Glidecope Am I missing it was It was a separate page
Okay it's the handle Oh sorry I almost missed it too Yeah there's a separate sheet I think Brian did you do the Maybe Brian will come up and explain what what they feel uh that is a better
piece of equipment Good evening Brian Sales with the attorney officer at the ambulance service reason why I prefer the Glidecope is there's multiple reasons One is all the five prem we have we use those in our other our full-time services because each one of us is full-time employed so
we're familiar with it Um the other reasons were um the McGrath or the Striker one their detachable batteries are not rechargeable So we have a possible failure point there The McGrath is I'm sorry the Glidecope is um rechargeable so it's always going to be
charged I'll back up a little bit The reason why we want the video lingoscopes is because we have direct what the lenderscope is used for is if we have to intubate somebody So if we have to secure their airway we have direct langoscopy right currently the video
lidoscope improves our success rates immensely So that's why we want to get them going back rechargeable on the glide scope Then the glass scope has a larger screen because I'd like to have um another person witness it tube going
to where it's supposed to be The larger screen helps Uh we have more blade options So different um anatomy requires different angles of blades So we have more blade options with the glidecope And for training and review and even
legal purposes we also have uh the McGrath sorry the Glad Scope records it So if there's any question we secured the airway We'd have a a video recording of it happening Okay that's good Any other questions of Brian there's enough
to cover that little bit of extra right as far as the cost goes uh the difference is like $1,300 Yeah But it's still within the budget Yes And pretty much the ambulance runs off their own revenues Yeah So well this
comes from that EMS grant too that they had received The EMS grant that they got last year Make sure it was within that grant Is there any other discussion um questions Otherwise do I have a motion
to approve resolution 2025-31 and please state where you want the ventilator from and the video Motion to approve from Hamilton Medical for the ventilator and glide scope for the video flaring scope
Okay we have a motion by Scott Do I have a second i'll second Second by Heidi Any other discussion call the question All those in favor signify by saying I I I Opposed Motion carries Five in favor
none against 7H approve resolution 2025-32 accepting quotes for miscellaneous building improvements Uh these are the remaining building improvement uh repair projects We just have a couple that are left out there would be the flooring at city hall
and police department I have listed each of the areas that uh we have quotes on for the arena doors We have Midwest Lock and Door and Mid Central Door A Midwest lock and door is the low bid at 4394384 For the windows these are the
big windows at the arena West Central glass is or excuse me first rate glass is a low bid at 5400 on the arena Locker room showers and floors They weren't in the initial when we had our conversations but with uh issues with mold and everything we
did put them in here for consideration Uh we have tile in the showers at 10,67693 and the rubber floors for 1858946 Uh for these are two that you hadn't really seen before Uh the arena
rink lighting we went to look at those and now we've after having some discussion on there uh really all we need to do is the LED lamps and we have a low bid of 3600 We don't necessarily have to take that out of this building improvement project We'll do that
probably with our existing arena funds So that can be scratched Then we have the makeup unit unit A clinchment did get theirs in before I actually sent these out So their low bid was 1667680 And then the rubber roof for uh senior center roof The low bid was
Butweilers at 58,360 So then like like I said the bids that are still come in are the city hall floor and the police department floor I think if you look at all these different improvements with these extra ones we add if we go from the bottom up of things that probably could be struck if the total comes in more than we really
want it would probably be the the the upper level flooring here and then the senior center roof I think the senior center roof is quite old but it's not leaking yet That might be a project down the road a little bit when we have to do the flat roof at the library on the wings and then do the senior center as
well So if you're going to start removing things from the bottom up that's probably where I would go at this point Um not necessarily ready to cut them all loose just yet till we have all the final numbers in but for your consideration but as far as the arena items I think we're ready to approve
those Mhm Questions concerns with that recommendation of cutting things from the bottom up You do still recommend keeping the police department flooring Oh the police department flooring absolutely needs it
So that's a number we don't know yet We have one bid on that right now And then we have another one uh gentleman's coming up from the cities actually that does a state bid with some recommendations We just haven't gotten here yet How just curious how did we not include
the arena in the original plan when it's $30,000 worth of cost the the locker rooms and the floors Yeah I think we were we were just thinking more of the outside Okay Get it sealed up and everything And then after we started working it was like boy these these
showers and floors are bad Probably worse than we really thought they were Okay Now is this all three locker rooms that are being updated by this cost is that correct Ben california Yeah Okay Is everything
Okay And I know so with these numbers uh we you know as the finance committee I know we got the got the totals and stuff We're looking at I think 1.11 now Um we were planning in the budget to bond for 1.2 for the the fund So we're still within that range um for what we were
planning to bond We're just kind of certainly hoping to come in lower So borrow less and service less debt um with that But I mean in that regards we're still kind of in line with where we're anticipating potentially doing for all of our improvements right even with the additions of the locker rooms
correct yeah the locker rooms the LED lights and yeah the senior center roof I believe came in quite a bit over what we had for an estimate If I remember correctly it it was when we've initially estimated because when they got up there it doesn't flow So they have to build up the floor It needs more insulation needs
new roof caps It needs a lot more than just the rubber roof And that's what made the bid go higher than we thought it was We estimated And that is something that we could put on a five-year plan and get it done just as long as it doesn't end up getting kicked down the road every time
we come to budget So are we wanting to do the rubber roof then or not i'm hearing both sides Are we going to add it in or we not want to add it in again I mean like I said with with what we had for what we budgeted for um
for our bond it would still fit within that that realm We're doing the work Let's get everything up and we're we're already borrowing now Obviously you got interest expense for the debt service and higher debt service payment with your things But you know you punt on it in five years it's going to cost us
$75,000 and that little interest expense wouldn't make any difference So I think if it's within our budget we should should do it I guess that's my own opinion It leaves about 50 to 60,000 I think to cover the expenses of the city hall and police department which haven't come in yet I think we had those numbers
as far as the estimate of like 20 and 10 I believe was what we're on though Right Right It was 20 for the police I know that And then like 10 for the upper level here Does that sound right that's probably going to come in more than that But then when the bid actually come in we can make that decision Um the bond council is actually going to be here on
the May 7th meeting to talk to you about the funding of all of this That's why I wanted to get this these numbers to him Yeah Sense Okay Yeah I you know if we're from an in budget it's kind of silly to kick it down the road and just do the roof And
I'm I'm still looking at doing the flooring Police department definitely And if you'll take a look at what's upstairs it's been there original and it wasn't laid the proper way in the first place It was cut out around the file
cabins It wasn't never It doesn't go underneath them It's like whoever did it tried to save some money and now we're paying for it But it has been 20 years too So so I would definitely look at all of
that that whole list and get this done We had 35 for the upper mid-level flooring in our estimate for those totals So 35 Yeah Okay You want to add beam in there or not take it out you said Or you want to leave it
oh you mean for the rink lighting lighting that was already in the existing arena fund Because that's all LED up there now right we just got No Over the over the sheet It's not It's not We put new fixtures in like 18 years ago but that
was at the beginning of the LED thing and LED lights were too expensive back then Okay It's so much different Was it Were they Did it bid the same way i mean you got such a huge variance from the low to the other two Well one's lamps
only but even the lamps only that between the two bedroom that's crazy different What I'm looking at it too is on the lamps only we'd be able to if we go with the LED lamps there might be a rebate coming from the PU There is
there's a rebate that'll cover that or some of it So there's rebates for everything out there for electric Um so what's the council's
wishes i'm looking for a motion I'll make the motion that we accept the low bids for all of the areas that we discussed excluding arena rink lighting but including the bids as they come in for city hall and police department flooring
Okay Do I have a second i'll second Second by Brad Any questions on the motion any other discussion okay Call the question All those in favor signify by saying I I Opposed
Motion carries Five in favor none against 7 I agreement with ISD 743 for summer wreck So uh Brent Leiser the the community director at the school requested the city extend its prior agreement to
contribute funds for summer wreck the agreement to contribute 9,000 per year expired in 2023 Uh he had initially requested the agreement be extended to 24,5 and six We had initially budgeted in 24 However those funds were allocated toward the contribution for refurbishing
the tennis court for pickle ball and then we did not budget in 25 The port the park board discussed the request and set it aside pending the outcome of the trail project bids which have now come in that could be a potential source of 2020 funding if you want to The board also discussed a possible smaller
contribution due to the baseball no longer being offered by the school which was one of the three programs the city initially sponsored which was swimming baseball and softball If the council does not want to contribute directly to the program there's the option of setting up a grant system to pay for the fees for students who would not be able
to participate So I gave you like five different options here The first one is to approve uh extend the prior agreement for 256 and 7 Uh then the we also talked about a lesser amount at the park board So that the option would be like 6,000
that would be two programs instead of three or to budget in 26 and go forward from there and do nothing in 25 or to set up the grant program or non-renewal So you kind of have some options there I gave you to select from comments discussion
Where are we at with the um the bids that came in what was budgeted for the trail that we So when we we budgeted for the trail and then what the trail bid came in at uh we have it bid came in at 103,000 We actually had 170 total in
that fund Some of that's been used for other things but there would be adequate dollars in there to transfer into this if you chose to because that is one of the things that we did talk about at the park board meeting that if there were funds available to fund it this year and
then put it in the budget for 26 to 28 27 Yeah Or 27 Yes I had you know I and I was agree with what Scott said I attended that park board meeting to see where this was going because
uh he comes through you know I don't have anything against the guy that's taking care of the paperwork but when you're the one that's bringing the contract in every 3 years and then all of a sudden you forget to and then you come in after the fact and ask for nine
grand for 24 and it's already long gone And then you want nine grand for 25 and it was never budgeted To me it was like really is that how administration does things i don't know To me it wouldn't
cut it around here Um the park board did say that they would from what I understood would start budgeting 26 27 28 and if they could
give them a token fee for 25 they would go along with it but that had to come based on the bids So that's the recommendation from the park board if I explained that right
Scott Yep Yep So I would almost go with what they recommend I don't quite understand your token fee or your What do you want to do for 2025 i understand 26 27 and 28 but you just want to pick a number for 25 since we
already know it's it's within the budget Yeah we've done 9,000 in the past and that's what we continue in the future I mean if the money's there nothing's really the numbers in summer wreck have actually been going up each year And last year they didn't have swimming
lessons so that cut a lot of the cost out and stuff And they didn't have a actually anything for that But it was the park board's recommendation that we do continue with it And if we're able to do the 9,000 you know because we didn't have the numbers at the time Okay That
that's kind of was the consensus Gotcha So I mean if we're looking at that I mean we're mentioning 28 but this says approving the renewal for 25 26 27 which means we're we're taking the non-budgeted 9,000 for this year and then 2627 we'd budget 9,000 28 we review
right if we're going to do it again we're going to renew it into 2028 Yeah Cuz we're doing this year counts as that three year part of that three-year renewal So we're not worrying about 2028 Correct One of the things that it wasn't really just well it was asked
um at the park board meeting was the main contract was we get a report on who you know how much how many people are doing it and for each sport and
whatever And and also we needed asked for a financial which okay at the park board meetings the first time anybody's ever seen a report for the last 3 years on
participation and we never did see a financial They kind of walked around it So it's like okay are we going to require this now are we going to give them nine grand and then just say "Yeah it goes into the summer rec general fund and we're not going to ask what you used
it for or are we going to require a report?" Because that's the way it was originally set up Well and you also have change in who's in charge and some of those things and if you know we're not asking or or you know requiring it when they come to the table and stuff I mean it kind of goes both way one
communication as it as it comes along and two I mean if you have officers change they're not aware of way way it's done they're just like they just kind of do what works best and you know if there's a problem someone will tell me eventually so I mean I think thing now it took them two years to bring it to us
well now we know and now we asked for it now they know cuz maybe maybe Brent didn't know that yeah he was the one that brought us it before I mean been in case for a long time that so So I think yeah not to all of a sudden
drop the ball and then say please you know I don't work that way but well I don't I again you know now they know what we the expectation is and so it'll come to the table as long as we're asking for hey we need this provided and we won't you know cut the check until we
receive that you know we budgeted it but doesn't mean we have to release it unconditioned right so I mean that's something we cross with that I think think you know fact that we've on it for a number of years Certainly it's a benefit to the youth of our community to
to collaborate with the school district on these offerings Gives you know we want to be a a familyfriendly uh child-friendly community So there's benefits to providing those funds Obviously we got in the budget We had budgeted last year and and stuff too So
um I'd have no concerns with with um providing this Okay I don't know if everybody knows the history of how the city ever got involved in paying part of this but I'll let you know It's
uh the city always ran a summer wreck program and we were doing the hiring of all the kids and pretty soon it was like we don't know whether that person that we hired is an upstanding student or if
he's just there to have free time So we asked the school to take it over the school took it over as long as we would help them fund it to a certain extent And that's how we started in this At that point when it
happened it was never supposed to be something that went on forever and ever Amen It's it was supposed to have some type of sunset when their financials showed us that they could do it without
our support Well those financials never got brought to us over how many years So now it's kind of just an foregone conclusion that the city's going to continuously give money to the school for the summer
wreck So I don't have a problem with giving it to them I just need more accountability So your your suggestion I'm just listening and trying to reiterate what this this direction this conversation is going in would be number one basically
approve 9,000 per year for 25 26 27 correct with the conditions that financials are provided each year or the contract becomes null and void cuz see years ago it was only supposed to be three sports that we were going to
fund Well now baseball's out of the picture but they got two pages of nothing but stuff that's they're doing It's a strong program I think it's a strong program Yes But you know I still like to know cuz they used to bring us a
report that told us oh we spent this much money on bats We spent this much money on this This is what we did which according to the contract it was Now it's just a $9,000 check and they don't
have to account for anything they use it for That's the part I can see I can see the frustration in that because I know with my kids being in multiple summer programs over the last few years I'm trying to think of what programs or which sports they were
in that actually would have cost money for equipment if we didn't provide it And there isn't many besides what you just mentioned Yeah it's it's not just equipment It's coaches right it's a share of the summer wreck wages and that would take up the majority I imagine for
a lot of these Mhm But anyway that's the history of how that worked and how we and the city got involved in the school thing because we handed it to them So if there's no more discussion do I have a motion
i'll make a motion to approve the 9,000 per year for 25 26 and 27 and to work uh with the city to get financials annually And I'll second Okay we have a motion by Brad second by
Heidi Any other discussion call the question All those in favor signify by saying I Opposed extensions Motion carries Five in favor none against 7J approve advancement of EMTs
Emu's director Kathy Stufett submitted the following requests for EMT advancements Nick Welli will go to paramedic level 3 on 42125 and Harry Dunn to EMTB1 on 41625 And we're just looking to approve
the advancements as requested Questions concerns do I have a motion to approve the advancements motion to approve Motion by Joe Do I have a second second Second by Scott Call the question All those in favor
signify by saying I I Opposed Motion carries Five in favor None against 7K Approve resolution 2025-33 ordering improvement for 2025 reclamation project So this action is to
answer it with the public hearing we had earlier to consider the improvement of Park Lane Parkview Drive and part of Hendricks by full depth reclamation If the council wishes to proceed with the project as proposed it should adopt resolution 2025-33 ordering the improvement Then the next step after ordering the
improvement will consider bids for the project which is right now scheduled for May 7th 2025 city council meeting So what we're looking to is approve resolution 2025-34 ordering the improvement Questions concerns we had the public
hearing We seen the results of that Do I have a motion to approve the resolution 2025-34 motion to approve Motion by Joel Do I have a second i'll second Second by
Brad Any other last minute discussion call the question All those in favor signify by saying I I Opposed Motion carries Five in favor None against Unfinished business Oh yes
Unfinished business 2025 birch and pine project update Keith Good evening Mayor C I feel like I'm a little close here Um the project's off and running as I'm sure you've probably driven by and and see it uh see
it in in progress as we've gone Uh the pre-construction meeting was actually on Monday the 7th Uh actually some of the tree removals got started late the week before actually for that Most of last week was also some remainder of the tree
removals on the project This week uh street reclamation was started So some of that has been done If you've driven through there it's been done already Some of the removals of curbon gutter sidewalk those kinds of things are being removed Um temporary water systems are
being installed as we speak Um so they're getting ready for the underground which is slated to start next week Monday or Tuesday of next week We'll start with the underground work there And things are are going well so far
Um uh there's several phases to the project As I've mentioned before the contractor plans to take the entire project in one year Um so the new phasing we've talked about phase one phase two in the past but the new phasing that that they plan to do is in
three phases I like to split the first one kind of in two phases uh two subgroups if you will Phase 1A if you will is really from Fifth Street from Ash to Birch and then south on Birch to 9inth and then Ninth Street So that's
kind of where all the utilities things will be done on first So 1A 1B is moves a little bit to the west and that is basically Seventh Street and Pine Street south of south of Seventh Street Phase
two then basically is 8th Street from one end to the other And then phase three is pretty much everything else which is kind of the north end of the project So that's the intended phasing as we move through that project Um it
allows mainly Centerpoint Gas is going to be doing a number of relocations through there and we have it coordinated such that they will be right in front of us and moving to different places that the underground contractor is not So u allows us to be some coordination So
even in some of those other areas there will be some work going on but there'll be those small utility relocation type stuff happening Uh so that's what's intended for there Uh one of the issues that's uh that's come up as a concern as
it relates to existing utility services that are actually going across other people's properties Um there are several of them on the project Uh four of them to be exa to be exact that we know of at this point in time Uh one of them is
actually the parcel itself is not on the project It's actually on Fourth Street but it's existing water service comes off of Pine Street goes under through somebody else's yard and comes into their parcel on on Fourth Street Now
these things have been in for a long long time Um we've seen these before a few other areas of town Um the one on that I'm talking to now on Fourth Street um there is a new water service that was installed for that parcel with the Fourth Street project but at this stage
it's never been connected to Um so there lies a question as to do we hook up the existing one which is going through somebody else's property or do we require them to to connect up um the others are there's two on 7th Street 311
and 315 7th Street uh which basically go through one of them comes from Pine Street and one of them comes from Birch Street and they come through other people's sideyards and into the back of those particular uh parcels Um and those have been in there for years and years
and years Um but once again we have with the project we have new services that are in the front as we normally would coming off the street to them Um those particular uh people as far as I understand at this at this point have
expressed interest in connecting to the new ones Um but we'll see where that you know that's something we need to discuss The other one the that we know at this point is on 9inth Street 216 9inth Street which actually comes off of Birch
Street and comes through somebody's sideyard and comes to the back of their property on 9inth Street So we have four of these parcels that are out there that we're aware of at this point in time There may be one or two more that we come across as we go through here We
just don't know It's so old and the records are sketchy on some of them at this point But I know that at uh this was brought up as a concern from the public utility staff Uh my understanding is this was uh discussed at the uh
utility commission Maybe Warren can point to this at the at Monday evening's uh commission meeting and there was a directive and please correct me if I'm wrong Warren that um this was directed that the that these folks need to connect to the existing u uh to the
existing to the new services that are being put in place The question is I don't know at this point and Warren please fill in any details as it relates to if there was any timeline set as to when do they have to connect to these because we do have issues is just from a
construction standpoint is they'll be on temporary water so their water is kind of taken care of but when we come by with the sewer we have to connect them up to sewer because they won't have new sewer we'll have to connect the existing sewer
it's a timing issue and even with water By the time we come through with and remove by as soon as we put the new water services in that's when we'll start removing the temporary water which doesn't leave a very large window of opportunity to do that construction
where if the homeowner would have to get a plumber in dig those things in Uh especially on the sewer side how that's going to impact finished basement or whatever they have down there to make those connections Um so there's some
timing issues with some of these things Um which we may have to connect them up to their existing services but then what happens from there do they get a timeline did they get something and and Warren please chime in if there's specifics that the
um that the uh commission brought out as to how that's going to take place But as you can see the sort of the devil's in the details of how do we do this and and in terms of jurisdiction I believe this is all the public utilities as to how to
get this done from probably a pol policy standpoint But um but I wanted to make the council at least aware of it and perhaps support or whatever is the appropriate term for the committee the commission to take care of these situations because there isn't my
understanding there isn't a policy that addresses this type of thing um for any situation that we run across in the in the future Um and we have had issues where we have connected existing services that have gone through people's
backyards as as as uh early as I recall in the Ashtree project So different leadership different folks have different ideas of what should be done and the question is what do we want from a utility from a city perspective on this kind of thing
So I wanted to bring that up to you to at least get some feedback from you that perhaps we can bring back to the to the commission or or whatever is the appropriate So I'll let Warren maybe chime in if there's some things On Monday night the commission went and discussed it in length And our policy or
the commission's policy is anytime a new line water or sewer comes within by your property you're required to hook up to it at a 90° angle And none of this going through
backyard stuff is going to be allowed That's policy The only thing is like other things and personal opinion it was a policy that was on the books but nobody ever enforced
it because there was a lot of opinion well so and so can't afford that so and so can't afford that so we don't make them hook up We've looked back at the Fourth Street project the one project they paid for the assessment for the water but they
never hooked up the sewer We're pretty sure they must have hooked up but they didn't get assessed for it But that might be because they put in a new line already from the house out to the street before the project so they might have got credit We're not
totally certain on it but or we might find a sewer service that we might find nobody knew about right it might be one of them Um question was is okay if we're not going to make them hook up in front of their
house and we're going to let them do the use that water line that's coming off of Birch Street through that person's backyard Who's going to pay for that extra service is the city going to pick that up my opinion is I told the commission
"No you're gonna allow them to have a service not being used." My opinion it was no the P the water and light will pay for any extra service If you're not going to follow your own policy then this is how it
works That didn't go well but they understood where it came from Because I said if we got four of them and we got four hookups and it's $2,000 for a hookup that's $8,000 the w the commission's going to have to come up with the money on if you're going to
allow them to keep using pro lines that are going through someone else's property But we also have that's basically where we ended it And it was kind of like
between Tim and you and Glenn we're going to discuss with the property owners their options and we were going to go from there The details of we have we have services go through people's backyards Some of them probably don't
even know that somebody's service goes through their yard So it becomes you know sale issue a legal issue between at least private property owners sometime in the future um if the city via I'll just say city
allowed it whether it's PUC or city in the past that could you know city could get drugged into those things who knows but you know it's certainly not a situation that would be ideal um and and the costs depending on I don't know some
of the you know these folks what they have in their basement or their finished basement obviously it becomes much more expensive to tear up whatever flooring all sorts of things to run new sewer services that might have to go across the house to connect in to where it is
now Um so there's you know there's a lot of issues and and the gray area even with the you must connect is I think that was generally geared towards a new s sewer and water line going front of your house versus they already have
sewer and water going from their house They just aren't connected to it they were connected some years before from from some from from some side street So it seems like at least the policy probably could use some some tweaking to probably make it a little more specific
Um but you know the question is how do we move forward and as I said it's probably a utility issue but I don't know where the council's input in that is but we need you know it' be helpful to probably have
at least some support or guidance as to what you think is the right way to go so that they can take that and and move forward This isn't the first time this has come up When we did a street we found a sewer line that went through three different houses They were all
hooked together and then after it was all said and done the sewer line failed and one of the houses filled up with two of the neighbors sewage And then right away they all looking at us well why didn't you make them hook up why didn't you do this wait
a minute So this isn't the first goround on having this spaghetti lines going everywhere that people felt like doing it And we know that if we ever get up to Getty Street it's going to be the same thing because we got a few of them up there So
and also to make matters worse there's at least one I can think of if not a couple that likely the services likely goes underneath a structure somebody else's structure which is in drive or garages in this case not the
home but goes underneath someone's garage right to go back to another parcel And and you know to be fair these things have been in for years and years Uh but
uh we we have issues So these are the water and sewer services for all four or water and well the one the first one I mentioned is just water that we're aware of We don't know where the sewer is The fourth and fine one's just the water The other
three are with sewer and water Okay Yeah So it's crossing other property I'm assuming there's no recorded easements to have anything crossing anybody's properties We don't know for sure but my strong suspicion be no I talk likely if there's sales people There's probably no
disclosures Nobody knows anything Well I'm sure all the home ownership changes over the years I mean people don't know where their stuff goes They just know it It works Well the one that did pay for the water service I don't that home is been changed hands It's It's a
different owner now Yeah That property paid for the hookup but they never did it Doesn't it doesn't it seem like this is a PUC issue i mean that's not the same Bren It's water sewer it's a utility I mean I I understand that you know the
city's doing the project but at the end of the day I mean we're my opinion we're going to provide them a service and it would be the PUC's responsibility to get them hooked up or make them hook up I mean we we have a we have an obligation to get them a a water and sewer service
from the main right and then I think if the PUC I mean they got to follow their policy If it's a requirement to hook up they got to work with that property owner and get them to hook up one way or another Whether it's a timeline or basically that's what came out of the
meeting There was a so few that didn't like it But if nothing else we wanted to make sure you were aware of it I believe from your the autonomy that they have I think it's I think it's their responsibility um you know to to correct whatever
deficiencies in in the policies and moving forward and how to deal with these situations as we move forward But we certainly want at least to get your opinions and at least get you to to express you know what you think needs to be done so we can go back and have those
discussions Right I am in agreement with Brad that I think it feels a little um I mean I like the way you put it autonomy I I trust them to make the right decision with what needs to be done considering they own this portion of the project So let them
own it Let them make those decisions We'll take care of the rest And from what I understand the way the meeting went that's basically where the direction we were going But at least now we we're transparent and everyone here knows So someone else down the street's
going "What are you making them hook up to something they never they don't need cuz we're not you know somebody's going to if we're going to put that extra service in someone's paying for it." And not the people on the project because they're already paying for their own
right so an unhappy resident calls may very well end up end up with you So at least you're you're aware of what's what the issues are Okay Okay Well I will Vicki and I will bring that back We'll have discussions
and figure out how we move forward with these you know from a from a project perspective then So any other questions you might have for me okay No I guess not Okay Thank you Thank you New business set budget meeting and
roundt meeting dates with sock center ambassador class So Stacy Michaels uh she has the ambassador class You guys met with them last year She's requesting that the city set the date for its budget workshop in August and its date
for the final budget hearing in December and a date for a roundt discussion with the city council uh this would be for uh when their their students come to us So the budget workshop that she's requesting a date is usually we do it in August um or September So you need to
have a date to pick for that And then the budget hearing is typically the first Wednesday in December So that would be a regular city council meeting If you want to meet ahead of that in a round table you know we could do that or unless there's something some other way I'm bringing these dates up to you because I know you all have different
schedules I don't know if you know what your schedule is look looks like in August yet Generally we don't set that meeting till July Uh so but that is her request um that we set these dates now so she can let her students know or the people that are going to sign up for the class I guess these are just to put in
the in the class sign up information so they know what dates they need to attend meetings August comments uh budget workshop would be full counsel or just finance committee No this is the full council
where the department heads each come in and address the council on what their uh requests are Not the round table The round table was when you sat in the audience with them Thank you for reminding the
one I'm going to jump in on this first You know we hand the budgets to all the department heads They got so long to bring it to us Then we have to review the finance committee will review it and then it comes to us in fact meet with the department
heads That's a long reach to be going that far and trying to adjust every department head schedule and our schedules and staff time I I think they they can sit and wait They can come to a public meeting
and find out when we set that date They don't need it's April We're talking meeting in August for something we've never actually done Well you got students who if they're going to join the class may have conflicts as it relates to you know stfare
participations practice schedules things like that And I obviously you know we're not going to have this meeting at 2:00 in the afternoon accommodate somebody who's practicing at at 5 which I don't think that time of year they do anyways because of teacher workshops and starting those things But I mean that
last week of August is traditionally when we've held it And honestly I mean in my six years of of these meetings being on the council I think it's always been that Wednesday of that week So I mean Wednesday August 27th is really not that much of a stretch to just pick that
date and say that's where we'll go with I mean budget heads usually have their stuff together and stuff well in advance there I think last year we met a met week before that as the finance committee to to cut and ask them to adjust and some of those things So um again you pick a pick that last week of
August I don't know that it's going to be a huge leap for us not to be meeting at that point anyways because we then meet at the council that first Wednesday in September to set and adopt our preliminary levy and we have done it that Wednesday and then we've also done it the second
Wednesday of September So depending on right whichever one whoever the most of you could attend So and that's where I'll just pop in I am out of state the last week of August So and one of the you know just I've I've met I it's a wedding I can't I understand where you
said Joey well they might have conflicts well look at all the working parts that are sitting here they could have conflicts too but we're supposed to overlook that for I like this time was three people I think it's a matter of uh curriculum you know Stacy puts a lot of
work into these students who want to participate and she builds a strong curriculum for them leading up to the school here and that that there's some summer work before school even starts and that's kind of how this started last year The intent was right um I think those students got a lot out of what we
did with them Uh even though it kind of started with a little bit of hiccup I think it's a valuable I've never seen a report though telling us or have them come to us telling us that they got anything out of it They're in their first year of the class so they probably still haven't wrapped that up as far as
the value Well yeah I don't want to poo poo something that only just started without seeing you know the success of it This is just coming you know from somebody with with kids still in school and and maybe going
to participate in this themselves Um I'm willing to put in that effort but like Joe said keep it on a regular schedule and let them you know work with us You're never going to please everybody Everybody's schedules are different And if the further out we are I think the
better off we are because that way if something comes up in July or June oh now I'm not going to be here cuz I had this come up I'm one that likes to plan out in advance and if I know six months in advance I'm better Put it on the calendar and it's on the calendar and
set in stone And if one of the department heads can't make it well then they can send somebody in their place to give their their portion of it because you're never going to please 100% of the department
heads the council right it's impossible We've never had an issue It seems to me like we're really looking at two days either the 27th or September 10th right what we've done forever for I mean for a long time Yeah So I think I mean I would agree if we
can set it everybody knows what difference does it make We're good to go Yeah I'm okay with the 10th if no one has any other conflict with that date but know that the 27th I'm out Wednesdays are probably the best Yeah Wednesdays would be the best with youth
sports schedules and season starting there I know I don't know what my son's football schedule will be but that's going to take precedent over budget meeting And they're not going to have a game on a Wednesday That's why I said Wednesdays work best No they do And for me as well
So typically we set that budget meeting earlier than 6:30 We'll start at 4:30 or 5 I'd say five Five Five Yeah So so then is the round table on December 3rd at 5:15 work for everybody then
that's ahead of a regular meeting Yep And then the other one is the regular meeting Okay Okay So we're doing this September 10th We're going with September 10th Yep Make it work for Heidi Yep
Okay General consensus then yep Yeah that's fine That's at 5:00 p.m 5 o'clock Yep Okay And we will move on to consent agenda We have schedule of claims I've got an updated one here So um schedule
claims of ppaid claims of $54,750.39 We removed one bill for $29535 That's why the number is different So for a total of 54,75039 uh March checks paid claims payroll of $298,78567
We have a request from Scott Kowski representing American Legion Post 67 for an application and permit for a one-day temporary onsale liquor license for the beer garden during Sinclair Lewis days in the Sinclair Lewis Park on July 18th
2025 The fee and certificate of insurance is provided Also a request from the American Legion Post 67 submitted an application and permit for a 4-day temporary on sale liquor license during the Sterns County Fair from
August 6th through 9th 2025 The fee and certificate of insurance is are being provided We have a request from the American Legion Post 67 to submitted an application and permit for a one-day temporary onsale liquor license during
the Sterns County Fair for August 10th 2025 Fee and certificate of insurance are being provided Also a request from the American Legion Post 67 for an application and permit for a two-day temporary onsale liquor license at the
Sterns County Fairgrounds for August 22nd and 23rd of 2025 Same fee and certificate of insurance are being provided and a request from the American Legion Post 67 for one temporary extension one-day temporary
extension of outdoor liquor permits for the term of one day on October 4th 2025 for a 5K run in their north parking lot from noon to 1000 p.m They also would like permission to block off Park Road
from the boat landing to Main Street Is there any questions or concerns about those requests or the schedule of claims if not do I have a motion to approve the consent agenda separate them
so Scott doesn't No he doesn't want to He's just going to Okay perfect I already talked about that Um do I have a motion to approve their requests and the schedule of claims motion to approve Motion by Heidi Do I have a second i'll
second Second by Brad Any last minute discussion call the question All those in favor signify with saying I I Opposed Abstensions I Motion carries Four in favor None against One
abstension That brings us Oh we got anformational item Just got a couple information items We have the citywide cleanup day Uh that's May 7th from 10 It's actually till 2:00 I have 5:00 written on there but the household ward hazard hazardous waste is that same day
at the arena and they go 10 to 5 So we have the citywide cleanup which is 10 to 2 and the hazardous waste which is 10 to 5 on May 5th or May 7th at the civic arena Questions about those two
items okay this brings us to the end of our agenda Do I have a motion to adjurnn motion to adjurnn Motion by Scott seconded by Joe Call the question All those in favor signify by saying I I I Opposed Motion
carries Five in favor none against Meeting adjourned [Music]