Call the meeting to order. I'll rise for the pledge of >> allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and
justice for all. Roll call. All members are present. Approval of the agenda. Is there any changes? >> Council have anything? >> Vicki, you have any changes to the agenda? >> Okay. Do I have a motion to approve the
agenda as presented? >> Motion to approve. >> Motion by Heidi. Do I have a second? >> Second. >> Second by Joe. >> Call the question. All those in favor signify by saying I. >> I. >> Oppose. Motion carries. Five in favor, none against. Approval of the minutes of
the November 5th, 2025 regular meeting. I'll receive them in your packet. Is there any changes or corrections needed within those minutes? Hearing nothing. Do I have a motion to approve the minutes of the November 5th
meeting? >> So motion by Brad. Do I have a second? >> Second. >> Second by Scott. Call the question. All those in favor signify by saying I. I. Opposed. Motion carries. Five in favor. None against.
This brings us to our public open forum. Is there anyone here that would like to speak to the council? Is there anyone here that would like to speak to the council? Call a third time. Is there anyone here that would like to speak to the council?
Our public open forum is now closed. We have no public hearings. We will then move on to reports and presentations. 6A police department monthly report. Joe, >> good evening, mayor and council. Uh we
got the October 25 police report activity. Um nothing significant of a lot of the averages. Uh when you look at uh medical emergencies, we're at 29 of those. We average about that 30 a year. Had another seven lift
assists on there. Um so we're we're going and helping people get lift up. A lot of times it's just elderly with no injuries. Uh juvenile problems was at 10. Uh typical this time of year with the most that's all helping out up at the school. Uh animal complaints, we
kind of had a a run of dog issues, barking, loose dog type stuff. Um so we got most of those. One of those was an animal bite. Uh so we're kind of dealing with some of that. Uh 18 agency assists. Um 22 suspicious calls, another
suspicious person calls. Overall, a little bit quieter for October, which is kind of normal. A lot of the guy a lot of guys a lot of us take our vacation October so we don't have quite as many guys running around the street either so that goes down with the little bit lower numbers. Um looking forward uh you'll
see these we made up these for our seasonal parking. My plan is is I think we made these up today. My plan is is probably Monday, Tuesday, next week overnight. I'll have the night guys slap them on uh cars parked on the street just to give them a heads up. And then I
probably will won't do anything until after the holiday weekend. I don't want people getting confused. So after the holiday weekend, the following week, we'll keep throwing these on cars until December 1st. Talking to Ben, sounds like some signs will maybe be in not next week, but the following and those
get up. So, kind of give people a good education the winter parking change coming up. We'll work with everybody on that. >> Can I see that? >> Yeah, you can just pass down. >> Thank you. >> So, those will be um those orange ones
will be uh on [clears throat] everybody's cars. You'll see. And then we'll come up with a different color uh for the warnings, different one for citations when it comes to that down the line. Typically, we have like a generic um winter parking one. we we come up with just so it's easier little less
fill in the blanks more check boxes plate name case number for every right ticket. So um we'll come up with one of those once it gets closer but that's what we're going to hand out down the just so everybody gets an idea and then we're going to plaster it on social media and stuff too
as it gets closer heavy too so people have an idea. So that's our plan with that. >> Any questions regarding any of the parking or recommendations that you'd like to see us do different? It it's so it says use calendar date as of midnight, not 12:01. So that can be a
hard thing for people to comprehend. It's the day that they plan on not wanting to be on the street. So the next morning, if they're parking at 8:00 a.m. on the even date, they actually want to park on the odd side. >> So if they're parking at So it doesn't
take effect till midnight. So if they're Yeah. So if they're parking at 8:00 p.m. >> Yep. They're wanting to go what when it hits midnight, they want to park on that side of the street. >> Okay. So, they [clears throat] have to think ahead. >> Correct. >> That's I think the thing that we need to drive drive home is not what is today's
date, it's what's tomorrow's date. >> So, I think what we'll do too is um when it comes down to when the ordinance takes effect too, I think we're going to make one real clear one for because that can that one there covers all the parking issues. >> The I'm going to have a different color.
A lot of colors. I'm going have another color one for the odd even ones when we hit that or even get close to that on those odd even streets that probably spell it out even clearer for them. >> Yeah. >> So these this one's just a generic one so the guys don't have to the guys can just go and slap them on as they're
cruising around at night. And then as we get closer I'll come up with the the odd even ones and then the one people that are parked on the um the no parking whatsoever, you know, the a street ones, those ones. We'll probably have a few separate ones then um just to really
feed it in. Um this one's just will be generic for the first up until December and come December we'll work with people. We'll we'll get it squared away. Like I said, I'm hoping have everybody educated before December 1st or therefore >> and you guys understand it clear enough
or are there still questions within the department like >> No, we No, we got No, we're squared away. Our guys got it. >> We're good that way. It's just getting everybody else on everybody on board. Same thing as we've done all the years past, just a little bit different. It'll be good. Okay.
[clears throat] >> Okay. Any other questions? >> Okay. Thank you, Joe. >> Public works department. Ben, >> good evening, Mayor and Council. Our street sweeper update. So, McQueen had a sweeper for 10 days down at their facility. They did a bunch of testing
and making some necessary adjustments. We did receive that machine back and its performance has definitely improved and the issues that we were having appear to have been resolved. Uh we have been using it to sweep leaves this fall. We did take it into the Bert Street project area to test it on some roads that would
be much dirtier than what we would see on a springtime cleanup and it did perform as we would expect it to. So that was good. Uh once spring comes and we do a full cleanup with the sand and grit that comes with with all of that, um we'll know for sure that it's operating the way that it should be and hopefully we can close the door on the
issues that we were having and know that we have the right machine moving forward. But right now it feels good. So we're happy with that. Storm sewer catch basins, those are being cleaned out with the sweeper. This is going to be ongoing until freeze up occurs. Plow truck repairs, we did have a sander motor that
was replaced on T-21. T2, we have a incorrect oil pressure reading in the dash. So, the pressure was manually checked on the motor and that is operating where it should be. The issue is in the wiring between the sensor ECM and the gauge. So, we're currently working on that in our shop getting that
fixed, but the truck does run and we can use it. Uh, roof replacement was completed on our public workshop. That turned out good. We installed a secondary storm water culvert under the gravel road near one of our storm water ponds in the southeast section of town. We brought some class 5 to build that
road up. So hopefully that takes care of some of the wash out issues that we had when we had those big rainfalls this summer. Birch Street project, we installed all the remaining stop signs and street signs for that area. Our winter calendar parking signs, those have all been ordered and they'll be
installed as soon as they're here. Tenatively, it looks like the first week of December for installation of the posts and the signs. That's what we're hoping for. We don't have the signs yet. Looking like next week they'll be here, but soon as they're in our hands, they're they're going to be going up on the streets. Arena, we have our weekly
ice maintenance of edging and cutting to maintain our proper ice thickness. Uh compressor system has been working without issue. It's been good. Everything else the building's been working good up there. Uh JC Park playground equipment has been installed. We put three new pieces in that park. Um
across all of our parks, the leaves and grass were mulched and cleaned up for the season. All the mowers now are clean, serviced, and stored for the winter. Campground, we took down two trees which have been cleaned up. And our brush pile, we did get that ground again by the local contractor. Uh, no
cost to the city. So, this arrangement is definitely favorable for the city and for them. Um, hopefully it continues to work for them in the future so we can keep doing this. So, as long as that's working, we're going to keep granting that pile. >> Okay. >> Any questions I can answer?
>> Comments? Yes, not. Thank you. >> Thanks. >> City engineer report. Keith, [clears throat] >> good evening, mayor and council. Uh just quick update on the 2025 project. As you
know, that is basically done for the the year. There are two small items that we're still trying to get accomplished yet this year. Uh, one of them is a small retaining wall that's at the upper end of a driveway. It's actually it's actually Ben's driveway uh on Pine Street. So, we're trying to get that
accomplished. Uh, the the retaining wall guy is supposed to come in right after Thanksgiving to do that. So, as long as the frost doesn't go down too bad, we're hopefully we'll get that done. Uh, and then there was unfortunately a private catwalk that was missed at the
northeast corner of Pine and Fifth that we're trying to get done as well. That one may not happen. We don't have any assurance anyone's going to come back concrete wise to do it. However, speaking with the landowner, she doesn't
really care. She doesn't use that. The only issue is that's where the mail goes. So, as an alternative, we might put a temporary mailbox, you know, up kind of at the at the rightway essentially where she could and she was fine with that approach. So, we might have to do that if needed. But those are
the two things we're working on to try to get taken care of and then pretty much everything is buttoned up and ready for the for the winter and then we'll come back with punchless items in in 2026. So, that's where that is at. Um, the
other thing is trunk highway 71. We're working away on the on the alignments and roads and all those kinds of things preliminary for that. After some discussions on issues uh with Vicki, we're thinking that perhaps a workshop
with the council might be a good idea to kind of get you involved early on so we can talk through a number of uh just issues around the project in general. Get your get your direction as to how you think you would like to proceed on some of things such as we've got a
number of rightaway issues. There's some narrow roads again. A street south this time on the other side is one is is a problem through there. We've got some areas that we believe it's platted that but we don't have any document that we
can find that shows that that land came to the city. So we might have to do some title search. So we'll be you know that might be a little expense that we'll have to do to get some title search done on some a few select properties. 10th Street South is another one of those.
the there's irons that are at the 66 foot right away, but we can't find any documents that show that that ever came to the city. So, not sure how it happened, but um you know, a long time ago, but we can't find some of those things. So, we're we're looking for
that. So, we might need some of that. The other things there's a various various amounts of street widths and you know kind of what we want to do through those areas in particular thinking about like seventh street south where it comes into Getty that little turn through
there by next to Ron Danks place that's kind of a whole can of worms in that area what to do first street south you know that first block uh next to the PUC kind of how we want to deal with that with parking and street widths and those
kinds of things. So, those are some of the issues that we'd like to just sit down with the council, show you some graphics, talk about it, and get your input before we go too far down the road and uh so that you you have that input on that. So, we're kind of hoping, you
know, whatever works for you. I mean, it could be I'm guessing it would be about maybe an hour's worth, I would say. um whether we want to do it before a council meeting if I don't know if everyone's availability to do that kind of thing or we could do a special one
like maybe in between the the two December meetings that week in between do something in there so whatever works best for the for the council but that's what we were thinking might be a good idea to kind of get you up to speed plus we can kind of able to show you a little
bit about where MDOT's preliminary layout is so you can see some of that as well so I think uh some dual purposes there. >> Okay. Thoughts? Just have Vicki coordinate with all of us. >> Yeah. >> Well, that first December meeting we got
that >> the students >> we got students here at 5:15. So that one's >> and on the 17th Mandot's going to be here too. So >> So maybe do it on the 10th. >> We can do it in between on the 10th if that works.
>> What time are you thinking? whatever works for you. So, I'm I'm totally flexible. >> Me, anytime after five would work. >> Anytime works for me. >> It's that time of year. I got an open calendar. So, >> Vicki, could you send out a reminder? I
don't have my phone with me tonight to [clears throat] record that. >> The 10th 10th >> at 5:00. >> Yeah. >> At five. >> Okay. >> Or do you want it later? >> It doesn't matter. >> Okay. Well, it works. Five would work with me. >> Okay.
>> Five works. We can Yeah, I would think in an hour and we should be able to go through everything. So, >> okay. December 10th at 5:00. >> Any questions for me? >> Any other questions for Keith? >> Okay. Thank you. >> Thank you.
[clears throat] >> 6D airport board report. Vicki. So, the airport board met in regular session on Wednesday, November 12th. They did get an update on the box hanger project that is proceeding and uh all the other all the uh paperwork has been
done on that end for the grant. So, now they're actually in construction. They did review the fee schedule and their recommendations will come to the city council along with everybody else's on the 17th of December, I think, is when we do the fee schedule. They looked at potential users for the box hanger, whether our existing FBO moves to the
new box hanger and the old box hanger gets rented out or if he doesn't move the uses for the new. So, and what there have been tossing around ideas for that. And also, we did receive notice um before the FAA had uh decided or sent out a a notice that taxiways couldn't
meet par or perpendicular to the runway. they had to like turn and be parallel for a while and that so that a pilot has to make a couple maneuvers before they access the runway and so that was something that had to be done right away but now they've pushed that down into the future a little bit so we don't have
to worry about that might be like 28th before we have to worry about that so uh that's it for the airport board um yeah things are just moving along out there so it's looking really good >> questions concerns
Okay, we move on to our action item 7A, approve pay app number one, Everstrong construction for the box hanger project. >> So, this is the first pay app for Everstrong. This is for the for that box hanger. As you know, the contract price for that hanger is 852,94480.
Uh, they've completed about half of the work that includes materials that have been delivered. Uh, so after retainage, the amount due for this request is 39243324. questions, concerns. Do I have a motion to approve pay request number one?
>> Some moved. >> Motion by Joe. Do I have a second? >> Second. >> Second by Heidi. Any other discussion? Call the question. All those in favor signify by saying I. I. >> Opposed. Motion carries. Five in favor,
none against. 7B. approve adjustments to deferred assessments. County 112. This is the county 112 and you guys did talk about this before and it kind of got brought up because you know as you know we placed those on those township parcels but and then the policy
committee met well now the PUC actually took formal action and they did meet and they did agree to reimburse the city for half of those costs which was about that 33,48957 leaving that same amount uh due from the city whether we assess that collect it
write it off whatever and so I just wanted to bring it back to get kind of final resolution on this um whether the the PUC is requesting that the city write off the balance that is their recommendation simply because of the age of the infrastructure that's in there. So based on the age of the
infrastructure in there I did apply the amortization for the useful life meaning that there would be a balance left of like 20,000 instead of the 33,000. So that that's kind of an option. There's an option you know just to clean the books and we're never going to collect it. There's that option. And so I just
wanted to bring it back here now that the PUC has taken their final final recommendation and they'll be paying us half of that money back to reimburse us for our costs. They want because so they're paying half they want us to pay half meaning the balance and not collect
it from the owners. Um that's where it stands right now and I'd kind of like to get it resolved because we have the one piece that's coming into the city. How do I deal with that one? and there's one for sale that they're like that impacts the sale price and everything. So, we
kind of want to get like a final resolution. So, I don't know what your [clears throat] thoughts are if you're prepared to make a recommendation if we just want to stand with what you had said before or how you want to proceed. >> Okay. [clears throat] >> Comments. What was the did the policy committee have an opportunity to talk to
PUC or PUC just took action and said okay well now we're >> policy committee had talked to PU and then based on that comment um on what happened at policy committee then PUC took formal action
going along with the policy committee that 50% split at 50 >> the policy committee was saying it's 50% split and >> not >> we'd write not we'd write it off that wasn't >> we didn't discuss discuss necessary about what we'll do with our 50%. >> I think the last discussion, correct me
if I'm wrong, was is um we were just going to assess it back to the properties. Is that what we kind of talked about? >> If we if we did nothing, it would still be out there and it would still be owed by the property owners to be paid when they came into the city. >> So that's where it stands right today. >> Okay. Okay. The the half of that our
half and the PUC is requesting that the city do the same as they did basically and covered that half on behalf of those. >> Yeah. The PUC can't tell us what we're going to do. They >> I understand >> they would like us to do that, but um
>> see the PUC wrote off half of it because they can recoup that money in whacket sack fees >> when them properties come on. >> Yeah. So for them it's a they're not they're not out anything. >> Different scenario,
>> right? Totally different scenario. So >> for us if are we going to we want to write it off or do we want to assess it back >> and then if we assessed it back it would be just after that depreciation value. It ain't going to be the full amount.
>> It's up to you guys, right? >> It's up to you. Do you want to do it at the original amount or do we want to do the remaining useful life? >> Well, I would think the remaining useful life. I mean, otherwise you're charging them for something that isn't really going to last its useful
life. I guess is I don't know. I'm just thinking out loud. But either [clears throat] way, I guess I'm I think we got to build something back. the the basic the basic useful life Vicki had figured it out and I wrote it down and she's probably going to mention it anyway was >> the amount would be 20,000 93.
>> Yeah. >> So either way there's 13,000 that >> and that's calculated based on no matter what. >> It's based on a 40-year life for the road and a 70year life for the water and sewer. seven. >> The current value of what is being uh
considered for the useful life that might come back to the city on these two parcels. The one that's wanting to annex is how much versus the second that is >> the one that the one is would be our share would be 11,000 and the other one would be 5500 >> that we could recoup with these two
sales >> if we if we assessed back our entire half >> our entire theal parcels. There's six total parcels that add up to 33,000. >> Okay. >> So now the one that's for sale that I mean they wouldn't pay the assessment
until again they would be annexed in. So they wouldn't have to pay >> because any of them when they're in the township they don't pay when they come into the city is when it becomes due. The one is for sale has a failed septic. So they wouldn't be able to replace that. They'd have to come in and hook up to sewer. >> So that was all part of >> the hookup. So I'd have to come in.
>> Mhm. So >> So if we wrote this off, would we see more likelihood these people may want all annex in and then we start >> collecting property taxes by them coming into the city? >> That's kind of what I >> are they more likely to come in or are we going to sit there and carry this $20,000 bill for
>> 30 more years and now it's not worth anything and we're still going to set some 20 grand >> because it's been 23 years since this all started and nothing's ever happened with it. So, do we want to drag it out another 15 years, 20 years? Because
>> a couple of them out there aren't going anywhere. >> Yeah. >> Well, I think it's definitely um it's one or the other, right? We either write it off or we, you know, it just springs forward. But, um,
>> I like Joe's idea though, too, if it might be an incentive for them, you know, to hook up to sewer and water. >> Mhm. >> And not have to worry about, you know, pumping their septic and having to worry about water tests. And
>> the one thing is if we do enex that whole area in, we don't get any tax benefit for five years. We got to pay that to the township. That's correct. >> Long term, >> future >> long term, right? >> Yeah.
>> Yeah. But just so everybody understands that first five years, you're not going to see >> any tax benefit, >> right? >> But the discussion on the annexation is not for the entire lots that people have came to you. >> Um the annexation is just for the first
parcel and then possibly the sale parcel. Then that'll leave and that's completely surrounds another one that's going to get pulled in. So then there'll be three left. >> Yeah. So we we just don't enex at all and just we just don't want to deal with that.
>> Yeah, Warren brought that up too and you know there is potential to negotiate with the council an orderly annexation agreement but then what those do is they usually am advertise in over a period of 20 years and so I don't know that that's
makes a lot of sense to do or we just take them as they want to come in. Yeah, I hate to I mean we don't like to take anything, you know what I mean? But in the same token, >> but we certainly are providing services that we you know that they can hook up
to. We've never been paid for, >> right? >> But >> how much ownership changes have been there been out there in those past 23 years that when this was put in these people >> I mean obviously they didn't know about it. We well we we obviously remembered
the PUC maybe didn't but again we had >> leadership changes and stuff there too that things fall through the cracks. So >> and that's that's part of it what we talked about too on property ownership you know who was there who wasn't there and know maybe if we do write it off
then we inform those property owners that hey this is an option you know if they're not tracking that they may want to hook up. >> Yeah. >> Well, when you annex though, it's it's
more than just the utilities. It's, >> you know, city tax that city tax and all the other things that come with it, too. So, >> yeah, they're already getting all the other city benefits. They're just not on water and sewer >> nor paying city tax >> or paying [clears throat] city taxes.
>> So, what's the council's wishes? I'll make a motion that we just write it off, clean the slate, and start new. It's been 23 years. Do I have a second? >> I'll second it.
>> Second by Joe. Any other discussion? Hearing none. Call the question. All those in favor signify by saying I. >> I. >> I. >> Opposed. >> I. >> Abstensions. Motion carries. Four in favor, one
against. 7 C request for reimbursement for reinstallation of pavers. [clears throat] >> So, uh, this has to do with the Birch and Pine project. Uh Tom and Mary KDson at 524 Pine Street have submitted a request for reimbursement for work they
commissioned at their property to restore their private sidewalk after construction. Uh the sidewalk in question is from the city sidewalk to their front door. It is a paper sidewalk. I think we removed about 2 feet uh maybe somewhere between two and four feet up the sidewalk uh and stack
the pavers along it. After the city sidewalk was poured, the resident hired Treetop Nursery to reinstall the pavers. Um, and then they went like 10 feet up in order to get the grade correct because the grade was a little bit different. So, they did a very nice job. Uh, the owner had did state that he
asked that the pavers were going to be replaced, but whomever he spoke says they didn't do pavers, we don't know who he spoke, if you talked to the clan contractor or whatever. I checked with Stantech uh and the inspector on site and it wasn't us or the city that he spoke to at that time. But in any case,
the issue was on the punch list of items to be completed on our end at the time that he did the work. Uh the invoice from Treetop is $2,1.92 cents of which 1900 is labor and the owner is requesting some participation from the city in the form of an
assessment reduction. So we're trying to have that discussion. He's here tonight. If you have, you know, I mean, we would have had some cost to replace those pavers. I don't know what that cost might be. Um I did check with the city engineer. He said if we were to have replaced 10 ft with concrete it would
have been about $700. >> Um but of course papers are a little bit different thing. So his his request of the owner is some some type of participation from the city. I mean because he had the work done and then to take that in a reduction and off the
assessment >> discussion >> as far as the reduction from the assessment that's doable. something we'd consider. >> You mean would we >> I mean doing a reduction from the actual assessment. Is that something I don't recall?
>> We just we just amend we we would amend the the final assessment that that he was. >> I mean it's it's doable to do. It's just I don't know what the amount is and that you think would be appropriate. >> Gotcha.
Okay. Um >> Mr. PDson here if you have any questions for him. Basically nobody from the city ever went out and looked at any of it. >> Well, we knew it was they were stacked there and that we had to replace them, >> right? But not 10 ft.
>> Well, I talked to I did talk to Keith and he said that 10 feet was probably reasonable because they had to pull those up in order to get the grade correct. >> Okay. >> Because the road was a little different. So they to have a nice smooth transition. >> So if we would have poured concrete
would have been 10 ft or would have been the whole way. We would remove all papers. Like how long is that driveway or that uh walkway? >> Sidewalks probably about >> 30 ft 30 40 ft >> maybe a little >> and this was this was all on his
property. So I said we were the first that was done after two months of November. >> So we would have done 10 ft if we punch listed with our concrete pour.
>> 10 ft would have been would have been fine. Okay. we plan to do just [clears throat] I mean the whole block was done two months for two months and I just that was the only spot on the entire block
that had or anything else. saying that the opportunity a lot of moving parts. >> The one thing um how much of the sidewalk was actually on our street right away
>> of this? >> Yeah, >> it wasn't. It was all in his >> all >> because it was from the back of the sidewalk onto his property. >> Okay. >> From the back of the city sidewalk. Go through. The reason reason why I bring it up is, you know, we ran into the situation where we had sidewalks that were exposed aggregate and everything
else and we said, "No, you know, we didn't replace it. You you get regular concrete and that's it. And that is that is why I got the estimate from Keith of what concrete would be >> right >> with like >> Okay.
>> Well, any other discussion, comments? [clears throat] solutions. >> I don't know if we have a solution. I mean, he's he's done the work there with with what he did. I think if we would have had to replace it, our cost would
have been $700. I mean, that's what we >> we credit him for. I mean, we're not paying the whole bill obviously because that's, >> you know, different from what we would have done. So, I mean, we could have replaced it, but to the tune of that $700 estimate that Keith provided.
But Keith, you said it was um it would have been replaced with like material. Concrete wasn't what was there. >> The concrete part is actually less than $300. >> Okay. >> Okay. Thank you. That makes a
difference. Okay. Okay. Any other comments? discussion. Do I have a motion? You recommend any participation or a different solution. I feel like we need to
decide on something. >> Yeah. >> Um I don't know why my mind's just telling me it's $700. We know we know that for certain. There was certainly, I'm sure, inconvenience to have somebody
come and do it. >> I mean, it's stones. I would entertain a motion to um agree to an assessment reduction of $1,000 of the invoice. >> Okay, we have a motion from Brad. Do I
have a second? I'll second that second from Scott. >> Any other discussion? >> I'll just make the comment as a previous neighbor and also kind of relation. Um I'm going to abstain from this.
>> Okay. Okay. We have a motion and a second. Any other discussion? Call the question. And all those in favor signify by saying I. >> I. >> Opposed. >> I.
>> Motion carries. Two in favor, two against, one abstension. >> Motion fails. >> You said motion carried when you started. >> Oh no. So with that, we move on. Is there any
other motions? I'll I'll make I'll I'll make a motion to participate with the part uh assessment reduction of $700 based on the cost estimate provided by by Keith. >> Okay, we have a motion by Joel.
Do we have a second? Chair was second it discussion. >> But didn't Keith say that they would do it in like material though? So obviously concrete's cheaper than papers. >> No, he said 300 would have been
concrete, 700 if we we did the papers is what he said. >> Well, that was okay. I must have said I'm sorry. >> Any other discussion? Call the question. All those in favor signify by saying I. >> I. >> Opposed. >> Abstensions. >> I.
>> Motion carries. Three in favor, one against, one abstension. >> Thank you. 7D, approve resolution 2025-106, approving deferred assessment. >> Um, you have an amended report in front of you tonight for the deferred
assessments. You know, at the November 5th meeting, you approved several special assessments on pine and merge. Since that [clears throat] date, we've had two additional requests that have been received and approved. So, the attached resolution approves the deferment for parcel 58872 and 58838.
resolution is 2025-106 granting the deferment. And these are both based on um age and income. >> Okay. We still had time to get this on the tax rules. >> Yes, we do. We we contacted the county.
We're going to send them in tomorrow. >> Okay. Any other questions, concerns? Do I have a motion to approve resolution 2025-106? So motion by Brad. Do I have a second? >> I'll second.
>> Second by Heidi. Call the question. All those in favor signify by saying I. >> I. >> Opposed. Motion carries. Five in favor. Done against unfinished business. Old Mill Apartments. >> Just wanted to update you a little bit on the old mill. Um haven't had any
change since the last minute or the last meeting. The owner is offering it for sale. I have been working with a developer that is interested in redeveloping that piece along with the entire block and so he'll be in contact with the other owners along the block.
Um we've also looked at some various funding scenarios, any assistance from the city or the state. Um this can be a pretty complicated project because of its location and and if we're going to demolition and you have asbestous, you've got the river, we've got foundation issues, a whole plethora of
things that will have to be pulled together to make this happen. But I do have a developer that's very excited, interested to work on it. So, um, I'll be back in touch with him again next week. I think he's getting his first grandchild right now in Florida. So, he's he flew the coupe [laughter]
and so, uh, but I'll bring more information as we know more. I mean, it's it's it's it's kind of a exciting project to work on. So, >> okay. Unless somebody wants to >> any other questions on that otherwise uh 8B SCDP grant application.
>> So the SCDP grant application um we have submitted it. It's came through the city for review. It went to Central Minnesota Housing Partnership for re view because they're going to be administering it on our behalf if we get it. And I think we've had we our goal was to do 21
houses. We've had 43 requests. So we've got more than double the requests. than we likely will have funding for, but that will make our application score higher. So, uh, that was sent in. Um, they will have they'll be reviewing it in house at the state until the 7th of
January and then they will announce on January 14th who gets to submit a full application. So, then that's not really due until the 15th of April. So, we've got some time to put the final application together if we get selected, but I think we have we have a good
chance. So that's good. The EDA did allocate some funds towards it and that gives us points. So we did as many things as we could to get points. So we'll see what happens. >> Okay. Any other questions? >> So we can get at least through the uh potentially through the application
process if we get selected. That still don't mean we get the funds. >> What's that now? >> I said it still doesn't mean we get the funds just to get through the be able to submit the application. >> This this first is a pre-application. Whether they'll let you submit a full application. >> That's my question. So it doesn't mean we're getting any money, right? No, not yet.
>> Not yet. >> Just keep trying. [clears throat] >> Not a girl. >> Okay. HC, airport, AIP, and AIG grants. >> This was just kind of a followup and I think I touched on it in the report and we paid the bill, but um all the grants,
the federal, the state grants, the credit apps through reimbursement uh are all ready to go into the state as long as soon as I get the signed signed invoice or signed check for the one you approved tonight. um all the concrete work is done, the building is going up and then in the spring there'll be the
final paving and everything, which is kind of good timing because the airport board is also working on a flyin for next summer and so we'll have this new hanger at that time. So, um it's it's going along uh as good as can be expected. So, that's good.
>> Questions? Okay, we'll move on to new business. Oh, advertisement for ambulance director first. um that ambulance director position has been posted and advertised and the personnel committee or an ad hoc committee uh will be interviewing after
December 1st. So they have I we posted it internally for the existing EMTs or paramedics to file a letter of interest and a resume and we also posted it externally if anybody outside is interested in the position. So um
typically I don't get actual applications or interest till the last two or three days. I have one so far, which is good because I really didn't expect to hear from anybody till we got closer to that December 1st date. >> Okay, any questions about that?
Then we'll move on to new business, local sales tax amendment. >> So, this is something that I'm bringing up simply on on the trunk highway 71 project. As you know, we have sales tax there. That was in 2018 that the voters approved the implementation of the local
option sales tax which at that time was expected to occur in 2024. Uh and so then in uh in 2019 we actually got the legislation through the house and the senate and then we began collections in 2020. Uh at that time the total estimated cost to be funded by the
tax were about 5 million and we put a total of 10 million with bond interest and everything. Thought we had a good cushion. Then COVID happened and a delay in the project happened. So now our estimated costs are actually higher than that 10 million. So we have some
options. We can reduce the scope of the project which is kind of those side street connections that Keith was talking about. Do we really want to do that? Um we can fund a portion with tax levy. We can fund more of it with special assessments. [clears throat] Uh we can or we can increase the total amount that 10 million that we're capped
at. We can maybe increase that to like 15 million. We wouldn't increase the number of years. we would just conte collect it long or collect it our cap would move up so we would be able to fund those other projects. Now the thing is if you want to do that we need to
have a bill at the legislature in January of this year. So I'm bringing it up to you tonight so you can start thinking about that. If you want to turn me loose again on the legislature I'd be [laughter] happy to do it. Um but then if we do that we would we go down there.
We have to get a bill introduced in January and most of the sales tax bills they don't act on till May. If we're successful in May, it would go on the ballot in November. If we're successful in November, then we have to pass an ordinance. We'd probably start
collecting in second quarter of 27. So that kind of gives you an idea. But we need to know, you know, it's going to affect the scope of our project whether or not we do this. if you want me to proceed that way, I will. But I didn't I didn't know
how you felt about it. You know, some people are saying once we hit that 10 million, we're done. We have to scale it down to that, we're done. And other people I've talked to like said, we're collecting it faster than we thought we would. So, let's let's fund it with
sales tax. So, I'm not saying you have to give me an answer tonight. I just wanted to bring this up for you to be mulling it around. And >> anyone got any comments? >> I think that way everybody pays for it instead of just city residents that are on that
>> highway that it's a pretty wellused highway throughout the >> the state that I'm I'm 100% for increasing it. >> That's kind of where I'm leaning is on the increase because yeah, we can reduce the scope, but those side streets aren't
going away. No, >> they're going to have to get fixed and eventually then everybody's going to get assessed and we're and to pay for that then we're going to have to levy. So basically two of them options are already a catch 22 if you either do it now or you're going to do it later. >> Mhm.
>> And so in my opinion, yeah, we got to go to increase the collective sales tax >> and and there's no guarantee that the legislature will approve it and there's definitely no guarantee that the voters will approve it. >> Right. So, but we're and we're coming
off of a a two-year moratorum at the state for asking for sales tax. So, there's they're piling on right now. >> So, does that make a difference in are we just like a number on a list?
>> So, what happened in 2018 was so many people had requested they changed the law, >> right? because ours actually fit well within the new law. We got approved and a lot of people got kicked out. So, they're all coming back now. So, it they
they look at each individually. They look at regional significance and and we um because it was trunk highway 71 and it was a state project. Yeah. The state was like, "Yeah, let's do this." So, and now we're not asking for an extension
longer. We're not asking for a new tax. We're just amending an existing cap is all we would be doing. >> I I personally think we need to um move forward with amending it. I do >> increasing. >> Yeah, I agree. >> Here's the one thing is reducing the
scope. It's kind of silly >> because you're going to have a whole new constructed area that we did this year and then you're going to have a whole brand new you're going to have all these beat up one block sections in between [clears throat] the two. >> To me, that doesn't make any sense. So
that wouldn't even be in my scope. So increasing the total amount would be the only way I could see that's even viable. >> And if it fails, then we go to plan. >> Well, then it then it's on the voters. >> Well, or the legislature if they don't
agree to take us then we got to >> Yeah. >> And any of you are welcome to go testify, too. [laughter] >> Yeah. You were so good at it. >> Don't tempt. [laughter] >> She's so good at it. >> I know.
>> So, do we need to do anything? I mean, >> no. It's just >> sounds like everybody's >> general consensus basically to >> if you guys are comfortable with that and you don't need me to bring this back, I'll just start working on it now. >> Yeah, I think so. >> Yeah. >> I haven't didn't hear anything
otherwise. So, >> sounds good. >> Okay. Consent agenda schedule of claims unpaid claims of $455,74.14 and September checks paid claims/payroll of 1,315,257.14. Is there any questions about the consent
calendar as presented? Hearing nothing. Do I have a motion to approve the consent calendar? So moved. >> Motion by Scott. Second by Heidi. >> Last minute discussion. >> Call the question. All those in favor
signify by saying I. I. >> Opposed. Motion carries. Five in favor. None against. Informational items. >> Just a couple reminders and it got brought up earlier. That special meeting with the community engagement class is at 5:15 on December 3rd which is at the
next council meeting. Uh, also the public hearing on the 2026 budget and levy is at 6:30 pm that night. I don't have the dates on here. No, >> those are December 3rd. And then the trunk highway 71 project. Uh, Terry Odigard, who is the project manager for this project, will be here to present to
the city council kind of what the advisory committee has looked at and um kind of talk walk through that project and what we're thinking that it's going to be looking like and kind of bring you up to speed uh now that we kind of have a layout and a drawing of that. So that'll be at the regular meeting on December 17th.
>> Okay. Questions about either one of those three items? >> Okay, that brings us to the end of our agenda. Do I have a motion to adjurnn? >> Some moved. >> Motion by Joe. Do I have a second? >> Second. >> Second by Scott.
>> Call the question. All those in favor signify by saying I. I >> oppose. Motion carries. Five in favor, none against. Meeting adjourned. [music] >> [music]