Call the meeting to order. All rise for the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. Roll call. All members are present. Approval of the agenda. We have two additions. 7H, approve resolution 2025-112, approving minor subdivision for Cana
Avenue and 9C, eligibility list for law enforcement. That's under new business. Is there any other changes? council. >> Do I have a motion to approve the agenda
with those two additions? >> So, >> I'll second. >> Motion by Brad. Second by Joe. >> Call the question. All those in favor signify by saying I. >> I. >> Opposed. Motion carries. Five in favor, none against.
Approval of the minutes of the November 19th, 2025 regular meeting. You all received them in your packet. There was one change on one of the pages that's already been taken care of. >> That that item C.
>> Yes. All done on item C on page three. Yeah, that's all taken care of. Uh is there any other changes or corrections that need to be done? Hearing nothing. Do I have a motion to
approve the November 19th, 2025 regular meeting minutes? Motion to approve. >> Motion by Heidi. Do I have a second? >> Second. >> Second by Scott. Last minute discussion. Call the question. All those in favor
signify by saying I. >> I. >> I. Opposed. Motion carries. Five in favor, none against. This now brings us to our public open forum. Is there anyone here that would like to speak to the council? Is there anyone here that would like to
speak to the council? Call a third time. Is there anyone here that would like to speak to the council? Seeing no one, our public open forum is now closed. Move on. We do have one public hearing.
I will recess the regular meeting and go into our public hearing. We have one public hearing before us this evening in accordance with the official mailed and public notice in the matter of proposed total budget and property taxes payable in 2026.
It is our intention that everyone has the opportunity to be heard. If you wish to speak, please sign in on the signup sheet at the back of the room. The procedure is as follows. Presentation by staff followed by questions of staff.
Then public input. Raise your hand when recognized by the mayor. Approach podium and state your name and address for the record. State your comments and position. No one will be allowed to speak a second time until everyone has had a chance to be heard. First, we will
hear questions for clarification. Second, public in favor of the proposal. Third, people speaking against the proposal. After everyone who wishes to speak has had an opportunity to be heard, the hearing will be closed.
After closure of the public hearing, the council will deliberate and take action as appropriate. Members of the audience do not participate in the council's discussion unless a majority of the council concedes to hear additional information or questions. The hearing is
now in session. Vicki. >> So, this public hearing is for the presentation of the proposed budget for 2026 along with the proposed tax levy. Uh, this will afford the public an opportunity to address the council regarding the proposed budget and the levy for 2026. The budget is broken into
five pieces. Um, part one is the general fund which is for general operations of the city. This includes police, fire, general administration, zoning administration, streets, parks, and related operations that are under the purview of general government. The budget saw an operational increase over
the prior year of 2.86%. This was after the last meeting when we had our preliminary meeting. Uh we got finalized insurance numbers for the property, the casualty, the liability, um the insurance for health insurance, dental, all of those kinds of
insuranceances. And once we factored those into the budget, I was able to make some changes to it. So from the time that we were at the meeting before to now, now this shows revenues over expenses of approximately $3,000. So we
were able to co close that gap by able to reduce some expenses that we had initially had. um factors that that play into the fluctuation in the general fund when we saw that operational increase was wages, insurance, utilities. Uh although the expenses were up slightly,
we were able to reduce the levy for the general fund. So we were able to reduce the levy by $28,476. This was because we had other revenue streams. We had some grants we were able to secure, plus we had an increase in campground revenues that helps offset some of those other costs. Uh part two
is a special revenue fund. These are other parts of the city that are separate from the general fund. The library, the fire department, the EDA, the airport, the ambulance, the senior center, the hospital along with the the small city development program grants, the storm utility, the sales tax, all of
these and they all remain fairly consistent. However, we do have one uh is a bit substantial and that was we're transferring money out of the sales tax fund into the trunk highway 71 fund to start paying for those engineering fees. and that was something that was planned
all along. Um the levy remains the same or close to the same. We had a $500 decrease in special revenue. Um part three is the tiff district. We have three open tiff districts and one inactive district tiff district. Uh the funding is a pass through. It's depending on taxes pay. The more they
pay in the more they get refunded. So that's not dependent on tax levy at all but it is a substantial section of our budget. Uh part four is debt. Our debt service expenses increased for 2026 due to the new bond for the 2025 Birch and
Pine Street project that added 350,000 to the levy. However, with a prior bond no longer requiring levy, the net impact to the debt service is an increase of 234,000. So that is where we saw the increase in our levy. And if you recall the year prior when we made the decision
to do 2025, we stood here and you made that conscious decision that you understood there would be a levy increase from that project. Uh part five is the capital projects. Our projects in 2026 and Warren in alluded to this earlier. We'll be finalizing the Birch
Pine project which is the second lift and some other odds and ends that have to be done. But then we're going to be ramping up the Highway 71 project. We'll be spending significant amount of engineering to try to get that project rolling. Overall, the capital project funds did decrease from 9 and a half
million to 2.7 million. And that is because all of the money we spent in 2025 on Birch and Pine. Uh these projects are not dependent on tax levy, but they are a part of the budget. Uh the grand total for 2026 expenses are projected at 12.6 million. Uh the
proposed levy to support this budget is 2.889 million. So an increase of $25,000. Uh this is the same levy as a preliminary budget meeting, an overall increase of 7.6%. um the tax impact uh to the homeowners
on this and I did give you the tax incre impact because we had a 6.95% increase in uh taxable market value for the city due to growth and new businesses. That really helps uh cut some of those costs. Uh the tax impact
is $8.33 on a $200,000 house, $18.93 on a $400,000 house. So that's over a period of a year. Uh in comparison to other cities in Sterns County, there's 14 have a lower tax rate and 16 have a higher tax rate. We're kind of right in the middle. We've stayed at an average
rate of 48% for the last about 10 years. We've remained fairly consistent. However, that doesn't necessarily mean your taxes didn't go up because your value does go up and that rate is applied to your value to generate your taxes. Some of the questions that people had asked me that I didn't include in the packet was, you know, where the tax
dollars go. Um, of course, a little goes to the library, the EDA, the senior center, the arena. A significant amount, 28.8% of that levy goes to debt. Um, the balance of it goes to the general fund, police, streets, parks, general government. I did a calculation. If you
had a $3,000 tax bill at home, like a $250,000 house, you had a $3,000 tax bill, you're paying uh $18 a month for police protection to the city, $11 for streets, $9 for parks, and 17 for general government. When you break try, we try to break it down. So, people want
to always compare it to how's it compared to my garbage bill, how does it compare to my light bill, how does it compare to these, you know, they see that one bill once a year and it's kind of a hit, but if you try to break it down for those that are in escrow, that's what you're paying. Uh so um this le this uh in addition to the tax impact
that I gave you and the tax rate trends uh you also had the revenues and expenses at the preliminary meeting which really only changed the general fund where we were able to reduce the expenses somewhat to make that budget work. Do you have any questions on the
what I've said so far? >> Questions? Um just the correction I think in the packet it says two 12.965 million is the projected 2026 expenses. You had said uh 12.6. >> Oh 12.99 96. Yeah.
>> So the 12.96 is correct. >> Yeah. >> Okay. Any other questions or questions? Concerns. Okay. Then we will move on to opening asking the public. Is there anyone here
that wants to speak in favor or against or needs clarification on what was just presented? >> Sure. Do you want to come up to the podium and state your name and address, please? >> My name is Anna Lee. My address is um
10882 County 11 stock center. My question is what exactly is a tax levy >> or is there a difference between tax levy and just saying tax? >> Okay, Vicki, you want to explain that >> the tax levy? >> Yes.
>> Versus what? Just what what is tax? Tax versus a tax levy. >> So the tax levy is the total amount that the city puts forth a tax levy. this is how much taxes we need to collect a total amount to the county. The county submits a total amount they need to
collect. School submits a total amount they need to collect. So that's what we levy and how and then the county takes that and they distribute it out based on the value of your home, who pays what share, whose piece of the pie, and then that money comes back to us. So the levy
really is taxes. It's just the levy is the process that we use. We levy taxes against you and that's how that we arrive at that. I Hope that answered your question. >> Okay. >> Okay. Thank you. Is there anyone else that wants to speak to the council in
favor or against or needs clarification on what was presented? Call a third time. Is there anyone here that wants to speak in favor against or needs clarification on what was
presented? Seeing no one, does the council have any last minute questions or concerns? Then we will close our public hearing and go reconvene our regular
council meeting. Moving on to reports and presentations. Mark Maloney >> and and Mark is here from Minnesota National Agency as our agent. I did send out to you additional information that he sent to me that was stuck in my spam
folder, but then also gave them to you for you tonight. And so, uh, uh, he's going to explain our property and casualty insurance and also asking you about excess liability and waiver of the tort liability limit. >> Thank you, Vicki. Good evening, Mayor
Stone and Council. Um just uh want to talk about a few things, a few changes for next year. Uh the LMCIT, the League of Minnesota Cities uh Trust uh normally pays dividends every December based on
their uh claims history uh to give back. Um, the trustees have decided to wait until June of 2026 to make decisions about whether to return their program dividends to members for the fiscal year of 2025. This change aligns with the trust's
recent transition to a calendar year fiscal schedule allows for a more accurate assessment of financial performances across the full fiscal period. In addition, given the current market uncertainty and volatility and potential changes to FEMA and other
programs, this uh this timing ensures the trust can make a well-informed decision that best serves members long-term interest, financial stability. So, I don't know if you know to let you know in advance, but I thought I'd let
you know tonight that those checks usually come out in December. So, uh, good news. Uh, rates for J, uh, for 2026, uh, this year just came out with it, uh, with the announcement. Workers comp programs remain very financially
stable. Most job classes will see a 25% rate decrease in 2026. And for the property casualty, u, the overall property casualty rates are decreasing on average 2%.
5% decrease in property with exception of the electric utilities electric utility property and there will be a 10% increase for generation facilities uh and combustion turbine risks 5% for electric utilities which
doesn't pertain to the city but just information for you auto damage uh physical damage will decrease sorry increase 10% due to the loss trends across the auto insurance
industry mostly because the cost of cars are going up about 10% in the last since the pandemic. excess liability will increase at 4% and this is due to
the nuclear decisions by courts and so those those limits are getting used more often and there's no rate changes for liability coverage or any other property casualty coverage. So,
uh, next item to discuss is, uh, the liability coverage and, uh, whether the city wants to wave or not to wave the the monetary limits, uh, the statutes
provide and, uh, the city can, you know, choose from several liability coverage limits. So, uh, each year I use the same presentation. Um what are the statutory limits on
municipal tor liability for the students here to know but the statute limits uh a city's tor liability to a maximum of 500,000 per claimant and 1.5 million per occurrence. These limits
apply whether the claim is against the city, against individual officers or employees or against both. Uh what are other coverage limits for uh League of Minnesota City's base primary liability? Uh
the the LFCIT's uh liability coverage will provide 2 million per occurrence. Besides the overall coverage limit of 2 million per occurrence, there's also an annual aggregate limit and the limits are total amount of coverage for the year regardless of the number of claims
that that city would have. And then for certain risk um there's actually higher limits products failure failure of supply utilities data breach EMF uh limit limited pollution mold are
all three million and employers liability for comp is 1.5 million and and uh land use and activities are 1 million and 100. So why does the
League of Minnesota cities provide higher coverage limits than the statutory limits? And the reason is to give member cities better protection. The statutory liability limits caps the city's liability for many types of
claims. But some liability claims which are listed in the in the next section aren't covered by statutory limits. So the city's potential liability is unlimited. So the higher limit is also limit also protects against a major
incident in which many people might be injured. The 2 million per occurrence limit gives the city better protection for these types of claims and makes it less likely the city would end up with liability exceeding its coverage limits.
Another reason to provide higher limits is because it's increasingly more common to see contracts that require more than the statutory 1.5 million limit and 2 million is more common and uh so the the
limits will meet this requirement. Um, if the statute limits our li if the statute limits our liability and the LMC limits already provide higher limits than required, why
purchase even more limits? There are four good reasons why the city should strongly consider carrying the excess coverage which provides higher limits of liability. Excess coverage is available in 1 million increments and a maximum of five
million. So the reasons the the other four reasons uh the statuto statutory tort limits either do not or may not apply to several types of claims and the following situations
would apply. So, so claims under federal civil rights laws, claims for tort liability that the city has assumed by contract, claims for actions by in another state, claims based on liquor sales, claims based on taking theory.
the uh uh there's a table on the back uh back section uh that uh addresses the the combination um and which aggregates apply. So
if the city does not have excess coverage and does not wave the statutory limits, uh the maximum amount a single claimant to recover is 500,000. The maximum aggregate is 1.5 million.
This maximum amount is would pay on the city's behalf for single occurrence regardless be 2 million. If uh if the city does not have access coverage and waves the statuto limits, two million would be paid uh per
occurrence and perh aggregate would be at 2 million and then the uh maximum all paid would be 2 million. Uh if the city has a million of excess coverage and does not wave, 500,000
would be paid for single claimment, 1.5 uh for the amount of all claimments and then three million per for the occurrence regardless the number of claimments. And then if they have a million of excess coverage and wave the statutory limits, they could pay three
million in all three of those scenarios. So excess liability coverage uh gives the city additional protection against uh those risks as well. So um the city may be required by contract to carry a
higher coverage limits uh of 2 million and will meet most contract requirements but even higher limits are required they can purchase that excess liability. And then the fourth reason they would want to have this is there may be more
than one political subdivision covered under the city's coverage like example H or EDA port authorities there separate separate divisions uh the city's EDA may
is named and the coverage is part of the city's coverage and the claim could be involved with the city just there's no there's no waiver. So and then who needs liability uh excess liability coverage uh if anything the
excess liability coverage is even more important uh to a small city rather than a large city. If the city ends up with more liability than has coverage city will have to either draw from existing funds or go to the taxpayers to pay the
judgment. So uh and then what are the effects of waving per claimment statutory limit for cities that choose to wave statutory limits. The city is choosing to wave protection of the statutory limits up to
the amount of the coverage the city has. Someone with a claim against the city has waved the statutory limits would be able to recover $2 million. And because the waiver increases the exposure, the premium is roughly 3% higher for coverage under the waiver
option. And then why would you choose to pay more than the waiver option? The statutory limit liability only comes into play in cases where the city is in fact liable and the injured party's
actual proven uh damages are greater than the statutory limits. So it's uh it's not a it's not that simple but the table that I gave you uh is a shorthand summary of effects uh that would would
be a various coverage structured options or different circumstances. So if you want to use that as your guide, that's that's way. In the past, the city uh has has waved and they have
also um chosen to purchase the excess liability of of of 1 million. Again, you you could purchase up to 5 million, but at this time, that's that's what you've chosen. >> Okay.
>> Any any questions? It's a lot >> question. A lot of stuff. Most people >> questions, concerns. >> We'll probably get into it on the action items for additional staff questions or you want to do that now.
>> It's all if it's something that he we got to ask him. I might as well do it now. >> Um, so for 2025, we paid an additional 13,000 for it. Is that all I'm reading? >> Yeah. Say that again.
>> Correct. for um and then so for >> 2026 what does that cost? Am I missing something? >> What kind? If we paid 13,000 for 2025, what's 2026 going to cost us? >> What's the rate? >> Oh, for the excess. >> Yeah. >> Yeah.
>> It will be 4% more. >> 4%. >> Yeah, that was uh >> Okay, >> that was the back page. Yeah. Excess liability will increase 4%. >> All right. Okay.
That give you an idea. >> Yeah. >> Okay. >> But you're going to make up for it on your property and your >> right >> and then the uh the work comp is huge >> for the decreases on them >> 25%. >> We'd get decreases on them with the
excess but would not receive that decrease. >> Say that again. you would not receive the decreases on those additional uh >> that's separate. >> That's separate. Yeah, >> we're going to get those decreases >> no matter what. >> Yeah, it really isn't going to
>> I was just going line by line. Okay, >> so you should over you should >> all see at least at an average they're seeing a 2% decrease overall. >> Yeah, >> except the work the work comp is about 25%. Uh I think the only there's some
areas uh certain individuals in maybe firefighting or law enforcement that may not because there's a lot of uh post-traumatic stress >> that been paid out of there, but that has been going down.
>> It's two separate items basically. The first one's our overall insurance report and then The other one is the wave. So >> yeah, >> 4% increase would be $536, >> right?
>> 13949 would be the number. >> And just looking at those numbers and and what's happened in Minnesota, we didn't have we didn't have any major storms in this year across the entire state. It was near misses in rural
areas. So, I imagine the dividends probably will probably be pretty good >> when they when they come. They're just coming late. >> Yeah, that's another reminder. We get our hopefully get our dividend in June. >> Yeah. >> Yeah. >> Has there been a year we haven't
received the dividend? >> Not my last year. >> No. We had years like 2008, >> right? Okay. >> Gotcha. Thank you.
>> Okay. Any last minute questions? Otherwise, thank you, Mark. >> Thank you. >> We'll go on to the city engineer report, which is Vicki tonight. >> So, Keith isn't here tonight. He did email a little bit where he's at. Uh he
did provide the author's edition. uh second phase two. So some questions. We'll talk about that later, but I didn't get this till today. So the EDA meeting ended up being cancelled, so they haven't had a chance to chime in on it yet. So we'll talk about that a little bit. As far as the trunk highway
71 feasibility report, it says they've completed the draft sanitary and water main layout for the entire project. Uh the preliminary storm sewer is complete. Everything south of the river except that part east of Ash on 8th Street that goes out to this river from the by the school. Uh they're currently they're
working on the north side which would be from the river going north. Uh there will be some more meetings with mindot team to coordinate the details but we have a really good foundation he said for determining cost. So he's getting close. Remember that feasibility report he thought we'd see in February. Uh the meeting with the council is next week on
the 10th. You remember that to talk about the streets and the walks. He has those drafts complete. Um and so some remaining items is that north side storm the eighth street from ash to the river. the split estimates with, you know, Mandot takes care of a lot of the street costs and we do the utility cost, but
the storm is split. We're trying to work out what that split percentage is. Fair. They'll cover what's on the street, but then we cover everything that drains to the street. So, we'll see what that number looks like. And then we'll have some hopefully some better some preliminary cost estimates for us next week. And then once they get that uh
report prep, after we tell them what street sell to include, we should have that either January or February, we'll see that feasibility report and we'll really know what our our expectation costs are, which falls right in line with that whole sales tax conversation. So, um other than that, he'll uh he'll
be here next week, so we'll have that meeting. >> Um Vicki, just a a comment on that. I know when you go east of um Ash on a street, that storm runs kitty corner across properties underneath just about
houses and pools and everything else. Um you know, whatever we decide to do there is definitely going to have some impacts. >> Uh what the plan is preliminarily on that because it goes into S Street and right where you're saying it takes an angle and goes cross country in a 30-inch line. Y
>> um that line we will continue to use but we'll supplement with a new line that we hope to go straight east and go out past the school. >> So it will impact the only property will be school property that will be impacting. We won't be going across the other private property. Those other ones
will remain active but they won't take the majority of the flow anymore. >> All right. Thank you for that. >> Unless you want to buy some houses. >> Nope. But I have had some of those property owners talk with me. So I just wanted to Yeah. ignore that.
>> Okay, any other questions? All right, we'll move on to our action items. 7 A, approve waiver of excess liability. >> So, this was what Mark was talking about. You have kind of it's kind of like a two-part question. Do you want to wave the tort limit, the statutory tor
limit? And then do you want to purchase the excess liability, which is like an umbrella, you know, that tort limit and the waiver, all of that has to be and it really applies more to if you have a multi-inccident thing, a squad cars in an accident with three other vehicles and multiple people get hurt or a plow
truck or something that we're liable for but involves multiple people where they could get awarded in court a lot of damages. That's really where the umbrella comes from. you know, we don't some of the other things the umbrella covers were not as risk as we are on that type of thing. So that's why the
councils in the past voted to purchase the excess liability insurance. You certainly don't have to, but we have consistently done so in many years. So that's the question before. Do you want to continue to wave that tort liability and purchase that excess liability
insurance which was 13413 plus 4%. Okay. Comments, questions? Otherwise, I'll look for a motion on that item. Wave tort limit and purchase excess liability insurance is
what we've done for the last >> I'll make that motion to wave the tort limit and purchase excess liability. >> Okay. And a motion by Heidi. Do I have a second? I'll second it. Any other last minute discussion?
>> You know, we talk a lot about insurance. How much do you have? What do you you know, what do you pay for it? What's the right amount? And it's a it's always a it's a tough conversation, right? Because >> you hope you never have to use it. >> So, you purchase it and you don't want
to use it, but you pay 134,000 a year for it. Um that's why I I just want to note that it's kind of a you know everybody may have a different thought about how much insurance or how much risk uh we have
and um >> well we got a lot of real estate. We got a lot of vehicles everything that it all adds up and anything could happen at any point in time. >> I'm not opposed to it. It's just if you
look at it over the years, I mean, my mind's just going tfold, right? Um 130,000, whatever that number might have been over the last 10 years. Again, it's it's an insurance blanket is really what it is, and you have to have that. But, um,
just wanted to throw that out there, I guess, for com. >> Okay. Any other discussion? Otherwise, I have a motion and a second. I'll call the question. All those in favor signify by saying I. >> I. >> I. >> I. >> Opposed. Abstensions.
>> I. >> Motion carries. >> Four in favor. None against. One abstension. 7B. Approve resolution 2025-107 approving the 2026 levy.
>> So the levy presented is the same as the preliminary levy that was adopted on September 17th. a total 2026 levy of 2,889,255. This is resolution 2025-107 adopting the final tax levy for taxes
collectible in 2026. >> Questions, concerns otherwise. Do I have a motion to approve resolution 2025-107? >> Motion to approve. >> Motion by Scott. Do I have a second? >> Second. Second by Joel.
Last minute discussion. Call the question. All those in favor signify by saying I. >> I. >> Opposed. Abstensions. Motion carries. Five in favor. None against. 7 C. Approve resolution 2025-108.
So this is the updated budget incorporated the changes from the preliminary as a result of the insurance and other adjustments for a total expense budget of 12,965 35630 of that the general fund is 4,72150230. The balance is syncing fund special
revenue tiff debt service and capital projects. Uh this is a resolution 2025-108 accepting or adopting the 2026 final budget for all funds as presented. And the resolution lists every single fund individually for you.
>> Questions, concerns. Do I have a motion to approve resolution 2025-108? >> Motion to approve. >> Motion by Heidi. Do I have a second? >> I'll second >> Joel. >> Yep. >> Okay. Seconded by Joel.
Last minute discussion. >> I think it's we work hard to try to decrease this this fund or this our budget. Um personally I was hoping we could get further get lower. Um it's a tough animal. Again like we just been
talking about everything cost money but I was hoping we could do a little bit more than where we ended. So just my comment. >> Yeah. Well, most of it I think is because of the project we just got done, which three of us knew about before we
we got into this point. So that's where the increase was. So >> things need to get fixed. Any other discussions? Got a motion in a second. Call the question. All those in favor signify by saying I. >> I.
>> I. Opposed. I >> abstensions. Motion carries. Four in favor, one against. 7D, approve resolution 2025-109 approving inner fund transfers. >> So each year at year end, the city
council approves funds transfers between funds. Uh these include that fire department to the debt service sets their final payment toward the city hall bond. Uh we take money from the storm water utility for the 2012 Fourth Street project. We do have money in the sinking
fund uh which was for the PD cameras for a grant we got a few years ago and then that we put so much back each year into the fund to cover that year's costs also to we had money in the scing fund for the siren for a parks mower. So those funds will all come back into the
general fund and going the opposite direction the the street and the parks uh both had budgeted to put money into the scing fund for future projects. So we like buy a plow truck and that type of thing. uh the EDA as a operating transfer to the projects fund for an
abatement pay payment for Main Streeters's apartment. Uh the final payment will be in 2026 and will only be about $11,000. Then that will be complete. Uh we do have uh the TIFF fund does pay the general fund $2,500 a year for administering the TIF districts. Uh
the airport operations fund uh puts capital money into the hangar project of 15,000. We're closing that ARPA fund. Um, that was the money, the federal money that we received. There's $78,000 left in there that was coming back into the building fund to do the air
exchanger that we did this year. Uh, then we're closing another bond fund that we had paid off. There's a few residual dollars. We'll just transfer that to another bond fund to help settle that debt. Uh, the the EDA project fund, the street project, that was that Cana
Avenue project that what got that was done. Keley did the work and now the EDA is paying that project fund back that money. Uh we did from the hospital fund uh some uh operating dollars to the library and arena and then that sales tax fund to trunk highway 71 that I talked about earlier. Uh we take that
sales tax money and put it in the project fund for engineering. So the total interfund transfers for 2025 1,112,4007. That's resolution 2025-109 authorizing the inter fund transfers for 2025.
>> Questions, concerns? Do I have a motion to approve resolution 2025-109? >> So motion by Brad. Do I have a second? >> I'll second. >> Second by Heidi. Last minute discussion.
Call the question. All those in favor signify by saying I. I. >> I. Opposed extensions motion carries five in favor none against. 7E approve resolution 2025-110 approving accounts receivable
adjustments. >> And this is something also at the year end that we do to remove uh bad debt from accounts receivable. Many of these have already been sent by city action earlier to special assessments. There's some that will be written off which are like some uh finance charges where
people paid the bill and didn't pay quite all the finance charges if they crossed in the mail etc. And then also some that will be sent to collections that we can't certify for taxes. We have a total amount of $7,399.76 that we're requesting to uh write off as
bad debt. If we do collect them through collections or we do collect them through special assessments, then they go back in as new revenue. So that's resolution 2025-110 approving those adjustments to accounts receivable. >> Questions, concerns.
>> Do I have a motion to approve resolution 2025-10? >> Motion to approve. >> Motion by Joe. Do I have a second? >> Second. >> Second by Scott. Last minute discussion. >> Call the question. All those in favor signify by saying I. >> I.
>> I. Opposed. Extensions. Motion carries. Five in favor, none against. 7F, approve resolution 2025-11, approving minor subdivision. >> So, Harland and Jennifer Hector have requested that the parcel of land at
3304 Birch Street North be sub subdivided into two parcels. Uh they the parcel is approximately 29,063 square feet in size. It's zoned R1 single and two family residential and a certificate of survey has been provided. It's been developed with a twin home
with a proposed property line division located within the wall adjoining the two units. All zoning criteria for lot size setbacks and impervious coverage have been met. Upon approval, the property will be split and can be sold individually. Uh this is resolution 2025-11
approving that minor subdivision. >> Questions, concerns? This didn't go with two planning and zoning. >> And when there are when there's not a public hearing required and they meet all the criteria, it just comes straight to the council. >> All right.
Any other questions, concerns? Everyone knows where this property is located. The only concern I had was I I asked Vicki earlier is whether or not after you make that subdivision if something would happen to that
building if that smaller lot was still going to be able to be built on and not be end up being a non-compliant lot. And she said it would be able to be built on. It wouldn't have to be connected with the other one. So it would meet all
the setbacks. So with that, no other questions. Do I have a motion to approve resolution 2025-11? >> So move. >> Motion by Brad. Do I have a second? >> I'll second. >> Second by Heidi.
Last minute discussion. Call the question. All those in favor signify by saying I. >> I. Opposed. Abstensions. Motion carries. Five in favor, none against. 7G, approve appointment of paramedic.
>> Kathy Stupert, the ambulance director, has requested the following. She states, "Daniel Starka is a licensed paramedic who now resides in the sock center community. He has previous experience working on an ambulance service in the Cross Lake area. Daniel is interested in becoming a part of the Sock Center ambulance service. We believe he would
be an asset to our service to assist us with ALS medical calls and ALS transfer needs. Pending a positive background and reference check, we would like to recommend Daniel to be hired as a part-time paramedic for our service starting at the current EMT level four rate for non ALS calls and paramedic lab
level one pay when on ALS calls. So the request is to appoint Daniel Stark as paramedic as presented. >> Questions, concerns? Do I have a motion to appoint Daniel Starka? >> So motion motion by Heidi, second by
Scott. >> Last minute discussion. >> Sure. It's great to see people volunteer, want to get on experience because you don't always see that. >> That's right. >> Especially paramedic. I think this is number four. >> Five. Five. >> Five. >> Five paramedics. That's pretty That's
pretty big. >> Call the question. All those in favor signify by saying I. I >> opposed abstensions motion carries five in favor none against. 7H approved resolution 2025-112
approving minor subdivision. >> So uh in the preparation of the construction of Tractor Trail and Cana Avenue, including the drainage pond, the owner granted the city of an easement. The owner's attorney has now reached out with a proposal that the property be deed to the city rather than remain an
easement. that arrangement of it would be preferable to us as well. So it would be a dedicated road now instead of just an easement over the property. I think his motivation for that was if he doesn't own it anymore, he doesn't pay taxes on it. So smart move. So I do have a copy of the survey and the legal description was prepared by Stantech
along with resolution 2025-112 approving the subdivision. Uh the reason I need to have the subdivision approved this way is the county won't record that deed unless the city council grants it. Otherwise, people would be at the county recording lot splits all the time. >> Yeah.
>> So, they have parcel A, which is the drainage parcel, parcel B, which is the road parcel, and then, of course, the remainder parcel that is there. So, that's resolution 2025-112, approving the minor subdivision. >> Questions, concerns.
Do I have a motion to approve resolution 2025-12? >> Motion to approve. >> Motion by Joe. Do I have a second? >> Second by Brad. Last minute discussion. Call the question. All those in favor signify by saying I. I. Opposed.
>> Motion carries. Five in favor. None against. We have no unfinished business. We then move on to new business. Budget for author's edition phase two final plat and infrastructure. >> Because I just got that today and the EDA hasn't had a chance to review it.
I'd recommend that we table this until the EDA has a chance to meet and review the costs. We don't really need to have action. It says information. So >> yeah, just consensus, >> general consent that we'll wait till the
information is in front of us. >> Okay. >> Agreed. >> 9B personnel committee performance appraisals. >> Uh just just a little bit update on the personnel committee. um they met and they're going to be conducting interviews with all the non-UN employee
administrative administrative staff staff as a precursor to a more formal performance appraisal process. The more formal part will probably happen after the first of the year. Uh then the job description are all being reviewed for potential amendments up to and including potential grade adjustments. So they've
been looking at all of of the non-union. It's been some time since that's all been reviewed. So you know there's potentially some great adjustments that are going to come out of that. So just kind of information only at this time >> questions and on that.
Okay. And then 9C eligibility list for law enforcement. >> And this is also more information or kind of a general consent item is that our eligibility list is old or we've hired everybody off of it for the fire for the police department. I think we have for the fire department too now
that I think about it. Um, but anyway, so we want to want to get working on that eligibility list for the police department pending future retirements and and whatever else may happen at the police department. So, just kind of information to get your get your blessing to go down that road and get
that list worked on. >> General consensus, you will. >> We got one coming up. So, >> yeah. >> Okay. General consent. Go ahead. Do it. Do what you got to do. Joe, that brings us to our consent agenda. We
have schedule of claims, unpaid claims of $149,92,922. We have resolution number 2025-112 accepting contributions of $130.75 from the men's card playing group to be allocated to the senior center,
$100 from Sandra Thomas family to be allocated to the shade tree department, and $500 from Dan Willy Southdown to be allocated to the ambulance department. In behalf of the city council and the rest of the city, I want to thank those
people are in groups for their donations. Is there any questions about the consent agenda as presented? Do I have a motion to approve the consent calendar as presented? >> Motion to approve.
>> Motion by Joe, seconded by Scott. Any last minute discussion? Call the question. All those in favor signify by saying I. I. Opposed. Motion carries. Five in favor, none against.
Informational items. The workshop. >> Just one reminding you that next week, week from tonight at 5:00, we Keith Yap will be here. We'll be talking about all those side street connections to the trunk highway 71. He'll have some estimates of costs. So, that'll be our time that we're like talk to each one and say, why is it important to connect
this a certain way or can we put that off till a future date? So, um, okay. >> Hopefully he'll have that because then the following meeting on the 17th, Minda will be here to make the presentation on what the advisory board has been seeing up to this point. So, they'll be here in
person to make a presentation and provide you some maps and some information on what that project's going to look like. >> Okay. Uh, Vicki, would it be possible to get th that presentation prior so that I could look at it and feed my comments since I will not be here on Wednesday?
Um, I will talk to Keith and get as much as I can for you. >> I'd like to at least be able to share my thoughts as I've I won't be here. I will be out of town. >> Okay. >> Okay. >> Any other questions? >> Okay. That brings us to the end of our agenda. Do I have a motion to adjurnn?
>> Motion to approve. >> Motion by Brad, seconded by Scott. >> Sorry, Scott. >> Call the question. All those in favor signify by saying I. >> I. >> Opposions. Motion carries. Five in favor, none
against. Meeting adjourned.