[Music] call the meeting to order please rise for the pledge of allegiance algi to the flag of the United States of America and to the Republic for which it stands one nation
under God indivisible with liberty and justice for all J roll call Mayor stone is absent approval of the agenda are there any changes additions
take okay any other changes if not is there a motion to approve the agenda with that change motion to approve motion by Diane is there a second second second by Joe all in favor say I I oppos motion
carries uh approve minutes July 17th regular meeting any changes hearing nothing is there a motion to approve the minutes as presented I'll make a motion to approve motion by Shon is there a second I
second second by Diane all in favor say I I I opposed motion carries four in favor none against we have no uh excuse me I'm jumping ahead this is a moment for any public to speak to the council is there
anyone here to speak to the council is there anyone here to speak to the council nobody came last time is there anyone here to speak to the council seeing no one hearing no one public open form is now closed we have no public open or public hearings so
reports and presentations feasibility report Keith thank you acting mayor and councel I have a presentation so you don't have to uh hopefully you get a chance to read your
reports this off here so I can go around a little bit all right so I'm going to show you this is the 2025 Capital Improvements project um this basically is the project well I guess I'll move forward I'll show you where that project
is there we go uh the project location is uh on the east side of trunk Highway 7 71 bounded by 71 on the on the West Side Sinclair Lewis on the North side basically Ash Street on the east side and it goes all the way down to 9th
Street South uh and it does not include Fourth Street South as we've done that project a few years back uh and and I'll describe a little bit later it does not include at least at this stage uh one block of Fifth Street South coming off
of um s or excuse me trunk Highway 71 to uh keep showing up here to uh to Pine Street make this not come back all right so the pro proposed improvements are shown in the gray there the dash line as
you could see is what our first cut of where we think phase one and phase two would be uh we've talked about splitting this into a two-year project whereas the first year would be 2025 the next year would be 2026 for phase two uh Street reconstruction existing
conditions just got give you a few of slides here to show what it looks like here this is 6th Street uh looking West from Pine Street you can see the street is in pretty bad shape we have some curb that's even missing on a on a on a block there it just was never installed um a
lot of patching a lot of overlays a lot of seal coating and those kinds of things that have been done over the years through those areas uh another one this is Bert Street uh uh North from 9th Street uh you can see once again a lot of patching going on through here some
low areas you can kind of see some water right behind that truck some low areas in the road the water sits those kinds of things um this is one that shows Pine Street uh North from 8th Street you can see once again see a lot of uh some
degradation right there at the catch Bas in there where the the concrete's falling apart you can see a lot of cracking alligator cracking along for the existing pavement uh as you look up to the north through there uh same thing here now this is 8th
Street going west from Pine Street you can see this street is uh is not an urban section so it doesn't have curban gutter uh you can kind of clearly see it's in pretty poor shape um breaking apart a lot of patching and those things have gone through this area as well over the
years um shows a little bit of an examples some of the some of the existing condition of the kbon gutter a pretty bad spot here on Street this is U kind of birch and Fifth Street uh the concrete curb and gutter you can see is going up and down it's all broken apart
and spalling so it's in pretty bad shape through there uh and this go shows this one shows us a little bit of some of the existing conditions with some of the retaining walls there's a few retaining walls on the project real similar to the 2022 project just some things that we'll
have to deal with you can also see some of the concrete the curbing gutter um decomposition and that picture to the left um in that so you can see the degradation that's occurring through those through those areas the pro pro proposed improvements
this is a kind of a big area so I tried to get as much on as I I could without making it too small unfortunately it doesn't show up really good on this particular projector but uh basically all the water M all of the sanitary the sanitaries in the in the green lines
there the blue is the water lines everything's being replaced through there most of the water main is 4 in and 6 in there through there now which is not adequate certainly not the the 4 in size it doesn't provide us for fire protection most everything we do now is is 8 in we occasionally will have maybe
a block of 6 in where it's a connection between two 8 in we'll do that but generally uh most everything's replaced with with 8 in of sanitary and 8 Ines of water through most all of this the hydrants are generally in the same location if you recall driving through
here anytime recently you'll see some of the hydrants are like really close to the road real close to the edge of the of the concrete curban gutter those things would be moved back as we typically do now so they're not a hazard for for drivers and those kinds of things so we be relocating some of those
providing a few more gate valves to provide some isolation capabilities through there as well uh the red lines show some of the storm sewer through there uh it's one of the big items on this project really is Storm sewer because they and I I'll get into a
little more details but there's a large area of trunk Highway 71 that ultimately flows down a street all the way down and up up into the flood plane of of of sock river through there and I'll show you this in a little bit but uh we need to replace that it's undersized at this
point it's undersized for the current conditions and it'll certainly be undersized even more when we upgrade trunk Highway 71 through there as well uh so and it's very old it's about 80 plus years old through there it was in install a long long time ago um and
there's another issue and I I'll show that in a little bit here as we go further on Ash Street now just so you know everything basically to the east of Ash Street I've provided some cost for that because it does need to be extended and connected but I haven't included
that in the cost for this project specifically as it relates to assessments but I've given us a cost so we can mul it over and decide is it time for us to potentially do and we're talking about this area in through here and going to the to the east uh that is
something that needs to be done but it could be postponed um you know for a couple years and perhaps do it as a part of trunk Highway 71 project those kinds of things it does need to be done but it does not necessarily need to be done as it relates to this project
itself um this one once again it's kind of the middle of the project we're kind of moving North through here 7th Street 6th Street Fifth Street uh across going east and west through there in Pine and Birch once again you can see the where the where the um gravity sanary sewer
lines all the green and then blue for the water mans one of the changes we're making currently everything on Bert Street on storm sewer all the way down from 9th Street flows All the Way North all the way up to fourth street and it's very shallow it's very small it does not
have capacity for it in order to able to get capacity and to be able to get grade we've actually split that so at basically this portion of Bert Street will now go south into that trunk on 8th Street there and then just from Seventh
or Sixth Street going north will go up into up into fourth so we're able to get capacity and we're able to get enough depth of grade to be able to make that work through here so a little little bit of a change to where what currently goes on with the storm sewer system through there also those kind of those darker
gray lines you can see through there those were looking at proposing new sidewalks those are areas that don't have sidewalks most of the area has sidewalk on both sides of the road but there are a few blocks that do not have that a street there was a neglected I'll go back real quick on a street you'll
see where there's areas where we do not have sidewalks I've kind of laid out what I thought is sort of maybe the worst case scenario it's possible the council You may wish to do something maybe a little bit different than that but I included costs to go kind of what I think might be the maximum of what you
might consider doing through there which is kind of having the both sides of the road from Pine to Ash but then a crossing and having one side on that easterly edge end of of Pine Street or excuse me of uh a street through there from Pine to 71 so that's what I've
included for sidewalks in through their new sidewalks the existing sidewalks would be removed and replaced with with the project and on the very North End um basically there's we're not doing anything on on Fourth Street itself in
through here that's been done we do need to make a couple connections on on on storm sewer into Forest Street here but everything else stubbed out and we'll be making those connections on water um stubbing out so that we've got enough capacity for basically we have a lot of
impervious up here and the parking lot in there and there's not enough capacity what's there currently now we've added a new hydron up here just so there's more ability to cover that that commercial area because it's really actually a little bit uh uh negligent on the the
coverage for you know that we run we usually do 250 foot radius for hydrants and make sure we can kind of cover everything in a 250t radius from each hydrant um and so that this area didn't have adequate coverage I added another
hydrant through there so that's kind of where this one's at um once again replacing all the sanitary sewer and a water man through those through those areas um just examp I will real quick what the water man construction looks
like this is a little bit more for for public to be able to see these services that all be replaced storm sewer be new storm sewer as well through the project um now we get into I talked a little bit about the I talked about this layer to trunk storm sewer so this area
in red here is approximately the drainage area that all drains down and it's collected right here at 8th in trunk Highway 71 it's about 40 40 acre area that drains into into through here all this goes currently through the
existing trunk system comes down eth cuts across through here and discharges up in this location through here um what we have and I'll show you in a minute a little more details you saw a little bit of it on the previous where there's a future Trunk relief where we would
actually extend that larger trunk uh there's a 42 in it would be extended to here we would continue to utilize this 30in through here but we would need another pipe that actually comes out and discharges here so actually the water would split if you will to provide
enough enough um cavan capacity and this would be another 36 inch line that would come out through here we just do not have enough through this line through here to provide for a 10-year storm event which is what our our city standards are and it's also what mot's
standards would be as well so that move forward this is what that trunk storm sewer system would look like uh once again continues from as Street extends for a 42 inch up to this area makes that
Junction that would split apart with another 36 in um going to the all all the way through we have a fairly open area through here however obviously you'll note that that is on school property so there'll obviously be easements and those kinds of things that would need to be done in in the future
um uh I do have a cost estimate in our report for basically to re to do all this including removing all the street putting it back with the exception of this basically is from kind of curb to curb so it's the inside so it doesn't include a street reconstruct as if we
you know it doesn't include curb and gutter it doesn't include sewer doesn't include water doesn't include services in that area if we chose to do this we might wish to think about are we just going to reconstruct this area and add those other elements to the project in the future but this can be pushed out
you know a few years before this has to be done this would we could make a temporary connection here we did actually in four Street some sometime ago actually when we did as Street we made a a connection for for Street then several years later we did for Street and connected to it so it'd be similar
what we do over here at Ash Street we currently have this Junction through here um this is actually what it looks like unfortunately this you can kind of see this it does um go underneath a house and underneath kind of the edge of swimming pool back there so it's not an
ideal situation um not quite sure how that all occurred you know occurred it was in a long long time ago and somehow things happened over the years and there's so we got a little bit of a problem there um generally I think you know we could that that sewer that's
that storm sewer is old um those could be uh you know fixed in place where if we need to go in there and rehabilitate it we can do a cured in place product those kinds of things to still make it structurally sound through there but you know I just I did want I thought it'd be Miss if I didn't let you know that there
is a problem there is 80 plus years old and it's underneath an area that it really unfortunately there's a house on top of it so that is a concern um so we it's something we shouldn't ignore we probably need to be looking at an
assessment of that and saying okay what kind of conditions that thing in are we have any sort of imminent problem that potentially could occur and make sure that we're ahead of any sort of uh collaps or anything of that nature that could you know potentia I don't want to
raise concerns too much but it's something we need to be aware of and be be monitoring through there the other option is if we choose there something to talk about yet is if we choose you know I want to avoid this
we're going to basically fill that and and you could grout that whole pipe and just make it a solid but now I've got to figure out a way either either I abandon all of this and now I have a larger pipe that comes through here or we fig figure out another way to connect and come
through here and make another connection here so those are some details that we need to discuss um we don't have to do it today but those are things that we want to have on our plate to think about as we move forward to the trunk Highway 71 project at this stage so wanted you
to be aware of that uh Street widths in here they vary a little bit existing roadways vary from 34 to 36 feet in general with the exception of 8 Street uh between Birch and 71 is a smaller it's a 26 foot street through there uh
proposed roadway at the state would be to put it to our standard 36 foot uh face to face with concrete curb and gutter um our standard Street sections 8 in of aggregate base 2 in of the binous base course and an inch and a half of
wearing course these are the costs that we have for it I'll first draw the the total cost you'll see these but broken down these are the total costs of the project by each by the streets and lateral sanary and those uh through here this trunk
storm sewer is a portion that I've actually pulled out of the a street and essentially signed that to that 40 acres along trunk Highway 71 so meaning that it's not part of the assessments but this is part of a future assessment so we'd hold those dollars and use those
against that area when we do trunk Highway 71 okay so a total project costs about $6.6 million for that um you can see our our assessible percentages through here so these are the actual
rates per foot and per each per square foot and you can see what the accessible amount for those would be about 26 2700 for the Sanitary Service 2,800 for the water service um we've got we got two different kinds of storm sewer I've
broken them down by residential and then kind of way up North into the S Clair Lewis area there's some commercial properties through there so that's a different rate based upon its its runoff value if you will I'll make it simple by saying that so that's why those are a little bit higher through there for
those square footage uh we have our concrete walk through here I've broken it down by cost by City p and the totals of the assessments about 2.6 million for City cost and just under 40% of the project the Pu is just under 2 million
or just under 1.8 million it's about 26.6% the proposed assessments preliminary would be 2 point a little over $2.2 million for a total part of the project about 33.8% that future Trunk storm sewer is about
$461,000 it's about 11 cents per square foot including this and that which would be part of a future assessment in for a larger area so that's so I wanted to give you a sense of what that could be so that's what those are we like I said
this number we don't necessarily have to do with this project but it's something I wanted you to be aware of kind of what those cost would be and it can be something that we discuss and decide is it do we do this now do we hold off for and make that'll be a separate project we'll do it with 71 those kinds of
things but something we want to talk about as we move forward with that that so with that I'll entertain any questions you might have at this time I had a question regarding Eighth Street um the sidewalk which I know is
an option that we can we can change because it's kind of a worst case like you stated to do sidewalk on both side I know it's necessary because the the number of kids that I see walking to school or biking to school on that road when you're driving straight into the sun I think sidewalk is definitely
necessary on one at least one side that street I'm just curious on the width of that road I mean there's not much wiggle room on the north side of Eighth Street between Pine and Birch yeah it's it's pretty tight
through there there's no question those are things that we'll get into uh final design we'll have to look at a little more deeply and figure out can we do this we might not be able to do 36 feet through there maybe we have to narrow that down to if we don't do say we we don't have parking perhaps on one side
we could do a 30 two foot or we can even do where we had no parking for maybe a block or something of it where we could make that even narrower for that so those are things we can look at when we get into a kind of a final design on it so if we need to there is Storm sewer
there's a pond on the South Side there's easements on that South Side for that storm uh I know one of the assessments um does is fairly large it's for that one lot that actually has the storm sewer pond on it our assessment policy doesn't specifically address you know if
they have a stormm sewer Improvement it doesn't say that we don't include those Square footages so right now it is in there but that might be something where the council wishes to to make some changes to to accommodate for those kinds of things because that would make that number come you know significantly
down for that particular parcel you're talking specifically about that home on 8th Street that has the 200 ft of Frontage correct yeah correct um and then my second question is the homeowner aware of that future possibility of storm water that that
main running under their house I'm I have not spoken to that person I don't know if Vicki or if anyone has at this stage or not okay you decide to forward I think as a minimal I would say it's probably something we wish to uh
actually go in there and take a look at it it would be fairly easy to take in that that stretch that's underneath the home just to assess what kind of current condition it's in make sure we're not in something that's looks like an imminent failure going to occur or anything and it hopefully it won't be hopefully it'll
be just fine but it might be something we wish to you I can work with Ben on that to maybe take a take a look through that he he knows that it's there and he said that there's a plan to go around it in the future he got permission to build
so I'm not aware what that is is but it would be a little challenging to go around it but not it's doable but it's challenging Council have any other questions so is this storm sewer work uh
proposed with a street that will then lead to that future Trunk um is this all necessary to have done before we would get into that Highway 71 project it will need to be done at least with the 71 Pro project because that's where the majority of the water comes
through through there so it's you know if we as an example you could potentially say you know what maybe with funding we're not going to do say eth Street and 9th Street in those areas and leave that to another project maybe we do that sort of in conjunction or at the
same time as 71 that's an option and we push off that storm sewer and we do it as part of that project and we kind of put everything together as a part of that that is a that there's a possibility that could be looked at okay and then in your opinion with that
future um you know relief there would you think it'd be better suited if we were to move forward today with this year plan as outlined would that be better to do now or do you feel waiting till 71 is done would be a more appropriate time I would I don't think it's for me it's kind of either way so I
would say it's really more probably a funding issue if we thought we could move forward with it would it be nice to have it all done yeah it'd be great to have it all done is it possible financially to get it all done that's something Vicki will have to kind of run her numbers on but it would be ideal in
a in a perfect world to have that done before we get to 71 okay and then with this here per future uh line as well uh you mentioned possibility of reconstruct for a street
when we would would add that how old is the infrastructure and stuff under a street there and age of the row that we would do a construct early or or where we at timeline wise there yeah that that stuff is fairly old through there as well I don't have the exact dates on on those but it's you know I've driven through there you've probably all driven
through there it's the roads aren't in real great shape through there uh the infrastructure the homes are reasonably old so I'm guessing the infrastructure underneath is fairly old as well I can't tell you I meant neglected I meant to say this earlier everything in our study area is within the um when we when we
did an overall review of our santor sewer our water our streets looked at when we should be redoing these this happens a fall right in with the time we did this we said this is about six seven years out and guess what we're that's right where we are so it fits within our
our plan of attack for removing our roads and this I would have to look at it but I would strongly guess it's probably in roughly the same vein okay and that 461 includes the estimated easement cost to get the easement across School proper does not include the
easement cost so we we would have to look at that and you know hopefully we'd be able to do something a nice arrangement with the school district on that but I don't know that this okay but it does not include the easement cause Okay um guess anyone else have questions
before I jump in one more um so 71 comes we've got six sth and eighth street going right up to trunk Highway 71 any concerns with um when 71 comes through that we'll have to take any payment up any anything like that that we'd run up to that point yeah I think we what we
would probably do is go up to the what I'd call the begin rad so if you were headed towards 71 it'd be at the start of the of the radius of the corners we'd stop there so we would allow us the flexibility and getting those tie-ins those minor things we I don't anticipate
71 to change much from a grade perspective at all but there may be minor things so we don't want to go too far so that we've got enough play that we can make those radiuses we can make them all connect that's what I would suggest we do I don't have the Fifth Street in there
because if you were able to read it in there it's because there's a long there's a couple long services that go down Fifth Street right now and we have nothing to connect to if we run a a water down there we can't we'd have to go all the way to the other side of 71 to make that connection we really don't
want to do that this point so therefore it's best just to leave it other if we ran it and made those connections the the utilities is going to end up having a bit of a maintenance issue of always flushing that hydrant out to make sure we get clean water because there's not enough use on those services to be able
to to to to flush that main out through there so that's the reason I don't have fif in there um another option could be to not do you know and it's really kind of a financial too is maybe we side sixth and seventh we we won't do those
blocks either we'll do those with 71 so those are options we talked originally about doing those first blocks off of 71 as part of of as part of 71 but it was just structed to look at well let's look at all of it we can always pull back if
we need to on these so that's kind of where we're at today if we want to you know cut some dollars we can cut a couple blocks out here I would suggest if we do eight we'll want to do that all the way over but six and seventh that first block could also be something that could be could be cut
out but I'm not really worried about the tie in as long as we stop at the at the begin RADS okay and then just for sake we decide not to move forward on this what would you say the estimated useful life is of those existing utility infrastructures under there as far as
storm suit or water lines things like that well you said six six seven years and we're right there now so yeah we're right there now will it will it collapse you know today no um could it possibly yes I mean it's we're in that risky area I mean it could last for another 20
years and we won't have any troubles we could have troubles tomorrow you know so it's in that area that we I just couldn't tell you unless I was actually had televising of records of everything through there I was able to actually get into the water man and see what that looks like because that stuff is old
that's in there um but we we do have breaks through there in the water mains so we do have issues through there um it's every day we go it just increases our risk of problems occurring through there that's really it the storm sewer is very old storm is way under sized for
you know most everything is just 12 in and 15 in through there and it's just way too small for the for the amount of water that would is is being collected in from that service area okay that's all I had thank
you any other questions no okay okay all right um I think you're still up for the truck stop storm water yes uh agenda here uh trucks out storm water yeah
project updat so that project is basically complete at this point in time um we do have a change order in front of you we did run into two different items issues as we were put doing that project one is that kind of right where we at
the end of the storm sewer line where we turn into the uh into the ditch there there was some buried debris through there that that we didn't know was there nobody so it was we had to remove all this it was basically bricks old bricks and block and stuff that somebody had
dug out and buried in there and unfortunately we ran into it so these unfortunately things happen we we don't know what's underground until we start digging so uh the other thing is there was a storm sewer uh catch Basin that's for it's right by the scale at the truck
stop there that was a small pipe and it went into that that ditch um little pond area if you will we didn't find it it's just a small little 6in thing we never saw it most of the time we don't even actually didn't even know there was a catch Bas in there because there's usually trucks parked on top of it so
you didn't even know it was there so unfortunately so when we raised the grade of that in in the bottom of that pond We buried it unknowingly so unfortunately we found out after the fact that there was something there so we did have to go and and connect and
make another uh pipe that connected from that existing catch base and back into new one of our new structures so that was uh something we just were not aware of when we found it in the field as we were doing that work so that's um those are two things but other than that uh it's it's everything's done it seems to
be working well I heard good reports of the storms were the problems that we had across the street and down and with these large rains that we just had apparently they were uh significantly better so than they were and they didn't have any overflows right I believe no
overflows as far as far as we know so uh so I think we after 25 years we perhaps finally fix that problem so so that's good news so that's where we're at with that one any questions um there was there was a comment this afternoon um just talking
about what's what it's looking out like out there with the extra dirt that was agreed to be spread out I believe over truck stop property but is a maybe a little more than they were expecting Yeah in our discussion with them it was that this is where it's going to be and I even told them kind of how how large
it would be and how high the piles would be and whether wasn't heard correctly correctly but I know we had the discussion but U now we're hearing that they sure they want that dirt there so we're going to
have to figure out okay so if we have to move it there's obviously a cost to move it move it someplace else um we can work with them and see maybe you say it's your why don't you sell it you know there's there's a value to it you know maybe maybe they're willing to do that
but I do need to sit with them and try and figure out what we're going to do with that but there uh appears to be a a difference of opinion I guess of as to what should have been done with that dirt but I know we had the discussion of that's where the stockpile that's where
it was going to be so any questions from Council no okay thank you ke okay thank you park board report Vicki okay the park board met last night
Tuesday August 6th at 5:00 p.m. it was a regular meeting uh they did uh always receive a public works activity report and the campground her occupancy up is one is up one night over 2023 as of now so we're kind of right in that same time frame uh the community garden fence
project is kind of on hold uh Ben has met with representatives from them and they were doing some additional trying to find some additional fencing and and additional funding to finish that so I think at this point it's probably going to be maybe a 2025 project um the park board is looking at their Trail
maintenance and expansion plan and identified I think eight different areas or segments of trails that are in need of work or installation in the city and they'll be coming forward with a recommendation on what they want to put in the budget for next year so they'll have that recommendation at their next
meeting on the fitness Court grant that was that Blue Cross Grant to help with the construction of the fitness Court uh they have uh decided to pass on that application for that Grant at this time they may consider it again in 2025 but they feel there's other ways other places that money can be spent and there
was some concern with what some other cities are seeing for usage on that type of a court we are having moving in the park night it's August 2 6 at dusk so that is a Monday evening uh so we will be having actually a family night or family movie night there and we're picking a family movie to to show the
tower field ball field uh those ball fields we kind of not done a lot of maintenance on them and improvements on them in the last few years because there was talk of a a bigger facility going in it looks like that's not going to happen so we're now revisiting what we need to do with the infield Outfield whether we're going to put the well in for
irrigation and that so we're working we'll be working with the baseball association on their needs there we did receive an inquiry from the baseball association regarding placement of some donated bad batting cages perhaps one at JC Park and one at Tower riew so we're in touch with those and they also
recommend the purchase of the flex mower that's on your agenda later tonight okay that's it for the park board any questions for Vicki I don't have any okay Eda report so on the Eda they met today at
noon uh was a regular meeting at as well uh we did receive the pending notice of closing on the industrial park Lot Sale so that'll happen in October after all the dirt is moved that's on the uh the lot in the far northwest corner that has been sold uh we also uh talked about the
excess fill removal PR progress and how that's going uh also the purchaser of lot to at Aerosmith that's the one by Caribou they have ex exercised their 60-day extension uh we had that for their due diligence period just to kind of get paperwork in order reviewing
title commitments and that type of thing and we should have that on on track to to close within the next 60 days also with Tractor Supply we've been in quite a bit of conversations with them on what they need to finish up to get that project moving and so we should be seeing something in front of the city
council in the next 60 days on that as well and then also uh the fourth lot has closed on the author's addition we do have another one that the closing is set and another one is in the offer stage where we're doing it through the mail so we have a few projects there uh two
housing starts the one has already got the foundation in the ground the other one I think submitted their permit application today so we'll have a couple new houses up there our project there as far as the city is done the only thing we have left to do is install the mailbox and so that's one of those Community mailboxes that'll go up on the
corner and I just got approval today for the mailbox from the post office and so now we can put it in and then they'll come and do their key thing and people can start getting mail there so that's it for the Eda okay thank you any
questions all right thank you Vicki so we move on to action items uh 7A approve resolution 202462 accepting feasibility and calling for public hearing so this is about the the the meeting that we just talked about with Keith and so you should
consider the scope of that project recommend amendments and then call for a public hearing on Improvement if you want to move forward all affected Property Owners will be notified of the hearing and will be an opportunity to voice their opinions on the project it can be scheduled at a regular council meeting or at a special meeting can be
called for this purpose I did do some suggested dates that will still keep us in line for being able to get the notices out the pop and yet still have early enough that there's plenty of summertime for the engineers to finish the work they need on site to do the design you know we did talk about
possibly if if we narrowed the CH the project or whatever in order to to talk about the cost but I think when you're going into the hearing maybe you include the whole project so we everybody is aware of it and then we can narrow it down after that unless there's areas of
the project you just don't want to do and we just take them out right now so whichever way you want to proceed with that but if you're thinking you want to move forward with it based on the information you received tonight you know the dates I suggest are September 4th or 18th at the regular meeting uh or
we could do it on September 11th we could have a special meeting just for this purpose I anticipate there would be it would be well attended so okay what are council's feelings personally I feel like um maybe
a little more direction to see what numbers look look like pulled back to also have ready if we do call for that public hearing um yeah the scope of the project is huge gives me gives me little harbard
but if it's necessary if we can maybe cherry pick the most necessary and and maybe in the future have opportunity to revisit also depending on economy um if it's going to look different next year so for the hearing we could have okay here's the full meal
deal yeah and then if we pull it back this is what it looks like and we could we could we could present it that that way at the meeting and then we could also have we would have the assessments kind of narrowed down there's a lot of things on the assessments they were Corner Lots from prior projects um they
may have a a exemption for some reason or another they may have a new water service there's all kinds of those types of details that we have to comb through on those uh special assessments before we send them out so to just come here and have have like the full project and
then possibly eliminate some of it if we choose to do so that would be my personal preference um and then of course probably that means we'd have to push it out a little bit further to provide time I mean not later than these dates but maybe towards the the latter
half of those dates to provide time to get those numbers put together or do you think they would be ready for September I think that you know because everything is in in the system we could um as far as the assessments we just we'd send out the full assessments like we have so it would just be a matter of us going
through these now and and pairing it down as far as those exemptions that they have and send those out and and we have to have them out 10 days before the meeting but we always like to send them out early so that's why I said like we if you pick the September 11th one you
know that gives us a couple weeks yet to get it together and get it out to them yeah so my thought is we we do the whole scope as it's was presented here this evening um you know for the the public hearing and again we canare back say Hey you know we don't want to do that one block of sixth and seventh then
let's maybe pull out eighth and or you know that part that Keith had mentioned we could do a 71 so we could look at those options I think we presented as it was proposed here um would would be my thought and then yeah have have those costs of okay instead of 6.6 we'll be at 5.2 if we pull these out or whatever
that is we can kind of figure those things out as far as the hearing date um September 11th I will not be available September 11 that's the only thing I would I would what related to my schedule um on being in attendance and I know it would be well
attended so it probably would be nice to have it as a special meeting versus the regular meeting because it it will probably be a lengthy it does wday tonight I mean I just picked that day because it falls in line well I'm Gone the 9th through the 12th so what said I'm Gone the 9th through the 12th of that week
so for what it's worth to everyone else's schedule yeah I think it would be it'd be a long drawn out meeting for the 18th well either of the regular meetings but we do what we got to do well I can always watch the video and get up the spreed
would we take wait to take action until the September 18th council meeting then on how to proceed or would we make that how it goes that night you know if you get done with the night and you're like we're not ready to take action it'll it'll be tabled and if you're ready they'll take the action you know you can also do it as a special meeting ahead of
the regular meeting right you know rather than dragging out the regular meeting so there's there's options date preference I have no no problem I can be there any day I'm retired so I'm available all the time um I think a special meeting makes
the most sense yeah personally and if you're willing to do that just to get up to speed then maybe we just hold off on action till the 18th so we have full Council aware of the decision but we can make that decision that night too so if council's okay with the 11th that's fine
with me what time what would you suggest Vicki it doesn't it doesn't matter to me we do 6:30 as normal sure regular time okay um so is there a motion to approve
the uh feasibility study as presented and call for public hearing on Improvement I'll make a motion to approve the feasibility report and call for the public hearing on uh Wednesday September 11th at 6:30 p.m. I'll second that y motion by Joe second by shanon
all in favor signify by saying I I oppos four in favor none against motion carries um approve sorry excuse me 7B action item approve final pay request Keele underground author's project this is the final pay application for kley
this is for the author's Edition project it's been submitted uh we actually submitted it to them for approval and then it came back today so that's your update to the agenda um the total contract uh value completed to dat was 1 423 864 91 of which all but 96,6 6281
has been paid so is that 96 66281 that we're requesting to be paid uh tonight so I'm looking to approve that final pay request for author's addition to Keeley underground okay any questions motion to approve a motion by
Diane is there a second second second by Joe any discuss all in favor signify by saying I I opposed four in favor none against motion carries 7c uh change order number one
truck stop storm water project this is the change order for the truck stock project that Keith Yap was talking about a little bit earlier that's the orders for the removal of the debris which is the bricks and the blocks found during excavation and the addition of an 8in pipe added from an existing storm catch
Basin from a previously un known discharge the estimated cost of this change order is 22281 160 and I have the detail of what makes up that total cost on page 17 in your packet so we're looking to approve change order number one for the truck
truck stop project 22,0 28160 okay and we're going to get this presented back for a new a new signature right the difference was off on page 18 that I'm seeing change order of 19635 the change
order it's it's on page 18 he's already signed it the contractor has already signed it is that what you're asking but it's a different amount oh this oh at the top yeah so I'm seeing the motion or the action for 22
28160 his signature is on the page 18 for 19635 I guess we'll have to ask Keith about that okay but which amount it is that we're approving the yeah the Pieces come out to that cost so just
wondering we'll just have to represent for new signature don't we can get that corrected okay any questions otherwise is there a motion to approve change order number one truck stop storm water project I'll make a motion to approve motion by
shanon is there a second no second second by Diane all in favor signify by saying I I opposed four in favor not against motion carries 7D appointment of EMT paramedic uh Kathy stford Ulus director has submitted the following
request for appointment to the department and this is she said Harry Dunn is a licensed EMD who resides in sock Center he took the EMT class on his own and has been doing right alongs with our service he will be starting paramedic school this fall in St Cloud but will continue to write reside in
sock Center Harry has submitted an application for hire and I recommend that he be hired as a probationary EMT with our service so that is our request is to approve the appointment of Harry Dunn as a probationary EMT effective August 7th 2024 okay that's Dr Dunn's son yes yeah
I'll I'll make the I'll make the motion to approve okay there's a motion by Diana is there a second I'll second second by Joe any discussion um I just have one question because it does say on the agenda emtp paramedic is that just to cover all
bases or is the intent that he would eventually the intented he would eventually after he becomes a paramedic then advance to become a paramedic here as well here as well like when he's doing paramedic duties would get the paramedic pay okay okay I have motion a second second
all in favor I I I opposed four in favor none against motion carries 7f approve resolution 2024 63 accepting quote for Flex mower at the city council meeting on July 17th the council approved a
resolution authorizing staff to solicit quotes for the replacement of the Land Pride flexmor two quotes were received received one from modern farm for a Land Pride for $26,000 and from Midwest Machinery for a frontier for
25,300 so we're looking to approve resolution 2024 63 accepting the quote for the flex mower for Midwest Machinery for 25,300 which is the low bidder I just have a question regarding the difference in price $700 was it
um is is the Land Pride that worth the 26 if we were to go with the 26 is that preferred or are we just choosing the the less expensive one I guess we'll bring Ben up for that answer both are very equal um pieces of Machinery so the lesser amount one is
going to work just fine for us we don't need to spend the extra so okay we're we're good with that one okay any other questions or discussion if not is there a motion to approve the purchase of the frontier FM
4115 Flex swing for 25,300 motion to approve motion by Joe I will second all in favor signify by saying I I opposed four in favor none against motion
carries um 7g resolution 2024648300 a portion of the home and garage on the neighboring property encroaches over the property line onto his property a survey has been completed it's attached for your review in the packet it's called an easement area on the survey but it's actually going to be conveyed as real
estate uh both resulting properties will continue to meet the lot area and Frontage requirements per zoning so we're looking to approve resolution 2024 64 approving that minor subdivision okay any questions
I'll make a motion to approve motion by Diane is there a second I'll second second by Shon any discussion all in favor signify by saying I I opposed four in favor none against motion carries 7h resignation
EMT uh Aon Felman has submitted his resignation from the sock Center Ambulance Service effective August 15th he has been with the service for 12 years and so we're looking to accept the res designation of Aaron Felman from the ambulance service effective August 15
2024 any questions otherwise I'll entertain a motion I'll make the motion motion by Joe is there a second oh second second by Diane all in favor signify by saying I I opposed four in favor none against thank eron for his
service 7 I approve pay request number one truck stop storm project this is pay application one for the truck stop storm project has been submitted for approval you know the project contract is 30814 be plus the change order that you approved tonight uh the amount earned to
date as of the date of the pay request was 23117 after retainage leaves an amount due of 219 55173 so that's what we're requesting the approval of pay request number one to a check drainage for the truck stop
storm project for 219 55173 okay questions is there a motion to approve pay request number one I'll make the motion to approve motion by Shon is there a second a second second by Diane discussion otherwise all in favor
signify by saying I I I opposed motion carries four in favor none against unfinished business 8A ordinance amending Pace structure uh the the the city council had remanded research on the council pay structure to the finance committee uh we had a survey conducted that included
included similar cities the finance committee met today and I hav't here may have a recommendation at the meeting so that's so anyway we did we did discuss it today we bring it back to the city council to see how the rest of you feel about that um we looked at wadina Benson
Long Prairie Melrose socker oakus um there was a couple other ones that we looked at on how their Council structure pays uh wadina is a little bit more than sock Center the rest of them are equal or less than what we pay right now um we do two meetings a month they do
one meeting a month so they're a little bit different but other than that I want to throw it back to you do you want us to come back with a a an ordinance at another meeting to keep looking at that I'm kind of looking at the other two of you that were not at the meeting to see what your thoughts are um because Joe
and Heidi were there so it's the other two of you you want us to to move forward knowing now that you know we're kind of similar or do you think now is the time I guess what happens in this situation is we would would if we change it we change it by ordinance and then
it's published and the public knows and then they have opportunity at the election whether or not they like it not that they're voting on The ordinance but they're not voting on you if you're on the ballot and then it goes into effect after January 1 so it's kind of how they have it set up by Statute so I don't
know what your thoughts are if you want us to keep going we certainly can what I guess with what you guys were looking at what do you think uh something would be in L I mean what what did the finance committee uh my general thought was looking at it we were we
were compensated very similar to the other ones and didn't see uh See a reason to you know request an increase uh to the council but um that's just my opinion and certainly obviously everyone else has theirs and can decide if they want to move forward or
not I agree with Joe I mean I just just leave the pay the way it is I was not heavy one way or the other but leaning a bit more towards leaving it as is myself General consent General consent that we scrap it scrap it yep
okay okay 8B easement request over wastewater treatment plant property um this was the about the wastewater treatment plant easement request that we had so he's he's kind of circled back to us now and I did talk to him about the public utilities recom
mendation on that and um I did present the conditions to him that the council had talked about you know we talked about you know make sure that it you know if there's an easement and he C covers the costs and what may be required so he was kind of Uncertain one way or another then he offered to sell
the property to the city so but he wants to meet with the committee so I said okay I'll get a policy committee I guess it would be then together and meet with him I'm not certain you know he didn't want to come to the full Council I said well I can certainly set it up so you can meet with the policy committee and
talk about what it is he really wants to do or if the city is because part of it's next the wastewater treatment plan is why he's thinking we might be interested in it so I'll just set that up there's nothing you guys have to do tonight just that we just keep moving forward on it might as well get it resolved one way or another sooner or
later so okay okay moving on to new business roof repairs and air handling unit so we remember we had talked about the air handling unit here at City Hall and we talked about different things at the arena so this is kind of a solution
that we're trying to work on so we got some preliminary estimates for the replacement of the air handling unit here at City Hall indicates the cost is substantially higher than uh one of the contractors had previously anticipated and if it and also at that time it would be ideal if the membrane roof that was
was replaced at the time that the unit is on the roof because the roof this building is over 20 years old now so estimates for the membrane roof for the fire hall where the unit is located was obtained along with preliminary estimates for the repair over the police department which was also a membrane roof once the number was reviewed it was
apparent that these repairs cannot be completed within the conines of the current budget so we had talked before about perhaps a capital Improvement bond for City facilities if we could take care of our roof issues here at City Hall the air handling and perhaps the air uh some of the Arena the roof of the Arena the doors windows kind of that
kind of you know building secure the building type uh uh Bond I did reach out to to the bond console to make sure that they can be structured that way and there's a way we can do a capital Improvement bond for City Hall and sandwich it within a batement bond for the arena so there is a way that we can
do it um we talked about up it'll probably be about a 1.2 million bond by time we're done so that's something that I just wanted to present to you for information we want to look at you know it wouldn't be something we would do right away this would be a 2025 but
something to keep in the back of your mind that we might want to do we as staff will kind of get the numbers a little better for you and then we will present them um it maybe maybe um you won't want to do it and you want to start try to piece it together but we
thought this was a way that we could just get a bulk of this stuff all done at once because the bond that's paid for the city hall will be over and then that money can just kind of seamlessly go to the new one and that was what we were trying to trying to accomplish here so
anyway just information for you at this time we're just going to kind of develop some more specifications get some better numbers and I'll bring back the information on what the cost might be we'll have that at a future meeting but I wanted you to be aware that this is kind of the track that we're taking at
this time unless you tell us just stop so no I think it's necessary to find out just numbers if anything so moving on to sorry yeah no I just said yes okay 9B video surveillance
City brush and compost sites um we are seeing like quite a bit of dumping at the brush site of items such as large stumps the trees larger than the 6in diameter some appliances some furniture and then other and then also residents Andor others are helping themselves to
sand class five black dirt millings things that aren't for public use go and so what we're looking at in rather than closing it CU we've tried that before and that didn't fall didn't land very well that we're looking at some video surveillance options up there just to
let you know that that's something that we're looking at we found some I think that will work um that will tie into the internet at the uh shop and so we'll be able to kind of see what we need to see and then also we would be able to read license plates so some other cities that
I've talked to and they put in the system the first bill that went out for a dishwasher that ended up in the dump uh kind of ended it right there where it got out so um we're hoping that that'll hoping that that will work we don't want to close the site but it's also taking a lot of
time and then we have to take this to the to the landfill or whatever and then we're ended up paying money to get rid of things and that's and getting rid of stumps is just really no way to get rid of them so so we're just looking to we're going to proceed with the plans on the video surveillance and and come back with some
numbers and exactly what that will look like and um you'll have that at a future meeting so good just just just out of curiosity has this been occurring like all summer and just recently or has this been a past year problem too then what are you guys seeing down there it's been
ongoing for years now it just it just doesn't stop as the problem and I mean we're well aware that we're getting lots and lots of brush from outside of town I mean that pile grows exponentially on a weekly basis and I mean the only way we can get rid of it at a cost effective
way is to burn it which I know is stressful for people in town too M but the other side is it's like 10,000 bucks every time we would have to have that pile ground so by having these extra stumps and these big trees that's all extra stuff that we have to haul out to
another pit to get rid of because we just don't have a place to get rid of it there we have no way to burn it we have no way to grind that stuff up so we're just trying to prevent that stuff from getting in there I mean we get there's plenty of people throwing away edging and throwing away chairs and tables oh
jeez junk in that brush pile too so putting an end to that would be helpful yeah well I know i' you know seen the stumps and the bigger logs and stuff but you know the appliances I mean Furniture things like that is that been ongoing too or more it's been ongoing it's
nothing new it's just we're just kind of getting tired of plucking it out of the pile and then all the stuff that people are taking like class 5 and stuff we have all that cabled off but it's still happening doesn't stop them yeah well I mean certainly the video surveillance is
a is a route to explore but you know if it comes to closing the site you know the community is upset about that well take better care of it and call out people who are doing things I mean I know Mar shut theirs down because of that a number of years ago because people were dropping off furniture and stuff and you want to have something
nice You' got to take care of it so I mean hope hope the hope they bring it here hope the community is listening on this yeah well yeah now we get the storm so probably got to watch that Pilots rolling over right yeah if people weren't abusing the system that they have we wouldn't you even have to have
this conversation right absolutely yeah okay thanks Ben you okay any other questions about that is is the surve are you just looking into a surveillance that is something that we put up or is it something that uh you'd be contracting out through somebody else or
what we we' contract it to have it installed Well we'd probably help we'd put up the pool and burun run the power and that to it but we'd have a have it brought in and put up as long as it's good enough system picked up the plates yeah cuz it's not not all those things pick it up the
plates I can tell you that right well I guess what I was curious about is if there was any way I know in the past there and I don't maybe it's not still an issue but especially like with the um uh challenge Park and you had seen some issues there as well I didn't know if there was a possibility of tying in other needs with it if we were already
looking or is that not really something you yeah the CH park has been good the splash has been good we really hav any issues at all there this summer or even last summer was was pretty quiet for us um so that's good I don't think we need to worry about getting a robust system
put in down there okay but we did look at a good system that would work well for the compost site it would involve a plate reader in one spot and then in the other spot it would have um some high resolution cameras that we can see what people are dumping in the grass areas and the brush areas so and some what
we're looking at dbr storage or some sort of cloud-based storage as well yes it would all come down to our shop and then we'd have storage down there that we could access the data okay okay thank you sounds good 9C budget
Workshop um we just we were looking or the department heads are currently working on their proposed budgets for 2025 so we're trying to set a date for um the council to meet to have their budget workshop and I proposed to adopt
it on the September 18th meeting I think that's the third Wednesday of the month so that we don't have to have a special meeting for adoption because it has to be done by the 30th so I did promote I did put out five different dates you can pick one of them or suggest another one
that's up to you I set them all at 5:00 so it can get us time to get in here and you have adequate time for each of the department heads to present their case I think you got an email from the chamber suggesting that we do the September 5th
date because they want to have their their their Community engagement students attend I guess personally I have no problem making that adjustment work um I know Joe I think you said you're out I'm not able to make the Fifth Fifth work
actually only two of these dates work for me well we already took September 11th for the other meeting right yeah September 11th is is the uh special meeting on the improvements it could be a different date as long as I can have it so I can have it back and present to the council
by the 18th I I wouldn't suggest doing it at 5:00 before our regular meeting because there's not these meetings take a long time the budget I would rather do that on a different day other than you know when we have our council
meeting so that would leave us the 22nd of August or the 5th of September yeah what about the 28th of August or the 28th or the 28th of Aug 20 28th of August if you're not wanting to do it before council meeting would be the only one that would work for me the 22nd I'm
unavailable 5ifth I'm unavailable and 11th I'm unavailable okay 28th is okay 28th would work okay with the 28th okay Sean is that work I'm looking um I mean I think
so good choice okay so budget meeting for August 28th at 5: yep now the finance committee will all review this before it comes to the group so I mean if you know obviously if we'd have a Finance Comm me before I'd be aware of everything if if
you'd want to do the meeting without me I mean and accommodate the students on the fth I you know so I I'll have an opportunity to see it beforehand we also don't have Warren's dates to know if he can make it either um so I think at this point making sure
that us four here are able to attend makes the most sense yep so 28th yep 28th okay okay um consent agenda we have a schedule of claims unpaid claims of
$982,500 totaling $982,500 to the senior center we'd like to thank both of those parties for their contribution we have a request from miss teras doing business as Mustang bar II third Incorporated for temporary extension of premise permits for an anniversary and Bann on September 7th
2024 in the back parking lots behind me's old building and Old Main street drug building from 9:00 p.m. to 12:30 a.m. is there a motion to approve the consent calendar as presented motion to approve motion by Diane is there a
second second I heard Joe Joe seconds all in favor signify by saying I I opposed four in favor none against motion carries informational items a few informational items the affidavits of candidacy which is filing
for city council we have two seats available for fouryear terms it's open from July 30th till August 13th so until August 13th anyone interested in running for city council can pick up the forms at City Hall on those dates a primary election day is August 13th from 7:00 a.m. to 8:00 p.m. uh the direct person
voting which the city is offering is here at City Hall or early voting they call it started yesterday Tuesday August 6th it goes through Friday 800 to 4:30 then we're here Saturday from 9:00 to 3: and then again on Monday till 5: and then we have the regular election on Tuesday so there's several days and
several opportunities for people to vote uh there is uh I put some information in the packet regarding election sign placement it actually initially came out from the county and then there was some language from minda just reminding people to please keep your election signs out of the right away of each road
authority we have three Road authorities in the city if you put a sign in the Boulevard in the city and it disappears um it may be at the city shop I can't we're not driving around to pick them up but if people are complaining they could be at the city shop if it's on the if it's on stclair Lewis Avenue or belt
line or 12th Street those are County Roads if your sign is missing it may be at the county shop and trunk Highway 71 it may be at the mot shop so any of these places would keep them for like 30 days you can pick them back up if you want so so my advice is just to keep them out of the boulevard behind the
sidewalk and then not worry about it and then the other thing that we have is the election or the hazardous waste and scrap metal Day that's coming up on Wednesday the 21st uh 10:00 a.m. to 5:30 p.m. so this is the scrap metal cleanup that we do and then also the county is coming in for a second time this summer
to do the hazardous material the paints the automotive automotive cleaners Etc so get rid of that out of your home and that is all I have okay any other questions otherwise I'll be looking for a motion to adjourn motion to adjourn motion by Diane is
there a second I'll second second by shanon all in favor I post meeting adjourn [Music]