Call the meeting to order. All rise for the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. Roll call. All members are present. We have approval of the agenda. Is there any changes? >> No. >> Council have any. Okay. Do I have a motion to approve the agenda as presented?
>> Motion to approve. >> Motion by Heidi. Do I have a second? >> I'll second. >> Second by Joe. >> Call the question. All those in favor signify by saying I. >> Opposed. Motion carries. Five in favor, none against. Approval of the minutes of
the April 15, 2026 regular meeting minutes. You all received them in your packet. Is there any changes or clarification needed within those minutes?
Hearing nothing. Do I have a motion to approve the minutes of the April 15th meeting? Motion to approve. >> Motion by Scott. Do I have a second? >> A second. >> Second by Brad. Last minute. >> Call the question. All those in favor
signify by saying I. I. >> I. Opposed. Motion carries. Five. >> I'll abstain. I was absent from that meeting. >> Okay. Four in favor. None against. One abstension. This brings us to our public open forum.
Is there anyone that would like to speak to the council? discuss. >> It's on the agenda, but it won't be open for public discussion. >> That's if you want to speak about that. >> I need you to come up to the microphone
and name and address. >> Janice Hasamp 112 Morning View Road. I just have like some questions about that road going through because we haven't been told a lot about it. We have concerns about the woods that's it's
going through and also now have questions about the drainage of it since the road's going to be going uphill if that's going to damage our yard. And I also have a question like is my property going to be assessed and how much if there's going to be money out of my pocket. I want to know, we were told
that it's going to be an emergency road only for emergency vehicles. So, how are we going to ensure that there's not a lot of traffic going through there? Because we're a neighborhood, we have a lot of kids, we have a lot of people walking, and I just think we need more information on the plan for that road.
>> Okay. Um, basically, you know, it started out I'll just normally in public we don't ask answer questions, but I will at this point. Um,
it was labeled an emergency bypass road, but basically that's only because we wouldn't be doing it if it wouldn't be for the fire trucks and the ambulance and police department being able when the dam is being done. Um eventually
that road would be going in in the future anyway because we have property to the north and to the west of the state wildlife and eventually that'll all be built up
with houses and we're going to need to have a traffic flow area. So >> I'm just concerned because of the flood plane back there because if it rains our Is our yard going to flood out? Because are you guys planning on cutting down that hill to make it more level to get
back there or how's that going to work? >> We won't be going into the flood plane. We're going around it. So there shouldn't be anything that affects it. >> But water runs downhill. So my concern is like is all that water and like if it's only a gravel road, is that going to just all wash into like our
backyards? >> No. No. No. That's all part of the engineering plan and we've got that covered. So, okay. >> And then, are we going to get assessed for that road, too? Since I mean, if it does become a through road, our roads
only waited for so many pounds. So, obviously, you're going to have to upgrade the road past our house. So, I would like like how much is that going to cost? >> You're at a standard city road right now, 5 ton. And that's way that's the road that would be going through there.
It wouldn't be any semi traffic or anything like that. And how are you going to stop that traffic from going through that road? >> You mean the trucks? >> Yeah. >> They won't know about it basically because it's going to be way too hard for them to get through there. >> I'm just concerned that people are going
to find that road and it's just going to be a mean bypass and there we're going to be sitting there trying to get out of our driveways. I mean, we we live there for a reason. It's just because we don't want a bunch of traffic going through our neighborhood, >> right? You know, there's people that walk their kids every day
>> and that's yeah, I understandable. But >> and >> as far as the assessment, unless your property is part part of that new road, you won't see an assessment. >> And then what's the plan for the creek back there? Are you guys putting a bridge there or a culvert or what do you
guys that >> for underneath the road? I'm sure there'll be culverts >> put in there. The engineers have covered all of that. Is there any way that are we going to be informed about that or is that just privileged information? >> No, none of it. It's all public
information, but we haven't even got to that point yet. >> Okay. >> You know, we're still in the discussion stage on all everything. So, >> and is there a reason because where is that going to connect to? Is it going to connect to like the city dump road or is it connecting to 71? Because we were
told different stories. Everybody gets to tell a different story when they ask people. So, Like my husband came out there said it's going to go around past the city dump and then somebody else came up and said it's going to get connected to 71. So where is that road going to come out at? >> It will come out by first on first
street probably by the street department and the water treatment plant. >> That's where it goes. So that's that road won't be able to handle any heavy traffic other than what's on there now. Is it planned on being hard
eventually or is it >> Yep. So, okay. >> Road. >> Okay. >> Um I would like a meeting specifically on this road project. I think uh a lot of my neighbors are kind of outraged by
this. Um I also want to know what the city's plan is for the land that they own on the end of that road where currently sits. Are you planning to condemn it? What's your plan on that? >> I'm not certain where where are you talking about condemning? >> You didn't you didn't pull
>> the maps. I own land that's on the end of >> Oh, yeah. We don't we won't be touching it. >> You You're going to go around. You're going to put a little dip in the road. I know. I know what Vicky knows about because she sent me an email asking me
if she wanted to clean up the map when I add. Okay. >> Yeah, I recall something about that to you guys. Not not for that road. >> It's going to bring down my property value by probably 50 to $75,000,
>> right? Okay. >> So, >> all right. >> Will the will the council set up a meeting so that myself and my neighbors can talk about this road project with you or or set up a meeting where we can discuss options for it? Basically last
last week when we had that public >> everybody received a a mailing that was going to be assessed everybody on the road did not receive a mailing >> right >> so basically unless you subscribed to the sock center Herald or read it there or got it by word of mouth you wouldn't
know about that meeting so how are we supposed to be representing our interest if we did not know about that meeting >> okay take it into consideration I can't guarantee Nothing. Is there anyone else that would like to speak?
Is there anyone else that would like to speak to the council? Okay, our public open forum is now closed. We have no public hearings. We'll move on to reports and presentations. The 2025 audited
financial report. Does everybody have the audit presentation in front of you? >> Yes. >> So, I'm Becca Nielsen. I am the manager on your audit team for the city. Here to present your audit results. So, just
quick, sorry, I'm short. Uh so just quick agenda I'm going to go over introductions as to who your audit team was going through some required communications go through the audit results and then your financial results.
So the principal if you look at slides three um on your team is going to be Mary Rey. Um so she's the one who does the overall review and um takes responsibility for the audit. I am your manager on your audit team and then we had Ellie who was your engagement in
charge. So she was the point person for all the communication with Vicki during the audit this year. Anyways, if you move to slide four. So these are our required communications that we're required to communate every year to you
as part of auditing standards. So um our responsibility as auditors is to um provide an opinion on the fairness of the financial statements. Um we review internal controls. we have a riskbased audit approach. So that's saying that
areas we identify to be higher risk um such as your revenues that tends to be a riskier area for governments, we apply additional testing. So this year we confirmed your taxes with the counties. We confirmed your state revenues and your federal revenues.
And then um we um your we identified no unusual transactions this year. Um, your significant county policies are going to be in note one to the financial statements. So that's the bigger bound
document. Moving on to slide five. So every year we review any um estimates that are presented on the financial statements. Um we didn't identify any to have a higher degree of uncertainty for this year. Um, we didn't identify any
uncorrected misstatements this year and there were no material misstatements for 2025. Slide six, we found that the disclosures and the financial statements were adequate, clear, and complete. Um, and then in your big bound documents will have your supplementary information. um
management is technically responsible for this information and um we need to include a report if it's um issued separately and then the other information is information that's provided but we technically do not issue an audit opinion on that other information within your bound financial
statements. There were no disagreements with management. Um and then there were no consultations with other accounts for 2025. Um no major issues discussed with management prior to the issuance of the
audit. We had no difficulties encountered. Um management was cooperative and helpful and every all the records were available. Um Jacine did a great job getting everything uploaded ahead of time before she was out. So we were able to perform our audit without any issues
um for the group financial statements. So that's going to include the HA and then SOC center public utilities. Um we just evaluate that information that we get regarding those um financial statements and we didn't find any issues
that gave rise to concern about the quality of auditor's work over those two separate entities. Moving on to slide eight. Um we issued an unmodified opinion on the financial
statements for 2025. So this is what we call a clean um opinion on the financial statements. It's the highest level of assurance we can give as auditors. And with our testing we identified two material weaknesses um over your
financial reporting. So this is just issues we find that we think need to be brought to your attention that could result in a material misstatement and one of those is your segregation of duties and then the other was um controls over your financial reporting. So CLA prepares the financial statements
and they were not prepared internally. So both of these items are common for a city this size um recurring from the past couple years. We didn't see any significant issues with these. And then as part of our testing we went through the office of the state auditors
um legal compliance questionnaires and with those we found um no findings noted. Moving on to your financial results. So this first slide is showing your cash and investment balances over the past five years. So, first off, if you look
at the general fund, um your cash decrease by about $684,000 from 2024 to 2025, your all other governmental funds that did increase significantly from 2024 to 2025 of about um $2.6 million. Um most
of this was related to your unspent bond proceeds. So, those 2025 bonds that were issued um weren't fully spent at the end of the year, resulting in an increase in your cash and investment balances. Moving on to slide 11 with your fund balances.
So, your general fund is sitting at about $2.7 million at the end of 2025, which is an increase of $370,000 from a prior year. your governmental funds is sitting at $20.5 million, which is an increase of $4.5 million from the
prior year. So, we took a look at your months of expenditures in the general fund. Um, and then your unassigned fund balance, and we estimated there was about six months of expenditures sitting in fund balance at year end. Um, and then the city's policy is to have 35 to
65% of those general fund operating expenditures in that unassigned fund balance at year end. And currently for 2025, the city is sitting at 48%. So within those that policy. So slide 12. So this is showing um the
revenues across the city. So you'll see that your taxes increased this year. So, but if that was from your levy increases and then your um sales tax collections also go within that amount causing that increase from the prior year. Um your special assessments increase with some
prepayments on assessments in 2025. Your intergovernmental revenues also increased and most of this increase was coming related to your hangar your airport grants some federal and state grants that came in in 2025.
And then your other revenues had a big spike this year. And most of this is coming from the reimbursement from Sock Center um public utilities for their portion of the Virgin Pine project. So the city incurred those expenses and
then the PUC reimbured the city for those. Moving on to slide 13. So this is your expenditures for all funds over the past five years. So you'll see um overall your expenses increase by about 8.3
million from 2024 to 2025. And most of this was related to capital projects that happened in 2025. So your capital outlay increased mainly regarding the birch and pine um the reconstruction project and then your
airport project and then the building improvement projects in the current year will cause that big spike that you'll see in your capital outlay. Otherwise, overall your general government, public safety, most of those little increases are related to your cost of living
adjustments and your co your step increases and benefit increases in 2025. Moving on to slide 14. So this slide is specifically the general fund which does include your syncing fund. Um so in 2025 revenues
exceeded expenditures. Um most of this was due to your interest income being higher than expected in 2025. Um overall your expenditures were less than what was budgeted for 2025. Both your revenues and expenses did
increase from 2024. Um no um no significant changes in expenses other than those cost of living adjustments I previously mentioned. The next slide is going to be your governmental funds. So those are you're going to be your remaining funds besides
the general fund. Um so you'll note that the CIP repayment and then the author's addition repayment fund have a negative fund balance at year end. Um so those projects were funded by cash on hand during the current year. Um, and that's just due to some balance sheet accounts
that cause your those funds to have negative fund balance. And those will be um refunded through special assessment collections. And then um you'll see that your local option sales tax at year end is sitting
at about $3.7 million. There was a $500,000 transfer out in that fund um to your capital projects for engineering costs. Um, and then your bound financial statements do contain detailed schedules
of all of these funds if you wanted to look in more detail on those funds. Your TIF funds at year ends had a change in fund balance by $11,000. Um, revenues stayed pretty consistent um with the prior year. the expenses did
decrease by about $85,000 within those funds and most of that was um for money paid out in 2024 for the south industrial um project costs. And then overall your capital projects
expenditures did increase or were at $9.6 million at the end of 2025. And then we identified your three largest projects as going to be your um airport hanger project. So, we had that slide says the author's edition that should have been your airport hanger
project. I apologize. We didn't to update update that, but that um project was funded primarily by your state and federal grants for the airport hanger project. And then your Birch and Pine project um again, your biggest project
going on in 2025 was funded by your special assessments and then some of those 2025 on proceeds. And then um your building improvement additions, those were also funded by bond proceeds. Then overall your debt service fund at
year end is sitting at about $6.8 million. Um there was um a transfer of about $200,000 within that bond. It was made up of different transfers. one was to make those bond payments and then
another transfer was to close out your 2015 B um fund as that bond was paid off in 2025 and then your office of the state auditors reporting form is required to be submitted by June 30th. So, I will
work with Jacqueline and Vicki on making sure that gets submitted before that deadline now that the audit is completed. Anybody have any questions for me? >> Questions? I know Heidi and Joe just went over the same thing. So, does
anyone else in the council have any questions? I was glad to see that our reserve is six month balance now. >> Yeah. >> For years in there. It wasn't like three and four.
What was that? The >> the last few few years it's been less than six months. Last year was >> so you know we rounded up I think it was 5.8 months in 2025 and last year was about 6.1 or two if I remember
correctly. Okay terms detailed so >> pretty consistent. >> Okay. Anyone have any questions? Okay. Thank you. >> Thank you very much. EDA report. So the EDA met in regular session today
at noon and a couple items on their agenda. Uh Mike from hotel R&D, he is the prime or the principal of that company who we had hired to do the hotel and hospitality study was in the in attendance and went over the study with the members of the EDA. He did make some
recommendated recommended revisions. He's going to turn those around and get them back to us and we should have them in the next couple weeks that we'll be able to share with everybody and uh the report I think was pretty favorable about indicating that the city of Sax Center will support another hotel and so that that is good news and we will use
that document then as we go out and uh try to make that happen. Another uh discussion item they had, they're going to begin the discussions on the pricing structure for the ADO author's edition phase two lots and that of course will be dependent on whether we do the project. We'll be opening the bids, you
know, on the 14th. So, we'll know more then. We talked about TIFF 1-14. Uh they're going to recommend pausing a possible descertification pending a new tenant that would come in there. And if the new tenant is going to do the same kind of jobs and everything, then that the old tenant had then uh we
potentially can leave that tiff district active. And then also they had uh another offer or the offer on the author's lot sale and uh they have that recommended to you tonight. There is a a caveat that I have to get back to him with a larger escro deposit on the purchase agreement for the second lot,
but we'll talk about that when we get to that part of the agenda. So that's all I have >> questions, concerns. Okay, hearing nothing, we'll move on to park board report.
Uh the park board, the park board also met today at 5:00. Uh they had a very brief meeting. Uh they after the public works report, they did talk about that some unfinished business. They're looking at security cameras. uh we uh looking at potentially putting a permanent camera in the park and then we
also have that option of the the portable camera. They just wanted to get uh estimates for both directions to see which way we want to go. Uh also they updated on the community garden that the fence is pretty much installed now that we were going to put around the garden. We'll see how that goes. if that'll solve the issues that the people down
there had in the last years. And also got an update on the archery range project. And we should have by the next park board meeting, we'll have all our estimates in on what those costs would be. And also they looking at uh purchasing two new flag poles, one for the campground, which we had uh has been
in the plans for some time, but we were waiting for the public utility to get the overhead power line out of the way, which has happened now. So, we'll be able to get that flag pole up. Then we had a request for a second poll at the public landing at the boat landing and so they're looking at that as well and uh maybe seek some funding opportunities
or for some donations from some organizations to help make that one happen. So uh that's what the park board is going tonight. >> Okay, questions, concerns on that. >> Okay, then we'll move on to our action items. 7 A, accept 2025 audited
financial report. Uh that's just a very simple motion that I would like to request to accept that report as presented by uh Becca this evening. >> Questions or comments? Otherwise, I'll look for a motion to accept the report. >> Motion to approve.
>> Motion by Joe. Do I have a second? >> I'll second. >> Second by Brad. Last minute discussion. >> Call the question. All those in favor signify by saying I. >> I. >> Opposed? Absentions? Motion carries,
five in favor, none against. 7B, approve resolution 2026-34, ordering improvement 2027 trunk highway phase 1. >> So, the council conducted their public hearing on April 29th on the phase 1,
trunk highway 71 project, which is expected to commence in 2027. Members of the public were given the opportunity to be heard. Uh, the next step is for the city council to order the improvement. ordering the approvement is not final. It authorizes city engineer to complete the plans and specs to get ready for bid
which is expected to occur like in December or January. As the plans pro progress, the council will be asked for discussion or direction on various aspects. One of them would be for example the road the bypass road tonight. So the city engineer will come
back from time to time to get your input on on those aspects. Um the next steps include ordering the improvement. Uh then we'll go into the design phase where all this will happen. Then they'll be approving the plans and specs. We'll go out for bidding and we commence the project. We'll have a public hearing on
the assessments and adoption of those assessments and then followed by project completion. So that's kind of the order that it it will happen. Uh order the if you order the improvement tonight, then there'll be some time before there'll be a second formal action unless there's
direction on design uh throughout the process. So, that's kind of where we are. Um, what we're looking for tonight is resolution 2026-34, ordering the improvement. Uh, that is in your packet. If you have any items that you want to bring up that are that you
may have learned since the public hearing that you want to give direction to Keith, you can do that at this time or at a future meeting as we move forward. >> Okay. What's the council's wishes? >> Did we come up with that Second Street sidewalk? Is that just the north side or
are they doing it on both since that is technically more of a parking area than the the sidewalk? >> Yep. >> So, we can bring Keith up for that. >> Not to put him on the spot or anything, but
>> this would be an opportunity for direction. I think related to that we were just talking that I think last time there was discussion about last time being five years ago discussion about the sidewalk but I don't think there was any actual action from the council at that point in
time. So, it's really up to you whether you want to do that tonight or we think about it and we talk about those. There'll be various items that I'll be bringing back to you as we go through the design process and certainly that will be one of them. Even just reaffirming widths of the streets of
Second Street in particular, we talked about um further on east on the second street. We talked about a potential sidewalk connection on Birch. Um couple different things that we discussed. nine and a half street was a little do we go
all the way there was a discussion about that other road around the corner and couple things that came up but um so we'll be talking about a few of those things as we get into design but you know if we're prepared to give some direction on any of those things tonight you you certainly can but I'm not I'm
not asking for those things at this point in time so but it won't be too far down the line so >> okay appreciate it I got some comments. Um, in regards to Second Street, I think, uh, we probably have all looked
at it and understand the fact that, um, you know, we got one block there that needs to be addressed obviously. And, um, we also have a comprehensive plan. We have a lot of studies that talk about sidewalks and where they should go or
shouldn't go and, uh, you know, the areas of these uh, of these different streets. But my concern is or my question to you would be is is obviously there's width issues along there as well. And if if you asked me I would
tell you that sidewalks on the south side would be a significant safety concern just with all of the traffic in and out constant in and out. Sidewalks on the north side make common sense if you stood there you looked you watched. as long as it was up against the curb.
And in order for the business to continue to operate, we really can't take away the road as what's there. I mean, meaning the curbs can't get narrower. The curbs got to stay where they're at. The one on the north side. I think there was discussion
about pulling it in 7 feet and then 15 feet and then back out again. And so as long as I understand in my mind that uh is the curb today planned to stay where it's at or not? >> As long as we can get that sidewalk,
assuming we want that on the north side in which I believe the answer is yes to that that we would keep it the way it is now. The street widens, you know, from as you go >> west to east through there, but we would keep it pretty much what is there now. And I understand the concerns about the
walk on the south side. That's obviously a direction that the council can make as to if we don't want to do that. I personally would agree that a sidewalk to get from the east side to the west side, it would be advantageous. So you
so your your pedestrian traffic can can move across and and go from one place to the other. Otherwise, we have sidewalks on one block and the other block on the other side and nothing in between, which doesn't make a lot of sense to me. Um, but you know, I don't necessarily think
it needs to be on both sides, but I think one side at least is for a pedestrian uh travel ways through there, but you know, I don't think we need to reduce the size of the street. I think we can keep it where it is. As long as we can get a sidewalk in um that
provides also that pedestrian ways, then we I think we've solved I think the problems and the concerns that that that I'm hearing from different factions, you know. Well, the business owners want to just focus on business and not have to worry about whether or not something's going
to change, you know, at the next meeting or the meeting thereafter. So, I mean, I I know we're, you know, you're going to bring more stuff back to us. But, um, I think we got to listen to, you know, and take their concerns >> Yeah. >> in into consideration as well. So, if that means some clarity tonight, then
then we should give it before we make the motion. But otherwise, I'm just sharing some of my thoughts and we all kind of have a chance to go out and look. So it and you're well as a council if that's the direction you want to if it's just that one thing tonight that's great. It doesn't mean we won't come
back with more obviously but certainly your prerogative to do that. >> Yeah. My thought is that southside sidewalk it shouldn't shouldn't even be considered. I mean that you're going to basically have that little bit in front of the residents there and then it goes into their parking their their ramps and stuff that it doesn't make sense. safety
issue with people backing in and out. I know when I back out of there, watching, turning my head as many times as I can to make sure there's either not a vehicle coming and that. So, if you got a pedestrian in there, sure, you're just asking for trouble. So, southside sidewalk, um on that block, the block to the east, uh where the smoke shop is,
it's kind of the same issue with way that street and that parking is, I don't think the sidewalk belongs there either. So, my thought is the sidewalk on the north side of of Second would would be the most prudent of the option. So, southside, I think, needs to needs to come out in my opinion. and and those things if you want to make
those those could be included in your motion tonight if you choose to move forward and that at least that's one topic that's kind of behind us if you will. >> Any other comments? >> I think it's worth our time to also just take into consideration that road, you
know, our our bypass road that we can't ignore, you know, what we we can only imagine what's going to be there, but we have to take into consideration all aspects. So, I think it's >> we'd be remiss not to consider that and have that discussion first. >> Okay. >> Additional conversation. Yeah.
>> In regards to the road you're talking about. >> Correct. >> Agreed. >> As far as Second Street, I know Vicki dug back and found all the discussion. I think everybody got the copy of that from her
of what was there. Obviously, when we got to making the decision, we pulled the whole project off. Um, at that time, the road wasn't changing. It's still not going to change. The width is staying the same, so it's going to benefit them. Um, the
sidewalk on the south was eliminated from what I understood. And >> yeah, in 2022, the north was eliminated. Y >> north was >> there wasn't a proposal for a southside in 2022. It was a north side. >> Okay. >> And so we removed it then, but the road was also going to be narrowed in that proposal. >> Possibly removing it, but it never but
we never took action and we told the project before any action happened. >> Um I don't see how the sidewalk on the north side's going to affect the business anyffect Mark's house because that'll be pretty steep coming out of that step. I mean,
it's a 5ft 4 and 1/2 5ft drop down and it's going to be literally over about 8 ft. >> Yeah. >> There's definitely got to be some retaining wall work done. >> Yeah. >> Right. Yeah. Which we've done before in our birch and pine and stuff like that. >> And if that's in the plans initially, we
can always take it out as we go later too with that as we do more. >> And the issue >> research and addressing that too, >> right? And the issue I got is, you know, we haven't heard anything from Mark >> a little bit about it, but
>> but you know, if you plant stuff in a right away and put everything in in a right away, >> eventually it's a chance you're going to take that it could get removed. So, I don't know if the council wants to
take put have Keith line it up, but I would say we need to go with that north sidewalk. >> It makes sense because the rest of that second street is all on that north side and north side only. >> And even once you cross the street, it's on the north side.
>> Correct. >> And that the curb on the north side would stay as it or in the area that it's currently at. Right. >> Yeah. Yeah. The width of the street isn't going to change from what it is now. >> Not in the design now. >> Right. Right.
>> We're not going to narrow it up. >> Is that your current plan is was no change to the curb. >> Yeah. No real change to the curb. So just put that I would ask that you just assuming you decide to move forward just include that in part of your motion.
>> Right. So So then if I can ask another question. Sure. >> So then Second Street, say we have that worked out. How do we what do we do about the bypass road to be able to listen to the folks that are out there potentially have that conversation?
>> If we move forward with the plan as tonight, that doesn't necessarily mean we're going to do the plan, correct? We're just going to do the design. We're I want to be able to have the opportunity to hear what's the concerns greater than you know if
possible at least us our individuals to go out and meet if nothing else >> you'd be authorized to do the design that is a part of it but with the understanding let's say you want to have a a publicformational meeting specific about that we can hold off on that
portion of the design so in case something changes we're not you know we're not doing a bunch of work for nothing. Yeah. So, if that's your intentions, just make that known and I'll just hold off on that for a while. >> Yeah. >> And I don't know if we have to have a public hearing orformational meeting. I
just think we as individuals need a chance to go out and look at it, talk with them as well. And I mean, I didn't get a chance. So, I I don't know if others want to. It's however whatever you guys want, what you want to do. >> One thing that could be done is we could we could actually like stake center line
through some of that. So people could actually could actually walk down there and see where it's proposed to go. Uh that kind of thing. >> I think the main thing is is if you if we go to to ordering the improvement, then we'll get a better handle on what
it's actually going to look like, how we're going to take care of the issues that they're concerned about, and rather than just sit here and grasp at straws and go, "Yeah, we're going to take care of this and do this." And no, we don't know yet. So
that's kind of what the council's got to look at. So I have no problem doing the design. I just want to note that we do need to research talk about more about it. >> We need a little more information on the table at that. >> Yeah, I agree. >> Um 9 and a half street if if we're done
with that. Um 9 and a half street we had discussed whether or not we were going to do that one or not. >> I thought we pulled >> down to that intersection. Where's Where am I? >> I think the only thing that was there was some discussion was kind of the extent going to the east.
>> Um go all the way to that sharp kind of bend at the end. There was some discussion whether it would stop at Yeah. Pine. There was some discussion whether it stopped at whatever the can't think of the name of the street that goes into the to the apartment complexes
that kind of thing. So it's just kind of a matter of maybe the easterly extents that >> All right. how far we were going to go. >> Yeah. >> Okay. >> At the moment, the costs that you have go all the way to that far bend on the east side. >> Right. Okay.
>> I feel like we gave some some sort of assurance to the homeowner LA at last meeting that we weren't going to extend anything. >> We were only going to go up to the end of the curb >> by Beachnut Court. >> No, it'll be passed there. According to what we told him, we were
going to stop where it takes the right going up to that those used to be the Catholic Charity Apartment. >> Yeah. >> Okay. >> That's how far we were going. >> Last house on the right. >> Last place on the right. So,
>> but we can work on that after we get if the improvements and everybody and then we'll have design and numbers and how it's going to work and stuff like that. Okay. Uh
if there's any other discussion, otherwise I'll look for a motion to approve. >> I just I just want to ask Vicki a question here real quick on that. Um so Mr. Larson raised a concern with um crossing his property or a bump out there with that. What What are we looking at for a map? I'm looking at the
aerial map. I don't see anything. It looks like it we're we're clear. So do you know anything as far as on on uh Tim's Yeah. Um there is a little point on the corner of his lot that sticks out as far as the curb uh in the existing
pavement that we have there existing curb. So he has a little point in his lot that comes out there because of a lot split that occurred 20 years ago. >> Okay. >> And so um the road right where that tip comes out is not the full 66 width. We
would have to stay like in the curb line. But I don't that is actually That triangle is actually where the road is already built. >> So we would be going on the end of that which is beyond that. So >> is this what she's doing? >> Okay. I'm just looking at the GIS. I
didn't see a corner. That's why I was just kind of wondering. >> I have the survey. I can I can show you the survey, Joe, if you want to stop. >> Yeah. No, that's fine. I just wanted to want to see what that what you we were touching on. So >> angled it to the right. >> Yeah. >> Yep. >> Right. >> Okay.
Anything else? Otherwise, I'll look for a motion to approve resolution 2026-34 ordering the improvement along with whatever we discussed on Second Street at one block. >> So,
I'm sorry. >> Go ahead. But you want to define the Second Street stuff. >> Yeah. So, sidewalk on the north, removing the sidewalk on the south side, leaving the street width the same where the curve is on the north. >> Perfect. >> Okay. Okay, everyone understand that?
>> How far how far on the south side are we you talking the entire southside >> in the in the plan or just that block? >> No, just the one on the west side of 71. >> Okay. Just on that section >> cuz was that all the way down behind the church
>> because we had diagonal parking by Main Street smoke shop. >> Oh, that's right. Because we discussed that as well on the south side. But do I have a second before we do any more discussion? >> I'll second it, but I want to clarify the motion. >> No, that's fine. that once we get a
motion, I can't have discussion without >> I'll second I'll second the motion, but I think from for my mind to Scott's motion, Scott, correct me if I'm wrong, please. Is is that we would uh move forward with the second street?
the the projects and uh sidewalks on the north side only for the block of Second Street from Oak to Maine Street. >> And then >> and then also from Maine to Pine
>> as well. No sidewalks on the south side of the road. >> Right. >> And sidewalks only on the north side. One block each way of Main Street. >> Yes. >> Okay. Okay. >> And the street width stays as is on with
the side with the curb on the north side, >> right? >> Yes. Okay. >> Okay. So, I'm going to ask so if we're going to not do sidewalk on the south side of of oak to Maine and Maine to Birch, does it make sense to put sidewalk from birch or pine to birch
that just runs along that church side with no other south sidewalk? >> I don't think it's proposed. Is it proposed to be on both sides? Yeah, it was in the plan >> discuss it. >> It was in the plan in the specs with it. So that's why I'm like let's that that wouldn't make any sense either. So I just want to make sure that's addressed and either we amend the motion then to
make sure that's out or because it doesn't make sense to have a a sidewalk for one block with no connections. >> I'm sorry. I didn't realize it was on the south side. So >> it's not on the south side. It's on the north side from Pine from Main Street to
Pine. >> No. >> Yeah. But we're talking all the way down to >> But we're talking all the way down. >> I didn't realize it's on a southside at that last block. >> Yeah, Southside is >> with the church parking lot >> by the church parking lot. And that's what we were steep hill. >> That's a steep hill plus
>> you're going to it's easier for on the north side >> 100%. >> So these So the amendment would be to just to be the north side all the way from the down to Birch. >> All the way down to I'll amend it to that. >> Right. Okay. He amended his motion.
>> I'll second it. >> You still second it? Yep. >> Okay. Any more discussion? >> Thank you for clarifying. >> Okay. Call the question. All those in favor signify by saying I. >> I. >> I. Opposed. Abstensions. Motion carries.
Five in favor, none against. 7 C. Approve resolution 2026-35 accepting quote for fueling system. So the city council approved a joint project with Sax Center public utilities to install a fueling system to be
constructed at the public works garage. The cost of installation to be shared 50/50 between the city and the utility. The city would then purchase fuel in B bel and at the end of each month we would build a PUC for its usage and we'd also allocate internally in the city. Uh the PUC commission has already approved
this project. We did get quotes for both 500gallon tanks and also 10,00gallon tanks. They are laid out. We reached out to Frederick's Tire and Oil OD Doulies and Rons for both the 500 and the 10,00galon tanks and you have all of the bid prices there in front of you.
Doulies and Ron both declined to submit a bid, but we did get bids from Frederick's and from OD. Uh Ben is here to answer any questions if you um have them. The system actually uh is electronic. So when they go in, they put in the the number of the vehicle and so
that we know that if it's a fire department vehicle or an ambulance or a PUC vehicle and it calculates out the gallons so that we will know exactly how much was spent on each department and then we allocate it out. This gives us the opportunity then to buy fuel at a good price to take advantage of the
federal excise tax discount without having to go to through too much of a rigoral and then um move forward. But the PUC I believe already approved the project. So if the city council approves it then we would get that in motion >> besides tanks that PC approved thousand.
>> We didn't. We just approved going 50%. >> Okay. >> 50% of the cost. >> Gotcha. >> Um >> does that fueling system have separation for gas and diesel since we'll be using both or how separate? >> Two tanks. Okay. like two 500gallon
tanks or 2,00 gallon tanks or whichever. >> Does this allow us to go out for bid for who provides the fuel for these as well? >> We can go out for bids for who provides the fuel. Yeah. >> I mean, a 500gallon tank with all of the equipment that we got certainly isn't
going to last long, is it? >> I mean, I would thank you. I would assume it keeps it simpler. >> Okay. Right. >> I was going to say I'd recommend going with the thousand gallon because I'm
sure the payloader probably takes 110 gallons of diesel in itself. >> These are above ground tanks, too, by the way. They're not underground. >> So, good. >> And we have space for them or we know where we're going with them and all. >> They'll be down close to where the salt shed is. We have to be kind of in that
area where we're going uphill because the other part is flood >> plane. Y. So, >> okay. Quest. Any other questions or concerns? Um, what's the council's wishes? >> I'll make a motion to um go with the
Frederick's Teran oil bid for 1,000 gallon tank of 2358950. >> Okay, I have a motion by Heidi. Do I have a second? >> I'll second. >> Second by Joel. Last minute discussion. Call the question. All those in favor
signify by saying I. >> I opposed. Extensions. Motion carries. Five in favor, none against. 7D, approve resolution 2026-36 authorizing quotes for senior center parking lot.
>> So, the city had budgeted for repairs for the senior center parking lot for 2026. But then when we got up there on closer inspection, the cons condition just requires a full reclaim. It's all alligatored up and uh chunks are coming out of it and it's very soft to walk on
it. you know, those areas that are very soft. So, we also had discussion that funds remaining in the building repair project fund could be allocated to the senior center, but that we would wait until the library windows were complete in case some unknown expenses came up. Uh, the library windows have been completed as budgeted and with the bid
and with no extra expense there. So, we do have those funds remaining in that building fund. If the city council deems the parking lot in need of reclamation and plating and wishes to get final cost, we should authorize that quotes be obtained. Uh the budget for repairs was $20,000 that we had put in the senior
center fund. A general estimate for repaving the whole thing is about 60,000. So it is an increase from what we had budgeted. So those difference in funds would come out of that building repair. Then remaining funds in the building project we have would be $106,000.
So that would supplement that. Uh at the end of the year when we're done with that fund, the monies remaining would be put into the the debt service for that bond. So these funds are allocated to the arena, the city hall, the library,
and the senior center. There's a four project funds that we can spend this money on. So we'll either we can use it for the senior center or the other option is just put it in the debt service. We can't prepay that. So it would just sit there, you know, to 10 years when it's time to pay it off.
>> So what I have in front of you is a resolution just authorizing us to formalize that solicitation and bring back quotes. >> Okay. questions, concerns. >> I know that parking lot's falling apart pretty fast and
>> our seniors deserve something decent to walk on without having to worry about falling on their face because we don't fix it. So, do I have a motion to approve resolution 2026-36? >> Motion to approve.
>> Motion by Joe. Do I have a second? >> Second. >> Second by Scott. Last minute discussion. Call a question. All those in favor signify by saying I. I. I. Opposed. Motion carries. Five in favor, none
against. 7E. Approve resolution 2026-37 authorizing bids for 2028 ambulance replacement. >> So our our policy of the ambulance department and the city uh rotates the city ambulances every nine years. So,
the 2018 ambulance will be up for replacement. Um, we're getting a little past each of the nine-year, now we're into like a 10-year thing simply because of the availability of the rigs. Uh, there is a two-year delay in building shipping and receiving. So, we need to place the order like two years in advance in order to get one of them. So,
ambulance director, he's requesting approval to begin the process of soliciting those bids. We actually go through the state bid process. We go through EMSRB bidding process to try to get the best bid that we can. There just isn't a lot of places that build ambulances. So, >> right, >> what we're looking here is resolution
2026-37 authorizing formal solicitation of bids for a 2028 ambulance. >> Questions? >> Funding comes from the ambulance department. >> Ambulance, >> pardon me. >> Funding comes from the ambulance, but >> it's totally from ambulance revenues
>> and that's been are they been um assigning funds for this for annually putting money away? have a capital improvement plan that they have budgeted for that and then their cash balance is reserved for the future for that purpose. >> So we currently have money set aside and
we currently plan to pay for it annually out of their operating. >> Thank you. >> Does that come out of this year's budget or when it's delivered? >> It would get well typically we'll end up getting a chassis and a lot of times we'll have to pay for the chassis first and then we send it to get built
depending on which place we get it. we have to pay for the chassis up front. Other times we place place it later. Um so one or two ways we either have to pay for the chassis and then the ambulance in the end or the whole thing in the end. So the cash will just sit in the
ambulance fund until it's spent. Okay. >> Okay. Any other questions, concerns? Do I have a motion to approve resolution 2026-37? So >> motion by Brad. Do I have a second? >> Second. Second by Heidi. Last minute
discussion. Call the question. All those in favor signify by saying I. >> I. Opposed. Absentions. Motion carries. Five in favor. None against. 7F. Approve step advancement EMT.
>> So this is uh ambulance or director Zales has presented the following and I quoted from his request. Effective May 15, 2026. I would like to recommend Quint Swedenberg to be advanced from EMTB level 3 to EMTB level 4 for the Sock Center ambulance. This would be a
pay increase in line with the city's current pay policy. Quint has been serving the sock center community since May 15, 2011. He has been an active member and contributing to staffing both on call and backup when available and he also holds the role of training coordinator. So we're looking to approve
the step advancement of Quint Swedenberg as presented. questions, concerns otherwise I will look for a motion to approve the step advancement. So move motion by Brad. Do I have a second? >> Second. >> Second by Joe.
Call the question. All those in favor signify by saying I. >> I opposed. Motion carries. Five in favor, none against. 7G approve resolution 2026S38 authorizing execution of documents for lot sales.
>> So the the EDA did receive a counter offer on the sale of three lots in the authors which they reviewed today at the today's meeting. Uh the EDA is recommending that we move forward with the counter offer with a little bit of a condition. Lot three that you'll see on there with the arrow you would purchase
that outright at this time and pay for that lot and the special assessment. lots five and six, he would enter into a purchase agreement but would not close on that for up to a year because he would be um he's building other lots and he's kind of building them and selling them. But then the one caveat is is that
that lot has extra fill on it. So he wants to utilize that extra fill to take that to lot three to fill that in. So he's borrowing from one to put on the other. The EDA did have some concerns of what if he takes the fill and then doesn't buy the lots. And so, uh, as a counter to that, we're going to ask him
for a little bit larger escrow payment or down payment with the, uh, with the, um, purchase agreement. So, that kind of ensure that he will follow through with the closing sometime in the next year as he's selling these lots. So, what we're looking tonight is just for the council
to authorize the execution of these documents, which is resolution 2026-38. >> Questions, concerns? So that will be a non-refundable earnest deposit then on that >> the earnest money. Yeah. >> Any other questions?
>> Do I have a motion to approve resolution 2026-38? >> So moved. >> Motion by Scott. Do I have a second? >> A second. >> Second by Heidi. Last minute discussion. >> Call a question. All those in favor signify by saying I. >> I.
>> Opposed. Motion carries. Five in favor. None against. Move on to unfinished business. Author's addition bids. >> Just have a few items of unfinished business. The bid opening for authors phase 2 is on May 14th. I think I mentioned that earlier. Uh following
that bid opening, the council will be considering the bid at the May 20th 26 meeting. So, we'll see on the 14th, which is just over a week away, uh how those bids are going to come in. There's no action tonight. >> Okay. Any questions on that? Otherwise,
we will move on to our special assessment policy. >> So, the policy committee reviewed the special assessment policy for potential revisions. Uh those potential revisions include changes to how sidewalks and storm water are assessed. So, um we'll have that at a future meeting, which would be an amendment to the special
assessment policy. Uh they also reviewed several communities regarding trends in assessing for public improvement projects because there was a lot of talk about what is the direction of special assessments in the future. And so I think we got like 20 cities that we were reviewing or 25 cities and they're all over the board. So we have to make some
short work of trying to consolidate that and see see where we're going in that direction. Um this is something that'll come to the city council at a future meeting. >> Okay, any questions? Otherwise, we will move on to city hall
efis repair insurance claim. >> So, we budgeted in 2026 for repairs to the exterior of city hall. Uh specifically for the peeling ephus on the south and west side of the building. Uh if you notice, if you're looking around over the fireh hall doors, that lighter colored band, it's ephus, but
it's looks like stuckle, but it's and so the contractor that inspected the building for purpose of generating a bid told us that he sees hail damage all over the building. So then I submitted a hail claim which was subsequently denied. So because that uh he said it's
more like deferred maintenance than it is hail. And so now we're trying to we're going to get back hold of him and say, "Okay, can you break out your bid a little bit more and say what's what?" Because there's some things that maybe our staff can take care of and some things we need to get repaired. Uh then once we get with that, we'll come back.
Um if you look when you leave tonight or whenever it's daylight out and you go past there, you'll see that peeling. It seems to be happening mostly in the lighter color and not the darker color especially. >> But there's other areas of city hall that needs repair to the EPA uh to stop water intrusion. So we'll uh we'll get a
better bid and maybe take some things out and uh see what comes of it. >> Okay. Any questions on that local sales tax? >> So uh just a little bit of update. The
House Tax Committee heard the proposal on April 22nd. So, I was down there for that and uh now we're waiting to go to the full House for a vote. Since that time, the Senate version passed out a committee to the full Senate floor and an upcoming vote. Uh they're both now in the omnibous tax bill, which is a very
huge bill, but I double check to make sure we're in there. We are in there for uh an increase up to $15 million, which that's good. Uh now uh this will be voted on prior to May 18th we hope because that is when they have to be done with all of their work. So if that
passes then the ballot question will be voted on in the general election in November. So we'll just see how it goes. >> Okay. Any questions on that? And we will move on to employee step advances. So we have three employees
that are going to advance to the next step of the pay scale according to the labor agreements with the unions. Uh Preston Auditor will go to step five on May 1st. Austin Kowski step four on June 1st and Nathan Reynolds on to step six on June 15th. So these are some of our I
want to say newer employees but they're still on the step scale and that's the dates they would they will advance. Okay. >> Questions about that? All right. We have no new business. We'll move on to our consent agenda.
We'll have schedule of claims unpaid claims of $27,42147. We have resolution 2026-39 accepting contributions of $150.75 from the men's card playing group to be
allocated to the senior center. $300 from Butch and Mary Morates to be allocated to the fire department and $200 from the Sock River Watershed District to be allocated to the fire department. And on behalf of the city and the council, I want to thank those
three groups for our individuals for their contributions. We have gambling applications for exempt permit requests from the Sock Center FFA alumni and supporters for a raffle on October 12th, 2026 at the Sock Center
High School. We also have a gambling application for exempt permit request from Holy Family School for a raffle on September 12th, 2026 at the Sock Center Armory. And I
back to the unpaid claims. We had an updated and I missed it. Um updated total is $27,53147. We had one change in the claims. So any questions about the consent agenda?
Do I have a motion to approve the consent calendar as presented? >> So moved. >> Motion by Joe. Do I have a second? >> I'll second. >> Second by Heidi. >> Last minute questions.
Call the question. All those in favor signify by saying I. >> I. >> Opposed. >> Motion carries. Five in favor, none against. Informational items. >> Just a few things. The Middle Sock Water
Festival is coming up on St. Close Park. It's our year to host it on May 14th. This is that fourth grade education with the area schools. They bring about 400 students and they learn about water quality and all the things that go into it. Uh the second item is our hazardous waste and citywide cleanup. Uh the
hazardous waste is sponsored by Sterns County. That's where they come in and get all the paints and cleaners and that type of thing that you can dispose of for free. And then also we have the uh citywide cleanup which are AA recycling and Albany recycling come in and they take some no charge items uh like
snowblowers, lawnmowers, dishwashers, things like that. They also this year are going to do mattresses and box springs and so there is a fee for those. And then they're also going to do tires. So this is our first year with doing tires and mattresses and box springs. So we'll see how that goes for them. And
that is the 13th. Now that part is 10 to 2. The county is going to be here 10 to 5. And then the other item that I have, of course, is the charter lineup. >> Okay. Any questions or concerns on those items?
>> Not. That brings us to the end of our agenda. Do I have a motion to adjurnn? >> Motion to adjurnn. >> Motion by Heidi. Do I have a second? >> A second. >> Second by Brad. >> Call the question. All those in favor signify by saying I. >> I oppose. Motion carries.
Five in favor, none against. Meeting adjourned.