[Music] Call the meeting to order. All rise for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation
under God, indivisible, with liberty and justice for all. Roll call. Council member Fickman is absent. Approval of the agenda. We have one addition
7H authorized execution of easement agreement. Is there any other changes? Council have any? Okay. Do I have a motion to approve the agenda with that addition? Motion to approve. Motion by Heidi. Do I have a
second? Second. Second by Scott. Call the question. All those in favor signify by saying I. I. Opposed. Motion carries. Four in favor. None against. Bring your comic. Thank you. Thanks.
Approval of the minutes. June 4th, 2025 regular meeting minutes. They all receive them in your packet. Is there any questions? or corrections needed for those minutes hearing nothing. Do I have a motion to approve the June 4th, 2025 regular
meeting minutes? So move. Motion by Brad. Do I have a second? Second. Second by Heidi. Last minute discussion. Call the question. All those in favor signify by saying I. I. Opposed. Motion carries. Four in favor. None against.
Public open forum. Is there anyone here that would like to speak to the council? Is there anyone here that would like to speak to the council? Call a third time. Is there anyone that would like to speak to the council?
Public open forum is now closed. We have two public hearings. We will recess the regular council meeting and enter into our public hearing. We have two public hearings before us this evening in accordance with the official mailed and public
notice in the matter of public hearing to consider issuance of abatement bonds and public hearing to consider issuance of CIP bonds. It is our intention that everyone has the opportunity to be heard. If you wish to speak, please sign
in on the signup sheet at the back of the room. Procedure is as follows. Presentation by staff followed by questions of staff. Then public input. Raise your hand when recognized by the mayor. Approach the podium and state
your name and address for the record. State your comments and position. No one will be allowed to speak a second time until everyone has had a chance to be heard. First, we will hear questions for clarification. Second, public in favor. Third, public
in speaking against the proposals. After everyone who wishes to speak has had an opportunity to be heard, the hearing will be closed. After closure of the public hearing, the council will deliberate and take action as appropriate. Members of the audience do not participate in the council's
discussion unless a majority of the council concedes to hear additional information or questions. The hearing is now in session. Okay. This is the the first part of the hearings tonight is the part about the abatement bonds. As you know, you called for the public hearing for tonight.
George Isson for Northland Security is here. He's going to explain the process to you. Just to remind you, because I think two of you weren't here when we started this whole process, but the 2025A bonds have three components. The first component is the abatement bond and that covers the civic arena and the senior
center. Then you have the CIP bonds which cover the city hall and the library. And then the improvement bond, which is the street project. The reason it's broken into three parts is because we have statutory authority to to borrow essentially money and these are the three different avenues to borrow money
for the different purposes that we have. Just so that's why it's structured at the way it is. So the first part is a public hearing on the abatement. The second part is the public hearing on the CIP bonds. I'm going to turn it over to George. He's going to be able to explain how that's broken down, why it's broken down, and uh what the procedure is going
forward on that. Good evening, mayor, members of the council. George Eertson, Northland Securities. Your city administrator did a terrific and very thorough job there of explaining the bond issue and what the
various projects uh are for. So, some of this might sound like a recap to what Vicki just stated, but um as noted and and I will say that it's um this is a very efficient financing that's being put together uh
from a cost of issuance perspective because sometimes municipalities break this apart and do for sure two different bonds. maybe they would do the street project as a separate financing and then these abatement and capital improvement
bonds uh separately. So we looked at that uh Vicki and I certainly looked at that option and then weighed cost of issuance versus um you know the potential savings there versus the efficiency of having um you know two
separate bonds from a tracking standpoint administratively. So, it was decided that uh that it makes sense to put this all together and I I concur with that that uh you know, one rating call with one rating fee, pay the
attorney once um as opposed to twice. So, as um noted the this uh public hearing that you're in right now for the abatement portion is as noted for um the arena and senior center. And so those
are two financing projects or financing uh needs that you have city-owned uh entities but not uh falling under what's called capital improvement plan bonds which is your next public capital improvement plan bonds is for more kind
of essential city buildings. Um I'm from the Iron Range and an ice arena is essential. So I'm not sure why they would say that, but um so abatement bonds, we had to go through a couple steps uh working with with Vicki uh
identifying parcels in the city uh that had to add up their city portion of taxes would match up with the debt service on these bonds. Nobody is being treated differently on uh when we say abatement. Nobody's taxes are being
abated. For example, we have to identify parcels in a property notice or or a a notice that goes in the paper. Essentially, what this is doing for uh the city's project here is it gives you the ability to lift your levy to pay
debt service on the bonds. Um, abatement certainly is more of an economic development tool and it oftentimes is used to help a business expand or you know do a project that they uh may otherwise uh not be able to do. But
cities can also use it for these types of projects um senior centers, arenas, green space type projects, etc. So um so we'll we'll talk a little bit more as well about how this bond is structured.
The entire bond is structured if you will. Each portion can be financed with a separate term. Now what we're doing on the capital improvement portion and the abatement portion here is having a 10-year term. The street project will have a longer term. That's a bigger
project uh assessments, bigger levy um portion as well. So that one will have a longer term. But uh so within the one general obligation bond, we have these three purposes. The first being the abatement. Um and so tonight the public
hearing, you've you've called for this. You you put notice in the paper, called for this hearing. This is a very straightforward process. Tonight there's a resolution for you to consider that approves the abatement. You could actually issue the debt after that. We're not doing that tonight, but
there's no waiting period with an evading bond. Um, you just approve it tonight and then it can be the financing can be done when your project uh is ready. So, um, so that's u the mechanics of how the abatement process works. I
can address any questions mayor you or the council may have. Any questions? Okay. So far so good. All right. Yeah, you could might as well do that. Same public hearing, mayor. Yep. Okay. All right. So, the capital improvement
plan portion then, as I noted, this is more for public safety, public works, city halls. That's what you oftent times see municipalities issuing this type of debt for. So, uh there was a capital improvement plan put together. It's it's
available for review for the public. Uh Vicki and I work together on that. It has to highlight what are the projects being financed. So the improvements to the to the library, the improvements to city hall here, flooring, roofing, um
air handling, uh those types of improvements. So that's all noted within that plan. And then you hold this public hearing and then you allow a certain period of time for public comment. Um again this portion and I should note and
I could talk about it later too but um the maybe to backtrack just briefly and I apologize about this. The the resolution you'll eventually consider for the abatement portion has a not to exceed $600,000 amount in it. Um we
generally are close to that a little bit less uh but we won't be exceeding the 600,000 for the capital improvement plan portion. It's a not to exceed amount of $750,000. Um, so again, that's at the next part of
your your overall council agenda, but but again, for for the capital improvement plan portion, it's consider the resolution and then there's a public comment period. And then both projects would be financed together with the 2025
street and utility project, the Birch and Pine project um on July 30th. So that's a special meeting as you um are I'm sure aware of uh special meeting at 5:00 pm for that uh financing. Any questions, mayor or council on the
capital improvement plan portion? Questions? I I I should note when you made some improvements to this building uh back in 2017, I think it was. Okay. Well, no, we originally this
building um was financed. It was it was a different financing and we switched the financing to this guy saves interest. We refinanced a lease financing. My apologies, council. originally a lease financing refinance it with this capital improvement plan B going from a
non-general obligation to a general obligation so testing both and I in my here so but uh that is the overview of the abatement and capital improvement plan portions u
if no other questions mayor okay no questions no okay thank you with that we'll go to public. Is there anyone here that wants to speak in favor against or needs clarification
on both of those items, the public hearings, the abatement or the CIP? Is there anyone here that wants to speak in favor or against or needs clarification for both items? Call a third time. Is there anyone here
that wants to speak in favor or against or needs clarification on either one of those items hearing? Nothing. Is there any last minute questions or concerns from the council? Okay, then our public hearing is
done and we will move back into our regular council meeting. Six, reports and presentations. Police Department. Uh, good evening, mayor and council. I got uh the main numbers here that you
can see. Uh, kind of like we expected this time year, May, June, July, the numbers will bounce up. Uh, just with all the extra people in town, nicer out. We're a little bit more proactive. Um, some of the higher numbers you'll see
are the, you know, medical emergencies, 31 of those. Uh, 250 patrols, handful of disputes, uh, five crashes. Uh, four of those were all were in private property, so they weren't on the roadways.
Um, yeah, nothing crazy. It was just kind of a steady, but nothing out of the ordinary. uh 10 assist agencies. Those were Sterns County, one from NRO. Uh 26 personal assist calls. Those are anything from a lot of those were that a
lot of the scams where we go to people's house, talk to them about the scam calls or scam mail they're getting. And then uh some of those also got lift assist were in there too. So I got mixed in there. So 1,4
total numbers for that month. Um, over the last couple weeks too, we did uh do our annual firearms qualification. We had about half of it done. Then we got rained out. So, we'll probably now that the mosquitoes are getting bad at that range, we'll probably do the last half
sometime in September. Um, we did they did finally come and pick up that 2025 squad after a long time sitting in the garage and then making promises not getting it. So, that's getting upfitted now. So, I'm hoping it's back in the city next week. So,
we'll see what happens with that. Um, traffic has been busy. Um, the last three or over the last two weeks now, we've had five good crashes on Main Street. Uh, all speed and hands-free or distracted driving related. Basically, two of those cars were total for sure
because of the two of them. So, we're going to try to keep up on that. As far as the main street, get that speed down on Main Street. A lot of it's out of town traffic, just people going to lake and stuff. That's a lot of it. Local folks are driving pretty good. It's just we get people coming up on vacation and
then they're not paying attention. So, um yeah, we're going to keep watching that. Um our guys are doing good out there. They're being proactive. They're out doing what they're supposed to. So, our guys are doing good. Any questions? Questions? I have one question. Um
speaking about um hands-free, I heard something about a new law, no touch. Yes, you have that phone in your hand over. How can they how can that be seen or what is like the process of that like for us? So people make it pretty easy.
Uh I imagine most have it up through the ear. Uh Officer Mormon Jungles they've been writing in their reports that people are holding like a pizza. Okay. So when they're driving by they're seeing this. So I'm like what do you guys mean by pizza? And they're okay makes sense. So, they're seeing a lot of that. Like, okay. I thought it would
kind of slow down, but it's the distracted driving thing with the the phones and stuff. I thought when they issued that law, maybe people would you go, you can just sit on Main Street yourself and see it. People are non-stop on their phone. Yeah. And then just increase speed like it gets warm like this and people are speeding and then
get distracted. So, we're trying to educate as much as possible, trying to be fair about it, writing writing some tickets and giving some warnings. It's just hopefully people catch on. It's just what makes us nervous is it's nice out now. People are on those phones and we got kids on bikes. We got these
golf carts going around. We got these ebikes. We have been getting a few ebike complaints. Um we're trying to educate that. I mean ebikes, any bicycle including ebike has to follow the same traffic laws. So like when you see some of these ebikes or e- scooters going
against traffic, that's illegal. So, we're trying to we're not giving tickets. We're just trying to educate because we are getting some complaints about I mean they go some of those ebikes go 30 miles an hour or faster. Like we're trying to educate on that and we're just trying to just trying to slow
people down and get people to pay attention because that's our biggest fear is dang Main Street. I mean you try like Friday afternoons you try to make a left-hand turn on Main Street, good luck, you know, like Yeah. So we're we're we're aware of some of the complaints. I'm getting quite a few
phone calls about some of the driving behavior, not just Main Street, some of the side streets too of kids driving fast. And so, we're just trying to make sure that we're getting people to slow down so no one gets hurt. But the ebikes is that are they required
to have motorcycle license? Nope. So, well, some states have got it. I know. So, I was just wondering. So, like the ebikes, there's some tricky language in there. So, like the ebikes, if they're 750 watts and under, um, they still classify as a bicycle. If they're over
750 watts, there's a couple different rules that have to follow. The tricky thing is is like if we stop some ebike, unless it says the watts on there, we don't know what the wattage is on these bikes, right? So, we're just our thing is just we're just trying to educate like use them, but use them safe and
don't do 30 down Main Street. Yeah. You know, because if they get they a central buy truck hits one, you can tell who's going to win, right? An ebike. And same thing with some of these golf carts. We we've been stopping a few of the golf carts, educating that, too. We've se had a few
folks taking them right down Main Street. Yeah. And that's just not We can't have that because like there's just not the proper lighting and they just don't move quick enough if they had to move quick. So, a lot of education early summer. That's kind of what we were trying to get the point across is
just be smart. Just don't cause a crash, please. Any other questions? Keep up the good work. Thank you. Public works department. Ben,
good evening, Mayor and Council. Uh, this past month, our new one ton truck that we got last fall, there was an issue with the hydraulic system. So, that went back down to the manufacturer to get some warranty work done on it. Um they ended up replacing all of the hydraulics on the dump bed. So that's
back with us now and and working like it's supposed to. So that's good. Uh the Park Lane Hendricks Street full depth reclamation project. I talked to the contractor last week. They have us tenatively for early August. So subject subject to change, but that's what we're
looking at right now for that project to get going. We did uh complete all the first uh pass across all the roads with patching. We do have some touch-up areas that we'll be getting after the rest of the summer here. Storm sewer catch basins and our storm water sand trap
devices. We cleaned all of those. Uh we've got several catch basins that are on our list that were identified that need some repairs to be done. So that'll be coming up in the next few weeks. Gravel roads continue to get bladed. With all the rain, this causes a lot of wash outs and a lot of issues for us. Uh
10th Street is especially bad with that poor subs soil up there. it gets it gets beat on really really quickly and there's a lot of traffic so we try to keep up on it um but it gets wrecked pretty fast so we're keeping up on those arena we did all the demo of the rubber
floors and the tile in the locker rooms we did paint all the locker rooms as well so that's new and fresh the flooring contractor is planning to start install next week so they'll do the tile first get done with all that and then they'll put the rubber down then once the rubber's done we can go back up and
put everything back together that we took apart for the project. So, that's moving along well. Roof project is going on at the arena right now. Moving along as expected. Um, rain's causing them some delays certainly, but they're hopeful to be finished early next week with that project. So, they're over
halfway across the roof now and haven't ran into any uh major surprises up there at all. So, it's it's going well for them. The rubber roof here at city hall that was completed. Um, we did have a little leak last Friday. We had like two inches of rain. Um it was leaking right
between the PD and the fireh hall. And part of that issue was they weren't done doing all the flashing and the caulking. They had all the rubber down, but the flashing guys is a different crew. So they were here this week. They finished up all the flashing and the caulking. So we haven't had a good rain to test that
that's all repaired, but we'll certainly be watching that. And they the roofing contractor is aware of it. So they want to make sure we don't have issues either. So, it'll be remedied if we find anything else there. But otherwise, the the roofs are all done here at city hall. Campground cabin one is completed
and being used and rented at this time, and cabin 2 we've got on site and planning to get that finished over the next two weeks. So, our plan is to have it open for the 4th of July. Most of the work, I think, is going to be done next week, but we'll probably have a few wrap-up things the following week right
before the 4th. We did have a water heater with some heating issues. to replace some parts in that. And then our tent site bathrooms had some sewer line backups that were going on. We did find a bad section of pipes that was removed and replaced and everything's working good there. Uh trail project, the
contractor has moved some equipment in. They're going to get going on that possibly late this week, Friday, but likely next week. They'll be milling up the Wagon spur trail first and then they'll be doing all that sub cutting on the other parks that need subcutting and class 5 hauled in for the paving to
happen. So they might start paving next week. It kind of depends how everything goes for them. But we did get the sidewalk removed along Park Road and got the class 5 put in so it's all prepped and ready for them. Had to pour a little concrete there um for some new aprons. So that's all ready to go. It's in the
contractor's hands now. So, they'll be after that splash pad. Everything's been working good there. No major issues with the splash pad or the mechanicals or anything. Um, still got some kids that are just doing some dumb stuff down there. Nothing major. They're not causing like major damage yet, but you
know, they're plugging drains and sinks, leaving water on, doing kind of little stuff like that. Throwing paper towels on the ceiling, just things like that. So, making a mess more than anything, not wrecking anything, but uh hopefully that can end soon. And then, uh the
schoolhouse electrical. I did get an estimated cost to do the electric from the pole to the schoolhouse and then to put two outlets along the east wall of the main room inside. So, that would be about $2,000. And then with that, we would have a $32
a month meter charge from the PUC. So, I would just need some direction from you guys if that's something you want to move forward with or not. But there is, like I said, there is the outlet there. It works. Um, it's GFI protected, so if it would quit working, you can just push
the button and reset it. You need about a 50ft extension cord to to get it into the building. But, okay. Any questions I can answer? Questions, concerns? I have one question in regards to are we doing any uh seal coating on any of our city streets this
year? No seal coating this year. We're doing the the full depth reclamation project instead. Okay. Yep. We kind of alternate. It's kind of the other on the seal coat and the re reclaim. What seal coding did you do
last year? Just curious. 2024. Um let me think about where we were last year. drawing a blank on that. You have to look at my map. That's all right. I am. It's been a busy week. It's all good. We
did part of Elm Street and Getty Street. All that stuff we paved in 2022. Gotcha. Okay. And we finished up some stuff for the hospital that we were waiting on with the nursing home projects that got done. Thanks. This might be more of a utilities
question instead of you, but uh Centerpoint's putting all those new lines on Ash Street and they tore up a lot of sidewalk and a lot of are handicapped corners and stuff like that to do their boring. Um is it you that's on top of that? Make sure that they
replace all that. Yeah, for sure. And they actually just did stuff out here for city hall, too, and they got that all replaced like it's supposed to be. So, they're not real fast. I just got mine completed and just seated it today, which was two months ago that they ripped everything up and poured concrete
about two weeks ago. So, okay. It takes them a month to I think they have to get enough work together to make it worthwhile. They send a crew in to come do a bunch of clean up at once cuz they're kind of out of the cities mostly cuz with our large project, we got enough tore up without them coming in and tearing up more stuff and then
letting it sit for 6 months. So, okay. Just so we're on top of it. Yep. Any other questions? Okay, thank you. Thanks. Planning Commission report. Good evening. Um, in your packet you
have a copy of the agenda. We did have one public hearing for variance which is an action item a little later on your agenda. Um, you have a copy of the summary for the month of May. 15 permits were issued with a total construction value of
830,000. A year ago, uh 22 permits were issued with a total construction value of 1.2 million. Uh the little chart of zoning permits and I did hand out the building permits to you. And then I do have um
some of the nuisance complaints. And I have if you want them by date. So like the inspection date was like January 1st that has been completed. Uh February 21st I had a complaint. Uh went
out to check that it was irrelevant. Um two February 26th it was in compliance at the time of inspection. Another one in 226 complete. Uh 314. Um I was an inspection and I sent out a
certified letter on March 19th and that is in progress. I have three from the month of May that have been s been sent to the city attorney. Um 527 I have an abatement plan in place. Um 64 inspection but that's a low
priority. Um 69 is complete. I have inspections from 614. There was four of them and I sent out certified letters on June 16th and another inspection on the 14th of
June and at that time it was in compliance and I have one more that I need to inspect that have things that have come in. So the number of so there's like 17 um three are complete two were in compliance with time inspection five are
in progress one abatement plan three have gone to the attorney one was irrelevant one is a low priority and uh need to inspect one so any questions about that good questions concerns
okay thank yous CVB report. Well, we uh we met briefly um last week uh but uh we spent a lot of our time um
getting to know the new uh uh CVB director um Sarah and um she seems like she's going to be a fantastic fit. She's um comes with a lot of experience, comes from the Glenwood area, however, lives
in the Greenwald area. So, this is she's pretty delighted to be uh in Zach Center, obviously. Um has a tremendous amount of background in social media, kind of connecting in in that arena. Um and so I think, you know, that'll
that'll definitely be a be an improvement. Um certainly recognized Pam and had a you know, sent her off um with a, you know, with a thank you and, you know, 10 years of, in my opinion, fantastic work and a lot of a lot of
giving to the community and, um, she's, uh, hopefully enjoying retirement, I think, for the second or third time. She does has done a lot of things for a long time. So, um, but in regards to the financials, um, they're consistent. Uh,
they're stable. Um, they still continue to, you know, bring up the the comments and thoughts about we sure could use another hotel. I mean, I think uh there's no doubt, but uh, you know, we're not um, you know, we're not hotel
builders, but we certainly uh, I don't think there's any doubt there's a need for for that. Um, and that'll just come in, I guess, in time or whenever someone's, you know, feels the the desire to build here. But, uh, certainly worth promoting. Um
uh so I guess just really a kind of a good overview, get to know the new director. I think she's going to do great. Um I'd ask if you guys ever interested in meeting her, stop in. She's just very very open to getting to know the city and the council and
everybody. So that's what I got. Okay. Questions? Only question is you mentioned you didn't think we needed it. What do you you mean on the hotel or going into the hotel? Say that. Well, you mentioned
something about the hotel and I just kind of went and you said I don't really think we needed it. No, no, no. We need we we definitely need more. I understood. Yes. Okay. We definitely want to get more. I was like, what? No, no, no, no. So, I
just wanted clarification on this. Yes. Yes. Okay. All right. Then we will move on to the city engineer report which is uh I got a couple things. So the new key acting city engineer actually just a couple things we keep
asking about the south industrial park that repair and Mark Lee will be in town. He's doing one of our projects. He plans on doing that at the same time. I think uh Ben just mentioned August would probably be when that would happen. So we're keeping an eye on it. It's not going anywhere and we'll get that repaired on the 2025 CIP. the Birch and
Pine project. I know you all been watching it, but the the street work on phase one goes back to phase one for the street work, meaning putting in the street, putting in the curb, you know, rebuilding it. Uh that has started, if you notice that, uh that's from fifth to eighth and main to ash. So, it's a pretty good chunk. Uh the curb and
gutter is in on sixth. If you've been by there to see that, looks very nice. Now, it gives you an idea of what the elevation of the road were. It always looks the most ugly just before you put that in. So people start getting panicky that the road is going to be really low and then when they see it then they come back down again. So uh we've been having
really good luck. People have been calling in if they have concerns and complaints. We get that routed through. The foreman on site has been very responsive. We're very happy with that. Um Centerpoint work is ongoing. You know that you've seen all the work they've done, all the tearing up they're doing. I mean they're taking advantage of our
project in order to get their project in. So it'll be painful for a little while and then they'll be be out of there. They've got that um as you know the work at the ETH and Ash intersection. We're taking our big pipe and putting it into a little pipe at that location and that'll be opened up
trying to get it done as fast as we can. We'll um I put out the post postcard for 3 days. I don't think we'll need those full three days to get it done. Um one thing on Cana Avenue, we kind of briefly mentioned it to the council in the EDA report. The EDA had asked the city
engineer to kind of design what that would look like going into the 42 acres by Walmart. Kenna Avenue is a platted road off of 12th Street. And so he's going to have some kind of plans and designs hopefully to the EDA on the July 2nd meeting and then come back to the
council to see if we want to do that. If we do, I'm meeting with the developer on Monday. And so that's one of the subjects that we'll have on how we want to do that, if we can cost share part of that, what we should do. Um, we haven't technically put a lot of economic development resources into that project
other than um trying to get like tractor supply in there and everything, but as far as economic development, haven't expended a lot of funds there. And so the EDA thought that might be a way to help spur that growth down there. Um, if we decide to do that, um, I think the most costefficient way would probably do
a a change order and just add it to our existing project and pay with EDA funds. that way we don't have mobilization fees and all of those costs that would go into a new contractor. So, uh that's where we're at with uh things that the city engineer is working at. And if you have any questions, you know, feel free
to let me know. I can reach out to him and get answers for you. Questions, concerns. Okay, we'll move on to action items. 7 A, approve municipal advisory agreement with Northland. So with each bond issue
and or other financial advisory issue the city entertains, we get outside expert advice which is George over here that you've met tonight. Uh we have a municipal advisory agreement for that. So this is the municipal advisory agreement for the 2025A bond issue and
then they provide us the guidance all the way to getting the money in the bank. So we're looking to authorize the exo ex execution of that agreement with Northland Securities. Questions, concerns? Otherwise, I'll look for a motion to authorize the execution.
Motion to approve. Motion by Scott. Do I have a second? I'll second. Second by Brad. Last minute discussion. Call the question. All those in favor signify by saying I. I. I. Opposed. Motion carries. Four in favor. None
against. 7B. Approve resolution 2025-53 approving issuance of abatement bonds. And this resolution approves those property tax abatements for the first portion of the bond issue which is for the civic arena and the senior center.
And this is by resolution 2025-53. Questions, concerns? Do I have a motion to approve resolution 2025-53? Motion to approve. Motion by Heidi. Do I have a second? Second, Scott. Sorry. That's fine.
Scott seconded it. Any other last minute questions? Call the question. All those in favor signify by saying I. I. Opposed. Motion carries. Four in favor, none against. 7 C. Approve resolution 2025-54
approving issuance of CIP bonds. and and this portion of the bond is for the city hall and the library. So, this is the approving the preliminary issuance of those bonds and the adoption of a CIP plan. This is the one that has the comment period on it. That's resolution
2025-54. Questions, concerns? Otherwise, do I have a motion to approve resolution 2025-54? So, motion by Brad. Do I have a second? Second. Second by Heidi. Call the question. All those in favor
signify by saying I. I. Opposed. Motion carries. Four in favor. None against. 7D. Approve resolution 2025-55 approving negotiated issuance of GO bonds. And this is the the balance of
the issuance of the bonds. It's the competitive negotiated sale of the GO bonds. Um the sale is we'll be accepting the bids until July 30th at 10:30 and then bring it to the city council that same day at 5:00 pm in a special meeting. So this is a resolution
2025-55. Questions or concerns? Otherwise, do I have a motion to approve resolution 2025-55? So moved. Motion by Heidi. Do I have a second? I'll second. Second by Brad.
Call the question. All those in favor signify by saying I. I. Opposed. Motion carries. Five in favor. None against. 7E. Approve resolution 2025-49 approving variance from driveway standards.
So at the meeting on June 4th, the council held a public hearing to consider the application of RLF holdings for a curb cut or driveway within the road rightway that's wider than the official controls. The allowed width is 36 feet. The request was for up to 50
feet with the current driveway at 28. Uh the city council had questions of the applicant who was not in attendance and the request was tabled and we requested them to attend here and he was going to I think Max was going to be here but then uh Christy responded by email. So
she responded by email and I I gave that to you. uh she has amended her request to from 50 feet down to 40 feet and so that is uh 10 feet more or less than she'd originally planned for or only four feet wider than the city code
allows. Uh she talks about uh truck traffic during Christy K organic's busy season which is September to Thanksgiving and February to Mother's Day. They have one to four trucks per day for loading and unloading. during the summer for custom pad packaging. It's about one to two days a week and they pack the packages get shipped out
across the country and she has maneuvering issues with this because while the trucks back in from the blind side they have they just they say they struggle and so they're just trying to get a wider access and also the traffic they said some they don't they rarely block traffic however it does occur and then also when they have other people
coming into the business and the trucks are parked in the driveway just cause causes them complications and so she's looking to uh widen their driveway and their curb cut to 40 ft to allow that two-way traffic and to allow room for the trucks to maneuver in for unloading.
Um, I gave you the full full email. You certainly had a chance to read that, but that's kind of a summary of it. And so, I think that kind of answered the questions that you had at the last council meeting. At this point, I guess it's up to you to approve resolution 2025-49
granting the variance to them at uh the 40t. I guess that's what their amended request is for. Or of course you can not approve it. I guess it's your other option. So, okay. Questions? I have one where it says we have the
current approximate width is 28 ft and she's stating it's 34 to 35 ft wide currently. I understand that she said that, but I measured it. It's 28. So, it's not the five feet that they're they're asking for additional 12. No, but it's still only four feet more than
what we would allow by code. we allow. Okay. I just seen the two different numbers there. That didn't make a lot of sense. So, in a in a sense, I mean, I'm sure we've all had a chance to get by there since that we've tabled it. But um I guess I I I'm in in support of you know
allowing them that extra 4 ft if that can make their business more efficient, allow their customers and clients to come in for their other businesses that they currently uh house out of that same building. Um I think it's to me I think it should be
should be granted. Just my opinion. Okay. I would agree. Um just thinking about the general traffic in that area, the majority being truck traffic. Um this area is used to having and needing the space to uh accommodate. So if we
can help that business, I I think it's a benefit to all. Okay. So they've got 28 feet now and if we grant it, we will be granting them a 12 foot
variance, which is 4T more than the 36. Four foot variance. You're giving them a four. They can automatically get 36. Yep. So we're just giving them a 4ft variance from 36 to 40. Okay. What I'm looking at is can't they just make it a 36 which would be code and
they wouldn't have to have a variance so we wouldn't have to vote on it cuz 4t for a semi isn't that much. I feel I feel like if it means that much to them to apply for the variance and go through this process it must mean something. I mean they're seeing the
benefit at some point. I'm not a truck driver to know, but I can just I can just feel their pain. I don't I think it's you know if again I I agree with with Heidi if they feel that that 4T will make a positive impact to their
business. It is an industrial park. It's a business area. I think that's I would support that. Okay. Any other comments, concerns? If we do just on the resolution on the next page, it it has still has a 50 foot foot
curb cut in there that we just need to make sure that we do get that changed to 40 so that they're not expecting a 50 foot. All right. Where it says whereas the third one or fourth one, I'm sorry. Yeah. Well, we'll change that to 40 to whatever amount you approve. Good. Yeah.
Okay. Well, do I have a motion one way or the other? That that is a actually a good point. Um because it says it both in the description and in the variance request. So is it 50 or is it 40? She's asking well the variance application was
originally 50. It was her email amended it to 40. Okay. This resolution was pulled forward from last meeting. Okay. So whatever gets approved will be put in that resolution. Okay. Okay. Do I have a motion either
way? I'll make a motion to approve the variance of uh 4 foot wider variance uh for RLF Holdings Bur request. Okay. Do I have a second? I'll second. Second by Heidi. Any other concerns, discussion?
Call the question. All those in favor signify by saying I. I. I. Opposed. I. Motion carries. Three in favor, one against. 7F approve resolution 2025-56 approving variance allowing accessory
structure. Uh Mr. Mayor, I'll remove myself from the council for this discussion since I am the applicant. Okay. Yep. The planning commission at its June 10th meeting acting as the board of adjustment conducted a public hearing to consider the application of the Kirkoff
family revocable living trust for variance from the city code relating to accessory structures. The property is located at 807 Lakeshore Drive and includes three lots that have been combined into one parcel. The request is for a variance to allow the construction of a 1400 ft detached garage where the
maximum detached garage size is 1,200 square ft. This includes total cumulative square feet of detached and attached garage of 2209 where 1,800 is allowed. So I'll take the the detached portion add it to what's already attached to the house and you got a grand total of 2209 where 1,800 ft is
allowed. In addition, a variance from the maximum number of accessory buildings on a parcel is requested for the detached garage. There are two existing accessory structures, the boat house and the cabin. When adding the proposed garage, there'll be a total of three where the maximum allowed is two.
The planning commission recommends that the variance be granted to allow the construction of the 1400 ft detached garage. So that's what you have in front of you tonight. Resolution 2025-56 granting the variances to the Kirkoff family revocable living trust to allow the construction of a 1400 ft detached
garage. Questions, concerns? There was no request for sideline or front set back for those variances. It was strictly whether or not they could have a third building instead of two
because they've already got two which is would be a variance. And then the square footage of the garage, which placement of the garage hasn't been determined totally yet, the way I understand it, because where if
you look at the map on there, it says Lakeshore Drive. That has got to be uh what's the word for it again? Um vacated and then he will gain that much more property.
There's a lot of properties along Lakeshore Drive that have this vacation that needs to happen, but until they get do a survey and come in and request it,
it'll be a while on most of them because most of them aren't going to pay for a survey. So, is there any questions or concerns on granting the variances? If not, do I have a motion to approve the resolution 2025-56
granting the variances? Motion to approve. Motion by Scott. Do I have a second? Second. Second by Heidi. Last minute discussion. Call the question. All those in favor signify by saying I. I. I. Opposed. Motion carries. Three in favor, one
against. One against. One or one. Well, there wouldn't even be an abstension. Just three in favor. He removed himself. Oh, three in favor. Zero again. Well, I go with four and then come on
now. That doesn't happen very often. Yeah, it doesn't happen very often. Is right. Okay, moving on. Approved maintenance agreement. Rooftop air handling unit. So, Ellingsson Plumbing, Heating, Air Conditioning, and Electrical has
submitted a proposal for the ongoing maintenance and operation of the new rooftop air handling unit at city hall. The proposal includes spring and fall scheduled maintenance inspections, including changing filters, flushing, testing, and inspecting the unit. The proposal is p the proposal is payable
semianually for a total of 178 per year. Uh we did have a prior agreement with Whiteniders since the building was constructed and uh they were the original installer on the old unit and we had a a maintenance contract in the spring and fall with them as well. So what we're looking to is approve the maintenance agreement for the rooftop
air handling unit with Ellings for 178 per year. Questions? Is that comparable to what we had with whiteners? Uh actually it's less. Oh, our whiteners one was like$1578. Okay. And the scope is
relatively the same or better. Yeah, they do the same types of things, testing, inspections and filters and updates. And there's a lot of computer things that happen with that. Um, they come in and check all the VABs inside the unit and you know, just check and make sure everything's running
optimally. Okay. Um, and this is only for one year and each year we renew it. It's a renewable contract. It just automatically renews unless we cancel it. Okay. Does that ensure a warranty of any sort
or do we It's required. We have a warranty on the existing install. This is just an ongoing maintenance contract. Okay. So, if we have like something happens to the unit that's still under warranty, you know, that's a warranty issue separate from this. How long a warranty do we have on that? You know, I
don't know the answer to that question. Ben left. Otherwise, I know. Yeah. Did he sky? This is the reason why I was like, are we wasting our money with a maintenance agreement for something that should be under warranty for so long
and then when it gets to that point to the end of the warranty, then we can do a maintenance agreement. The price might This is This is preventative maintenance, right? Instead of waiting for it to break, right? You know, so well, if it breaks now, it'd be under warranty. We don't want it to break. you
want to prevent it from breaking. I think service warranties are, you know, are are common, but uh I I hear you're saying, too, it's it's brand new, so it's hard to brand new by doing an oil change on your vehicle and Yeah. rotating tires. That's pretty
much what it is. Yeah. Yeah. It's just you're flushing it every year so it doesn't corrode and replace the filters so it doesn't clog and all that other stuff. So it's and when they change out these filters, that's our cost up and above yet. No, the filters. That's
provided. That's provided. The filters are provided. Yeah. Okay. Cuz I just seen What is there? So it says right here, Ellen. Says materials provided by Ellington on page 80 is filters. Okay. Yeah, right
there. Materials provided. Okay. I'm one that's never jumped on a service agreement for anything because if they build it right and they install it right, you shouldn't have an issue. I do that with my own vehicles. I still pay health insurance just to make sure
I'm covered if nothing if something happens. what we have found in the prior years with our units like the filter clogs like when the cottonwoods let go and that type of thing we get it's it's it's an efficiency of the unit to get the filters changed I guess and that's
probably I don't I'm not saying that we can't do it I don't can't speak for Ben because that's kind of a complicated unit up there on the roof but Right. Right. Okay. Well, what is the council's wishes? I'm going to make a motion to
approve the agreement um with Ellington's for the rooftop here air handling unit. Excuse me. Okay. Do I have a second? I'll second it. Second by Brad. Any last minute discussion?
Call the question. All those in favor signify by saying I. I. Opposed? I. Motion carries. Three in favor, one against. 7H authorize execution of easement agreement.
So Saxon Center Public Utilities is requesting that the city execute an easement agreement between the city and the owners of property at 621 Birch Street South or by a 10ft x 10t easement at the southeast corner of the property along the alley is granted for utility purposes allowing the installation of an
electrical transformer box. This box is necessary to accomplish the underground installation of the city electrical lines currently in the alley. So that's what we're looking for is to authorize the mayor and the city administrator to execute this easement agreement. Any everybody kind of know where that
location is? It's one lot off of Seventh Street, right? And I'm assuming that's been discussed with the property owner and yeah, util Yeah. Everything's been negotiated through the the property owners already executed their side. They did. Okay. Thank you. PUC took care of
all everything, but it since Yep. All right. Thank you. So, do I have a motion to authorize the mayor and the city administrator to execute the agreement? So, move. Motion by Brad. Do we have a second? Second. Second by Heidi. Last minute discussion.
Call the question. All those in favor signify by saying I. I opposed. Motion carries. Four in favor, none against. We have no unfinished business. We have no new business. That brings us to our consent agenda. We have schedule of
claims of 96,626.111 for a total of the same uh pay checks, paid claims, and payroll of 1,356,985.83. We also had a request from Scott Kowski representing the American Legion Post 67 to amend the one temporary
I take that as one day temporary outstate extension of outdoor liquor permits for the term of one day from October 4th, 2025 to September 27th, 2025. What? Amending it from the 4th to the
27th. Okay. Okay. It was already approved for the 4th. We're amending it to the 27th. Okay. Prior. That's where that it doesn't say that. So, it says from October 4th to the 27th. All right. Okay. 45K run in their north parking lot
from noon to 1000 p.m. Also would like permission to block off Park Road from the boat landing to Main Street. So, does everybody understand that? Yep. Okay. Do I have a motion to approve the consent calendar?
Motion to approve. Motion by Heidi. Do I have a second? I'll second. Second by Brad. Any other discussion? Call the question. All those in favor signify by saying I. I. Oppose. Abstensions. I. Motion carries. Three in
favor. None against. One abstension. Informational items. So I have a couple. you have your charter lineup changes and then also Sterns County is going to conduct a second uh cleanup time for hazardous household waste. And so that is going to be Wednesday, August 20th
from 10:00 a.m. to 5:00 p.m. at the Civic Arena. Uh one thing they wanted us to note is they have now they have some nonacceptable products. Um, and so the business waste I think is one of the things that was added to that list at this time, but they still will take all your paints, your cleaners, roofing tar,
fuel, sealers, garden chemicals, fluorescent bulbs, all of that. So you can certainly take it up there free of charge during those hours. Okay, any questions about those? Hearing nothing. That brings us to the end of our agenda. Do I have a motion to
adjurnn? So move to motion by Brad, seconded by Scott. I didn't even hear Whoever call the question. All those in favor signify by saying I. I I oppose. Motion carries. Four in favor, none against.
Meeting adjourned. [Music]