WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=s0dQftXqFwQ

NOTE
MEETING SECTIONS:

Part 1 (Video ID: s0dQftXqFwQ):
- 00:00:07: Meeting Call to Order, Pledge, Roll Call, Agenda Approval
- 00:01:36: Public Open Forum - Kevin Thomas Variance Request
- 00:03:09: Reports and Presentations - Police Monthly Report
- 00:06:38: Public Works Monthly Report: Arena, Roads, Airport
- 00:09:09: Planning Commission Report: Building Permits Overview
- 00:10:18: Park Board Report: Archery Range, Community Garden
- 00:11:41: Airport Board Report: Hangar Project and Fly-In
- 00:13:01: Operations Committee Report: Highway 71 Project Review
- 00:14:22: Action Item 7A: Approve Werger Thornlum Variance
- 00:16:04: Action Item 7B: Kevin Thomas Variance, Remand to PC
- 00:20:55: Action Item 7C: Approve Final Plat of Author's
- 00:23:01: Action Item 7D: Approve Crack Filling Quote
- 00:25:16: Action Item 7E: Approve Seal Coating Quote
- 00:27:10: Action Item 7F: Approve Slurry Seal Quote
- 00:30:16: Action Item 7G: Approve Trunk Highway Scope, Study
- 00:35:41: Action Item 7H: Approve Installation of Archery
- 00:37:51: Action Item 7I: Planning Commission Appointment
- 00:38:56: Action Item 7J: Approve Fire Hall Painting Quote
- 00:41:22: Unfinished Business: Trunk Highway 71 Update
- 00:44:41: New Business: Determination On Community Garden
- 00:46:36: Approve Consent Calendar: Checks, Claims, and Payroll


Part: 1

1
00:00:07.440 --> 00:00:24.160
Call the meeting to order. All rise for the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and

2
00:00:24.160 --> 00:00:44.079
justice for all. Roll call. All members are present. Approval of the agenda. Is there any changes to the agenda? Council have anything. Okay. Do I have a motion to approve the agenda as presented? >> Motion to approve.

3
00:00:44.079 --> 00:00:59.840
>> Motion by Joe. Do I have a second? >> Second. >> Second by Scott. >> Call the question. All those in favor signify by saying I. I. >> Opposed. Motion carries. Five in favor, none against. Approval of the minutes of the March

4
00:00:59.840 --> 00:01:20.080
4th, 2026 regular meeting. There received them in your packet. Is there any changes or clarification needed to those minutes? Hearing nothing. Do I have a motion to approve the minutes of the March 4th

5
00:01:20.080 --> 00:01:36.079
meeting? >> So move. >> Motion by Brad. Do I have a second? Second. >> Second by Heidi. Last minute discussion. Call the question. All those in favor signify by saying I. >> I. Opposed. Motion carries. Five in

6
00:01:36.079 --> 00:01:51.439
favor. None against. This now brings us to our public open forum. Is there anyone here that would like to speak to the council? Okay. State your name and your address and uh you have three minutes. Kevin Thomas,

7
00:01:51.439 --> 00:02:08.160
1021 Pleasant Street. Uh, in comments with your agenda item 7B, I was unable to attend the planning and zoning meeting on Wednesday. So, I thought I'd come here to talk to you about what my situation is. If you want to talk about it now or if you want when you get to 7B, I guess it's up to you guys what you

8
00:02:08.160 --> 00:02:22.640
want to do. >> Okay. Uh, so >> was anything at the planning commission that since you couldn't attend it, was there something that you wanted to? >> Yeah. So, so what it is I I variance for

9
00:02:22.640 --> 00:02:37.519
40 by 60 building which I said was too big which which is fine. So now I'd like to go down to a 40x 48 building which is 30 ft bigger than the variance they've already approved in 2025 but I was not able to attend. So, I didn't, you know, I was a chance to talk

10
00:02:37.519 --> 00:02:53.760
to before this. So, I'm looking for either you guys on the council to say it's okay to build that or at least send it back to the planning and zoning commission so I can go talk to them next month instead of waiting six months to get a variance. So,

11
00:02:53.760 --> 00:03:09.840
>> okay. When we get to that point, we'll see what the council needs and >> Okay. >> Thank you. >> Thank you. >> Is there anyone else that wants to speak to the council? Is there anyone else who would like to speak to the council?

12
00:03:09.840 --> 00:03:26.720
Seeing no one, our public open forum is closed. We have no public hearings. We'll move on to reports and presentations. Police monthly report. Joe, everyone. I got the uh February 2026

13
00:03:26.720 --> 00:03:43.360
police activity report. Um some of the highlighted ones that I highlighted here, a lot of investigations in February. When you look at had five different we had five different assaults. We're probably going to charge four of those five out as felony. >> Um one thing that people don't think

14
00:03:43.360 --> 00:03:58.000
about when you see the assaults and some of those two of them being sexual in nature. Uh we do a lot of search warrants and stuff that too they're pretty time consuming. So like the one one of our uh assault case we worked on we did four different search warrants. So some of these investigations take

15
00:03:58.000 --> 00:04:14.000
three four five days to wrap up. So uh just a little bit higher number of those investigations uh along with a another corridor investigation we had a Danko violation death investigation. Um so yeah a lot of uh kind of time consuming

16
00:04:14.000 --> 00:04:28.720
ones in February. Um if you look at lift assist at 9ine medical emergencies at 23 so puts it over that 30 mark for people calling 911 at different times of day and us showing up helping them out there.

17
00:04:28.720 --> 00:04:46.160
uh patrols 191, uh traffic stops 311, uh 12 other welfare checks, um few special details with stuff up at the school. Um what I've kind of correlated with February was the weather was kind of up and down. So you could those warm

18
00:04:46.160 --> 00:05:03.120
days we had in February, we were busy and then some of those cold ones we slowed down a bit as far as calls for service. Uh, another news, uh, both those lease squad cars, I got those back to Ardan Hills on time, so we're good there. So, they're, uh, they're returned. Both of

19
00:05:03.120 --> 00:05:19.120
the new squad cars are now completed and on the road, so we're all we're squared away there. Um, kind of looking forward now at the weather. We're going to try to push out some education on the golf cart, UAV stuff in town. Again, try to

20
00:05:19.120 --> 00:05:34.800
just remind people to keep them off Main Street. You know, they can cross the bridge, but they got to make that first right or left once they come off the bridge. And uh some of the other rules and make sure they go talk to Wendy upstairs about getting those licensed here with the next if they get more, we'll start seeing them come out. So,

21
00:05:34.800 --> 00:05:50.560
nothing we want to we're going to write people tickets for, just education to let people know that these can't be on the state highways or on the main street. >> Sinclair Lewis involved included on that. You can ride your you can ride them on Sinclair Lewis UTVs and uh golf

22
00:05:50.560 --> 00:06:06.000
carts on St. Clair County. It's the state highways that you can't have them on or the US trunk highway. So 71's US trunk highway you can't have them on. You can't have UTVs or the per our ordinance the golf carts on there. Um but like highway 28 they can't. So

23
00:06:06.000 --> 00:06:22.319
people can drive them over the bridge like 71 bridge to get to the truck stop. It's just you just got to take that first turn to get to a side street. We're cool with it. like we we get it. It's we every once in a while people just thinking they're going to go from Dairy Queen to the north end of the golf

24
00:06:22.319 --> 00:06:38.880
course down Main Street and we just can't have that. That's all. Right. >> So we'll let's just give you education. We're going to pump some of that out on social media and try to get the paper too. It's just good reminder. >> Okay. >> Any questions on February or questions or concerns?

25
00:06:38.880 --> 00:06:57.759
Okay. Thank you. public works monthly report. Ben, >> good evening, Mayor and Council. The arena, the hockey season wrapped up on March 1st. The ice boards and glass were all removed to prep for dry flooror events. The first one being this

26
00:06:57.759 --> 00:07:14.240
weekend. Uh the ice resurfacers were both serviced and put into storage for the off season. We did have several warm days that melted the roads and we were able to do an initial pass of pop hole patching on the worst locations that were in need. As the weather clears, the roads again will continue to keep on

27
00:07:14.240 --> 00:07:30.560
patching those holes. There's plenty that sprung up again recently. Uh airport hanger door maintenance, we did some out there on those. There was a couple minor repairs that took place. Several snowtorms that required plowing and cleanup afterwards. We did some general equipment repairs, mostly to

28
00:07:30.560 --> 00:07:46.639
plow trucks, replacing wear items such as our cutting edges. Uh building and garage door maintenance at our public works building. We replaced a broken water heater at the campground park shed. The storm water pond near the industrial park. We uh have not had any sediment removal since it was installed

29
00:07:46.639 --> 00:08:03.520
in the 70s. So, we completed numerous test holes to obtain the depth of the sediment and the depth of the original soil in the pond. So, we're going to work on creating draw drawings with those elevations to show our original heights and potentially plan for a project to clean the sediment from that pond. Um, the removal would be a late

30
00:08:03.520 --> 00:08:20.240
fall or winter project. Year is undetermined, but at least we can put together a plan for what that might look like. Uh, the no parking sign to be placed north of the hospital arrived and we'll get that installed as soon as the frost is out. Um, looks like next week we should be able to start popping some of the signs in that we need to do. We

31
00:08:20.240 --> 00:08:36.560
did put that portable speed sign up on 10th Street. uh allowed it to start collecting some data. The first few days that it was up, we pulled the info from it and 99% of the cars going by were traveling under 30 miles per hour. Uh the few cars that were going faster were

32
00:08:36.560 --> 00:08:53.360
about 35 miles per hour and they averaged about 150 cars per day. So that's just after a few days once we have a larger set of data. We will share that with with everyone here so that you can get a good look at what's going on up there. But that's what the first few days looked like anyways. Um the gravel

33
00:08:53.360 --> 00:09:09.760
roads and alleyways, they've made a bit of a mess with this melting, freezing, thawing. We've done what we can with them. Um but as it warms up again, we'll be after those as soon as we can. We just need to dry up a bit. So too much water on any questions I can answer.

34
00:09:09.760 --> 00:09:28.399
>> Questions, concerns? Okay, I guess not. >> Thank you. >> Planning Commission report. Sarah Good evening. At the planning commission last week, we had two public hearings um

35
00:09:28.399 --> 00:09:45.680
regarding uh garage sizes for variances. So, that's an act two action items later on the agenda. You do have a copy of the building permits of January of this year. I had um four permits with a valuation

36
00:09:45.680 --> 00:10:01.839
of 42,000. Uh February, I had four permits with a valuation of 216,000. Uh short list of building permits is on page 14. And then uh on page 15 is just the three months worth of the zoning

37
00:10:01.839 --> 00:10:18.240
permission was two. But now that the weather's going to get nice, it it changes and it'll start picking up. Any questions for me? >> Questions, concerns? Okay. Thank you, Sarah. We'll

38
00:10:18.240 --> 00:10:38.640
move on to park board report. Okay. Uh the park board met regular session actually today at 5:00. So just before this meeting they had a few items on their agenda. They are recommending we take the next steps in the archery range and we'll talk about that a little bit later. Uh they are moving forward

39
00:10:38.640 --> 00:10:54.399
with getting some estimates for transportable security cameras that can be used to use them at the for vandalism, lose them in the parks, put them at the compost site or the and wherever else we might need them. So we're just kind of working up to try to get an estimate on what that might look

40
00:10:54.399 --> 00:11:10.160
like. They did talk about the community garden uh because we have had some complaints about the upkeep of it and they agreed to extend that for another year with some conditions that we'll we'll monitor it and see how it goes this year. and they did recommend a change to the seasonal camping rate for

41
00:11:10.160 --> 00:11:26.079
2027. The reason we get them early is because the campers are going to start arriving here in about a month or so. And uh we have to start giving them those rates because they plan ahead. And then we also have they got an update on the the park shed that we have it in the budget to retin that and perhaps garage

42
00:11:26.079 --> 00:11:41.040
doors. And we're just getting estimates on that and they'll take that back to the park board and or back to the city council when we get those numbers. So that's what they have. questions, comments.

43
00:11:41.040 --> 00:11:57.360
Okay, airport board. >> So, the airport board met Wednesday, March 11th at 1 p.m. They had a couple things on their agenda as well. They reviewed the progress of the box hanger project. Uh there's a couple things that they're looking at yet, maybe some different kind of insulation for the doors and the straps of the doors. We're

44
00:11:57.360 --> 00:12:13.600
trying to make a little bit of changes than what we had originally thought we were going to go in there. Uh they did discuss the repairs to the hanger doors that Ben had addressed earlier. They set the fuel price per gallon. Uh they also discussed the flyin planning that we're going to have the fly in there this summer, the Sunday of Sinclair Lewis

45
00:12:13.600 --> 00:12:28.880
Days, sponsored by the Minnesota Mid Minnesota Motorheads, I believe it is. But we'll be having a pancake or a breakfast and then they'll have um airplane rides that you can you can uh rent to take a plane up and they'll take you up around town. And then we looked

46
00:12:28.880 --> 00:12:46.240
at the hangar rentals and then also uh they've submitted the grant and the admin settlement request to the FAA for that land acquisition process. So that's in the hands of the FAA. Now I did get a request for more information today. So I'll take a look at that and and but that is in the process. We can't

47
00:12:46.240 --> 00:13:01.519
actually submit the grant application till May. We asked them to preview it earlier because we figured we'd need to provide extra documentation. So that's what we have for the airport. >> Questions, concerns.

48
00:13:01.519 --> 00:13:19.360
Okay. Operations committee report. >> So the operations committee met on uh Thursday, March 12th. The following in attendance was uh Councilman Scott Powski and Brad Kirkoff, public works supervisor Ben Clank, the water wastewater supervisor Glenn Bower, the city engineer Keith Yap, and myself. and

49
00:13:19.360 --> 00:13:34.560
the committee res re reviewed each street segment for the phase one of the trunk highway 71 project which is a side street segments along with estimated costs for each segment. Uh each was evaluated for uh its importance to be included due to its connection to the

50
00:13:34.560 --> 00:13:49.680
corridor like with if there's unique items with the sewer or water or storm that it's helps to be done ahead of time. Uh the road and the road curb and storm condition and the sanitary and water condition. So, the committee did opt to remove 10th Street South and

51
00:13:49.680 --> 00:14:05.680
First Street South from the project for the 2027 phase one of that project. A recommendation will be made in uh action item 7G to update that feasibility report. >> Okay, questions or we can handle that

52
00:14:05.680 --> 00:14:22.959
when we get to that. Okay, we will now move on to our action items. 7A approve resolution 2026-15 approving variance action. >> So the planning commission acting as the board of adjustment conducted a public

53
00:14:22.959 --> 00:14:39.440
hearing on Wednesday March 11th to consider an application for variance submitted by Tyler D and Britney J. Werger Thornlum. The property is located at 355 East River Circle is zoned R1 residential. The request is to allow an attached garage addition to an attached

54
00:14:39.440 --> 00:14:54.560
garage greater than allowed by ordinance. The request is to allow a 780 ft addition to an existing 648 which results in a total of 1368 square feet of attached where 1,200 ft is allowed. After deliberation, the planning

55
00:14:54.560 --> 00:15:10.959
commission recommends the request be granted with the condition that all existing detached storage building the existing detached storage building be removed, that all roof water drainage be directed to the rear of the lot, and that no part of the garage may be used for human habitation. And I do have that

56
00:15:10.959 --> 00:15:26.800
laid out in the resolution approving the request for the variance in your packet. And that is resolution 2026-15 granting the variance to Tyler D. and Britney J. Waker Thornbloom as requested with stated conditions.

57
00:15:26.800 --> 00:15:46.720
>> Questions, concerns? Hearing nothing. Do I have a motion to approve or do what we want with the resolution 2026-50? Thank you. >> Motion by Scott to approve. Do I have a second? >> I'll second.

58
00:15:46.720 --> 00:16:04.000
>> Second by Brad. Last minute discussion. Call the question. All those in favor signify by saying I. I. Oppose. Motion carries. Five in favor. None against. 7B. Approve resolution 2026-16

59
00:16:04.000 --> 00:16:21.199
approving variance action. >> So the planning commission acting as the board of adjustment again conducted a second public hearing on Wednesday, March 11th to consider an application for a variant submitted by Kevin Thomas. The property is located at 1021 Pleasant Street and is zoned R1 residential. The

60
00:16:21.199 --> 00:16:36.079
request is to allow the construction of a 40x60 or 2400 foot detached accessory building where 1,200 ft is allowed and there be 3,000 foot cumulative where 1,800 is allowed when combined with the existing garage and that detached

61
00:16:36.079 --> 00:16:52.800
smaller shed would be removed. After deliberation, the planning commission recommended that the variance request be denied. The reason for the denial due to the excessiveness of the request in comparison to other variances granted in the past. In the past five years, 11 variances were granted to exceed the

62
00:16:52.800 --> 00:17:09.280
accessory structure maximum. The average square foot over the maximum of 1,200 square feet for attached structures was 459 ft. Um the median was 384, meaning half were bigger, half were less or half were more and half were less. The

63
00:17:09.280 --> 00:17:25.280
average square foot over the cumulative max of 1,800 square feet was 666 with the median at 250 meaning half or more and half or less. Uh this request was for,200 over the maximum allowed cumulative. I will say that two of the variances of forementioned in there

64
00:17:25.280 --> 00:17:42.480
exceeded his request but they were granted due to the nature of the property on the edge of the city limits and that the parcels were quite a bit larger. Uh now this is the request where he so the resolution in front of you is what the planning commission had recommended denying the request for the variance but he is in attendance and he

65
00:17:42.480 --> 00:17:59.200
had asked that you either reconsider it offer a smaller garage that he had proposed or remand it to the planning commission as an alternative to denial. So and you have the option to allow him to speak or speak amongst yourselves.

66
00:17:59.200 --> 00:18:14.880
>> Okay. One thing he's already said he was looking at a 40 by 48. >> Um, my personal opinion is since they he he adjusted it that we send it back to

67
00:18:14.880 --> 00:18:31.919
the planning commission, have them do the job they were assigned to do. Now that they've got all the information or if they need more, then he can attend that meeting >> rather than us second guess what they're doing.

68
00:18:31.919 --> 00:18:48.400
Yeah, that's that was kind of my thought. As we go back to the planning commission to review and stuff, but uh just one question whether Vicki can answer, Kevin, um you had said you did receive a variance in 2025. >> No, not him. >> Oh, there was a different one that you were referencing. >> So, there was a varian that was their

69
00:18:48.400 --> 00:19:04.240
variance smaller total. >> Okay. >> Okay. Sorry, I misunderstood that. So, thanks for clarifying. You're can let may I ask a question if I can Kevin? >> Kevin the the variance was granted for

70
00:19:04.240 --> 00:19:21.760
the smaller size that you're currently proposing versus the 40 by6. >> No, >> the prior one to 2025. >> No, that was a different property. >> Okay. >> He's saying that a variance was granted

71
00:19:21.760 --> 00:19:38.320
in 2025. Very similar to what his new proposal is. >> That Okay, that's what I was trying to ask. you're asking. Yes. >> Yeah. No. Okay. Thank you. >> And also Vicki, you said uh according to the map, the building layout would be >> uh the building is the rectangle should

72
00:19:38.320 --> 00:19:54.160
be turned. >> It should be turned. It shouldn't be on >> the way it's spaced. Okay. Yeah. >> So, that would change things too. That's part of the reason why I'm thinking the planning commission could reconsider back >> and that way they're on board with that.

73
00:19:54.160 --> 00:20:08.559
So, >> I think the planning commission, you know, we we did spend quite a bit of time talking about it, but more than uh our our role is to review each one and if it's a change, I think we could go back and be re-reed again and another recommendation of some sort

74
00:20:08.559 --> 00:20:24.960
>> because basically the application original application was for a different >> Exactly. >> size and y everything there. So, >> I agree. >> Um do I have a motion? I'll I'll make a motion to uh send this uh request back to the planning

75
00:20:24.960 --> 00:20:40.159
commission to review his revised um request. >> Okay. Do I have a second? >> I'll sec. Brad will second it. Last minute discussion call the question. All those in favor signify by saying I.

76
00:20:40.159 --> 00:20:55.679
>> I opposed. Motion carries. Five in favor, none against. 7 C. Approve resolution 2026-17 approving final plat of author's phase 2. >> So the final plat for author's second

77
00:20:55.679 --> 00:21:10.960
edition has been sent to Sterns County. They they review it with their departments down there. Uh the plat includes 20 lots and they're under the existing restrict restrictive covenants as the original authors because those covenants were for the entire property. uh once Sterns County makes their

78
00:21:10.960 --> 00:21:25.600
approvals any changes they would have would be included in this and then uh the final documents will be prepared for the which come in for signature. So what we're looking tonight is just to approve resolution 2026-17 approving the final plat of author's

79
00:21:25.600 --> 00:21:42.480
second edition and it does say in there that it shall be reviewed by the Sterns County Director of Land Management and that any changes or recommendations of the director may be incorporated in conditions for final approval. So sometimes they'll they don't like the way a word is spelled or usually really

80
00:21:42.480 --> 00:21:57.360
really minor insignificant items. We just want to make sure that we have the ability to make those changes on that final plat. >> Okay. Questions, concerns? >> That's 20 more lots that are going in on that one. >> Pardon me. >> 20 more.

81
00:21:57.360 --> 00:22:13.440
>> 20. Yeah. >> Okay. Any other questions? So that means then the the city or the we're going to have infrastructure costs. we're going to have. >> So, the infrastructure cost is we'll get the the final numbers kind of and that'll go back to the EDA and they'll

82
00:22:13.440 --> 00:22:28.080
make the determination whether we're ready to put the infrastructure in at this point. Um I think that when they first got the estimate it was higher than they thought it might be, but I think now that we've looked at it a little closer and we'll look at ways that it can be funded, um the EDA will

83
00:22:28.080 --> 00:22:45.520
make that recommendation back. So, we're just approving the plat, not actually building any of the blocks. >> No work being done, just the plat. Just the plat. Good. All right. >> Any other questions? Otherwise, I'll look for a motion to approve resolution 2026-17.

84
00:22:45.520 --> 00:23:01.039
>> Motion to approve. >> Motion by Heidi. Do I have a second? >> I'll second. >> Scott will second it. Call the question. All those in favor signify by saying I. I. >> Opposed. >> Abstensions. >> I. Motion carries. Four in favor, none

85
00:23:01.039 --> 00:23:18.640
against, one abstension. 7D, approve resolution 2026-18 accepting quote for crack filling. So the next three uh action items have to do with the the road projects that we have recommended for 2027. So at the

86
00:23:18.640 --> 00:23:35.679
February 4th council meeting, they authorized the quotes be obtained for the crack filling. Uh packets requesting quotes were sent to contractors known to perform this type of work. Was also advertised and posted on the city website. Eight bids were opened on March 13th with the following results. You see they went from $34,780 all the way up to

87
00:23:35.679 --> 00:23:50.640
$96,650. So the low bidder is MP Asphalt Maintenance at $34,780. That is our recommendation by resolution 2026-18 accepting that quote. And they're they

88
00:23:50.640 --> 00:24:09.919
all bid the exact same quantity. It's just that it's the price per pound that they bid and they have quite a bit less price per pound on their material. >> Okay. Any questions about that. Otherwise, I'll look for a motion to

89
00:24:09.919 --> 00:24:25.919
approve resolution 2026-18. >> Motion to approve. >> Motion by Joe. Do I have a second? >> I'll second. Heidi will second it. Any last minute discussion? We've never worked with these people

90
00:24:25.919 --> 00:24:43.520
before, have we? >> No. >> Okay. Call the question. All those in favor signify by saying I. >> I. I. >> Opposed. Motion carries. Five in favor. Done. Again. >> I do want to mention though too that when you do the crack fill, you know, we estimate the quantity when they're

91
00:24:43.520 --> 00:24:59.039
actually out there filling. They have to provide us tickets for how much they actually use because they get paid for what they use. That way we can keep track of them and don't all of a sudden get a big surprise in the end, >> right? >> So because that well it's not like a fit a fixed amount. We're bidding on the

92
00:24:59.039 --> 00:25:16.080
price per pound >> and they still provided the lowest price per pound. >> They had low. Yeah, they had the lowest price. >> Okay. 7E. We approve resolution 2026-9 accepting quote for seal coding.

93
00:25:16.080 --> 00:25:32.159
>> So likewise at the February 4th meeting, we authorized quotes be obtained for the seal coding. Uh packets requested were sent to the contractors along with advertisement and website posting. We received two bids on March 13th of Aztec for 40,75181

94
00:25:32.159 --> 00:25:49.279
and Allied back blacktop for 56,94810. So the low bid is Aztec and we are requesting to approve resolution 2026-9 accepting the quote for seal coding. >> Questions? >> I'm assuming these are all within our budget these numbers.

95
00:25:49.279 --> 00:26:03.520
>> Yes, actually this total came in under budget. >> Okay, thank you. >> What was our budget number for all this that we put in? >> 175 >> 175. >> I think this total is like 166 or 169. >> All three total 165ish.

96
00:26:03.520 --> 00:26:20.880
>> All right. Thanks. >> Any other questions? Otherwise, do I have a motion to approve resolution 2026-9? >> So move. >> Motion by Brad. Do I have a second? >> Second. >> Second by Scott. >> Call the question. All those in favor

97
00:26:20.880 --> 00:26:37.520
signify by saying I. I. >> Opposed. Motion carries. Five in favor, none against. So, so I just wanted to mention something to you is that for Brad like when we're doing that these projects the two the seal coating and the and the the slurry seal probably

98
00:26:37.520 --> 00:26:52.400
come in right there because of the quantity but the crack fill with knowing what our budget is we have the ability to stop them so we don't go over budget or we have the ability to add more like if there's a street that's really bad that we want to add but didn't conclude

99
00:26:52.400 --> 00:27:10.240
it we can add it up to a certain percent right >> so you know We we very well could push put in there to get up to the 175, but we wouldn't go over it. >> Okay. Thank you. Okay. >> Approve resolution 2026-20

100
00:27:10.240 --> 00:27:25.840
accepting quote for slurry seal. >> We did receive one bid as well for the the slurry seal. As you recall, we did advertise to slurry seal Ash Street from I believe the stop light up to Sinclair Lewis Avenue. And uh that's uh not quite

101
00:27:25.840 --> 00:27:42.000
the same as seal quote but similar. It'll fill in the gaps and the goal is to fill in the ruts. And so we did get one bidder Aztec as well for $90,7129. So we're looking to approve that resolution accepting the quote for that scary seal.

102
00:27:42.000 --> 00:27:58.559
>> Questions? >> So with getting only one bid here, is it kind of where we expected that number to be for this or >> I think I have to estimate. >> Is there just a few people? I expected it to be 95. >> Okay. >> And we knew that there's very limited contractors.

103
00:27:58.559 --> 00:28:20.880
>> Okay. >> Okay. >> Any other questions? >> And that's doing the entire length of that street. >> Sent there. And it's probably getting ahead of us, but it'll be having the county stripe it

104
00:28:20.880 --> 00:28:34.159
again >> like it was the last time we did that. >> Okay. >> Does the Does this provide a benefit over typical seal like what is the what is the >> the trouble with ash is we have really

105
00:28:34.159 --> 00:29:02.039
bad running because we have a lot. So some of those are deep. So just coat that. allows the water sit. So seal coating about half of this slurry seal

106
00:29:04.240 --> 00:29:22.960
>> and that what is the typical lifespan of of a slurry seal? >> 10 years a little bit. >> Okay. And with the water growing off, it'll actually extend the life of the road. >> It's done in multiple applications where

107
00:29:22.960 --> 00:29:41.360
coating is just spray multiple passes. >> Okay. >> Yep. Okay. Any other questions, concerns? Otherwise, do I have a motion to approve

108
00:29:41.360 --> 00:30:00.080
resolution 2026-20? >> I'll make the motion. >> Sorry, >> Heidi made the motion to approve. Do I have a second? >> I'll second. >> Scott will second. Any last minute discussion?

109
00:30:00.080 --> 00:30:16.399
Call the question. All those in favor signify by saying I. I oppose. Abstensions. Motion carries. Five in favor, none against. 7G approve scope of trunk highway 71 side street project and request final

110
00:30:16.399 --> 00:30:33.919
feasibility study. >> So the the the highway 71 project as I said in the operations report has been split into two sub projects. Phase one is the city side street connections the storm ponds and the bypass road. Phase two is the portion of the project within the trunk highway 71 corridor. And I

111
00:30:33.919 --> 00:30:50.559
think we talked about earlier, Mindot has requested that we do ours first and that they do theirs second. Phase one is proposed to be completed in 27 then which would be ahead of the corridor in 28. With the operations committee meeting the two streets that were removed as I said was 10th and 1st. So

112
00:30:50.559 --> 00:31:06.399
now phase one now includes 9 and a half street C street 8 street south e 8th street south from main to Getty and eighth street south from ash to the east end plus that storm that goes to the river by the school do seventh street

113
00:31:06.399 --> 00:31:23.840
south which is mine to geti sixth street south which is mine to geti and the alley between those two because storm and some sanitary runs down that alley fifth street south mine to pine that's the piece we left out of the birch pine project on the on the east side of the highway. Uh second street south from Oak

114
00:31:23.840 --> 00:31:40.000
which we had taken out in our 22 project was Oak all the way to the east end where there will be a storm pond. Uh Lake Street there's about 100 feet at the end of that from the exit of the car wash to main street Lynen Lane and the bypass road. So the city engineer was

115
00:31:40.000 --> 00:31:56.559
previously tasked with completing the phys feasibility report for the project. So I what I brought this here to to do a final definition of what the project is in um entails and then request that he bring back the feasibility study for that portion. So that's where we are

116
00:31:56.559 --> 00:32:13.360
tonight. I don't have the dates put in here on when we're going to receive the report because then that'll dictate when we have the hearings, the public hearings and everything. So, um, he said maybe at the next meeting or the meeting after that that he would have it ready and then that'll kind of define where

117
00:32:13.360 --> 00:32:31.519
the rest of them go into place. >> Okay. And this is just strictly getting feasibility studies. This isn't saying we're actually going to be doing it, >> right? First, we do the feasibility study and then you call the public hearing. Then you have the public

118
00:32:31.519 --> 00:32:48.399
hearing and order the improvement. Mhm. >> And so we have we have some steps to take yet, but we do need to get them in the design phase as early as we can because they're also defining designing the sanitary and the water in the corridor. >> Right. And you had mentioned when you

119
00:32:48.399 --> 00:33:03.919
and I had talked Lynden Lane was going to get narrowed. That was the discussion that we had was to narrow it up, get it a little bit further away from gas mart at the top of or brothers I guess it is at the top of the um retaining wall and then to be able to do something with the

120
00:33:03.919 --> 00:33:19.679
storm water that's coming down that hill. >> Okay. All right. Any other questions, concerns? >> I have a question. Um just if if that's if it's possible to I think the second street south Oak to east that includes

121
00:33:19.679 --> 00:33:35.120
the corner by Frederick's Teran Oil. Correct. >> Yep. >> Um I know when Sean was here he expressed concerns for the design on that that corner specifically with Highway 71. Is there alternatives that will be included in this feasibility

122
00:33:35.120 --> 00:33:50.880
study? So, the design, we did that back when we did the 2022 project, and I believe Sean did talk to Keith at the meeting, and the street's basically going to be the same size as it is today. >> Okay. >> Um, his concern was that we were going to put a sidewalk on the north side.

123
00:33:50.880 --> 00:34:07.039
That was really his concern about having a sidewalk on the north side of the road. Um, when I talked to him at the Highway 71 meeting last week, his concern was the bumpouts on that corner and the the loss of control of being able to have uh semis enter and turn

124
00:34:07.039 --> 00:34:22.000
that corner. >> On the bumpout part, the bumpout thing, we did um talk to MDOT about that earlier on and you couldn't really see on the on the pictures that you see on the wall, but those are drive over. >> Okay. >> For them to be able to get their trucks in. >> I we were just looking at the map out

125
00:34:22.000 --> 00:34:38.079
there. I heard his concerns. Okay. >> They had a couple places there they had to do that. Um the fifth street where um the auto parts store is they have that drive out. And so there's a couple places in town where they're they're making those adjustments.

126
00:34:38.079 --> 00:34:55.679
>> Basically the whole south side of that street is drive over curb which is going to help them. Plus the road is going to remain wider than a normal street which is going to help them. So just to have a sidewalk on the north side to me is

127
00:34:55.679 --> 00:35:10.000
moot. >> The other thing I think he mentioned too was retaining his drivable access into the parking into his his gas station. >> Yeah, that won't >> it looked different. So he was concerned about that. >> So

128
00:35:10.000 --> 00:35:26.560
okay, any other discussion? Otherwise, I will look for a motion to approve the modification of the phase one project. >> I'll make a motion to approve. >> Motion by Joe, seconded by

129
00:35:26.560 --> 00:35:41.680
>> I'll second. >> Heidi, last minute discussion. Call a question. All those in favor signify by saying I. >> I opposed. Motion carries. Five in favor, none against.

130
00:35:41.680 --> 00:35:58.160
7H approve installation of archery range. >> So the park board has been working on creating an archery range in the city and I did provide a drawing for you to review so you can kind of see the location and the layout. It' be outdoors open to the public. It's east of the public works shop. It'd be accessible

131
00:35:58.160 --> 00:36:14.640
from the bypass road once it's constructed. Otherwise it would be through like where you go to dump brush. Um the range would have at this point I wasn't sure but it will have it pops have some tables, some benches. that'll have targets at various distances. No broadheads would be allowed. The Sterns

132
00:36:14.640 --> 00:36:30.480
County Park range is the picture that is in your packet. Uh what we're looking at is to do the one like they have in Meer Grove or not Meer Grove, New Munich. That is a Sterns County park. Um we do have uh some uh donations that have been offered up to help cover the costs. And

133
00:36:30.480 --> 00:36:47.599
so the uh Ben is working on just getting some final numbers on what the grading costs would be, uh what the targets will cost, that type of thing. And then of course the park board is interested in what the long-term maintenance would be, which would basically be mowing the grass and occasionally changing out a

134
00:36:47.599 --> 00:37:03.119
target. So that's that's kind of what they're looking. They just kind of wanted your blessing to keep moving forward on this project and they will come back with final numbers and everything at a future make meeting. >> Questions, concerns? So, with the

135
00:37:03.119 --> 00:37:18.560
donations that they've they've had kind of step up, does that include the parking lot, the range, and everything, or is it just more the targets and that site work? >> Different people have said different things. So, that we kind of want to put that all together before we bring it back. >> Okay. >> Um, it's going to be at this point, it's

136
00:37:18.560 --> 00:37:34.880
just going to be a gravel lot and a grass area. So, >> I think once it initially gets the grading in and the gravel in there, then there's not going to be a lot a great deal of maintenance for that. Okay.

137
00:37:34.880 --> 00:37:51.359
Do I have a motion to approve moving forward with the archery range? >> Scott will make a motion. I will second it. >> Call the question. All those in favor signify by saying I.

138
00:37:51.359 --> 00:38:08.400
>> I. Opposed. Carries. Five in favor. None against. >> Planning commission appointment. So the planning commission has been operating with four members and we advertised for a fifth member which we have now found. Uh Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Chris Clinkhammer has

139
00:38:08.400 --> 00:38:24.720
uh submitted an application to fill that position. So that is what is in front of you tonight is to approve the appointment of Christopher Clinkhammer to the planning commission effective March 19th and it expires on December 31st of 2028. >> Okay.

140
00:38:24.720 --> 00:38:41.040
Any questions, comments? Otherwise, I'll look for a motion to approve the appointment of Chris Kingmer. >> Motion to approve. >> Motion by Joe, seconded by >> a second. >> Brad, call the question. All those in favor

141
00:38:41.040 --> 00:38:56.240
signify by saying I. >> I. >> Opposed. Motion carries. Five in favor, none against. 7J, approve resolution 2026-21, accepting quote for fire hall painting. So the 2026 budget for the fire

142
00:38:56.240 --> 00:39:11.760
department includes funds for painting the interior block walls. Two quotes were received. We got lakeside printing or painting of Alec for 14,500 and colorful concepts in Sartell for 19,400. Uh the department's requesting the city approve the project and accept the

143
00:39:11.760 --> 00:39:29.119
lakeside painting code which is resolution 2026-21. >> Questions, concerns? Was that sent to local painting uh >> owners? Was that sent to local painting business owners?

144
00:39:29.119 --> 00:39:45.839
>> Uh I I can't say who he all sent it to because the department handled that. >> Okay. >> I'm pretty sure it was advertised or something like that. So if they didn't answer, they have >> or look for it. It's the proper way to do it. But

145
00:39:45.839 --> 00:40:02.240
>> was it advertised? >> I don't know. >> Was it advertised, guys? who >> I don't know the answer to that. I'm not on that committee, so I can't speak to what they did there. >> Talk to these businesses. I can guarantee you that because it's >> right. So, I'm assuming somewhere along the line it got advertised.

146
00:40:02.240 --> 00:40:17.440
>> Information went out. >> They wouldn't know. Um, >> but yeah, >> this is the first time it's ever been painted since it's built, right? >> Yeah. >> I guess I just asked because I'm I'm not familiar with previous bids to go for big painting jobs. So just want to make

147
00:40:17.440 --> 00:40:33.920
sure we're giving options to locals as well. >> Yep. >> Great. >> Okay. >> One thing in the resolution that lakeside painting not printing with resolution. >> Oh, >> just so it's right from the resolution signed.

148
00:40:33.920 --> 00:40:50.079
>> It says >> whereas I see you >> on the whereas Okay. I was going to say where you >> Okay. Do I have a motion to approve resolution 2026-21? >> So move.

149
00:40:50.079 --> 00:41:06.319
>> Motion by Brad. Do I have a second? >> Second. >> Second by Heidi. >> Last minute discussion. Call the question. All those in favor signify by saying I. >> I. >> I. Opposed. Abstensions. >> I. >> Motion carries. Three in favor. None

150
00:41:06.319 --> 00:41:22.720
against. Two abstensions. >> Unfinished business. Trunk highway 71 update. So, I have a little bit of information. I don't know if Keith has anything to add, but we continue to move forward on trunk highway 71. We're in touch with Mindot Weekly on cost

151
00:41:22.720 --> 00:41:40.240
participation updates and also uh Mindot has a new local participation guideline. So, we're signed up to be on that webinar so we can keep track and make sure we're only be charged what we should be. uh the design team or advis or the design team meets once per week which gives the city an opportunity to continue to provide input on the

152
00:41:40.240 --> 00:41:55.440
underground utilities and layout and to flush out inconsistencies. Uh both Keith Yap and myself are on that. This is kind of where we came up with the deal about the bumpouts and being drive over that we talked about earlier. The advisory group meets monthly regarding the overall design and I believe our next

153
00:41:55.440 --> 00:42:11.040
meeting is going to be the 14th but I haven't sent out that yet. Um there's 11 11 local business owners staff council persons and stuff on that and we have yet to be talking about the street lights and and those types of things. The section 106 review starts month next

154
00:42:11.040 --> 00:42:26.720
month which is the advisory council on historic preservation. So the city also has a seat at that table on uh that section 106 review and the sales tax bill has been jacketed and is be signed a number. It'll go to the tax committee which will meet in April. So, and I have

155
00:42:26.720 --> 00:42:43.359
quite a few things going on on our end regarding that. I did also uh today received an email back from Terry. She said that one of you had talked to her about similar cities roundabouts traffic counts and so she gave me information on Pelican Rapids and Visak Center Hastings

156
00:42:43.359 --> 00:43:00.400
and Owatana I believe with average daily counts versus the percent of trucks and then also um a peak a Memorial Day peak I think it was. So, I'll be putting that stuff together for you. I just didn't have have it ready for tonight's meeting. I don't know if Keith has

157
00:43:00.400 --> 00:43:20.240
anything additional to add. >> J, >> just an update. We'll we finally got the final layout from Mindot for the 71 corridor. So, we're putting that into our drawings and we will be laying out

158
00:43:20.240 --> 00:43:37.920
and adjusting where we currently have sewer water. at least preliminary where we have it to make it fit where we where we would like it to be in the corridor. And then we'll be meeting with MDOT, their design staff as well as their um their maintenance staff to figure out if

159
00:43:37.920 --> 00:43:52.560
this is going to work for them, if they have any concerns with it so that we can finalize where those are going to be within their quarter because they they have total say as to where that's going to be. So, we hope they'll go with kind of what we believe and we've talked

160
00:43:52.560 --> 00:44:09.599
generally about it and they haven't had too many concerns, but the biggest things would be such as how close the san sewer is to the right away in case do they need to have extra temporary easements in order to install things. Those kinds of things, that's kind of what we're concerned about. So,

161
00:44:09.599 --> 00:44:24.640
hopefully we'll get to all that, have a meeting with them in the next two weeks and get that kind of laid out and then that's sort of finalized and ready to move forward. Okay. Any questions, concerns over that? >> Any public feedback regarding the design

162
00:44:24.640 --> 00:44:41.280
has not been >> affected the final. >> I think the design that he's talking about has to do with underneath the ground. >> Nothing on top. >> That's everything below ground. >> Yeah. The surface the surface stuff is still in in kind of a flux yet. >> Okay.

163
00:44:41.280 --> 00:44:57.280
>> Okay. Any other questions? Okay. We'll move on to new business determination on community garden. >> Uh that was something that the park board was talking about. Uh they they discussed it tonight. You know, the city we provided the land, the wood chips,

164
00:44:57.280 --> 00:45:13.520
the water, the labor, um some labor for like hauling the chips and that type of thing. Um and we had received some concerns from citizens that it was unkempt and whether we should continue to have it. And so the park board tonight um did recommend that we will

165
00:45:13.520 --> 00:45:28.400
get back in touch with them and say, "Okay, we'll do it again this year, but we want to have it maintained a little neat." I mean, when we are sending people tall grass and weed notices when on our own property we have tall grass and weeds, it just doesn't look good.

166
00:45:28.400 --> 00:45:44.079
And so, um, we're going to talk to them about that and they'll have this year and we'll just see how it goes after that. So, I'm not requesting anything. It's just information at this point. Okay. Comments. >> Is there a committee that actually is in

167
00:45:44.079 --> 00:46:00.319
charge of the community garden or who's kind of role? >> It kind of it kind of rotates. It started they usually had like a a person that was um >> um like a master gardener, >> but they've kind of rotated through. >> Um the one person that's been kind of

168
00:46:00.319 --> 00:46:15.920
consistent is Mark Cray. >> So he's kind of the one that I went to to talk to them about this. >> Okay. So, it's like one one go-to person and they they have a new person from Spring Hill, I believe he said, that is very interested in coming up and working and kind of taking charge of it this

169
00:46:15.920 --> 00:46:34.599
year. So, we'll uh see how it goes. >> All right. Thank you. Okay. Any other questions? Okay. Then we'll move on to our consent agenda. We only have one item on there and that's our February checks paid claims/payroll of 505,2240.

170
00:46:36.960 --> 00:46:52.400
Do I have a motion to approve the consent calendar as presented? >> Motion to approve. >> Motion by Joe. Do I have a second? >> I'll second. >> Second by Heidi. >> Call the question. All those in favor signify by saying I. I.

171
00:46:52.400 --> 00:47:09.680
>> I. Opposed. Motion carries. Five in favor, none against. We have noformational items. Can't believe charter's not on there. Um, and that brings us to the end of our agenda. Do I have a motion to adjurnn? >> So motion by Brad. Do I have a second?

172
00:47:09.680 --> 00:47:23.319
>> Second. >> Second by Scott. Call the question. All those in favor signify by saying I. Opposed. Motion carries. Five in favor. None against. Meeting adjourned.