[Music] and to the [Music] [Music] [Music] for be our [Music] I'd like to call the order um the meeting of March 13th special meeting Mr Jones can you please call the role yes Miss barve here Miss Bower here Mrs borof here miss Brody here miss serani here Miss Williams Miss Winkler Dr Kowski here Mr muray here quum is present uh first order business will be public comment uh in accordance with Scotch L Family Public bylaw 0164 0165 the meeting will be open for 15 minutes for public comments maximum three minutes for speakers speakers please State your full name in the town in which you reside board used public comment period is an opportunity to listen to citizen concerns but not to debate issues or enter into public into a question and answer session or cross-examination between the public and the individual members be aware that not all issues brought before the board will be resolved that evening boards May respond to public comment by seeking additional information or by delegating the authority to investigate the issue to the superintendent his or her designate so I'll now open it up for 15 minutes for public comment if anybody has a public comment please come forward and state your name and the town in which you reside no salute to the flag it's not on here we supposed to do that we could do that after public comment did I miss it no you didn't was here deleted too much maybe I us right I see no public comment so I will close the public comment and now we're going to R rise for the salute the flag yes which was mysteriously removed from the agenda IED Ali to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all thank you everybody for the reminder all right board motions business M Jones would you like to go through the three items we have on this evening's agenda yep um so the first one is uh motion to submit projects for a referendum in September uh just want to point out that this is just to tell the state that we're potentially going to a referendum and for them to give us um their opinion on the tax impact how much of the funding they'll do so the review all the projects we're submitting and we're submitting the just a review for everyone we are submitting the purchase of 330 South a and renovation and adding capacity we're also submitting uh the uh Electro electrical work at all the schools um full air condition at all the schools um fire alarms at four of our schools and roof repairs and Replacements at all of our schools um and so once we submit those to the state they'll have uh 90 days to provide tax impact um or uh F how much state aid they'll give which we expect to be significant in the millions of dollars and at that point we'll be able to start our heavy communication to the community um to let them know about the vote what we're actually submitting what the vote is going to be the wording of the vote all those types of things will happen um after the state approves the projects any questions on that one so I just wanted to clarify it's in three questions the way we're it to the state we will have the option to do three questions is the way this is being done we'll have the option to do three questions well we so there's so we can decide all that later yes we can okay thank you yep good question any other questions for Mr Jones I'll do the number two um okay the number two so the second one is I have on there it says approve second question but really what it is is this is the ability to to uh for the Architects is every time if we want to be able to go one two or three questions when you submit to the state the state has all those applications be separate so even though we're doing a roof replacement at one school and potential HVAC it has to be like two separate types of paperwork and each one of those is pages and pages and pages of work so in order to do that Architects want to get paid for that work of course and so this is um um a purchase order for them to do that work to submit these projects the additional projects so we so that this gives us the ability to do one two or three questions that's what this resolutions for any questions on that one I can you I got a little confused what you so this is this SEC this number two Y is for the payment uh to approve the payment that for the architects in order to do the paperwork to submit to the state yes and it also involves allowing us to go the first second and third question because it's a second question and this is yeah it's worded incorrectly found after we posted the uh the agenda we found out more information on how that works and it's really um it should just say um approve the application approve additional applications to be submitted to the state okay for simplistic for most people the way to think of it is we're submitting those projects from an architect and compliance perspective there's like 18 applications okay you know what I mean so even though it's five projects number two yes and that's number two that gives them additional funds to submit that so when someone moves this we're not moving second question we're moving uh the applications so so should read approve Bo doe application submission for the to pay the Architects to put to title the title the title we're looking at the title the title should be approv doe application that's what it is approve uh the first one is approv the submission this one is to pay the Architects to prepare the paperwork to submit to the state okay because it what it says is approved second question it's right the Professional Services yes to prepare the doe application submission approve yeah yeah it's approved the Professional Services proposal yes is approve the Professional Service proposal in the motion if you read the motion is correct yes the motion is correct the headline is okay yes gotcha so we're going to update the headline to to read prop approve Professional Services to this right you know and then the motion is what matters the that yeah yeah the the motion anybody have question on approving the Professional Services yeah not anymore thank okay we blocking I'm assuming we're doing all three yeah you can do all and then the third one is for our um Communications for the referendum and that will start um that's with lur Bishop who we've already engaged and uh very similar price to uh Cranford uh that they paid and Madison as well who use the same firm as as we're using um and we'll start um we've already met with them this week and we'll start engaging the community um with additional focus groups starting in um April so they'll be uh it'll be ramping up start slow and then ramp up fast as time goes but it'll it'll start in April um and Chris Christopher just can you clarify um if that includes any of the ongoing updates that'll have to be made to like our website and such is that through that is through Laura perfect and this week actually uh yesterday we set up um we're going to have an email for anybody in the community to email and ask any questions they want um don't get the email address yet because it's not open but once it's open we'll be send a communication out to the community that they can just ask whatever they want and who's managing that is that would that be the communications consult Comm yes in coordination with us yep okay yep y so um do do we need roll call for any of these or no no no no all right so do we have a motion to approve the three business items that discussed this evening so moved Miss BR do we have a second second good Bor off any other comments or questions on any of these items I I I just have one um thought it would be good if we clarified that the reason we're not voting on this next week oh yeah uh that we're having this special meeting is just because of the timing to get it in maybe go through is that correct yeah so this was planned to be approved at next week's uh board meeting but unfortunately because of the the and it's a standard date in September It's usually the the last I think Tuesday in September is always when the vote is with the state because it's a presidential election year the state changed it by a week and so for us to make the deadline of submitting to the state uh to get the approval for the projects for the September vote we had to move the meeting by one week to today in order to meet that deadline than we have a motion we have a second we have no further questions all those in favor I I opposed motions carry um next sections upcoming scheduled meetings we have our meeting I have an update on that too it's supposed to be next week it is going to be next week and it will be here it says that there I just want to make sure we were looking at another location but uh there's some technical things we're still working out the M Municipal Building um and so our last meeting in this building will be uh next week and but we'll have the budget presentation so that'll be at 800m and uh executive session will be at 7:30 do we have a motion to adjourn it's all moved Dr Bowski BR any questions all those in favor I opposed we're adjourned thanks everybody