WEBVTT METADATA Video-Count: 1 Video-1: youtube.com/watch?v=Vx9cj8Wg7FM NOTE MEETING SECTIONS: Part 1 (Video ID: Vx9cj8Wg7FM): - 00:01:49: Meeting Call to Order and Roll Call - 00:02:37: Approval of February 23rd Meeting Minutes - 00:03:45: Bond 2019 Program Update - Parks, Spaces, Safety - 00:04:38: Question One: Parks, Recreation, and Senior Services - 00:09:59: Question Two: Community Spaces and Infrastructure - 00:13:56: Question Three: Public Safety and Technology - 00:16:37: Completed Projects and Thompson Peak Park Video - 00:18:50: Dog Park Completion Date Questioned - 00:19:59: Bond 2019 Financial Report Presentation - 00:23:58: Request to Transfer Funds Between IT Projects - 00:28:49: Project 17 Expanded Scope and CIP Funds Discussed - 00:32:21: Clarification of Project 37 Completion and Budget - 00:36:38: Motion to Approve Fund Transfer from Project 37 - 00:38:04: Public Comment Instructions - 00:39:41: Adjournment of Meeting and Staff Appreciation Part: 1 1 00:01:49.360 --> 00:02:06.880 Uh good evening everyone. Uh it being the appointed hour for the commencement of the meeting. Um the chair will call the uh citizens bond oversight committee meeting uh to order at this point. And I see it's about 503. Um, moving first to the uh uh the 2 00:02:06.880 --> 00:02:22.720 agenda, I would ask that uh Erin please do a quick roll call for us, please. >> Committee member Cogland, >> present. >> Committee member Davis absent. Committee member do >> uh present. 3 00:02:22.720 --> 00:02:37.760 >> Committee member Fischer be absent. >> Committee member Holland >> present. >> Committee member her >> here. >> Committee member Kamasu >> here. All right. Thank you. >> Thank you, Erin. All right. Turning to 4 00:02:37.760 --> 00:02:55.519 the agenda. Uh the first item on the regular agenda this evening is the approval of the February 23rd uh summarized meeting minutes. Uh copies uh of those uh minutes were previously circulated to the members of the committee. And uh so with regard to 5 00:02:55.519 --> 00:03:12.080 those minutes, first I would ask if there are any questions or corrections to the minutes. Seeing none, um the chair will entertain a motion at this time to approve those minutes uh in the draft form as presented. 6 00:03:12.080 --> 00:03:27.920 Is there a motion? >> Second. >> Okay. >> Been moved and seconded uh that the minutes be approved as presented and uh would ask that all in favor please signify by saying I >> I >> I 7 00:03:27.920 --> 00:03:45.360 >> I. Any opposed? Seeing none, then the minutes are approved as presented with the uh packet previously. Moving next to item number two on the agenda, update on uh the bond 2019 8 00:03:45.360 --> 00:04:02.319 program, including question one, parks, recreation, and senior services. Question number two, community spaces, and infrastructure, and question number three, public safety and technology. Uh for that update, the uh chair will uh 9 00:04:02.319 --> 00:04:21.680 defer to city engineer Allison Timkco. Uh good evening chair and committee members. So um this is an overview of the 2019 bond program. Um next slide please. And again, the three questions 10 00:04:21.680 --> 00:04:38.400 that um the chair just read, which are question one, parks, recreation, and senior services, question two, community spaces, and infrastructure, and question three, public safety and information technology. Next slide, please. This slide shows the bond 2019 question 11 00:04:38.400 --> 00:04:55.040 one projects that are currently um active in this fiscal year. And um the first project is project number 13 which is expand Granite Reef Senior Center to meet demand for adult daycare. Um I've we're the funding for this project has 12 00:04:55.040 --> 00:05:10.720 actually moved to 2627 and the status of the project is um staff is doing an internal analysis over the next year regarding the social impact of adult daycare at this location. Um they did actually through 13 00:05:10.720 --> 00:05:26.000 our partnership with Honor Health, Honor Health did a feasibility analysis for us. So really at this point staff is just analyzing the adult daycare component of this project and this was brought about last year by the budget review commission and they recommended 14 00:05:26.000 --> 00:05:41.199 that to city council and so that's why staff is taking this on right now. So we're just doing an internal analysis. If it comes with some sort of a scope change or any change to the project, we would bring it um to Seabok for review um and approval. 15 00:05:41.199 --> 00:05:57.759 The next project is 21 expand Vina Via Linda Senior Center to meet demand for senior services and we're proceeding with this project um with design and cost estimating. Um project 22 is build new swimming pools and replace building at cactus 16 00:05:57.759 --> 00:06:15.120 pool. Uh we're doing a feasibility study of this project. just take several more months to complete that. Um, we've been looking at possibly other locations. We've been looking at the location at Cactus Pool, plus we've been looking at some other locations um that might be better suited for the project. And 17 00:06:15.120 --> 00:06:31.680 again, if we were to recommend relocating um the pool, it would be something that would we would bring to this board first for review and approval. Um, project 41 is install solar heating systems for Elorado Pool. I know that Sabbach has recommended 18 00:06:31.680 --> 00:06:48.560 elimination of this project. I'm keeping it on the list here because it does ultimately require city council authorization um for that removal. And we have a couple of um moving targets with a couple of the projects that I'll 19 00:06:48.560 --> 00:07:05.039 um talk to in about a minute. And I'd rather take all of it to city council at one time than doing it peace meal. So that's why um we haven't done that, but we're planning to do that probably early um in the fall. And project 42 is add a dog park to Thompson Peak Park and 20 00:07:05.039 --> 00:07:22.560 construction is proceeding on that project with a target of summer completion. At the end of the presentation, we have a short video um to show you the progress on that project. Project 60 is double doubled the solar power generating capacity at Appaloosa Library. So this one is um 21 00:07:22.560 --> 00:07:39.520 still in the evaluation process and this is one of the projects that if we do um when we take project 47 to city council for recommendation of elimination um we are looking at this possibly being 22 00:07:39.520 --> 00:07:57.120 a project where we can move some of the funds to this project. And the reason being is we currently have um solar mounted um p solar roof mounted solar panels at the elusa library and they it 23 00:07:57.120 --> 00:08:13.199 doesn't we can't double the solar power generating in the current configuration because structurally it can't handle addition so additional solar panels. However, um the sol existing p solar panels are at their end of life and so 24 00:08:13.199 --> 00:08:30.400 currently our contractor is evaluating if simply putting in new solar panels would actually get us close to doubling the capacity because basically the technology is a lot better now than it was several years ago when these were installed. So more to come on that at a 25 00:08:30.400 --> 00:08:44.640 future meeting. We'll have some more information on that. And then 61 is purchase land, expand Pinnacle Peak Park, parking lot, staff office, restrooms, renovate hiking trail, and construct an interpretive trail. So, we're currently um preparing a 26 00:08:44.640 --> 00:09:00.160 conceptual plan for this. Um this project, the land that's required is currently um owned by the Arizona State Land Department. And really in order for us to acquire the part piece of land 27 00:09:00.160 --> 00:09:16.720 that we need um a developer would have to come in and um propose an auction for the land from Arizona State Land. So the timing of this project is sort of um tied up in that. Next slide please. And then these are the question one 28 00:09:16.720 --> 00:09:33.760 implementation schedule. the projects. Um it shows where we are, which projects are in design, um which projects are in construction and which projects are planned for future years. Again, um we are at proposed budget. I think 29 00:09:33.760 --> 00:09:48.959 tentative budget is tomorrow night. So there are some proposed budget changes. Um shifting of years for some of these projects. So when we have our next meeting um these schedules will change a little bit based on what council has 30 00:09:48.959 --> 00:10:06.560 authorized and not. Next slide please. So these are the projects in question two and um the first project we have is project 15 bill 200 space parking lot off 75th Street. This um the construction on this project is still delayed due to the EPA issues that that 31 00:10:06.560 --> 00:10:24.320 I've mentioned previously. Um but once that's resolved, we will um plan on constructing that possibly next summer after spring training. Um project 18 is build roadway pedestrian improvements along Second Street. >> Allison, just real quick. Yes. Uh on the 32 00:10:24.320 --> 00:10:41.760 um item uh 15. So we're doing that in conjunction with the uh the baseball team, right? >> Uh yeah, correct. >> Right. So >> we do it when um spring training is over. Okay. U so are they on board with with regard to the timing that you're 33 00:10:41.760 --> 00:10:56.720 talking about? I mean they're they're expecting that it will be done uh in that that timely fashion that we're talking about. >> They are um kept apprised of the schedule. Yes. >> Okay. And who drives the schedule? Us or them? >> Well, currently it's EPA for this parking lot. 34 00:10:56.720 --> 00:11:12.079 >> Okay. Okay. And when do we think we'd have the EPA approval? >> We're hoping that we can construct it next year after spring training. So around this time. around this time next year. >> Okay. Thank you. >> Yep. Um okay. So the second street 35 00:11:12.079 --> 00:11:29.920 project we are proceeding with um con concept design for that project. And similarly the next project number 19 is build roadway and pedestrian improvements along Marshall Way north of Indian School Road. This is a new project that this was new this fiscal year and we are starting to proceed with 36 00:11:29.920 --> 00:11:45.200 looking at concept design for that project as well. 23 is repair lakes and irrigation at Vistadel Camino Park in the Indian Ben Wash and construction is proceeding with lake work in the Vista del Camino area. 32 is renovated and 37 00:11:45.200 --> 00:12:02.000 modernized stage 2 theater at the Scottsdale Center for Performing Arts. Uh this project is planned with a future expansion by Scottsdale Art. Um 32 is renovate oh I'm sorry 45 is renovate horse barns to increase runnable space. 38 00:12:02.000 --> 00:12:17.360 We did just uh complete two additional barns this year um for a total of nine and we do have funding for the final 10th barn um uh in the proposed budget for next year. 58 is install parasol 39 00:12:17.360 --> 00:12:34.880 shades at city hall parking lot. That construction schedule actually started today um and is planned to complete this fall. And 58 59 I'm sorry I can't see. I'm gonna get my Okay, 59 is install 40 00:12:34.880 --> 00:12:52.240 solar systems at um Civic Center campus and this project actually um is tied to project number 15. So that's the proposed location for this solar system and um in order to build it, we would 41 00:12:52.240 --> 00:13:08.160 have to do 15 first or um simultaneously. And 62 is build a bridge on Thompson Peak Parkway over Riata Pass. This project is in design with construction planned for next fiscal year. 63 is build parking structures in Oldtown 42 00:13:08.160 --> 00:13:25.680 Scottsdale and this is the second in Brown parking garage and the GMP number one was awarded to the contractor um by city council in April last month. Um construction is planned to proceed starting uh the very first week in July. 43 00:13:25.680 --> 00:13:40.800 I believe whatever that Monday is June 29th or 30th. So that first week of July. Um next slide please. And again this is the implementation schedule showing projects where they are in design and construction in which fiscal year they're currently planned subject 44 00:13:40.800 --> 00:13:56.079 to possible changes with um city council's adoption of next year's budget. Next slide please. Uh this is question three and it shows the projects um in 2526 for question three. The first one is modernize 45 00:13:56.079 --> 00:14:12.560 computer equipment rooms to protect city servers. Uh that we're in the final phase of this project. We're just installing the HVAC for this project. Nine is install fiber optic infrastructure to reduce operating costs and this is multiple locations within 46 00:14:12.560 --> 00:14:27.680 the city and various stages of design and construction. 14 is replace obsolete planning and permitting software. This project went live. It's our permitting software. Um so we're just working through um reporting capabilities and 47 00:14:27.680 --> 00:14:44.560 secondary support systems. 17 is obtain a citywide data management and an analytics solution for database decision-m and we're finalizing the data management architecture requirements. Next slide please. Um 26 is replace 48 00:14:44.560 --> 00:15:00.000 deteriorating vehicle track at police and fire training facility. This project is currently under design. 33 is renovate Vinda police station to increase efficiency and a portion of this is under construction. So if we 49 00:15:00.000 --> 00:15:15.600 skip down to project 40 which is renovate and expand civic center jail and downtown police facility to meet demand. So when we um we actually just awarded the GMP for this project. So construction is scheduled to start um in 50 00:15:15.600 --> 00:15:32.399 June. But with this project, we had to rebuild the jail at the Via Linda police station because the jail at the downtown city center jail will be um unusable during construction. So that's why 51 00:15:32.399 --> 00:15:48.560 project 33, part of it was uncon under construction um because again we needed to reestablish that jail so that we could put the other one under construction. 34 is build new fire station at 90th Street in Via Linda to 52 00:15:48.560 --> 00:16:04.639 replace the aging facility. Design is proceeding and the c the construction manager at risk contract award is scheduled with city council um in June and 39 is renovate Foothills police station to increase efficiency and this 53 00:16:04.639 --> 00:16:21.440 is a new um project this fiscal year and we will be kicking off um design in the coming months for that project. Next slide please. And again the this is the implementation schedule for question three various projects in design and 54 00:16:21.440 --> 00:16:37.839 construction. Next slide please. Um this is a list of our completed bond 2019 projects. We have six in question one. There's six in question two. Next slide please. And then we have 14 out of 24 in 55 00:16:37.839 --> 00:16:53.279 question three. And again um so far we have the one eliminated project which was update the digital terrain model and we will be pending um the El Dorado pool solar project um pending city council authorization for the elimination of 56 00:16:53.279 --> 00:17:08.959 that project. And next slide please. And now we have a quick video for you to show you the progress on Thompson Peak Park. The dog park. >> Thompson Peak Dog Park. Scottsdale's newest dog park is under construction. 57 00:17:08.959 --> 00:17:24.160 The three and a half acre facility is being built adjacent to Thompson Peak Park. The $6.1 million project is funded by Bond 2019 and reflects Scottsdale's commitment to community spaces and outdoor living. The park will feature three separate fenced play areas known 58 00:17:24.160 --> 00:17:41.280 as cells. These open spaces will rotate, allowing the grass to recover and ensuring a clean, healthy environment year round. Visitors can expect thoughtful amenities throughout, including shaded seating, water fountains for both people and pets, and convenient waste disposal stations. A 59 00:17:41.280 --> 00:17:57.760 new pedestrian foot bridge will seamlessly connect the dog park to existing park features, making it easier than ever to explore the entire area. Additional parking along Hayden Road and brand new restroom facility will enhance accessibility and comfort for all visitors. Adding a unique artistic 60 00:17:57.760 --> 00:18:13.039 touch, four custom art panels will be featured on the park's central shade structures. Inspired by storytelling and folk art, the designs celebrate the joy, personality, and playful spirit of dogs alongside the beauty of the surrounding desert landscape. Like all Scottsdale 61 00:18:13.039 --> 00:18:29.840 parks, the dog park will be open daily from sunrise to 10:30 p.m., offering plenty of time for exercise, play, and community connection. Once complete, Thompson Peak Dog Park will become Scottsdale's fourth official dog park, joining the beloved destinations like Chapperel Park, Horizon Park, and Vista 62 00:18:29.840 --> 00:18:50.880 Del Camino Park. >> And then with that, um, I'm available if you have any questions. >> Uh, thank you. Uh first of all um the committee would like to uh have you pass along um our compliments to the narrator of the uh the film. It was very very 63 00:18:50.880 --> 00:19:06.799 well done and even though it sounds like a familiar voice but uh it was very very well done. Uh one quick question on on the dog park. Um and and I get a lot of questions uh from citizens about this. Um so if we look at the implement 64 00:19:06.799 --> 00:19:22.320 implementation schedule it shows uh the park uh construction for 2526 fiscal year which is this fiscal year which would end on the end of June. U so are 65 00:19:22.320 --> 00:19:37.440 we feeling good that the the dog park is going to be completed uh by the end of June? >> Um no chair. I believe it's the end of the summer that it'll be completed. >> Okay. So it'll it'll slide a little bit next year. Okay. >> Any other questions or any questions 66 00:19:37.440 --> 00:20:00.799 from members of the committee? >> All right. Seeing none, thank you very much, Alison. >> Next on the agenda, item number three is a presentation, discussion, and possible action on the bond 2019 uh financial report. And for that, the chair would 67 00:20:00.799 --> 00:20:16.080 call on uh Scott Cellin uh our budget director. >> Thank you, Mr. Chair, members of the committee. Uh very happy to be here with you this evening. Um could we go to the next slide? >> This is the uh bond 2019 program split by question. Uh we include this every 68 00:20:16.080 --> 00:20:31.679 time to show how the $319 million bond 2019 program was to be allocated between the three various questions. 112.6 6 on question one, 112.3 on Q2 and 94.1 million in Q3 public safety and 69 00:20:31.679 --> 00:20:47.280 technology. Can we go to the next slide please? So this is from our most recent meeting. We tend to show from the previous meeting and then an updated version of the actuals, commitments, remaining budget and future funding for the three 70 00:20:47.280 --> 00:21:03.360 questions. This is what it was as of December 31st of 2025 uh for question one. So the actual expenditures are the yellow bars. So there was $54.4 million in expenditures. There was $4.1 million committed. Those 71 00:21:03.360 --> 00:21:18.960 are the copper bars in each of the three questions. And then there was $8 million in remaining budget as well as 46.1 million in future funding um that has not yet been assigned to a project essentially. Uh question two, this was 72 00:21:18.960 --> 00:21:35.600 as of the end of December. Again, 48.4 4 million in expenditures, 4.7 million in commitments, and 34.6 million in remaining budget with 24.6 in future funding. Question three, 55 58.8 million, I apologize, um 4 million in 73 00:21:35.600 --> 00:21:50.880 commitments, 25.1 in remaining budget, and then 6.2 million in future funding. Last time in previous meetings, there's been some changes to the future funding bars. uh those numbers in the kind of the dark blue with the white dotted outline those have changed in previous 74 00:21:50.880 --> 00:22:07.039 meetings um due to the allocation of interest to various projects. Could we go to the next slide please? So those numbers did not change the future funding numbers um did not change as of March 31st 2026 which is really the most 75 00:22:07.039 --> 00:22:21.520 recently that we could pull given kind of how the meetings fell in terms of the calendar. So for question one 55.2 2 million in expenditures with 3.3 in commitments and 8 million in remaining budget. Question two, 53.3 million in 76 00:22:21.520 --> 00:22:38.159 expenditures, 7.3 in commitments and 27.1 of remaining budget. And then finally, question three, 60.2 in expenditures, 4.3 in commitments, and then 23.4 in remaining budget. And then just to emphasize again, the future funding didn't change. There has been no 77 00:22:38.159 --> 00:22:52.960 changes in bond funding for these projects. So that's why you don't see those numbers change. Uh could you advance the slide please? This chart shows the changes um between the December and December that we looked at first and the March date that we just 78 00:22:52.960 --> 00:23:08.559 now looked at on the previous slide. Uh there was a total of 7.1 million in expenditures um from December to March. Between all three questions, there was an additional 2.1 million in commitments uh on the net and then that those two 79 00:23:08.559 --> 00:23:25.679 combined at 9.2 2 million and that came out of the remaining budget for all the projects and there was no change to future funding as we've discussed along the way. Can we go to the next? This is the same slide that I show every time. Um there is $79 million in future issuance. 80 00:23:25.679 --> 00:23:41.360 Um currently planned for fiscal year 2627. We don't yet have a month picked out of when that's going to happen. We anticipate it'll be towards the end of the fiscal year. Um, but once that's known, we'll we'll communicate that to you all so you're in the know of when we intend to go out and do a future issuance. 81 00:23:41.360 --> 00:23:58.400 Um, can we go to the next slide? I believe that's the end. Yeah, that takes me to the end of my uh of the financial presentation as of March 31st. I'm happy to open myself up to any questions if there are any. >> Any questions from the members? 82 00:23:58.400 --> 00:24:15.840 >> All right. Thank you very much. >> Thanks. The next item on the agenda is item number four. Uh request to transfer up to 94,651 in bond 2019 authority. From question 83 00:24:15.840 --> 00:24:31.600 three, project 37, implement an inventory and asset control system for city technology. To question three, project 17, obtain a citywide data management and analytics solution 84 00:24:31.600 --> 00:24:47.039 for database decisionmaking. And uh for that presentation, I would call upon Bianca Lochner, chief information officer for the city. Bianca, >> good evening. Um, Chairman Duba, members of the committee, thank you so much for the opportunity to present to you our 85 00:24:47.039 --> 00:25:03.120 request to transfer um the remaining uh funds from um project uh 17 to project 37. Next slide, please. So the as as Allison already outlined, those are the um 24 projects uh as part 86 00:25:03.120 --> 00:25:19.200 of the that are part of the public safety and technology. Next slide. Out of this 24 projects, eight of them were ITled projects. So part of the public safety and technology I cannot see very well. So I'm going to use my notes uh my slides here. 87 00:25:19.200 --> 00:25:35.120 One second. Um we are in the process of completing um the majority of those uh projects. So we anticipate that by the end of this fiscal year we can uh close um at least three more. 88 00:25:35.120 --> 00:25:52.480 Next slide please. So our request today is to um shift those remaining funds. Um so first I want to share with you that project 37 was originally established to implement a standalone uh inventory and asset control system for city technology 89 00:25:52.480 --> 00:26:07.840 assets. We successfully implemented the technology capabilities originally envisioned under project 37 uh at a lower cost and than initially anticipated. That was prior to 2017. technology um has advanced, the capabilities have advanced um since then 90 00:26:07.840 --> 00:26:25.279 and those cost um for the specific solution um came in lower than anticipated. So because of that um because of the adapt adopted solution and and implemented solution uh requires sign less funding approximately uh $94,651 91 00:26:25.279 --> 00:26:40.960 in bond authority um is no longer required for the specific project and we're requesting approval for transferring the unused and author the unused authority to project 17 to support broader enterprise data analy and analytics capabilities. 92 00:26:40.960 --> 00:26:56.640 So, a little bit about project 17. Project 17 supports the citywide um data management and analytics platform. So, we're as Ellison shared, we have architected and we're in the process of expanding a uh platform which has become increasingly strategic to city 93 00:26:56.640 --> 00:27:12.159 operations, public safety, operational efficiency, and datadriven decision-m. This transfer allows the city to maximize the value of previously authorized bond funding by relocating those um no longer required um funds 94 00:27:12.159 --> 00:27:27.600 that were authorized to a high value initiative that directly supports enterprise analytics, operational reporting and business intelligence. the amount um funded there is uh definitely no longer um no longer um um 95 00:27:27.600 --> 00:27:44.480 appropriate given the the scale of of the um needs that uh the city has in when it comes to analytics and and data integration. So we um as we we expand the use of analytics and integrated reporting, we're bringing data from 96 00:27:44.480 --> 00:28:01.440 siloed systems so that our leaders and and um uh team members can make better decisions and also leverage now increased enhanced analytics when it comes to AI and other emerging technologies. We need to um be able to scale this platform so that um we can we 97 00:28:01.440 --> 00:28:17.679 can um reap the the the most value for for the investment. So the additional authority helps ensure continuous scalability and sustainability of those investments. Um and for for your um awareness, we're al also um so we're able to we will be able to close this 98 00:28:17.679 --> 00:28:32.720 projects at the end of the fiscal year. Um but then we also requested um funding through a CIP request to maintain and expand the the use of the data analytics platform. So this is something that the city will continue to invest to make 99 00:28:32.720 --> 00:28:49.679 sure that again we we we support the growing needs when it comes to um reporting um integrating uh seller data and and making sure that we can leverage enhanced analytics um that are now available in the market. 100 00:28:49.679 --> 00:29:06.480 >> Have a question for you. >> Uh is this trans >> member uh Coglin? >> Thank you. Um, in regards to transferring the funds to project 17, is this to expand the original scope of the project? And if so, was the original scope not sufficient for the needs of 101 00:29:06.480 --> 00:29:20.799 the city? >> Yeah, the original scope was was not sufficient. I think it was intended as a as a pilot and um as as we you know we we continue to assess um those the requirements we have in the city as I 102 00:29:20.799 --> 00:29:37.919 mentioned um the the initially approved funds and even those additional funds that we're requesting to be transferred will will not suffice given the um the needs so we will be augmenting this with with the CIP request so that we can stay sustain the the investment in the 103 00:29:37.919 --> 00:29:53.520 platform Thank you. >> Thank you. >> Just following up for sake of clarity. So the 94,000 uh you're requesting that we transfer that or recommend transferring it to uh 104 00:29:53.520 --> 00:30:12.320 quest project 17 which would be 54 + 94 roughly. >> Yes. >> Right. Uh and then uh do I understand that even with that transfer there may well be additional capital improvement funds necessary which would come from a 105 00:30:12.320 --> 00:30:28.000 council recommendation. >> Correct. Yes, we we have that as part of our CIP request. I think it's it's going it's moving forward to for for council review. >> Okay. And then uh do you have uh a number in mind of what the total number would be once we transfer the 94 to the 106 00:30:28.000 --> 00:30:43.520 54 and then CI uh funds as well? What's that total going to do? >> Yes. >> So the the CIP request was for $2.5 million. Um can you imagine that is sign significant. So in perspective putting that in perspective with what was 107 00:30:43.520 --> 00:30:59.200 requested in 2019 was definitely not sufficient. So our assessments we have um um met and and reviewed the needs with all departments within the city and then anticipating how AI uh has the you know could impact operations, could 108 00:30:59.200 --> 00:31:15.440 impact productivity, could impact service delivery and engagement with our uh residents and constituents. um we um that this is why we put forward that $2.5 million request so that we can be responsive to all those um requirements 109 00:31:15.440 --> 00:31:29.919 that we we identified. >> Okay. So the u the original uh numbers came from the 2017 estimate. Yes. >> And so we certainly whiffed on Yes. on that number. Okay. U any other questions 110 00:31:29.919 --> 00:31:47.519 from members? Yes. Uh for Holland. So can you just confirm is question 37 it's on page or slide 11 that it's complete. So this is remaining money >> correct. Yes. >> We met all the requirements of the um 111 00:31:47.519 --> 00:32:05.039 project 37. Um so the the solution is in in place and that's the the data from from we're going to be gathering from the inventories will also be um integrated with the new data with the new data management system as well. So, so, so there is a connectivity there. 112 00:32:05.039 --> 00:32:21.760 So, now we have more data when it comes to our inventory and assets more um validated more uh we we can we can have more confidence in in the data and then we can make our decisions in terms of um anticipating future needs when it comes to technology assets for the city. 113 00:32:21.760 --> 00:32:36.640 >> Okay. Thank you. >> Thank you. >> Have another question from uh member Kamasu. Um, Bianca, I guess I was looking at uh one of Scott's recent uh spreadsheets with the actual versus uh planned 114 00:32:36.640 --> 00:32:51.600 budgets and the original budget was uh like $572,000 and I I noticed that numbers, you know, dropped dramatically. So, what happened to the original budget? You know, was it just miscalculated? >> It was miscalculated. Yes. Okay. 115 00:32:51.600 --> 00:33:08.960 >> Yeah. began because in 2017 the technology was not as advanced as as it today is. It was more of like RFID and that was something that the marketplace was even experimenting with and we weren't sure how what the cost of that solution would be and now it's significantly significantly um lower 116 00:33:08.960 --> 00:33:24.080 than what we anticipated. >> So I'm assuming that in previous meetings the money was being redirected. Yes. Okay. >> Thank you. >> Member Kogan I have a question. So part of the reason for the um the budget 117 00:33:24.080 --> 00:33:40.799 shortfall is that the technology has advanced so quickly and so costs went higher >> for that specific hardware solution. Yes. >> For that specific hardware solution. Okay. >> But for the data platform it has increased because our requirements of our needs when it comes to data analytics and reporting capabilities 118 00:33:40.799 --> 00:33:55.360 have also increased since 2019. >> Okay. And given just recently how quickly software is changing again with the implementation of AI, is there any concerns that it gets outdated too quickly and we have to upgrade again or is it better to take a wait and see 119 00:33:55.360 --> 00:34:13.040 approach in the next hourong delay forex number of quarters to see what type of AI solutions are available that will essentially come down should come down uh in cost dramatically. >> Yeah. So your your question is very much relevant when it comes to AI but this is 120 00:34:13.040 --> 00:34:29.119 specific to a data management platform. So we need to make sure that obviously our data is is integrated that we have data cataloged lineage we we we validate we understand where our data is located we know how to protect it how to make 121 00:34:29.119 --> 00:34:44.720 sure that we have uh you know safeguards in place and then we can apply AI solutions on top of this platform. So this is why we we were preparing to make sure that we can now leverage AI enabled capabilities and our platform sits in AWS cloud. So they are continuing to 122 00:34:44.720 --> 00:35:01.520 obviously advance those capability. They're not going to be you know out of out of date anytime soon because this is where the investments and and new capabilities um are are being um brought up brought on. >> Perfect. >> Thank you. >> Thank you. >> And then one more. Yes. Uh with respect 123 00:35:01.520 --> 00:35:18.400 to the sequencing, um assuming that we recommend um to the city council that that the 94,000 be transferred, um can you tell us where the city council is at this point in approving the additional uh CI funds? 124 00:35:18.400 --> 00:35:34.320 >> Um I'm hoping that Scott can answer that question. Thank you. >> Uh Mr. Chair, um let me look at that specific project. I can communicate back to the count uh to the committee the the status of that precise funding. 125 00:35:34.320 --> 00:35:50.480 >> Okay, good. Thank you. >> Thank you. >> Uh yes. Uh question from committee member her. >> So this transfer is uh like within the scope of original uh uh project number 17, right? There's no changes in the 126 00:35:50.480 --> 00:36:07.200 scope which was approved by the uh 2017 bond. I just want to make sure that's correct. >> Yes, you're correct. Yeah, the scope has not changed. We Okay, like I I I I shared the capabilities that were planned initially, those capabilities have been um delivered. We are um 127 00:36:07.200 --> 00:36:23.280 obviously reaping out the benefits of of that investment, but the funding um was was more than what it was required. So that's why we have this $95,000 left. Um and we were asking for that to be transferred. >> Thank you. 128 00:36:23.280 --> 00:36:38.000 >> Thank you. >> Any other questions from members? Okay. If not, uh for purposes of moving forward, the the um request for this meeting is that we recommend 129 00:36:38.000 --> 00:36:56.320 transferring those funds to from 37 to 17. Correct? >> Yes. Thank you, Chairman. Um so at this point uh the chair would entertain a motion to recommend to the city council that those funds the $948 130 00:36:56.320 --> 00:37:13.680 $651 from uh project 37 be transferred to project 17 which remains within question three which is uh allowed for transfers. Is there a motion to that effect? 131 00:37:13.680 --> 00:37:33.440 Oh, submit the motion. >> Oh, I'm sorry, April. >> Yes. >> Thank you. A motion has been made. Is there a second? >> I second. >> Uh, member Kamasu. All right. It's been moved and seconded that the uh committee uh recommend to the council that uh the 132 00:37:33.440 --> 00:37:48.640 $94,651 from project 37 in question three be transferred to item 17 in question number three. Any questions? If not, uh the chair will call for a 133 00:37:48.640 --> 00:38:04.640 vote. Uh all in favor, please signify by saying I. >> I. >> I. >> Any opposed? Nay. All right. Uh there being no nays, the motion is approved unanimously and the recommendation will be made to the city council. 134 00:38:04.640 --> 00:38:21.200 >> Thank you so much. >> Thank you for your presentation. Thank you. Um that is the uh the final uh numbered agenda items. And so at this point we would move to the public comment portion of the meeting. And for 135 00:38:21.200 --> 00:38:38.160 purposes of uh clarifying the record, uh please allow me to read the uh requirements for public comment. Uh citizens may address the members of the Citizens Bond Oversight Committee during public comment. This public comment time is reserved for citizen comments 136 00:38:38.160 --> 00:38:54.160 regarding non-aggendaized items. Arizona state law prohibits the Citizens Bond Oversight Committee from discussing or taking action on an item that is not on the prepared agenda. Citizens may complete one request to speak public 137 00:38:54.160 --> 00:39:10.240 comment card per meeting and submit it to the city staff. Public testimony is limited to three minutes per speaker. Written comment cards are accepted for both agendaized and non-aggendaized items and may be submitted to city staff 138 00:39:10.240 --> 00:39:25.040 at any time. Cards submitted after public testimony has begun will be provided to the Citizens Bond Oversight Committee at the conclusion of the testimony for that item. The Citizens Bond Oversight Committee cannot discuss 139 00:39:25.040 --> 00:39:41.839 or vote on items not on the agenda, including items brought up as public comments. If action by the committee is needed, the items should be placed on the next meeting agenda to be consistent with Arizona open meeting law. Uh at 140 00:39:41.839 --> 00:39:57.680 this time, uh we request from staff whether or not any public comment cards have been received. >> We do not have any tonight. >> Okay. Thank you. All right. There being none um at this time that would complete the u agenda items and the business 141 00:39:57.680 --> 00:40:14.960 before the committee and uh the chair will entertain a motion to adjurnn at this time. Is there a motion? >> A motion to adjurnn. >> Member Cogland. Is there a second? >> I second. >> The member Kamasu. It's been moved and 142 00:40:14.960 --> 00:40:30.880 seconded. And so the chair uh will adjourn the meeting at this time. time. I make it at 5:40. And uh one last item before I do adjourn. Again, thank you to all the members of staff who were here this evening. We appreciate your time. We 143 00:40:30.880 --> 00:40:41.880 appreciate the work you do and the presentation. So, thank you very much. We appreciate it. And with that, the meeting stands adjourned. Thank you. >> Okay.