Okay, there. I think we're all set now. We have to kind of move this there. There we go. Good. >> Wow. >> It's automatic. >> Wave in your hand. >> No, you can you can do it. You can do it. Set it up automatically to to do its thing. Okay, then I call the meeting to
order. And uh we have everybody who is currently a board member because Michael has asked not to be reappointed and we have and the select board has not appointed anyone. So at this stage we there were just four of us. >> I saw that the moderator was advertising
for it. >> Oh he is. >> She is. Yeah >> she is. >> Yeah I saw um a town announcer something. Okay. >> Well I hope >> from that and finance committee and capital planning. >> Okay. She was saying both of these. >> Well, because
but the thing is with with Michael, Michael was not a member of finance committee. He was a an at large like I am. So it doesn't have to be a member of >> So >> I know Vincome has vacancies as I understand it. >> Well, we have to. >> Yeah.
>> And Vincome only needs to have one representative on this committee. Yes. If if the treasurer >> is on his committee, >> but the treasurer is and cannot def Yeah, because >> that's why we're here.
>> Yeah, Ryan is just too swamped. >> Yeah, >> absolutely. Too swamped. >> I wish he was more involved myself, but Yeah, I understand. >> Yeah, so do we. We all understand. >> For a number of different towns. >> Yeah, I think it's like six towns and three school districts or something. >> He's a worker be that one.
>> Oh, yes, he really is. But as a result, there's no way he can take him like this. >> And uh so therefore, it's >> I'm not sure we would need him anyways because we don't make decisions based on the town's finances. That's what he does, right? That's his thing.
>> So he can advise the >> to some extent. We're bringing that perspective in because we have it. We'll look at on the budget. But >> otherwise, I was Yeah, we don't need >> No. No. But anyway, so we need another one and it does not have to be and maybe
I should get a hold of Netti and advise her that it does not have to be a member of the finance committee. >> Well, I Yeah, I she'll probably tell you who >> Well, I hope she does. >> She'll probably let you know who um raised her hand. You'll be lucky if you got one. >> Yes, I'm sure.
>> I don't think she's thinking like that, but certainly if she is, you can let her know, right? Sticking around for >> Yeah. I mean, I got asked. I thought I I'm willing. I mean, I'm willing to. So, >> right. Thank you. Thank you. >> I I mean, I don't think anybody's gonna be like, "Oh, I would rather do this."
>> Well, thank you very, very much for all of you sticking around for another year. >> Yeah. Let's see what happens. Okay. I'm gonna miss Michael. Michael had good perspective. >> Yes, he did. But he of course with Rita having gotten off uh the select board, he has opted not to get involved in
anything so that they can travel and they grandchildren. >> And he's amazing guy. Yeah. >> He's working for Habitat for Humanities. So, he could >> Oh, he is. >> Oh, yeah. He's got projects. >> Excuse me. He's not staying. >> They're about to u do one in Pelum.
>> They might be doing one in Shbury. >> Well, I know they're doing one in Pelum because I that is a one of my fraternal orders. That is their project for the year is support habitat and we've been asked the end of August to try to get together to help for they build this
thing in Pelum. I don't know where it is. I know nothing about it. Yes, I know we might have one here. >> Yeah. Well, yeah. So, yeah. So, you decide. >> Okay. So, review work to date on multi multi-year capital acquisition schedule, which is what I'm calling. >> Yes. Are we going to go over the minutes
first? >> I I didn't put it on the agenda. So, we will get go over it next time. Thank you very much for doing that. >> That was a little >> That's okay. >> You sent that and I sent that at the almost the same time. >> Oh, your timing was fine. I mean, I had a chance to look at them. Okay. Yeah, I'll save for next time.
>> I'll bring it next time because I had to do this with time to get it onto the magic machine here. >> So, this is the old one, right? >> We're all familiar with that. >> Yes, that is the old one.
>> I mean, historically, and I know we talk about this at the post office, historically at annual town meeting, and Ellen, you can correct me, but that used to be on the table for >> Yes, it did. Yes, it did be able to look at it. >> But one of the big problems with it, of course, was the the mo money numbers
they had were not appropriate. >> They are now. That's for sure. That so >> as annual town meeting approached in April and May, there was a request from the community probably Amanda for the capital. Yes. I have received one since
then, too, as well as a request for what is going to be on the 27 budget, and I said I won't know until after February first. >> Right. Totally. >> Totally. Yeah. Right. Somebody's asked for it now. >> Uh the same person. >> Yeah. Okay. So, I sent that. I had it
electronically >> and I said the most recent one was done in 2024 and the the request came to me from the interim town clerk, acting tongue, whatever your history was >> and I just said, "We're working on it now, but this is the most recent one.
The numbers are a little under a little under actual." So, you know, but I did start a spreadsheet. >> Mhm. And basically I I have it in database formats. The first
column is elementary school, highway department, police, and then all the things that go with those next to it. I can blow this up so you so I can just kind of give you an idea of what >> is there a way we can get it up on. There's a possibility, but and this is a
work in progress, so I wouldn't spend too much time thinking about it, but basically got the elementary school here. And then I've got regional school projects, library, town hall. So, they're all on here. >> Yeah. >> I think I I probably got to go up
actually. That's where the police and the highway and the fire departments are. Yeah. >> And then I've got a list because we did get a list a couple years ago for many of these. So for those >> Oh, we got his glasses packed. >> Some people, some of Yeah. So the send them in like Lenny did. I put them over
here. So I list the department and then all the things in the department that are going to be recurring get their own line. And then next to it, I just have No. >> Did you hide it for some reason?
>> It's because I got titles set. I got to clear titles. So, because it's not going to fit on this screen. >> Let me just So, it's always keeping columns A and B no matter what I do, which is too much. >> Well, actually, you know what I'll do? I'll just make a really small
fit. I'll just do that. So, And then I have what's on the old schedule. >> And I just made sure that everything on the old schedule made it to the new schedule. In other words, they didn't miss something. >> Yeah. >> And for the ones that they did, I I think I do have them highlighted down
here. Yeah. I've got some. So, you know, so I I I saved the record of that, but it's really not a part of what we're trying to do here. It's just going to help when we have conversations with department heads. But
>> yeah, so again the department I don't know where my get my tape get myself oriented. So the department and then um its assets. So you can see the the cruisers for the police department. And
then the next column when this thing is done is going to be this column. >> When was it placed in service, >> the existing one >> as per what the department heads told us? >> We couldn't get it off of some document.
>> Right. And then um the cost and then the useful life. what the ex expected life is. And then we have the years and in each year. >> Yeah. I'm I'm this with my wrist >> for each year.
>> Yeah. >> We'll drop those numbers into the year. So if it's six year life, we bought in 22. I would drop it into >> 28. >> The only thing is we should probably index it for inflation. >> That's what I was going to say. >> Yeah. Because that's clearly what we
haven't been doing. >> Yeah. And it's the thing is how do you predict inflation? But you know, >> well, we could establish a baseline, >> a conservative number, >> a conservative baseline. That's about the only thing you can do. >> So I'll build >> say like 2% or something. >> I'd say higher than that.
>> Yeah, I would too. I'd go with four. >> Yeah, that's what I was thinking. >> Yeah, I was thinking four as well. >> Yeah, I would too. Yeah, >> I just don't see >> No, I don't see going back down to two. >> No, no time soon. And certainly in history the LA you know it's funny because through my through my before I
retired for the decades before I retired inflation was like 2% 1%. We were so used to inflation being so low. It was amazing and those days are over. >> We can't count on that. >> Yeah we can't count on that. And municipal government especially we're
seeing it. So I'll build in I'll try to figure out how to do that. If I can get a formula in there that can can do that I'll try and do that. Um, Emily figured that out. But the layout makes sense, right? Yeah. >> Which department, what is on their list, >> what's its life, when was it in service,
what's its life, and what's it cost? >> And then extrapolating. >> So, it's a question of making sure we got the right data. I real project here. >> We have to watch out for things that have been bought secondhand though >> because when we got them, wasn't when
they were new. Well then the life for the current one should be much shorter and that's again that's up to them to calculate that. >> Yeah. >> Yeah. That's up to the department heads. >> So I don't know how you want to approach the department heads on this. Like I I gave this list to Dave.
>> Remember you had individual lists. >> Yes. >> For each department. And I gave Dave his. Yeah. >> I never got it back. And I didn't bother him for it. Yeah. Because >> I was bugging him about his his capital budget. I was about his operating budget. He was complaining about snow all winter long and it's like you know
>> well then that's time perhaps now for sure for everybody I think. >> Yes. Yeah. >> It's probably a good time now to give it to them. >> Well that's that's what I'm I'm wondering. I mean how do you think we should approach getting this information from them? You know >> we handle some of it from
>> Well here. Let me >> I know he >> Let me tell >> I know he gave us some >> I know we got information from police and fire >> and I think elementary school you gave me a lot of stuff. >> I gave you a lot of stuff and we're
going to work on that. We're going to go through with I'm going to go through with Caitlyn. We're going to go through the kitchen. >> Okay. >> And go with Matt and go with each each sub department in the school and figure out what the what the kitchen needs for the next 10 plus years. you know, >> and we'll >> figure that out.
>> Okay. So, you have the list. >> Yep. And I shared it with you and and we'll update it periodically. >> Yeah. >> Right. Okay. So, you're going to be starting with the list that you gave me. Good. And so, that's good. So, we've got elementary school covered. >> Yeah. >> It looks like Halloween fire,
>> we're in police and fire, we're in pretty good shape. Although, maybe we want to bring people in and just show them what we have. >> I think it's a good idea. >> Or we could send them what we have and say, "What do you think of this?" Yes, I think that's a good idea. And not to bring them in and bother them. >> Okay. Can you post this on like the
Shootsberry website? >> Once we get it finished, maybe, but not before. >> Not a working thing. >> No, we don't want working things out in public. >> Gotcha. >> Until we're sure we have everything right. >> That makes sense. It makes sense. But to to appease these
>> No, we >> citizens. Is that what you're talking about? To send it out to appease? >> No. Honestly, no. Not at this point. Because what the citizens ask for, we're giving an all version of. >> Okay. >> And nobody until we're done. >> Okay. >> Yeah. >> It's because if if we make a mistake or
whatever, I don't >> we don't want >> We used to There was a person on the finance committee who insisted that she post the minutes of the meeting right after the meeting before they were approved because people were complaining. >> And and so she did and we're at annual town meeting and the guy gets up and says, "You talked about this and it
wasn't in the minutes." Well, they're draft minutes. We had a chance to talk about them. And so you don't want to put anything on chair. Makes sense. >> You should never put it. >> I'm just trying to trying to like see how we're, you know, going to address these concerns. >> We're going to address it properly in
that this is not ready. A current version is not ready and therefore we h don't have one. And if we don't have one, we can't give it to you. >> That's right. And we'll give you the we have. >> That's what the law says. >> No. And we're giving them the one we have. We'll give them the one that is
completed and we're updating it. And once it's updated, sure, we'll be happy to share it. And when we produce it, I might hide the place and service cost and useful life and just have the the department, the asset, and the years and the dollars because that's what we
always gave. >> Yes. Yes. >> The purpose for the life, the cost, and the and the place and service is so we can figure out where to put them in the matrix of time. >> Exactly. So, >> and that's what we would present at town
meeting hopefully in May. >> Yeah, we could print them and put them on the table. I mean, like or you know, post them on the websites. I hope there's a point in history in the future where people can just I don't know how you're going to do that.
>> We got piles of paper on the tables. >> And wouldn't it be great if everybody could just walk in with a tablet, but not everybody has tablets. >> Not everybody even has computers. People did me at at town meeting asking for the capital planning. I told you that. >> Yes. >> Yeah. >> Yes.
>> Then I was approached and said we need you know that there needs to be information. >> Well, we know that. That's why we're operating. >> But we couldn't put it together when it the when people started requesting it. We weren't in a position to even be able to find the old one, much less anything else.
>> Yeah. Right. We got that from I think AJ or somebody. Anyway, so I had a copy of it. So I passed it along. I mean it it wasn't what I gave him wasn't bad. We just know the numbers are too low >> drastically. >> It's a two-year-old >> docu
>> document and you know so for sending from two years >> I think it's older than that. I think it was supplemented by through 24. >> Well honestly I think it needs to be I think it needs to be on our agenda every year and we >> Oh yeah, you know. >> Oh it does >> maybe once a year send it to the
department heads and say here's what we got. tell us if there's anything else. You know, one one observation I made um I noticed when you look at all the warrant articles requesting funding for assets, right, capital purchases, half of those things were never on this list,
>> and they never would be. Dig, digitizing, Tom Hall, that's >> I don't even know why that should have been >> to us really. >> It's not physical. >> It's not capital. >> It's not capital. >> It's true. I mean, it really it's a oneshot deal. Yeah.
>> So, it's not capital, right? >> So, it shouldn't have been there. >> Yeah. We could have told her, "You don't need our approval. Give the finance committee to give your money. You got our approval." I know >> because it's not capital. And you know, the the curtain in the Yeah. In the elementary school. >> That was too small.
>> Well, and that's the other thing, right? $10,000, right? Is that the limit? >> I don't remember. >> 15. >> Is it 15 for our sub for our not for capital? Oh, I don't >> No, I'm not talking about how much recurring cost. I'm talking about >> Oh, yeah. I think it's five and 5,000.
>> I think it might be, but it's a oneshot deal again. >> It's not a recurring >> not a recurring thing over three years old. I mean, it's like, come on. >> How many things are going to have to become capital? I mean, it's not going to be long before replacing batteries in a fire alarm is going to cost $5,000. I mean,
>> we just That's a low number of >> I know it is. >> You know what I mean? >> I know. Well, maybe we ought to. And I don't know where we That would have to go before a town meeting, I think, because bylaw >> really good. >> Is it in bylaw? >> It's a bylaw. >> Yeah, it's you know, >> but to adjust for inflation,
>> index it. >> Yeah, index it. >> We should be indexing. Any number like that should sound like a really small thing. >> Yeah, >> it is very small. I mean, right now, what is it? One of the weeks in July, they're going to be replacing the fire
alarm system in this building. Mhm. >> I don't know what that's costing. We never saw it, >> which is kind of interesting. >> Uh I think it was $8,000 then. Okay. Already given funds. >> Yeah. Okay. >> A while ago. >> Oh, okay. But I don't recall we ever >> wasn't that annual town meeting in FY. Do you remember?
>> I don't know. >> I think it was FY26. >> They're not doing it till July. >> I thought that was approved a year ago. I'm >> mistaken. I see. That is the thing. It's like these things that pop up. >> Yeah. throughout the year that you're like, "Whoa, this is more than five
grand. I need this pronto. Got to come to should we put that on? Should we put that on?" >> We have had that problem called the last two years after we had gotten the requests in and everything else and something else pops up on us. >> Yeah. The sprayer.
>> Yeah. >> Excuse me. I'm just >> Yeah, >> that's real. That's a really good point. And I've lally talked this bylaw that you have to bring to the town and say we want to change this bylaw and raise it from five.
>> It's in the bylaw. >> I'm pretty sure it is. >> So we would have to bring that to the town somehow. >> Yeah. >> It'd be a war article would just change language in bylaw. I assume and a bylaw might require twothirds vote. I don't know.
>> I don't know. I mean, right >> to amend it maybe. I'm not sure. I don't know. like laws on bylaws. >> Yeah, I don't either. I just I I'm thinking like amend the Constitution. Yeah. >> Has a higher bar. Yeah. Than just majority vote. I'm thinking changing a
bylaw. Maybe that's at the same level. >> I wouldn't be surprised. >> Yeah. >> And that could result in a bigger problem. Somebody could decide to take it down more. >> Well, if there's a campaign against it, you're going to have a problem. >> Yeah. Because g getting onethird of the people if there's a campaign there's
>> but I mean they could decide to amend it downwards so it's $1,000. >> Yeah. They love that. We're going to love that. So much work for us. >> It'd be impossible. >> Yeah. >> Okay. You know something else we don't know though with the regional high school and junior high is what they have
coming up. We never know that till it hits us. So I, you know, I'll take finance committee can take responsibility for that because we go to the fortown meeting and we're in a presentation and the last page is always the capital and it has the items that are coming has the capital and basically
we're just going to put one line for them and it's what their capital plan is. If I can if we can break it out between different assets, maybe I'll do that. But it's not going to be at the level of detail like we're going to get from the elementary school up here. >> Right.
>> So, but >> we I'm just what concerns me is the things that we don't know about that all of a sudden like last year at the special town meeting when we they brought up something and had us vote to spend money on something. The school roof.
>> The school roof. >> Yeah. And that wasn't obviously something that had maybe not been anticipated because it came up at for us on a special town meeting >> a capital plan but it got moved forward. >> Yeah. >> Well, it's a mess. I mean that thing was long over >> but you know one of the things that we
have to watch out for or somehow stressed in our document is that even the timing of replacement isn't set in stone. That's >> right. And people need to understand that because one of the concerns that people have with this, I know you're going to say it.
>> Well, it says here, I get a I get a greater this year. Well, how's your greater? Oh, it's fine, but I'll go a new one, you know. >> Yeah. >> So, >> or having moved forward. The police department had to replace cruisers back to back because of issues with bruisers.
>> That wasn't what was planned, but things happen. Well, I think if if we communicate with the um department heads semiannually, annually, probably just annually, we'll just always have that caveat of communication. This is a guideline that
helps us get an idea of when we might be replacing things. It is not uh prompts, >> however we want to word that. >> And we'll never get that through some people. >> That's okay. If we have in writing, we can just say, "Remember that what we wrote? Remember what we said." >> Yeah.
>> Yeah. you're here asking for this, but doesn't sound like you really need it. And having it on a piece of paper on this form doesn't mean you get it. This schedule doesn't mean you get it. >> But it isn't that so much as it was. Well, this isn't supposed to be replaced for another five years. Therefore, we
can't replace it now. I've heard that so often at town meeting, no matter how bad the thing is. >> Yeah. Well, and that's that's where the department heads have to be able to sell. >> Then he did a really good job. >> Yeah, that's I know he had push back, but
>> Oh, I'm sure he did. >> Well, at that dollar amount, push back is natural and you know, to some extent you want it. >> Yeah, he did a really good question. Want to vet these things. >> So, >> sounds like you're well under control. So, what now we have to get these lists
then out to the department heads. >> I'm going to send this to everybody. >> Okay. >> So, you can all look at it. So, I going down the line. So, I said the fire department did a good job, but I did notice there were things that he didn't put on the list. And I'm not sure he
should, he needs to, but >> like what? >> Breathing breathing air packs. >> Okay. It is conceivable that he either gets a grant for them or the association pays for them. >> And I think they might be in his operating budget, too, by the
>> Oh, they may be in his operating budget. >> Yeah, we got a line. I don't remember the detail, but like that's >> Yeah, that hoses. >> A capital. It's not capital, but it's equipment. >> Yeah. >> So therefore, if he has an equipment line item and he's using that to buy this, then we shouldn't have it in ours.
>> Maybe not. And that's probably true. >> Or have it in ours with a caveat because there may be a time when he can't get it in his operating budget for whatever reason. >> Yeah. I don't think the finance committee would ever do that, but you know, we might find ourselves in a very
>> Yeah, exactly. >> looking at what happened over time. >> Maybe have it in a different color on the sheet to indicate that it's coming through the the uh >> Oh, we could do that. Oh. Oh, yeah. Or we could say, you know, placed in service and we could say annually uh
operating operating budget funded. Yes. Just not have tolerance for >> That's good. Yeah, that would be that would work for all those kind of things. I'm just going to put shortand here for that. >> Yeah. No, whatever you need. But that does make a lot of sense.
>> Yeah. So, we'll have it on there. The other one was his parking lot. We've been talking about paving his parking lot forever and it just isn't happening. And I know part of the problem with that is the oil the gas leaks under >> Yes. I have we are Is that done finally? I
don't think we're still retaining money for for potential more problems. >> Monitoring, which means there's the possibility of >> And how many more years are they monitoring? >> I don't know. Yeah, >> it's been forever now. >> That I don't know. >> This has been town hall.
>> No, >> fire department. So, right now I'm talking about fire stuff. >> Yeah. >> Yeah. So, that's something I've been talking about for a while. And then there's the fire station alarm system was on the list in the past. And it's not on there now.
>> Yeah, we have to find out. >> Oh, parking lot paving was on there, too. >> Yeah, it's been on there forever, >> right? But when we got back the list from Lenny, he did not include those things. So, the question is, and it didn't include hoses, but again, hoses like breathing apparatus >> probably. >> Probably. Yeah. The only catch is with
the breathing apparatus and their gear, the rules on what they have to have or how they have to be made have recently changed >> again. >> Well, recently with >> how much more stringent >> years well within the last two or three
years at least from what Lenny told me that you know because of the danger to the firefighters and the potential of nasty things being given off. >> Sure. Oh, absolutely. >> So, as a result, it may require a complete new set of gear. Now, hopefully
the federal government or state government or whatever will not start requiring us to do it. That would be devastating money. >> Well, that's it. >> All right. So, so that I just named and the fifth thing is the building. >> Yeah.
>> So, those are five things he didn't have on the list that you building, right? But building and and it doesn't necessarily even have to be building. It could be a new building. It could be any renovation that they might need done to the building. >> Yeah. >> You know, if this he gets this new truck
and he tries to back it in and he can't fit it. >> That's happened. >> Apparently, that's a conversation, right? He addressed that on Tom Floor, right? >> Yes, he did. >> I wasn't I was unable to make it myself. So, >> but he's convinced they'll fit. But uh no, it's the but you've got to realize
that that building or the addition onto it was built by hand by the by the members of the department. It wasn't a >> Yep. Yep. back in the good old days. >> Yeah. Exactly. >> Were done >> and that's how it was done. I don't know
about the original fire regulations that you would have facing you if you were building a fire station right now. >> Oh my god. No. I don't want to >> The guys are coming up with their hammers, spare wood, and push it together. >> Not anymore. >> My My father-in-law was a fire department and that's what those guys
did. >> I know. >> They weren't working. They all built their own homes. They all built second homes. They had cabins in the woods, all of them. And they all just they got scrap woods and scrap whatever and they just built homes. >> You know, those guys were all born in the 20s, you know, 100 years ago. But
>> all right, so that's the story with the fire department. Um, so I'm not sure the best way to approach that, but what I can do is send us and those are in red. So when you all open this up, you'll see they're in red. And you'll see I don't have really any data to the right of them.
>> Um, and then the highway department, I got a whole bunch of stuff. He did give us the list, >> but he didn't fill in the full life and all that. I don't think he knows what it is >> and I don't think he knows the cost
because a lot of it was bought before he was here. >> I'm going to follow up with him. >> Yeah. >> And I'm going to ask him for that schedule back with that data. >> Yeah. >> So, I'll I'll work on his. >> Um and then Nate, you're going to work on on the
>> school and the police I had no issues with. Everything he had on there was basically what was there before. and then um skip the elementary school and I don't think in the regional school I'll skip so I don't know if we need to talk to the
librarian do we need to talk I mean you know >> brand new building >> she you know let's see what she had so it used to be new library building state grant friends of library friends
of library funds That was fun fundraising arm. >> Yeah. None of this stuff is relevant within the building >> and slate roof repair. Yeah. So really there was nothing. >> Okay. The slate roof repair was for the building here though. >> You know that's right >> that and we also should perhaps keep
that build the that building there because based on what I saw in the paper recently the committee finally came through with recommendation. >> Right. >> Yeah. Water >> and Yeah. >> Yeah. And >> about time. How much was that gonna cost?
>> I think what are they talking$1000,000? >> Yes. >> To make it >> What are we gonna use it for? You know, Michael Broth Michael Broadth like take the thing down. It's like it's nice. >> That's what he said. We rebuild a new
one way less than we're storing. >> Yeah. >> It's a historic building and you're going to get into trouble if you try that. That's for sure. >> My wife My wife thinks we should sell it. We should advertise it online. She said there are people going to want to buy it. They'll bring a truck up here and they'll put on the truck and drive it away. I'm like, really?
>> Yeah. >> I mean, I think people would. >> It's a historical building, right? It's >> It is. That's That's why you can't really like I mean, you know, too much to take. I mean, move it. >> You can fit on a truck. My question is, will it take the bumps? >> Yeah. Really >> what it'll look like when they get it to
their destination. >> But we are desperately in need of space here in this building for those of us that are working here. And that's why the idea of and the police need privacy.
>> I mean, I've always thought the police and why not add on to the fire station for the police? I don't know. Obviously, >> but we don't know what the conditions are, whether the soil would take it or anything. >> Yeah. Right. And the regulation. >> And the regulations, right? >> Yeah. Well, we'll have to see what moves
on with that building. I think you're right. Right. I think >> I think we should get We definitely should have that building on the list. Well, >> here. looking at it then >> just for just because we don't know what's coming up and there's a slate roof. >> So I'll I'll add it and I'll call it old
library building not library. Yeah. >> Now what about the old town hall? So we have town hall and we have town hall administration. >> Yeah. But town town the town hall I think is still this building. Well >> you want to make it a separate category? >> I think so. That's a separate building
and they keep talking about the idea of a vault and all that. So somewhere here. >> Do we have a buildings committee on that? Like a >> Well, we were supposed to I I had contacted the building committee and never heard back from them on anything.
way back when we were first sending out this information and as you I'm sure you know they came up with a they they surveyed every building the town owns and came up with huge lists some of which were were had
to be done immediately and I think that's where the whole fire alarm gave up but there's other things that you know there are problems >> yeah so for the old library building. Want me to put water water and septic?
>> Yeah. >> Two septic lines. >> Yeah. Well, >> just to start. >> Yeah, just to start. I think we ought to ask the building committee to come in, talk to us because they have this master list of what the
buildings need. >> That sounds >> and it's huge. Last thing I heard it was a hundred lines and a huge spreadsheet for every, you know, 100 lines for the all the buildings. And >> you know, Haley requested for the
finance committee to provide funding for a facilities manager. >> I know I saw that. >> Of course, there's no money for that. But >> um she's not half wrong. >> No, she isn't. >> So call it old town hall.
>> Yeah. So we got old library building and we got old town hall are two new categories. And right now for the library building I have well and septic two septic dams because we don't know what other kind of improvements would have to be made to
make it useful for >> right we might have to add something else and for old town hall I really don't have anything. Um >> we don't I don't know. So again, like you said, it's the buildings committee could help us. Town hall town hall
administration. >> Well, that was was that Haley's thing? The administration pizza. >> Yes. But yeah, >> we do have some things listed for for town hall administration. Finance software, Vadar. >> Well, we already doing that. We have Vadar. All three of us.
>> All right. Well, I don't know why that's on there. HVAC, parking lot, and kitchen renovation. Those are four items. Well, the kitchen renovation part of that was the idea of making the kitchen smaller and ex and doing and creating maybe I don't know was the police department
down here. There were there were certain things being talked about being thrown around and I have no idea what it was why the kitchen needed to be renovated except they were going to make it smaller so they could do something and I can't even remember
what it was. Okay. So, that's we've so we've talked about all the departments. >> Yeah. >> I'll send this to everyone so you can look at it again. It's got the department. It's got their items that we
have received recently. Yeah. I've got the old items in another column which is going to go away at some point. Then I got the place and service costs and use for life in the grid. >> Super. We can all look at it, think about it, be ready for our next meeting to talk about the next >> sound up on the phone. We appreciate
>> road projects on there. >> No, we shouldn't be >> separate from on here. It's separate from highway department. >> I know. I can't figure out why >> like the covert. >> Oh, culverts. But >> and the capital stabilizing and the borrowing and the net cover.
>> Culverts is not a bad idea, but why not put under highway? >> Yeah. >> Because it's capital. We can talk to him about that. >> This is This has its own road. >> But that was that culbert was because that was an emergency. >> Yeah, but we got lots of culverts. >> I know we do. We got a huge number of
culverts. Now, if I'm not mistaken and I I I'm not sure Burk I know has been doing surveys of towns and determining how much co how many culverts they have and what condition they're in. Now, I don't know if they've done us or not. I know that u Matteo was asking about
that. >> Okay. >> Earlier this year and had like some town meeting. I I meant to go to it. I was because we have a culvert on our street. But he reached out to people to talk to to map out the culvert. >> Well, the nice thing is for nothing and
they're the they're professionals at it. >> Well, we I'll we can reach out to Matteo on that. >> I'll tell you what. I will give them a call tomorrow and see >> and ask what Matteo maybe ask Matteo what he >> I will I'll see uh what's Matteo in he I think he's in tomorrow okay
>> see what he came up with yeah if he's done the leg work yeah >> we should take we should definitely let >> I call for a cog and I >> I also think Dave hopefully was involved in that conversation he should be >> but yeah that makes sense to have culverts on this list anything else I
mean Then again, things that are always going to be paid for by chapter 90. Do we want this list? >> Well, the promise >> going to make it on the >> right >> on the capital budget schedule, >> which by the way, I was going to get to
that, but I'll get to that minute. But so what goes on this list? What doesn't go on this list? Well, I think chapter 90 things don't go on this list. cuz they're funed by outside >> people riled up. Yeah. >> Start put so many things on here. >> But the cover but that big culvert that
we had to replace and that we currently still having problems. No, we didn't use then and we had to go out and borrow because it was what humongous amounts of money. >> So that just supports the concept of putting culverts on this list. >> Yeah. >> We are also going to have a bunch of
logging. The state's going to come and log Kieville Road in town farm. That's happening, huh? >> That's going to happen. >> And so they're going to be driving over those covers. >> Wonderful. >> And going to be putting a lot of wear and tear. >> Yep. Those things >> on those dirt roads, you know,
>> seems so heavy. >> Yeah. >> So, I'm going to look real quick. >> I hate >> They're doing it. I mean, I saw them the uh early spring. >> Uh well, they marked and then I saw a bunch of trucks that were doing a bid. Some There must have been bidding. >> I know there was a lot of push back or a
lot of conversation. Yeah, that's so >> yeah times >> not for you. >> Yeah, I don't see culverts on the list of chapter 90 things. That doesn't mean it isn't because this is equipment.
>> Yeah, see I'd have to look find out about that. >> But yeah, if it can be paid for by chapter 90, then we Yeah, let's keep it off >> or any other anything. There are things on here grants may come up for and that's just the way it is. >> We hope. >> Yeah, we do hope. I mean, we can't.
>> And David did not get the greater. >> Two other towns around here that have multipleers got them levered a new sale. >> Yeah. >> And we didn't. >> I know. >> And he thought it was maybe because we had too much chapter 90 money in the bank. >> Interesting idea. >> I don't know.
>> That's a possibility. But he's going to spend it. He's going to >> Well, he's over 300,000. >> I know. I know. He's paid. >> Yeah. So, and he had told us I don't know if and who who else was it might have been this committee that
>> he told me for sure. He thought, "Well, don't worry about it. If we don't get it, we'll go we'll bid for it next year." They told me I'll still have a good chance. So, it turns out that's not option. >> No. Furthermore, it looks like it's two years a two-year bid waiting. >> Is that what it is? He's got >> that's Yeah, it's two years.
>> Okay. But he did say he had found another source, >> another way of getting it. >> Oh, >> he just showed me that recently. And I'm not sure what whether it was leasing or what. I didn't ask him anything about it because he was running one way and I was
running the other, so to speak. And >> I'll ask him, >> but he did say that he had found something another way to be able to do this. Maybe out of chapter 90, but I don't. >> I'll ask. >> Yeah. >> Um, new sailing guy. I >> I think it was Sale and it was either it
was Leett and something somebody else right around here >> and I can't remember I don't >> I know Le was one of them. >> Yeah, I know Le was too in the paper because they're in the gazette. >> So very disappointing. So now if he comes back next year and we forward it
to the finance committee and he gets approved, we're gonna have the finance is gonna have to figure out how to fund it. Yeah. >> I'm still going to press him on chapter 90 for a big down payment for it. because we're facing >> but if he's going to spend 300,000 to I don't know how much is in his budget for
>> he's close 500 he's got a lot of money in chapter 90 but he said his bid a year ago for West Palm Road was over 300,000 and since the war all that stuff has gone up. >> Yeah. >> So he might be looking at 400,000 just
to do that one road. Yeah. >> That's a big deal. And he's got I thought he's got two roads planned for this year and then a couple of or or and a couple of small roads too. The real little diddly thing. >> Oh, I'm sure he's got others. Oh, I'm sure he does. But that's a big one. >> Or three. Yeah, I know.
>> Length. >> I know. >> Because of the length. Is that something? >> Yeah, right. It's a heavily used robe. >> Oh, yeah. I live on it. I know. >> Well, it looks like Pelum's going to do the bottom of the asses at least down where they are. >> Thank Thankfully. That road has been a
mess. Yeah, they are doing it. >> But in our town, there's a lot of patching that's been going on. Oh, go down to the lake. He patched all of one road. Just patch patch patch. It's >> Yeah, >> I ride a bicycle around all these roads. It's not fun. >> No, I'm sure. >> So, um
I did want to tell everybody that the capital um the finance committee's got a long range plan put together. Okay. >> And the first question out of everybody's mouth at the meeting was we need to include free cash. We need to figure out reserves. And they're right. >> Yeah. >> It's a capital budget. >> Yeah.
>> So it's a different animal, right? >> So I built >> I built it and I sent it to AJ. And so >> finance committee very much wants to have this done so that we can put it in to the capital plan. We don't know what the capital budgets look like. So
>> we got the starting balances. Now we need to know what we're going to spend when we're going to spend it because that'll help us determine how our cash flow is going to be with our cash reserves >> in the long run. So that's in the background on this. Okay. >> But it's going to wait till this is done
and so it's not a big it's it's not a pressure point for us. But the finance committee is going to take it to the next level. >> Good. >> We're going to use this and >> glad to hear planning. >> I'm glad to hear it. >> So >> yeah, we we've we've added a lot of stuff in the last year and finance committee is doing great.
>> I don't know what what do you think next? So, so you got one other thing about this just so you all know and so when you see it at the very bottom I have not the very bottom but where am I here?
Don't think about that. I keep leaning on that. I've got each department listed and the totals for each year. So here's your departments and there's the totals and then the dollar amounts can. Yeah. So year 26 all the things
that we put in or had in there. You can see the grand total. So when we have the years and we're dropping everything into that matrix, there's a grand total and then at the bottom I summarize it by department. That's part of the finance communities going to use the capital budget. But yeah, so we can really see
>> by department how we're how the requests are going to come to us. >> That's very nice. >> So just be aware of that when I send it out and yeah, let's look at it. I'll talk to the highway department. You're working on elementary school and then um let's all just look at this, see what we think. Come back with your ideas. I'm
willing to do whatever we think is necessary as a committee. >> Right. and >> super. >> And then I think after that we need to talk to department heads and make sure we got us right. Yeah. Figure out think about how we can do that. >> What's the best way to do that? Maybe some come in, maybe some don't. I don't
know. I mean, >> we got representation from the elementary school. So maybe Frank and others want to come with you or maybe you're comfortable just giving it to us and that's one department we don't have to meet with. And I'll talk to Dave and see what I can get from Dave and maybe
we do or we don't have to meet with him. So the questions for Dave are well finish what you started and then uh let's talk about the culvert. >> Yes. >> And um >> and I will see what I can find out from fur cog or whether they may have already done us. I'm not sure
>> culvert or any other >> road work that is not under chapter 90. Right. >> I'll ask is there what other that would be an interesting question for him. What other >> Yes. >> Yeah. What other things are not under chapter 90? Usually the only time you do
guard rails is if if they get destroyed in an accident and usually the I believe the insurance of course the insurance company pays for that. I'm not sure but >> So do you think when we decide what to put on this it's really what are you going to need to come to town meeting? Yeah.
>> To request or finance committee and town meeting to request. >> Exactly. >> That's what should be on. >> Yeah. >> Okay. and put other things on like the equipment that we were talking about with fire department. It maybe should be on there but in a different color or something to indicate that it's not
going to be budgeted because it's another source. Yeah, >> I don't know if color will work because then we use >> but may you know in placed in service you know we can >> we can just >> somehow we have to put it >> terminology or a column another column
that designates it as something >> you know >> currently paid for by whatever >> right >> so therefore in case suddenly the currently buy for it paid for isn't available >> and they need it or they need a large
amount of it So it's a large cost and they come to us for it will not be shocked. >> I think things with the schools like what's going to per percolate up throughout the year. >> Oh yeah. >> What's going to >> what's going to go what's going to your
head? >> There's something. >> Yeah. What's happening with that whole business that was going on with the thing that was leaking and the >> oil tank? >> Yeah. >> Well, it's moving slowly. I mean, hopefully next Wednesday we'll get the
contaminated soil. There's a >> They still haven't taken it away. >> Yeah, it was in Haley's Friday at Friday. >> Oh, I I didn't read this slide. >> Yeah, it was in there. She said they're coming to get it >> because uh you know, they had their b they have their bore holes drilled for
doing the testing, long-term testing like they did doing at the fire department. you know, and so we're still waiting to see what what >> they determine if ratio too, right? Because one of the things, Ellen, I I
know you know this and I know we talked about AJ updated us a few times to me. >> Everything is predicated on the parking lot because everything's affected by the parking lot. >> Yeah. So, even though the parking lot is not a priority, the design that's what
I'm that's this is what I've been saying for the past year, >> right? I'm glad glad that AJ gets it. It really was was a big deal. Um, I have a meeting on on the 6th. We're going to do a procurement meeting with Michael like
Dara and Haley and Frank and we're going to talk about uh yeah these next steps about the ground source heat pump moving away from that oil >> and then >> getting rid of the tank >> getting rid of if is you know I met with
a a guy today Zach from Department of Energy Massachusetts I believe and yeah we talked about a lot of stuff lighting in the parking lot, the lighting issues in the parking lot. And you know, there's there's also air source heat
pumps and with a he was saying that with a spool that size with the that you could get away with an air source. >> Oh, really? >> That's what I used. Oh, that's what >> So that's something that you know, but the idea is to get this an an energy
assessment. I think that's what the bill >> Yeah, there's a brand like 50 grand or 100. That's what Frank's Frank's gonna like. Do you remember how big that grade is? >> I think it's about that 50,000. >> Um, so I think that's the idea is to get this energy assessment of all the
buildings. Figure this and and do the smartest thing, but to get away from that boil, get away from gas. >> And then there's a there's the water suppression tank that needs to get. >> Yeah. >> Right. Yeah, >> for the fire department. >> And just be aware that there's money out
there for the >> heat pump. >> That's big. >> That's what we're talking about. >> Yeah. >> Not just the grant. There's a there's two grants. There's a grant for the site analysis >> and then there's another grant. >> Whatever we conclude there might be
>> 90 80 100 I don't know percent of it covered. >> Yeah. >> And by next repaving of this of the driveway gets paid for that way. Yeah, >> because you're putting the 30 bore holes underneath the apartment.
>> Oh, that's really be like a >> I like the way you think. >> That's awesome. >> So, that's what >> Wow, that's >> in installing any new change in eating or what have
you. Well, that's >> what No, I'm just sitting here thinking about the changes that first of all the what would have to be done to the building, the current building to do it. >> Yeah. >> And that could be a lot. >> Well, that's part of the that would be
part of >> it's it's a boiler system now, right? >> Boiler system. Uh it's got duct work, you know, so it wouldn't be that big of a change. >> All that structure is in the building. The duct work is out there, you know. >> But that's what I was thinking. How you going to get rid of it if you're going to get rid of >> you're not even going to use it? You're
going to think of think of it as replacing the boiler with a new supply. >> Oh, okay. Okay. >> It still connects >> connects to the exist I have for air pump. >> We took out the old furnace. We put in the new furnace. The heat pump. It's
also got propane. But all my duck work, all that was nothing there. Yeah. >> Okay. Uh >> oh. We started playing that. One big problem, right? I'm sure there'll be some. >> Yeah. The one big worry about the ground source heat pump he said was that it
that the school doesn't run in the summer to so you're not you're not running the AC in the summer. So you're not pumping the air down into the ground to store it for the winter. So that could be now it's like well we could we could freaking run that
we could stay with that. Is it any dance? >> Do you have any kind of summer programs for uh children on 766 or anything like that? >> Used to be uh I just we talked about it today. The uh issue is you have to have
an on-site nurse. >> Oh. >> And they can't find uh some that's very very it's prohibitively expensive. >> Yeah. >> To have an on-site nurse, but you need that. >> You have kids with diabetes. Yeah. We can't afford to pay in our salary.
>> But my kids used to do that. I mean that was up to a couple years ago they stopped doing it. It was a great thing to have you know >> for parents of work 766 >> summer program summer program >> but I was thinking more in terms of children who have to have year round
>> they do have IEP kids with IEPs to are there during the summer. >> Yes. >> Bingo. They use it. >> Yeah they use it. They do use it. Well, I mean, that's the whole point of the survey, right? We're going to find out a lot. Yeah, we got experts, consultants, just like we do for the parking lot.
>> That's the idea. That's the idea is to get these guys in and get get that assessment. That's with all this work this past year has been like parking lot assessment, >> you know, buildings assessment, >> big projects. So, do you know what the life of the boiler is, the existing
boiler? I mean, is anybody telling me you're lucky if you get five years out of it? No, that boiler will last probably. The boiler itself is great. Is a great boiler. You know, I remember when I came in, Bob was like, you know,
>> told me it was a great system. What's been failing are the valves because of the water that was introduced into the system. Um, and so it's going in and the valves are failing >> in, you know, before it even gets to the boiler.
>> Before it gets to the boiler. >> Well, they're failing. How hard is the 36 valves? I realize >> they've been replacing. That was the $34,000 got last May. >> So, you're telling me the heating systems in good shape then? >> That it's in good shape. >> Yeah, we have the new valves.
>> It should be. It should be. We got away from Jamrock, >> so not using Jamrock anymore. So, we're hoping that Royal Steam is >> happy with themselves. >> So far so good. We're hoping that they're steering us in the right direction and they're, you know,
diagnosing the problem. That's what Jamrock wasn't doing. They were just fixing the valves and they weren't going, "Where's that water coming from?" >> Okay. >> Why is that water in the system? >> That has been frustrating. >> So, it looks like we have a planned
future work. So, we've already handled the next line on my agenda. because you're already going to send it to us and we're going to discuss it at the next meeting. So, let's set up a next meeting. >> Oh, one thing about that, too. I'm going to send two I'm going to send the old one, the one to the that was distributed to the community. Yeah,
>> you guys wanted this one. >> We all should have it. Yeah. >> In case we get one of us gets a phone call from >> telling you >> and then the and it's also a point of reference when you look at what I've started with the new one. >> Yeah. >> Okay. Now you all have June July
vacations scheduled as I recall. >> I'm good in July. Um >> yeah, you were you were good but there >> I think July I'll be around. >> Yeah, I think that's Yeah. When do you get back from >> 19th? >> Oh, I get I don't get back until
Oh dear. Till the 25th, it looks like. Is that right? That looks like it's an awfully long vacation. Wait a minute. Oh, okay. I'm not Okay. The week of the 25th
or 27th, rather, I am available Monday the 27th and Wednesday the 28th and Thursday the 29th and then I'm gone for a week.
>> Um, that could be a problem for people. Oh, you mean what? >> Well, sooner than that. Uh, >> the first week's going to be tough for me, actually. >> Yeah. Well, that's why I'm I was trying to arrange it based on what you all told me. I mean, I am avail I'm available
like a lot of the beginning of the month, but I know that you all aren't. >> I'm available anytime on the 6th to the 10th. I'm really available anywhere from the 6th to 31st. I only have one, >> but I think somebody else wasn't if I >> I'm not available. The 11th to the 18th,
19th. >> So 6 to the 10th. How about you? Are you 6 to 10? >> Is fine. >> Okay. Well, we could do Let me look at what >> do is that enough time to like go through? I mean, I'm not going to have anything new by the the 10th, but >> No, I think Yeah, I don't know.
>> Yeah, the eth is out for me. That's >> do I mean we give I would give Right. >> Yeah, that's about the only thing. >> Yeah. Well, I'll have some information from the highway chief by then, maybe. >> Yeah, maybe. Okay. So, do what do you think you can accomplish?
>> Well, like I said, I have this meeting on the 6th uh with with Haley. Um, >> and then you're out the following week. >> Uh, but yeah, that's going to inform some some some give me some information that and and I'll I'm going to be with
Ann and we're gonna >> Yeah. So, we'll have more information on what's but the the our capital planning list like I'm not going to tell like from the kitchen what you know when the stoves when the stove is going to be replaced by the 10th. You know what I
mean? >> How much does a stove cost? Yeah, I guess they do cost a lot. >> Exactly. >> And a commercial kitchen. >> Yeah. >> How about the week of the 20th or the 24th? >> Okay. Wait a time. >> Let me look. Uh I'm gone.
I just know things are going to get away from us and next thing we know it's going to be October. >> Yeah, I know. That's what >> November. >> Actually, August is August in some respects better than >> Well, I'm okay for I'm I'm free in August, too. I really don't August to me.
>> I I can do early August. >> Well, I'm just trying to make it so that it Okay, let's see. Lyn, am I back right now? My life is in a chaos. My husband just came down with a um
Yeah. Sciatica. >> Oh man. >> Very badly. So I'm already I've already canceled two vacations because he can't move. >> So I don't know. I'm I'm praying. We've
got a couple more coming up and I'm really worried that we're not going to be able to do those either, but at this point I don't know. So, I would be back on the 8th. So, I'd be available like Monday the 10th. Um, >> can we do it Wednesday? >> No, I can't do that. The second
Wednesday I cannot do it. I have a meeting. >> Second Wednesday the 12th. >> Yeah, I have a meeting. >> Um, we the 13th. >> Let me look at that. What's this one say? Uh, meeting newly
game. No, I've been asked to participate in something that night. unfortunately. So I want I don't want to travel to Bridgewater to do it, but as a friend. >> What about the the week before? >> No, I'm That's when I'm in Scotland if
they go right. >> Scotland Tuesday. >> It's 40 if there's 90 of us going to Scotland. >> Well, the only Tuesdays make me nervous because I can never tell you when finance meeting. >> Oh, yeah. We're meeting the 30th, the 14th, the 28th. Uh 4th might work. The
11th would not. If we stick on the schedule, we're on that. >> The fourth would work. >> Yes. >> Okay. 84 at 5:30. >> Let's do it. >> Okay.
Plan that. >> Yeah. Because that is something that I'm not that's one week that I'm not scheduled for anything. Yeah. That's in an awful two weeks. >> Yeah. I'm sorry to hear that. My wife had sciatic nerve pain last year and it was terrifying.
>> Oh, it is terrifying. >> So bad. >> Yeah. >> She could not sleep. Yeah. You can't move every time you move. It was so scary. >> Well, you couldn't walk. >> Okay. So, we set that. Uh, do I have a motion to adjurnn? We're two minutes late.
>> I'll make a motion that we adjourn. Second that. >> Okay. Any discussion? Okay. All those in favor? >> I want I want to stay. >> Yeah. All right. Okay. >> Thank you. >> Yeah.