WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=l-9IO1ksni0

NOTE
MEETING SECTIONS:

Part 1 (Video ID: l-9IO1ksni0):
- 00:01:12: Pre-Meeting Chat: Power Outages, Microwave Clocks, Attic Spaces
- 00:04:23: Meeting Commences: Approval of March 2026 Meeting Minutes
- 00:05:43: Discussion and Vote on Community Preservation Grant Agreements
- 00:12:39: Approval Vote Passed: Setting the Fiscal Year 2027 Calendar
- 00:14:44: Meeting Calendar Agreed and Member Reappointment Discussions
- 00:16:08: Reappointment Deadline and End of Year Exit Surveys
- 00:18:14: Adjournment: Thank You's and Motion to Adjourn Meeting


Part: 1

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Hey, Matteo. Hey, Elaine. >> Hello. >> How are you? >> Just raced back from the uh library building committee meeting. >> Ah, library building. Oh, yay.

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>> You're the land use clerk. >> Oh, dear. >> Oh, gonna put on another hat, Matteo. Yeah, >> there we go. >> It was a good turnout today for the uh post office.

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Yeah, >> you know, >> I was going there and >> I stopped home between things to uh pick up dinner for me and I looked at my clock on my um microwave and I used it

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and I said, "Oh, great. I have half an hour. I can prep dinner." And I did that and I got in my car and realized that someone in my house must have turned the electricity off while I was gone because

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I was more than a half an hour late. >> You know, the the clock on my microwave was off today. So, do did they >> There was a blip. Somebody told me I mean, yeah, Beey said there was a blip,

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but it wasn't a half an hour blip. Right. >> Somebody was working on the electricity here. I won't mention names, but >> not a licensed electrician, I gather. >> Oh, no. >> There was there was some notice from

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National Grid about a number of streets losing power for for a couple of minutes today. >> Oh, I didn't know that. We weren't home all day. So, >> the report from National Grid said that zero customers were affected, but it was like half the roads in town. So, I think

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misunderstanding about how many people live in Shootsbury. >> Right. Really? >> Okay. Well, that explains it. I was trying to figure out what happened here. >> So, you made it, Elaine. >> Yes. >> Okay.

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>> Sorry about that. >> That's okay. No, it was I was not counting on taking minutes and I I didn't bring my laptop, which is a lot easier to work with. So So >> you're uh >> you in an attic somewhere, Cliff? You look like you're in an

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>> um Yeah, >> it's a beautiful place. >> Okay. >> No, seriously, it is >> and hasn't changed much since 1890. So, okay, >> that's th that's the background. Yes,

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>> that's the rustic look. >> Yes. Yes. >> Well, it is 7:01 and we have a quorum. Um, I have not heard from Allan or Henry about whether they can make it or not, but I think we should just get started. >> Sure.

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>> All right. So, I am calling this meeting to order. It is being recorded. Everybody is participating remotely. And uh the first item on the agenda is to review and approve the minutes of March 23rd, 2026, our last meeting.

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>> I'll make a motion to approve the minutes of March 23rd, 2026. >> Second. >> Uh any discussion? >> All good. Um, I would just ask that where it says Pangalo stepping due to being in a

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butter, maybe stepping down, stepping aside or >> just stepping. >> The phrase sound like I'm not too stepping, >> getting in your steps. >> All right, we'll take a vote. Frell, >> hi. >> Reed, >> hi.

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>> Wilson, >> hi. PO >> I >> Pallo I. Okay. The next item on our agenda is to review and vote on the grant agreements.

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So I sent out the three grant agreements. This is the sort of boilerplate language that's in the um community preservation plan. And I just sort of plugged in the correct names and addresses. Um the information at the top of each for the project name, project

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description uh comes from uh from the applications. Uh the award amount is based off of what was approved at town meeting. The dates are based off of the one-year and three-year window that we had established, which is that work needs to

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start within one year from the first day of the fiscal year following the town meeting, which is a confusing phrase. Um, and it needs to be done within three years from that commencement date. So, I put those in there as well. Otherwise, it's the same uh grant agreement

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language that we used last year. And do we have um do we have Donna take a look at these or because she's looked at them before? >> See, yeah, last year when I think last year was the first year. No, because last year we didn't have applications, right? Was it two years ago when we

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started using these? >> Yeah, >> she she reviewed this language and >> she didn't to it, but yeah, >> I mean, we could pass it by her again, but I >> Yeah, we probably don't need to if she had reviewed them once. Did anybody notice any errors or things

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that needed to be clarified? >> So, uh for the um uh housing um uh uh coordinator um under the first paragraph um

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uh it says Shootsbury, Mass and Franklin. So, it has a G and Franklin. Um, and so drop the G. Um, and the question I had about that was I I know this is all boiler P plate um, language

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that's used in this, but um, am I correct in that this was a one-year position and it was going to be for the fiscal year. So to um, have language in there that talks about it has to be completed within the

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the three-year period. Do we want to modify that? >> Um, I mean, I suppose that we could. My understanding is that that one-year term is limited based on the grant that FRCOG got from um from the state.

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>> I would assume once that grant ends at the end of the fiscal year, the ability to use this would end. But I mean, I'm not I'm not opposed to changing the language here to specify that it's only for fiscal year 27.

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>> We might want to retain some flexibility because what if the state extended their the the time period that they could their performance period and then we wouldn't want to not we wouldn't want to have to come back and then change our

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contract, right? Um I mean there's nothing to preclude us from just leaving it as we do all the others and then right they have to get started within the one year but complete within the three years. It just gives just gives

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everybody a little bit more leeway. >> Yeah. Sorry. I'm just going back and looking the so the vote at town meeting actually didn't specify that it was just for the one fiscal year. That's that's that comes out of the application again. So we're not constrained in terms of

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what town meeting approved to just the one year. >> Yeah. It's just if something happened where let's say they couldn't get they didn't get somebody hired. I don't know what the hiring, you know, time is going to take. And then they needed to go beyond

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um June 30th and then they they got an extension and then we said, "No, you have to finish by June 30th, 2027." Um, so I think maybe we would want to leave

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it just with our standard language. Okay, Cliff, is that all right? >> Yeah. No, that that seems to make sense. I I just didn't know whether um with it being originally specified as a a one-year whether there was any issue

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with that or whether we wanted to change it, but I'm fine leaving it as it is. And Rita's point about flexibility is certainly a good one. Great. Are there any other um comments or questions about any of the three?

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>> All right. In that case, I will entertain a motion to approve all three grant agreements. Do >> you want them spelled out or uh >> in the motion. >> Sure.

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>> I think we can just do one motion for all three though. >> Okay. I make a motion that we approve the um 2026 town meeting

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uh community preservation. um awards to um the Franklin Regional Council of Governments for affordable housing coordinator um to

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let's see who are we doing the um Elliot Park structure to >> that's the Elliot Park committee. >> Just the Elliot Park Committee. Okay. The Oh, right there it is. Elliot Park Committee for the restoration and repair

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of the Elliot Park structures and the Shootsbury Conservation Commission for the Southbrook Conservation Area Expansion. >> Second. >> And just as point of discussion to

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clarify, this is a motion for approving the grant agreements. >> Right. Any discussion? >> Can I vote on it if I'm one of the recipients? Yeah. >> Yes. >> Just checking.

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>> Um, okay. >> Put it to a vote. Uh, Frell, >> I >> Reed, >> I. >> Wilson, >> I All right, next item on the agenda is the fiscal year 27 meeting calendar

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which I sent out. This is again based off of this year's calendar um preserving the um the general practice of um meeting on what is the Thursday we usually meet on I don't remember.

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the third Thursday. >> The third. >> Um, yes, the third Thursday. >> And you know, as as happened this year, we're not locked into this. Definitely. I mean, once we advertise the public

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hearing, we're locked into that one. >> And we're going to be locked into the um the deadlines once we approve the um community preservation plan and application. Uh because that's when we set the deadlines. But if we need to move meetings around as we have done for

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reasons of quorum and such then you know that may occur. Um I don't know any thoughts about this calendar. Is it working? Is it okay? >> Works for me. Yeah it's good. It seems

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to work. >> Looks good. >> Yep. >> Okay. Rita, I know you're gonna have a lot more free time. Uh Yes, but the new select board might not appoint me to the community preservation

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committee. So, >> all right. I we don't I guess strictly speaking, we don't need to vote on the uh on the calendar. Um we can if people feel more comfortable with that. >> How about we just say review and agree on the calendar?

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>> Yeah. Yeah. Seeing no objections, we'll consider this our working calendar for school year 27. >> Um, as far as the last item, unanticipated business, uh, Rita's point brings up something I wanted to talk about, which is with the end of the fiscal year, our one-year appointments

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will all be ending. So, you don't need to commit right now in the meeting. Um, but I I will probably be sending out an email um, shortly asking everybody if they are interested in being put forward to the select board for reappoint. Um uh

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and if not uh if there are other individuals um aligned with your particular role on the on the committee that you think uh you would recommend but that's just something to keep in the back of your mind. Um and the other unanticipated business

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uh I forgot to mention that I am going to be sending out those exit surveys that we've done um in the past. We haven't gotten a really high return response rate. Um but uh our practice is to send them to everybody that submitted a determination of eligibility or a gr

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um a grant application. Uh not just those that sort of finished the process, but everybody who made contact with us with a project idea um with a formal, you know, submission. So I'll be sending those out and then I'll share any results with the uh with the whole committee.

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>> Great. Thank you. >> Great. >> Great. >> Yes. >> Yep. Is there any other unanticipated business from anyone? >> Can't think of any. I you know the one um I don't know if um you have a date uh

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Matteo I haven't heard a date for doing the appointments but probably um the select board is meeting in June um twice. Well, they meet on the the 26th and then

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I think they meet on the 9th and the 23rd. So, I would say like the latest for getting um something back from folks about whether or not they're interested in continuing to serve would be

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um you know by maybe by June 9th. Right. >> So that um it could go to the the meeting on the on June 23rd. >> Okay. >> Because I think that's when the maybe all the appointments will be done. So it

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it it happens at the at the last meeting before beginning of the fiscal year. >> What date did you say it needed to be done by? June 9th or June, you know, or that that week just to give the

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>> um everybody a a chance to >> Can you hear me? >> Yeah. >> Yeah. >> I froze. >> Oh, we hear you. >> All right. >> Uh so I heard Rita's suggestion about

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June 9th for the uh deadline to respond about seeking reappoint. >> Yeah. Yeah. >> All right. Any other unanticipated business from other members? Well, >> I guess in that case it's Oh, yeah. Cliff.

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>> No. No. >> Well, thank uh thanks uh everyone for another successful >> Yes. Yeah. Another successful year. Thank you, Matteo. >> Thank you, Matteo. leadership. >> Yeah, >> I I hope you will all remain on the

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committee next year. >> I understand. I understand. Um >> all right. Have a good evening everybody. >> Good long weekend everybody. >> Yes. >> Somebody motion to adjourn.

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>> Motion to adjourn. >> Who made the motion to adjourn? >> Apparel. Reed second. >> All right. Seeing no discussion, we'll put it to a vote. Frell >> I >> Reed. >> Hi. >> Wilson.

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>> Hi. >> Lao. >> I. >> Gallo. I. >> All right. >> Have a good evening everybody. >> Good night. >> Good night. >> Good night.