[snorts] What is quorum for this group? Oh, did he hear me? I think he froze. Oh, >> all right. I'm back. Okay, [laughter] you froze for a second. What's quum for
this group? Five >> or uh four. >> Four. Okay, >> we're there. I guess >> we are. Also, I I choose to believe, as I tell my students, I choose to believe you all froze and time passed normally for me. [laughter] >> Uh yeah, we have
>> I can't >> four members present, which is a quorum. It is 701. So I'll call this meeting of the Shootsbury CPC to order. This meeting is being recorded and all members are participating remotely. Um I
did not hear back from Allan about whether he would be able to attend, but we have enough here for us to get started. And I think this should be a pretty straightforward quick meeting. Uh first thing on the agenda is to review and vote on the minutes of October 16th,
2025. Is there a motion? I make a motion to uh approve the minutes of October 16th. Is that right? 2025. >> Y second. Okay. Any discussion?
>> Look good to me. We'll put it to a vote. Wilson, >> I Reed I. Angel Gallo I. All right, the motion carries. Uh, item
two, to address questions from potential submitters of determinations of eligibility. Are there any potential submitters of determinations of eligibility? Seeing none except Beth's cat. >> [laughter] >> Uh I guess we'll proceed to item three
which is discussion of the regional affordable housing coordinator position. Um so you know as we discussed last time we're looking at potentially partnering with some towns to use CPA affordable housing or community housing funding uh
to hire a or to buy in on a furog um staffer. And I have a phone call tomorrow morning with uh with her Mariah Curts from Furcog uh
and with Barbara Karulli from Leit and Will Flanders from Shelburn Falls. >> Oh wow. >> The other two towns that are looking to do this. Um, and uh, we're going to be
talking with Stuart Sagenor at the Community Preservation Coalition, and he's going to sort of help us understand exactly what is an eligible sort of job duty for somebody in this position under the CPA. Um, and so
whatever we end up submitting in terms of a grant application or determination of eligibility, it's going to be shaped around, you know, the advice that that he gives us tomorrow. That's the only update I have about that. [snorts]
>> So, that's the same woman that came and talked to us from Furco, right? >> Yeah. Um, and the the job description, the list of duties that she and Barbara had prepared. Um, it was very expansive and it seems to
have included things that probably aren't covered under the CPA. >> Doesn't mean that Furcog won't do them and and possibly, you know, Shelurn Falls and and Leverett might buy in with other money to buy her time to do those other things. Um, you know, whether
Shootsbury decides to do that is, you know, up to the select board, but as far as CPA funding goes, there are a limited number of things that that she would be able to do for us. >> So, I just want to make sure that whatever submit is allowed basically.
>> Okay. But it sounds like the towns might as a group find other funding to create sort of a the position that they were hoping that she was talking about which seemed like it could be I don't know was she saying 20 hours a week? I can't remember.
>> Yeah. And we would each be buying in for 10 hours specific to just our town and then the additional time because they got that state grant. It's a state grant that is specifically for affordable housing in rural communities. Um, and so that, you know, that work that she'd be
doing in that capacity, I think, is still going to benefit our town just like it's going to benefit hopefully the rest of the rural communities in Franklin County. Um, but her time dedicated to us would be through the CPA money specifically. >> Good. Um, and that would be just for this
coming fiscal year for the one year. All right. Um, well, if there are no other comments or questions on that one, I guess we'll move on to the annual reports. Um, so it turns out the state has a deadline of November 2nd for
annual reports from towns and Shootsbury has been not doing that for a long time. I don't know if we just didn't know about it or what. Nobody at the time, nobody at the state apparently took issue with the lateness with which we were submitting the annual reports.
So Brennan has asked that he he has said that going forward um starting next fiscal or or for this current fiscal year reports are due next year um we're going to be trying to hit that November 2nd deadline, but for now he wants to get things in as quickly as possible. um
which I believe is by tomorrow, Friday the 21st. Um I sent a draft report out for FY25. Technically speaking, we don't have to
vote on annual reports. Um board and committee chairs get to just draft and submit them. Um and the select board accepts them. But, uh, I just wanted to sort of go through it and see if there were any if anybody noticed anything that was missing or that was included that should be removed or that should be
rewarded or that was unclear or if there were errors or anything. Um, it was it's a pretty substantial one because last year was our busiest year ever. >> Um, I thought it looked good. [cough] >> [clears throat] >> I thought it covered everything nicely
and gave good background information um and uh also detailed the level of activity that we had over this past year which was um um quite impressive. So well done.
Yeah, I I looked at it. U Mateo. Um, I was just curious uh uh just uh I guess looking at the numbers for the historical commission that um
I guess the the the uh the CPA grants themselves uh included the um the money the the matching funds that we put up. Is that correct? Or is it just just the amount
that came from CPA? >> Um, you're talking about the section where where it says the FY25 CPA grants were >> Yes. Yes. >> I I'm pretty sure that I was just taking the I mean, I'll go back and check. I thought I was just taking the amount of
money from the uh Warren articles. >> Yeah. >> But does it look like I included the the matching fun? >> Well, it's just an open question because clearly Yeah. the the if you uh if you add the two, we have two entries there.
It's it's it's different from the what was voted on at town meeting 7300 down below and the operational news. >> Yeah. So th those transfers that's a that's a different pot of money. the the
transfers are so when the town receives the search charge searchcharge fee revenue we have to divide up 10% into each of the um CPA categories and then the remainder goes into that into that um reserve so that money is is 10% of
whatever the search charge revenue was that's not the amount that we spent that's the amount that we took in so that's the sorry that's the distinction between the two >> okay yeah all right Um, but I'm going to go back and just make
sure I didn't include any money in the monies that we dispersed. >> Well, yeah, it's just the the difference between the the the you know, what was the the the the bullet points above and then below. You think they're different?
They're different uh categories altogether. No. Is that the same? >> Yeah. No, so the the difference is the bullet points are the money that we spent the the CPA funds that are approved by town meeting. >> Right. Right. >> For operational news, the routine
transfer refers to moving the searchcharge revenue into those designated CPA accounts. So that's the money coming in. The bullet points up above are the awards that we dispersed. >> Got it. Got it. Okay. Yeah. >> Yeah. Yeah.
>> Um and I mean again it was a busy year. We ended up spending more than you know more than we took in in the one year. But because we have generated more money in the past than we have spent >> you know it offsets it because last year
or rather the year before FY24 we didn't really have grant any grants that we that we dispersed. And this is really the way the system is supposed to work right like dry years are offset by these years of high activity. Um, any other fine fine to me.
>> Okay. >> All right, then. Um, the last item of business. Look at that. 11 minutes. Here we go. Uh, unanticipated business. Um, I'll just I'll just share. I ran into um uh
Oh gosh, what's his name? Mark at the lake. >> Mark Rivers. >> Rivers. >> Yes. >> Think of a different Mark. Yeah, Mark Rivers who indicated that um Elwack might be applying I mean because of the dam project um you know they'll likely
be applying for the larger portion of that project. It sounds like um because they're not going to have Beth, you might know more about this, but because they're not going to have the um that first phase of evaluation and planning
done before our determination of eligibility due date, they might end up not submitting a determination of eligibility, but they might end up still submitting the grant application um after the new year. >> Uh which is is allowed, right? like we
we do allow people to submit grant applications without the determination of eligibility. So, I just thought I'd put that out there. I don't know if anybody else has heard of other potential applications, but that one seems to be coming. >> Yeah, I hadn't heard of that one, but
that that seems like the right timing and that makes a lot of sense. Um I think Matteo, you've heard a little bit about the potential um land purchase on um Wendle Road that we've been working with Kestrel a little with and
that we might be looking for CPA money this year too, but it's it's all similar to the dam project. We don't really know right now the the full extent of of everything that's going to be happening. So, we're we we may have enough known to
do a determination of eligibility. We may end up doing the same thing and just going for a final application and um in the beginning of next year. So, we'll see how that goes. Great.
Is there any other unanticipated business? All right. So December 8th is the deadline for determinations of eligibility. Just as a reminder, those are coming in only by email. We're not taking paper copies anymore. Um and then our next meeting will be December 18th
to discuss and vote on those uh determinations. >> All right, >> sounds good. >> Is there a motion to adjurnn? >> Motion to adjurnn. Second.
>> Whatever. >> Um, any discussion? Seeing none, I'll put it to a vote. Wilson, >> hi. >> Gettys, >> hi, >> Reed. >> Hi. >> And Gallalo is an I. And that's it. Uh,
and thank you, Cliff, for taking minutes tonight. >> You're welcome. I'm sitting here scribbling madly because I can't do do them on my iPad at the same time as participate in the meeting. But um there's um I will get those out uh in
the next day or so. >> That's fantastic. Thank you very much. All right. Have a great night everybody. >> Okay. Thanks. >> Bye. Bye. >> Bye.