Hey, it's Scott. >> Evening, Scott. Hello. Hi Beth. >> Hello. How's everyone? It's a little hot. Can you all hear me? Okay. >> Yeah. >> Yep. [clears throat] >> Yep.
>> Okay. >> All right. I see Michael is here. Bob and Scott is on the line and that's good. Mayor's not going to make it tonight. So, I think we're all here.
All right. [clears throat] So, it's 7:01 on July 9th and I'm calling this meeting of the Shootsbury Conservation Commission to order. This meeting is being recorded. Hello everyone. [snorts] um
comments from the chair. All I have is um and this is kind of old news, but we got an email from GZA, the consultant for the dam, um just saying that the emergency just sort of a summary of what happened. So, the emergency repairs
to stabilize the dam were completed in April 2026 and then they started refilling the lake and as of June 24th it was back to um the summer levels where it was supposed to be. So, that's where we're at right now. And the email
didn't include anything about next next steps in terms of when they would be doing more significant repairs to the dam, but I'm sure we'll hear about that whenever they plan to do it. Um, so
that's really all I had. And second on our agenda is review and vote on the minutes of June 25th. Does anybody have any changes or comments [snorts] to those minutes? Nope. All right. Then I'm looking for a
motion to approve the minutes of June 25th, 2026. >> I'd like to make a motion that we approve the June 25th uh 2026 minutes. >> Second. >> Second. >> Great. All right. Douglas,
>> hi. >> McDuffy. >> Hi. Khan >> I >> and Wilson I great. Uh next is um site [clears throat] visit update. Um and mayors usually turn to
her but she's not here. Um the only site visit was Scott and I went to was it 280 Lefort Road? 230 Lefort Road. It was some folks that we'd been trying to get to the site visit for a while. Um and they had some
they've had some erosion in the back part of their properties there that really is stemming from runoff from the elementary school parking lot. Um and it it has significantly
kind of made a new channel through the woods and caused some erosion especially right at the outfall I feel like which is right next to this cool parking lot. So we're going to I'm going to look into that. we all can look into it together. Um, but I thought I'd start by um trying
to find some old design plans for the drainage at the elementary school and see see what's going on with that. So, that was the only site visit Scott and I did that. We walked through the woods with um Wayne. Uh, I don't think there's been any other
site visits. Um, so four is land management update. Scott, do you have anything? Uh the only item I have is that we heard from Walker at Tammore that um I think
he was going to be out of town here for a little bit, but we had connected about um doing a kind of a walk through after he got back. So I I plan to follow up with him on that. Um I mentioned to him Beth the area that we did the
delineation on and he had seen that um you know it's a pretty low area into there and that's the the part that we had talked about maybe finding a a different route and he um has already
been thinking about some ideas there. So um anyways I think that's about all that I had. So and a report All right. So, did he mention at all needing more of a delineation done or did he think that was satisfactory what
we did? >> Uh, he didn't say it was a pretty quick email uh exchange. He had seen [clears throat] where we had done the delineation. I So, I I guess that would be a standby. Uh maybe uh why I imagine
after I get back and and he's in town, we'll be able to talk through it more and see if there's more delineation that's needed or it might depend on where that reroute goes, I would think. >> Okay. [snorts] You're you sound pretty you're up in
Aadia. >> I am. >> You sound very clear. [laughter] >> Well, good. I should do all my meetings from here. It's beautiful. We all should. [laughter] >> We all should. >> Field prep field prep. We do the next one for
Aadia. >> Perfect. Let's do it. >> Yeah. It's It's funny because I have one bar. So, um I'm glad it's coming through. Well, >> yeah. Very clear.
All right. Number five on our agenda is [clears throat] to uh look at the order conditions that so I created draft um special conditions for the project at 36 South Laurel that we
closed the public hearing of at our last meeting. So I'll bring up those draft special conditions and we can take a look at those if I can do it. [clears throat] Hey, Matteo, can you allow me to share? >> Yeah. Did you click the um request to
share tool? >> No, I just hit the share. Um do I hit share and then Oh, no. >> All right, let me see. Looks like Zoom has changed where things are located again. these it things. I just upgrade upgrade
upgrade. >> Think I found it. >> Oh, I thought I was waiting for you. Um, let's see here. Click on this pen and rename background mute profile. You click on share or more.
Ah, got it. >> Thank you. All right. Can everybody see my screen? >> Yes. >> Great. [snorts] All right. So, these are the draft special conditions. Go with the typical
order conditions D form and D's conditions. [clears throat] So, first the finding of facts. Um this is basically saying that the project is within the jurisdiction of the wetlands protection act and our
bylaw and regulations. Um we found the the protected area that the project is working in is the buffer zone to bordering vegetated wetlands. Um, and then a little description of the work. They're demolishing a single family house, building a single family
house, replacing septic, constructing a driveway, installing a retaining wall, and storm water best management practices. That's the rain gardens and the other storm water piping uh and grading and landscaping. The parcel
storm water BMPs will include rain gardens. work will include the removal of 27 trees, replanting of four trees and 33 shrubs. Erosion control consisting of silk fence with straw bales will be staked around the entire
work area. Um work that is within the 50 50 ft of the wetland boundary includes a portion of the septic system and driveway one rain garden um grading and landscaping projects not located in estimated or
priority habitat and then this is just a referral to the documents that [clears throat] the work has to abide by which is the notice of intent. the most recent site plan that we approved or we that we saw at our last meeting. [snorts]
Um, and then long-term operation maintenance plan that they also submitted for our last meeting, which is to maintain the storm water BMPs. Uh, I think this is all just boilerplate stuff. Yeah, that's just boilerplate
special conditions. Um, again, boiler plate conservation commission can visit the site. The applicant um the applicant refers to the owner and oh the owner and any successor
to the property. This document should be included in all contracts and specifications for contractors. Um, the copy of this needs to be provided to the contractors. Anybody performing the
work on the site needs to have read this and know what it's saying. If the Yeah. If there's any additional work besides what's being approved or what was in the notice of intent that has to come before the commission for approval.
[snorts] That's the both six and seven are about coming back to the commission with any changes. All right. This condition is something we talked a little bit about. This [clears throat] says it's the responsibility of the applicant to complete any review required by all agencies with jurisdiction over the
activity that's the subject of this permit um and and get the required permits and approvals. So that includes um you know federal, state and local. So we've just got Army Corps, Dal heritage and any local boards or building
inspectors. That all has to be accomplished otherwise the work's not permitted. And then we've got prior to the start of any work, no later than 30 days of the issuance, the commission the um we should receive a letter in writing.
What is this? Oh, okay. Stating from the owner stating they've read the order conditions and understand them. And then also the next one is that they need to before they can start work, they have to record the order at the registry of deeds and provide us with that recording
information. And then here's something we talked about. The new septic system barrier must extend along the southern side of the leechfield to protect the wetland area to the south. And then number 12, work done for this project, including equipment transportation, shall not
cause erosion of South Laurel Drive that results in sedimentation into the adjacent wetland or Lake Wyola. Um, and then they have to put up a sign. Then the erosion control needs to be installed and the commission needs to inspect it before work can start.
And then this is mostly about erosion control, maintaining it, stockpiling of soil, inspecting your erosion control, replacing it if it's damaged. And this is all boilerplate stuff about
debris and petroleum products being um disposed of offsite and also any equipment maintenance being done outside of the 100 foot buffer zone. All right.
boiler plate and then after construction we need to do a post construction site visit. Um and then once vegetation has established itself. Um and we would inspect and determine that
the applicant can submit a certificate of compliance. And this talks about how to do that. That's about it. Last one is make sure you remove your erosion control and they need to stay in place until
the concom proves that they can be taken down. All right, that's it. Does um is there anything that you guys want to add to that or is there anything I missed from all of our discussions about this project?
No, I'm gonna stop sharing so I can see people's faces. >> The one thing that um that kind of lingers, at least for me, is that um uh we had asked them if if
all if all the permits they need um that are the local permits have been applied for or um they had in hand. And um I guess I would like that monumented in in the um in the order that that we are
relying on them to uh to assure the truthfulness of that statement. I get that uh >> well so we can alter here we can alter the condition
that says So this number eight um you know it says it's the responsibility of the applicant to complete any review required by all agencies with jurisdiction over the activity and then it lists you know
state, local, federal that says you know here's a list of them but not limited to the following. So, we can alter that to say not only is it the responsibility of the applicant, but they need to
provide us with proof that they've done that. I um I don't know. What are you What are you thinking, Bob? >> Yeah, you know, I think um uh you know, we have experts come in and we count them to be true to their word. Um uh and
yet we still have to uh u maintain you know the laws in order to issue a an actual order like this an order of conditions. Um and uh uh so we we are in reliance of them for that. So I I think
I think it pretty much is covered in there. Um, >> okay. >> That uh in order for this to be a valid permit uh they would have to do or to to valid um uh in order to do the actions that are
subject to this order um they must have all the required approvals. So um I think you are correct. It does pretty much state that and it does specifically call local permits. Correct. >> Yeah. It says at the B any local board
or building inspe inspe inspectors that should say permits probably but I can also in the beginning it can say in order to initiate >> um project work it is the responsibility of the applicant to complete any so that
just sort of sort of saying not only is it your responsibility but in order to initiate maybe even the the permitted work or something in order to initiate project work. I know I think that kind of says it. You can't start work under
this permit, our permit, um until you've completed that initiate project work under this permit as a responsibility of the applicant. These reviews, permits, and approvals
may include, but not limited to Army Corps, D, and any local boards or building I'm going to put permits. >> Good. I I I feel good about that. Thanks
very much for that uh alteration. >> Okay. All right. Anybody else have any thing they'd like to see added or does it look good, >> Linda? >> Yes. At the top of that, you have a
shore drive address and it's on the bottom of each page. Oh, that's left from the last one. I'll change that. >> Okay. [laughter] Thanks. >> Sure. All right.
If there is no more comments, also the public, if anyone from the public has anything. If not, I'm looking for a motion to approve and issue. Oh, Tom,
>> thank you very much. Um, [clears throat] will it how will we know what the um final date is if there there's a 10 business day um window for appealing any um NOI as I understand it, but it's
based on the postmark of the um of the approval or the permit. I'm not quite sure. Um, do you have an idea yet when that date will be to start that 10day appeal clock? >> Yeah. Um, I would say this would
probably get mailed out and dated like early next week. Um, but >> is it acceptable for the public to write an email to the concom and ask about that or to be notified of that or >> Yeah, I was just going to say, you know, the day that I kind of I usually finish
it up, I send it to Matteo to mail out and I can ask Matteo to send you an email >> if [clears throat] that's allowed. I'd appreciate that. Thank you. Okay. Yeah. >> Thanks. >> Sure. Um, all right. So, looking for a motion
to approve and issue the order of conditions for 36 South Laurel Drive. >> Oh, Bob, you're muted. >> Uh, so moved. >> All right. Second. >> Second.
>> Okay. Um, roll call. Um, McDuffy. >> Hi, >> Douglas. You're muted. >> Hi, [laughter] >> Khan. >> Hi.
>> And Wilson. I All right. Great. So, um, Linda, um, you can, like I said, expect to get the permit in. We'll send a hard copy, but probably also an email of it to you hopefully beginning of next week.
Thank you. All right. Thank you. Thanks for coming to all of our meetings and figuring this out with us. [snorts] All right, moving on.
Next on [clears throat] the agenda is discussion um with the homeowners about of 37 371 and 375 Locks Pond Road regarding um the intermittent stream that goes through
those parcels. So who is here? Hi Beth, this is Terry Bernard. >> Oh hi. >> Hi. >> Yeah. Oh there >> um >> hi. My husband Dave and I reside at 375 Locks Pond Road, but we also own 371
Locks Pond Road, which is the A-frame. And >> currently, we have an intermittent stream that runs between the two properties. And depending on the weather, it's either overflowing or at the moment it's um dry as can be.
Um the stream the depth of the stream can be anywhere between a foot to a foot and a half. Um so it's causing safety concerns walking between the two properties.
Um and also um I mean it's the culvert that the water comes under is in bad shape. It starts on the other side of the road where the Morse um hill camp is and it runs under the road onto our property.
Um it goes down as far as Lake Drive where there is a pipe that picks up part of it. Um but that pipe is is full of dirt and sand coming from the road. So, it it's
it's really causing a problem for our properties and it's very close to one of our wells. Um, I did take some pictures. I don't know if I can share them. >> Yeah, sure. Can you can you let her share?
>> Uh, you should be able to. >> Okay. Make it bigger here. >> Can you see that? >> Yep. >> Okay. Um, this right here. And I can probably make it a little bit bigger.
Um, whoops, made it smaller. Um, this is on the other side of the road on Morse Hill near the Morse Hill camp. So, this is where the water comes down the stream. It's dry as can be right now, but it goes through this culvert, which
is in I mean, it's covered with nobody cares for it, so there's grass and and dirt. Um, but it does come under 375 Locks Pond Road. And let me see, the next picture is where it comes out on our side of the
road. So, you can see where the culvert's in pretty bad shape. The concrete's cracked. >> Mhm. >> Um, and then it goes the whole length of our property. So, you see the A-frame on the upper part. It actually runs down
close to the A-frame. You can see our well, which is right at the top. >> Mhm. And let me I have more pictures. I'm just trying to get to them. And this is actually we have like a a
cement um block right there. So we can walk between the two properties, but you can see the it's it's pretty deep there. So if someone was walking through and wasn't familiar with it, um
if they stepped in there, I mean, they could possibly break their ankle or or leg. And then of course it goes very close to the A-frame. And then Whoops. There's a you know there's spots where
it's wider. >> Yeah. I'm sorry. Quick question on that. So that that actual stream Yeah. That's even better picture. It actually it actually touches that support column that you've got for your um >> Yes. >> Yeah. >> Yeah. Like I said, I mean through the
years this stream has become wider and deeper. So, it's it's really causing a problem especially I mean the beginning of the spring it was flowing like anything and now it's dry as can be. But, um, yeah,
we're concerned about our our, uh, our our well and our septic because it does run the whole length in front of 371 and our septic's right out front. >> Yeah, I I share your concern. Certainly, um, you wouldn't want to have a road
runoff go past a a drinking water well. Um and uh the close proximity to the uh septic system is I is hazardous uh and um it well may be uh undermining your
support for the port. So yeah, I I I I share your concern. >> Yeah. And I'm sure with the weather with the with the changes in storms, it's probably getting worse. >> Right. Right.
And now that we own the two properties and like just moving between the two, it's really hazardous. >> Um, yeah, I know. I' I've seen I've I've seen this stream. I think you got you guys got some permitting to remove trees and stuff, right? You've done the forest
before. Yeah, >> that was part of the, you know, having to remove trees with that stream going through. We had to get permission. Um, this is tricky, you know, because the the whole thing is it's an intermittent stream, so it's
it's a resource area. Um, you know, I guess I'd be kind of interested in if if you guys have come up with an idea of what you're even thinking. Yeah, actually my >> my husband is willing to um run
a pipe through there um and bring it down to where there is a pipe lower. It's actually on I think it's the McCullum's land um if we could connect it to that and then and then bury the pipe.
So, a pipe basically, are you saying it would kind of go from one culvert down to Lake Drive, >> right? From our culvert down to where the pipe is currently um on that land to hook in with that.
>> Yeah, it's a this is a tough permitting thing. you know, there's [cough] [clears throat] there's really not I I I can look into it a bit. You know, I can look into
if there's ways at all to do that kind of thing, but it's, you know, it's an intermittent stream. More often, DP wants you daylighting streams, not burying streams and pipes. They want you to get rid of the pipes in daylight.
It's much healthier for the stream itself. Um I know this is it's mostly storm water. So, um that makes it seem a little me, but um yeah, I think all I could say is that I can look into it a bit and maybe we could as a commission
we could come and do a site visit. >> Yeah, that would be great because like I said on the other side of Lake Drive, they obviously have it covered. They must have a pipe that goes down into the lake. There's no stream that goes from
Lake Drive down to the lake. So, >> yeah, >> you know, how did that happen? And here we have the stream that's running right through our property. >> Yeah. No, no doubt there's there's definitely a lot of those outflow pipes
along the properties on Lake Drive, >> right? Like I said, I mean, when a stream is flowing, it's one thing, but with it being dry like this, it's causing I mean, it's a hazard. >> Yeah. Um, >> it really becomes a safety issue.
This may be part of um so I think you you might know and uh Bob's on on the group there's a big watershed study that's being done of Lake Wyola and um looking at all of these ways that water
makes its way down to the lake and figuring out ways to actually improve that in terms of treating the water a bit before it gets to the lake, slowing it down, all these kinds of So this this may be something that that group should
really look into. What do you think about that, Bob? >> Yeah, I believe um uh at our last meeting uh for that group, we looked at at different priority areas around the lake uh ones that uh had a sediment uh
low to low to the the lake, etc. And I do believe that this this section on on Lake Drive was one of those highlighted areas. So, um uh just just to kind of keep you all informed, the uh a map was
put together uh by um Furcog and by this this committee and this committee chimed in on what it thought were the priority um properties and I believe this was one of them that one of the the 11 or one of the 10. So, um I think it would be
helpful to if you if you wouldn't mind uh uh uh send us a quick synopsis of of your difficulty and then we can uh uh to that to that subcommittee and uh we can make that part of the the dialogue uh because we are we are taking a look at
all these outflows and and on Lake Drive particularly. >> Yeah. Um and what's what's the name of the group? So, she knows. >> Yeah. >> Yeah. Uh, you know, you [laughter] I'm embarrassed to say it's like SMMEC or something like that. Um,
>> so storm water manage. No, lake [laughter] >> the committee formerly known as the one that looked into sedimentation. >> Yeah. So, it's an official committee now. Um, I I'll find out what the name
is and um I'll get it to you, Terry, and >> Okay. And then I'll I'll CC Bob and Jennifer Wallace who she's the um I mean is is there a chair position to that or is she just sort of the leader of that that group? Um but anyway, I'll see her
too so you know who to send your pictures and things to. >> Okay. >> So that that that group is just in its infancy. So this is a really good time to uh to have us take a look at that. So, I'm grateful for your uh for your
help. >> Okay. Okay, that sounds good. >> All right. And I'll also while they're looking into sort of the bigger picture and what [clears throat] could possibly done be done in this area, I'll also look into like permitting pathways for
doing some stuff. I like I said, it's a little challenging, but I'll look and see what what can happen. >> Okay. >> All right, great. Um, could you stop sharing? >> I will stop sharing. Sorry.
>> Okay. >> All right. Um, do you have any other questions or anything else? >> No. Like I said, it's it's been a concern of ours for a while. Well, it's just like I said, it's it just seems like it's getting worse and um I just don't want it to cause a problem, you
know, for our for our well or septic or anything else. So, >> yeah. Well, I think both if both groups, Concom and and that uh Lake Viola storm water group look into it a bit, um
we'll see what can happen. >> Okay. All right. >> Well, thank you for your time. >> Sure. Thanks for coming. >> Thanks. >> All right. And we have on here discussed the um the regulations, the conservation
land regulations again. Are any updates on that, Scott? >> Oh, I had to come off mute. Um well, we did hear back comments from uh the chief of police about um modifying or adding a
provision uh to ensure that they're authorized, you know, um uh vehicles will be allowed. So, um that's one additional change that he suggested. I think he
also mentioned just for enforceability that uh you know would it have to be seen or witnessed by um you know a police officer to to be enforced. I think that's probably true for for most
um types of regulations like that. Um I have not heard back from the town's attorney. So, I think maybe that I I don't know, Matteo, if that would be worth followup with Donna or maybe I missed an email. I'm not sure if I
didn't see anything from her that I recall. >> Yeah, I didn't see anything. >> No, she hasn't responded yet. I can check in with her again. >> Great. Thanks, Mateo. All right.
Um the only other things it's not on here so maybe unanticipated business. Um Bob, do you have any more info from your first meeting with that group? Like well you went to the there was something was there a presentation from GCA or there was a meeting about
GCA's draft? >> Absolutely. I I did I did miss out on the meeting with with GZA that meeting is available as a recording. Um and uh uh pretty much I I covered what I wanted to to share with the committee uh with
this this commission I should say in that um uh each each part of the lake was divided up into watersheds and uh which ones did we think the were were most important and there were change
some changes made uh we found the um the Randall Road one um even though it's kind of a forested piece piece. It we thought it also had a significant amount of uh flow that comes down that roadway and causes serious erosion at the boat
launch and and the parking area. So that that was upnotched for that that that particular thing. Um so we uh we probably will hear back uh from Furkog within the next month month or so
and then that'd be a good report for me to share with the committee commission. Great. So, Furcog is is reviewing GCA's report. >> Yes. >> Okay. Great.
Excellent. All right. I don't have anything else. Does anybody else have anything? Any unanticipated business? Oh, Matteo does. Good. Matteo, [snorts] >> just a reminder that the MWR will be
holding a meeting at the uh Quabin Visitor Center tomorrow morning at 10 o'clock to hear from Quaban towns about Quabin equity and water use in our communities. >> Oh, that's interesting. Is is anyone
from town hall going? >> I believe there Yeah, I believe there's somebody from the select board going and somebody from the planning board is going. um accepted written comments for a while and then they're going to be statements from the towns. >> So at this point it's not really like a
public comment listening session. It's more like a listening to the uh municipal government's session. Um but the more people that are there I think the more of an impression it will make on the MW MWR.
>> Yeah. Um so what time is that? This is tomorrow. It's at 10 o'clock tomorrow um at the uh Quabin Visitor Center. >> Oh, that's neat. I'll be at work, but that sounds really great. [laughter] Um good. I'm glad someone from shoot
some folks from Shoots are going. All right. Thanks for that. Um All right. I don't think there's anything else. So, take a motion to adjurnn. I'd like to move that we adjourn.
>> Nice short meeting. Um, second. >> Seconded. >> All right. Douglas, >> hi. >> McDuffy. >> Hi, >> Con. >> Hi. >> And Wilson. Hi. All right. See you guys
in a couple weeks. >> Thanks everybody. >> Have a good night. >> Bye.