##VIDEO ID:_Lf072lDaIY## e e e e e e e e e e e e e e e e e e e e e e e e e e e hey Jen this Becky how are you doing I good I'm wondering if you might be willing to uh log into the mo the meeting now so I could make you host okay that would be great thank you so much whoever is right so yeah yeah so um when when you're on the on Grace's system you can log in by yourself that those logins go are given out to people um to committee chairs my logins are not given out because I handle all the finance committee Personnel Board and select board meetings and so we don't want people yeah so I protect those carefully right but what we did to be able to accommodate this tonight I had to buy a a new Zoom link um and we're going to use it for um particular departments so anyway you don't care about that but tonight I'll log you in there is supposed to be um a away on Zoom so if I put in your email address um when I set up the meeting you'll be able to log into it without me doing anything else um and I couldn't figure that out for tonight but we're hopeful to start doing that very soon so it should be it doesn't matter if you just just go to the site and um I'll let you in and then make you host and then you can take over yeah yeah whatever you normally do should work for this e wonderful yep I see you well I'm gonna I'm going to admit you and then you will you're in you're in there you are yeah yeah and at least it's consistent right there you got it all right wait wait wait I'm gonna but I have to do one I have to make you host so I'm officially making you host and once you become host um I will I I can leave meeting stays open and um and just leave your meeting up and you'll start in 20 minutes Al righty and then do I see I know I haven't signed in like I normally with so I don't have to sign out or do anything we can just leave the meeting and and it will be fine yes okay got it thanks so much perect have a great meeting okay thanks bye [Music] bye for for for for for for for e for e for for spe for for for for for e e e e e e e e e e hey Bob hey Jennifer can you hear me okay I can oh great I'm in a new setup so I'm never quite sure oh good and I don't know who cbury host is but that might be the recording uh for posterity someone's hand is there yes doesn't look like Becky's hands I asked oh it's Mark Rivers he was coming as a as an observer hey Mark you can't hear me probably no I can hear you I was just how you doing Mark I see your keyboard so it's like the ghost of Mark oh yeah yeah I think we're gonna I don't think we need to see my face I'm G to do the uh stop the video thing here that's much better a you know what let me let me put on another light I'm I'm at my mom's house and I kind of feel like I'm part of the witness Protection Program with this B I'll be back momentarily if someone says they think they look like part of the witness protection program it makes you wonder how they know about that maybe they are part of witness protection Mark are you guys tucking yourself in for the winter no we're no we're trying to clean up from the fall yep that's what we've been doing too now you don't have as many trees around but boy are we getting a lot of acorns this year no we but we have oh there so many acorns you you you you can't walk on the grass I know yeah I've been raking them up about two or three years ago we had a huge Acorn year not as I mean it was bigger than this one so far but um Frank mcen had a friend who had a pig and so Frank came by and got all of our acorns and gave them to his friend oh because pigs love acorns now uh Jan used to save acorns for the squirrels on our side but then she I think she realized that it's they're really not good for them if they've been stored oh I see right yeah no go ahead sorry no may maybe pigs are a little more tolerant of of uh of stuff yeah well I anyway this fell no longer has a pig but I did contact um a pig farm over there on 202 Hey Joe and um he's happy to come and take him he said they'll wash the pigs and I mean not the pigs they'll wash the acorns and get them you know all in the right energy for them hey charlin I didn't think you were going to make it today nope can't hear you they changed our Lake wola meeting so able to do it excellent hey Tom hi Jenifer have you got a quorum Jen yes we will have a quorum oh good we're gonna we wouldn't be here if we didn't have the Quorum well I mean unless some people who said they were going to come won't but right right oh goodness big long day well we finally got permission to clean out our burnt out Farmhouse so for the last two days we've been organizing with the people who are removing everything so it's oh wow been busy but it's pretty much emptied out so then they can start working on it which is the best news cuz it's been three and a half months wow working with insurance companies is quite an interesting process it sure is we had a lot of water damage here a few years ago because a pipe busted in the wall and we didn't know it busted oh until it had filled up you know we have that uh closed cell insulation so it had been leaking for months and finally it got enough that it had filled up those Bays on on the floor and came through the cabinet but at that point the whole floor had to get ripped up right the cabinet whole kitchen had to get replaced yeah we had we had to move everything out of the house so they could match the new floor with the old floor and sand it it was a spectacle now what caused the leak there was a pipe in the wall that had bro had Frozen we didn't know it was leaking wow and you know um we had a scientist come and walk through our house to check if there are any toxins in the you know air and in the materials and um uh because of that he was telling us that mold can develop in 48 hours I did not realize it was that quick yeah and there's so many different kinds of mold oh yeah okay so it looks like it's a little after seven so I think everybody's here who said they were going to come let me see even still yeah so um I think Tom are you still there I don't see you anymore sorry I was just grabbing that's okaya as the minute man the minute man um do we call roll for the minutes I mean like an attendance kind of thing or only for votes uh how do you mean that exactly well in other words do we have to announce who's here oh um it's good when we start the meeting to announce which members of the committee are present okay to like establish that there are enough for a quum by name um we don't usually name the guests who are on Zoom because their names are on the zoom and those are just recorded but if we were a hybrid or in person then we would also say with us in our room or blank blank and blank from the public or just a number of public guests if there were a lot of people okay so um at 7:03 then I'm gonna open the meeting and say that uh of our committee members um myself Jennifer Wallace is here Charlene galinsky is here Tom Seaford is here Joe Salvador Bob Douglas and Tracy mcon um and we do have a couple of guests and um the way our agenda is written we have a short period for public comment uh Mark if you want to hold off on making any comments until I get to the furog part that could be great but uh if anyone else who's here from the public would like to um make any comments for us to consider please do not seeing any hands raised it looks like Jim Moore is about to join us I just admitted him there he comes okay so without any um comments from the public then the next thing on our agenda is to vote on the minutes from way back in July and uh I think that Tom has sent all of those around and without any discussion unless there is a discussion someone could make a motion to approve those minutes I make a motion to approve the minutes of what was the date uh July 11 July 11 2024 okay um I have August 5 yeah that's what I have too is that what it is 15 I think August 15th I I have the wrong date sorry okay let's have a new motion okay I make a motion to approve the minutes of August 15 2024 great and a second second okay and and I know where I now where I got messed up on the minutes I think the minutes from the July 11th meeting Tom you were going to um um prepare for posting in some way oh okay and then these also now that they've been approved can get posted right I yeah I got mixed up for the fact that you wrote the 11 July 11th minutes but I submit them but I will write and submit the August 15th sorry about that yeah the July 11th are approved they just need to be submitted okay so you'll you'll submit both of those then yes I'll submit the with tonight assuming you're approved okay good so um moving on although we're going to have a little um a little interlude to talk about our committee um can I just interrupt you before I I just want to make sure we do have to vote to approve the August oh after the after the Motions okay can we yeah yeah now that it's been seconded we do have to say our name and yes or no for the August 15th minute if there's no a vote so uh anybody does everybody want to vote now if you just say your name and whether your vote is I or nay to approve that would be good Charlene glinsky I Joe Salvador I Jennifer Wallace I Tracy mcot I James Moore i b cord I you're muted Bob but I think I read your lips Bob Douglas I okay all right we're good thank you minutes approved yeah okay so I think I hope everyone has learned by now that uh our representative from the highway department who was um part of the original formation of the committee by the select board has resigned from the highway department and from his committee assignments and in recent discussions not so much discussions but feedback with the Town Administrator and the select board the new highway department person will not be a full-time member of our committee and however we will use them strategically to um present get feedback F tune any of our um questions findings recommendations uh regarding Town own roads or anything else but they won't be in attendance at every meeting only when we are inviting them to attend Jennifer um wasn't the when we went on the walk on the field trip wasn't that an assistant Highway person right so that person Dave and I have talked and he has been in conversations with the select board and the town about uh his position there at the highway department but I believe that the current any current budget constraints and also workload constraints on the highway department as well as our meetings generally being in the evening um make it not feasible for him to be a full-time member okay all right so he was very good yeah he was good he's interested right and he's interested to be sort of uh his expertise to be used in the most effective way which is probably as I said more strategic like when we have specific things that we want to get Town feedback on and as we move forward with these two sites you know we'll have proposals that will need his feedback and he certainly is available and interested to do that um that for me presented an additional sort of wrinkle which is that um our committee was approved at 11 people we've had two vacancies all along and then with this resignation that we now have three vacancies and that makes it hard for us to get a quorum when we have a lot of busy people and especially meetings with other committees that that come up on uh Thursday evenings but hang out to that for one minute Tracy I just saw your hand was up so did you want to comment oh I'm on mut muted that was exactly what I was going to bring up and I'm wondering if we can go to the select board and ask if they can modify the number of committee members that um the committee has designated and and since we're going for it um we have you know two on field positions plus now we don't have a highway person so that should be a given I think they would easily you know eliminate that but perhaps we want to eliminate one or two more so that the Quorum issue you know and just stick with what we got because I mean I asked around I think we've all kind of checked around and nobody nobody's biting to say they want to join so right so I approached this um with Becky who's you know I had communicated some things with Rita via email and Becky got back to me about all of this and they are definitely open to reducing the size of our committee they want us to propose to them what we think is a good size and they prefer it or they recommend that we have an odd number because it eliminates um the the hassle of if there's a tie vote on something if our committee is voting on something and there's a tie which I guess has been like difficult in past situation so so they're recommending um an odd number and and I said I would talk it over with all of you tonight so so we have eight hold on I have my little list here um one two three four five six seven eight we have eight people who who have been active on the committee even though not everybody can come at every meeting so that's an even number and I don't think we're going to kick anyone off our committee because we love you all and you're all making really valuable contributions so then does that mean that nine is our number and we'll have one vacancy and continue to try to fill it I think if we have nine members what's the Quorum five five five yeah uh I don't know if you all have any thoughts on that or feedback on that I think that sounds like a great solution because I wouldn't want anyone to say oh that's okay I'll step down so that you could have fewer committee members because I think everybody is bringing a lot to the table you know I think nine is a good number because um it means five is the Forum instead of six which is what we were facing right and right now is it correct did you say we have eight official members correct so the likelihood of five out of eight attending is pretty good I think all eight don't attend um I had a question though please if I'm trying to search for it right now and I don't know where the charge is for our task force and whether or not it explicitly included the highway department member as like member we just might need to ask for them to modify that as well as the number yeah they're prepared to to to review the charge okay in light of numbers and Personnel that are mentioned in the charge okay because yeah that was the only other detail is I thought the highway department might have been like required to have a rep on our charge it was part of the charge I mean they part of the charge yeah okay I just can't find it right now I'm so sorry that I can't yeah I could find it but I don't think we really it's not so critic yeah yeah okay um unless you need that for the minutes if you have trouble finding it I can no I know I have all right so yeah so I'll get back to them to the select board and say that we all talked about it and nine is good for us just just for probably like Robert's Rules of Order I make a motion that Jennifer goes to the select board and asks if we can reduce our number to nine people and eliminate the need for a highweight Department person and put them in as a consultant instead which is what I believe the police chief and somebody else has listed as in the bi in the voting bylaw they are I don't know about our committee oh yeah you're right that's the other committee right um okay so we have this motion anyone second that motion I'll second it okay and we need a vote on this I guess I don't know where Robert is but I think he has too many rules Robert so now you say all in favor can we just say that all in favor or we can eventually I'll try to give out an alphabetical list so people know just to say like you know their name and then I or nay I'll just call people's names okay yeah that might be Jennifer Wallace iy hi Joe Salvador I Bob Doug B Douglas hi Joe Salvador hi and Jim Moore hi Tom seford I I Tracy did I get you I I awesome I I I I captain okay so that's good and all right so the next thing on the agenda is um an update on our our request long ago to see whether a fur a member or rep from furog would come and meet with our committee and it also took a good long time to get that feedback but they have since agreed that they're open to that and um they're asking for us that at originally they said let's have a meeting in the fall and then maybe a follow-up Q&A session in some way um after the first of the year but now um I don't know if everyone on the committee is aware I think it is public knowledge that there's another Personnel change in town and that we're going to be having a New Town Administrator and so fog is um wishing to have the New Town Administrator in place they feel like that would be appropriate and a good move so um originally I was looking at good dates proposed to furog for a visit and I didn't know if November dates would be good uh but Charlene had given be two dates each in November and December and we could use those these dates to just book our next meeting and if it's too soon in November to invite F Cog we can invite them for December um I'm not 100% sure it makes sense to do everybody's calendars right right now but if you can shoot me a note in the way that Charlene did and gave me her available dates in November and December we'll always shoot for a Thursday but we may have to jiggle that around depending on fog's schedule but so hang on to that for one second Tracy's got her hand up yes um two things first of all I think that Bob might have asked that we not do Thursdays or some kind of Thursday because of um clash with concom but the other thing that I was going to say is that I feel at least for for me personally that I would much prefer that we have gone through all our site visits which we have um another to go where we've got to look at the Lake wyola Association room now one of the things I'm a bit concerned about is there's so much time between the LA our last look and now we're going to do the lake wola roads um because we really didn't look at systems we looked at two different areas and now we're going to go back and we're going to look at connecting to the system of you know let's just take you know up on uh wendle Road and um W wat Walkin streets I can't that other little Ro Watson Watson streets thank you and short drive um you know looking at it as a system where we know where the water is coming on Wendell from you know across wendle down into you know the woods behind Shore Drive and what's happening on Shore Drive and the same thing on the other side of the lake um one of the things that I heard that the uh the bo the Boating bylaw committee is doing that's why I think I had that on my mind is that they decided to kind of frontload with meetings close together to do um you know to kind of get everything on the table I was thinking that that might be a good thing for us to do is to sort of front load with a couple of site visits close together and then we'll be more prepared for what we want to ask for because we'll be familiar with everything we'll I've seen it and compare perhaps to the report that they gave those are those are good points um I do want to say something about the report in a minute but how about other feedback on that well I mean we definitely have to I mean we I was celled by Becky to that we should all work together to be very you know deliberate in the questions that we want to propose to furog so I don't think we're ready to have a meeting with them in November even and you're right you know we might and probably should have some lwa site visits too but how about others why don't you all weigh in on this if you have a comment Tom um I think the site visit was really helpful and um I do think all of us would be in a great position if we actually had the experience of seeing it all firsthand so more site visits I would also agree with as a good starting point um I don't know if we're talking about maybe more than two more or three more possibly if we plan it right so it might not be that like insurmountable to get them done before bad weather in December or something like my hope personally is maybe we get them all done uh before the end of November and uh I'm also thinking if it's true that we need some sort of active Town Administrator in the best case scenario to get the furog rep to come and have a good meeting with them that's going to take a while anyway um from what the select board said at their last meeting they're probably going to try to get like a two to four month uh interim administrator while they form a search committee and really grab a full-time new administrator so it seemed as though two months was a minimum anyway that said I would love to get fog's input but I I do agree that um their input might not be as valuable until we know each of us individually more of what's going on and we've had a few group until we kind of have a but I think yeah the town administrator's transition is going to actually impact us I'm learning it might actually be advantageous though because we could get site visits in time true okay so so can I assume from unless anyone else has any comments that I just would excuse me this that's Jim oh Jim hi Jim I just wanted to kind of back and support Tracy's notion of the way we've been looking at it um I think it would be more useful perhaps to look at each particular drainage um rather than the road um so that you know on uh uh several of the culverts I know on um lox Pond actually feed into some of the complaints and concerns about the lower roads it's just that when you're looking at Lake Drive you see the pipe there and you don't necessarily see the Culvert that's sitting above it so that perhaps a shift in perspective to kind of look at at drainage units um as part of the site visit would would be useful I think that's super smart both Tracy and Jim's comments together because it was pretty clear to me when well we're going to get to talking about our site visits but I'll say we are trying to to reframe some of the thinking and and Orient many parties to the idea that these are whole water systems and not just something that's happening on the flat surface of a road and so what we're after here to be effective is something that's going to impact a whole system and identify a whole system so working with drainage patterns you know the collateral damage on the surface of Roads is something else it can't be ignored but the greatest impact is going to be working with these Drainage Systems as structural interventions probably and then maintenance and upkeep items as as a different kind of something um Tom you were yeah on on like attached to that idea that you just talked about um I've had like an idea it would be awesome to have a map of where each covert is and each drain is and I thought I heard during the site visit that the highway department might have something like that already but I wondered if it might be incumbent on us to create that and then I didn't know if we can do that in any official capacity like how good is it just if we say like hey as best as we can tell this is where each dream is and each thing if we end up needing that detailed like measurements and where they are exactly for Grant applications down the line but it just occurred to me it's been occurring to me since the site visit and I didn't mean to mention until now that um some sort of like pinpointing visually on a map might help we might not need yeah no I think it's a totally good idea and probably with existing stages like some kind of conceptual location um for the presentation of Concepts and and recommendations let's say but when it got down to you know the nitty-gritty it would have to be way more precise for sure but I guess I'm also asking a question if anyone on the force might know here if such a thing exists typically in towns for like Culvert Maps or are they less formally kind of implemented and whatnot well the same thing goes for the lake wola roads too yeah I I forget that there's the private and public roads part of it right right right Tracy you have your hand up yes what I Invision with that is that we do have a map and we I mean it initially it can just be sort of a rough thing where we've got you know I'm just going to take because I'm over here on short drive we've got a map that shows you know Wendell Road and then Watkin streight and the culverts that come where they come and then we go down and look where those where that the culverts are in relationship to shore drive because we can pretty much guess and we probably will see some water patterns although we haven't really had much rain you know last year would have we would have been able to you know see the water much more easily but I think that you know and then we'll we'll know like okay this is where this Culvert comes down is there a problem down here on you know North Laurel and Shore Drive uh or is the drainage system on the road hand in the water uh and then um do that all the way around uh and then and I'm not 100% sure if that's not something furog did I don't know I think they did a little bit more in terms of the water coming down on Brenda's 52 Shore where we got the the river coming down there um but you know I I didn't see any Maps like that in their report now there is a final report that's been issued okay I was is going to email that to all of you um Mark is here and in a minute I'm going to ask him to say a little bit about what he knows about that uh so we can look at that and see whether that's changed but um you know we'll take advantage of whatever resources currently exist we don't need to remap something that's current you know and has been mapped currently if there is no map I volunteer to do the drawing even though I'm not very good at it I was going to ask do we have any mapping people around here I I won't be able to do it digitally I don't know how to do even if they were working documents for us Jim hi um all of us have phones and and probably one map or another on that phone and very often you can just drop a pin and oh nice yeah usually the pin locations have a digital uh USGS in most cases which is all you know goes straight to the US Geological Survey maps and it's also in meters anyway so that it actually you can calculate distances between things and various other handy dandy I and I I only know how to drop one pin at a time so you'd have to write down the location but I think you know that's one option the other option for a cruder way is that every house does have a house address so if we even for the uh the culverts and various other things if we just talk about such and such uh Lock spond Road we'll have a rough location of that house and and the location of the Culvert we can continue to search for a map I think that's a great way to get started when we do these site visits of the lake wyola roads will make it a point to note culverts and other drainage uh system issu issues when we do that and I guess we'll go back to the two sites that we visited last time and do it there so that we get a start to collect you know the the Baseline for some of this information that we'll need on the map um now I mentioned that there is a final furog report um Mark is here and I also want to say if any of you are interested he asked whether I would come and give a brief update to LW on Saturday morning about what our committee is up to and I said sure uh but you know you can go on the town calendar and get the zoom Link at attend that meeting as a member of the public and I think he said I would be there kind of earlyish in the agenda little after nine maybe but Mark if you are you happy his hand is up and um I don't see him but if you're happy to chime in here and give us any info or feedback we love it two things um one is on maps um you may want to Simply go to the accessors maps which you can get through through the town website and um does that list every every property and the lake and you know the relative locations and then from those maps you can literally hand draw in where the covers are and that may be very low Tech approach but very surprisingly accurate cool does anyone on our committee want to take that on as a task I will yeah fantastic I I use Google Maps to make personalized Maps a lot but I think what Mark said too could be combined but I I mean I I will offer and see what you all think of the result that great I don't know if you sleep at night Tom but um it's wonderful on occasion I'll second that Tracy how about you your hand is up I I believe that I have one of those maps that Mark is talking about of Shore Drive I don't have anything in the other side but pretty sure I have a Shore Drive one from back when I was on uh the Lake wola Association board so I will when we have our site visit of that size system maybe you could bring that along it would be helpful yeah and I'll get a copy to to Tom okay okay I'll with Tom about that so um Mark do you want to say a few words about what you know about for cogs report or you had mentioned you know should one of our at least I understood your question to be should one of these two committees take the lead on this but I don't know that there's a this to lead on just yet but I'm wondering you know you've had some interaction with furog around this final report do you want to share any of that um I don't want to share details right now U I did send you off a copy and I think you should send it off to all the committee members I also sent it off to elwak and uh and to concom I'm not sure if I would imagine concom had got their own copy but in case it that it you know they didn't get it they they have a copy and of course Becky has a copy which uh but um this is really a project that you know I've been working on for I think four at least four years now with with furog and this is sort of the Holy Grill of what we need in that it defines the problems around the lake and it's um was approved by furog and approved by m EP which means that it without this we could never get realisticly get funding for these projects and there's there's a number of there's a number of of funding sources that are listed in this report um uh so you know so my question is is you know is as a town or as a group as a couple groups here mean meaning kcom and and storm water group and elwak you know um we should come up with a plan to keep driving this forward if we don't do anything nothing's going to happen and so um and if we do things that are listed in this report we have a high degree a higher probability of getting funding whereas if we go thing try to apply for things that are outside the report it gets to be a little more complicated um and so uh you you know I don't really know how to proceed here and and it almost seems like another little small little subcommittee of a variety of committees should look at this report and maybe or maybe each committee meaning elwak and and your committee and uh prioritize is the top five or six items and and say these are the things we're going to drive for these are the things that are most important for us as a as a as a as a lake as a as Lake residents as Town residents um oh go ahead no no that that's really what the really question is is how do we drive this forward and how do we not let it just die on the vine see I think that that's exactly what we're doing that I think that our group started with the furog draft because we didn't have the final and we started with their recommendations of what they pointed out you know as um opportunities they divided their report at the time anyway into opportunities for structural interventions maintenance interventions and education interventions and you'll one second Joe and you'll see in just a minute the way that I have propose will propose that organizing our report to the select board is following that template exactly so I feel like what we're talking about is at least I always understood our charge as to how do we move this furog report which was very comprehensive how do we move that to maybe not to an implementation stage but to an active planning stage for example and funding source stage so um I know Joe's had his hand up I didn't see him till he started I figure out where to put my hand up so I just waved to you that's okay so listening to Mark if we read the the furog and we just pick out because they've already did all the work that we've been looking at already they already have it documented pick out the worst areas and put our efforts into that like he's saying maybe then we'll get something done right well I mean that's what we're doing basically I mean their if you read their report unless something changed in the final it's it is very detailed on the end of research on you know Water Dynamics and and things like that and then as far as recommendations go it does get more specific but not as specific as map in culs and that's what we're up to you know I think we're doing we're doing the things that Mark mentioned and that that furog mentioned and we're taking it to a more granular level I don't have any myself I don't see any strategic advantage to going outside of whatever fur Cod recommended because like Mark said it's their um stamp on there which is going to put us in a more leveraging position for funding Tracy I have looked at the well obviously not the final fhog report but my guess is that it probably hasn't changed much and what Jennifer's accurate as far as I can see is what we're doing the the areas where there's water issues um are are in the furog report so we're just getting it so that you know we we can um isolate down to where the system is so that when we're applying for a grant we can be we can be accurate in what you know what um the problem is and then clearly an engineer is going to have to look at the solution figuring out a solution um but yeah I think what we're doing is is exactly what we need to do as a Next Step there's one thing that we're doing that doesn't exist in the furog report and I feel it's maybe one of the most important things that we're doing is that by isolating defining and documenting the fact that these are systems that that move across Municipal bound boundaries we are tying together what could be perceived as this is the town's problem this is the lake wyola association's problem our our role what we're doing here is to say let's treat these as um coherent systems that involve Town owned and privately owned property some of it is maybe just homeowner owned properties that aren't part of this Association for example but we're integrating that I mean that is that was the impetus of this task force in the first place of how can we integrate these what have been desperate not well desperate yes but disperate um entities and okay you're responsible for this and you're responsible for that and nothing ever happens so I think that's a super huge role that we're playing a way of dealing with fog's report that attempts at this integration of different um getting water doesn't respect political or ownership boundaries it just goes somewhere and and we're trying to deal with [Music] that can't hear you the only question I have we spend a lot of resources on some of the de smaller details and what we what I feel we should do is take the fer Cog report do five of the things that they would recommend up first and add all the other stuff onto it that way we can try to get something done right okay let me just for the sake of adding for Grants and stuff that's all right this is a good opportunity for me to share this uh plan proposal um someone help me learn how to share my screen Tom you're the wizard at this are you on a computer I am yeah if you uh just hover over Zoom with your cursor the functionalities at the bottom should highlight and do you see a green share screen button uhhuh oh I see hold on click on that says share and then it will give you an option of which your windows that are open to share oh I see okay so and it won't look the same to you as it will to us but um okay so what I want to do is share a document should I open the document first yeah all right um so you're basically sharing an already opened screen when it says share screen okay all righty so this was um a little bit further on on agenda but just kind of organically it seems to fit here it's coming it looks like it's work all right so there it is so this is not only an I looked at our charge and and then I thought you know I'm thinking ahead of well let's we have 18 months but we've already used a lot of months so our job is to report to the select Board of recommendations for projects for funding and and we have to issue a report and that that report also would first be presented to elwak and to the lake W Association and to concom and others for their input so so I prepared what is this report outline but I also feel like that is the template for our work not just the report because as Joe said we want to get something done but we can't get anything done without the select board because some of the things that we're going to want to get done are going to need War uh to be on the town warrant list for Budget input and things like that so our main job is to make a recommendation to the select board and we've always been using the furog report as our jumping off point so last time we talked I think it was Jim who said you know let's get some what are our actual goals here so the goals are to produce a report for the select Board of findings and recommendations and funding possibilities geared toward a partnership approach with these entities slow the flow of Mo slow the flow of water from uphill locations onto dirt roads reduce sediment into the lake and improve public Outreach these are all things that were in the furog report and we've adopted those as our own goals so we would do a brief review of issues and our approach our approach is to focus on two primary Upland systems for structural interventions wendle Road and locks Pond Road as well as their um sort of collateral uh impact on Ro below them Tracy I'm going to get to you in just a second okay we are already kind of at this point right here conditions found on our site visits hopefully we'll complete our site visits in November then we're going to make recommendations and identify responsible parties for implementing these interventions and just like furog they had structural interventions maintenance interventions and education interventions we're going to identify those as part of our report to the select board and being strategic like Joe said about well what are the where where will we get the most Bang from our buck in the first goor round maybe this is going to be in phases we have to see what it looks like review of possible funding sources for such interventions recommend ation for which parties will be responsible for pursuing these funding sources and then the feedback that we've um received from like wild Association elwak and Kong so I wanted to show this to you all and see does that seem like a reasonable kind of template for our work going forward and then we can work on what the timing of this should be right so we can do site work and then we've got to come up well what are the results of that site workk what are we really saying that we think are going to make the greatest impact in all three of these areas now this is maybe more information than you all might want a chance to just be with this for a while and I I thought I could present it tonight and see whether as a vision for our work going forward if it seems to um you know hit some buttons that make sense or it doesn't make sense Trac um first of all thank you for putting this together because this is really helpful to have an outline for our work um it makes I I really kind of it brings it sort of to life for me one area that I think and if you could just drop it down to the top where you got the gold and then you have yeah that perfect so the thing that I see that's missing from the um Aster uh three through I think there's a fourth I I feel that there's a four so you have slowing the flow of water from uphill locations onto dirt roads um and then reducing sediment input into the lake I feel like there's a step in between and that we need to look at Drainage Systems I think the term drainage system is very important Drainage Systems from uphill and then the drainage systems downhill to get to make it so that the roads are not the drainage system um that's one of the problems we have so I think what's missing for me is Drainage Systems um right let let me just I'm just you know I don't want to like Wordsmith this so much right now um because that would take a lot of time but I think you're right and I think what I think I would ask of all of you if I send this around in an email with the updated fcog report and a couple of other documents I'm going to mention later if you wanted to just take a minute and and just bullet point things that you think shouldn't be should be highlighted let's say I mean we're not writing the report now right we're just saying well what is what's our plan going to be moving forward does that is that okay with everybody or you could just add after reducing sediment in uh input into the lake add something like by looking at um present drainage systems or something because the ultimate goal is to reduce the sediment and what Tracy is saying is that the intermediate step between the first set of um asteris and second is drainage system so so if she if you put that in there I think you you'd that would be handling it yeah up upper and lower Drainage Systems you know great I'm not going to spell right I'm doing it so fast that's okay uh up L and low okay this can get fixed all right so so I think if if this makes sense to you I'm going to send it around and I think what we're trying to aim is to get somewhere in here preliminary recommendations for what these projects actually are we want to get somewhere there pretty quickly so that we can then go on to these other things because that's going to be this is going to be the hard part when when I look at those three items I mean just the structural one to me is the the most Financial impact for any group to deal with education could be easily done with all the social media methods we have and maintenance is to me you know if you have if you handle the structural really well then your maintenance is is not going to be the same expense as your structural so when I'm thinking of Grants and things that we're looking at are potenti looking at it seems to me that we might be focusing on the structural for the grant information am I wrong on that that depends you know I mean there could be a lot of money out there for um for a nonprofit group like Lake wol Association to do education to its me with its members and with other um entities on um erosion and storm water management you know which is ju I mean money that's specifically Just For Education also maintenance you know you could put in a ton of culverts but if no one's cleaning out the culverts I think funding Lake W association's uh Culvert maintenance program which doesn't exist yet but it might someday um is is a you know that's a different source of funding that's going to be needed so different projects are going to need different levels and different sources of funding and when you start to look at some of the funding sources that furog has recommended you'll see that they are targeted for different kinds of projects okay um but of course anything structural is going to have the biggest price tag but that doesn't mean that that's the only thing I I mean I think our our work could be the most impactful if it uh can Encompass all of these components structural maintenance and education I mean and that's exactly what furog did if you look at their report Tom first and then Jim thanks um yeah I was thinking um I hear what Charlene's saying and like yeah structural is really expensive uh but there's an like the part another part of the conversation is what is public and what is private and I feel like the education part is a real good way to get to the private citizen and what they can do and theoretically you could spend a lot of money on education for private citizens to learn how to do structural things on their own private property that wouldn't necessarily be included in the same structural category we have here because I'm picturing this structural category as more of like organizational you know the town or LW way or somebody um gets that structure in place kind of more so for me like the structure is kind of a little more public the education is a little more private and each of them can have influences on each other the public structural work could end up causing some private education to happen and education on a public level could end up with some private structural work happening in certain people's yards if they decide to take it on and realize it's doable so um it it's just one topic I wanted to mention like there's also the public pivate of how these intersect these three work together as a system in the same way the drainage systems work together as a system um in my view Jim can't hear you Jim you're muted Jim there it is okay sorry two take two uh take two yes um all I have to do is remember what I was gonna say is in the furog report there's a neat set of initials that I can never remember but have to do with the physical interventions of what gets built what where the the retaining pond is where the bar is where that is and so that um that's where I think the the on the ground the site visits along the drainage is what we could be looking for is where the interventions could take place on that drainage at that time and perfect put those in place I think the initials you're looking for is BMP best management whatever that means what is it it's best management practices BMP yeah absolutely that's what that's exactly right and I I and with Tom's statement there about the I think one of the things it could be running parallel doesn't have to be quite as sequential except for maybe the fundraising is the educational aspect and again where and this was in the furog report of trying to get owners to buy into inter ventions best practices on private property and this gets probably the hardest part of our task to be honest I mean there's the engineering but that simple is the hard part is getting people to buy into changing the way their yard is laid out or doing something of that order which could be really effective and really part of the education is as a goal of the education stop totally you're here so I'm not sure exactly where and other people might have you know things they want to comment on I don't know you know if there's a particular place to go with this other than to say this looks like a reasonable template to follow both for our work and down the road for our report with the you know Tracy made a good revision there um like I said you know and and I'm interested also to put some actual concrete timing on these things you know so that we have some targets of we're trying to accomplish something you know like this by a certain date which means that we got to get into the nitty-gritty of it in order to do that um Jim your hands still up and you're still muted okay yes I put it up my hand up again uh I would follow up with that U so your your comments are of just can we get some dates for on the ground site visits and yeah you know move that it seems like that's fits right where we are right now yes so what's the most time um I'm just going to unshare this for a minute because I don't need to do that anymore I'll send that around to you guys and you can get some comments via email or something if you think something should move around Joe's hand yay I just have one question on some of their reports can we see where they they kind of are going on private land versus public land because if you don't get the person involved that owns that property that may be a waste of time so it's good to know where they're talking about um especially when it comes to drainage because it fects a person's property if they were planning on building on it or something having a wetland on the property and the distances and all that come into play they got to be know where it's going to come into their property right so one important thing to to Accent here is that they are are we because we're the ones who are going to make the recommendations like I said furog hasn't gone down into the nitty-gritty of where things are going to exist they've identified sort of larger issues and then what we're doing is taking that larger perspective and going right down to the property right down to the road right down to the culbert I think that's great but start off where they marked it and then use their markings to see how it affects and who it affects down the line and if it affects people that don't want to buy into it then what do we do we're going to find out well that's big because a lot of as we know all the water starts on the upper end and works its way through everybody's property so it's just good to know it right and and you know Lake wild Association is a big owner of property that's affected and affects all of this well a lot of the land that's owned by by Watkins straight those are all private Lots no I understand so those come in effect with all that drainage that comes down we start B big where are these coverts we identified some over there on that end that are entirely too small to accommodate the kind of water that we're having now you know so we start big with culverts where they exist what size they are are they effective where are they putting the water you know and then we go down down down down down to the to the one trickle next to Tom Miller's house that's carving a whole ditch and dumping all that sediment into the water well based on our rainfalls that we've been getting when it rains it doesn't rain it just pours right so hopefully we oversize everything we do around the lake exactly we have to do it for the Thousand Year storm yeah Tracy well just just sort of piggybacking off of what Joe was saying that like you know I kind I feel like we can break it up into the positive the the easy and then not so easy and then you know potentially The Impossible but there I think there are some systems that are going to a place that's okay to be going but it just needs to be altered because it's too small of a pipe or whatever um or slowed down a way to slow it down um for example you know up on Walkin Straits the the water that's coming down on 52 Shore I don't think we're going to it's an intermittent stream we're not moving it we just need to figure out how to slow it down in my mind that's what you know with that particular one um and you know there's going to be I know that over on The Laurels one of the culverts that's coming down I think it's perfectly fine where it's going near abdow's house it's just that that ditch needs to be maintained um things like that so I think we might even be able to eliminate certain things you know we know this Culver's fine we can cut it cross it off list we move on and um and then you know I kind of feel like we're not going to end up with a ton of needing to go to homeowners to say hey can we dump water on your property of course we we kind of want to avoid that as much as possible right now Mark your hand has been up patiently Mark are you talking or is your television talking no it's not my television all right so was was your hand up yeah it was yeah so I want you I want you to I want the group to be sensitive to to the fact that we on this media are primarily concerned with the roads and sediment going through the roads and causing damage to the roads but um other organizations like EPA may be more sensitive to looking at um what is the total volume of sediment coming into the lake and where and or potentially coming into Lake and where is it coming from um o other organizations other than us may be more interested in things like fist brook or the inlets of the lake as being a major contributor to settlement and um we need to keep as you read this document you want to keep that in the back of your mind that you know we have our agendas but EPA uh may have a different perspective on some of these things and we just got to be open-minded about it good point I mean and it's possible I suppose in some polyana world that uh that we could leverage epa's concerns and have a positive impact on some of the things that they're concerned about and vice versa although I think maybe their Universe of concerns is very huge compared to you know maybe the micro level that we've been dealing with but we have to be S you know because it is a system there's also a system of organizations that are stakeholders and all of this and have a lot of opinions so we have to be sensitive to all of that okay so I think meeting dates uh is a good move forward I think doing everybody's calendar in the context of the meeting is probably not the best use of our time I could send an email around saying we're looking for two dates in November where we can do site visits and then I will I retrieve everybody's possibilities and try and and isolate that does that make sense Charlene's already given me her available dates and you're still thinking Thursdays for visits or are those more open well I leave that I mean I think we got to Thursdays because that was generally when more people were available I'm available any night or day now it would be day in fact even probably earlier in the day than it used to be because we're losing our light uh Jim yeah um okay yes that can we do it on a week please I'm just not especially with a 5:00 Sundown I'm just not really going to be available for any site visits except on weekends yeah I think it would be hard to do it during the week with the sun going down I don't know are can we dedicate you know a Saturday or a Sunday to this people comfortable to that not a whole day of course you know but schedule that into our calendars speaking just for myself that would be fine okay wishing TR yeah Saturdays Saturdays are good for me I just want to keep in mind that Saturday the 26 is the lwa road work day but I mean we could do it after it it starts at 9ine so yeah no I was thinking of November sometime in November pick two dates in November okay not sooner do one sooner maybe no because it's just going to be colder and well anyway right well see because we have the road work day coming up and then you're in November it's true so but Saturdays are good for me week weekends are good for me I can't do Sunday afternoons though I can do Saturdays and Sunday morning Sunday is a day of rest all right listen I'm gonna send in this email that I'm going to send around with uh some of the documents we've talked about the furog report that you know loose concept plan for our work and a report as well as um some proposed meeting date I'll ask for you for your proposed meeting dates but I think is it okay that we try to do two Saturdays in November and try and knock this out yeah I'm going to propose that I'm going to hope we can we can aim for that are you waving Joe we have to post that too if there's site visits I think we don't have to we learn that last time we wouldn't be able to deliberate during the site visit but we can go make observations but we can't express opinions make decisions or anything like that so I mean I think we could set a meeting date for a site visit and if we felt at the site maybe we can do see everything we need to see on that one day and then we can have the second meeting in November be a processing of what we saw which we missed the first time around because so much time elapsed I was going to try to do that tonight but I think that that's um we're already running past eight so I think one of the things I'll send around is I wrote up my observations of the site visits and Charlene had given me hers in writing because she wasn't sure she could attend and uh other people could add theirs and then we'll put it into one one uh document that can be our resource for those two particular sites that we saw um Tracy first and then Charlene yeah I think so this is what I'm envisioning we're going to be doing on the site visit so I really feel that the two days are going to be taken up with it I'm envisioning that we're going to be up like we're going to be up on wendle road and we're going to follow that Culvert we're going to have to walk down the hill I mean we could separate people and you know couple of us take one Culvert and go all the way down but we got to follow we got to track those culs down to where they where they they land and and the path that they go through which you know we're going to see if some of them are going through people's properties um and so I feel like like one of those days will be the West side and one will be the probably side that's probably true yeah that's probably true sorry you had your hand up I I'm just wondering um could we make uh try to do our Saturdays or our Sunday whichever uh gets decided early in the morning so it doesn't interrupt the middle of our day so like start at nine o'clock or is that too early for people I'll start at 6:30 if you want to yeah you'll be by yourself I I do prefer the the early hour so uh I would vote for early too please yeah so just you know indicate that when you write back to me and let's try and do this quickly try and get it on the books pretty quickly the only the only concern I'd have is if you're gonna map out the coverts is if you're going to walk through a private property you shouldn't notify them true I mean eight people walking through your land I don't think we need to walk through their land I think we just need to go and see where whose land it is that it goes to and then we could go back up and you know come back down I don't because we're we're not going to know in advance whose land we're going to run into well if we grab the maps from the town that'll show the ownership of the properties because I I think they have a full map and it shows all the lots and actually shows they do but do but if we're walking down the hill let's say from Wendell Road and we run into a property we don't know whose property we're going to run into necessarily before and unless we want to just kind of like cover everybody maybe we can send out an email and say anybody who rejects I don't know you know we're gonna see what happens on wendle road and then we're going to see what where the outfall is on Shore Road and then we're and then beyond like if it goes down Pine or whatever and then we're going to know there's land in there and we're going to figure out who's land goes over we won't need to walk over anybody's land we just need to be on wendle road on Shore Road probably Pine Drive The Laurels you know we'll be on roads we'll know oh you know we got to figure out who owns that property and we'll do that later Charlene you did have a question yeah I'm just um I'm going back to the schedule just because it's getting busy with the holidays coming up and everything I don't know how anybody else feels but could we do like a Saturday morning and maybe follow with a Sunday and have it done in one weekend and then it be close in time and we or is that asking too much of people for a weekend I mean for me it would work but it might not work for everybody else I could do that I like the idea of having it close together too because you know it's see as I get older I forget things much more quickly join the crowd are anyone opposed to just devoting a Saturday Sunday combo to this all right so same thing when I send the email around I will reiterate that and we'll get to um a combination that works in November and I'm also going to propose some follow-up dates for a regular meeting in December because we will not be able to deliberate about anything at the site visits okay all right good all right so it's getting late I think we've covered just about the only thing that we didn't cover that was on the agenda is a discussion of the site visit so that we did so let me just try one thing here and maybe this can happen in an email too I'm going to share another document um [Music] oh I think I have to it's coming up is that my screen yep site visit notes yeah okay good so so I just made I don't you know everyone might have different things to add to this and you know Tom you're like a Google doc person I don't even know how to pronounce Google Docs usually um but I made my notes on the wendle road system and the locks Pond Road system Charlene gave me some of her notes some of which fit in there and some of which are observations outside of those two I'm wondering if it makes sense because we are going to need this material both for starting to isolate projects but also um moving forward in other ways if people if we created some kind of Google doc invitation if you could go in and put in your observations or correct any misperceptions that are that are in here and we would do the same thing when we uh when we do our site visits next time too um Tracy the only thing that I'm not 100% sure of and maybe you know Mark Mar or Bob would know the answer to this is that a violation of open meeting law for us to be collaborating on a document um outside of a meeting you if if if we're not sure I think you should run that by um uh run that by uh Becky I do know what something I know is okay to do is to send it in individually to people um and they can you know it's oh Bob's got his hand up maybe Bob knows the answer I think it's always good to ask um Town counselor Town manager but I I do believe uh works that in draft or work product and are not are not subject to the open meeting law or or deliberation or anything like that yeah it's kind of like we had the minute circulated via Google Docs people could weigh in on those minutes but I I'm totally okay to ask I think it's a good idea because if they get challenged it's a pain in the neck so um I mean the other thing is you all could send me your observations as you recollect them it's I thought it would be easier for you to to interact with something that was already written down and just plug in some of your stuff which we can do via email too I can send this out as an email and each person can add their observations send it back to me and I'll collate it into something that can be saved and circulated so well one's okay I agree that it would be much easier to be able to do a a collaborative Google doc it'll it'll make your life easier everybody's life easier I just am not 100% sure that it's not you know not a violation but Bob has more experience with these things so I'm going to guess the answer is going to be it's fine or well let's not guess let's check no but but check yeah yeah yeah I'll check and if I get the green light on this then Tom can I work with you to set up such a Google doc yes and while you're talking with people you might want to ask them if they would be willing the town that is to dedicate a web page well we do have a web page now for our yes we do have whether um it would make sense for any folder to be there and um so I guess the question would be would it be a folder better on Google Docs just for us as a group or would it even be one that might just be on our website and the public could theoretically look at it and then the third option is could it be maybe be on our website but just passworded for us members um because I agree I don't know exactly where the um the line is for when it becomes a deliberation issue on a document like this as opposed to minutes there might be no difference yeah I'll just double check I mean I have a I have a gut feeling that if we're recording observations individually no one's deliberating within the document right you we're just recording our our singular personal observations from a visit that can't even be construed to be a conversation really you know but but I will double check that and find the best format for it I think the reason Jennifer is that I have the question is because we could actually be doing it at the same time with Google Docs you can be doing it at the same time so feasibly you know we could collaborate in the document with you know putting in it it it that's that's why I think it's different than the minutes but Becky will know okay all right so I will do that in the meantime if you I will send this little thing around as a as a um sort of prompt for anyone to think okay I want to make sure this gets recorded as part of what I saw at the site visit and you keep that for yourself and then when we comes time to put it all together you'll already have a jump start on that okay yeah I just want to add one thing that's hitting me as well and please ask Becky I'll also ask her the administrator um when documents such as this are shared at a meeting they usually go into the minutes record they do so what you share there tonight I'm thinking might have to be like snapshotted as like this is what it was on October 17th and so you know if we're going to start growing it or changing it we might need to create a new document theoretically makes sense I'm just going to put the date right up here right now and I was going to send you as part of the minutes all the documents we talked yeah yeah yeah okay all right so unless anyone has other stuff can I yeah can I just ask is it Becky that's leaving Becky torus yes okay um yeah I think you might want to hit stop share screen somewhere oh yeah you don't want to see Guru rmet there oh actually where is the where is the zoom like St there you go all right good he's a good guy Guru ret he won't steer you he won't steer you wrong um all right so this was kind of a business meeting um I think our discussion about how to move forward and people's visions of what to do next we're good groundwork I hope you all don't feel like you're wasting your time um will our next meeting be after the site visits or will we have another official meeting in the meantime uh well I think because of where we are in the calendar it's going to be hard to do that so okay yeah if we can hit a Saturday Sunday combination in early November and then have another just followup meeting Zoom meeting in November I think okay I think we be um pretty good and and maybe we can do two meetings in December or something I see okay thanks that clears enough so any um is there anything youall want to tell me that I should keep in mind as far as how these meetings go and if they're satisfying to you Bob yeah just um I do enjoy the Thursday meetings but if they could just be staggered with the the C meetings um I don't always know because sometimes I post our meetings before concom does do they have a standard calendar like second thir a quick answer um uh Tom Tracy is it the first and the third you know I'm not sure and I just you know it would be helpful if Beth started posting them in advance I looked yesterday for the next concom meeting and nothing's on the calendar for well they're um they're the first and third Thursdays but starting in the winter Bob is this correct you're going to do once a month from what I remember at the last concom meeting I think it will be the third Thursday but um they didn't throw out the dates yet so I think it might just be a case of someone from our group will have to write to the chair of the concom and say hey when is the most likely next date of your meeting I'll write to Beth yeah because they they don't have to post before two days before their meeting so it's not always fair to hold them to posting it earlier than that although it would be great but um but from what I understood it it's going to be less rigorous for the next three to five months that the concom unless issues arise okay so anyone want to make a motion to adjourn I make a motion to adj I thought maybe you didn't want to adjourn I was second it oh okay so um we don't have to vote on that do we anybody we do we have to say our name I unfortunately right so I'll just go down this list here Jennifer Wallace I bill saler I Charing gleny I unanimous thanks everybody all right so I'll send those email I'll send that email out in the morning and um look forward to hearing from you good night everybody have a good night thanks good night good night bye Bob are you still on Bob Douglas