Hello. >> Hi. There's Michelle. >> There she is. >> Okay. Hi. >> Hi. >> Kate's coming. >> Oh, good. >> Elizabeth might be a few minutes late. >> Yeah. And then Mel is sick. So, Right.
>> Oh, poor Mel. She's been through the ringer. >> She said Yeah. She said she thought it was the flu. It's that time of year. >> It is. It's um [sighs and gasps] So, who's going to take notes?
>> Uh it depends who's chairing. I Kate and I haven't decided who's chairing tonight. Kate's joining now. >> Okay. Hi, Kate. >> Hi. >> All right. Is it my turn to share?
>> Um, [clears throat] it is. And I'm happy to take notes tonight if that's helpful. >> Yeah, we're just That was just a question Pam just asked. So, perfect. Okay. And Elizabeth will be a few minutes late, but we have enough to at least look at the minutes, right? We
have three people here. So, we have four people. Four people here. >> Yeah. >> Yeah. >> So, um I sent you the December minutes. >> Did I get the time wrong? I thought that we were meeting at 7:30. You know, I um
>> I I think I intentionally set the meeting for seven >> and I think that I thought we said we'd meet for seven, >> but I had my >> It could also just be a typo and typo and I'm misremembering what I did.
>> It was seven. >> You had it as seven. >> Yes. >> Okay. >> I didn't as an official meeting not taker. I didn't. I had it as 7:30. So, I don't know. Okay. So, so in any case, here we all are. And >> that's the only thing I have to change.
I'm sure these are perfect. >> Yes. [clears throat] Okay. [laughter] >> No, go ahead and read them if you haven't read them yet. I set them what? Today? Oh, yes. And we're officially starting the meeting. Do you have you still have to record? >> Yes. >> There's something weird on my screen.
There we go. Yes, we still have to record as far as >> We are recording. >> No. Yeah. >> Did you start it? >> Recording as far as I >> How can you How can you tell? You can tell, but we can't tell. Right. >> At the top of the Well, when you sign
in. >> Yeah. >> It tells you it's recording. >> It says so on my computer. >> And >> I don't know where to look. That's why I was asking. >> Yeah. And then if I hover >> Oh, yeah. Now I see it. Yeah. >> Okay. But when you sign in, it should
tell you the meeting's being recorded. >> Okay. >> And you click >> you allow it. >> Okay. >> I I never did that. I just >> just go without >> I just join. >> Yeah. Okay.
>> Do we um pass the motion and then talk about it or do we talk about it and then pass the motion? You have to in case there's any changes, you talk about it first, then we make the motion. >> Okay. >> Yeah. We don't care about Robert's rules in this regard. You are actually supposed to have a motion to
>> Oh, you are. >> If you Yeah. But we've never cared about it in >> Yeah. We've never done We've never done it that way. >> Billion years that I've been >> Yeah. >> So, go ahead, Brad. >> Go ahead, Brad. Yeah. >> Um
there's boldface on some header thing. >> Oh, yeah. Yeah. Yeah. Yeah. And we could change the >> Yeah, I'll just I'll just bold it. It was They were there was no space at first and it was like this is getting too hard to read. So, I made it bold. I thought I did it in all of them. Thank you.
>> Um, >> fix that. >> Then in the minutes for October agenda item two, >> we already passed those. >> I'm talking about these minutes. What this minute says about that approval?
>> Oh, yeah. Uh-huh. It says after one sentence that was not clear was deleted. I would just say after one correction. >> Oh yeah. Yeah. >> Where's this next one? Oh, in number five, library updates. >> Mhm.
>> Uh the fourth bullet, substantial completion. >> Not yet. I sort of felt that either needed to say more or less. And I suggest taking it out because the rest of covers >> Okay, that's fine. >> This is what I wrote in my notes. So,
>> yeah. >> Okay, that's fine. >> Then [clears throat] two more bullet comments later, Maryanne shared >> that the >> I don't think we need that. It's just the broadband committee did something.
Um, but I also thought it was Maryann, did they give us a grant or did they get a grant? They have a digital equity grant. >> They have a grant that they're using for us. >> Yes. So part of their grant was for So
it's to provide digital equity to residents of Shootsberry. And part of how they're providing dig digital equity is making sure the library has um you know has digital equipment available
has internet has high-speed internet and digital equipment for um for the different uses that people need in our modern digital society. So in that case I misunderstood and the rest of that sentence is fine but I I just didn't
feel Maryanne shared that the was needed and we could delete that part. >> Yeah I just I I added that it's what it was for for digital equity for shoes residents. >> Okay. >> Somehow I missed that. Okay. >> And then a little later things at the Spear Library will have to be packed.
The second line the book brigade could happen may not happen. I was s thinking we should take could happen out delete and just say may not happen due to snow on the ground. >> Okay, I didn't catch that. Thanks.
>> Yeah, that's what I meant to say, but I don't know why I had the other one. >> Uh, let me see. I had one more thing. >> I even read this. You know, I did after I typed it. [laughter] >> I'd just been editing a book. >> When you type it, it's harder to see. It
is harder. I know. >> You get in the middle of it, you can't read the words anymore. >> Yeah. >> Uh, next steps bullet point. Find the library mission statement and update it to reflect the new policies. >> Mhm.
>> It's a minor point, but >> Okay. >> Anyway, those were mine. >> Okay. Anything else? The person I knew that was the best at editing, she was the special ed administrative assistant at one of my former districts and she'd been trained
as a law like assistant or something. She would read the sentence back all of the sentences backwards and that's how you can tell. >> I'm like interesting. >> Isn't that Isn't that interesting? >> Reading out loud also really helps. >> What's up? >> Reading out loud also really helps.
>> Yeah, that's true. I was in a hurry. I must agree. I was had just finished a curriculum review and I needed to get out and go Christmas shopping. So, um any anybody any have anything else? No. Okay. Um want to make a motion to accept them with the changes that Brad suggested?
>> I move that we accept the minutes as amended. >> Okay. >> Second. Okay. And then we'll do a roll call. Um Pam, >> yes. >> And Brad, >> yes. and Kate.
>> Yes. >> And Elizabeth. >> Yes. >> Okay. And Michelle. Yes. >> All right. And let's move on to um the annual report.
>> Um should I share it or did everybody get a chance to >> look at it? >> Did we? >> I read it. Yeah. >> Um >> there was a lot in there. I [laughter] had a lot of corrections, but other than that, it was great. Yeah, a [clears throat] lot of detail. And >> if you have corrections, why don't I
share it? >> Um, okay. >> We can make them because I think there is definitely a chance that they're are correct. >> It's just typos. >> Yes. >> Yeah. >> Okay. All righty. So, do you want to
start with yours, Michelle? >> Yeah. So, let's see. One, two, three, four. The fifth paragraph. Fifth paragraph down, second sentence. A new fund raiser in fiscal year 2025 was it had an S instead of
>> Oh, S instead of an A. It's because they put it's right next to the A, >> but you know, it was a donate a paper campaign. I mean, is that what it's called? >> Um, >> specifically or >> put it in apostrophes. >> Yeah, that's what I was just going to
say. >> Oh, like um these >> Yes. from there to >> what about hyphens? And do they do these go before the period? They go like that. >> Okay. >> So, I would put it donate after paper the apostrophe.
>> And then the answer is in England the full stop is after the apostrophe and in the US it's the other way around. So, >> if you were going to put one there, it would come after the period >> because we're in the US. Okay. I won't
remember that the next time. Um, I just cannot remember those things. Um, I have to look it up every time. So, okay. Um, but I know that it's supposed to go someplace. So, [laughter] um, okay. Just like that. Good. Oh, and
it's 186 people. Um, [laughter] >> cool. >> Okay. >> Very cool. >> 186 papers were ordered. >> Yeah. Some people there too or more. Yeah. >> Yes. Um, yep.
Um, so the other thing I had was like in the next page. >> You only need one ordered there. Yeah. >> Um, >> there you go. That's much better. Okay, there we go. Okay, okay,
>> you can do 186 engraved pavers since you took the engraved out later if you want. >> Lovely. Yes. >> Yes. There you go. Okay. >> Um, it was the next page. Um, under programs, the third paragraph down, it
was just a typo for rep the spelling of reptile. >> Um, >> a live retile exhibit instead of >> Oh, yes. Yeah, that's reptile. Okay, >> that was it for me. But, you know, Brad might find something. He usually does
[laughter] Kate. >> Um, I did have a few. So, we're starting at the beginning. >> Yeah. >> Okay. >> I I feel like the way this is written, there's a whole section starting at the top with the heading you have.
>> Yes. >> And then we move down to >> hours of the Spear Memorial Library. And we're really talking about the top is talking about construction and the bottom is talking about everything else. So, I thought of putting a heading
before the friends of MN Spear said current library work >> um >> or something, but just so you can tell that they're two sections, >> right? I was thinking that the friends was part of the construction project.
>> Okay. Then maybe put it above ours. >> So then we can put library operations. >> That would be great. >> Okay. And then in the top section, the construction project section, the paragraph that starts in February,
I sort of stumbled when I read that the first time because then I realized we'd changed years. So if we just added, comma, 2025, made it clear that we've moved over to the new year. >> Okay. >> Because before that, we're talking 2024,
>> right? It's because it's the fiscal year that straddles. >> Yeah. >> The calendar year. Okay. [snorts] Um, so then should there be a comma after 2025? I don't think so, but Kate might have an opinion. >> One of the >> I make up my own rules on those things
now. I I've gotten >> I don't think you need a comment. >> Okay. Thank you. All right. Okay. >> Okay. I'm done. >> That's it. And the whole entire thing. I mean, you could take out some extra spaces.
>> No. Well, that's all right. Unless >> makes it easier to read. Yeah. >> Yeah. Okay. Anybody else? >> Yeah, you could take out the spaces. I would do that, but that's okay. Anybody else? >> Can we All right. So, somebody want to make a motion to approve the annual report as amended.
>> I move that we uh accept this report, the annual report as amended. >> Okay. Um, >> may I ask a clarifying question regarding the motion? >> Maryann, is this something that we're
required to approve or just we accept? Okay. Can Can we >> Yeah, I think so. So, can we amend the motion to be I move that we approve the annual report as amended? Cool. I'm going to take that as a
second, Brad. [laughter] Okay. All right, then we will do the roll call. Pam, >> yes. >> Brad, >> yes. >> Kate, >> yes.
>> Elizabeth, yes. And me? Yes. Okay. >> All right. Thank you. That's great. >> It's done. Yay. >> Okay. So, the big part is the the meeting room policy. Is there anything you want to update on move in first and then we can switch to the meeting room
policy? >> Um, >> any word on the insurance or anything? >> So, I spoke to two different people at the insurance company today. Um, uh, they agreed that we'd been waiting a
long time. Um, uh, you know, they're very nice. Um, so, um, so, so there's two things. There was insurance and then there are still things in the library like the lighting
controls are not fully installed. Um but they're coming tomorrow to do more work on the lighting controls. Um and they're supposed to work tomorrow um Wednesday and Thursday and finish up on Thursday
controls. There is about 10 to 15% of the shelving missing. Um >> uh and we had hoped that would that would come this week. Um there were two they had two days when they had time to
come and finish installing. If they got the missing components, tomorrow's one of the days. They're not coming tomorrow. There's still a chance they could come on Friday. Um and um and so and then there's a bunch of little stuff
that won't affect operation. Um but um so so there's you know so there's a little bit of dangling. Um, oh, and then so then there's like getting the insurance and being able to
function. And I would say the shelving would get in the way of being able to function. Um, and then there's right now we have a certificate of occupancy. Once we have insurance, the contractor is fine with us sort of moving in. We've
already started moving in, but moving in and and starting to use the space. Um we the the contractor officially hands over the building to us when we've reached substantial completion.
We the architect is responsible for signing substantial completion and that so there are two um outstanding items. One is the lighting control and the other is the solar panels. So the solar panels are
installed and energized and working but they are not connected to national grid and the um and today we discovered that the and they've been inspected and the you know electrical inspector went to
sign off on it and the electrician didn't take a separate p uh permit for with national grid for the solar panel. So the electrician has some paperwork to do. So So that's these are just glitches
in the way. I think there are always glitches in the way. Um certainly with this particular project there have been but I don't think it's unusual. So those are all those are the things that are kind of outstanding. There were missing se ceiling panels. Those have all been
installed. Um >> uh and um it looks better without holes in the ceiling. Um and um and you know and then there are and then there's a lot of landscaping that's not done but that won't get done until the spring.
This landscaping that the contractor was supposed to do and then there's the landscaping that we need to do but that doesn't affect us being able to open. Um so those are all the things. Um, and with the insurance being our biggest
obstacle that we have no control we have no control over any of these things, but we really have no control over that. But I expect I certainly expect it this week um that we'll have the you know the that the town will get
so what they'll do is they'll add the library building to the town's policy you know the town's list of policies and then the town will have to accept it. So um so that's um that's where we are with
that. So, um, and Rita is helping with it and Haley is helping with it. So, um, and technically this is Haley's, you know, technically this is a town hall thing. Um, but I've been kind of trying
to encourage the insurance company by calling and having friendly conversations with them. So, >> I have a question. When you say the town has to accept the insurance, does that mean the select board has to vote on it or something or >> No, no, the town administrator can sign off on it. Good. That makes it easier.
>> Yes, that does make it easier. So, so anyway, that's what we're waiting for. >> Um Yeah. And um that and then the you know, if I So, next week is Christmas. I'm sure
everybody is aware. Um and that is if the shelving doesn't come this week. So, I think Christmas Eve is Wednesday. I think there's, you know, like a really slim chance that it would come next week
and and then there's really only, you know, two days that they would have to do installations. It's not two days worth of work. Um, and then the following week is a also has a holiday, although that doesn't affect quite as
many people and people don't take quite as much time off for that one. So, um, so I'm hoping to hear that the shelving components are in and that they can come this Friday. Um, but I, you know, we haven't heard anything yet. Um, except
on Friday they said that they hadn't heard. So, >> go ahead, Kate. >> Are we expecting that our provisionally held grand opening date will be pushed back? Um
I um so the the group of folks that are meeting and planning the grand opening I was going to bring this up with them tomorrow but it's um you know it's it's possible that
um that I mean really so for the grand opening um we would want the the shelving complete. Um, and you
know, and we can't fully move the collection in until the shelving is complete. Um, and you know, there are just places where we couldn't inst. We'd have to move them all again, you know. Um and
um and I think uh you know and then well I've made it clear to the contractor that we're not paying the electric bills until the solar is providing the electricity. So um so I'm not worried
about that. Um but um but I guess I'm so that group meets at 1:30. I'm going to call the shelving vendor in the morning and see if I can get any updates from them and um and see what they say, but I
I hope not, you know, but um but I think we need to be prepared. >> Thank you. Brad had Sorry, I'm not sharing. >> Oh, go ahead. Brad, you had a question or a comment? >> Two questions on electrical. I think on
what substantial completion you mentioned that I think the contractor is responsible for getting everything done and the electrician working for the contractor didn't complete some paperwork. So now
they have to complete the paperwork. But does that also mean um the electrical company, National Grid would um have to wait for that pay paperwork before they schedule something?
Do they have more work they have to do in order to get the solar panels connected to the grid? >> National Grid has to put a meter on the building. >> Um >> say that again. >> They have to put a meter on the >> for the solar. So, we not only have to get the electrician to do their part,
but wait for the right scheduling black hole. >> And they've been slow in the past, so I sure hope they aren't too slow. >> Right. >> That was one question. I mean, to me, that's the biggest >> unknown of all the things you mentioned.
Everything else seems to be slow but falling into place. And that's a who knows what national group will do, right? >> And you also mentioned Oh, the the control panels for the lighting.
Um, I think I got lost. Are what are we waiting for on those >> um parts? And actually, so [clears throat] so we're waiting for a touchscreen control panel for
um one or two of the spaces. And um and those parts haven't arrived. Um and so there are other parts that have arrived that they're installing tomorrow. But
there are things like so some of the rooms have occupancy sensors and so the adult reading room has an occupancy sensor and so if there's nobody in the room some of the lights go off and then if somebody comes into the room the
lights come on. So, all of the rooms are supposed to have those. Um, and you know, so in the adult room it's working. In the children's room, it's not working because the because all of the controls aren't there. So, they can't be set up to work properly. Um, but they have
enough stuff that's arrived that they're planning to work full days tomorrow, Wednesday, and Thursday. So, >> and they have the the pieces to install. They have they have some of the pieces and then um and then in one location
we're going to use a temporary alternative. Um and um and then when the um when the piece that we're waiting for comes in, they'll come in and they'll change it out. >> Okay. >> That doesn't sound anywhere near as bad
as National Grid. >> No. >> Yeah, that part. And the thing is we you can I can turn on the lights. I can I can go into the building now and turn on lights in the whole entire building and then I can turn them off. Um I just have
to go into the electrical service room and hit the circuit breakers. But I know which ones to do and have done it many times now. Um and um but that's not >> the normal way of turning on lights. Um, >> so, um, and then all the lights are on
all the time. >> So, um, we've had training on using the HVAC system, >> training on using the AV system. Um, there's then we discovered that they forgot to include a microphone for the
podium, so I ordered that today. Um and and we need a microphone for the um grand opening celebration, but that'll definitely be here before then. And then um and but we've had we've had training for that. The AV is going to be good, I
think. Um and then we have to have training like the plumber has to come and give me a tour of the water service room and show me how to shut off the water if there's an issue. Um, and then and then we have to have training on the
lighting controls. But we've scheduled training on the lighting controls three times where I've had three other people, you know, scheduled to be there with me for training on the lighting controls and then I've had to reschedu it. So, I said now I'm waiting until they've
actually got it installed before I'm willing to schedule it again. >> Yeah, makes sense. >> Because it's a lot of scheduling. >> Yeah. >> Yeah. Yeah. So, >> okay. Anybody else have any other questions? Okay. All right. So, we look at the
meeting room policy. >> Yeah. So, Michelle, I think you sent a word document and I have a Google doc that I think as well. >> I know, but I wasn't sure like I mean I have to to access it. I usually I use my Gmail account so I was just easier for me just so people could look at it.
>> Okay. Um, so did you download it and turn it into did. Yeah, I did. I didn't want to do a PDF. I just sent to it as a word doc. >> Okay. So, why don't I share the Google now? >> It's just hard to read. So, that's I printed it out. It's easier for me. >> Yeah. Okay. I am going to
>> Everybody has their ways, right? >> Um Oh, yeah. No, no, no. I prefer I prefer word documents myself. So, I just want to >> see if I um This is it. Okay. Um Okay. I just wanted to make sure we were
looking at the same. >> Yeah. Yeah. No, I got it from the Google Drive. >> Oh, it's gone. Where did it go? Uh, >> there we go. Okay, so >> Oh, it disappeared again. How weird. >> Weird again. Isn't that weird? Um, this this
share. Oh, I know what I'm doing. Okay, it's me. I'm That's I did it. Okay. Um, all right. There we go. So here I see one big pro. So I haven't looked at this since the last time we all looked at this together. And one thing that I see
um is under number six behavior and conduct. It says all attendees must comply with the library's patron conduct policy. >> All right. Which we have don't have yet. >> Which we don't have yet. So um so that
>> before we go too much further, could I ask you for a favor? Yes. >> Could you please hit control plus once or twice? >> Oh, that's how you make it bigger. That's great. >> Okay,
>> that's much better. Do you want to go to the top or do you want to >> Yeah, let's start at the beginning. Just >> It's a very good place to start. Okay, we can see why we have things highlighted.
All right. Um, okay. Oh, and then we um Okay. Um, okay.
>> So, this is our updated mission statement. Someone found it and pulled it in. So, >> um, I didn't do that. Um, you know, when I started working on this, Kate, I did ask Maryanne for it and I think so that should be it, I guess.
>> Okay, cool. Thanks. >> Okay. Okay. Um, okay. >> Um, there's a verb tense, sorry, a noun verb agreement problem we should resolve quickly. I think above in the previous
section >> meeting rooms are important extensions. >> Mhm. >> Oh. Um, some weird Oh, this is Grammarly wants that to be. >> Yeah, we'll ignore that. But it would be good to get rid of the buy
>> because it's not necessary, >> right? Um, okay. >> Comma. >> Uh, let's see. Comma, provide learning. Okay, there we go.
>> And so with this, I don't have to click save. Now we're in Google. Great. >> Okay. before you move down further. >> Okay. >> Um, below the paragraph, meeting rooms, above purpose and priorities, I would take out the extra line space,
>> right? >> Yeah. have three more things. >> Okay, >> I'm scanning through my copy. Um, so in um
let's see if I can find this. All right. This was a place that number four answers a question that I had. Um, so >> in that >> okay >> section
number four I felt number four and five say the same thing and I didn't think we needed to say it twice. I agree. We could delete number four. >> I agree too. >> Yeah, >> that was fine with me.
>> Can I ask a question? Does anyone remember our committing to the library bill of rights? Is that somewhere? >> Not that I know of. >> I saw I know I saw it in other um other
policies. That's why I put it in there. Yeah, I think it's fine to have. It's just if we have not affirmed our commitment, then we >> Yeah, we should reaffirm it. We should probably just affirm it. >> Should we do that at another meeting or just do it now? I mean, I don't know what it is off the top of my head.
>> Let's make it affirm rather than reaffirm right now. >> Yeah. And then I think we should I I think it's fine. We have couple of separate documents that we could add to next agenda. And one is we could vote to affirm the bill of rights.
>> Yeah. >> And another is we could uh create the >> patron policy. >> Patron policy. >> And we should delete number four. >> Yeah.
>> Okay. then that what that new number four starts the trustees and I would expand that one to say the library board of trustees and in parentheses here and after the trustees
like you do further up with something else >> is that done further up >> you do it. >> Yeah. >> But I don't think you do it with the trustees. >> Okay. All right. >> So this is the first mention of the
trustees in the text >> and then we can say uh >> after trust the trustees. Yeah. >> Thank you. hereafter. Yep. >> The first sentence in the next section
is a little clunky. I think it needs to be tightened up somehow. >> And the trustees should be in quotes. >> Yes. Agreed. >> Oh, right. And it's not hereafter, it's hereafter.
>> Right. But then there are a bunch of other places where it says the library board of trustees which we can shorten to. >> Right. Right. >> The trustees. >> So we can do >> right that here in the next section the person. >> Yes.
>> Okay. Does that first sentence seem a little clunky to anybody else? And number under non-endorsement and public notice. I know what you're trying to say, but it just feels like it could be a little tighter or clearer.
>> Where where are you? >> The very first sentence, permission to use the library meeting. It's it's the latter part of the sentence that just feels like it >> a bit of a runon. Maybe if it >> Yeah. >> two sentences
>> or something. Let's see here. >> I actually think it's fine. >> I I Yeah, I mean I It's It's not like elegant pros, but it's clear. I understand what it means. The only thing I might say I might
switch the order so that it does not constitute endorsement of the program, beliefs or policies. >> There you go. That's what I need. >> I the >> Yes. >> Rest of us. >> That's exactly what it needed. It just That's why I think it felt clunky to me. It just felt like
>> wasn't um >> I knew what you're trying to say, but it just wasn't >> working for me. Um beliefs or policies by And can I ask a question?
>> Can I just Can we just Yeah. Um >> All right. Does that look right? >> I mean, the only thing I would say is is there a library apart from the staff, the trustees or the town like the
library is not is a building, >> right? So the library staff >> Yeah. Yes. the library staff, trustees, or the town. Yeah. >> Yeah. Yeah. >> Thank you. That that's easier for me to read. >> Yes.
>> Oh, that's what I needed. Yeah. >> I don't have any issues with the rest of that section. >> And should it be programs because the others beliefs and policies are plural? So, programs. >> Yeah, that makes sense.
>> And I I would actually Ignore me. Never mind. >> You sure? I would defer to you for grammar and writing. So >> I might take out V before programs. >> Yeah, that makes sense because the others
>> Oh, there you go. That's what you needed. Yeah, that's much better. Thanks, Anybody have anything else with this section? I don't I something >> is highlighted for some reason. >> Just above that we're I'm still in number four. >> Yeah.
>> Library board of trustees. This is just a what how could I put this? A parenthetical comment to us. Um, I read this as we don't not rent
for any reason based on the group trying to rent. What if it's a hateful group, a deliberately divisive group? I mean, I don't think we can I don't know how to put that into words. I don't think we do, but I just someday
we may have one that we don't want to accept >> regardless of beliefs or affiliations. >> Anyway, >> we don't we if we accept one, we accept all. >> I'm happy with that. I just thought I
would finish up. I mean, I hear you and I and I want to agree, but I do know that Massachusetts is has more hate groups than any other state actually, not in size or power, but in
just sheer count. And that, you know, many advocate violence. And so I I I just wonder given the kinds level of political violence that we're current currently seeing whether we
[gasps] I hate this. I hate even having to think about this. >> Well, we could revisit it if we get an application, right? to say, well, >> I think if you have a policy and an application makes you change it, then you that's bad policy.
>> Well, and I think that that's we can't really affirm our uh commitment to the library bill of rights if we're doing that necessarily. >> Yeah, we would have to change it. I mean, I hear you, Brad, and I I I'm
torn about this for myself. And I think if there's no pro I I need to look carefully at the Bill of Rights, but if there's no provision for illegal illegality,
then I have a problem with it. >> My point was to point it out. I don't have a suggestion. I I think what we say is the best we can do right now. But um if we keep that in mind to look for is there a way to put it to give us some
kind of ability. It's to me that's part of modern life. Modern life the ugliness of some parts of modern life. Anyway, I think we could move on for that.
>> Okay. Um, so the last the very last one is highlighted and I don't recall why. Does anybody know? >> Um, the reservations um >> because we didn't know if we would put it on a public events calendar
because that would be a big responsibility, >> right? And we originally thought >> Oh, right. That's right. >> Yeah, I think we will put it on a public events calendar. It's just that the the meeting room
policy won't go into effect until all the different pieces are done like the patron conduct policy and the public events calendar. Right. So, >> um so and and the affirming of the
>> Bill of Rights. Um, so I'm going to >> unhighlight this, I think. Um, none. There we go. Did that work? Yes. >> Did it or not? >> No, it's still highlighted for some
reason. Um, >> maybe put pick white >> or the >> Yeah. >> Or use the paint roller. >> It still didn't >> highlight any other text, Marian. Any other text, highlight it and click this
little thing right under the insert. >> So like a paint rer. >> Yeah. All right. And then >> and then click the little paint roller right under the ins insert under on the >> Oh, over here.
>> Yes. Highlight that. >> Okay. >> And then roll over the formatted you formatting you want to get rid of. >> Just roll over it. Do I click? >> Yeah. Drag. Drag. Click and drag over it like you would if
>> Okay. >> highlight it essentially. But that >> You know what? I'm going to I'm going to do this on a word document. Okay. On a or on a desktop. So, um so I'll just remember that I'm taking away that that highlighting. >> And then should may be will
>> um >> I think it should be may and I think that sentence should start with although reservations for the meeting room may I don't think we should be committing to that. I think the main part of this sentence is the sole responsibility. That makes
sense. Yeah, >> especially if it's a last minute reservation, you may have it may not be a convenient time to add it. >> Makes sense. >> Okay. >> And then we can um put those two sentences together, comma after calendar
and lowercase P. No. Okay, >> that's a full stop or [clears throat] period, not a comma. >> Yeah. >> Okay, >> thank you. >> They put those right next to each other
too on the keyboard. >> So, I have a question. So should it be publicity for events will be the sole responsibility of the sponsoring individual or is the sole responsibility?
>> I think it should be is I'm sorry Brad >> I agree >> because this is a policy that will be in effect. >> Okay, >> it makes sense. Okay, I'll be ready to go to the next section. Authority and administration.
Uh very beginning delete library board of >> Oh yeah. >> So then it should be the trustees establish. Oh, and I had a um so we have this sentence. The trustees establish the policies, rules, and regulations and
then drop down two paragraphs and the trustees retain final decisionmaking authority. I thought those that above sentence and this sentence should be combined. >> Yeah. Or at least that would the above paragraph.
>> That makes sense. And delete the extra line space. Yeah. And then I would take the the library director's paragraph and wrap it up to the end of the other one. So it's just one paragraph of all these policies. Yeah.
>> [clears throat] >> Great. Um, so okay. Okay. in the We might have passed it already. Um, questions or appeals.
Oh, no, we got that already. >> Was another um >> I got it. I got it. Well, you Yeah. Okay. The board of trustees. Yeah. >> Yeah. >> Okay. >> Any other comments on that section? >> No. >> Okay. Let's move on to the next part
then. >> So, we still need to do something a little a small policy for the small study room, right? >> Or you are you just combining all these two things? Um um well I think we have to get through
this and see and then I think there may we may need to add some things for the study room but again I haven't looked at this since the last time. >> Okay. >> We all looked at it together. >> Yeah. >> Okay. >> Yeah. Yeah, it was just a question because it is there. So, I just wasn't sure what we were going to do with that.
>> Yeah. >> Should it say a wall mounted monitor? Yeah. >> Yeah. >> Um I think we can get rid of small and just have kitchenet. A kitchenet um >> is small >> is small.
>> Yeah. >> Okay. >> Then it would be a kitchenet, >> right? Table chairs wall-mounted. >> You want a wall-mounted monitor? >> Yes. Yeah. You can also have with
audiovisisual a connectivity instead of and >> do we have a clause on damage whenever I read audiovisisual equipment I think of how easy it can be to damage some of that do
we have anything that says it's any damage is the responsibility of the renter Yeah, that's a really good point. Um, I think we might need a clause about damage from negligence or misuse
rather than just like anything that breaks, you have to pay for it. I don't know though. I'm not a lawyer. >> I think there should be a I don't think we should put it right there though. >> Yeah, there's something several pages in called liability and hold harmless
agreement. That might be a place to put it. Yeah, there's also something that talks about like clean up responsibilities and fines >> somewhere. And before we move on from the meeting room descriptions, I think for the those
first sentences with capacity, I think th that's sort of like bullet style and the rest of the sentences are just regular sentences. So maybe we could just put something like the capacity is approximately 50 people. Well, then the next sentence is just ends up being a phrase instead of a full
sentence. Equipped with a kitchenet, blah blah blah. >> Yeah, >> maybe you just want to have a comma there. You want to have a comma there >> where >> uh if you say the capacity is approximately
>> I just changed it to it is equipped. >> Okay. Thank you. I just needed something. >> Oh uh let's see. I'm going to put the meeting room. Okay. Um okay. How about this? the meeting room.
Okay. Okay, that's good. >> And then you can just do the same thing below the small study room, >> right? It is located. Yeah, this is good. Thank
you. >> And is available. >> Yeah. Okay. Now we're going on to the next section, eligibility and use, which is a long section. You know, number two might number two
might clarify that issue you were talking about, Brad, because the anything that's going to use it use the the rooms has to um engage in civic educational, cultural, or community activities that align with the library's mission.
>> So, this is something. So, oh, sometime in the past month, I got an email from an individual indivisible group, which is a, you know, a progressive um
democratic lean, you know, leaning political action group asking if they could use the meeting room. and and I didn't think there was anything in this policy that would preclude that. But if
the if a local Republican group asked to use the meeting room, there's nothing in this policy that would preclude that. >> Right. >> Right. Um, haven't there been a lot of court cases and stuff about uh, you know, hate
groups using libraries and and being legally able to do so? >> There have. >> I don't know. >> Yeah. >> I just think that most libraries affirm this library bill of rights and then you sort of have to let anybody
come and do a program. >> I'm not saying that I agree with that. I'm just saying that I think that is something that libraries have run into. >> Yes. >> Yeah. And I think >> so if we if we are exclusive in some way then we can't affirm that bill of rights. I think that's probably true.
>> Right. And I don't think we should be exclusive because the part of the whole reason for having the library is to encourage interconnectivity and communication and
and if we and and to be sort of a cultural crossroads and if there are people who have ideas that that that we have to create ways
for people who have diverging viewpoints to meet and communicate with one another. Um even if it is, you know, one group in the meeting room having their meeting and another group in the hallway saying, "We don't like
what you're talking about." >> Yeah. I mean I think it's a matter of law and overall principle. You're probably right about that. I also think that you know what constitute like political action committees have usually
have a 501c4 status many of them do which is about civic >> right >> action. So you're going to you would have a hard time and parties
as well. So you'd have a hard time excluding any political actor. Um you know I think I'd like to read it and I would just like to see you know if the discourse is illegal
are you allowed to exclude it? Um >> yeah definitely >> because there are free speech limits right >> anyway thank you I'm sorry >> so we'll keep thinking about this and um
and I'll see if I can do some reading about this and and and I'll send out a link to the to the library bill of light rights. >> That would be good. >> I'm putting it in the notes. Okay. >> In the minutes.
>> Yeah. And um and you know, and so we can just keep thinking about it. >> Thank you. >> Okay. Uh where were we here? We're on the let's on this first page.
Is there anything else? >> I have something in number eight. A little bit further down. >> Okay. Is there anything on this page or are we good? Can we go to the next page? Okay. All right. Go ahead, Brad. >> So, it's another um
library board of >> Oh, right. >> And there's one more of those in the middle of nine private functions. the room fee. >> It's highlighted one. Yeah. >> Yeah, it's one.
>> Did we put the fee somewhere else? Because I made a note to remember to ask about that. >> There's a whole chart at the bottom of this. >> Oh, that's right. Yeah. >> Yeah. I thought we had, but I just wanted to make sure we talked about it. Okay, great.
Then I don't think I have anything. Anybody else? The only thing which is very small is that if you ever rent the sack, they make you bring your own uh trash bags. >> Really >> rent the who?
>> The Shootsbury Athletic Club. >> Oh, I rent the Orange Town Hall every now and then. I run dances there. And I don't think they've ever actually made me do this, but my contract says we bring our own trash
bags and take our own trash out. Mhm. >> Last time we went away with twice the amount of trash we brought in, [laughter] but we did take it all out with us. >> Um, so there's one difference um with the sack. So the sack is a private
organization that has to use Jesus's [clears throat] pay per throw system. So they get 50 free bags and then >> they have to buy bags after that. and the library doesn't have to buy
bags. Um, but I do think that we might have put in here somewhere >> um that people have to take their trash with them. >> All trash. >> Yeah. >> I just didn't know if we wanted to say something specific or if we would provide the bags,
>> right? Um so I think we say that they have to provide their own paper goods. So maybe in that section we can say well I mean we can say let's see um
so how so the renter is responsible for setup cleanup and removal of all trash and recyclables. Mhm. >> Um uh um >> the renter must bring their own
garbage bags. >> Yeah. I'm sorry. >> This is such a small thing. >> But provide their own provide. There you go. Um I mean it is a thing,
you No, I just bought trash bags. They're they're there's a cost. >> Well, and I think it also makes people be a little bit more responsible about the amount of trash they are going to generate. >> Yeah. >> Yeah.
>> Oh, wait. We've already got the legality clause. >> Where? >> Never mind. right here. Number 10. I think that covers us. >> Yeah. >> Right. >> Maybe.
I mean, I don't think there is a way to properly cover us. I just thought it was a subject we should be aware of. I think anytime we did choose to uh not have anyone there's a problem, a potential problem.
They might not like it. >> They might sue us. >> Yeah. >> Yeah. So, >> but that's true with any discretion we have. >> When I'm working with nonprofits, dance organizations, people are always
have often asked me about liability insurance. And I say the insurance isn't so much for the possibility that someone would sue you and win. It's just for the possibility that someone will
sue you and they don't have to have a legal justification to sue you. The the suit is is the the worst part of the whole thing. >> Um it's just what we live with. >> Yeah. >> We'll have our insurance. But anyway,
>> but I think that that statement makes sense. >> Yeah. >> Yeah. >> I have no objection to this statement. >> Yeah. Okay. And that covers us for other things too that wouldn't be sort of speech related. >> Exactly. I I just think it's broad
enough clause that it it addresses a bunch of different issues including criticism for allowing people to use library space. That might also happen. And >> we want a policy that explains the
choices that we are the policies that we're writing and our basis for them. So I think those two clauses taken together assuming that we do affirm the Bill of Rights um also affirms our rights and the limitations of our
judgment. >> Makes sense. Okay. Is there anything else in this section? >> So this frequency of use, no individual or group may reserve a meeting room more than twice per month. Mhm. >> Um so what if
um somebody wanted to offer a four-week basket weaving workshop and you know every Monday for four weeks and we had the room on our schedule
and they you know so I um do you have a thought >> I have a proposal. >> Okay. >> Because I actually think this should be at your discretion. >> That's what I was thinking. >> I was thinking that what you could say
is you >> rarely individuals or groups may reserve meeting rooms more than twice a month at the library direction or or something like that. Thank you. >> Keeping the sentence as it is and saying
instead uh except at the discretion of >> Yeah. Or Yeah, that makes sense. >> Exceptions may be made at the discretion.
>> Yeah, it makes total sense. Like the thing that Rory did, you know, well, we was only Yeah. something like that. It makes sense if it's a program. Yeah. It's a short-term thing, unlike someone who wants to be there more than twice a month for like six months, >> right? Right.
>> You can have a semicolon after a month. Oh, sorry, Brad. >> The same thing. >> Um, Grammarly agreed with that semicolon. So, okay. Um, okay. Anything else on that one?
If we go to the next section, reservations and scheduling. >> Oh, town boards and committees. Okay, that makes sense. Yes. Okay. >> Yeah. >> Okay. Application requirements. middle applicants aged 14,
17 uh only with the sponsorship of of an adult who must be present >> instead of will. >> Yes. Yes. Must be. >> Okay. Grammarly probably wants before instead
of prior to and I agree with him. >> Which one? >> Uh, next spill it down. >> Oh, >> where prior to is it's probably Grammarly saying why not just say because or before rather.
>> Yeah. and the end of three. There is of course only one person who's going to be responsible for both setup and cleanup. Um what >> change it to people that kind
>> I think you might want one person who is accountable like they might decide that it's a shared responsibility for the group but you Miriam wants a person hold accountable I think >> right okay
>> I think Marian at the bottom before the second bullet. Again, exceptions may be granted at the discretion of the library director >> and and that sort of I think it contradicts what we say a bit above, right, about town committees.
>> Yeah. So, we can maybe remove it. >> Just we just take it out alto together. >> Yeah. Because it's already in there, >> right? But that part's good. The renew request thereafter because you don't say that up above, I don't think. >> Okay.
Um should we designate what privileges are we talking I mean it's just the privileges of using the room again right >> right so for the meeting room use okay Right.
Makes sense. And then down below, an emergency. Good catch. Uh, it is the responsibility of the applicant to confirm the libraryies status. >> Closure status. >> Yeah.
>> Yeah. I think that's I kind of think that's an like clear because of the heading. >> Okay. >> But >> I think it doesn't hurt to just put it in there. I agree. >> Okay. Okay.
>> So, you're wanting the applicant to check social media or the website or call you library to confirm it. Okay. >> Right. I'm wondering about I don't think it's bad to remind people
about waste is removing waste from the premises. I'm wondering whether um I'm wonder I'm just I'm thinking about where to put language about um
>> Oh, we could put it here. >> Yeah. I'm just wondering if there's if it makes more sense with the fee schedule or Oh, sorry. No, it's already there. What I was thinking, sorry about like breaking stuff. Um, like if it should be rooms must be left
clean and orderly. Um, and you know, any breakage or damage must be reported. >> I would put that in a separate clause. I feel that's equal to custodial and
room setup and restoration that I see numbered item. >> That makes sense. >> So, Maryann, if we can when you're done, if we can delete that and move it to a new number. >> Okay. >> Um,
where are we moving it to? >> I think we can make it number two and move everything else down. um under Okay. Um >> so it'll be a new number two. Custodial services will become number three.
>> Just custodial services. >> So what's number two going to be? >> Um uh breakage or damage. >> Okay. Um >> if you go to the end of premises and do a return, what happens?
Go up to the previous and hit return. Oops. And now can you um back tab? >> Yeah. >> Get it to move over. Shift tab. >> Yeah, you should be able to there. Yeah, you got to back up again.
>> Oh, are you on a you're not on a um computer? You're on a a pad. >> I'm on a laptop. Um uh so here's here's what I'm going to do. I'm just going to do Oh, okay. I'm gonna do this.
Um, and then I'm gonna do this. Okay, >> there you go. >> And then what are we calling it? >> Breakage, damage. >> Breakage or damage. >> And then we're going to do Okay. backspace.
Backspace. Then we're going to do this. And then we're going to do where are the bullets? No, not that. >> This one. I think if you press return and then tab, it will move over. >> Yeah, it should. It should.
>> There we go. >> There you go. >> Okay, now we put this. >> Yeah. >> Okay. And then we'll take this one out. Mhm. And then to add something to that clause, maybe another item that's the responsibility.
Kate, you you said it. Yeah. Here's what I think I said. um you know breakage or damage due to negligence
or um malice. It could be accidental damage or willful. Accidental or willful. >> Yeah. Well, no. See, I was thinking like, okay, so you somebody falls over
and takes a chip out of a piece of furniture. That's probably not something you're going to hold people liable for, I wouldn't think. But so, I was thinking more of like you're just you you don't get properly trained and you screw up
the AV system. You you know, you blow out an amplifier um or you destroy a microphone. you you you know you didn't pay attention or you weren't you know behaving responsibly
that you should have to pay for I think >> negligence or improper use of equipment. >> There you go. >> Yeah, that sounds good. >> There you go. Good. That was good. >> Thank you. Because on the next page it says under liability and hold harmless agreement
individuals and groups using library meeting rooms assume a full responsibility for any injury or damage arising from their use. >> So who did this assume full responsibility? So, So in the
>> at the same time we know just like we know there are library books that get damaged that we never you know unless you find it right away you you don't always get
you know people don't always pay for it. This is going to happen too right? It's part of the cost of doing business. >> Okay. >> Yeah. >> The the breakage or damage be reported is still important. The users are
financial responsibility is was it Pam who pointed this out is covered in in eight. >> Yes, I pointed it out. It is >> covered in eight. So, it's covered above or or below? >> Below. So we could take out that users
are [clears throat] >> Oops, the numbers have changed. No. >> Yeah, it's under the liability and hold harmless um agreement. It's >> number nine now. >> Yeah, it's it's the very first statement bullet. So >> yeah,
>> slightly different statement >> or damage to equipment. [clears throat] >> Furniture or equipment? Furnishings or equipment? >> Yeah, furnishings. That makes sense. >> Well, I mean the whole room actually. Like, you know, please don't write on
the walls. Please spray paint the walls, you know. I don't know. um to the facility. >> Yeah. >> Yeah. >> Furnishings and equipment. Yeah. >> It's >> if it's it or it I never know its
furnishings >> like that. >> Um arising from its use, their use. >> It is their misuse. Um,
all right. So, let me go back and take that other one out. Um, >> we just have to take out the sent the last bullet. Yeah. >> Yeah, exactly. >> Okay. All right. So, so are we have we gone through custodial?
>> No, we didn't. >> Okay. >> It's just that I caught that other one that was similar to what we were just working on. >> Yeah. Okay. Okay. I mean the only thing that Yeah. Never mind. Never mind. >> It seems good.
>> Yeah. Custo explain to me. >> Um you know what I want to do, >> right? So, so we have a full-time director and then we have a library assistant who works 15 hours a week and then we have a library circulation clerk who works six hours a
week just on the weekends and I think it is a lot of responsibility to put on their shoulders this idea of a a you know satisfactory inspection. So, I think it has to be of the library director and then the library director writes a check back to them or returns
their check. Okay. Um, >> yeah, >> because that's a lot to ask of somebody getting paid to work. >> So, where are you doing? Where is this? >> So, this is services. >> Yeah. For
>> I see. Okay. By library director. >> Yes. Okay. >> It's also useful to have flexibility. or their designate. >> Yes. >> Yeah. Okay. Okay. >> Yeah. What if you're on vacation, >> right?
>> Yeah. >> Yeah. And then that way if there's an issue, it can be, you know, like now anytime there's something that's challenging that comes up, they people are told they have to talk to me. So, and I think that that's how it should be. So,
>> all right. Is everybody okay if we're going to run over time? Right. It's 8:22 right now. >> Yeah. Let's get it done. >> Yeah. I'm wondering if it's >> Okay, go ahead. >> No, we we might be saying the same thing, but I was a brief instruction
regarding use instead of in use. >> Yeah. Where is that? >> It was um so we're under audio visual equipment and it was the second bullet. >> Okay.
No, I was just going to ask because I don't know what the mine is about food and beverages. What is is there is no sink as part of the kitchenet. Is that correct? >> There's a sink. I was just Are you looking at the dishwashing fac? Yeah. So, so no cooking or open flames. I
think that's got to be one. Um, >> um, and then >> what do we have there? What's it look like? >> Um, uh, so there's a sink with a faucet.
Um, that's all there is. There's just, you know, there's a counter, there's a sink. Um, I mean, if somebody brought in a platter and they wanted to wash it, that seems like it would be fine. >> Mhm.
>> Um, but um but I think I don't think it's really like I think people can use the sink, but I think we can just take this out. I think we can just delete this dish. >> Yeah, that's what I was wondering because Yeah, people might want to have
to be able at least rinse something, >> right? Yeah. Rather than take it home dirty. >> The above must provide their own uh paper goods and utensils. >> And the one above that is needs to be made into a sentence.
>> Yeah. Allowed at the end would take care of it. >> Okay. One thing I wondered if we would be willing to say
we encourage the use of compostable [clears throat] or if that's just not equitable because they're more expensive. >> It's not equitable. >> Okay. >> Okay. parking, you still have to talk to PE the parking the highway department.
Is that true? >> Um, no. I think we can say that this is >> it's okay. >> Good. >> I don't like discretion of approval of I think the point here is that it can't be done unless
you've already said it's okay. um maybe arranged with library director approval >> with the approval of the library. >> That must be arranged >> because you'll have to get approval from the highway department, will you?
>> No, >> you don't. >> No. So, so here's how parking is going to work at the highway department. Um uh the so we can have overflow parking at the highway department when the highway department is not in use.
>> So you know after 400 pm Monday through Friday and on the weekends and then for six months of the year the highway department doesn't work on Fridays. So then, so for six months of the year, >> it's after 400 pm on Monday through
Thursday and then Saturday, Sunday. >> And so I'll know their schedule. And then of course, if there's an active snow event happening, then there can't be overflow parking parking happening there. >> Right. Are you the one who's gonna say
yay or nay regarding or do or do you want people to I'm I'm assuming you don't really want people to ask the highway department. >> Yeah, we can't have people asking the >> um Okay. Um >> so maybe arranged
um through the library director. >> Yeah, that's what I would say. Discretion. >> Yeah, there you go. What if they don't know that they'll need overflow parking?
>> Um well, are they going to um how many people are they having at their event? >> Right. That'll be part of the application, right? >> There's 25. >> Yes. >> And 50 show up. >> Okay. Um,
>> well, don't most of them have pre-registration? >> For the stuff I do, it's 50/50, >> right? I think people will have a sense of how many people will show up. And there's actually with the overflow parking at the library, there's actually quite a bit of parking. There's 12
spaces in the circle. Two of them are handicap accessible spaces. And then I really think there's like room for eight cars in the overflow parking area, >> maybe even 10 cars. So there's a fair
amount. Um when we think of it, if if an event has 50 people, that's not 50 cars. >> And then the people setting up the event can make a point of moving their cars, >> you know, across the street first. I
mean, that's what what we'll do. um for library events, we'll park elsewhere if we're expecting a large crowd. Um and then we learned so um we also learned that it's really quite possible to park along Lever Road. Um that there's quite
a lot of shoulder, you know, not this time of year um uh but but for a lot of the year there's quite a bit of, you know, shoulder parking along Leopard Road. the the I'm
running out of words. The way this sentence sounds, what I imagine is somebody suddenly discovers, >> right? I think we could just have overflow. We could start with overflow. >> Yeah, I think it needs to be too. I know what you're saying, Brad. It sounds like
Oh, then they'd have to call Maryanne to say, "Well, yeah, [laughter] we ran out of space." Okay. And then I would just switch the clauses. >> You mean like putting where put the across road up by? >> Yeah, because it sounds like the library
directors across Lever Road at the highway department. >> How about um at the highway through the library director? >> Well, overflow parking at or across Lever Road. >> Right. That's what I was.
>> Yes. >> Must be arranged. You say put must too. Not may must be arranged. Um and you want that to be arranged in advance. Correct. Overflow parking at the highway department across
Libert Road must be arranged through arranged in advance. >> Yes. >> Through the highway through the library director. Okay. >> Designate. I would do that again because
we're we're not just writing a policy for you, right? to direct policy, >> right? >> Okay. >> Okay. >> Can I ask what can we qualify noise? Because like if you want to do some kind
of concert for example, um there's going to be noise, >> right? >> Right. >> So, can we >> excessive noise? >> Yeah, I think so. Does anyone disagree with that? I mean, I'm not seeing this
as a like major rock and roll venue or anything like that, but it may be audible outside the building, especially in the summertime if we do anything. That part looks good with the addition of excessive. How about the next section?
>> I mean, it's reiterates what we said above about the use of the kitchen, but I I actually don't think that's a problem. >> Right. >> Right. >> And so just making sure that means that we're never going to do like any kind of
bonfire at at the library. We we would always do those behind the fire department or town hall or something. >> Well, it's just inside, right? >> No, it says on grounds. >> Yeah. Under smoking and vaping.
>> There right now there's not enough grounds >> just checking. >> Yeah. >> Okay. Okay, how about the next section? Liability and whole harmless. We sometimes put library staff with
staff capitalized and sometimes not. I think the last time we did it, it was capital. This is not. I think one previous to that was not. >> We should make them all the same. Yeah. >> Yeah. And I don't think they should be capitalized because it's not a title,
>> right? >> Yeah. Okay. >> That section looks okay to me. Mhm. Yeah. About violations and loss of privileges. I'm still here.
Oh, okay. >> Yeah, I'm getting >> those two statements look fine to me. You can take out board of trustees. Where is that? Which section? >> Policy review. >> Oh, yeah. I was still I thought we were
still on violation and loss of privileges. this place. I thought leaving the library board of trustees as the full title just >> right. >> Yes. Yes. We're going to put all our names there. >> Yes, we did.
>> Okay. >> So, >> you know, I feel like we spent a lot of time on the fee structure last time. So if it's as we talked about, I don't have think I have an issue with it. I don't you know
except where it says local businesses or instructor occasional use. I don't know if it's it's those two columns are blending together or something. I'm not sure what happened there. >> What are you saying? the local businesses or instructor occasionally use those two columns right after that
sort of are blended together. I'm not sure >> um >> what happened >> in the nonprofit group. >> No, the second one local business. >> I know I just had a comment on before we get to local business. >> I just I just moved some of the words
around. I think it's fixed. >> Okay, fine. Thank you. >> Yeah, >> I think you can delete the space before events. uh where >> unless you're trying well now you have a space before >> oh it's it's just >> a theme
>> and you know what and so when I make this into a word document yeah >> right but my comment is right there free and open to the public >> where are you >> oh why does >> okay you could have open to the public
meetings that aren't free you might say free open to the public rather RA than having an end clause. >> Bri open to >> Yeah. Free, open to public. The open to
the public. Yeah. >> Open to the public meetings or events. Um, oh, back up a second. Um, local business over on the right subject to library director. Don't we always write that
out? >> Yes, you're right. Should say library director, not just director. >> Are we good on this page? >> I think so. >> I had up the question on the next page.
Um, where was it? >> There's um private social function. We have a a library. two lines above where your cursor is. >> Um, >> it's about the fee from the previous page.
>> Right where your cursor is. Go. Yeah, there you go. >> Yeah, I guess that was my question. I mean, once again, should you say or designate because or you know, >> uh, where are we? >> Right. Where you have you just were um, up
>> subject to approval. You mean above? >> Yeah. This fee may be waved at the discretion of the library director or staff. >> No. Um, staff can't wave a fee. >> That's what I thought. That's why I don't think that belongs. >> Okay. Um, right.
>> I didn't think that made sense. >> Yeah. >> Okay. >> Okay. Good. Good. Thanks for catching that. Okay. Um, uh, let's see. And I'll put or designate
here. Okay. Okay. Um, I'm gonna put um um I'm going to put renter must remove um
the trash. Yeah, it's you know what it's um >> it's good to have reminders. >> Yes, >> absolutely. >> Yes. >> Yeah. Okay. Um [clears throat] okay.
>> Okay. I think this last one other use um should just be the library director >> unless you want our support for something but then I guess you would come to us so it probably doesn't need to say that. >> Yes. >> Yeah. If you were like really struggling
about a certain kind of event. I think it's fine to leave andor trustees because then that gives the library director the discretion to say I really need to check with the trustees about this. >> Yeah, that's a very good point.
>> Gives you cover. >> Yes, >> I would love to help you but the trustees say I can't. >> Right. >> Yeah, it's true. >> Right. Right. >> I think we did it. >> Wow. >> Good job. cleanup is kind of in the middle of the it's
>> just how it wraps >> part of so when this when we put this on a word document we'll make all the formatting >> look is >> yes >> Marian move down just a little bit again is set up one word >> dash
>> Grammarly thinks >> there you go >> okay >> can we do the same with cleanup just to follow the same rule >> um we can see what Grammarly thinks there we Oh, Grammarly likes it. Okay. >> I was sure it was going to say, >> you know, since you called this appendix
A, it might be better as a separate page. Anyway, >> can we look at the Yeah, I just wanted to look at that paragraph before. >> Yeah. Okay. Which one, Pam? >> Uh, down go almost to the end before the
setup that was there. This receptions. Wait a minute. I wanted to read that. private gatherings such as small parties, showers, >> receptions, >> and receptions >> and receptions >> or >> or receptions and or
>> Okay. Um Okay. >> Um >> Okay. >> And there's a space with the $100 there. That maybe that's the way you want that. I don't know. >> It's okay. column line. Okay. And you
know what? So this this these columns will have lines. >> Yeah, you'll put it in a table. Yeah, a table. >> It'll fit better, too. It'll fit better. Yeah. >> Yes. >> Um that'll make it easier to read. >> Any other comments that or are we going
to be ready to um take a vote on it? >> I'm ready. >> So, here's I have a suggestion that you don't vote on this until >> Okay. >> You've actually affirmed Oh, right, right. The next meeting >> and create and that other policy is is
created and approved. Um but but here's the so so I've had um well so the indivisible group they they wanted to use the li the library at a time when it's already booked and then if you know
if we are actually open and then um and then but then the wreck committee asks to use the library and so I think that >> the library director can have the discretion to go ahead and let other
town departments and committees use the library before the final policy is approved. Um, you know, just town committees. >> Town committees. >> That makes sense. >> And then we won't let outside groups use it until the patron policy, you know,
code of conduct policy is done and the >> and you've had the meeting where you've affirmed the bill of rights. Does that sound fine? Yes, >> that sounds reasonable. Okay. >> Now, I I'll volunteer if somebody wants to assist me on working on the a draft
of the patron policy. I said I'd do that like months ago and I never did. Um, but I'll commit to >> I'm happy to help you if we can. >> You'll be rather busy, Marian. What's that? >> I'm happy to help you if no one else feels strongly about it, but I would really need to do it sort of over the
holiday break. >> Yeah, me too. That's fine. Great. >> Yeah. And when when do we want to meet again? It will be the new year. Maybe even in the new library. Maybe we'll have to be remote. >> Oh, wouldn't that be nice?
>> Wouldn't it? >> I mean, you're going to need time to set up, too. So, what should we do? Should we just wait and see whether you're there? Otherwise, we'll just do it remotely. Do you need anything before the the end of the January?
>> I don't think so. want to meet at the very end of January the 26th. >> 26th. >> Yeah. Then maybe you'll be in and we can we can actually meet there. >> Oh, that would be really great. >> We're not I will be very sad if we're not in by >> Yeah. Yeah.
>> Um does that work for everybody? >> Yep. >> Yeah. >> What time? >> 7:30. That go back to the regular time. >> Yep. That would be good because we covered a lot tonight. It was good thing we did start early. >> Yes. Yeah,
>> I'm not sure yet whether uh I need to check a couple of things uh travel schedule and things. Um but I'll let you know as soon as I can. Either way, it sounds like you have a quorum without me >> and Mary and you can stop your share. >> Okay, that'll help because I can't see
my calendar. Um and um Okay. Um >> I can see. Yeah, let us know soon, K, because that would be like that would be sad if we had our first meeting and you weren't there, you know, in the new building. So, >> yeah, >> that's funny. Thank you for thinking of
that. Sweet. >> Yeah. Yeah. Well, this has been a long time coming. We're the two oldest trustees. So, >> I think Yes. And I feel that today, [laughter] >> you know, my eyes were really starting to fade by the end. I don't know if I can much more looking at
>> all right I'll I'll let you know as soon as I can if I can't make that. >> Okay. >> Thanks very much. >> If not we could put out some other dates as a possibility. >> Okay. >> Okay. Good night. >> Okay. So 7:30 January 26 is are what
we're thinking now. Yes. Okay. Yes. Happy holiday. Okay. Happy holiday. Thanks everybody. Bye. All right. >> Good night. >> Good night.