Oh, and then we don't want it to be fuzzy. And then um let's see. Can you hear us, Stephen? >> Yes.
>> Oh, yeah. Otherwise, I'll only hear you right there. I'll let more people in. Is that middle enough? >> I think that's middle enough. Can you hear all of us? >> Can I? I can.
>> Okay. Okay. Great. Good. >> And I can see you all. Isn't that nice? >> Good evening. >> Hi. >> How are you? >> Hello, Dominic. >> All right, let's see. One, two, three, four, five, six, seven of us. We're
here. >> Is Jeff coming tonight? Do we know? >> I think Jeff is not coming. >> I think he said it. >> He's still out of town. Okay. >> Yes. Okay. Call the meeting to order at at 7:01
and we do not have any public. Isn't that interesting that we have no public anymore? >> Well, they can see our building going up with their very eyes. >> Yes. >> Yes. >> All right. So, let's vote on the minutes
of June 17th. Do I hear a motion? I'll make a motion that we approve the minutes. Um I'm not sure as amended >> as written. >> As corrected >> as corrected. >> There are a couple little um Senate
fragments that various people caught. >> Thank you. >> And they they are very good minutes. I will second that motion. Any comments? Roll call vote. I >> Dallas I
>> Foster I'm staying I live here I >> Jake's I Moss asked also I'm saying I wasn't there I >> and okay let's do an update on the
construction progress excuse me um so Roger's not here Roger's not here Um, >> Neil has his hand up. >> Neil has his hand up. >> No, that's not Neil's hand. >> No, that's not Neil's hand. That's my
hands. Okay, Neil, we're putting your hand up for you. So, who do you think be between you and Dominic, who do you think could give a more >> comprehensive report of the Roger >> entertaining?
>> Um, okay. U, here's Roger. We'll put Roger on the spot as he's joining. Um, okay. But I'll say that I'll start with two things that happened today while Roger's joining. So, one, Nashville Grid has installed our electric pole uh and
an anchor. So, that's really good news. And the other thing is that the blower door test was completed this afternoon and that passed um uh with flying colors. Great. >> All A's on the lower door test dominant.
So >> that's very exciting news. You have a very tight building. That's excellent. >> And um and the >> executed properly. >> Executed properly. So >> yes. Yes. >> Sorry. What was executed properly? >> The lower door test. >> They designed
properly. >> Yes. >> They also said it was welldesigned and well executed. >> Okay. >> The test for the building. >> The the building. >> The building. >> Well designed and well executed. >> I see. which we know. >> Yeah.
>> In your spirits along with the requirements on that blower door. So, >> can I say it passed with flying colors? >> You kept I didn't say that out loud in the meeting. So, >> yeah. So, anyway, we talked a lot about the blower door test and Jeff and I. So, so
>> this is significant airite. Is that what it implies? It means that the building is >> let Dominic that is in simplest terms exactly right. It's airtight. So um there's no air infiltration going on in any of the
exterior assembly. It's a code requirement now and um we want the building to perform this way anyway for energy efficiency. Um and um so to meet this requirement now and not require construction dynamics to have to make
any repairs at this stage is huge I think. So um yeah great to have confirmation that um CDI's work has been very good. >> So and also um we didn't have to do the second part of the sculper service. We
did not need to do the >> fog testing >> fog testing which would have doubled the cost of the testing. So um that's >> and that's because the >> the first test went so well. Is that how it works?
>> Yeah, the fog test was would be >> um trying to better understand where the air infiltration is happening. So the blower door test is a comprehensive test of the whole building. If that were to fail, you don't actually know where the
weakness is specifically. You're doing a full building test. The fog test then you perform locally around potential weaknesses around the building and you >> you look to to see that the fog that you're creating on the inside actually is um
going through your envelope. Yeah, >> it's good news, Roger. >> It's very good news. Thank you. >> Yes. >> So, those are two great happenings today. >> Yes, they are. >> And the poll went in as expected. No
problems. >> Didn't hit the water line. >> Okay. >> All that worry about the water line and it wasn't there. >> Well, it's there. >> Well, it's there, but wasn't where we >> was where the pole >> where we were putting the pole. >> So, they they had to dig by hand. So,
they came and started this morning digging by hand with shovels. Wow. >> Looking for >> Oh, water line. >> The water line. And um and they made so they made sure not to hit the water line. >> So that's very good.
>> Yes. Yeah. So, uh, so Andrea and Heather, there is a well line that runs from the fire station along Lever Road and then along the uh eastern boundary of lot 032, like
right where the driveway is going to be, and then it crosses Lever Road and goes be it goes to the highway department and um and so it was important that we didn't puncture that well line Of course, we had no exact idea of where it was,
>> right? >> We knew roughly that it was right in the same line. >> Yes. Um and there were, you know, clues, but no, um, you know, specific. Yeah. So anyway, so we we've now done all of the
facets of the job that could potentially impact that water line because there's um uh storm water there's a storm water culvert along that runs beside it along Lever Road. Um and they had to look for
the water line when they were installing that too. Um >> we're done with that. >> Yeah, we're done with that. So that's good. >> Great. That's >> Yeah, right, Roger. We don't have anything else that will go in the vicinity of that water line. >> There's nothing else in that area. No.
>> Good. Excellent. Okay. So, Roger, would you like to give a progress update as to where we are with the construction? >> Progress update. We have uh starting with the outside uh finished the metal roofing where we were kind of almost
done last month. Um, but what's left is just uh metal trim around the uh upturn roof at the entry which they're working on. So next time they come back to the site they'll have the pieces for that. Um down spouts and gutters are to go but
everything else I think on the roof is done. Um we should have the uh tie off anchor points within the week. that allow them to get going on the solar panels. Um, inside the building, they've done most of the
drywall uh sanding. Now, they're getting ready. I think next week they're planning on um priming the walls. Beginning with that, they've asked you for setup times to come by and look at the sample paint
colors when they get those mocked up on uh individual panels that you can put up against the wall. um that we talked about today at the meeting. Um exterior, they've got probably about 75% of the cedar siding
up on the east side and the west side. Um it's going to be a couple of month couple of weeks before they start the slate shingles. They've got uh another subcontractor to experience in slate shingles to do
that work. So, that'll start in a couple of weeks. Um, site contractor, they'll have to work around the outside of the building. Uh, starting probably on the west side and then the site contractor can then do the final grading and site improvements on
the west side while they do the slate on the east side. Um, we should have in the next couple of days a site contract back on site to complete the remaining 50 ft or so of the duck bank out to the pole and the conduits on the pole. Um
I think what else with site work then they can start doing the um site electrical for the ballard lights and some of the concrete pads and the pavement base around the walk under
the walkways. Um mechanical work is probably 75% or so duck work in place on the inside. Rough electrical is just waiting to uh the walls to be finished. Um plumbing, again, same thing. Waiting for the walls
to be finished to come back and do the plumbing fixtures. Um and a lot of that depends on when the building's ready for electric power to be put in place with the transformer, which could be a few weeks away. Um, but
the electrical equipment gear has been on site in the storage trailer for a few months now. So that's starting to go in at least on the exterior south side of the building. Um, so things have moved along quite a bit
in June and even the last couple of weeks. Um, I don't know can say that they've really made up any time from the updated schedule that they gave us, but so far things are moving along sequentially. Any questions?
>> Definitely busy in there when you go in. There's a lot going on. >> Doesn't take many people to fill up that space. >> That's true. I had a question for you on the the floor. When we were talking today about uh the the walls and
painting and the floors, aren't there isn't there something that's happening to resurface the the floors? And would they actually be priming the walls while they're still haven't resurfaced the floor?
>> Uh they they could be they'll have to be careful around the walls. There's a lot of uh hand grinding um in the smaller rooms, but they'll have to protect the wall surface and most of it, almost all of it will be receiving a a base
material down low. So, um it's not as critical as it could be, but yeah, they'll have to be very careful around the walls. >> So, I think you're concerned that there'll be dust. Yeah, there'll be dust and there'll be, you know, stuck coming
up onto the walls from when they're when they're doing that resurfacing. So, I'm wondering why that wouldn't be done before the walls were, you know, they started the um the base coat. >> I think it's different subcontractors.
Uh >> it is. It's also a a se sequencing and uh we're also going to do some uh put in the moisture probes to evaluate the humidity levels, moisture levels in the slab which will determine some of the
processes for applying the finished flooring. But they did do uh leveling uh compound in the two rooms that will get the electrical equipment and the the water surface equipment. So, those are
ready to have the equipment installed. >> Roger, I have a question. >> I remember that um the uh if I'm correct about this, the contractor originally line the subcontractor originally lined up to do the slate sighting retired.
>> That's that's what we hear. Yeah. >> Okay. And and so so they have found another contractor to do that work. >> Yes. >> Okay. >> They have they visited the site last week and I think they're lined up to um begin doing worksh
>> in a couple of weeks. >> And do they uh put up a uh panel uh I'll call it a test panel. Are they supposed to do that? So >> they did do um a mockup >> and they I think they realized that they did
not have the the skill level to do it adequately. So they've uh found another experienced slate installer. >> Okay. >> Yeah. They were going to do it themselves when they're uh uh when when
the other uh gentleman retired. So, they were going to do it themselves, but it it became a uh a bigger job than they uh thought, and it wasn't they were not very good at it, shall we say, on the
mockup. So, uh Dominic uh gave them some advice and all and they took it and hired somebody to to do it actually does that work. Yeah, it was good to see um Elaine
that CDI were also on board with that switch. They know talking to Mark, Mark knew what they had on their hands, so I'm glad they did that. >> Yeah, me too. >> I mean, uh sidewall installation slate uh of slate is is very specialized. I
mean, it's not done it's not a commonly done thing. Most, you know, 99% of slate is installed on roofs. So it'll be a slate installer. Technically you're doing it on roofs and sidewalls just a completely different animal in terms of you know keeping the the roads the
courses straight and and all the rest of it. So um you know uh yeah I mean I think you know I mean to be experienced in slate sidewall slate is you know unusual
right? >> Okay. I have a question on the schedule. Um, let me see if I can find a bit quickly. So, um, on the third page, papers and landscape is now scheduled to be done
end of August and September. That does that mean all the landscaping will be done in that month? the seating and the tree installation and the complicated part of the seating
where the base seeds go in and then they plant another type of um seating over that. Dominic, I know you're familiar with all of that. >> Yeah, there I know that our um our grass
specifications is um very involved. Um, we did have a pre-installation meeting. Um, so the contractor is aware of of what's required. Um, I have not passed through the latter part of this schedule
um with a fine tooth comb. But can it be done? Yes. Is it optimistic? Potentially. Um, >> so, >> um, we've been focused on on the building side of things for sure. So, I think
they, you know, a lot of this latter part of the schedule, they'll quickly have to switch gears and get to landscape for sure. >> It's it's just for that the I think the timing is really critical to make sure
all the landscape elements um are successful. Well, one of the problems is that with the slate, they have to have the equipment around the building to do the slate. And he said, >> am I correct? Mark said today that it
would be like two weeks worth of working to get the slate totally up. >> And they're they won't start till August 11th. >> A August. Well, they're not going to really be starting until the 18th. and it's going to take them two weeks because he was going to be on site on
the 11th but not actually putting this >> up until the 18th >> and then but they're going to start with the west side of the building um to get that side done first >> so that they can then >> you know work their way around its
follow. >> Yes. And I I think when we had that pre-installation conference for the landscaping that it kind of we'll put it into into the grow the planning season a little better anyway. Um once >> Yeah. Yeah. Well, September is good.
It's just what I've observed for the past what 10 months now is the schedule isn't held to very well. And I think the window that you have on this schedule is fine, but if it gets moves gets moved another month, you're going to lose the
growing season. >> Yeah, I I agree. >> Have an open site, you know, an exposed site for a long long time. So, just something to be thinking about. >> Yeah, agreed. I think predominantly the
building is surrounded by 70 odd% of um mulch. So that helps somewhat as far as the sequencing. But >> but then there's all that um you know that low >> on the west side. Yeah, that's right.
>> On the south side, on the west side. >> Yep, that's right. >> On the north side. >> Mhm. Yeah, I think they would have to very carefully stage and sequence that work if they're going to try and stay away from
landscape work happening for sure. Um I think the um the retention basins or the um uh the seating for those I think are going to be um have to be well
considered as well. So >> well as long as all of you are have that somewhere close to the four breath of your mind that's great. >> Yeah absolutely. >> So we are
um on schedule to October 18th is that >> yes the date. Yeah. October 18th is when the building should be turned over to us. That's exciting. >> That's exciting. Yeah.
Okay. Uh any more questions on construction progress? >> All right. Um moving on to the discussion of the financial impact of the new schedule. Um, ESCDI is is
working um on this, but it was July 26th, I believe, was supposed to be the end date. >> 29th >> 29th, >> and now we're off to October 18th. And so it's going to cost us some more money.
>> So why does it cost us more money if if CDI is behind schedule? Because we have an OPM and we have an architect. >> And do they not bear some of this responsibility? >> No. >> Why not?
>> Yeah. Why not? >> Well, actually actually I think they have both shown a little bit of flexibility in their feed proposals to us, right? Um but um so so uh construction monitoring
systems so they both have contracts >> and their contracts are have a dollar amount and have a time amount and um and we've well exceeded this the construction monitoring
time amount. Um because remember we had we we had basically two we had a design period and then we we um threw that out and then started again. Um and so
um so we have fully expended their contracts and since CMS has a had a if we went beyond the contract then it's a certain dollar amount a month and um
so that's part of construction monitoring contract and then we didn't have a part of um OD Ozello's contract but we need them to oversee the rest of the project. So, they've made a fee
proposal. Um, and for an additional 10 weeks, it's well, I sent it all to you, but it's $30,000. Um, it does reflect a reduced rate. Um, and um,
>> uh, and and we do have, you know, part of the project contingencies or design contingencies. So that when un unexpected things come up, you have contingency funds to cover it.
>> But why then why is um the construction company not held to any of this? >> Well, it's not in their contract and uh but the construction company doesn't get any more money. um they have a contract
and other than if there are change orders which we have approved you know a number of change orders um then they get paid for changing the project either because of a design issue or because of a an issue that we pursued um and but
they don't get paid anymore for working an extra 10 weeks. So this is just how it is. >> Yeah. We're talking about money to OE and CMS, >> right? >> Strict, >> right? >> Right.
>> Right. So 30, you're saying an additional 30,000 total for OEA. >> Right. >> And how much? >> And then CM So and then it's for CM CMS.
CMS it's $17 $17,000 a month. and and we need Roger on site full time. >> Yeah, I'm not I just it's um well, it's frustrating to
be almost at the date when we were originally told we'd be in the mil building and to be three months out and >> 10 weeks >> 10 weeks out >> and right >> and to have a lot of additional fees,
>> right? for which I guess I don't maybe I'm wrong. I'm not part of the group that meets weekly. Um I feel like the town is not at fault. No, the town's not at fault, but it's not unheard of to
have projects go over time. And it's not unheard of to have to pay your your design professionals and your um OPM
uh you know to cover that extra time. >> That's why we build a contingency >> and that's why we have that's part of why we in the budget. >> So So in other words, you're saying that um this potential $47,000 is covered in contingency,
>> right? It's more than $47,000, >> right? It's 30. >> It's 45. >> 40. Yeah. >> And 45. >> Right. That's right. >> Okay. So, Roger and Neil, you better start cracking the whip.
>> With all due respect, we've been cracking the whip for six months. >> I agree. >> Can I get you a bigger whip? >> And um and Neil, >> right? you know, and um and
so they and and some of it has been um personnel issues, some of it has been design issues, >> some of it has been weather issues, >> some of it has been weather, some of it has been um I think management. So I
think it's it hasn't been any one thing. And I and I think it's a small project, but it's also a complicated project, >> right? And yeah, I understand that there are many fixed costs regardless of the size of the project. >> I mean, basically, Marian, I think what
you're saying is we could do a lot of fingerpointing, but it's ultimately not going to do us a lot of good. >> That's right. >> Right. We want that >> to say, well, >> we want this building to be finished. >> Yes. And we want it to be well done.
>> And it is well done. >> It's beautiful in there. And as Neil has said many times that it is the most complicated small building >> project
to to be done and that I don't think they anybody really anticipated the complexity when they saw it was under 5,000 square feet. >> So the original plan was probably not. >> Yeah. I I don't know why you wouldn't
see the complexity. I mean I I I I can't buy that but >> well there are just little like some big things that have come up and a lot of little things and uh and so um so it's
and and so they as the things have come up sometimes issues have been solved quickly sometimes it has taken time and but what has been important is that they would solve it correctly you know so And
so and then they did and it has taken time and then I think that there have been some personnel issues. There were times when there weren't a lot of people or there was there was somebody who was working on um like cocking the windows and you know
and he didn't show up one day and there you know and there was probably a reason why he didn't show up that day and then there was and and from the very beginning there was a I think it was the site crew that was supposed to come and clear the site and they all had COVID
and so then >> so they were all out sick for a week and then the week they came back they did the job they were supposed to do that week and so like from the very beginning we were delayed a week because the site crew was sick. So things have happened
um and yet we're we're almost there and we're not going to slip anymore. Right. And um and so and we want we want Zello to finish the project and we want construction monitoring to finish the project.
>> How do we do we need to vote on this or is it just part of the budget and contingencies? Is thisformational or >> What is the total contingency fee? >> Oh, let's see. Neil, you sent me the budget. It's like $600,000. >> 400.
Um Neil sent the budget but >> he just yeah the contingency is 400 construction contingency and soft cost contingency is 100 right and of those we
have spent nothing we have spent on that >> and so this would be $75,000 roughly >> right out of that soft cost contingency Okay. >> So, do we need to Is thisformational or do we Is this something we need to take a vote?
>> I I think I'd like to take a vote to make sure that everybody is comfortable with it. >> Really? >> I make it. I make a motion. >> I keep it informational. I would >> Well, I mean, so at the very beginning
of this project, we decided that Elaine and Jeff and I >> This really This wouldn't be a change order, though. >> Nope. >> Right. So, so this is not a So, I do think we should vote on it. This is not a change order.
So, I make a motion that we approve spending up to $75,000 for additional design and um and construction management costs.
Do I hear a second? >> Second. total again >> I said up to $75,000 >> and that's um >> 45 and the 45 covers I got a little long >> CMS CMS
>> yes but I had heard >> 17,000 and 3 months that's not 45 >> 43 >> and it's longer than one month >> or 10 weeks >> as long as the math was right >> yes >> I don't want to be >> should we can I amend it and call it 80,000 >> yes
>> all right >> I want to break that down again. >> 30,000 for ONI. >> Yeah. >> And 43. >> And you want to >> for CMS? >> I want And then I wouldn't make it >> just in case it goes another week. >> And just in case it goes another week.
>> Yep. >> So So just call it $80,000. Then we then we don't have to come back to you and ask for $4,000 or $5,000. Molly seconded the amendment. >> It was second. Yes. >> Is Molly seconding the second? Okay.
>> Okay. Any more discussion? >> Um well, I have a question. um you know um Jeff uh had spoken with me uh before he went away and um I don't know if this
should be discussed now or a little later but he he uh was talking about this um uh form that could be filled out at 50% to uh a value that's
>> it's coming up that's on the agenda. Okay. Well, then I table that. >> Okay. Thank you. >> Any more discussion here? >> Roll call vote. >> No. I
>> d I Okay. >> Okay. So moving along is the discussion of our mid-progress review. Um
this is a review board for I never have it right. D >> D dec. It's a standard contractor evaluation form that is done on um when the project
is 50% complete and it is sent only to the construction company. Um it's signed by the select board and it's only sent to the construction company. the
there's pos pluses and negatives to sending them. Um what we have done and Maryanne and Jeff and I filled it out and it's a a form that asks about the progress and what the construction
company is actually doing and how well they're doing it. And everywhere on this form we have said that what they were doing was adequate. We never we never gave them, you know, high marks. We
never gave them low marks. We always said average. >> Can we give them slow marks? >> You can't give them slow marks. Well, well, yes. Yeah, we could give them slow marks, but but everywhere is average on
this. And once you do it and you add it up, you give them a total score. And the total score that we gave them was a failing score.
It comes up failing >> to be average to >> if it's all average. >> But is but is the schedule average or is the schedule below average? Even if the schedule was average, >> it comes up.
>> It comes up a passing score is 80. >> And We came we came up with a 71 because one of the questions asks you about substantial completion. How well
did the contractor handle the project closeout process? Well, if they're only 50% done, >> we can't answer that, >> right? >> And so you leave that blank and we give them a 71
>> and an 80s passing. If we give them average for that, even if it's not complete, they still only get a 79. And so it shows that they are failing when they're not. And we agree that yes,
they might be slow, but they are not failing on this project at all. >> Is it required? How do we do this? >> Well, that's a question for Neil. Neil says it's not required, but on the form it says it is.
>> So the the the form says that that completing an evaluation for a contractor at 50% is required. However, >> the form the completed evaluation
does not go to DAM. It only gets submitted to the contractor. So it's somewhat um I think it has a reduced effectiveness to institute change with the contractor
because it only stays between the contractor and his client. I I've been I've been pretty candid with Jeff that this job has been challenging and and I don't feel as though the
contractor deserves a failing evaluation at this point in time. I think that there have been areas that he has done well in certainly better than average and I think there are other areas that he struggled in relating to schedule and
there may or may not be extenduating circumstances beyond his control that have contributed to that. So, I I caution Jeff in sending the evaluation with a failing score on it
because it can also act as a disincentive to the contractor to not perform for the remainder of the contract. So, it it cuts both ways. It's a double-edged sword. I just wanted to share my thoughts and
my beliefs. Um, we have only used a 50% DAM evaluation when a contractor is failing poorly and is and is not making any effort to
recover schedule and that's not what we have seen so far from CDI. I think they have made good efforts. I think there some efforts have paid off, some efforts have not. Um, but
I think they've been responsive to the owner and to certainly to my requests at the request of the owner throughout the project. It seems to me the problem is the the what is a failing score rather than the
performance of our contractor. I mean 80% >> well not 80% 80 points 80 points >> 80 points >> 80 points I see yes >> okay >> so the the 80 point the 80 point
threshold has been established by DAM that's not subjective >> it's it's prescribed by DAM in the evaluation >> there are eight questions and
an average score for all of well no they the scores change the values of the scores change and so there are only eight questions but and then one question and so and then they don't have
a midterm form >> um and one of the questions you can't even answer until they've completed the work and there's not a not applicable choice so Even if even if they got
you know like there's just no way to do it and have the form blown. Good. >> Right. >> Can we table this? >> Can we table this? >> Yes. Have to be submitted. >> No. I mean you say yes. Rogers or Neil says no.
>> Neil says no. >> Is there an end of project DAM form that we have to submit? >> Yes. Yes. >> Yeah. say, "Let's just submit that one." Because I get the point about not wanting about if we submit it to the company now. >> Yeah. >> They're gonna just say, "Well, that was jerks." And drag their feet even more.
>> Yeah. Becomes It could become >> And I don't think they're dragging their feet. >> No. No. I mean, but like I I don't think it's going to make our relationship with them better. >> No. >> No. >> Okay. >> It seems a couple questions. >> Yes. Stephen.
Um, so Maryanne, Jeff, and you gave them average on everything except say sticking to schedule. They just got a very good uh, say passing grade on the
air tightness, the blower door test. Neil just said, u, if I'm correct, that quite a few of the things he thought they did quite well. So, um I'd like to hear what Dominic thinks of the overall
um progress in terms of quality of work. Um and maybe more of what Neil thinks as far as quality of work and trying to understand, you know, why and then maybe you all have a answer to why you gave
them average. Um, >> sure. I I can jump in then, Steve, on my account. Um, I agree with Neil that I think that um, CDI have done well, very well um, with the quality of work. Um
what we are seeing is excellent work and I think um a blow door test is just a a nice little example today of a comprehensive test involving many of the construction divisions all coming together in uh that in performance right
and this test um showed that all of that was done to an exceptional standard. So that there is one example. Um and so yeah, I would agree with Neil that I think they've done a um a good job.
>> Yep. >> All right. So then maybe Neil with this uh form this 50% form um would you be giving them average on uh the things that Maryanne Jeff and um Elaine gave
them average or >> I I think I think that my evaluation would be reflective of um where I where I believe they have struggled which is relating to the
schedule. Um, I think that we could have had perhaps some more proactivity at the onset of the job to ask more questions at an earlier time. Um, so I think I think that there's been
some some some very good things done. I think there have been some things that needed improvement, but I could not I I wrestled with myself in speaking with Jeff about whether I would choose to
sign a failing evaluation and I kept coming up that I I would be hardpressed to put my signature on a failing evaluation for CDI at this point in the project. That was kind of where I landed. if if you if the committee
could see fit and could re-evaluate uh the responses that the the town provides. And I I'm not looking for an artificial evaluation, but an honest evaluation of
the things that have gone well. Um, I think that there would be enough points to push them over the 80 point threshold, at which point I'd be happy to sign it and send it to them with an 81 or an 80 points on the evaluation and
re-emphasize how disappointed they are to be um incurring additional cost for extended services and that the job is behind schedule. I I would be very comfortable to sign that evaluation on
behalf of the town. Would it make sense to put it back to the three of you to look at it again and see if there are any points that
>> So I just want to >> add and and and I think Dominic would would agree that um deciding factors have not been scheduled. if something needed to be reworked or redone, they've gone and done that and very conscientious about
making sure things are done right. Um things decisions have not been made in the interest of schedule, keeping things fast. They've made sure that they've done things right and if it needed to be
redone, they've gone and done that. Yes, >> it seems strange to have a form to the end of project form that we're in theory supposed to do now and by doing it now accurately dings them a whole bunch because it's an end there's a
question that has the end right I mean it makes me feel like giving them an average with that we don't know the final answer but by answering that honestly it makes it a useless form in my view um it it gives
isn't enough of a a drop in rate that it seems not worth doing. If we're going to do it, I would say an average rate for that too. >> It's hard to know how to work with a form that is >> right.
Yeah. >> That would have 79. So you got to come up with another point or two, >> right? at least one >> right right >> there we would have to rework it and look at >> Stephen >> yes Stephen
>> um well I just you know Jeff Jeff's concern as he expressed to me was u by not uh sending this in as you've uh filled it out is a loss of leverage um I just wanted people to hear what his
concern is I will say personally that um you know I agree. I think this is, you know, a complicated building and what I'm hearing is that they've done a very good job uh at putting this building together. And I think that that is
really what we want. We want a quality building in terms of how it's put together. And I think that to um give them a form now that uh is a failing grade um could potentially backfire and
be a disservice to our building. And you know I think we've we've heard you know a variety of things that have complicated the process causing it to take longer. And you know that's always unfortunate but you know the saying I
think about buildings is it always takes longer and it always costs more. So you know in some respects it taking longer is not a big surprise. Um so you know I would say well we're not voting on
anything yet but um I would say agree with what Neil just said. I think if we're going to send them something, it should be a passing grade, not a failing grade. Thank you. >> I would agree with that as well.
>> Let's see what Andrea has to say. >> Yes, Andrea, I'd love to hear your thoughts. >> So, I think it's like a performance evaluation, right? So, you have the at this stage. So if so think about it as if you had an employee and they were not
performing their job well, this is your opportunity to tell them that they're not performing their job well in advance of giving them a potentially failing final grade. It's almost that's the way that I look at it. Neil, I don't know if
you see it that way. I'm So what I'm saying is that if they're not failing right now, the utility of it given how it's being how they're being rated and the form being imperfect, it sounds like
it would compromise relationship or you know, not to say that they would compromise their future work, but um it doesn't incentivize I guess um at this stage if they're already performing well. So, I'm
I'm just looking at it like a performance review that if it's not going to DAM, it doesn't, you know, it's it's your opportunity to tell them if they're really failing. And we have had projects that the contractor is really failing.
And that's where it's useful because it's telling them this is it's almost like a last chance agreement, right? like you're not performing the work that you need to do. Um, so that's kind of >> performing.
>> Yeah. Thank you. >> Okay. Yes. >> I'm trying to figure out the words I want to put to this. I I feel like what I'm hearing is that ignoring the form there's a lot of expression of they're
doing well and the form doesn't reflect that. Um it makes me feel like we have two choices. Either we modify the form to reflect our overall sense of things or we don't
get it to them. Oh, >> we can't really modify the four. I mean, we could we could change our grades, >> right? We could. That's what I mean. Or >> modify our responses, >> right? >> Yeah, >> we could. Um,
>> and if that wasn't possible, it doesn't seem worthwhile to give them the form at all. >> So, what is the highest score one could get? >> 100 points. 100 points. So it is like video out of
100. >> They want to be >> Yeah. Really? >> Not a C. They want to be >> They want to be Yeah. >> Yeah. Well, I after listening to all of this, I would go along with Neil's suggestion
of tweaking things slightly, getting them above fail and Neil having an opportunity to say we're disappointed in the schedule. Did I interpret that right, Neil?
>> I'm sorry, Penny. Say it again. I would go for modifying the score so it was just above fail and allowing you the opportunity to tell them that we're
still disappointed in the schedule. >> We could change We could easily change two of the scores to >> Yeah, I haven't looked at it >> above average. I I'm I'm >> going through it now and I can assume
you could easily change and so it the and the questions don't have scores of one, two, and three. They have for instance um how was the quality control process managed throughout the project?
You get a zero for unacceptable, a 14 for below average, 16 for average, 18 for above average, and 20 for excellent. So, you know, it it's >> it's pretty interesting, >> but there's the two points. >> There's two points right there. You
know, >> I do think their quality has been with the exception of >> um dare I say it in front of somebody sitting next to me, erosion controls. Uh I think the quality has been excellent.
So, >> so we could we could go back and >> Yes. >> All right. Yeah. Okay. >> All right. >> All right. So, we'll rework this and >> and get it to you. Let's see. Neil, do you sign this? I
>> signed it. >> I do. I sign it and and a and the representative from the town signs it and then it gets sent to the contractor. >> Okay. Okay. Okay, >> we will rework it. I think we'll wait
till Jeff gets back >> and we'll make sure that it is a positive, >> but barely. >> But barely. >> Not barely. I mean, it can be important to just
be on record saying that we're disappointed with the schedule. Uh but that's I mean that's the major thing we're disappointed with >> value this form at all. >> Yes. >> Yes. Yes. Yes. And we gave him a below average on it. >> Yeah. >> I mean mostly because the form says it's
required. >> The the the DAM form says that the 50% review is required. So >> um so that's that is >> that's Jeff's sticking point. That's that's the sticking and that's a
sticking point I can't get beyond is uh but I also just want to go on record as saying that their form is flawed because it has a question that requires an answer but but you can't can't answer the question now because it's a question
for after the project is finished. So uh so the the so >> there's a Marian there's an opportunity to add notes and or comments >> on on the dcam. So I think that you should assume that their performance
thus far is is indicative of what you'll get during punch list and you the committee is reminded that you will again do a final evaluation when all is said and done >> and you'll have the ability to revise
those accordingly. >> Yeah. >> Okay. Okay. All right. All right. Thank you all. Andrea has her hand up. >> Andrea. Yes. >> One question, Neil. Is that the same evaluation that they will use for the final, too? >> It's the same one.
>> It's just there's a check box, Andrea, that says it's either a 50% evaluation or a final >> final. Okay. And for our final report, we do require that you submit when you've submitted the DAM. >> Yep.
>> Um final evaluation. Um, but it's interesting when you when you look at it that way, when you get to the end, will it be the same score? Will it be, you know, that, you know, is it going to improve or will it be the same if it's the schedule
question? So, that's an it's interesting that it's the same valuation. >> It's a good question, right? Huh. >> I don't know. Okay. All right. Well, I mean, but when we
take into account Roger's comment that when when they've had to rework things, and they've had to rework some things, they rework it for the quality of the project and not not to save themselves work in
the long run or to cut corners to keep the schedule. So, like nobody's doing anything to cut to keep the schedule on target. That's the they're they're doing things. >> Well, yeah. The roof panel situation is a good example of that how they, you
know, they they obviously took the roof apart and repositioned some panels because aesthetically it didn't look as good as what everyone was hoping, >> right? >> So, so I mean, I'm sure it was still watertight, but it didn't look so great, >> right? And it was so so you know, I
mean, so that's a good attitude, >> right? And you have to be looking at it from a certain angle. Yeah. >> In order to see that. So yeah, I mean Yeah. You know. Yeah. I like that. >> Right. >> I like they did that. >> Yeah. >> Okay.
>> Extra points. There you go. >> Okay. All righty. Good. I'm glad we had this discussion. >> Me too. Me too. Because I was not feeling comfortable either way. >> Right. Right. Okay. >> All right. On to discussion of the MV MVP grant.
>> All right. The MVP grant. Um, so that's the mass whatever vulnerability program, municipal vulnerability program. So, so initially the select board and Becky applied for a grant and it was going to
be to cover the cost of the so 90% of the cost of the solar panels and that electric pickup truck which we then learned wouldn't power the building. So then we started exploring um some battery storage and um in any
case and after really quite a bit of work on Dominic's part we have discovered that um everybody's part even CDI had to price this out um the batteries are going to cost a lot more
than we initially thought and MVP couldn't commit to covering So, um, so we let go of the batteries. They're still willing to cover the cost of the solar panels. Um, so or 90% of
the cost of the solar panels, um, the purchasing the panels and the installation. So, while I was away on vacation, they sent me an email saying, um, if we could come up with the funds to cover the cost of the batteries, when
would you need to know? Um, and um, and I think that they did that because they knew I was on vacation and they were mad that I was off having a good time and they wanted to ruin my day. Um, so um, so I I really think that we needed to
know that information six weeks ago. Um, and I think at this point we want to just stick to the schedule, get the project done. you know, if MVP could tell us tomorrow that they could cover 90% of the cost of the batteries,
it would mean um it would mean adding on to the project and then that would have to be done after the rest of the construction was done. It would be it would be very complicated. It would add cost. It would add design cost and and more of Roger's
time to cover that. So, I think we need to just let it go for now and say thank you. We really needed to know that weeks ago. Um, and at this point, we just need to move forward with our project. But I
didn't want to say that without bringing it to all of you. Um, and I think that in the future there will be better batteries. Just as these batteries are better than the past
>> and there will be better batteries, they will be smaller because this was reworking a lot of different things that >> and this wasn't going to give us a lot of >> going to give us eight hours, right? eight hours of battery storage during
peak use for like $300,000. Um >> and just wasn't worth it. >> Yeah. And um and so I just but I just didn't feel like I could just make that decision without letting all of you know that. So
>> we'll still let them We will still let them pay solar panels. >> Yes. >> Yeah. Oh, yeah. 90%. Yeah. 90%. Yeah. I've I've I've already put in for reimbursement for the actual panels >> and the panels are here and the panels. >> Yeah. >> So, originally we were going to have the
the vehicle patrol. >> Yes. >> And then we switched that out to do batteries. >> Y >> and now we're not having the batteries, but what >> are we required to have >> a generator? We're going to get a generator. >> Well, we're going to get a rollup generator anyway.
>> We're going to need a rollup in any case. And so the rollup will do this. >> Right. Right. Okay. >> Right. And the solar panels. So if the power is out and it's a bright sunny day like yesterday, uh yesterday was a bright sunny day and the power was out
at the site. The solar panels will provide some quite a bit of power on a bright sunny day. Once the sun is >> provide like live power, right? Stored. >> Right. Right. Right. So, um, and you
know, and and some, um, I mean, the power went out yesterday, right? I was going to say the power doesn't go out in the summertime that much, but power went out yesterday. Um, so, um, so anyway, and then, you know, and so, and we are
going to have the pad with condo going to it because that's building code that's already in the project. And, and this is something that we could bring up. We can get this building built, take a breath >> and then for more funding,
>> right? And then watch technology, you know, improve and then decide, you know, later next next spring. So, um, so anyway, that's what I would like to do is just say to them, thank you, but, um, but we just need to move
on. >> I think that's a good choice. I think yeah, >> we're covered. We don't need to make this more complicated right now. >> Right. We don't. Right. >> We tried. >> Yeah. Didn't we? >> We did. We did. And we did. And you
know, and we really did a lot. I mean, I reworked that contract I don't even know how many times. Um but and and it's not like it was that hard. It was just a really complicated Excel spreadsheet that was impossible to edit. Um Andrea
has your hand up. Sorry, I have so many questions tonight. Um, so when you said that the solar panels when it's sunny out, they'll be providing power, is the building, so the building is designed to be able to take that solar power without electricity to
run it. Yes. Okay. Awesome. Because that's not the case with all of them. So, I just wanted to make sure. Okay. >> Right. The electrician told us that. So, uh, so anyway, he's going to show me what to do. >> Perfect.
>> And this will always be the job description of the librarian. >> Oh, abs. Oh my god. This this library director is going to write the job description. The things I'm going to have to know. Um, like >> like the the shades
are the shades. >> Yeah. So, um, yeah. Okay. Okay. Good. All right, moving on. Uh, discussion of the pendant lighting. Um, Stephen is donating pendant lighting and Maryanne
has them. >> I gota I just got to go back and find You want me to share the pendant lighting? Yes. Okay. All right. >> And this is for the lobby, right, Stephen? >> No. Yes. >> Yes. >> Yes. Not not the not the central
picture, but >> it's for the not the it's for the the entrance the ent. >> So let me share this so the people online can see it too. Um or at least I'm going to attempt to do that. Share.
There we go. this that there you go. You can see it now. Okay. So, um Okay. So, that's the detail. And so, okay. Are there going to be So, we can see it from all different directions. Is that what we're seeing?
Like, you're going to walk in and see. >> That's right. Yeah. >> Is But if you're looking at it from the side, there'll be five. >> Um >> there's five in five in total. That's correct. >> Right. Okay. Um Okay. So, um and then is
the other one the other one is the actual the actual picture. So, folks like to see that I think. Okay. >> Kisses. >> Yeah. They're Hershey's. They're wrapped in foil and everything. They They do look like Hershey's actually. Chocolate.
Think about it. You're going to walk in the library and think of chocolate. Could be better. >> That's Hershey. >> And it's it's page down. Yeah, that's it. >> There we go. Oh, I like them. Okay, so now let me go back here. Oh, I have to I
have to download it in order to um share it, I think. >> No. Okay. Well, I did anyway. All right. Now, I'm going to go here. I'm going to go here and this. All right. There we go. Okay. So, this So, there'll be five of
these. Will they be all the same size or will they be different sizes? um all the same because we um I made some very uh uh small uh small samples or samples of approximate size and this
one is um 14 1/2 in in height. So from the bottom of the rim to the top and then at its widest it's 9 in. And the next size is quite a bit smaller. So we
felt when we were in the space that the small one would be too small. So five of that size identical. >> They different colors like they were in Dominic's um rendering or are they all
>> No, that is that is uh the color if you want to call it that. >> Okay. Nice. >> All right. So thank you. >> Yes. Lovely. And it's it's it's myself and my wife. >> Yes.
>> Not just me. >> Yeah. So, and that's Linda Bills if you don't know. Thank you both. >> Um Okay. >> I think I love them. >> I love them. I uh >> I want some in my home. >> Okay. All right. So, now I'll stop
sharing. So, so we talked about this before. So, the contractor's contract includes the wiring for these pendants, right? >> That's right.
>> Yeah. And so, so I said to Jack like in passing when we were on site that we should just go I asked him if he thought we should just go ahead and have or ask CDI to install these, which would
be a change order, right? Because it would be an additional thing. Um, and so have we had that discussion in a meeting? Have we asked PDI to write that out? No. >> No. Um, so, um, so, so Stephen, you're
you were going to order them directly yourself. Is that right? >> Um, I'm going to have my brother, who's a architect, order them and he'll get the standard architectural discount. >> Okay. >> But I have not had him do that yet.
>> Okay. So, could you find out how long it takes to get them? And uh like it might be something that if you ordered them Friday, they'd be here Tuesday or it might be that it's a
12week late t wait time. Um right. So, can you find that out? >> Sure. >> Okay. And then and then Dominic, could we ask for pricing on installing them?
>> Yeah, absolutely. >> Um because and I mean I just think let's get them installed now unless it's a billion dollars. >> Anything less than a billion dollars or and they they have their ladders there
already. >> They do have their ladders and it would be the would it be the electrician who would install them? Yes. >> Yes. And the electrician is lovely. Uh he might be my favorite person I've met >> already. >> I think he is. Come on.
>> Huh? >> Mark. >> No, the electrician is great because he told me that solar panels would work on a sunny day. So, okay. So, that's good. All right. So, and then we that'll just be a change
order and as long as it's reasonable, right, we Elaine and Jeff and I will approve that. Okay. And that's provided that they can be manufactured and shipped here on time. Right. >> And >> and Stephen, will you let me know as
soon as you find out? >> Yes, I will. >> Thank you. >> All right. Okay. >> Okay. That'll be really nice. >> That's great. Yes, that's a third bit of good. >> There you go. Yeah, >> it's a great word. >> So, I have one question.
>> Yeah. >> What does um Oh god, why am I drawing a blank? Uh >> when I get when I remember, I'll ask. >> Okay. >> Yeah. Yeah, that's okay. We all have that.
>> Oh, yeah. All right. Do I have and does anybody have any unanticipated business? Anything else you'd like to share? >> Yeah, I'd like to bring up something. Um, I think it's time for another site visit.
>> Well, you know what? Yeah, we just we're talking about that today because they are going to be putting >> um paint >> paint on. They are painting. They are starting in the um meeting room, but
they are um putting the I'm blanking the primer on all the walls, >> priming everything. >> They're priming everything. And they are going to get uh let's see, Dominic 2x4 sheets and they are going to put our
choices our two choices of the green, the yellow, and the yellow. two choices each and they are going to let us know when they have them off. Mark is going to have that done and then we are going to go there after 3:00 when
the workers are out of the building so that everybody gets as much as possible everybody gets a chance to see them. We will schedule a couple days so that not everybody can get there at 3:00 on a certain day if you can get there at
another time to come and see it. And we want to do it early when there's daylight because >> there's not a light because there's not it's you know there's not real lighting in the building yet. >> Yeah. >> But there's a lot of daylight. >> There's a lot of daylight and they >> three or five will be far
>> and they haven't even taken the film off of the windows yet. So it's amazing how much light there is. >> Yeah. >> So So do you think that will happen by next week? It was hard to know. They're going to let us know when that is done
and then and then we'll schedule >> two days for people to go and see that and then um and then we can just have site visits those two days. >> Okay. >> Okay. >> Okay. >> Okay. >> Great.
>> Anything else? Anyone else? >> Penny has an announcement about the friends of the library. >> Oh. Uh with Turkey. Turkey. >> Turkey trap. >> Turkey trap. We have seven people signed up to race
>> already. >> Registration open today or yesterday? Today. >> And we already have I don't know like $5,000 in sponsor money. >> Wow. >> We have been beating the bushes.
>> Yeah. So, um yeah, >> you know, dust off your running shoes. Window World um is our Apple Pie sponsor again and the New Salem Museum is sponsoring again and Greenfield Savings Bank and >> it's a very impressive bookmark.
>> Yeah. Yeah. Yeah. >> You read all the sponsors on that bookmark. It's a very impressive place. It's a lot >> and I just I mean I I would just like to thank again all the people that did all the work to obtain all of that fun. >> Yeah. And it's not all people. There's a
very few people on that list who are working really hard. >> Thank you, Samantha. >> Yes. >> Well, both of us are working very hard. >> Yeah, it's a really good crew. >> Yeah. But we have a great time. It's the most fun thing I do. I got to say that from you. >> Yes.
>> Yeah, it is a fun. >> So, so anyway, it's Saturday, November 22nd, Saturday before Thanksgiving. >> Um, and there are 10 people registered to run. So uh so registration early bird
registration open today. So uh so >> and there is also a um a walking special walking cat too. >> Yes. >> Because I was going to do that. >> Yeah. Well, you can sign up as a walker. >> Yes. >> So your time, you know, reflects the
fact that you walked, not that you ran really, really, really slow. >> Okay. Good. >> All right. We do not have >> their name by CF. >> No. No, we do not have another meeting
scheduled for August. Um, we could try to schedule one. >> Yes. >> Okay. One month from today. >> When is that? >> One month from today is
one, two, three is the 19th. I know that you're gonna have to those two weeks are going to be hard for me to do. So, um that's okay. You guys can definitely move without me. But >> I would prefer a different day.
Different day than Tuesday. >> Do you have the 26th? How about the 21st? Thursday the 21st. How about Thursday the 21st? Yeah, >> I keep and know Thursdays are always good for
me. I can always remember Thursday. >> Thursday at seven. >> Dominic at seven. >> Thursday the 21st at 7. >> Wow. >> Away. >> Yep.
>> I'll be away. >> You're going to be away? >> Yeah. Um, >> we have two. >> Okay. All right. So, >> the 28
>> that works for me. How does the 28th look to April? >> That works for me. >> It looks okay. And that's what day we did that. >> Thursday. >> Yeah, that would be fine. >> I can do that one. >> All right, we'll move it to Thursday the
28th. >> All right. >> 7 p.m. Okay. >> 7 p.m. >> There'll be a lot done by then. There will be a lot done by Elaine, you will keep us of when we might visit the building. >> Yes, I will definitely let you know when
the building will be ready for visit. >> Will we have to post that? >> No, we don't. It's a site visit. >> Yep. >> Great. >> Excellent. Do I hear a motion to adjurnn? >> I move. I second.
>> Roll call vote. Yes. No. I >> Elmas I >> Foster I >> B I >> J I >> Boss I >> Valo I Good night all. Thank you very much and this is everybody really exciting. >> Good to see everybody everyone.
>> You as well. Bye. >> Hey good night. >> Good night. is great too.