--------- Hello. >> Hi. >> Hi there. >> Hi. >> Hi. >> Hi, everybody. Hi. Um I know Michelle is not feeling well but is I think she planned to be here
but had asked me if I could share. >> Okay. I sorry I just wrapped up uh something and um my email is exploded while I was
>> Okay, here's Michelle >> doing a thing. So, give me just a second to >> Yeah. >> pull up the agenda again. Hello. >> Hi. >> You finished. You finished early, Kate. Huh?
>> I just dropped a um So, >> if you need a break, I feel better. I don't know what was going on today, but I I feel better. >> There's something nasty going on. I might be able to take over, but I could just use like a >> Okay, that was pretty intense. I could use just a minute.
>> Yeah, that's that's fine. That's fine. So, let's see. Uh, I think we have everybody here because Brad's No, let's see who's missing. >> Elizabeth. Oh, here she >> Elizabeth, right? Yeah. >> Yeah, she's here. I was just texting her. [Music]
>> Um, but she's I'm just I just let her in. So, >> Okay. >> Um, good. So, all right. And so, you heard from Brad. I Okay. >> Yeah. Okay. He's away. He's on. >> Okay. >> Okay. Hello, everyone.
Hi. >> All right. >> So, we're gonna um we're going to start tonight with the minutes as we often do. We have a quorum. So, everybody's here. >> Um so, does anybody have any comments about
August minutes? I um already found a mistake in the minutes which I I um had forgotten to put Brad as a yes for um approving the July meeting minutes. So, I added that in. >> Okay.
>> Oh, didn't notice. Okay. The only thing I only The only thing I um noticed was the Council on Aging, I think, is like an official council, so I think it's supposed to be capitalized, but that was it. Everything else looks Everything else looked fine. I figured if I didn't find that, Brad
would. But he's not here. or editor-inchief, right? Does everybody agree with that? Because it is is an official a um agency or I don't know if it's an agency, but >> Yeah, that's right. >> Council. Yeah. >> Yeah. >> Anybody have any other comments about
anything? No. >> But it looks good. >> Oh, what's that funny sound? >> I don't know. If needs to mute, I think. And maybe does
someone have two devices on or something like that? Sometimes that happens. >> I don't, but you were you were muted at that time, Kate. So, I don't think it's you. >> Huh. >> And it has stopped. >> Yeah. Okay. All right. Does anybody want to make a motion to accept the minutes
with it as changed? >> I'll make It's me. Sorry, >> Pam. It does look like you have two devices on. Oh, yeah, you do. You're right. One of them's one of them's blacked out, but
wait a minute. How could it be? >> Pam, do you have your phone as well as your computer on? >> No. No. No. >> Okay. Want to try logging out and logging back in? Okay. >> See if that works. >> We can just We can just wait on the vote
then. Yeah. See, something is still here called Pam. That's >> So, I'll remove that person. >> Thank you, man. That's gonna be the >> Okay. >> There we go. Now, just one of Pam.
>> Oh, now it's just one of Pam. Okay. There we go. >> Crazy. >> Okay. Um, so Pam, were you about to make a motion? I was about to make a motion to accept the minutes as as a um
word retrieve amended. >> Okay. Anybody want a second? Also, >> okay, Elizabeth seconds. Okay. All in favor? We have to give a roll call. So, Mel, >> yes. >> Uh, Elizabeth, >> yes. >> Kate,
>> yes. >> Yes. >> And Michelle, yes. Okay, those are gone. Um, and can I just um bring something up about the June meeting minutes? I'm still waiting for the final um name policy. So, I haven't been able to submit those. >> Oh, I have it. I have the finalized
naming policy. >> Oh, awesome. >> I'll send it to you right now. >> Awesome. Thanks. >> Okay, >> I'll be right back. I'm just going to put my dog in the other room. >> Okay, >> sounds good. Um, the next thing on the agenda, and
Marion already knows about this, but um, it came to my attention that Elizabeth really wants to be on the grand opening committee, and we'd only talked about two people. So, I just wanted to run it by everybody to see if that's okay because it's not a quorum if we have three people, and she's already done some work by sending out the meeting
notice. So, is everybody okay with that? Because I remember when we I brought it up, Pam and I were the only ones that seemed really strongly interested when Maryanne said too. Is everybody okay with Yeah. Okay. >> Yeah, absolutely. Thank you. >> Okay, cool. We're done with that then.
Um, and then we have to wait till Marian gets back. Let's do the quick. >> And I will say it was a little bit of a miscommunication on my end because you asked me to ask the friends to join the committee and I sort of >> I took that as a as a opportunity to go
forth and conquer and then Maryanne was like, I think we should talk about this. >> Yeah. Yeah. That Yeah. So, I was a little >> No, I'm sorry to jump in like that, but I do want to be on. >> It's okay because I just had to ask what's a quorum because I thought we'd only only could have two anyway. So, it's fine. The more the number because
it's going to be a lot of work, but and you already have taken some initiative, which is perfect. Okay. Um, so let's do the quick things. So, you want to do talk about the black and white printer next, Marian? >> Right. So, so I've just been thinking about how to have
um you know, generous access to printing and copying at the library in a way that we can afford, right? And um and
printers are um even expensive printers are junk that jam up and print badly and the ink costs a small fortune, right? So, and me being
the person who's responsible for taking limited resources and stretch them as far as I can, I get overwhelmed by that sometimes. So, and so I was talking to Gail Huntress and um Graham Septum from the broadband com committee and they're
both techies and we were just talking about the shortcomings of modern technology uh mostly being printers and they said just get a black and white printer, you know, like a if you just eliminate the color printing part of it
they can be much better machines, Right. So, so then I said, "Okay, if we just get a black and white printer and a sort of a higherend one, we still just only have room for a countertop printer. So, we don't have
room for a freestand standing copier of any kind. Um, but we get a better one, you know, that has that uses toner instead of ink and that you can put a whole room of paper in a tray at a time. Um, then we can let people print as, you
know, print black and white copies generously to their heart's desire. Um, you know, as long as they're willing to pay a reasonable fee per page. >> So, and it would be a it would be both
an expansion of services and because I would get one that people could print directly to wirelessly, you know, from their own devices. Um, so it would be an expansion of services in some way, but also a reduction in services because we would eliminate the printing color
providing print color printouts. But most of the color printouts we end up providing are when somebody's printing a label or an application from a website or something and it has color on it and and then they don't necessarily want to
pay for the color print out because they didn't need all of that color. But that's how it came. Um, and so this would just print that stuff in black and white. Um, and people wouldn't end up, you know, either feeling like they
should pay for a color print out or pay or or using color ink and then not paying for it because it's not what they wanted. So, so that's what I'm thinking. I think we can get a higher quality, better operating printer that's just a black and white
printer that will serve the community better. Um, and will be less stressful for staff. >> That makes sense to me. >> Me too. I had a nice one in Ammerst and that was, you know, now six years ago, but it was Yeah, because the whole wing
of preschool staff used it and it was just a black and white printer. It was great. >> So, yeah, that makes sense to me. Can I ask you a question about that though, Marian? Do you ever need a color printer for like >> Well, well, we would still have a color printer for staff.
>> Got it. Okay. I just wanted to make sure. >> Yes. Yeah, we just wouldn't It just wouldn't be a color printer for the public. >> Yeah. >> Can I ask a question? >> Yeah. >> About this. >> Would you still have a limit on the number of pages that people could make?
>> No. >> No. >> No. So, what happens if one person comes in and wants 400 copies and runs you out of or toner? >> Um, well, you'd always have a backup toner, right? And that and so like the
one printer that I've looked at already, 400 copies wouldn't run us out of toner. So, >> okay, just checking for a hypothetical situation. >> That's good. Oh, no. Go ahead. Um, and I mean, and again, like, so
I really think in the whole time I've worked at the library, I can only think of two times when somebody wanted to make more than a a handful of copies, right? So,
um, so I think there's a possibility that somebody will want to will come in and and want to make 400 copies. The other thing I'd like to do is raise the price from 10 cents a copy to 15 cents a copy because even at that, I doubt we
cover our costs or we might cover our costs. Um and um and then you don't have somebody coming and making 400 copies because it's half the price as the what
they can do in town. >> Yeah. So that was my question is like how much how much do they charge now if you go somewhere? Anybody know? >> Um I know at the Jones they charge $10 10 cents. Um but I can look up Staples or something.
>> Yeah, that's what I was wondering. A place like that. Yeah, I had to print I have had to print stuff there because it was just too much for my little printer, but I can't remember what they charged. >> Comparable. >> It does seem to me reasonable that you might pay a little bit more here because
of the convenience of not having to go to town, >> right? >> Um, and you know, we don't have the economy of scale that they have at a big coffee shop. So, coffee shop >> 24 cents a page at Staples. Sorry to interrupt. >> Oh, sorry. How much? >> 24. Wow. >> Okay.
>> Wow. >> Charge a little more, Maryann. I think Yeah, I agree with I Yeah. >> Yes. Let's go to 15 cents. >> Okay. >> Okay. All right. And um So, >> and will the first few be free or something like that? >> Well, so here's So, we don't No, usually
we charge, you know, and and but if somebody doesn't have a dime, we don't take their print out and tear it up, you know. um we we just say, "Oh, get us next time or whatever, you know." Um we so I don't charge for tax forms and I
don't charge kids for printing their homework. Um but other than that, you know, people pay if they have the coins, you know, and then if it's a dollar's worth, they have they, you know, they give us the dollar. But um you know, we
don't break a 20 for 10 cents. >> Yeah. So, um, and people don't have cash like they used to. Um, but most people who print, you know, most of the time pay for what they print. So, yeah.
>> Okay. >> Is that Do we need to take a vote on that? Because you want us to pay for the printer from the >> No, no, it'll just come out of the um, you know, the construction. >> Okay. >> You know, FFN budget. >> Okay. Can I ask Can I ask one more question? Does the library have a Venmo
account? >> No. Um, and I don't think there's a way for the library to have a Venmo account. Um, so, um, yeah, >> got it.
>> Yeah. >> You could you could also also have a little dish of coins in case somebody doesn't want to take all the change back and you have enough change. You know what I mean? So that if somebody doesn't have the 15 cents, they can take it from the dish. kind of like the penny dish. I mean, you know, a lot of people don't
like to carry coins around, so >> Right. Right. If it becomes an issue, it's not an issue. Yeah. >> So, it's not an issue. >> Okay. All right. That sounds good. Um, do you have any quick updates about anything before we delve into the
meeting room policy which will take? >> Yeah. So I have started working on um this so October is so I just submitted the financial reports um so that always feels good to have the state reporting
done for the year. Michelle came and signed it um and I submitted it so that's good. Um and um and October is when Cultural Council grant applications and New Salem Academy grant applications
are due. So I just had um a a a good solid idea for a New Salem Academy grant um on Friday afternoon. So I'm working on that. Um, and then with
cultural council grants, I'm encouraging people to submit their own applications and I'm writing letters of support and then I will submit some applications, but instead of me submitting all of the applications, I've encouraged a couple of people to submit applications on
their own um to the cultural council for programs that they'll do at the library and I'm giving them letters of support and saying that I will sponsor and host the programs. Um, so we'll we'll see how that goes. Um, and then I will submit
some grants, but I haven't done any yet. So I'll be busy doing those between now and October 15th. Um so just tonight, just before this meeting, the library building committee had a meeting because
um for quite some time I've been aware of the beautiful windows on our new library and how they will present a hazard to birds and um and so we couldn't add, you know, bird safe glass
to the project when we w before we went out to bid because we were concerned erned about being able to move forward with the project. And then I have done a I've been doing a little bit of research about other things to do and um and then we're near the end of the project and we
still have contingency funds left. So we've decided to apply a product called feathered friendly film to the exterior of the windows. Um, so it's a film that
has white dots every two inch and inches in a grid and you apply it to the exterior of the windows and it prevents 94% of bird strikes. Um, and so I don't know if any of you have bird strikes in your home. We have bird strikes in my
home. I've tried all kinds of things on the windows. I have now learned that putting things inside the windows doesn't help at all. It has to be on the exterior and it has to be a pretty um consistent grid. Um so they've
applied this film at the Hitchcock Center and at the Department of Fish and Wildlife in Hadley if you want to drive by and see it in one of those places. Um and so this film will be applied before the building's open to the public. So it
will always be the public's experience of the building. Um, you see it less from the inside than you do from the outside, but it will affect people's experience of the windows, but it will save birds lives. And we're building a
building with very large windows in the middle of a wetland meadow and woodlands. Um, uh, you know, we're it's a place where birds are going to be. We should protect them if we can. So, >> great. >> Yes. So that that's something that I've
worked on and then tomorrow morning. So have I told you that the well at the library so the well is a public water supply. Have I have I talked about this and how it's subject to testing? >> So tomorrow morning I'm meeting with the certified well operator. Um the well
pump is being installed tomorrow but the well but the water but there aren't any plumbing fixtures yet. So there won't there you know. Anyway, but he's going to come and just sort of get the lay of the land and and make sure that we have
everything we need um and answer any questions that come up and um and then um you know the so those they're they haven't started installing the subject system yet and the plumbing fixtures will be installed
um by the week of October 13th. Um, but we have to do water testing and then radon testing before we open. So, I'm working on those things. I have a vendor to do the radon testing. Um, so, and
this is, you know, this is just stuff that um is is falling on me to do. It's not part of the construction project. So, anyway, so those are all things I'm working on. >> Looks like Kate has a question or a comment.
>> Okay. I know that I think the only other public water supply in town is at the school. Is that right, Marian? >> Well, the school um actually the athletic club um has a public water supply, the Pine Brook camp um serious community. So,
>> there's actually a few. >> Yeah, >> because one thing I wondered like our neighborhood we have like a you know we try to coordinate sewage pump out. We um also try to coordinate sometimes a chimney sweeping >> or or actually our chimney sweep does
that tries to make sure they come and do all the shoots berries at once. I was wondering if there's any way to sort of plan that just to save on travel costs for other >> Yeah, we're using the same um certified well operator as the school.
Um, so which to me made the most sense um cuz it was already somebody who was coming to town and it was um so I spoke to the certified operator that does the club um and this certified operator so there's a
series of um paperwork and plans and stuff that had to be developed and if the if we went with the certified operator for the club then I was going to have to find somebody to create all of that document. mentation or create it myself. Um and um and so this or this
it's this is husatonic um well operators or something, you know. Um and they're just this is what they do. And so it to me it made the most sense to use them because they could >> um all of our needs. Yeah. Knowledge.
>> Yes. Yeah. So, um, but I did speak to the one that the club uses. Um, and, um, you know, it was like once I learned it, then I was like, okay, the school must do this. And then I was like, oh, the club must do this, you know. Um, and of
course, you know, Mark Osky was very, he replied right away and told me who they used. And then, um, so, so we're in good shape. We just have to have the water operational so that they can take the samples and we can um continue to move
forward. Um so they when they tested the wellwater it didn't test um positive for PIFA they will test it again and continue to test. So now we don't have to treat the water in any way. Um but that could change and
then we would have to um put in a filter um just because we are within the you know there there are wells all around it that do have PAS um there are also wells that don't have it. So, um, >> yeah. So, um, so anyway, so we're
working on all of that, you know, keeping the project moving along. Um, and then getting doing the different testing and, um, I think I've ordered all the furniture that needs to be
ordered. Um and um and then all of the um the broadband committee got a grant that paid for um hybrid meeting equipment for the small study and a couple of nice laptops
um and all of the uh they're paying for the internet installation and the router and Wi-Fi extenders. and the switch and I've ordered all of that
equipment. Um, and they will reimburse us for that. >> Um, that's great. >> Which, yeah, which is just great. Um, so >> true collaboration. I love it. >> Yes. Yes. Yeah. They've been very helpful.
>> So, yeah. So, >> okay. >> Is there anything else? Are you ready to look at the um the Google doc which I'm not I'm not so great at like showing things. If somebody else can show it. >> I can show it. >> Okay. And then pull it up.
>> Figure out who can edit. >> Yeah, let me pull it up. >> I can edit it, I think. >> Okay. >> You should pull it up, Kate, if you're gonna Well, actually, I don't think you have to pull it up. Um >> Yeah, but why don't I? Because it'll be easier for people. Okay.
>> All right. of the 27 million tabs I have open, which is the one >> sounds like me when I was working on this, I had all the tabs of all the libraries open. >> My gosh. Um, >> all those links that Mar helpful. >> Okay,
>> I need to be given sharing. >> I just did. >> Thank you. It's really it was interesting to look to see the kinds of things that who knows if their policy had the some of these issu some of these things initially or if they ran into issues and
decided to um change it. But it was it was just interesting because they were all a little bit different. There are a lot of common things, but >> yes. >> Okay, I've just made everyone invisible so that I can see the whole screen. just fun to see. Michelle did a great
job pulling up together a bunch of different policies and then I sort of reorganized it a little bit and and then I just made it some step up um to try to help get the application process going for you Marian just kind of what we call forgive me in my team we call it a
shitty first draft so that you there's something to react to um rather than just looking at blank screens. So um this is what it says right at the top draft. All right. How about >> place to start, Kate? >> Yeah. And so the the beginning statement
really was from our mission from our bylaws. It was our mission statement. And that's what I pulled up to. I figured that's a good place to start, right? >> You bet. >> But Marian already suggested Shootsbury Library users. >> Yeah.
>> And then in that case, I think it's not a capital L because we're not talking about the building there. Right. Right. Right. >> Okay. And it's been a day. All right. >> Um, I don't know whether people want to Pam. I agree. I meant to cut this
entirely. So, I'm just gonna delete it >> one way or the other. >> Um, so we've got kind of the same thing twice. So, I thought it was >> Yeah. >> Oh, yeah. Yeah, I see that. Okay. >> Okay. So, you're right. >> Yeah. >> I think we should just cut the bullet.
>> You know, that was one thing I found really interesting is some of the libraries were rather repetitive and I think it's just their way to hone in to people like this. These really are the rules. It was just interesting to me. But anyway, I don't think we need to say more than once, but >> okay.
>> Okay. >> So, I don't know whether people other I haven't looked at this today. Um, >> there were some things that we just don't know yet, right? We don't know. I don't know how many parking
>> Can you go Can you back up a little bit though? >> Of course. >> That paragraph the paragraph that we Okay, Paul, what do you want? purpose, purpose and priorities. Yeah. Yeah. >> Okay. >> Yeah. Just make sure we all agree on that. So,
it was interesting. One only one town, I can't remember which one it was, actually had to clarify that you couldn't use it for birthday parties. They must have run into a problem. >> And so, that's a question. >> I know. >> Well, why? So, so here we are in
Shootsbury and we are the only public place that we have that somebody could possibly use indoor space for a birthday party is the athletic club. >> And I know people who've had their
children's birthdays at the athletic club. Um, and I personally don't have any kind of an issue with that, but some people might not feel like that's where they'd want to have their child's. >> So,
why couldn't we consider that somebody could use it, that somebody could rent the meeting room and use it for a birthday party or a wedding um or a a retirement party. and they pay some
nominal fee, you know, some kind of nonp partyy that doesn't have alcohol. Um because we don't have anything else in town, >> right? But it was interesting that there was only one that said that. That's my point is that must have had a problem.
But, um, what I was just thinking, there was there were a couple of libraries that did have fees for, um, like if it was a business or a nonprofit, in which case you if it was a birthday party or retirement party or something, then you would charge a fee. But that figured
that was like further down the line because this was already a lot that we're going to be dealing with tonight. But that was another thing I did see in a number of places, >> right? And one of them also, one or two of them also said if you're going to charge if you if it's say an individual or something or a business, they can't
charge a fee, but they could accept donations, but they still have to give a percentage to the library. So that was interesting also. And I like the way that Leit sort of presented it as a grid. I wonder if we could do that for our final draft where it says like, you
know, organization that's holding a library event free, you know, and then it goes sort of to the more expensive ones if we're going to have more expensive ones like a forprofit company, you know, that kind of thing was $50 for Leverit. But that was it was a good um
visual. >> I agree. I just felt like there was more than like we could get to tonight. But anyway, at least that's I didn't have the time to get to that, but I did want to bring that up because a number of places did have some kind of fee that they charge for businesses or nonprofits or >> um individuals. >> Okay.
>> So, yeah. >> So, that's good. So, anyway, so the go so the goal is not to complete this tonight. >> I don't think so. No, there's just >> still so much to talk about. >> All right. Few. Okay. That's why I started I started by making that list of things to consider because there's some
bigger issues in there that I found in other library policies that I thought we needed to get to. But anyway, >> yeah, >> Madam Chair, can I I I really like your idea of things to consider. Um because like a fee schedule is one clean up, you
know, other parameters or and we was just outside of the scope of where we got to so far. >> I have that open so I'll just add that. Yeah, but I I I do wonder whether we might just want to work on the draft we have now instead of >> No, no, I'm gonna just make a note just so we don't
>> Great. Thank you. >> Yeah. >> Okay. >> Go ahead. >> Okay. So, back over here. it. I mean, the one thing that I will say is that it seems to me that birthday parties are one thing, but weddings are a whole
another ball game in large part because of the amount of time that it usually takes to set the room up and to clean it up again. And that may mean that like if somebody wants to have a wedding on Saturday, you might like my I might block use for the like a whole weekend
or something. So just something to think about when we do get in to like how not just the day itself but the total setup and >> turn on time. >> Right. I do know a librarian who had a wedding ceremony in one library
and a reception in another and >> you know and uh and so and yes and I do I think we'll become a wedding venue. No, but um but but what if somebody
came to us and wanted something like that and they were having a wedding with 25 guests, right? Because it's not this is not a big venue. So, >> so like I was like reading all this stuff and I was like I want it to be
more accessible than so. So, and but we may find that some things are just pie in the sky and we can't do that and yeah. So, okay, that's fine.
So, um there are probably I I just sort of clearly in bold and uh like underlined punted other rules about policies, fire codes, etc. >> Right? I don't know how comprehensive or
whether we can refer to other documents or what, but like you know you can't park in front of a fire door or whatever you know the thing's going to be, >> right? So, and this is so there are I mean if you want to put there are 12 spaces and then I think there are eight
overflow spaces along the driveway. Um and um and then we're in conversation with the highway department about um overflow parking at the highway
department during for events when the highway department isn't in use. So the highway department is closed after 400 p.m. They're not there on the weekends in the summer. They're not on there on Fridays. Mhm.
>> So, the library will plan larger programs during those times um because then it'll be easy to park for people to park at the highway department. Um and um but we're just, you know, we've had some
conversations and nothing is um set in stone yet, but we have an agreement. Um, so >> I think we should just punt that until the agreement's codified and then we can pull it in, right? >> Yes. >> So, are you okay with what I how I
edited it? Parking at the library is limited to I just guessed Marian 12 stall spaces and you'll leave the driveway. >> Yeah. >> Yes. >> Okay. >> Okay. >> Yeah. So, once that gets worked out, then we could add the other piece about parking across the street. So one of
them I think it might have been Hadley talked about you know might need maybe you might need to get police and I thought yeah what if there was a really huge event and it's at night but crossing that road is because the room >> that's that's something to think about >> right but the but our so our meeting
room seats 50 >> and then well it seats 49 and then there's room for 15 overflow seats >> in the lobby. So um so with that's as big other than like a grand opening
celebration the the events won't be huge >> and you know and not so if there are 50 people who come not all 50 are going to have a car um >> we can encourage we can encourage car
pooling people will get that after a while too I think. >> Yes. >> Okay. >> But anyway that was just a thought about crossing that road. I mean, having worked on the burm for the garden club, it's like people just whiz right by even when you have cones out there. >> So, Marian, given I just put
approximately 50 for theater style seating. Are you okay with that? >> Yes. >> Okay. >> Oh, yeah. And then you had that other um question there Kate about should we about >> I think we need maybe we need to punt
that right because >> about the fire >> or maybe we don't I just I don't know when you look at other policies you've done a comparison others have done more of a comparison do we assume that people comply with like fire codes and stuff
like that or >> we do so we don't need to put any of that bump in right Okay, done. I might make this town bodies just cuz bodies by itself sounds so freaky. >> I know. I bet the town body I I was
trying to think what other word could be used by that. A committee or council or something. >> Yeah. >> Well, we call them mostly committee committees here in this town. Yeah. >> Are you okay with that? town committees here after town comm should I do should
I just do that I was trying to find something that covered all of them but would that be okay >> they're mostly all committees right >> well some of us are boards select or I can't think of who else is finance committee
>> you could put a slashboards committee >> I was trying to just keep it short >> simple >> I think committees is fine if that's mostly see what I think of what we call them. I can't think of many boards. Well, there's a school committee. They made at school though. >> Anyway,
>> yeah. So, Maryann, like I started to get myself a little confused. Are we going to have a different policy for the study small study room or or would this apply some of this apply to the other one? Cuz when I was writing it, I was like, "Okay, well, obviously the um the little
study room is not open after hours." So, um, >> right one for the small. >> Okay. >> And because that that seats four >> and that's a mistake I have. I had six.
>> Yes. >> I had no idea. >> Right. Okay. Okay. >> Yeah. And of course, other libraries have bigger or more study rooms, so I wasn't really sure. >> Yes. Yeah. >> Okay, that makes sense. Um, okay.
And with a small study, um, you know, like I think with the big meeting room, it's fine to have, you know, a thing where people have to book that by a week in advance, right? But with the small study, I would like it to be that somebody could come in and it's not
being used and they could say, "Could I use that room?" >> Yeah. and and we would say yes, but somebody's got it reserved at 4. You can have that. Yeah. >> So, I think we can have um more flex. You know, if nobody's using that room,
the door will just be open and somebody could choose to go and sit in there. >> Um and if it was booked, we can have a some kind of a schedule, a whiteboard or something on the board and then say reserved, you know, at at this time today. So, >> Oh, that makes sense. Yeah.
>> Yes. Um, so >> okay, >> you want Okay, so that is actually kind of a separate scope because we didn't write anything about booking the small room in here at all. So that would suggest another >> Right. Right. Initially I was talking I
was talking about including both of them, but then I realized it could be very different. >> Yeah. >> Okay. >> Um, so what did you like? I put a minimum of seven days, but I thought is there some time that you might need more? That's why I thought the 14s
preferred just to make it I don't know. I just was trying to think of like the worst case scenario where somebody comes in and you're out and I don't know. >> Right. Well, I I think we that we can do it like that. We can say a minimum of seven days though 14 is preferred. Okay.
>> Um >> and some of the policies also say like the library will respond within three days, three business days or something like that, right? which maybe is good for to not have many follow-up calls all the time, >> right? >> Yeah.
>> And then and then there are things like say I'm on vacation, there will be somebody who is trained and tax tasked with managing this. >> Right. >> Right. I assume that, but I just wanted to make sure that >> Yes. >> But you wouldn't just in case you need
more wiggle room than seven days if something super busy or whatever. >> Yes. Okay. So, do you want library or staff will respond to applications within five business days? >> Yes.
>> And I already made that edit for three months for you, Marian. >> Thank you. Yeah. >> And then just to be clear, um I think other libraries have this applicants 18 years old thing and then I'm like
Marian's gonna want the teens. I just had this hunch and then I'm like, so I'm going to make something up which she'll react to. So that's where we are here. I don't know if that's where we're ready to be, >> but let me just before we go racing down
there, I just wanted to see is there any other feedback that anybody has about stuff that we haven't sort of looked at together yet? >> No, I'm good. >> Anybody else got anything else? We went through parking. We're kind of in
>> Okay. >> So, so I I'm wondering if there's another section about requirements for the room >> like that you have to put all the chairs back. Did we already >> We didn't get that far. >> Okay. >> Yeah, I think there there's going to need to be. I mean, I sort of referred to it because I said and restoring the
room. But actually, Miriam, what I'm gonna do right now is I'm gonna pull all this application bump into a comment, >> because you should do that, right? >> Right. >> Um, I just I didn't want to lose it in case the thinking's useful, >> right?
>> Oh, no. Can't do it that way. Um, I have to have to attach my comment. >> You can't delete this stuff for No, no, no, no, no. >> Oh, yeah. You can't just make it as a >> You can't delete it if it's a comment. Um, Maryann, you'll know what to do when you get that when you get there. Once
you've got what you need, you can delete it, >> right? >> Yeah. I What you're saying, Elizabeth, I felt like I had no idea what the equipment's going to be and I felt like that Maryanne needed to do that more. Yeah. So, >> yeah. I wonder my thought would be just to copy it exactly from another library
and then we can edit it as we get it in just so that we don't forget it. Maybe >> we we won't forget. Shootberry library has 40 chairs. You know, a lot of the the libraries say specifically everything that that they have so that people can use them and then say exactly
what they need to do to in order to leave the room basically exactly the way they found it. >> Right. And that's a whole section in a lot of them. So, I think there's plenty. Yeah. I just I didn't get that far. I thought I was going to work on it today, but I had an excruciating headache, so I didn't get to it. So, what we could do
though is put a section in here that's like rules and regulations for facilities because we've already got Okay. And then we could have other facilities TK. >> I mean, that's something that Maryann can work on or we can also assist by,
you know, looking at stuff that the way other people have put it together. But yeah, all of them are very specific, >> right? I just wanted to put a space in there so like Elizabeth saying we don't forget. >> Right. >> Yeah. Yeah. Yeah. Yeah. >> Right.
>> One thing I liked in um Hadley's is that people have to remove their trash. Um, yes. And and I wondered what you thought of that because >> we have very limited we'll have very
limited janitor service and very limited storage space >> and um and there are times in town hall when a committee will have a meeting and they'll have food and there are pizza
boxes and soda bottles and >> and I think I think we should welcome people bringing food in but that they should remove their trash. >> Yeah, I agree. >> Makes sense. >> So, what about the floors, Maryanne? If
people have food or cookies or crumbs or children who get I mean you can sweep up the floor is the expectation that It will look just the way it was before
they came where the floor gets mopped or >> Yes. >> You know what I mean? >> That's what I would think. I would hope so because otherwise it's going to fall >> right. >> Yeah. >> On library staff. >> Library staff. >> Yes. >> I'm pretty sure one of the libraries had
ex exactly that, Pam. They That's how they stated it was it needed to be looked just like >> I would be very explicit about that. >> Yeah. Yeah. Yeah. I agree. right? You know, like the li the room should be in the same condition that it was in
when they found it. >> Right. >> And Marian, you had mentioned also um about a deposit for a cleaning fee. Can you explain that? So, what some places do is they'll take a deposit for a
cleaning fee and then if things are >> um you know, if they've left the room like they should, you know, there's no glitter glue on the tables and um and they removed their trash, then they get their $50 back.
>> Um that's kind of a standard thing. >> That makes sense to me. Yeah. >> Yeah. I agree. Total sense. >> It's it's not a huge amount. It's and they get it back and it's reasonable, >> right? >> So, you know, so and this would be, you
know, like this wouldn't be, you know, the broadband committee if they asked to use the room for a meeting. It would be, you know, the the financial advisor giving a presentation and serving cookies and then they would
clean up after, you know, so they've paid us to be there plus they paid a cleaning deposit and if they didn't clean then they don't get their deposit back. >> Yeah. And we could we could um follow some rules like this like um storage
space is not available, tables must be covered when glue, paint or other marking materials are used. Like that can be taken just from other >> Right. >> Yeah. >> Nothing may be hung on the walls. Oh, and one other thing that some of the policies have that we should probably
talk about is that some um community rooms have art exhibits in them. Will we have that? >> Yes. Yes. Another policy will have to >> Yes. >> Yeah. True. >> Yeah. >> Some policies say like if you'd like to
have your art put up in the community room then please refer to the art committee. >> Can I retire before we have to do that? >> Okay. All right. So, are we done with this
section? I just kind of put a bunch of notes. This this needs a lot of work essentially. You know, it seems like others have looked at good language stuff we want to pull in. Yeah. And then um
I think these are so the stuff about cleaning and fees and the fee stuff is is surely trustee governance work, but like I think a lot of the stuff is more operations,
you know. Um but but this like what it takes to have a successful application that's really governance to my mind. So um >> could we just talk about that bit Michelle? >> Yeah.
>> Wait, what happened to your kids here, Marian? Did they disappear? >> No, they're still here. your your cursor is right at them. So, um Oh, but my comment about it. Yeah, I don't know what happened to my comment. >> Yeah, sometimes they don't line up really well. I was I was having trouble.
>> Oh, here we go. Here was your comment. Do they need this? I don't know, Maryanne. This is up to you. I would love teens to be able to use this space, but honestly, my experience of teens is not necessarily that they're going to leave it the way they found it. So if you've got a whole clearing cleaning
thing I >> So my here's what I think. I think that so say there is a a young feminist club from the high school and they want to have a meeting
at the Shootsbury Library, right, to make posters for their rally, right? So, so I would think that we would welcome and encourage them. Um, and
maybe young feminists, maybe like a Dungeons and Dragons club or um, and I think that they I first of all, I don't think it's going to be 50 people. I think it's going to be six or eight.
>> Yeah. And I think they're going to be So my experience with teens has only been good. >> I mean, mine too, except for the grunts, >> you know. So, I think we welcome them
until we have a problem. >> And like Mel has a comment or question. Go ahead, Mel. >> Okay. I I um I mean I defer to you Maryanne on this obviously, but I think that you might be asking for trouble
and I I I think that it's reasonable to expect that a a parent, an adult would rent the space, especially when there's like a cleaning deposit involved. >> Well, but I would think that this wouldn't necessarily be a rental situation. I think it so I don't think
like a teen birthday party without adult supervision. I think a teen club um is a different thing. >> I Yeah, I I disagree. I think that
there's going to be like glitter everywhere and there's going to be I think that you're gonna I I think that it should be the same. Is it is there any liability issues with having them come without a parent? >> Well, I can just say that I saw in others that it said that there needed to
be a sponsor. And I I I feel like um also who's going to lock up the building? >> I mean, that's kind of what I thought was that a sponsor would go and make sure that the door was open and then the sponsor would, you know, harass them to under that case. Actually, in that case,
if it's somebody signing a legal document, it needs to be somebody 18 or older. And then Hadley had that whole legal document about um you know, holding. We should we should include
that whole legal document part in our establish. Yeah. All of that that I think we should include that. and um and and so a 16-year-old can't sign something like that. So,
>> yeah. >> Um >> and also also a use agreement. A lot of places had a use agreement, too, to make sure that people are clear about what the rules and expectations. >> We've got that up here. Sign their room use agreement. >> Yeah, we just need to make the form. We don't have that. >> That's what I meant.
>> There needs to be one. >> Yes. Yes. >> Yes. Yes. But yeah, that'll the application will be the agreement. you know it'll be all all in one you know by submitting this application you agree to these rules these or these um
>> oh so actually submitting the application constitutes agreement to all rules and regulations correct >> right I mean I I submit applications to
use the school and it's you know it's a all the information is they're on two pages. >> Perfect. Okay. >> So, um, >> and you said that it' be easy for you to do that. >> Oh, yes. Mine is I'm going to make a Google form. >> Yes.
>> It'll be much easier for people. >> Okay. Yes. I agree. >> Yeah. >> That's why I was like, someone who has good experience with forms, online forms would be good at that. >> That's you. Okay. >> Yeah. It's as I'm surprised by it myself.
So >> God, I was just learning how to use all the Google stuff like when we had a pandemic. So like I haven't had much application since then. >> So >> except Google Drive. I can use that. >> Yeah. >> So um I I guess Marian then I'm just
going to What would your preference be? Because like I said, I just made stuff up, >> right? Well, I mean, it seems to me that, you know, you could do 14 to 17 if there's a parent coming up and >> Yes. >> or or, you know, a adult sponsor.
>> Yes. Yeah. >> Okay. So, I'll make it that then. >> Okay. >> Cuz right you want to include the teenagers. >> Yep. Um, sorry. Am I sharing this screen or not? I keep going back and forth. >> Yes. Yes, you are. We can see it.
>> Okay. >> Is there anything else on the application then that needs to be there? Maryannne, >> well, we were going to leave the sort of actual stuff of the application to Maryanne. >> Yeah, I know. I just wanted to know what kinds of things she thought might need to be on there that we that we didn't find somewhere else.
>> Yeah, I haven't looked at it yet. So, you know. Okay. Um I'm going to do my grant applications and then come back to this. Yeah. >> Yeah. Okay. Yeah. Like we're opening tomorrow or next week, >> right? And and the other thing is too, it's um so we'll probably have a soft
opening. Um but it may be that we're not quite ready to launch this right when we open, right? and that we >> we need to get open and then practice using our HVAC system for a couple of weeks before we >> say, "Okay, now now we can here's our
meeting, you know, room policy or something." So, um, so anyway, but we but I'm really glad we're working on it because there's a lot to it and there's a lot to consider. >> Yeah, there really is. >> Okay. >> I'm just I'm aware of the time. I feel
like we got a good way through this, Michelle. >> Yeah. So, so just in talking about like other things we need to do, um, one of the things I found was Hadley and possibly Wendell referred to the American Library Association Bill of Rights. That's something we should do at
some point to look at that probably because I don't know what they are. >> Should I stop sharing now? Are we done with this for tonight? >> I think so. We reached We pretty much reached the bottom. >> Anybody have anything else before I do that? No, looks pretty good.
A lot of those policies refer to that and so maybe we can just >> I think we should look at it at some point. Yeah, because I'm not familiar with it at all. That's why I brought it up. Um >> Okay, >> it's a great idea. >> Okay. Well, >> basically saying we can let anybody use the space even if we don't agree with
them. sort of to paraphrase >> and that everybody it's it's the American libraries I I think the friends of the library refer to it and some of their documentation. Um but it just it's
it's everything we believe about libraries. They're for everyone. There are, you know, everybody has access to the materials that matter to them. Um, you know, uh, it's it's just
>> we should look at it. We've never looked at it. Okay. >> All right. So, what do we need to do for the next meeting then? >> Set a date. >> Yes, we do need to do that. >> Pull up my calendar. >> Is there anything from that that we that
we need to look at, too? you know, to keep working on. >> Um, I didn't I didn't get that whole question. Michelle, >> um, is there anything else in the document we were just looking at besides what you're going to do with the application that we need to look at for
the next meeting? >> Um, so are you going to add any more to it or do you want me to take it from here? I guess it depends what's left. Uh, >> you're going to do the application thing. The cancellation policy. We
didn't really get to that, I don't think, did we? >> November. >> Okay. Well, we could talk about that next time. >> Yeah. >> Let's see what else we can get to. You're going to do the um application
um There's a lot to come actually. >> Yeah, there is. >> If you look in the comments. Um, >> yeah. Okay. Why don't we just draft the agenda from the comments then because it's hard to do it right now. I'm not looking at it. But
>> can I ask the is this the way we should do it? Um, >> what do you mean? >> Well, I don't know. it. Um, never mind. It just feels like a lot of time. >> Well, it's a big It's kind of a big deal.
>> Yeah, it is. >> We want to get it right so nobody feels like >> they're left out or they're not clear. >> No, I agree. >> What other policies do we need to do, Maryanne? >> Uh, >> before the new building opens. >> Um,
[Music] >> I don't I don't know. I mean, I was looking at Hadley's list of policies and it's it's shorter than ours and um so but um but I have a list at the library.
Well, let me see if it's at the library or if it's in my Google Docs. Um of things I think it's at the library. um uh um
um of things that need to be done or things, you know. Um let's see. Draft meeting one. >> Yeah, I didn't get to doing the patron rights and employee rights that I said I would do. Probably employee rights have to go through the personnel committee probably, right?
But we could, you know, we could work, I could work on that because I said it months ago and then I had my knee replacement so I didn't get to it. >> You've been busy or something, >> right? Um, so so I don't I don't really
know of any other policies related to the new building other than this. >> Okay. >> Well, and a small study room policy. >> Yeah. Yeah. >> Um, and um, >> well, it sounds like you've already got good ideas about that and that'll be way simpler. It's less people, >> right?
>> Can I ask a question? Sorry, Michelle, I didn't mean to interrupt you. >> Go ahead. Go ahead. >> Um, about the kitchenette. >> Yeah. >> Is that There's nothing about that in this policy. Is that separate to the
meeting room use? Do we I I think we should probably be really really clear about >> Right. That was something that was in Hadley's language, too. like they were saying you could use. So, we're going to have a sink, a small refrigerator, and a
microwave. And um there's no dishwasher. And then in Hadley's, it said you could bring in food. You can't have open flames. Um and it said that um you had to bring all of your own paper goods, you know, paper plates. And I think that
we should say that. >> Okay. >> Um Yeah. Do you want do you want me to just add that or >> do you want me to take care of doing that? I mean, it's up to you. You've got a lot to do, but >> Yeah. >> Yeah. >> I mean, so like, so we made a lot of suggestions and a lot of comments
tonight. Who's going to incorporate all of that stuff? Do you want me to do that or are you going to continue working? >> I I can I can do it, but if you're going to do the application part, yeah, you could do all that because you know what you want on it? >> Yeah, I'll do the application. >> You want me to do the application on
Google forms? Marian, >> if you if you want if you want to get started because I can always you can start it and then I can always >> I'll make it on my on my Google account and then I'll just copy it over to you and you can to make whatever changes you want. >> Excellent. That'd be great.
>> Great. Okay, >> perfect. Okay. >> All right. I'll work on the adding the kitchenet. I just saw Wendell's today because I was working on political postcards at their library and I didn't had never seen it before. It's like a little room. >> I know. They have a nice um they have a nice kitchenette. Yeah, I like that. that it's a little separate like that.
>> Yeah. I had never seen it until I was like, where are they going in there? What's in there? >> Yes. >> Okay, I'll do that. I'll do the little kitchen thing from I'll clean up what I can on the other one. >> Okay. >> Epic questions. I'll just ask. >> Okay. Right. And now that it's a Google
doc, everybody can see it so people can go and put comments. >> Yeah, that's good. >> Yes. Okay. >> Yes, please. Um, there's been a discussion of like needing some Google Doc hygiene, like creating a new folder. Marian, I the last thing I might do is
give you a thing to do, but I actually think that the libraries repository needs to sit with the library >> um rather than with an trustee who could cycle on and off. That's kind of what happened to us, I think, with previous Google Docs.
>> So, um, I don't think that this is something we need to do now. I think something we could do months after the new library is open. But I do think that like just taking a look at Google Doc hygiene and how we want to manage shared documents probably would be a good thing for us to do. >> Makes total sense because I had a hard
time figuring out where it was. I had to ask. >> Yeah. I think a lot of it was like from Karen. >> It's from a long time ago. Yeah. >> Yeah. Yeah. Yeah. Really long time ago. >> Yeah. >> Okay. >> Okay. All right. Let's pick a date then. >> Yeah.
Um, second, you know, Mondays are usually okay for me. It depends on what other people have. >> Late in October or >> Yeah, we usually do later in October. So, 20 27. >> 20th would be good for me. I think
>> I'm not available the 20th. >> Yeah. >> Okay. So, that's not a good day. Um, is there >> the 27th is fine or the third the 21st is fine which is a Tuesday or the or but
the 13th and the 27th are Mondays and I those both work for me. Either of those work for me 21st or the >> 13th is um Indigenous People's Day. Can we do the 27th? >> That works for me. >> Yep.
>> Yep. >> Yeah. Okay. >> And that and that is that's actually better because it's after all the grant applications are due. So, um because that, >> you know, that's all I'm going to have time to do, you know, with construction
and fundraising and um and actually running the library and then grant applications. That's all I'll be able to do between now and October 15th. >> Yeah. I guess everybody >> and I can go back to this. Okay. Maryanne, who's the new Salem Academy grant for or it's not public yet?
>> Um, who am I applying for it for? >> Yeah. Yeah. >> Okay. Well, so so what I'm going to do is apply for a series of art programs and it's going to be um five or six different
>> instructors. Um so it's not any one thing. It's a series of educational art programs. >> Cool. >> Okay. >> Yeah. >> Great. All right. And so is it this Friday the Is it this Friday? That's the
dinner. >> Yes. >> Okay. All right. Well, it's coming up fast. Okay. >> What dinner is that? I'm sorry. >> The lasagna dinner fundraiser. >> Friends of the library lasagna dinner. >> Did you end up getting enough lasagnas? >> Um, we'll have enough lasagnas. >> Okay.
>> Yes. >> Okay. I've made it in the past, but I felt like making dessert, so I I signed up for a dessert. >> That's great. A dessert is fine, too. >> Okay, >> great. Just glad you had >> for everybody who can. Okay. Okay. >> Good night, everyone. >> Thank you.
>> Good night, everybody. Thanks. Okay. Okay. Part: 2
I do have the computer plugged in. Hello, Penny. Maybe she can't hear us yet. So, you forwarded a second quote. Yes. Yes. And then I asked CDI to get us quotes. Yeah.
Um, so I think that's our third request. So basically you'll do a not to exceed if that's the right the plan right for the lowest one. Yeah. Yeah.
Hi Dale. Hello. How are you? Good, thank you. Good. And how are you? I'm fine. Oh, that's good. Yeah. So, I can't believe how dark it is.
I know. I know. But did you sk see the sky tonight? I did not. Beautiful. Yeah. Spectacular. Cool. Last night I was out on a walk and two
young people drove by me in a pickup truck and they asked, "Was there any place good to go in Shootsbury nearby and sit and watch the sunset?" So, I sent them to the town and it's a great place to watch the sunset.
It is. Neil doesn't think he's going to make it. It's not Isa back. Yeah, Ela's here. Oh, she is. Yes. Hi, Elaine. Did you have a great trip? Um, mixed.
Oh, boy. Okay. Well, well, we we had we had a death in the family, so we were back early. Oh, sorry to hear that. Yeah. Yeah. But it was it was a good trip when it was.
So, do we expect everyone to be here tonight? Um, I don't remember. I mean, I think I don't remember if anybody said they couldn't come. Um, so Neil said he couldn't make it. I
don't know if Andrea and Heather were planning to come for this one thing. We um at last week's meeting, somebody asked if it was an eligible cost and they said yes. Um, okay. Oh,
good. Yeah. I drove by um the Department of Fish and Wildlife, which has the same product on their windows. Um and it just looks it, you know, it's just white dots on the windows. You see white dots on the
windows. Okay. Did they let you go inside? No, you can't even drive up close to the building. Oh, wow. Is that right? Yeah. Yeah. So, I think that I could have parked and walked up, but um I you
know, I just wanted to kind of look at the outside. [Music] So, okay. Let's see. Do we know if Molly is going to be here? And I don't know. And Brad, I don't know. Brad said he could not come. Is that
right? I don't know. You weren't here, were you? That's right. Let's give them one more minute and then we'll get started. All right, it's 7:01. Let's I'm going to
call this meeting to order. Uh let's see. We really don't have anything besides public comment, which we don't have any. And so let's move right into
Oh, there's Molly. Hello, Molly. We just got started. Don't worry. Okay, so let's look at these estimates. Maryanne, do you want to discuss them? Sure. So the two estimates both came
from companies that were there recommended by um the feathered friendly manufacturer. Um and uh so the estimate that came today
um the second one for 37,000 was the first company I contacted um and um and so they both of these companies
are national companies um and um so so it's Steve Franson from Window Film Depot. Um, and um, and so his quote, I sent him
a detail from Dominic and then I sent him pictures of all of the doors and told him the product that we wanted. Um, and um, and then he sent that estimate today. Um, and it's quite a bit higher
than the other. So, his is 37,500. Um, and then a fuel charge of $150. Um, this quote doesn't include the cost of a lift. Um, he did not come to the
site and visit with us. Um, and then the other country, the other company is May I just ask you a quick question? It wasn't it wasn't clear when I looked at that quote that it even included installation, but you can confirm that it does.
It does include installation. It doesn't include washing of the windows. Um so, um let's see. Or let me see if that's true. Um I don't think it did. Um, and
so anyway, and then the other company, um, oh, and then this company would want a 50% deposit upfront. Um, I think they would probably work with us on that normally. Um, let's see. Um,
let's see. Um, it doesn't remove film. Let's see. It doesn't include lift or scaffolding. And so the other company does include the lift and scaffolding. Um so let's see. Um
okay. So anyway, that's this company. And then the other company, um is I forget the name right now, but you have the quote in front of you. Um American Window Film,
right? American Window Film. So they So um so Neil asked me to get more quotes. So I wrote back to Feather Friendly and asked them to give me another
um company and so they gave me American Window Film. I reached out to them. They came out to the site and actually visited the site and took measurements and um looked at the site so they would know
where they would needed a lift and know where they'd need scaffolding. Um and then they asked me um to specify. So Feather Friendly has a bunch of different patterns. Um they asked which pattern we wanted. I chose they have
different levels of patterns. They have patterns that the dots are spaced further apart. Um, but they're not as effective. So, I chose the most effective product because we are we have very large windows and we're we've built
the library in the middle of a wetland and woodland setting and it's a it's so we've made this sort of dangerous thing for birds and I think it's we we should be respon the most responsible and put on the the you know the best product that we can. So, um, and so they, you
know, so they drove right out here, they took site measurements, they saw the conditions they work in. Um, and then the quotes half the price. Um, I did. Um, and so then I called him because Mike, who's the project manager for
Construction Dynamics, asked if they had to wash the windows. And he said they just have to remove the film. they they're going to wash the windows. They have to wash their windows to their specifications as they're installing the
product. Um, and so they've been very responsive and they've been on site. Um, I I checked to see if I could find reviews for both of the companies. They both have good, you know, as far as I can tell from the internet, they have
good reputations as being responsible, effective companies. Um, so I didn't find that one was better than the other. Um, really the American Window film um has like a a badge from Angie's List,
which just means a lot of people like them. Um so um so so anyway and then they are you know ready to schedule it as soon as possible. Um
and can you remind me what the quote was? I don't have it open right now. Okay, let me find it. I have it. It's total of 18,561 and it's based on prevailing wage. Um,
yeah. Um, so and that includes the product and the installation and like the whole Yes. everything. Yeah. Yeah. Yeah. So
feather friendly when I contacted them that it's actually so I contact that contacted them and they gave me a range and this is a little bit more than that range of what they thought the product would cost installed. So, so I feel like
the 18,000 isn't a like ridiculously low bid and that Well, first of all, they're not going to get paid until it's done. Um, but um I feel like it's within range of what
Feathered Friendly had said and and the other is more than double what Feather Friendly had said it would cost. So, um, so there's that, too. And I'm sorry to keep asking questions, but where are the two companies based?
Um, so, um, so, so Feathered Friendly, so American Window Film or whatever it is, the one with the $18,000 quote, they're they're both national co companies. They're based in Foxboro,
Mass. Um, and the other company has an office in Springfield, but um, but the guy who I spoke to, I don't I think he's um, also in Eastern Mass, and I'm going to see if I can figure that out. Um,
that's okay. I just was curious how local they were. Right. Yeah, Marian. Yeah, I think this po point was that this is a product approved by Pella for their windows. Yeah. So, both of the So, they're both
um they're both companies that work with Feathered Friendly and and Feathered Friendly is the only bird safe window film that is approved by Pella Windows and won't void our warranty. That's important. Yeah.
Well, so is there any other questions for Maryanne on this? Hearing none. Uh, do I hear a motion? I make a motion we go with American whatever their name is.
Window film. There you go. I'll second. That's Dale. Any other discussion? And we uh and we have money for this. Yes. Well, I mean, yeah. I mean, we have 25%
of $18,000 to spend on this, right? Yes. Yeah. Because we haven't spent all of our contingencies yet. Yet. Yeah. Well, we're we're close. So,
yeah. Yeah, we are. Yeah. But and and so so we can I waited to bring this up until I was sure we could afford to do it now. Um and um and
you know because um you know because I've been I've been very mindful of um of the cost of this project and then um and then I was like okay we're doing okay financially
um and I know birds are going to hit those windows so um right so let's start seeing what we can do um let's do it now so that we get 75% of it covered rather than
waiting and having multiple dead birds and having to do something in a year. Yes. And um and you know and then also the the public's experience of the
building will um will always include the window film. Um and so they won't come in, you know, see the perfectly clear windows. Um and then there'll be a change and and some people might be
upset by that. people's experience of the building will always include the window film and and then you know we'll be a place that um you know we'll it'll it'll be another sort of environmentally
friendly thing that the library will be kind of a leader in the community about because a lot of us have windows that on our homes that birds um fly into and so it might be that once people learn about
this, they um they put some on their homes. And I have through a through a grant that I just got, I have five or I will have in a month or so five packages of a residential use feathered friendly
product um that people can um that I will that I can give out to members of the community to put on windows in their homes. I have enough for four for five 4x4 windows. Um so um so that was
another thing that um made me start looking into it was learning about feathered friendly through this um grant that I got. So to protect birds during bird migration. So
So Marian, are we just putting them on the west windows or every window? Every window. Okay. Every window. So, we have windows. If you're standing on the east side of the building looking at the ch those clear story windows in the children's room,
you can see through the building to the opposite side of the building. And so, that condition uh which probably has some fancy architectial architectural name um is very dangerous to birds. Um,
and we have that condition through a lot of the building where there are windows on both sides that you can see through. So the entryway doors and then the doors on the other side, right? So So um, so the so they so when they
came out and measured last week, they measured every window. So Okay. And this product goes on the exterior of the window. Um it there are places that will install it on the interior of the window. Um you know buildings that are
so high that you can't get to the exterior of the window or or the property owner doesn't want to pay for what it would take to do the exterior of the window and it's just not as effective on the inside of the windows because the that reflection you have to
break the reflection on the outside of the windows. Right. Yeah. Okay. Any other questions? Hearing none, let's go for a roll call vote. Yeah, I
I J I. Moss I. Welcome Bush. I I All right. So, we will go with American Window Film. Is there any other business we need to
take care of? I think we need to plan our meeting, our next meeting. Um, we were told today that they feel they are going to be on schedule
for October 18th. I don't believe it, but um we will see. The inside of the building, but not the inside of the building should be done by October 18th. Jeff, what do you think?
I can almost guarantee it will be done. Okay. Did you say that it won't be done? Well, it won't be done. Okay. That's what I thought. Yeah. and and the site work. They um
weren't even pretending that the site work would even be started by then. N so uh I mean they'll have started but they we don't have a driveway yet, right? No. No.
Right. Or septic system. Or a septic system. Right. They haven't put in any in any plumbing fixtures and they can't activate any plumbing fixtures until there's a leech field, right? So, for because the water
has to have someplace to go. So, and then we we have to do some water testing and radon testing and we can't do that until all the fixtures are in and are operational. So,
are they even talking about installing the leech field? Yes, they're talking about it. Yeah. Yeah. Like, in a like they're going to do it or they're thinking about doing it. Oh, they're gonna do it. Yes.
Jeff, what do you think? No, they're thinking about it. Yeah. Yeah. I'll give them that much. Dale, what do you have to say? Well, I'm just wondering, uh, what's the story with the power? Are we any closer? We have power. We have power. We have power. All right. We have power. Yeah.
Okay. Great. We have power. So, they haven't started like We have power, but we don't necessarily have light fixtures or we don't have any light fixtures inside the building. Um, and then they're going to start testing. And then are they going
to do the balancing on the HVAC next week? Yes. They're going to start I thought they were going to start tomorrow. Okay. So, they're going to start testing and balancing the HVAC tomorrow. Um, so, um, the sign is up.
The sign is up. That is one hideous sign. I just got to say, thank you. I think so, too. It does not look like what I thought. It looks like a piece of brown plywood. I don't mind how the sign itself looks.
I just wish it were up off the ground. Um, I think it's in a bad spot and it's just a I give I think it just gives you a bad first impression of the library. It's just a lousy looking sign.
It does not look like what I thought it was going to look like. I do agree with you, Penny. Yeah, but it is what it is. Very disappointed in that. Yeah, it's a disappointing sign. Um, and but we can live with it because we're
going to live with it. Can we replace it someday? Sure. Um, sure. Yes. When put some on it. What? Put some slate on it. Really? Oh my god.
We have extra. Um, yeah. Anyway, it is it's not the best sign, but it is what it is. And um we were talking today about taking the fence down. What? Next week or the week after? Yeah, next week.
Next week. Yes. As soon And as soon as they take the fence down, we're the doors are going to be locked so that people can't come in. But there are going to be people walking on the site. I'm sure that
Yes, there will be. But some of the fence has already come down. But yeah, but um Okay. Anyway, back to scheduling our next meeting. Did we say Thursdays were going to be okay?
Yeah. Okay. So, how about October 23rd? Stephen, what do you think about October 23rd for a meeting? You're talking about at 7 o'clock. Yes, that works for me.
Ryan, I'm pulling up my calendar. Dale, does that work for you? I believe so. Thursdays are good. Yeah, I might be a couple minutes late just because I have a trustees meeting
earlier than that, but I should I I'll be almost on time. Okay, that's fine for me. Penny, does that work for you? Well, my husband, it's my it's our wedding anniversary, but Oh, well.
Well, yeah. It's okay. Can you go out to dinner on the 22nd instead? Yeah. Okay. You sure? I don't want to I don't want to cause any uh permanent rift in our marriage. A
permanent rift in your marriage at this late in the game. All right. How many years have you been married, Penny? Oh, I think a few million. Some days more than others.
Stephen, how long have we been married? You're asking me? No, my husband is Steven, too. Oh, now I understand why this how many 35 years. If that works all right for you folks,
then we'll schedule it for that. But seriously, if if that's a problem, Penny, because I know it is a problem for some folks. If that's a problem, we can the following. Should we plant it the next week, Penny?
Would you rather it the 30th? No. You sure? Yeah. Okay. Okay. All right. So, October 23rd. Great. Okay. Maybe we'll have it on site because
we'll be at at the library. Oh, maybe we would. And it would be because we'd have a maybe have a certificate of occupancy. We might have a certificate of occupancy. We might have You might have to bring your own chair. How about your own flashlight or headlamp?
No, I mean Oh, I don't know. So, I would think that light fixtures will be installed. I mean, we won't if we don't have light fixtures in, we won't have a certificate of occupancy, right? Yes. It's it's exterior light features that are missing, right, Roger?
Both. Oh, both. Okay. Yeah. Okay. Yep. Some came today. The Oh, good. the the the exterior ones over the the doors. Those are today. But um the other thing I say is
if you had a meeting there would then be open to the public and that's that's right. That's been an issue, right? Okay. Wanted to do that, right? Yeah. Okay. We'll wait and have the final meeting after close out or
something. After the library opens, we'll have a meeting. Right. Okay. All right. All right. Any other business? Hearing none. Do I hear a motion to adjurnn? I move that we adjourn. Stephen.
Second. Okay. Roll call vote. Antonellis. I. Delmas. I. G. I. Uh Jake's eye. I'm trying to type.
Moss eye. Black bush eye. Paleo eye. All right. Good night everyone. Good night. Thanks everybody.