Okay. God bless you. Okay, I guess we'll get going. Uh, at this point, uh, I think you all know Rita was not able to make it too late. You asked if I would fill in
once more. So um I will open this uh October 2nd 2025 meeting of the men library reuse committee. Um we have a an abbreviated agenda today
mainly we want to visit the the smear building we're leading over there. We got to consult like to uh just do a couple quick things here before we go. I'd like to
open the meeting minutes actually rather than come back after our site visit. Thank you Bren for sending me so quickly meeting. Sometimes it's disorienting to get them so early, you know, a few weeks before.
But anyway, I didn't able to find them again. So, thank you. I think the biggest company needs to have no comments on it. Anyone else have any comments or corrections? >> Make a motion.
>> Okay. And a second. All in favor of approving the minutes from the October 2nd meeting, we do a roll call. Do we have to do a roll call or can I just say typically I don't know.
>> Okay. I think they usually done like alphabetically, but I haven't figured, you know, start >> your eye. by eye. Okay, thank you. Um, and the other thing I want to do is just a quick followup before we head over to
the uh to the library building on one of the uh discussions we had last time about the status of the of the building, whether it's on any historical registers and I think Henry, you said you would. >> Yes, indeed. Um, it is on the
Massachusetts cultural resources index survey. survey. So this just been the survey. >> Let me finish. Thank you. Uh which means it's it's an honorary sort of thing. In
fact, it's registered state level, federal level. But the the real issue with any historical structure is whether the part of the historical district local historical district has
to do with the select board meeting. hasn't been done yet. So the upshot being that uh the the any structure of this sort there are no restrictions no constraints at this
point. However, uh from the point of view of historical commission, we want to try to uh maintain it as as well as possible as authentic as possible because it according to the record it is eligible
for historical district consideration at some point. That make sense? >> Make sense? Yeah. But at this point there's no state >> requirements.
>> No. >> Okay. >> Well, thank you. So I went back in in the minutes for our meetings and at December of 2022 I requested the town's
historic commission recognized that MNPER library is a significantly historic resource that's two make it eligible for funds CP
and it was recognized. Yes. >> Great. We could do it though. >> Yeah. >> Yes. >> Okay. Excellent. Well, that that kind of gly gives us some good time. Thanks for going over looking at some of the things
that may need to be done. >> Yes. Okay. So, we're going to go over there and move meeting law. I remember when you said can I >> question should I should we go and then we'll
just go around the exterior you know section by section and if people question they'll ask or should I I'll say three section Yeah, I had envisioned that. Yeah, you kind of go over especially the you know the the things that feel like might be
an issue over there and and you could answer questions. I mean we won't have any discussions on decision making then we will come back here oppose a meeting and we could at that point have some discussion but I suspect that we we have some time constraints today and want to
ask you Stephen just how much time you think you would need to kind of go through well the mechanism >> well what I'll tell you is doing a complete inspection at least three hours now that's pulling some things apart I'm Not going to be
trying not to go to the added talk about then maybe we can do this an hour much time. We could just see how much we
Okay. Yeah. Okay. People running short on time. Just let me know. Close the meeting. Okay. We do have access to a library. seems someone that's guessed. See how we can
I said to me, >> that's fine. This is for all of us dyslexics. Yeah. First and foremost, well, we can say that it was probably
about an hour figure. Thank you. Okay, we are back. A very informative visit cross the road. Um very great timing. Uh so now that we're back uh formally here, is there any
discussion or or questions or anything people want to talk about? Oh no. >> Uh Susie, you had sent around um information on recordkeeping uh making
storage. Right. While ago, I did take a quick look at that. But um since it wasn't on the agenda for today and I figured we'd probably have a chance to talk about that maybe even at the next meeting. I didn't spend too much time, >> right? >> Um
>> actually I checked in with Rita um because there's no storage committee and the job advocate for record storage. So um I would say that the survey I mean
the uh report and the table of possibilities is what we have to go on. Um I um asked Rita if I would be the person that could represent that information, but I
do not want to take on that role of of being a representative or or advocate. Um, and then I asked if we should if I should fill out a survey for it, but I don't think so. I feel like the
survey doesn't go to where that table possibilities go. uh but if people in the same format as a survey then I would do that but >> well it does >> it does bring up an interesting question
I mean I I think individual committees and and department heads you know can certainly talk about any record storage needs that they have but there's still a whole bunch of other record storage in the town that may fall through those
cracks you know that one is going represent him as you say. So maybe really gets back we can have that discussion. So that board probably needs to weigh in on something like that too because that may be you know a need a
space need >> that doesn't get reflected in all the surveys. >> Absolutely does and so the town clerk awfully would be representing some of that information. That's why the study initiated in the town's response. Um and
um I think people don't understand the storage needs record storage um they would have to table that wouldn't be part of what records you.
I also need to um because I really don't want this rule, but I should find out what the current record retention laws are because the board is having investigated to digitize stuff.
>> But I'm pretty sure they knew like six years ago still have to have a paper. You can't just have everything on digital. If that's true, then we still have the same kind of thing that's reflected in the report.
And it did not go um did not project this many years at this many linear feet with this much stuff. And so when we talk about it, I can help explain it. But not I will find out if
we can substitute that and make a huge sheet of a big fire. So I'll find out about that retention law. >> I still have access to temporary town.
>> Yeah. But I know that she's in >> on Thursday. or and then we assist students in on Tuesdays and Thursdays. >> Yeah, it could be it's one of those false
start rules and they don't stay the same. >> I'll just get a short answer and then we'll see what we do. >> Okay, thanks. One thing I did notice at the end of of your the committee's report on the
storage record storage was statement about how town hall is like a you know coherent group that should stay together in one place. So immediately I thought of you know the departments that may say
oh yeah I was like the street. So >> yeah and that was you know part of our research but could be researched again and when people are faced with different opportunities and different they may see their relationships
differently but at that point that's what was seen because we did have to go in people's offices and say there are records like okay anything else just quick information I I spoke with Marianne and
she mentioned that the again just to confirm talking about the the bathroom toilet that it was inappropriately installed. send it back to the area that unit should have been on
the floor. They built a stairs right up immediately under the floor. Yeah, it shouldn't like it said on the floor. There should have been a longer pipe that would have went down to the So she must
be I did get um I just lost count again maybe 10 surveys back. um how the information is presented is um probably I need someone to work with me on them. Um because
um I saved all the electronic ones. Here's the paper ones. Um that's pretty small through so far. And so we might talk about nudge. Um I
can I can let them know who replied and then a nudge to some. Um some of them like the town of Cal has a lot of records to store. Um um so nudging how
to present the information um in a way. Um there's some are long narratives. The police printed up my full page to explain their understanding of what they need. Most other people
just did comments, but the comments sort of don't fit into the way I roll organ. It's the spreadsheet about how I have all the information. So, we should decide about what was the deadline that
was 24. It was Friday. 24 pass if possible. I I had a question about that the timeline for it the timeline for the survey and my
thought was perhaps it's rather short get people to respond. So that might be another option was to extend that deadline if possible. I don't know. >> I think sometimes a long deadline people
just not intend. It's really a fairly short survey. So they may just need to know that we really want to buy and touch them to go down because it's not complicated. Um and actually the police probably had the
longest response and they ducted given it out there. >> It was posted to public general sent out just to department >> each department committees. Got it. Okay. Yeah, I missed the first meeting.
So, >> and only three of the um four of the well, three of the responders so far said no, it wasn't sufficient in what they were. So, they explicate what that is. But most of the other people that did respond to say yeah, it's not a
problem. So, I'm not I think a survey can start a process. It's usually kind of be. >> Yeah. Well, I think a nudge is a good idea. You know, it's a week from tomorrow, right? That the deadline. So, give them
a nudge a week in advance. Is that is that something that's easy for you to do? Right. Just >> I'll let you know who already responded the list, >> right? >> Okay. And I not
set as one big group email. what survey date. >> Yeah, you could just start off saying if you already responded just please ignore this and then you don't have to to off. So it's up to you but okay and then you
know I I would say rather than extend it the deadline down just mind thinking why don't we just wait and see you know what kind of response we get by next week >> and then yeah um the only thing is you know we won't
be meeting again until the 30th right so if we wanted to extend it you know we wouldn't have the opportunity of officially you know, make a recommendation decision. >> The the responses we get might tell us
like what's what might not work in the survey for some people. I'm not sure that we just um I think you'll know what survey you might have an idea of what to do
next point. >> Yeah. Sometimes you don't realize how people interpret things that seems so clear to you. until you get >> or it's an issue for us. It's not an issue for them. So, how do you make it an issue? >> Not just a survey. >> Yeah.
>> I I'm just going to make one comment from the perspective of COA that we did not have survey on our agenda. I'm not sure if that has to do with the timing of the meeting, but I'm wondering if that might
have happened with other dates as well. this a meeting that already happened or that's going >> Yeah, this I I don't think that the COA's meeting until after the deadline. >> They already met. >> Yeah, we've already met recently. We did not we did not have any on our agenda.
>> It wasn't on our radar and you know hope that's not false. I told them that we were meeting, but if an email went out meeting the chair, it didn't make it seem the agenda. So, and maybe
the whole committee that answers the survey. So, I wonder if there's a way to prompt it to be that um the chair in this I mean I know that the chairs even it's um I got one that was from three committees. I know
committ somebody that's on who's looking at the issues like oh this this this so I wonder if we could get that prompt >> it's a good idea targeting people that are really insisting on the urgency of getting
starty fry though >> it goes in my ear Oh yeah, with better months than you with this, >> right? >> Yeah. Well, you know, as you just said, Susie, the survey is not the be all and the end all. So, you know, the COA
decides later, oh, we really want to have some input, but of course, we're going to think it's mission essential. Focused on straightening up the room over there. So, just wondering similar issues happen.
Um, okay. I thought there was somebody else that was kind of any anything any >> I I was just wondering procedurally as I was over there. I was noticing that that especially with the heat, it wouldn't lend itself very well to being
subdivided. It's a nice big space. And so, um, questions like that were beginning to for kind of at the end of our our visit. And I thought it might not be a bad idea to talk about what the
possibilities, realistic possibilities for the space were before we started looking at what everybody wanted it for. So that like we have kind of like an objective group view of what the you know what the realistic possibilities
are and then you know apart from what we might feel about if you know everybody else's needs and wants and so on. Well, to add to that, I did a little bit of looking into
what what are the requirements change and I think we we need to probably talk to a professional architect
code knowledgeable or zoning knowledgeable person to see if became or do we need can we get away with one functioning bathroom? How what what part of the requirements
you have to meet in order to go to this different views that might have something to do with that gets used. I think in particular before we put something out the game I'd be good to
say this these are things that are realistic in these >> oh yeah totally >> just so that these don't go in the direction >> which is kind of how we organized the data for the record storage listed all sorts of
looked at the possibilities and said this this use this base wouldn't meet these criteria but So we had yeses and nos um and it becomes very clear that um well having gone to several town five
and three towns equal towns not everybody meets all the criteria ever and so um but knowing what the criteria is is going to actually be pretty um we need you to probably figure out a way
to subdivide the heat but you have to figure out the number of measurements makes each space has access to. And then probably the bathroom if it's kind of fixed maybe if it's just a meeting space
probably don't maybe certain number of patterns. Sometimes when uh I serve on kind of shortterm committees, I find it helpful to kind of look ahead to well, what's the product of our work going to be? You know, if we're going to produce some
kind of report, you know, what would that look like? You know, what what's our thinking now? And I can imagine a report that says, you know, that has options. It says, well, you know, if the space is going to have to be used pretty much asis with, you know, some
structural, you know, uh, improvements that we feel are really necessary that we might even be able to do in-house. I don't know. Then, you know, these are the realistic options. If we can put a bathroom in, you know, that expands the options, you know, makes it available
for other uses. If we have unlimited funds and you get a million dollar grant and we can do anything we want you know then you know anyone you know what does that so you know maybe we could all be thinking along those lines you know for
the maybe before the next meeting we kind of further discuss that funding question you know we get sorry CP CPA will go for the bathroom
I room off the top of the head. >> And the reason we were made our report with a table of possibilities was because we weren't in charge of the final decision. Didn't want to be we didn't even recommend said these this is the information we know relative to
these spaces and people move it forward. But we wanted the information out so that you didn't get people saying, "Well, it could be in the kitchen." Well, here's what the kitchen space worked out to be. These are the yeses and nos for the kitchen. Um, so we
tried to make it information forward and then let people um wrestle down the decision which was never decided. >> Surprise sometimes. >> Yeah. >> Which is a little bit the cost of that presentation we are pushing. I mean
maybe also for next meeting we could be thinking about what what you know big questions are still floating out there that we really try need to get handles on you know CPA funding you know can it cover a bath for example that's a good
question you know uh you know can we realistically change a heating system to be able to you know accommodate you know divided spaces uh you know are There are there any uh you know state regulations
that you know really are going to affect who can use the space and and what would have to be done to bring it up to code you know for the those uses those kinds of things. So I think that might be a helpful exercise
think of those banding questions that you want to get answers to. Do we need an architect or an engineer to come in and really advise us and you know how much will that cost things like that? >> In a climate in which a lot of federal
funding is being uh it's kind of frozen. Yeah. >> Well, particularly community development type things. So I don't know if we're would be eligible for much federal funding since it's not on the was you know the release the f
register but but anyway yeah all good questions I did remember and I want to wrap up here about five minutes but I did remember one question I want to follow up on was does anyone else have um maybe some experience in in you know
data management that you know might be able to work with CS try to figure out how to present the survey results. So when when I look at the um possible storage chart um I'm seeing now that I could do each
of the thing across the top could be workspace and the thing that we put in the survey asking them bathroom blah blah then on the side can be the different responses and be did not have a comment section of
not a large chart. Oh, >> so um the way the survey was responded to there were a lot of comments but maybe I will go back and try to make columns this way just did they talk about
storage need and I put a Y for that department and go back through and use the survey to create I just had question one question two question three but people will give their opinions on every And so then it's like where do you put
all those comments? So it wasn't coming out very elegantly but I can try this again and then if I don't succeed I can come back to you and say needs to handle how they present this information but I'll give it another
shot. >> Okay. Okay. Anything else? Good. So next meeting October 30th two weeks from today again at 10:30 looks
and I'll send out generated at a time so they can start looking at what it is. We're going to give you another indention. So giving me some more coming in. Okay. So within two
seconds in favor. Okay. Thank you all. since I've seen you know last time since I was making all the changes questionnaire
again wondered if you really needed this all that time going through all those individual changes >> probably not Um, you know, if I respond to Bud.