Look at that. Can't mind anymore. Yeah. To get some confirmation about the uh the sound. Henry has just said Henry. >> Yeah, just
Henry, can you confirm if you can hear us? >> Yes, I can. >> At the moment, we're just waiting to see if Mary Joe is going to join us. Henry, do you know Stephen and Susie? >> Of course. Yes.
>> Okay. Just didn't know if we needed to do introductions or not. And how about Mary Joe? Mary Joe got >> Oh, yeah. I know Mary Joe. Yeah. >> Okay. Excellent. Can dispense with that then. >> Yes. give her till 10:35 and it's
a minute after the meeting. I'd love to talk to you about your previous career that >> my son you know probably in the hospital right he's complaining about my back construction work so I was thinking that that would
be a good thing for him to move into eventually really good know stuff you know the hub knows so much that I think it could really be a good inspector It was as far as I was concerned perfect like I mean most contractors enjoy the
outside right so you know you're outside you learn the time have this shortterm interaction with the client >> and how you set up your work usually your page
I would provide a report at the end. So fellows take >> which the advantage of that is possibly pick up some >> and we just print it out on the spot for
people. Well, I did no I didn't I did there's there's a lot of soft words and >> when I was working um there was very little available for problems >> and um I also found you know you buy a
software break and which has always great but I didn't want to you know you know how much time you got to spend Okay, great. >> Okay, we're going to get started here.
I'll call to order the uh October 2nd, 2025 meeting of the Amen Spear Library Building Reuse Committee. My name's Paul Lions. I'm going to be uh chairing the meeting today since Grizz Bara cannot be here.
Um, and I just wanted to make sure everyone is aware that this is a a hybrid meeting. So, we have people um present in uh in the room here as well as um watching or participating uh online and the meeting is being recorded
just so everybody knows. So, so um I've missed anything we jump right into the the agenda. uh and we'd have a new member, Henry Gettis, uh who's with us remotely and uh Henry already knows the
rest of us, but we would ask Henry to just tell us a little bit about himself. >> Welcome. >> All right. Well, uh I was just sworn in, in fact, uh this morning. So, I'm bonafideed. Um, uh, I'm on the I'm chair of the
historical commission and, uh, on the community preservation commission. Uh uh my interest and and you know I guess experience has been uh
learning about um historic historical structures and um artifacts and and how you you know preserve them, maintain them. uh at least some of the guidelines uh state
and federal. But that that's uh that's been my my main contribution to the town uh in addition to teaching Tai Chi occasionally, but yeah. >> Okay. Well, great. Thank you. It's it's
great to have your uh your expertise and and your perspective on the committee, of course. So, um Okay. So our first order of business is to review and approve the minutes of our last meeting which was September 18th
and I believe everyone's received a copy of that and any any comments or changes in it. >> Okay. Yeah. Henry, did you get a copy of the the minutes? I saw I saw a copy
briefly and I I couldn't find it uh as I booted up this morning, but but okay. >> You know, I wasn't at the meeting. Uh so I'm not sure what to compare it to. So >> yeah, since you weren't there, it was not, you know, that that important. But
>> okay, I uh also did not have any comments. No, thank you, Brennan, for you know, really capturing that meeting really well. Um, so if there's no changes, I'd ask if uh if um everybody is going to approve the minutes as
presented motion. Uh I guess if we could be official. Yeah, I I move we uh accept the minutes from September the 18th. Second. >> Okay. So we'd have a motion and a second
discussion. I assume all in favor sign I okay and uh secondly um I had drafted a actually two questionnaires um my homework uh topic items from the last
meeting questionnaires for both the um department heads or town officials and then a second but very closely related one for uh town committees and boards. And uh I did get comments from I
think all uh on those uh on those questionnaires and Stephen, thank you for submitting uh some suggestions beforehand which I tried to call right into the questionnaires um either tweaking some
of the work I had or new questions. So thank you for that. So, well, let's um you know, ideally it'd be nice to finalize this uh today if possible so that we can move forward and and actually get the questions out to the
people and keep uh keep everything rolling here. So, first of all, uh Susie, I want to ask you, you did submit some comments on it and it sounded like you hadn't seen the second page, please.
Yeah. Okay. So, I got to ask at the comm modifications they would require to have that um that would be yes.
>> Yes. Oh yes. I'm sorry. Number six. Yeah. What else what changes and renovations do you anticipate would be needed to make the building suitable for your games? Yeah. So, >> well, you know, I had kind of thrown this together fairly quickly, you know,
assuming that it would just be, you know, very beginning a lengthier process. Um, so, you know, I should just ask first of all on your other suggested changes or um I don't know if this will change from this, but um since our first meeting,
I've been thinking that, you know, we're looking at reusability their library and you know having gone through the buildings um we also have town hall and
it's a building that's really not being used and I have been questioning myself as to whether you want to say step back and really look at the two buildings
and maybe consider how we feel they both could be you know the spear library these are just some spear library one of the drawbacks that I see is that
nice machinim right in the middle so it's already kind of divided up you know this this room except for a couple of co is very usable in terms something small something
and the library has a little bit of limitation but old town hall it's a large open space that from my perspective it's quite a lot of space and I was also thinking that you know
one of our one of the things which brought up first meeting library already handles a lot follow books. So, and let's say there was also a need to
reinforce some structure. It would be very easy to do because the crawl space partial base partial crawl space crawl space was plenty of head and maybe go on force but it would be easy to sling back in there and double
up some frame whereas in the crawl space the old tent ball it gets very excit change that go forward. U so you know I throw that
out there as whether that would be a worthwhile thing to do is to sort of start by mean we could visit Oldtown Hall. Obviously we can visit sphere lighter and maybe have
a discussion about which to go because I was thinking you know storage space needed right could easily do that it's already an old town hall if it was decided to
use that and it's meeting space or something like that I mean there are two nonfunctional bedrooms But there was there was a system septic system that
could be reestablished. Uh you could have a sort of a very tiny floation because you know when we redo the bathrooms they probably have to be if you need to I don't know probably have
to be ADA we would have ADA access that would but um then space now is mostly from things being stored by
sitting on some of the old benches. >> Well, well, first of all, I I just want to double check uh that Henry can hear well when we get all that like someone is facing away from the microphone. >> Yeah, I got most of that. Um, and I gather just to read it back to you, I
guess you're you're looking at the old town hall as a as a potential candidate for for focus here. >> Well, I'm suggesting that maybe we need to say look at the bigger picture, so to speak, of the buildings that we have and
we're going to have two vacant buildings. You know, we have the old town hall which is vacant. have spear library and maybe we need to look at those two um to determine which one would be better
suited for what purpose or if just focus on the sphere and volt well our charge is the sphere but I think certainly you know keeping in mind
and maybe even possibly building in the questionnaire Yeah, the possibility that it may, you know, I mean, if you if a committee or or town department is just in need of storage space, you know, uh then maybe there are options other than the sphere, you know, to to free them
up. So then they don't need to move into the sphere, right? You know, something like that. So, >> you know, that's that's the way I would approach it. You know, I I'd be reluctant to, you know, officially add it to any of the things we're doing, right? We'll look at that. But definitely if we can put in the
questionnaire, I think that would be helpful. >> Hey Mary Joe, thank you for joining us. >> All right. You know Henry >> Mary Joe >> as a new member of the committee also
>> when the store record met for two years some um then we made a chart that um talked about different aspects different criteria and alternative places that we
didn't think of just and we left it as it churned because it wasn't our job to make a choice and we wanted the chart to reflect the information that people need to consider when they consider these things. So, um I've been thinking about that. It's on the record storage um
website which is an inactive choice confinement inactive committees. And um and so we also talked about evaluating the whole town hall and because the um
vault the brick vault is in there that um town clerks have gone with it more. So I think it's a good idea. I think um they have different attributes and in terms of space and resources and it may be that there's a different funding
stream we could use to to um update the old town hall and um there's been sort of some efforts in the past to uh think about it. I think in a larger plan is the right
way to think about it. Not like one advocate group trying to narrow it down because we have multiple needs in this town and we're and this survey, this questionnaire will help reflect what needs people think of. But then we can
also begin to think about what are the qualities or the criteria um need which um is number six on the department's um one and that will be um this is a first shot
there's um our survey ended up considering you know like three four five six seven eight nine 10 11 11 12 different criteria. So we did probably won't get that kind of thinking
at the beginning but um we can work at developing that and then maybe maybe make a when you talked about collating um results we can start to see what information is still needed to assess those things.
>> Yeah. way I kind of viewed this process. I mean, you know, again, the focused on the sphere building, but you know, obviously there are other considerations and and and another one you just brought up, you know, the old town hall, Stephen, but another one would be
depending on who ends up moving over there that just space, you know, very possibly going to free up space somewhere else. So, so it's kind of like the domino effect, you know, that that will be uh be following whatever decision is made for the sphere itself.
So, so yeah, this there's u there's lots more coming down the road, I guess, than than just reusing that building. >> Okay. So, why don't we um >> may I just just point out just one uh observation uh from the historical commission's point of view? It's it's a
good idea. We've we've got uh stored materials in there. Um and we're looking at archiving everything, getting it set up, but the place is obviously not very habitable. Uh the old town hall I'm referring to.
Uh but my sense is that at least in the past, all I've heard is a story that um it's too expensive to to to deal with that old town hall and it's a funding issue. Uh but maybe that's should be reassessed
at some point. Anyway, two cents worth. Yeah. >> Yeah. Okay. Um so yeah, let let's just look through the questionnaires since again we want to try to finalize these
today. Uh see if there's any tweaking to be done or you know reconsideration of of some of the questions or additions of new ones or whatever. So, um, got a copy, right? Yeah. And Henry, you
do have it or not? >> I did not get that, unfortunately. But, uh, yeah, I I can >> You can email it to me for now. >> Do Do you have it? If you could email it to me, it'd be great. >> Can you do that, Brennan?
>> Yeah. Might just take me a second. Yeah. Okay. Well, Brennan will we'll send them to you. I I'm looking for it now. >> Um so let's jump ahead for a moment then. Um because we know that we hope that we'll be getting some results
coming in. Is anyone interested in basically collating all of that that information coming in and trying to you know summarize it to the rest of the committee. This is a tough time for me but uh this is the process we like to this so I
think I am to help do the coating it mean daytime work for me >> great so help coate that mean you'd like to do it with someone else or >> um not necessarily coordinating can be
part of coating um I'll I'll figure out I haven't been a task Yes. Oh yes. >> But if anybody else wants to then work out of time. >> Yeah. Or you know ask if you decide you
really'd like to have something. Okay. That would be great. Thank you Susie. >> Sure. We get that in the minutes anytime anyone volunteers. Um I got to make it home. Good. Did you
send it to I did send it to you Henry. >> Got got it. Yeah. Let's see. Yes. Got it. >> Okay. If you could open that up, Henry, then we can go through the questionnaires. >> I'm there. >> Okay. So, again, there there are two versions. The uh one of them says it's
for departments and officials. >> Oh, >> and then the other says for committees and boards. >> Yeah. I just >> Oh, they're back to back then. It should be I think it was one file, right?
>> Yeah, I just see one set of questions. Oh, I see. >> Oh, got it. Yes, I see the difference. Okay, >> which one are we look Which one are we looking at then? >> The one I have on the top is the
departments and officials. Okay, >> departments and officials. >> Department of staff. I mean, didn't Police staff or I think you officials. >> Okay. >> Leave it to department and officials. So,
do you consider your current arrangements regarding workspace, records and equipment, storage, meeting space, etc. to be adequate? Yes or no? And if not, what needs are not being met? >> Anything any
comments, changes, tweaks? No. >> Will these be uh one line and you can fill in? >> You have to do it that way. >> We do. >> Okay. >> Because these are really small spaces.
So, they're either going to have attached papers or they could just do it online. >> Yeah. Okay. Um so the reason for my question was if it's online then the length of the
sponsor decent course you know for somebody lot more space. >> Yeah. >> Yeah. And I I just stuck a line in there just as a placeholder really. >> Yeah.
>> So >> okay. All right. So >> the only aspect of that is it's acting about right now. I don't know that we need something about are you anticipating any big
increase because some some kinds of records start to know what we get. So I don't um do maybe it would be you wouldn't anticipate any increase in the future or significant increase.
Um okay. So would that fit in with an existing question or I think it's the set empire. >> Yeah. How would we
word that or see any significance? any of the changes in in future needs or can be open additional future needs or additional
unanticipated anticipated be significant in these needs. >> Yeah, it could be something like what current or future needs are not being met. Something
>> Yeah. current or future that would certainly simplify it. >> Yeah. >> Yeah. >> Okay. Can we look at that? That change that would be easy one. If not, what current or future
needs are not meeting not will or will not be true that a little bit more. Okay. So, number two, it becomes available. would you or your department want to use the former Spirit Library building for? And
then they, you know, format that a little differently so they can check off boxes for workspace, meetings, storage, records, during equipment, other and then I added that if you're not interested in
using stick to number eight so that they didn't spend time all the other stuff. Right. >> What do you think? >> I like, you know, question two. I mean, if someone felt that all they really
need to get all this extraneous stuff out of their office. >> Yeah. That gives them the option of checking off their storage and refugee files or supplies, right? So should we add
>> actually is number two points right at that building and so they're not they're preferring to get good storage not that building that how that breaks up the >> well if that's what I was going to suggest maybe we want to change the
wording of the question you know uh would you want to use the former spirit building or another space then that kind of opens it up a little. >> I think that we're gonna hear what the
needs are and then we're going to start talking about options. I don't think that people out there can consider all possible options. So if we're asking somebody might specifically want the spirit library separate
>> and I think it's a really good process to end up considering old town hall in this mix but I think right at the beginning >> just want to um sort of set the library and >> um and the reasons
>> yeah I think number one really I mean if your needs are not being met you know what needs, you know, that it kind of gets at I really just need a place to store stuff, >> right? >> Okay. So,
>> okay, as is Henry, you okay with that? >> Yeah. Mhm. >> Okay. The three uh why would we need to be better served by using the spirit building again leave more space?
>> Yeah, >> I'm okay with that. The question is kind of just an open-ended one that you know I personally thought that was kind of important to you guys especially later on if we wave you know the next different request you know for that you know
why you really need it would be important right move on number four how often do you anticipate you need to use the building >> you Uh I transparently
weekly and daily estimated hours rarely 2 hours a weekly double hour machine and because if if they're say several committees or individuals who are
interested in using threat somebody's going to Yeah. >> Two hours a day. Somebody else can be in six hours. >> Right. >> Right. >> Yeah. Someone may say daily. I need the command for 20 minutes to expect the phone messages. That's it.
>> Okay. I think that's a great idea. So, uh, so would we just add like in parentheses after one of those? >> Yeah. approximate hour, you know, like rarely approximate hours per weekly approximate
energy. >> That That's a good idea. Yep. >> Per week for the first two and then um >> Yeah. Okay. Anything else on? Okay. You require a bathroom on site. Do
I say on site to >> Yeah. >> And we'll just make the assumption that it's the same. >> Yeah. I don't think we There's no
toilet. There's no branch. I couldn't do it. >> It's an interesting um people may not know we're required like am I required to have them or do I need them? >> Right. Um
>> I I don't know if there's like few old meetings in a building or you require a bathroom. >> Yeah, it's possible that >> I've done the research and
little bit of an aside. Um what is the state of the composting toilet? >> Is it gone? Is it >> usable? Is it if not usable why? >> Um if you had Mary >> Okay. So
>> they tell administrative research that you know what state laws regulations and maybe just has not in use didn't didn't evaluate very
there was I think there was a problem >> well low use on a compost makes it not work so if you don't have on the bottom if you don't if you're >> feed it >> yeah right and so depending on who's going to use it
it's not likely to work at all under all these conditions including the library where people coming in to use the bathroom may have accomplished their work and all of these are less in general. >> Okay. So will you um Susie will you
explain whether the word require is not clear enough because someone may interpret it as oh yes >> no I just want one >> yeah the long run Um I I I think the bathroom question really
depends on like loose. If you're talking about people who feel like they could walk across the street here, they actually potentially would have a bathroom in their mind. If you were talking about some sort of use of a wired one like say the folks make or say
some other kind of thing where people would need sanitation that's a kind of a different story and maybe your reason for for having water etc. But I think for for your average person who's working here because we're
talking about people who are here for a limited amount of time or have the flexibility to walk across the street potentially in both of these questioners, right? Something to think about anyway unless they're planning something it would take an hourly doing.
>> Definitely. Well, we could change the question to something like would you require an on-site bathroom in parenthesis or could use a one time all you know just to make it clear that that's an option. I don't know if the town is ready to ask
to continue to cross the street to use that and that's the other question for that value judgement that it's not a safe >> to ask people should >> be part of >> so so just a quick question I uh I did
notice that the u I read the report uh Steve's report is it uh that the the compost toilet is is still being evaluated ated or has it been discarded as an option at this point?
>> Well, based on what Maryanne had told me when I talked to her about it, it's not function. It's not functional. >> Okay. Okay. >> And I don't think it's considered to be able to be made functional, that particular one.
>> Okay. >> But did you hear what Susie said previously? Uh, yes, I did. I did. Yeah. >> So, it may be a non-issue anyway. >> Yeah, exactly. I mean, people either assume that it's going to
be there, maybe the question shouldn't even be there at all. I don't know. I mean, >> it's worth having a conversation about composting toilets at some point. From my perspective, I mean, people that I've spoken with, I said, "Well, why is there
why is it there in the first place? We decided to put it there." Um, and if we're going to if we're going to take it out, why would it be taken out? >> I know at least one person whose perception was that the people thought that composting toilets were a good
environmental choice and it reflect the town values in some way. >> So, at least having a conversation that people would know if we were going to remove it, why, if it wasn't working, why? And making that public. Maybe number five could say, should
there be a bathroom on site? Or could we consider combining five and six into you know kind of the bigger category of renovations changes um should there be a bathroom
>> right there in correct yeah I mean if you combine five and six you could you know at the end of your use But for example, functional
>> when you need or even when you need running water would be an interesting way of putting it because obviously then well that's >> there's a the town well is long and common and water could be draw from that. That's how water uh used to go
over to oldtown. The real issue would be um septic and you know we had I think we talked about it maybe I talked about it independently first possibility would be
a tight tank you know there's always been this discussion of running a line across the road ting into this septic but septic is sized for certain amount of use so you have to determine and that amount of use
is it's going to occur over there overloads this system. So there's a lot of issues related to that. Somebody said that there's something referred to as hard pan over there. In other words,
>> too much rock. Well, Titan, >> right? That's all right. >> Yeah. But I don't know if if there's hard pan if still put a tight tank you how much does it cost tight tank in do blasting and so there there would be
things to determine before you go >> one way or the other the water I think would be the easiest one yeah but it's going to go somewhere >> so number six could be what changes renovations do you anticipate would be needed to make building suitable for you
for example bathroom without >> you could say bathroom with running water. >> Yeah. >> Bathroom without you walking. >> Yeah. I mean if if a bathroom needs running water. >> Yeah. Just says a four bathroom.
>> Okay. We okay with that change. Get rid of five all together. Yes. Add for example to six. >> Yeah. That's fine with me. Yeah. >> And made room for additional needs in in six as well.
>> And do we want to give any other examples there? I mean, >> it's got the ramp. >> It's got a ramp. >> Yeah, it's pretty ready. I mean when we looked at record storage um
fireproof house approved blah blah blah but not every place stores their stuff on fire so buildings >> yeah my only consideration there is that
you know for a lot of people filling out this questionnaire they don't say well I don't really know what's in there I have to come look you know continue to arrange a field trip But anyway, let's well during library hours.
Yeah. So, right explore the structure of the subfloor and everything else. All right. Let's just, you know, leave it at for example that after space. Okay. >> All right. So we'll name five uh seven
then we're now the new six seven would you be willing to share the use of the building? >> Yeah I think mentioned time >> it's what exactly does that mean?
Does that mean two two two parties being there simultaneously or >> Well, I think it would depend on how much space, you know, I mean, if if they're like two quote oneperson offices, you know, they could probably coexist.
>> Okay. >> The other possibility is that you got it from 9 to 12 and I have it from 1 to 5 something like that. Yeah. So, >> and meeting meeting spaces, small meetings could be held there as long as they understand that. I know that um the
assessors at some time back in the way past didn't want other people in the same space because of security blah blah blah. >> So, >> so some people might be much more uh might have a domain that can handle other people being in the space.
>> Yeah, there are lots of possibilities there. If if a committee said we just need a space for meetings, you know, every other Tuesday, then of course it will share it for other times. Or if they just need storage space, >> you know, it may not need much and they would have to be.
>> So yeah, we we'll keep that open. >> That chimney in the middle. >> Yeah. Yeah. >> Right. And then finally, the last question would be the open-ended. Do you have other ideas or opinions about how the building should be used?
>> Yeah. >> No, that is good. >> Anything else for departments or officials, staff? Anything else we would want to know, need to know? >> I'm at the initial part. This is the beginning of the work.
>> Okay. Okay. What question did we not have? All right. So then uh the second page is for committees and boards and a lot of the questions were uh initially meant to be pretty much the same and we can probably make some of the same changes
right that we did >> enough. So for number one we'll just make that same change to add current or future. We didn't have any um changes on it. Is that so appropriate for committees and
boards? Is there anything else that committees and boards would have a need for that department and officials who knowing storage
space might need to let them know the technology would be available because if you're doing a meeting there you're going to have I >> don't even know. Thank you. State of Massachusetts.
>> That's right. And we talked about this last meeting, I think, didn't we? Uh about having like a second setup or the >> is a second setup for hybrid meetings available? Bren, do you know? Um, so
with this new setup, we also included in the grand allowed to purchase another I think it's a 72 in television. Um, so the plan is to if we do designate
another um meeting room, we'll put that the new one in that meeting room and utilize the owl that we no longer use. >> Okay. So we we we will have the technology to have two unique groups
right and there's discussion about that land use potential being that's not a discussion of where this >> yeah okay so it is a possibility
>> if so maybe for two um meetings names and then parentheses includes technology. I don't know if we need to assure them of that if you have any time. This is about committee support. So they're the ones that would be
it'll answer the question which we say technology technology or hybrid meetings. Can we be specific? So >> no over there. I mean we're making an assumption that
it would be available here. So, um, I'm concerning that assumption at this point. >> That's pretty much what Bren said. >> Well, I think he, you know, thought was saying that they may decide that might be used elsewhere too, right? But
>> I mean, that that was just a discussion. That's the only really other space that we have any students to be But yeah, like I said, that would that would be either sharing it with the
public square or relocating that. They don't really have any place to put the legal. Um, well, maybe we need to weigh in on that before we, you know, decide to add
that. But we really can't offer it as a meeting space if we don't have the technology. Right. >> That was my thought. You know, it it >> I think we should write it here. And I think if we decide that we're going to use it that way, I mean, this is only what they want. It's not what they're
going to get get. So, um, but you cannot offer meeting space unless you offer the technology. So, >> okay, >> it would have to be offered or we don't or we find out it's too expensive and we're not going to do meetings there and the limits,
>> right? In which case, we don't even include that in our questionnaire. But this point, we'll leave it in. We have to say it later. I'm sorry. >> Yeah, we were just kidding. >> Okay. Okay. So, I'll say technology to
conduct hybrid meetings would be available, >> right? >> Or you could even say assuming tech for hybrid meetings was available. >> And then leave it leave us the option of making it available. That's that's
another way to say it. >> Yeah. Yep. Be available. Okay. Great. Um okay so that you think that the rest of two then covers the scope of what
committees would you want three stay the same or with the changes we made the only other possible thing to add forward is and
specifically about evening would be >> well daily could be daily could be well you could have daily and you could have 8
>> evening 8 to 5 and 5 to 10. I know. I just realized that they they probably wouldn't have gotten that far if they didn't need the building anyway. So, >> yeah. So, and also on the first one, >> skip to number eight if they don't need
it. >> Okay. Um, so Stephen, I'm still struggling a little bit with the change act that'll be now eliminated. >> Oh, yeah. Yeah. Yeah. Yeah. Fine. That's
right. >> Yeah. Yeah. Is that a question that was eliminated for a particular reason or >> uh we combined we we we eliminated question five for sheet. >> Oh yeah. Yeah. Same with her second there.
>> You don't have um >> number six in the other. >> So I think we still need >> Oh, unless we can find we need to add that same. Now, if you look at your second sheet,
>> first sheet, we had um number six was what changes are and that's added in about the bathroom. We don't have that question on the second sheet. >> So, we could just say,
>> you desire a functional bathroom. Oh. Oh, I see. So, we still need the bathroom question, right? Oh, so can't we take the five off of the department side and just put it on the committee's boards? >> Got it. Yeah. >> Just make written five.
>> Oh, you mean we'll change our renovations? >> Yeah. Five. >> It makes sense. >> Yeah. Yeah. Why not? >> They're still getting the number seven on both sheets.
add new five here. Okay. Uh so yeah, back to four foot and I I'm still just trying to uh figure out how to change the wording get like time of day. This is one
>> for you know who anticipating like committing feedings >> today >> and we both daily say 8 to 5 or 5 to 10 p.m.
>> Right. So this add we already have number of hours and we need for a number of hours per day and then additional couple check mark boxes beyond that to say that get daytime or evening is that capture I'm
not. Okay. All right. So, we'll move the number five from the other questionire onto this and then um number six will say it was any willing to share the
service building make any changes on that. That's still number seven. >> So question number six question will become question number five right number
five >> on on the first sheet >> on the second sheet. No, we're not deleting on the second sheet. We're substituting yeah the what was number five on the on the
committee board question for the number five that modified five on the first sheet. That's not clear. We can go over that afterwards. Okay. Anything else?
Uh Please return completed survey too. Yeah, Susie didn't do any my email. >> Oh, no. I actually want them to come back. >> Oh, actually
from somebody else. Okay, that's great. and he wanted to come to a very different still the same but if you still anything else on the questionnaires yes thank you Well, uh, yeah. I, uh, I
was wondering I I don't know if it would save a lot of time and effort if this was done on a Google survey. Um, I don't know if anybody's ever done that. I I' I've used it. I've never
actually implemented one of those things, but uh, it it shouldn't be that difficult to do. So >> responding to those is smarter for people. >> Okay. >> Documented. >> I mean hard copy might be better. Well,
the and the hard copy we can also say can be brought on the lock box side if they want to write it and not >> uh explain that then to write uh your bot to
>> you know send your return your completed survey electronically as soon be female for a drop to >> and we want a place for the person what
who is responding which department or >> should be. Yeah, thank you. Put that right up top somewhere. Respondent name or the position they are.
>> Yeah. See, you think you got it all. >> That's what happened. I need that at okay >> where you have the respondent's name given that somebody might fill it out by hand if please print
>> I'm taught fourth grade I can read anything >> all right okay great so Um, you know, obviously I want Rita to have a a chance to look this over and then um, you know, hopefully it can be finalized and
I will be something that our employees will take care of, right? >> And that u idea of disseminating it to enough people like I realized the record storage um, committee doesn't exist anymore. So I was trying to figure out
how does that work? Um, and I don't know if there's any, you know, so you'll probably look at the website and figure out who's all on it. >> Yeah. I'll make sure that everybody that I I think the broader number of
people were surveyed by Ronald. >> Yeah, definitely. And so how how is it going to be disseminated then? is uh was the idea to send it out hard copy or
>> so when you you maintain a list of contacts right >> so I I have lists of I have two lists I have inhouse like town hall employees I listed them in their emails and then I
also have one for committees and boards that does not include again on the website. Boom. Yeah, I could keep a bunch of videos. Maybe once you've gotten the list, you
think you need to email it. Can even do that and then we could um read it over to see if anybody Then just go ahead and what you've got, >> right? You're talking the term the
emails list. Okay. Yeah. We could always pull or add to >> Yeah. >> Yeah. We wouldn't want to inadvertently eat something off and the one person that died and move over. >> Well, it's like came up late in the conversation.
>> Yeah. >> So, there's people who are pretty peripheral. >> Yeah. to what we understand in town government to be there. >> Yeah. Yeah. >> And actually I've known that there's been some communication problems because
she's sort of isolated on what she does. >> Right. >> It doesn't tie up to upstairs. So you >> Okay. So, if I understand correctly, Brennan, you will kind of send out a a list of all the the potential recipients
and we can look it over and see if there any missing. >> Yeah. >> Or you can send it and we can look at it like I mean doesn't have to wait for us to the first round look at it. >> I see. Send it out and we would see who it went to and then say
this. >> Yeah. But we'll make sure that Rita, you know, >> kind of gives her okay on all this. >> Um, okay. So, I think Yeah. Can we go like another 20 minutes
or so? Yeah. Be done before. >> All right. Great. Um, so questions for Stephen on the current building conditions on the spreadsheet. >> Said this was pretty impressive. So
the last time I'll say it again. So thank you for doing this journey. Such a great film. Um I highlighted highlighted a number of things going through but not so much as questions just you know things that oh
yeah we're going to do this. Oh and you know my final conclusion was that and I think I need to get over there and actually save the building. >> Yeah. more so yeah it's
when you just read the information yeah because you don't know so that's why you know I have a different I will point it out talk about noted in my report so that when they read through
the report they'll be oh that one says right it's not the whole Yeah. >> Yeah. And so are other people interested in it? Should we try to stay open time to uh well or maybe before our next meeting, you know, meet over there and
if we have our meeting there, >> can we have before the just proof that you follows around his phone and it's Can we even >> Yeah, >> it's the new world you know that we live
in now. Can we have the you know the beginning part of our meeting some come over here and have a ball meeting >> for open meeting law you can visit a site >> you can't discuss it you just watch and observe but you don't discuss it among
you in that place >> Stephen could describe what we're seeing and then you come back and discuss >> yeah if we have a question we go over that bring you back to a meeting >> right >> can be a site makes a lot of sense to me. >> Sure. Okay. >> I thought
>> if announcement of this meeting first meeting, please, you know, come to town hall if you can. I thought, oh, we'll be going over there. >> total. >> Sounds like a plan. >> Okay, let's let's try to u you know,
tentatively plan for the beginning of the next meeting. you can start with a good open there questions though on the the spreadsheet for Steven
>> um on 10 uh basement withdrawal space there's two sets of stairs right are you referring to two sets >> yeah there's there's the steps that go down from behind the uh circulation that
goes into a little basement. >> So that's really the original building, right? >> And then when they put the addition on there's a outside airway concrete section that goes down into a very tiny
area which is below the con toilet and maybe some of that little addition, >> right? And so do both not have railings. The one by the trap door, the one down the wall could be also a railing that
>> um you don't have to look at that, but I the uh stairs the stairs going down into the original basement might have railing, but there's definitely a very bottom.
It's like >> you you you definitely uh paid care. >> Yeah. >> And there's no well there's no railing in the bulkhead and I don't know if that's typical or not typical allowed or not allowed.
>> Um and I would think technically there should be you're talking about going down. >> Yes. There should be a railing where you could have you obviously can't because of the acceler can't have a railing come all the way up as normal to the top of
the steps but it could come up as far as we could actually for years the code was three or more steps. So if once you get >> to a brand where you could have a brand
if there are three more steps >> I mean you can kind obviously plan to galore a little bit. >> Yeah. >> Okay. >> So that's a perfect example of why it would be so much these games to discuss
these things once we've actually seen it. Right. uh any >> just a very broad general question. I know obviously it would be difficult to get estimates how much it would cost to fix all of these things
>> but um I was wondering if at some point just for ease of understanding whether it could be like this going to cost you know $1,000 more this is going to cost $50. has been lost. You know what I mean? >> Right?
>> Just because that would make it a lot easier to figure out what was practical and what was not. >> Well, depends on what ends up being scope. Certainly the the one thing that thing would be
easily you know every time I say something Jeff building he looks at me in other words I'm way too low but the front entrance that whole unit has said
so that needs to be jacked up proper footings put under and essentially low target reconstructed and and I would think that's easily 5 to 10,000 maybe it's more than but that's one thing that u when I was first chair
of the building committee we then begin to investigate getting funds for CPC grant and the building is considered of historic significance so we couldn't
buy for grant to do that. So that would be one of the there's certain amount of rotted siding trim. I would think that if you can apply for a grant for that. So we had the wall. So when you drive up
into the parking area because when you park against the building, that's where the most rot is. >> And so the question is, okay, you know, you sort of look at it all. What's what's easier? take it all off new sighting or you individually repair
pieces and then you have this mix it takes so long. So that would probably once we evaluated when we're going to do it to see how many pieces maybe decide it
but again I think that probably be something you can make a grant for. So that would be interesting to know too what what parts of this for >> and what things are you know we just need to
given I went as far as getting the determination from CPC folks that building was is of historical significance. I would think that >> probably something could apply to
>> well the >> probably anything on the outside. >> What do you think Henry? >> Yeah. No, absolutely. And uh just bear in mind there is a deadline for applying for for those those grants and uh I believe it's sometime early December. I
could I could verify that. >> That's CPA grants. Yep. >> Right. Yeah, we did did mention that at our last meeting. That's why I'm kind of keep rolling here. So, uh so so that we can meet that
deadline if if need be. So, and I think we will. The other um the other part of that um that we really need to get a hoople on is something we talked about earlier about whether there are any state regulations, you know, that will kick in uh you know, especially building
home kind of things. wants to read this and I we're going to use it for efficient time business you know I don't know the library some of those quasi things that may you know have a different set of regulations I don't know um but anyway I think we need to
get that confirmed that these you know what what guidelines we have and and that brings up for me the question about the historical significance designation is that just something that the town has done or is
that actually like the state historical commission that is it on like a a state or even federal register for example >> I believe it is on the register along with the church and the old town hall there are several buildings in town and
that's the library is one of them >> right >> so if I understand correctly doesn't that uh kick in like certain standards or specifications for any renovation work that you have to abide by.
>> It does. Yeah, it is. It does. Um, and the the general uh rule is is that you try to to preserve as much of of you know what whatever uh is there originally uh or
replace it with anything similar. Um uh unless there there's a you know uh uh some uh issue with has health consequences or you know
cost as well. You see if it's going to cost you know just an exorbitant amount of money to restore the original then that has to be borne in mind as well as so there's some maneuvering room here. The question will be you know uh
assessing that. Yeah. >> Yeah. Okay. >> So that was part of our discussion before on the in this. So in this one it says barrel stated CPA funs could be
toys and star preservation part of the project but not for what is considered maintenance, upkeep and rehabilitation. CBA funds used under store deaw
certain preservation guides. So there's >> okay so two pieces of information we really need before we can either evaluate that get a good night of cost but also assess you know realistically what can we do. >> Yeah.
>> Okay. So I have a Yep. Question Henry. So there's a designation one building is on the historic register. Correct. >> Yes. >> That's this the library is not correct.
>> I my understanding is that it is I I can double check this and get back to >> I would because my memory was that um it's only >> Yep. building that's considered of historic significance,
which has looser, if you will, requirements when you're doing major or any kind of repair. Then if it's registered as an historic building, then
pretty much have to do exact same categories designation. >> Yeah. because I remember being told that you don't you don't want your building on the historic register because it ties you into spending essentially a lot more
money >> to to do any kind of significant exterior work. >> So, how can you get that verified one or the other? Well, I'm going to look back through my notes because, you know, I
sort of started the process to try and get this renovation done of that porch and part of the reason that we table it was, well, we don't know what's going to happen to the building, our new library. So, let's let's table it. But I have
done enough to find out that it'll be considered and maybe by is it CPC or CPA? act as the and CDC is committing >> because I think I went through CPC
and they were the ones who said it's building historic signification. >> Yeah. So you want to follow that back in so >> yeah I'll I'll note to my notes and we could even
>> and you know surprise Henry if you folks don't don't know that you know have that information somewhere you know in your in your records or notes or whatever >> I will look into this and and come back at you >> I mean you know it's the last historical
commission that would probably have to know the designation either way right >> exactly Yeah. Yeah. With >> a significance or on the register or something probably some call to them to verify it. >> Yep. And also I will I will u maybe
bring some information about uh you know what what what what the requirements might be in either case. >> Okay. Thank you. Right. >> One more question is occurring and again
back on the topic of the bathroom as we're throwing it out there as you need one. I'm wondering if it's given what we've talked about is it practical to imagine that adding a bathroom would be
something within the city for that building or not? because I if I were trying to decide if I would want to move there, right, >> that would be maybe a a rule rule it out or you know the other thing that occurs to me is it's not that the danger of
crossing the street you know would we really want to have a lot of people coming and going from this building to the other like right now it's just Mary and working in the library but if there was something involved significant amount more traffic then we need to
Okay, do we want that traffic? I mean, do we need to put in some sort of signage so that people slow down and they're coming up the hill or, you know, would we say, you know, for the safety concerns, it's worthwhile putting in a bathroom in case somebody has a real
need for a bathroom when they're there? >> So, there's been a bunch of discussions on this already, everything from a portative body to bathroom. So I think um I'm not sure what that's filed under.
Maybe the building committee didn't maybe pre pre-building committee might have had and so having historic model was part of this town. It's sitting in minutes somewhere >> library committees in the past can open
but having made that. >> Yeah. So in some ways we don't want to reinvent the wheel. We want to know what options were considered and why. Um, so I don't know how to get to a question like that because it's
therapy. >> Sounds like there's a need for record storage. >> Well, everything in minutes. >> Yeah, that's what I mean. It seems like there's a this doing this conversation and it seems like there's actually a lot
of information in minutes that would be easier if it was searchable. Um, sure. But gas. >> Well, is there a way to look and see what people have said about it or Stephen? Do you have any thoughts based on your
>> I mean, there was nothing. I mean, I did get some information passed on to the by Bob Groves regarding Mold when he was trying to do renovations
down there. actually was a CPC CP brand that he had got that hadn't been used. uh and we the building committee um decided not to pursue that for a
number of reasons but that's the only thing that I am given do of Maryanne might be able to answer all those questions but but the other thing I keep in mind is that technology keeps changing so like you know just with
discharge you know the new technologies that 10 years ago you know you couldn't have done it today you can So, you know, we will need a more current evaluation tool somehow. >> Have a bathroom. So, pretty >> a lot of volume.
Oh yeah, >> that was another reason why I thought, you know, we should bring all town hall into the mix because to put a bathroom in over there, it's going to cost a certain amount of money and depending on
issues that come up like pan you know what can this this septic accommodate and you know That's the the septic component is the big concern there. The water I
don't think is >> I think that the process of having people talk about their need will lead us to whether this option covers those needs better. This option
>> and it may be that time. >> Right. >> Yeah. But if people were to ask, you know, say, "Hey, I'd like to use that, but I would need running water." We could say, "Well, we could consider that." Like, we could realistically
consider that need is kind of what I was getting. People when people know that they just be like, "Oh, the water." Obviously, I'll skip to question eight. Look at you know what I mean. So any other comments uh for now at
least on the uh spreadsheet, you know, most of the the things I highlight in the thread. Let us wait until we're over there uh to actually see or hear or wish to say. The only question I I do have maybe for now is that there are several places in here
where there's a recommendation that like a licensed electrician or a mason you know evaluate and is that something that in your opinion would with those kinds
of needs important enough that they you know would have a clear bearing on final decisions about its usage. So we should have that information sooner rather than later. Well, I could kind of review some of these things that some of it's that
some of those things are that you know I have some thoughts but I'm not right. So he'd have to like the one about the basement and that's the probably the chimney in the attic dependencies.
Yeah. But I give you my two cents on a lot of those things and you know some of them such >> before moving forward. Okay. Just looking at
electrical things. >> Yeah. Not not something I I would say we need checked out smaller. Okay.
Okay. Anything else on this? Obviously more about this next meeting. Okay. Um, we should Oh, I did want to follow up on one thing from the last meeting. We talked about um
we prioritizing or getting on the list for a massive and many people want to and I I don't I don't want to, you know, lose that. I just want to make sure that we follow follow up on that. That's something that would not become officially pro. issue
or until I'll be looking at the issue with Yeah. >> So, why don't I make, you know, I'll be I'll talk to Breida maybe um a couple follow-ups. >> I can do that, right?
>> Yeah. and ask her if she could arrange this that think about our next meeting. >> Was any other items I should ask for today? I do want to um bring in the record
storage report and the table that we made and that people can start thinking about how information and the effects of that. So um that's on the record storage website. You can look at results and report which is narrative
but the table is how we figured out how to view all this information which we're coming to it will tangle into other questions like the >> so you're saying you like the committee to
>> I think they should look at it maybe this is still the time to do it could be later but >> okay and you want to send us a link for or just a simple look up on the website.
>> Think that would be a good reminder before we actually received it in an email. >> Yeah. >> Okay. At least right now again not to be able to make
but why don't we come up with 16 and say yeah it is just at the library. >> Yes. >> Yeah. >> What date was that again?
>> October 16th. Thursday, October 16th. >> October 16th. >> Yes. >> Do we want to um meet a little bit earlier or is 10:30? You know, we'll prefer >> uh Well, 10:30 is good as early as I
can. Okay. All right. >> 10:30. >> We'll need to 10:30 and Henry will you probably c will start off the meeting at the library. at the library. I'll be I'll be there. >> Great.
>> Yep. >> All right. And I I will again confirm this with Rita as soon as possible. Make sure she can make it. Right. Anything else before we What was that? One minute before 12.
Perfect. >> Great. All right. Well, don't need Oh, yes. Henry, do you still say goodbye or you have something? >> No, no, no, no. >> Jump the gun. >> We making a motion to uh nomination.
>> I move to adjourn the meeting. >> All in favor? >> Unanimous. Great. All right. Thank you all. Thank you.