let people in progress. Um, that's a recording in progress. I'll see this and then >> we're not doing a compet. >> Okay, that's good. You can see us. >> Things are coming up
>> like boom in the last two days. Little water, little heat, and boom. >> Yeah. >> Yeah. I kind of hate it when it gets hot like this because the the early spring plants just go by so fast. >> We have um well our daffodils haven't
bloomed yet >> but our sila >> today it's like yeah myas like really spread though so I don't know maybe the drought. >> I planted mine in the backyard in an
oval bed. There's none left in there, but the whole front yard is covered with it now. Must like it better. >> It's always so interesting to do on plants. >> Okay, Elaine's going to be five minutes late. Okay. Um,
>> what a beautiful meeting room. >> It is. >> Yeah. >> Oh, you're right on time. Okay. I just read your text. reasonable. I didn't have it in my calendar and all of a sudden when I saw Neil's
message was like, "Oh, great. Meeting tonight." Okay. So, let's see. So, breath not coming. Well, Molly said she'd be five minutes late. Dale Hoo was the other person. >> Dale just
>> There he is. Okay. That's link. I could not find it. >> The Zoom link. I I couldn't find it. It wasn't on the the calendar. >> Was it? >> Well, they all found it. Um >> I thought I saw it cuz I looked to make sure it was a hybrid meeting. >> Yeah. No, it says it's a hybrid meeting,
but on the on the calendar thing when you click on it is right there. >> Right up top there. join. >> You're going to leave us now going home.
>> That shows what I know wasn't big enough apparently. Okay, >> we So we have one, two, three, four. Okay, let's start. Let's start. >> Are we
shall you open us? 7:01. Yes, I am opening the meeting at 7:01. >> Can you guys hear us? >> Yes. Okay. >> Okay. >> Do we have any public comment? I don't
see any public. >> Oh, I got to let Roger. >> Oh, okay. Okay. No public comment. Do we have a motion to review and approve the minutes of January 22nd? >> I'll make a motion that we approve the
minutes of January 22nd. >> I'll second that. >> Any corrections and changes? I did not see your uh email in time to respond, but so I recommend perhaps we just delete that and talk about it tonight. >> Sure, that's fine.
>> Um, >> yeah. >> What was that? Well, in the minutes from last time, I captured that Domus asked about the contingency fund and that's all I have.
>> Right. >> But why don't you ask about it again tonight? >> Okay. >> Okay. And we'll just uh take that off. >> Yeah. >> Okay. Okay. So, so there's no corrections then as
>> we'll um accept them as as corrected >> as corrected. Okay. >> Roll call vote. >> Antonellis I >> I can you pull my door shut please? >> Uh and my next pool I
>> Mush ISO I >> Okay. update on the remaining items to be completed inside the library. >> So that's the punch list. >> Um so let's see. So tomorrow they're
coming. Well, this is outside the library, but they're coming to take out the um the metal plates in the area where the handicap access is to the sidewalk. Those weren't installed properly. They're coming tomorrow to
remove those. Um and then they're going to uh and the concrete around them. And then Monday they're going to redo those. >> Okay. >> Um so um so that's happening tomorrow.
Um inside the library we have lighting controls that we're waiting on. And the last email I saw about that, Dominic, I think we're still waiting on you to get approval from VA. Um, do we do you have
an update about that? >> I think I've issued everything to CDI actually. So, all direction and approval um has been forwarded to them. It's in their court. >> Okay. Because there was an email from
Craig this week at MLS Schmidt this week. Okay. So, um, so there's lighting controls in this room and for the, um, adult room and children's room and director's office, um, that they'll do
some additional work on. Um, so I'm not sure what's supposed to happen that um the the the sliding door in the children's room currently
is sliding over carpeting and it doesn't slide easily. And there's been some discussion about putting in a threshold there, >> some kind of thing. So, do we know
anything about that? >> Yeah, so I I did quickly review um CDI's um punch list and they recorded that as complete. So, I was going to get back in touch with Mike and um get a better
sense of some of these items that he's crossed off as complete as you know what's the backup, what did you do? Um and then obviously from what I hear from you today, Marian, it's it has not been addressed. So, there are a few there's definitely outstanding things on the
punch list. Um the one you mentioned about threshold is one um and so we have to coordinate with them um and make sure that we withhold funds until they correct those. I'm I'm still withholding
um all the punch list items that were open um even the ones that Mike said are complete. I need verification um that you know what he says has been completed. So sounds like that one has not been done. >> All right. So maybe I So should I go
through the punch list since I'm the person here? And um I'll I'll go through the punch list tomorrow. I'll look through it tomorrow. >> I I have something drafted ready to go. >> I've completed my review.
>> I just didn't issue it. I promised Mike my response tomorrow. >> All right. >> As a result, so there are items there that I understand have been completed, minor things. Um there are more, you know, larger scale items that I want verification of.
>> Okay. >> Before I, you know, civil items as well before I get Fuss and O'Neal out there to back punch. I want to make sure, okay, these things have been addressed. It's not >> just been stated as such. So, um,
>> let me issue that to the team, Marian, and I'm happy to follow up with you. Actually, I'd be happy to call have a call with you tomorrow whenever you're available prior to me >> issuing. Maybe we do that and that way I can just verify your comfort level with
some of these items that may not have been addressed. >> Yeah. Maryannne Dominic, I had stopped by there last Friday and Maryanne had said uh an issue with the temperature in the office and the was it the study and I I pass it on to Mike, but I know
Dominic is that on your list or is that an issue that >> that is Yep. That that was raised. There's a bunch of things that have come up that I think warrant addition to the punch list. Um they're definitely things that CDI need to address. So that is one
of them. Roger. That's one of the new items. >> Okay. And then we still have three ballards that need to be repaired. They know like they know about that. And I think that they're trying they're hoping to come and do all the electrical work
at the same time. So >> be installed. >> No, they're installed. They're just they don't work. So they need to be repaired. Okay. So So ML Schmidt recommended And like they recommended some kind of
lighting control for this room that we're in that you've approved now, Dominic. >> Yeah, it was back to the original. >> Okay. >> Yep. >> Okay. >> And the reason we didn't install that originally was um there was a push for schedule and um there was an opportunity
to substitute that out. We tested it. It didn't meet our requirements. So, we're going back to what was originally speced. >> Okay. Um, so but most things most things are done that but the the the children's
room door really doesn't it really isn't um it doesn't work properly. We can go look at it after. But yeah. Um okay. Um we're waiting for one shelf for the shelving. One. Just one. Yeah. That is scheduled
to ship April 29th. Dominic, I could I could talk with you right at 9:00 am if that works for you. >> I think that I think that works for me, too. >> Okay. Yeah. >> All right. Um Okay. Um and
um and then uh the landscaping guys were here. They spread some mulch. They um they planted some trees. Penny discovered >> not when they were here this time. >> Oh, I thought they were going to plant
some trees. >> I think they were just tidying up and >> Okay. >> I don't even think they spread mulch. I think they just >> Well, they spread mulch in the places they couldn't get to, but and they looked at things, >> right? Um it's too early to know whether
or not plants survive the winter. Um I So Penny discovered two plants that are not native plants that were planted. They're um are they witch hazels? What are they? >> They're Arnold's Promise witch hazel.
And Dominic, you and I talked about that last fall. >> Yep. >> It's an Asian species. It's not even like it's from the West Coast. >> Japanese. Yeah, >> that's a witch hazel. Y and there's a Chinese witch hazel. Japanese and a Chinese,
>> right? >> Um the Arnold's Promise >> and it is a lovely plant, but it can't be here. >> Yeah. I have that documented on the punch list, the updated punch list as well. >> Right. Um and um and then we discovered
Well, Penny again discovered that some small mammals had girdled some small >> shrubs. So, you know, they put in smaller shrubs because that's what they could find. And I guess that that was approved. I have to say they're smaller
than I thought they would be. But, um, the problem in this case is that they have very thin bark because they're so young. And below snow level, they've just the bark has been completely removed. And so, >> uh, if those survive, it will be a
miracle. I mean, many of them are girdled all the way around on all the stems, >> those rascally mice. And >> it was a tough year for mice. >> Yeah, it was Molly. >> It was. >> So, we have to figure out how that gets sorted out.
>> That is on the contractor. >> Well, yes. >> So, did they just replace them? >> The who I tooured the site with said, "Gosh, I don't know. You didn't ask us to, you know, fence those off.
I'm not sure whose fault that is. >> Yeah. >> Yeah. They got to live, right? >> They do have to live. It's pretty >> I wasn't asked to fence to, you know, protect them. >> They They did own them until they >> Well, especially, you know, when you put
in little tiny things like that that are >> right >> Well, maybe they can get bigger ones now. >> Of course they can. But that's what I meant. >> But in any case, it's too soon to know um whether or not things have survived
and that or whether or not things like the se the grass seeding, right, >> is going to work. And then there are areas where there's a lot of sand that the highway department spread and and then I think the landscaping guy's name
is Mark. He said that that's going to prevent germination. Um and and so that's not their fault. >> No. >> Um so we'll have to >> Where is that? >> Over on the other side of the drive. >> It's where they you know where they on
the outer edges where they plowed. >> Yeah. >> It blew >> quite some distance. >> Yeah. >> It was a terrible winter. Um, and there's, you know, and there and every spring we're gonna have
>> repair work to do >> and there's stuff like there's a runoff from the trail at the back here and that's not their that's not anyone's fault. >> We need to figure out. And then there were places where the plow, you know,
did damage. Um, and it looks like vehicles drove in. And that's not the landscapers. >> I don't know who drove in over here. >> I don't know who that could have been. Um, and I have no idea who that could
have been. Um, but anyway, that that's not their responsibility to fix. >> Um, so that's like the highway departments. Do we need to have some raking done to get the sand off the lawn? >> It would probably be good as soon as the ground is solid enough to walk on it
without footprinting it. >> You know, it's it's that mushy. >> It's that mushy. >> It's getting better. >> I think it's better when we went out to first look at it, you know, or sinking right in. It'd be great to get a crew out there. >> I mean, I'll do some wreaking. >> Okay, we can we maybe we can have a
breaking day. >> Um Okay. Um but anyway. Okay. So, so Dominic and I will talk in the morning about the punch list. Um, >> so on the last list, there were a whole bunch of things I'm assuming got fixed, like the keys, some keys weren't
working. >> That's all. Yeah, that's all. >> And the data in your in the director? >> There's data in the director's office. There are um >> Do all the plugs work? >> There's an in inexplicable No. No. So, I have a laptop plugged in in there and
the battery keeps draining. >> Why? It's one of the plugs that doesn't work. >> Um I forgot that the plugs don't work. But again, they're gonna fix those when they come to do everything else. Um >> when is it?
>> Um I don't know when that is. I don't know when that is, but they're gonna Well, so Craig asked if things were approved. So, and do you approve that in did you approve that in bid docs or just
via an email? Dominic, >> uh, that was via email correspondence. As I understand it, there's nothing outstanding on bid docs. >> Okay. All right. So, >> I'm going to double check that first thing tomorrow, Marian, and make sure that
>> um Schmidt are released as it relates to the meeting room. Um, but as far as the outstanding punch list, uh, I've emailed Mike for an update. Um, we have a sense of when landscape will be complete, but I I don't have a good
sense of their schedule as it relates to interiors. Um, Roger, I don't know if you've heard any different. >> You're muted, Roger, if you're talking to us. Maryanne, are all the nonfunctioning plugs in your office?
>> No. >> Um, are all the Well, all the non-functioning plugs that we know of are in my office. >> No, there's other ones. >> Where? >> Wasn't there one under the the U desk over there where the Legos are? No, not
that I know of. >> I thought we we found >> We should come and do an expert. >> Well, no, we'll make them make them know. Yeah, I thought we found others that were not in your office randomly. No, I think it's just in my office. >> Yeah,
>> I mean I have a tester. We could do a quick check if you want me to come by. >> No, I want them to do it. >> Okay. You can check everything. >> They should check every Okay. >> Yeah. I've got a tester in the car. >> Of course you do.
>> Um, we've used we've had a number of programs in here and we've used a lot, even the ones on the floor. Um, >> and uh, and so far, you know, so far we're finding Let's So, and then we had, you know, the humidifiers plugged in.
So, we had the humidifier under that desk. That outlet was working. Um, >> at least one of the >> Right. At least one. Yeah. So, um, but in the and in the office it's it's like random. Yeah. And, you know, like one
works and one doesn't work >> and one doesn't. >> You mean the upper and lower parts >> and then switched >> switched on the like the white switch? Yeah. >> Well, we have that in our bedroom and after 30 years it still confuses me. >> No.
>> Yeah. No, there's no upper window to your office. >> No. Yeah. Okay. >> Um Okay. >> But not always. >> So that's I think that's we have a plan and that there's not much.
>> When is the um uh maybe next week? The window fill. Yeah. >> Yeah. >> Yeah. If not next week, the week after. >> So what has been the conversation so far? >> Oh, just that we need you to come and that some of it is coming off. Yeah. And
it's bad. Yeah. So, I was going to call them today and then I didn't have a chance and I'm going to call tomorrow. So, >> okay. >> Okay. Getting running the library is getting in the way of these things. You know, >> you say you need to plan less programs.
>> Oh, no. That's the fun stuff. >> Yeah. That's the whole reason we did this. You know, >> a whole lot of programs going on here and everybody's been >> absolutely loving it. >> Yes. Yeah. So, we're having a lot of fun. So, um Okay.
>> All right. So, that's both interior and exterior. >> Um >> landscaping. >> Yes. >> There's stuff to talk about about landscaping. >> Okay. >> That isn't part of this though. >> Okay. But one of the structural things is uh Elaine pointed out to me uh a
month or so ago that there has been uh pancake breakfast actually that there's spalling on the out. >> He's going to look at that tomorrow. >> Okay. Yeah. >> Yeah. I mean, yeah, there's only Yeah, it's there's a couple a couple squares that have an issue. So,
>> yeah, it hasn't it hasn't gotten worse. >> That's a good thing. That's good. Yeah. >> And he's going to look at it. So, the same guy who's going to do the metal plates um and the handicap >> access is going to look at and repair
those. >> Yeah, I don't know that you can repair them. I mean, you know, with concrete like that, usually you got to jackhammer it up and do it over again. >> Well, we'll I'll talk to him tomorrow. He's coming tomorrow. >> That's normally what has to happen. I mean, you can't really fix it.
>> Okay. We'll see what he says. Okay. >> Is this Pelch check? >> I think you're going to get some resistance, but you know, >> right? >> So, you might have to bring it back before us and we might have to drop it in. >> Um, Neil, what do you say about that? >> But I was going to wait till everybody
stopped. No, normally the cause of spalling on concrete is the introduction of salt into into concrete that's green, meaning it hasn't fully cured or uh hardened on the
site. And I know we were I know the concrete went down late in the season, Maryanne. I know that you and I talked at length about using uh you know deicing and and treatment products that were safe for uh unccured
concrete. Um I don't know what if anything the DPW used for salting the or or treating the driveway. Um, I I think honestly it's going to be a
tough battle to get it replaced, frankly, but we'll we'll see how they respond. >> Did we have any salt on the driveway, Marian? They did put um they did put us well they put sand on the driveway and
the sand has salt in it but we didn't use any we just we used untreated sand on the we didn't use any chemical products on the sidewalks themselves. We just used plain sand. Um that so the highway
department gets plain sand and then they add the salt themselves and we took the sand before salt was added to it and that's what we used on the sidewalks. And then they >> and when they treated when they treated the driveway, Maryanne, with a sand salt
mixture, I'm assuming they did it with the truck with a spreader like they normally would on any roadway. >> Right. But they didn't come close intentionally. They didn't come close to this side. >> No, understood. I'm not claiming it was
intentional or willful or anything else, but even if it was accidental and totally uninted, that's not something that you can hold a contractor responsible for. >> And then the other, so most of the
spalling is at the very south end of the sidewalk and a lot of that was covered with snow for most of the winter. because the highway department didn't
didn't get close to the curbs with the plows. >> Y >> and then we you know and then we were removing snow by hand and then we kind of gave up on that end. So some of the spalling is in the area where it was
covered by snow um most of the winter. Um, so, so, so Jeff was pointing out that the spalling that there isn't a any kind of separation between the curb and the
>> the sidewalk. What are they panels or you know? >> Yeah. Curbs. >> Yes. >> So, um, so anyway, I I don't know. I think it would be really disruptive um and and a lot of work for the small
amount of swalling that's out there um to make them rip up the entire thing and then start from scratch. >> Just the squares. Just the two squares that are affected. Jack Arum pour it again.
>> All right. Well, I'll talk to him tomorrow, >> but >> Okay. >> Yeah. >> And so, >> but was there supposed to be an expansion joint between the sidewalk and the curbstones? >> No, it's not in the detail, >> right? >> In the detail. Okay. >> Nope.
My belief is I think cars are hitting the curb >> and because the spalling is at the joints of the pre-cast curb and I think cars are hitting the curb which is then hitting the concrete sidewalk and that's what causing it to
fall right on the edge. >> So you don't think it's salt? You think it's >> I don't think it's salt. Well, I would also add that a couple spots where I've noticed the the depth it's fairly deep. Normally with spalling related to salt,
it's more surface. Um, >> right. >> And yeah, >> so I think I mean I was thinking of differential movement between the curb and the sidewalk and if if they're uptight, something's going to give. >> And
>> that's what I thought >> the sidewalk gave. Right. >> That's why I think it's popping right up right at the edge. >> Yeah. >> And so then that's something that would continue whereas the if it were salt it would not continue because now it's cured, right?
>> Well, it takes a year to cure. >> Well, it'll be a year before it gets salted again. >> Well, I don't know. I mean, if people are running into the curb, if that's it. I mean, the other possibility is the
curve just fit tight to the uh concrete and then yes freezing, you know, causing the tube to move a little >> differently. Um, it snapped off. >> Looks like it's inch and a half deep.
And that's not typical my knowledge of spawning due to salting. >> But that's also a design issue. What is it? What's an expansion joint that's not in there? But that wouldn't prevent that from happening either. People are
>> Well, I think what Jeff was commenting that, you know, you wouldn't get the, you know, the friction between the two slabs if there was if there was something in between, >> right? >> I mean, and and it's not commonly done, you know, something in between.
>> It's okay. It's not always done. Okay. All right. So, so it doesn't seem like it's necessarily our fault or their fault. It's >> happened. >> It's just it just happened.
>> But if it is a matter of, as Jeff said, people running into it, it's going to continue to happen. And so we need to figure out at least in those parking spaces
how to keep it so that people aren't running into the curb. >> Well, you can put those little stops in the parking area so your tire hits the stop >> before your tire hits >> the little those little
mounds type of thing. Yeah. >> Yeah. So maybe we need to do that in each of the parking spots after we've repaired the Spalding. >> But just make sure that the highway department doesn't plow those out every winter.
>> But do they plow the parking spots? >> Yeah, >> I'm sure they're cursing though. It's a to plow. >> Pardon my language. >> It's all right. It's descriptive. So
maybe we get a snowblower and we >> We have We have one. We snowb blow this snow blow. >> Yeah. Need a need a person behind it. >> Yep. We I So the highway department was
supposed to take care of all of the snow needs. Um they um we we're working on a new plan for next year. himself because I did a tremendous amount of shoveling. Yep. So,
yeah. >> Yeah. And and I think as Stephen mentioned where one of those chips is really rather deep, >> I don't know if the car hitting it, you know, a car tire hitting that would do that, you know. I mean, I think there's several things at play. I mean, you
know, you'd really have to ram into that thing. And as you said, you really couldn't get up to it. >> Well, I'd have to go look at where that one is, but like further down. >> Yeah. >> There's some of it. And those those were covered by snow most of the time.
>> So, let's see what the guy says tomorrow. >> Okay. >> Okay. >> Um Okay. >> But I mean, it's a brand new building. I think we want to resolve this somehow. You know, we've got some contingency money, whatever. you know, if we have
to, you know, chip in or something, I think we want to consider it. I mean, I think we we really want to get that straightened out. We want to get that fixed, >> you know, we we don't want to be looking at that on a brand new building. >> Mhm. I totally agree. >> Yeah. I'm I'm just looking at the detail
for that curb. It's 18 in deep. It has a concrete hornch. It's set in concrete. The pre-cast curb, you know, considering a tire, car tire hitting that, >> you wouldn't want that curb to move at
all. >> No, >> I don't know that it could. >> It almost looked more like it was a a vertical shear, >> making that edge chip off. >> Then it's a question of is it thermal differential um you know, expansion? the the sidewalk,
>> the curb is more likely to be stable given what it's got supporting it and under it. So, the sidewalk might have done this a little bit. >> Yeah. >> With the freezing of the ground under it. >> What's up? What's under the sidewalk >> um that's just going to have a gravel
>> gravel base and then >> which which probably had some moisture in it because it was done late in the year. So, I mean, that's the problem with pouring concrete late in the year. These kinds of things usually always happen. >> Plus, it was very cold.
>> Yeah. >> So, once it's down and it's cured and we repair it, will it happen again? >> I think I think uh our our chances are way better that it won't.
But I mean, I've had bad experiences pouring concrete in November myself. So, usually on garage floors. >> Okay. All right. Well, let's see what the guy says tomorrow. Okay. >> Okay. >> And um and then and then I'll report
back. Okay. >> All right. Okay. So, Penny, you wanted to discuss landscaping. >> Well, I just want to talk about the part that we're doing and in particular, I would love to know how much money we have available.
>> Okay. So, I sent you a budget update. >> Yeah, I saw that just as I was >> Sorry. Did you show that to everybody? >> Yes, I did. >> Yeah. When When did we get it? >> 54. >> Yeah, I got it at and I didn't see it
until then. >> No, I opened it up, but I couldn't see it. So, >> okay, I have it here. We can look at it together. >> Yeah. Crazy. >> Oh, yes. >> It can't be anything actually.
How's that? Do you know you going to put that up? Um, you >> want to share it? Neil, you share >> the project budget. minute. >> But landscaping isn't
>> no >> part of this. >> No, it's not. >> It shows what we potentially >> going to give you permission to share, please. Let me change the um view. Hold on.
Can you guys see that? Okay. >> No, >> no, it's tiny. >> Yeah, you got to >> bigger >> zoom. Yeah, a little more. >> Or you can or you'll have to do a lot of explaining.
>> We can also >> Yeah, kind of works. >> That all right? >> Yeah, it's better. >> I was going to say I was trying to get everything on one page, but that's not obviously not going to work. Okay. >> So, I'll I'll just go sort of contract
by contract. Um, our budget, we have $10,000 remaining in our closeout services. The permitting and pre-quall that reflects a $15,000 balance was in fact for pre-qualification, which would
which are services we didn't perform. So, that will come back to you. um architecture and engineering. I'm showing about $20,000 in expenses and 25,000 in reimburseables that may or may
not be uh fully realized commissioning. I think most of our contract efforts are completed. I think we've got some money for warranty phase and uh some other work. So once that I'm expecting that will be build out in
full. Uh construction we're showing 6.3 million paid and roughly 388,000 in retainage and unspent um I'm sorry uh uh contract balance which
is mostly retainage remaining. >> And what does that mean Neil? So up until up until substantial completion, the the town retains 5% of all of the billing that occurs.
And then after the building is occupied, the contractor requests a release and retainage. and we will hold the value of any incomplete items on the punch list or anything that's damaged from the
retainage amount and we are required to pay him the balance. I I have to I have to be honest I processed the lack last requisition but I did not check to see if he had requested 5% of the retainage.
So my my assumption is the 387 388,000 roughly is mostly the 5% retainage that's left in the contract. >> Right. And so that means that that is that will be his and not ours. >> Yes.
>> How does that work with things like landscaping where you don't know um if they're going to have to come back and do more things? So normally um
un understand that retainage is not meant to to compensate the owner for warranty work. >> There's a there's sort of a a fine line of differentiation between the two. Mhm.
>> When the contractor replaces all of the plantings that have died or did not survive the winter uh this spring, the assumption is at that point that he
would be paid in full for his landscape work. If we get to the summer or the fall and although he has maintained everything according to his obligations
under the contract, if the plants didn't make it, we would ask them to replace them again. But that would be considered under warranty, not under um work that was done or not done under
the contract. That makes sense. >> Yes. Yep. >> Okay. >> Uh project expenses. Um this uh roughly $90,000 will likely go back to the town. This is money that has not been expended from
these various line items. Um, I will, um, yeah, I think all of that money would go back to the town. I I can't think of any testing work or other otherwise that we would be incurring at this point in
time. Furniture and equipment, Maryanne, this would just be anything remaining that needs to be build out to the project. Otherwise, that 155,000 would come back to the town. And then
>> yeah, I have they have to I haven't added that all up >> and then our contingency of roughly 420,000. Um, and that would be I just want to be clear. I believe that there are still a
couple of PCOs that are floating around out there that have just recently been approved and the value of those PCOS would come out of the remaining contingency and would be added to the GC's um the
general contractor's construction contract similar the way we've done them in the past. So when all of those come back, we would expect um there'll be a final change order to sort of close everything out.
>> So roughly we're talking somewhere in the 100,000 dollar range >> for >> for leftover >> that. know the construction contingency right now is 316 621 and that's
>> be beyond the construction and the soft cost contingency beyond those two we have the 899 and the um >> 10,000
and the 25,000 >> but it sounds like there'll be something from furnishings and equipment Yeah. And there also is a a credit for the planting sizes that's not recorded in the change order yet.
>> And how much was that? >> Uh 17,000. >> Okay. >> I would have guessed more. We had um Stimson review that um Penny. Yeah. >> Um as appropriate for the the smaller
size plants that ended up being installed. Yeah. >> But you know that we have to hash that out with the concom specified the size of the plants that had to go in. So, I don't know if that means we have to plant more plants or
how that's going to work out. >> Yeah. But we told them to go forward at the time. >> We did. We didn't know how small they were, Dominic. >> Right. Okay. Um Right. Okay. The the big concern is those the non-native plants
that went in. Um and I know that I was like a broken record about native plants. Um, >> and I know we were very clear with you, Dominic, about that gone in. >> Huh? >> Just a few. Yeah, just a few. Um, I
think they were trying to sneak them by. Um, okay. All right. So, um, okay. Well, so I still don't understand what our budget is for the remainder of the landscaping and it would be
helpful moving forward to know a ballpark of what's available, >> right? >> You know, I think when when the contract specked a one of those bigger trees, if I remember correctly, the price tag was
$1,800. Mhm. >> And I know we can do it for less, but those big trees are expensive. >> That was an installed price. >> That was the installed price. And we're going to have to pay someone to put the trees in. We can't we can't put trees
that size. >> We can put in shrubs and we can put in perennials >> and we can do other things, but we can't put in those trees. >> So, how many of them do we Yeah. Um,
look at the number, you know. >> I've got a quick count here, Elaine. >> Yeah, 41 trees and um 71 shrubs. >> 41 large trees. 31 large trees. >> Um, between 2 and a half and 3 in
caliper. So, yeah, fairly substantial. >> No. >> Trunk. >> A good size tree. Yeah. >> It's not the trunk, it's the root ball that makes it hard to plant. >> Yeah.
>> Tried moving one of those big trees that was sitting out here for a little while and >> Yeah. Yeah. Go away. >> Yeah. >> Um >> I'm sorry, Dominic. What was the number of shrubs again? >> Uh I've got 71. >> Dominic, is that 71 installed or 71 to
be installed? to be >> still to be installed. >> Correct. This is the town scope only. >> That's our Yeah. By us. >> Yeah. >> Yeah. Not by the landscape, not by CDI's landscape. >> Correct. >> Then there's all the perennials, which we did a lot of fundraising for.
>> Yes. >> And then there's the enhancement of the meadow, which is not really part of the >> Right. >> which was a deal we cut with the conservation commission as um remediation. So it comes under this project cost.
>> It it does come under this but it doesn't show doesn't show up in any of the >> right >> the budgets. >> All right. >> And then one more thing Dominic uh I have asked several times to get a list of the species and the grasses they put
down. >> Yeah. >> Are you able to put your hands on that easily? >> Um we do. The one request I have that's still out is tags for conservation. >> Oh, right. Right. I don't know what I mean, when they leave out, I'm sure I
can figure out most of them, but >> Yeah, they owe us tags, but at this stage it was, you know, we were pushing the whole time. And um >> Well, I know there were tags on them. They took the tags off. I was told by the guy who was out here last week, and
he said Stimson had the tags. >> No, they don't. That was that was a clear request from Stimson. >> Okay. >> Yeah. I think we have photos, Roger. >> Yes. >> Pass together some things. So, >> yeah, I have photos of, you know, some
of the tags. Um, >> but I don't know which tag went on which tree. >> Well, you know, if it matches on the material list, then that's what we've got to go by. >> She would have been nine if they left
them on the trees. Yeah. Yeah. >> Yes. >> If my math is correctly looking at the requisition, Dominic, >> the landscaping has a balanced finish of
uh 26,000, but then we have that credit of 17. So, not figuring in retainage and such. I think they've got $9,000 of work left to do
or we haven't paid them yet. >> Yeah. So, my my calculations were not figuring their credit um at all. Um but the the requisition 18 is withholding
>> um as you said that um >> at 75% >> and >> Assad seating at >> 50 I think >> 50%. Yeah, >> that's right.
And that was an agreement struck with CDI and Mike that we're going to withhold those until mid May or at least when Stimson is comfortable in signing >> and that would then initiate warranty.
So their 12 month warranty is not yet started. >> Oh, really? That's good. >> It is. So, if I wanted to get what was planted in the seed mixes, how would I do that?
>> That's going to be in the submittals. Uh, we can get that together for you. >> Okay, great. >> Yep. There was an agreement struck as well. Everything got very murky, but uh there was an agreement for the low meadows. If you remember, they had ry
grass had established and over the course of construction, I think the um the wetland meadows and some of those seed mixes or varieties had spread into our site or had established. And so
there was a concerted uh review and sign off on what had established. And I think there was some topical seeding um over the top that occurred pre winter. Um so we did not
get a full low um meadow mix um uh seeding and establishment. We didn't ask them to rip up everything that had established by the time they were seeding. Right. was kind of this um
mix approach um done. But I can get you everything that um went down and and what we have, but we will I think have some of the um wetland species for grasses. Some of those will have kind of
worked their way already over the limit of work line into our site. So, how much do we have to plant trees? We So, I have to look because we also fundraised more. So, um so I still have
to do and I have to add up all the furniture and equipment and supplies that I've bought. Um which isn't that much, you know, but it's something. Um, and then,
um, but I think we have plenty. >> It just makes me nervous not to have a follow. >> I know. And I >> Yeah. >> Yeah. I'll know by the end of next week because I have to So, the final grant report is due April 30th. >> So, I have to gather all the numbers
together by then. Okay. And then we'll know exactly, you know, and then we have another payment letter and um and then um and then we'll know how much
is left, you know, but but the friends of the library have not given the town any money yet. So, >> but they will. >> Yeah. >> Or they'll just pay for the landscape. I see. >> Yeah.
Okay. >> Do I have permission to start talking with local companies? >> Absolutely. >> Okay. >> Yeah. >> And getting a ballpark. >> Yes. >> I think you should get a ballpark figure for planting all of those trees and the shrubs.
>> I think we can put in the shrubs. >> Well, unless they're as big as the Arnold Promise, >> because those are fine shrubs. >> It's a shame. >> All right. I do. I think you should talk to three local landscapers and get
quotes. >> Okay. We're asking just for planting, not providing material. >> Why not both? >> Sure. Okay. Yeah. Maryanne, I I I should just caution you that if you were to go
over $50,000 in value that you're supposed to bid it and it would be bid prevailing wage. So, you'd have to request new and updated wage reports with the state,
all of which sort of lies outside of our current contracts, >> right? But if if you need help with that, just let me know and we can get you whatever paperwork you need up front to to procure it properly.
I'm not I'm not going to say anymore. Just don't want to see you guys get in trouble. That's all. >> So $50,000 is the number and we've got 41. >> So we will spend 41,000 or less,
>> right? 49,000 or less. trees. >> Right. Right. >> So, you said you they were 1,800 in the contract. >> I remember seeing that number at >> Do you have any? >> I don't have a number yet. I mean, from
looking at trees, they're that size. They're $500 more. Yeah. Or more. >> Yeah. So, 1300 sounds like a lot. plant them.
>> Yeah, that does. >> Yeah, >> especially if you're, >> you know, I don't I don't know where that number came from. I wonder if uh UMass landscaping department would be
>> I think I think when we had talked about that before we had talked about maybe the DPW doing the planting and that >> Yeah, that's that was a different regime. >> It was a different regime. >> Yeah. >> Okay. >> I was going to say I was I just I want
to make sure my memory was right. I thought that was going to be done by >> It was >> It was >> It was You were right. >> It was >> okay. >> They were planted a year and a half ago. >> Yep. >> Yep. >> Things change. Not
>> even if Tim Hunting was here, >> he would have planted them. >> He He would He'd be over here and I would show him things and you know just what to do, >> you know. >> Have we asked >> Tim Hunt? We We're not We're not asking. >> Okay. >> Yeah. The current highway super is
non-user friendly. >> Yeah. >> Okay. Okay. >> What else is there? >> I think that's it. I have a question about that HVAC control. Um,
so Roger, you were here the day of the training. Um, and you were here and Jeff, you were here. So I So it's a a you know a touchscreen control unit
and it's very difficult to control and like you press it >> like you're invisible. >> Yes. And is that normal or is it a defective unit?
Uh, so I was just helping my dad with his phone >> and and like his like sometimes you have to have a certain like you're pressing too hard or not hard enough or not long enough or you know >> but it also has to do with the amount of
moisture in your finger >> which is why you might be invisible >> which is another reason for being invisible. If you notice that if you do that on your phone and you're invisible, if you just do that, it works.
>> Okay. So, this is going to be >> moisture. Well, or you have a little sponge next to it. It's a moisture issue on your face. >> We don't do that anymore. We don't we don't we don't face. >> No, but if it's my own fault,
>> our faults are petri dishes. Okay. Okay. >> But that is the moisture ratio. >> Okay. All right. >> So try that. >> All right. >> And if that doesn't work, then it might be defective. >> It might also be defective. >> It won't be defective.
>> Cuz it really um I think it's really annoying. >> We can all go try after the meeting. >> Yeah. Yeah. >> We'll all l fingers. >> Um Okay. All right. That's all I had. anybody? >> Oh, no, no. We do have something. Okay.
>> So, Dominic sent us a request for ad service from Stimson. Didn't you get that? >> Yes. >> Okay. >> All right. So, Dominic, it's about Do you know how much it is? Do you have it right in front of you? >> Yeah, it's 6,930.
>> Okay. So, Dominic asked me about this. He asked would the committee entertain an ad service from Stimson and I said I didn't know what the committee would entertain um because I don't speak for you. So Stimson is the landscape
architect. They um they have expressed that they put more time into the project because of how the landscaping dragged on in the
fall. And so they had to be here more and keep coming back and checking because the landscaper wasn't doing what they said they were going to do or they weren't working at the pace so that things could be checked in a timely manner. So they've asked for more money.
>> There it is. >> Well, it's the same thing as paying the OPM and the architect more money. It's same thing. >> Yeah. >> So anyway, so it's Right. So, Dominic, do you want to make a case for or against Dimpson? >> Sure, absolutely. Um, I've been sitting
on this for a little while. So, this was a request that came to me last year, but I didn't feel it was appropriate to come to you yet. Um, because there was Stimson were hot under the collar about this. This is really a plea of hardship
from them. um because of how challenging it was to negotiate directly with the subcontractors. Um so they weren't getting the communication through me through the GC to the subcontractor. they went direct
to in an attempt to get what the project needed specs um you know regarding they had a lot of challenges with soil testing approvals um the seeding the grasses it just it required Stimson to get out on site many more times they
were only um contracted to come out to site three times and they had to come out six times more than that um and The tagging process was arduous. Um directions weren't followed. Had to come back to site to check, you know, all
these issues over compaction. Um tree pits weren't big enough. Um you know, it was it was very difficult. They'd spent a lot of time trying to manage um the the landscape installation. Um and so
the they issued a report to me which I attached to my proposal request to you. Um talks about additional site visits, extra plant tagging process, um the additional meadow consultation that was
required by them. Um, there is also a small ad for the modification to lawn design that that came from an owner request, but that just required some additional coordination on their part. Um, and then the extensive corresponding
and communication um that they had to do. So, they've itemized all that. Um, and I asked them to be um fair. You know, I wouldn't come to you with this if I didn't think it was fair. And I've had requests like this on this job from
other consultants. And I, you know, I didn't think it was necessarily um appropriate, but this one I do think it is. And so that's why I thought I'd ask Maryanne first. And um and I come to you today with this request from them on
their behalf. They still >> um will come on site as part of their base contract. You know, they still need to make the signoffs in May. So, that's still part of their base contract. Um, but again, it's it's just a request for
being fair for the the the additional work they had to perform that wasn't covered in their base contract. If it's any if it's any consolation to the committee, I will also share with you I was copied on that email and I forwarded
the I forwarded the information to Dawn at CDI and told him that it was my intention to pursue this as a back charge because most of the work was the way that that email and that request was
laid out is it was a lot of it was due to the contractor's performance below par. I'll just I'll just say that. So, I looked at it quickly. I put I wrapped the package up, sent it over to uh Dawn
at CDI and said our intent was to pursue this as a uh reimburseable through the contract and deduct it from the payments due to him. and he has >> hopefully hopefully it won't affect your
bottom line. We'll have an offset in credit. Don has not responded to the request, but at least um there's an attempt on our part to get you either wholly or partially compensated in in return for the
contractor's poor performance. That said, the the approval or disapproval and the payment has to come through the owner because you hold the contract with both parties. >> Thanks, Neil. >> Yep.
>> Appreciate it. >> So, uh Dominic, you said Stimson will come back in May for sign off. What will they be signing off on? um complete establishment of grasses and all plantings.
Um and that has to happen as part of base contract to initiate warranty and to close out. We are still withholding as as um Roger confirmed about 20 odd,000 from the base bed base contract
to to the landscape um contractors um just to ensure we have a good sum of money um um against the establishment or or the appropriate sign off of all the um landscape items.
>> Seems early >> uh May Yeah. >> Yes. Yeah. So, we I mean I and I have um issued a memo. I wanted to be clear to CDI about our expectations. And so, it's
really the middle of May is as early as we would come out. And so, it it's kind of one of those things. I think we wait till midmay and then, you know, maybe I can get some verification photography. Also, Stimson, their office, their field office is nearby. Greg um has to Zulo
he's been past the site a few times actually. So I think he and on his own can um confirm whether it's appropriate or not and and go from there. So um we're holding I think CDI is really looking to
get as much work done as they can as soon as they can. Um but um we do need to allow for grasses and and plantings to establish properly. Um, and and as you say, midmay may be too early. >> Thanks,
>> Neil. I was going to ask when did you uh send your request off to the contractor? >> Dominic, when did when did what whatever day Dominic sent it to us? We forwarded it to CDI within 24 hours. It was one
day, I think earlier this week or late last week. >> Yeah. April 7th is on the uh letterhead. I may have got it out a little later just to get everything buttoned up. Um when I actually issued issued it to you, Neil. Um
>> yeah, hold on. I can tell you for sure. >> Uh we sent it to him on Tuesday the 14th. We received it on Tuesday the 7th. So they haven't had it more than a couple days. >> No. Right. >> So they've only had it for a couple of days.
>> Okay. >> But the committee still needs to decide on paying the designers, >> right? >> Yes. >> So should we take a a roll call vote? Does somebody >> Well, how how does how does the uh the
back charge the CDI work back into this? >> It would be processed as a deductive change order. >> Well, Neil said that we have to make the decision because both parties >> we have to make the decision that the
money is warranted and then then it's figured out how >> right >> it happens after the fact. >> Yeah. Okay. Yes. Yes. >> So, are we we talking about both portions or the whole thing at once? Because the
portion from Stimson is $6,930 and OEA um administrative markup is $690 on that. So, are we talking about the 7,620
or are we talking about the 6,930? You're looking at me. >> I'd like >> Well, so Dominic, I think answer that. >> Yes. So, there is an administrative markup on that. Sorry, I should have said I went straight to the Stimson
proposal report that I had in front of me. Um so we have requested 7,600 with uh $690 um administrative markup for OEA um as
um a part of this. >> Well, I'll make a motion that we approve the full amount, the 7600 >> 7620. I make a motion that we uh approve the 7620.
>> I'll second that. >> What are you looking like that for, Marian? I just didn't read the whole thing. I'm not I'm My mother told me if you don't have anything nice to say, don't say anything at all. >> Does anyone have anything they want to
comment on this >> nice or otherwise? Hearing none. Roll call vote please. Antonellis I. >> Dallas I. >> Jake abstain. >> Am I next? Moss. I I can't remember.
>> Bush. I >> I Okay. $7,620. >> We'll see how it comes down the pike. >> Would they take it? Um would Stimson take it and um can we give them back to
witch hazels? >> All right. Is there anything else people would like to bring up? >> Well, I'm wondering what the uh follow through on all of this should be, you know, in terms of, you know, does this warrant a meeting in in in a month?
probably because well everything has to be No, not everything doesn't have to be settled by town meeting, does it? >> No. >> Well, that's good. >> Well, the final grant report is due April 30th, but there is a lot of
dangling things, but I'll do the best I can >> as final as it can be. So, >> um, but do >> you need help with the grant report? I'll call you if I do. Okay.
So, um what I need is time and I need there not not any people here. >> I needed to be in two places at once. Can you agree with that? >> Yes. Yeah. And I need to be no there'd be no people here and that um so
>> but we want all the people. >> But we want all the people here. Yeah. So, I just come when at times when people don't come like nine o'clock on Sunday nights. See my car here? Leave me alone. >> Okay. I'm working.
>> All right. So, should we schedule a meeting for May to talk about Well, is that is that too early to be talking about the landscaping issues? Well, I mean, in the best of all world, we would plant things in May when
there's still likely to be some moisture, >> right? That's that's a whole another problem this year. >> Yeah. I mean, it's um And Dominic, am I correct in believing we're now in charge of watering as the owner? >> Uh once it's been approved.
>> So, not till May. >> Correct. >> So, they have to keep keep it alive until then. Not that I want it to die. Not that anybody is watering anything. >> Well, we don't need to yet, but you know, we need to be >> right >> prepared to do a lot of watering if it
dries out. >> Okay. >> Yeah. It's going to happen. >> Okay. All right. >> Okay. So, when would you like to meet? >> Maybe we should meet in early May
and we'll have >> almost early May. Well, but if we need to get moving on the maybe we should meet at the end of the first week of May or the beginning of the second week of May so that we can if we need to make a decision about landscaping.
>> Can we do it just by Zoom? >> Yes. >> Yes. >> It's such a busy time. >> The 7th is Thursday. >> I can't do it. >> Okay. What is a good date for you? >> Well, I we're just hosting a going away
party for someone that night. So, >> it's a very specific I can't >> the seventh. I mean, but there's, you know, >> there's the sixth. >> Is that the first Wednesday? I can't do the first Wednesday.
>> The Tuesday the 5th or um >> I probably have fin because I have Fincom almost every Tuesday. And you're probably going to have income the week, right? >> Right. So, what about the 12th? You might not have been meeting on the 12th birthday.
>> That's your birthday. No, we did. >> Well, the 14th. >> We did your anniversary the last >> the 14th. >> You can do it the 14th. >> We could do it the 14th. May 14th. >> Yes. >> What day of the week? >> Thursday. >> Our normal day. >> Yeah.
>> 700 p.m. And >> probably a lot of us will be on Zoom. >> Yeah. months from now. >> Yep. Put it in my calendar this time. Okay. Do I hear a motion to adjurnn? I'll make
a motion to adjurnn. >> I'll second it. >> Roll the vote. and Melis. >> Nelas eye. >> Uh, sorry, Jake. >> I moss. >> Bush eye. >> Leo I. Thank you all. Thanks everybody.
Dominic, I'll >> Yeah, I'll speak to you at 9ine tomorrow. >> Okay. >> Yeah. >> All right. Good night, everyone. >> Thank you. >> Bye. >> Do you want to show me your controls?