WEBVTT METADATA Video-Count: 1 Video-1: youtube.com/watch?v=nVXhyUMC7ck NOTE MEETING SECTIONS: Part 1 (Video ID: nVXhyUMC7ck): - 00:10:12: Meeting Start & Initial Contact Information Check - 00:12:24: Reviewing and Correcting February Meeting Minutes - 00:16:35: Motion to Approve February Meeting Minutes - 00:17:08: Clarification on January Meeting Minutes Corrections - 00:19:33: Discussion About Insurance for Meeting Room Use - 00:23:23: Exploring insurance coverage and liability details - 00:28:22: Further Discussion on Insurance Policy Concerns - 00:35:38: Balancing Risk, Usage, and Insurance Requirements - 00:38:20: Table Insurance Discussion; No Alcohol Policy - 00:39:11: Reviewing Long Range Planning Survey for Library - 00:39:59: Survey Feedback: Hours, Services, and Wording - 00:42:29: Discussion about survey distribution timeline - 00:43:11: Transitioning to Review Unattended Child Policy - 00:43:43: Unattended Child Policy: Capitalization and Phrasing - 00:47:28: Policy Wording & Deletion and Punctuation Style - 00:50:19: More Child Policy Edits & Name of Conduct Rules - 00:53:00: Motion and Approval of Unattended Child Policy - 00:53:33: Moving on to Art Display Policy Discussion - 00:54:11: Art Display Policy: Broad, Inclusive and Thorough - 00:55:41: Art policy wording: Selection based on Professional Credentials - 00:58:02: Rewording Art Policy for Inclusivity - 01:00:26: Approval of Community Meeting Room Art Policy - 01:02:05: Library Giving Day and Friends' Fundraisers - 01:04:30: Scheduling Next Month's Meeting Date Part: 1 1 00:10:12.000 --> 00:10:27.200 Are you all talking? >> No, I don't think anybody. >> Okay. >> I think I'm the only one that's unmuted and now you >> Oh, okay. I thought maybe you were talking and then I didn't. Yeah, I was like, "Oh, no. sounds 2 00:10:27.200 --> 00:10:41.519 >> my laptop. Um, so I have put public comment, but I don't know if that person's gonna come, so I guess we'll just skip it. Um, >> can you tell me who's in the room so I can make sure that I um >> in the meeting who's there? 3 00:10:41.519 --> 00:11:03.600 >> So, Elizabeth Murphy, me, Michelle, Brad, >> Sam Speziac. >> Yeah. and Maryanne. Of course, >> who's in the waiting room? >> Um, that's me. >> You have to wait to come into your own 4 00:11:03.600 --> 00:11:21.680 room, hun. Try something. >> Okay. All right. I did reach out to the person. >> Recording in progress had a complaint and a little bit of an echo. >> Okay. Um, so I just wondered if we could make sure that everybody has the right 5 00:11:21.680 --> 00:11:38.160 contact information. Pam didn't get my email. >> Why do we have the same? >> I just I can't sign in here. It's fine. Okay. Um, so Pam didn't get an email because I didn't realize her email had changed. >> Oh, >> yeah. She's using a Gmail now. So, can 6 00:11:38.160 --> 00:11:53.040 we just make sure it now has everybody's current information that you can share with us? So, mine really is the Verizon one. I've used the Gmail only to access Gmail stuff, but I don't I don't really 7 00:11:53.040 --> 00:12:10.320 use that. I use that for work only. Mine's the verizon.net, which it has been. >> Y, do you want to say what your email is? >> Um, don't say what your email is on a recorded thing to get posted on YouTube. >> Why don't we send around a contract? >> Okay, why don't we do that? Okay, 8 00:12:10.320 --> 00:12:24.959 >> that was my original plan, but I forgot we're being recorded. Good point. >> Okay. >> Okay. So, let's just make sure that she has everybody's updated information she can share with all of us. Okay, the agenda. Okay, so we're going to review the 9 00:12:24.959 --> 00:12:40.720 minutes from last month. Um, Pam, >> can I ask a question? Is is Kate still there? >> No, she's out of town. >> Okay. >> Um, so Pam just sent the minutes. Did you send them to everybody? 10 00:12:40.720 --> 00:12:57.760 >> I did. I I uh I hope I do that right because they're on my Google Docs so I shared them with everybody. I don't know. >> I got them. >> Okay. >> I I got them and I looked uh and they looked fine to me. >> I have a correction. Do we approve? Do 11 00:12:57.760 --> 00:13:13.279 we uh >> Yeah, go ahead. If you >> start the motion and then correct or do we correct first? >> Correct first. Okay. Then we'll do the motion to accept us with the changes. >> Different. Okay. So, my name Foster, Brad Foster. I'm in there twice as Turner, which is happening. 12 00:13:13.279 --> 00:13:28.399 >> Well, I thought I put in there. Oh, wait. >> Previous. >> It It continues. >> Are you sure you're bad? I thought I I thought I missed something last meeting. I was at the meeting. I was so confused by the the minutes. I thought they had a name change and I 13 00:13:28.399 --> 00:13:47.680 thought, how did I miss that? Okay. >> So, Brad Foster. Okay. >> Oh, yes. I see down there. Let me do that right now. Oh, I'm in there three times. But I'm only Brad Foster once. Oh, no. 14 00:13:47.680 --> 00:14:06.880 >> You know what? I think >> name change. How did I get a name change last time? >> I think it was a change from Turner to Foster. >> Yes, I think. >> Yes. Yes. I think it just 15 00:14:06.880 --> 00:14:23.920 >> Oh, I see. I got it backwards. Silly me. >> I was really confused when I read it. I thought, "How did I miss that you changed your name?" Anyway, and I hadn't taken. >> Besides that, I thought at a quick 16 00:14:23.920 --> 00:14:47.440 glance, I thought they were fine and I moved that we approve them. >> Oh, okay. Anybody else have any other comments or changes? Okay. So hopefully that is correct. Now >> I'm in minutes. Minutes >> a vote at the bottom. 17 00:14:47.440 --> 00:15:06.000 And who's present at the very top? >> Okay. Minutes. Brad Foster. Brad Foster. See it again. Boy. Sorry about that. Okay. >> Oh, I'm in the second set of minutes 18 00:15:06.000 --> 00:15:26.399 twice. >> Second set of minute. You can just take out the with a name change. >> Yeah, that's true. That would work. >> And then the vote is from Foster, not 19 00:15:26.399 --> 00:15:57.279 Turner. And at the top. >> Yeah. >> Yeah. Members present at the top too. Fam. >> I can't see. >> I have Brad Foster in there. Wait a minute. Okay. Did I I'm missing something? Okay. 20 00:15:57.279 --> 00:16:19.360 red. Oh, yeah. Yeah. Yeah. God. Okay. >> Is that correct now? >> Oh, I'm not looking online. >> Looks to me. >> Okay. I think I don't see. 21 00:16:19.360 --> 00:16:35.920 >> Yeah, it's fine. But down below you had Brad Foster for the votes. So, yeah, that looks good to me. >> And I fixed that. Okay. >> All right. Would someone want to make a motion to approve the minutes with the changes? >> I move we approve them with changes. >> Okay. Want a second? I'll second it. 22 00:16:35.920 --> 00:16:51.680 Okay. And Elizabeth seconds it. So that the February 9th meeting minutes are approved with the changes. >> Yeah, we have to do roll call. >> Oh, I forgot. Sorry. >> Yeah. >> All right. Elizabeth, >> yes. Red 23 00:16:51.680 --> 00:17:08.240 >> Foster, yes. Yes, Michelle. >> That's Pam. >> Yes. >> And Mel. Oh, you weren't here. >> Oh, I wasn't here. Um, so I shouldn't I have to >> abain? Yeah. >> Um, but I do have a question about the January 24 00:17:08.240 --> 00:17:23.839 meeting minutes. I wasn't here in February. So, um, did anyone make changes to those? I think I'm the one who I know of Brad Turner, so I think I was writing really fast. I think I'm the cause of that in January. I think that's why it showed up in the last minutes 25 00:17:23.839 --> 00:17:39.360 because I was correcting that. >> Yeah, you're right. At the top it says, so that's how that came. My apologies. >> Um, there's somebody named Brad Turner who works at UMass who I used to work with and I think I was just typing really fast and but um >> Brad Foster in the valley. 26 00:17:39.360 --> 00:17:54.880 >> Oh, is there >> he's an eye doctor. >> Oh, interesting. Um, so whoever um made changes to the meeting minutes for January, I'll just need those the final meeting minutes 27 00:17:54.880 --> 00:18:11.679 >> and then Pam, if you could send me the final meeting minutes. Um, well, I have it. I have the right because I have the Google doc. I have the Google link. >> Yeah, I'll send them that. Okay. >> All right. So, are we done with the meeting minutes then? >> Do we know who did we figure out who has 28 00:18:11.679 --> 00:18:27.200 the January meeting minutes? the final ones. >> I wasn't here, so I don't know. >> That would have been approved in February. So, does it say that there were changes and that they were approved? >> The changes to snow removal correction. >> Yeah, that was the only thing. Yeah, 29 00:18:27.200 --> 00:18:41.039 >> for January, >> January. I don't remember what the snow removal correction was. Let's see if I have those minutes. >> Yeah, that's all it says. Here's the >> the hard copy. I don't know if that got changed. I just printed it out. And I'll 30 00:18:41.039 --> 00:19:33.039 make sure that I change your name, Brad. So, I would suggest we just keep it. >> Okay, great. Sounds like we're all set on the January then. Um, all right. The next item will be to talk 31 00:19:33.039 --> 00:19:50.240 about insurance for meeting room use. Did everybody receive that the link and have a chance to look at that? It's pretty short. >> Maybe we could put Sam early on so that she doesn't have >> I think she's coming. >> I think you're going to be after this. 32 00:19:50.240 --> 00:20:06.320 Marian just really wants to do the insurance thing. >> That's fine. >> So, which um which policy are we looking at now? >> Insurance requirement. Well, so >> so it will be something that will get added to 33 00:20:06.320 --> 00:20:23.520 They can't see us. That's that. Okay. I'm just going to do We're having technology issues. So, we're gonna >> Who can't see us? They can't. >> Can you guys see us? Can you see us? >> No. >> No. >> Okay. >> Oh. Anybody a chance to look at this? I 34 00:20:23.520 --> 00:20:39.159 do print it out. >> Yeah. >> Be brief. >> I I have it up on my It just made me realize it's really going to change some things for some people that might want to use the >> it's required. 35 00:20:41.360 --> 00:20:57.120 >> So, is it okay to talk about the insurance while you're in the other room? >> Yeah. >> Okay. Um I when I read that I um thought about my use of 36 00:20:57.120 --> 00:21:15.120 spaces. I rent all over the place. Um, mostly for dance events and in my memory, every town building I've ever rented in any town I've rented in has required a 37 00:21:15.120 --> 00:21:30.400 certificate of additional insurance. And when that first became the norm, we dance groups out in the world, we're all shocked because we weren't used to it and it was a pain and you know, and now it's just the most 38 00:21:30.400 --> 00:21:45.840 normal thing in the world. And so we all have insurance from some place or other that gives us additional insured and some of it is really cheap. Um, I have one dance group that has a membership in a national organization 39 00:21:45.840 --> 00:22:02.799 and the membership itself, which is $50 a year, includes free insurance, additional insurance. And I have another one where there's a fee. Um, and that works with music groups too, singing, instrumental, all that kind of 40 00:22:02.799 --> 00:22:20.080 stuff. Um, a harder time is for individuals. Um I I have known a number of individuals who have come to some of the dance groups I know because the dance groups have the insurance and the individuals can't figure out how to do it and so they ask if we will host them 41 00:22:20.080 --> 00:22:36.080 and the answer is often yes. the I know individuals who've gone to to insurance agents to get changes to their homeowner policy. And if you hit the right agent at the right time, it can be easy and cheap. And if you hit them at the wrong 42 00:22:36.080 --> 00:22:51.039 time, it can be $500 just for them to look at it and sign something. >> And it's potluck. You never know what you're going to hit. Um, but I also assume that Shitzbury, like 43 00:22:51.039 --> 00:23:07.120 every other town I've rented from, has been told by its legal council that we need to have that certificate of additional insured. um even if it's an individual um and it's an unfortunate burden I 44 00:23:07.120 --> 00:23:23.919 think but it's also a fact of life that people sue for weird reasons and therefore there's this whole market for getting certificates of additional insured >> I had no clue >> just have to do the same thing Marian 45 00:23:23.919 --> 00:23:40.400 >> yes okay >> yeah it's it's really I mean so everybody doesn't require insurance. Town Hall requires insurance. Um, uh, the school has some circumstances where they require insurance. Many libraries 46 00:23:40.400 --> 00:23:55.120 do. Um, and and I and so this wouldn't be for everything. This would be for if a business used it or for like somebody renting it for a private party. Mhm. 47 00:23:55.120 --> 00:24:13.039 >> Um but if it's just like um the Girl Scouts coming in and having a meeting, I wouldn't think they would need insurance, but they would be able to get in. They would have insurance. >> They would have most likely would be able to get >> and um and like and then I thought about 48 00:24:13.039 --> 00:24:29.760 it. But I thought about, okay, so what if somebody came in here and had a birthday party and they knocked that TV off the wall, >> you know, and then do they have, you know, $10,000 to replace that TV? >> But the certificate wouldn't change 49 00:24:29.760 --> 00:24:46.159 >> that. The certificate is protecting the library in the town if we get sued for something. >> Yeah. But it's also insurance to like for if if they do damage to the building. >> That's not what I know with the 50 00:24:46.159 --> 00:25:04.640 insurance I have. >> Yeah. But that's that would be the requirement. >> So that's that's a higher level. That's more than just a certificate of additional insured. >> Let's see what it says because I randify. >> Okay. >> What do you have to do for like the 51 00:25:04.640 --> 00:25:23.520 sack? >> Okay. >> For all these other organizations. Well, so it's different. Um Um >> Okay. Um Okay. Okay. So they're So they're responsible for any damage to the building, its grounds, and its contents for the conduct of their 52 00:25:23.520 --> 00:25:42.320 guests. So >> So I don't think the certificate gives them any protection if they >> damage something. >> Gives who? If uh a group comes in to rent and has their certificate of insurance and they damage the TV, I 53 00:25:42.320 --> 00:25:57.760 don't think that certificate is giving them any protection or the town. I think the group is still liable for the TV for the monitor. I'll have to ask Donna because it's about, you know, like so because what Donna said was if somebody damages 54 00:25:57.760 --> 00:26:13.840 something unless they have insurance, you can't, you know, it's hard to collect. So I'll ask her that. So um so but then but I but she read this and you know, so she's 55 00:26:13.840 --> 00:26:29.600 the one who brought this up. She read this up and and read this very document and said that this was fine with her. >> Okay. >> And it just she wanted It covers damages. >> So, >> um, okay. >> There's another part of the policy that 56 00:26:29.600 --> 00:26:47.520 says people are responsible, >> right? >> The certificate has anything to do with that. >> Well, this is that's the insurance that we're requiring. >> Yes. >> Yeah. Insurance that, you know, covers liability and damages. 57 00:26:47.520 --> 00:27:10.919 I don't think this covers liability and damages. >> This just mentions liability. >> Um, who's the insurer for the town, Marian? >> Maya. >> Oh, okay. Should you run it by them? 58 00:27:12.960 --> 00:27:30.400 The top talks about any >> general liability insurance. Um, okay. Um, oh, but listen, we'll cover the identification and release provisions of the rental agreement for the date of the event. 59 00:27:30.400 --> 00:27:51.120 >> I don't think a standard certificate of additional insured covers any damages. Oh, then I think we have to wait another month >> to check that out. >> Yeah. And I'll go back to Donna. >> Yeah. >> Yeah. Okay. >> I could be wrong, but the ones I've 60 00:27:51.120 --> 00:28:07.200 gotten >> Okay. >> I've not understood that in case. >> Okay. >> All righty. I'll go back to Donna and we'll wait another month. >> Okay. >> Yeah. I mean, it would be interesting if a child damaged something and it's just a child and it was an accident. Then, you know, then who's responsible? The person the person who puts together the 61 00:28:07.200 --> 00:28:22.640 party or the child's family? say it's somebody else. >> It's hard. >> It's whoever is renting the room. >> Yeah. Yeah. >> Well, if people are really willing to take that risk then I guess. >> Yeah. So, >> but if it's standard practice, it makes sense, >> right? 62 00:28:22.640 --> 00:28:39.520 >> Right. But we have questions. So, yeah. >> So, we'll go back to Donna. Okay. Um and um yeah, and it is it is pretty common practice to require insurance >> and other local libraries do this. 63 00:28:39.520 --> 00:28:57.520 Yep. It's not across the board. Ammerst doesn't um the town of Ammerst doesn't require. So the sack did you ask about the sack? >> So places that the sack probably has insurance 64 00:28:57.520 --> 00:29:15.200 that covers their renters. That makes sense. you know, it's like they because they are a a different type of venue. >> So, yeah. Okay. >> I just I feel like it's pretty 65 00:29:15.200 --> 00:29:29.840 discouraging in that I was imagining having every party here and now I probably won't ever have a party here in my life. >> Right. Right. But I called my the insurance company that I use and 66 00:29:29.840 --> 00:29:47.679 um and they said that you can get event insurance. So this is a million dollar per occurrence. They said that you can get $2 million per occurrence for $180. So maybe a million dollar is less than 67 00:29:47.679 --> 00:30:03.360 that, you know. Um, so it was, you know, like I was just sort of seeing if it was even a thing, you know. Um, and then businesses can get like usually get an a thing of 68 00:30:03.360 --> 00:30:20.720 additional insured for like 10 bucks um or 20 bucks. >> What about some nonprofit that wants to use the space like that was here last week with the town administrator? Well, that wasn't that wasn't a nonprofit, but well, I don't know if that that's they were a government 69 00:30:20.720 --> 00:30:36.640 agency. That was Furog. Yeah. >> Um but that was the town hosting them. >> Okay. >> So, um and um and I think you can wave it for things like that, you know. So 70 00:30:36.640 --> 00:30:51.600 because that was 12 people sitting in a room, you know, where um where other things, you know, where 50 people with music and whatever could be different. 71 00:30:51.600 --> 00:31:09.679 >> So Donna said we could also um decide to have it just be $500,000 per worth of coverage if we wanted to. If you wanted to I think it to me, 72 00:31:09.679 --> 00:31:28.640 how prohibitive is that for someone who wants to have their child's birthday party there? Um, I don't know. You know, >> library insurance. >> Yeah. For $100 for one 73 00:31:28.640 --> 00:31:44.720 >> evening seems like a lot of money. >> Yeah. Or what if you're a renter and you don't have renters's insurance? Then where are you going to even get this policy? >> Well, no, you you don't have to have a policy in order to get a policy. I just called the company that I do business 74 00:31:44.720 --> 00:32:01.440 with to ask them. >> So, anybody can get a one-day event policy. >> Oh, I see. >> Yeah. >> But you're right. It is additional cost and you're already paying to rent the place. So, >> Right. >> Right. >> No, I understand the need. It just it felt a little discouraging to me too 75 00:32:01.440 --> 00:32:15.360 when I read I thought was this going to >> so that's a question that I can we can ask the insurance company >> because I think it would be easier to raise the price of the event space and the library cover the insurance >> right that's a possibility okay so the 76 00:32:15.360 --> 00:32:32.720 library doesn't so the town >> owns the library and the town has an insurance policy with Maya and that is a question that I could ask them Like could there be 77 00:32:32.720 --> 00:32:51.279 could you know there be additional insurance that but that would be something that would like might just be a thing that it wouldn't end up costing it would end up costing more than we would make back in 78 00:32:51.279 --> 00:33:07.039 fees. >> Yeah. Yeah. >> Yeah. I know. They didn't want the fee to be so prohibitive that people won't come here. >> Right. >> Right. >> Yeah. >> Yeah. >> Yeah. This is um >> but I understand the need. I just had 79 00:33:07.039 --> 00:33:23.679 never occurred to me. >> Yeah. >> Town was willing to do a lower I've never understood the limits. >> I know. I mean, all the years and all the times I've had certificates of additional assured, it's a piece of 80 00:33:23.679 --> 00:33:39.840 paper that's never done us any good, >> right? Well, it's >> money and it's never used. >> Yes. Yes. Yes. I mean, that's most insurance you you hope never to use, right? >> You know, um >> that is true. >> Yeah. And you know, and I just sort of 81 00:33:39.840 --> 00:33:57.919 thought like, well, somebody else said, well, what if somebody knocks that TV off the wall? And then I was like, what if somebody knocks the TV off the wall, you know? >> Right. >> But I actually feel like somebody might 82 00:33:57.919 --> 00:34:15.280 knock the TV off the wall someday, but it's better to have a hundred birthday parties. >> I agree. >> And so that's what worries me. >> Yeah, I agree. If the town requires it for town hall, I guess we have to kind of fit into whatever they're >> But at least ask, you know, it just 83 00:34:15.280 --> 00:34:30.960 never occurred to me. Just figured the town >> Well, here's what Donna said. Donna said, "I'm giving my advice. You do what you're going to do." >> So, there's no town policy. >> No, >> that we have to do this. And you were 84 00:34:30.960 --> 00:34:47.520 saying that Ammerst I've had additional insurance for parts of Ammerst. So the Jones library is owned by the trustees and they do not charge. They don't require insurance. >> The Mson and the North Ammerst libraries are owned by the town and they do not 85 00:34:47.520 --> 00:35:01.280 require insurance. >> We do not. I thought I had them. >> That's interesting. >> Yeah. >> Do you are you liberty to say which other town like town libraries do require insurance? >> Um well I mean it's all in their 86 00:35:01.280 --> 00:35:19.440 policies. So, um the um the Sunderland library has in their policy that insurance may be required and but the library director said she's never required it of anybody. >> Okay. 87 00:35:19.440 --> 00:35:37.160 >> Um so, and that's that's all I remember off the top of my head. Um, >> a lot of this for me feels like the question is how much risk are we willing to take? And Elizabeth, your comment, 88 00:35:38.240 --> 00:35:54.320 >> you know, uh, what, how did you put it? Um, you'd rather have a hundred birthday parties than than stop them because of that. That that means giving us higher risk and lowering it for the others. And that that's a good that that's the way 89 00:35:54.320 --> 00:36:10.240 to go if you want your space used. I can speak from experience. The places I've been locked out of because they're too restrictive. >> Yeah. That's what I was worried about when I first read it. I thought, "Oh, this is going to limit who's going to want to use the space." >> Yeah. Me, too. 90 00:36:10.240 --> 00:36:26.720 >> But then at the same time, there are other limits. Like something like a birthday party could only happen when the library is closed. So that means really like Saturday afternoons, right? Um and um and there are times 91 00:36:26.720 --> 00:36:41.359 when the library has programs on Saturday, although rarely, but not never. Um and but still it's we would rather have a 100 birthday parties than 92 00:36:41.359 --> 00:36:57.680 um than a TV. Well, and then you know I mean the TV would somehow and for some people their homeowners insurance might cover the TV if they broke it >> and maybe you could do something like 93 00:36:57.680 --> 00:37:13.280 Sunderland where you have the right to ask, >> right, >> for insurance, >> right? Yes. >> Yeah. I would think if it took an individual $180, what you're 94 00:37:13.280 --> 00:37:32.400 that would be a non-starter to most birthday parties. >> Yeah, absolutely. >> Yeah, exactly. >> And so coming up with some kind of flexibility, >> but then again, you have to be careful because the more it gets around that, 95 00:37:32.400 --> 00:37:49.280 oh, I had to have insurance, but this other one didn't. I don't know. just >> well you would have to charge it for you know you would have to charge it for everyone or no one. >> Yeah I >> so or you know like >> Yeah. >> So then why don't we table it. You go ask more questions. Give us all time to 96 00:37:49.280 --> 00:38:05.520 think about it more too I think. >> Okay. All righty. >> Since we just saw it today >> and we might aim for >> a low level. >> Right. >> If we have to do something to aim for a low level. >> Right. Right. Yeah. And then you could maybe ask your insurance company that 97 00:38:05.520 --> 00:38:20.880 you get those certificate of insurance from if they cover damages. >> Okay. >> Okay. >> I'll do that. >> Okay. >> All right. Yeah. Okay. And I'll call my insurance company again and quiz them some more and I'll quiz Donna. 98 00:38:20.880 --> 00:38:37.280 >> Okay. >> Okay. >> All right. Table till next >> Sorry, I had my hand up. I don't know if anyone can see it. >> Sorry. Okay. So, um I just wanted to ask and um well I'm assuming that it's in a policy somewhere and I just can't 99 00:38:37.280 --> 00:38:54.079 remember that people can't bring alcohol. >> Yes. Yes. >> I mean that would that I mean that's the biggest risk is in terms of you know behavior that could lead to >> Yeah. >> you know injury is is probably the use 100 00:38:54.079 --> 00:39:11.599 of alcohol or drugs in the premises. >> Right. So if that's I mean not that that you know having the policy is going to guarantee that that doesn't happen but I think that >> I think you're right. Yeah. >> Yeah. >> Okay. All righty. Well, we have good questions. >> Yeah. 101 00:39:11.599 --> 00:39:27.760 >> Okay. >> Okay. Now we'll go into Sam's um long range planning survey. >> Does everyone have a chance to look at it? Did everyone look? >> Yep. >> It looked good to me. Looked great. I went and filled it out because that was >> the only way I could figure out to look at it. 102 00:39:27.760 --> 00:39:43.920 >> Oh, yeah. That makes sense. >> I thought it was fine. >> I know. People were asking for editors and I was like, if everyone starts editing this, this could be a disaster, but but okay, that that makes sense. That's great. >> Yeah, it look very user friendly, easy to fill out. I liked all the choices. I 103 00:39:43.920 --> 00:39:59.680 thought it looked great. >> Thank you. >> Anybody else? No. >> Thought it looked good, too. Mel, >> did you have a chance to look at it? Yeah. Are you good with it, too? >> Yep. Yeah, look great. Thank you for that one. >> Looks great. But I have a couple 104 00:39:59.680 --> 00:40:16.960 comments. >> Okay. Um, input at the beginning. Input to help shape services, programs, and hours of operation. >> Um, and then with the hours and access, I thought you might just have um a 105 00:40:16.960 --> 00:40:32.480 question that says, are you happy with the current hours? >> Which uh which number was that? Oh, it doesn't have a number. Which one was >> second page? >> Second page. So, it would be maybe >> right before question five. >> Well, there is an area to make a 106 00:40:32.480 --> 00:40:49.119 comment. And that's exactly what I commented in mine. I put I'm happy with the hours that are already there. >> You know what I mean? Because then if a lot of people say that, you don't have to change the hours because people will always say they want to expand them probably. But if they're happy with the 107 00:40:49.119 --> 00:41:06.079 current ones. >> Happy with the current hours? >> Oh, yeah. So, like here are the hours. The first question should be, are you happy with the current hours? That's a good >> That's a good point. >> Yeah. >> Anything else? >> Um, and then I thought maybe you didn't 108 00:41:06.079 --> 00:41:22.480 need the services. Um, question number 10, how important are the following? Help from library staff and convenient hours. >> Where's that one? >> It's uh under services and priorities. 109 00:41:22.480 --> 00:41:41.520 >> I just think um everybody needs those things. >> Everybody thinks that everyone needs those things. >> I don't know if that those are more obvious things that you definitely need. >> Okay. And then I think uh when you put things like library of things, you should put a 110 00:41:41.520 --> 00:41:57.599 description of >> briefly what it means because I think probably most people don't know what the library of things is. >> Where's that one? >> That's number 13. Question 13. >> They don't have numbers. >> It says library of things and outdoor space. So, you might just want to put a 111 00:41:57.599 --> 00:42:14.000 little description under like the library of things is a place where you can borrow kayaks and puzzles and >> Yep. >> And then my last thing was about you. Question 14. >> You might want to break up the kids a 112 00:42:14.000 --> 00:42:29.760 little bit more if you want to break out information when you're looking at the survey about who wants like story hours like under six or something like that. Otherwise, beautiful. 113 00:42:29.760 --> 00:42:51.760 >> Thanks. Good feedback. >> Any other comments or questions? >> So, when do you hope to get this out, you two? >> So, so there's So, the town hall is putting out a survey, not a survey, a a mailing >> before town meeting, and it's in there. 114 00:42:51.760 --> 00:43:10.800 Okay. Um, and so we want to find out when Town Hall is mailing that mailing and then start promoting it a week or two before and then have it open >> like a couple of weeks after that town hall mailing. So, you know, so 115 00:43:10.800 --> 00:43:25.359 >> it should be soon >> like midappril to mid May, you know, or Yeah. You don't want to survey out too long because Yeah. >> Yeah. So, um, so >> quick turn around. >> Right. >> Because people forget if they did it. 116 00:43:25.359 --> 00:43:43.119 Yes. Yeah. Yeah. >> Okay. >> Just doing a survey for the collaborative right now. >> Yeah. >> Okay. All right. Let's go to the next item that is finalize and approve the unattended child policy. 117 00:43:43.119 --> 00:44:00.880 Anybody have any comments or questions? >> Sure. >> I I have one. I kept getting confused about sometimes the library is capitalized because I know you're referring to the shoot public library and other times it was >> lowercase 118 00:44:00.880 --> 00:44:15.040 >> and so Brad's really good at that figuring that out. >> I just kind of started I kind of started to notice it. I'm like h >> um >> and I and I >> So there's one place where it's the library building, other times it's the 119 00:44:15.040 --> 00:44:32.319 library. Um, so the library meaning has established the following. So that feels like it should be capitalized. The library offers it should be capitalized. >> Well, I thought it should be the library board of trustees is established because we're we're the policy makers, right? 120 00:44:32.319 --> 00:44:48.720 Approver approvers. So that's one place I thought it should say the library board of trustees. >> It was more like just throughout sometimes it was >> I know what you mean. You're saying the shoot you're implying the shoot public library but then there was other times it was lowercase and 121 00:44:48.720 --> 00:45:06.640 >> and like on the second page the last uh the last paragraph that's just a sentence the library is not responsible for the action safety or personal belongings of unintended children. Well the library can't be the library staff are not responsible. I think it should say that 122 00:45:06.640 --> 00:45:22.079 because you are >> but it's bigger than the library's staff. It's the you know >> the building can't be responsible. >> So I think it >> but I think I think the library as an institution I understand that but >> I think that the capital library I think 123 00:45:22.079 --> 00:45:38.240 that library is the institution not the building. >> Right. Right. >> And the institution does have responsibility. >> Okay. >> Right. >> I just feel like well it's the staff that are here. So that's why I thought it was a library staff. That's what that's just what I would have put. Um >> but it's bigger than the library staff. >> Yeah. 124 00:45:38.240 --> 00:45:51.599 >> Yeah. >> Um and then down under behavior expectations, all children using the library was lower case. I guess that's because it's the physical building, >> right? >> I think I would capitalize library 125 00:45:51.599 --> 00:46:08.560 always except where was the one I saw. >> Like if you wrote out Shootsberry Public Library, it would be capitalized. >> Yeah. So that's where you could you could though all children using the shoots for public library. So you had a lowercase there but the in the same 126 00:46:08.560 --> 00:46:23.920 sentence you have capitalized. >> Yes. I think both of those should be capitalized. >> Yeah. >> So I circled that one. And then >> all right >> when you have the bullets and there's no punctuation. I'm I'm just curious about especially what Brad thinks. >> Like some of them it kind of seemed like 127 00:46:23.920 --> 00:46:39.200 well you could put a comma because it's saying this list of things and a period at the end. So that was my only other comment. Oh, there was one other thing. I think there was a typo, misspelling of end. Anybody have comments about the 128 00:46:39.200 --> 00:46:58.480 punctuation? Children must and it has, you know, the two items. >> I don't I look for consistency and this is mostly consistent. But then you get down to instead of a bulleted list, there's a 129 00:46:58.480 --> 00:47:13.200 numbered list. >> And is there a reason why it's numbered rather than bulleted? >> Probably. I was working on it at different times. >> I think that one is in order >> the numbered one. 130 00:47:13.200 --> 00:47:28.720 >> First this happens and this happens. In that case, the fact that they're numbered and have periods and the fact that the others are bulleted and don't fit my It's consistent, >> right? And a bulleted list doesn't have punctuation. >> Sometimes it does. 131 00:47:28.720 --> 00:47:44.319 >> I know. But yeah, that's why I just questioned it. It's my style to use punctuation. Doesn't have to be, but I was just asking about that. >> I look for >> just because it looked like like you could say they must do this and they must do this. So, you could have had a comma and then a period at the end. Do 132 00:47:44.319 --> 00:48:02.720 you want me to go out and look at that? >> I wanted to look at the first I I think I when I read it, I um crossed out the first paragraph, but why did I do that? I think we could um delete the first paragraph. This part here. >> Mhm. 133 00:48:02.720 --> 00:48:18.880 >> Okay. So, Elizabeth wants to delete the Shootsbury Public Library strives to be a welcoming, engaging, and safe environment for children of all ages. The library offers a variety of materials, services, and programs designed to encourage curiosity, imagination, 134 00:48:18.880 --> 00:48:34.720 and a lifelong love of reading and learning. >> That's right. Is that our new mission statement? >> No, we could delete that whole thing. Yeah. >> Yeah, I could go either way. It sounds delete the second sentence at least. And so it could be the Shootsbury Public Library strives to be a welcoming, 135 00:48:34.720 --> 00:48:48.800 engaging, and safe environment for children of all ages to ensure the safety and well-being of children. I like >> that's true. >> That's good. That's a good point. >> Okay. All just like that. >> Yes. 136 00:48:48.800 --> 00:49:08.160 >> Okay. All right. Okay. >> Anything else on the first page for anybody? Any comments? No. How about second page? >> All right. You thought you saw something misspelled on the second page at the end, Michelle? Or the last page? 137 00:49:08.160 --> 00:49:25.040 >> Wait a minute. have an E in there between the G and the M acknowledgement, but it didn't. I mean, if it's there, it would have shown up as a typo. It just look funny. >> It does look funny, doesn't it? >> Yeah. >> Second page like that, too. 138 00:49:25.040 --> 00:49:43.680 >> It's probably like British. >> What? That doesn't look good either with the E. It looks weird. >> Yeah. >> Acknowledgement. Anything with that act there always looks weird anyway. And it could be that both are correct. 139 00:49:43.680 --> 00:50:02.960 >> It could be. I didn't look it up and it didn't have a little line under it indicating >> they're both considered correct. >> Okay. >> Um, and let's see. Without the e is the preferred spelling in American and Canadian English. Okay. 140 00:50:02.960 --> 00:50:19.280 >> While with the e is preferred in British and Australian English. So, I'm going to go back to >> I didn't know that I write in British enough. >> Okay. So, I'm going to go back to um since this is the United States of America, >> we I'm going to go back to how it was. 141 00:50:19.280 --> 00:50:35.839 Okay. >> Any other comments? Anyone about the second and third page? >> I have one on um second page. Behavior expectations >> is our policy the rules of conduct. 142 00:50:35.839 --> 00:50:51.680 It says to follow the library's rules of conduct. That to me is referencing. >> Well, we we already voted on that. I can't remember. >> And is that the title we use? >> No. Um, >> code of conduct. 143 00:50:51.680 --> 00:51:19.359 >> What did we call that? I think >> we didn't like the word conduct so much. I can't remember what we said. >> Yeah, I think that we >> And we changed that. I just don't remember. >> I can find that. See what we called it. Of course, it's going to take forever. 144 00:51:19.359 --> 00:51:33.920 >> What to load? >> Yeah. >> Yeah. I don't know where it is off the top of my head. >> I just um if that could get changed to >> agree with the >> echo to agree. Yeah, that would be 145 00:51:33.920 --> 00:52:12.720 great. Whether that happens right now. >> All right, I'm going to There we go. And then it is Oh, conduct policy. Let's see if we renamed it. >> Yeah, we're saying. >> Yeah, it's a conduct policy. >> Yeah, I just found it, too. >> Um, so then 146 00:52:12.720 --> 00:52:30.960 >> you did adopt it. So, yeah. >> Yeah. So, okay. So, let's see. So, >> it kind of should be capitalized. The library's conduct policy. >> Yeah. >> Okay. If we capitalized every word, yes, 147 00:52:30.960 --> 00:52:44.960 >> we would we would take care of all of the capitalization. >> Yeah, that's something Brad Turner would say. Okay, >> where is he? >> I was so I was so confused at those minutes like I was during that meeting. 148 00:52:44.960 --> 00:53:00.400 I don't even remember that. >> Um, okay. So, are we anything else on this? >> That's all I saw. I look at me anybody want to make a motion to accept with the following ch with the changes that were made. 149 00:53:00.400 --> 00:53:17.440 >> I move we approve the unattended child in the library policy with corrections. >> I'll second that. Okay, let's do a roll call. Pam, >> yes. >> Mel, >> yes. 150 00:53:17.440 --> 00:53:33.760 >> Elizabeth, yes. Almost called on you. Brad, >> yes. >> And Michelle, yes. Okay, cool. We're done with that. >> Um, can now can uh Marian, can you send me that final policy um to attach to the minutes? >> Okay, 151 00:53:33.760 --> 00:53:48.240 >> awesome. Thanks. >> Okay, so we have like 15 minutes left. The art display policy, that one shouldn't be too bad. That looked pretty clear to me. All right, let's do the let's try and do that next 15 minutes. The art display 152 00:53:48.240 --> 00:54:11.760 policy. Oh, here it is. Anybody have any suggestions or questions? I thought >> I thought it was quite comprehensive. >> I agree. I >> I >> Go ahead. >> early on 153 00:54:11.760 --> 00:54:30.640 wanted something said about not sticking stuff on the walls and later on there it is. So, I was happy. >> Sorry to interrupt. I can't I'm starting to not be able to hear folks very well. Um, >> what policy are we talking about now? 154 00:54:30.640 --> 00:54:47.559 >> The um the art ex exhibit policy for the community. >> Art exhibit policy. Okay, great. Thanks. >> The top of the document is the community meeting room art exhibit policy. In fact, that's what the document is titled. 155 00:54:49.119 --> 00:55:06.559 I would just suggest that you make the that font and print bigger. >> Um, all right. So, I'm still editing this other thing, but I'll just come back to this. Okay. So, let me pull that up. Um, >> and what is it? It's the gallery. 156 00:55:06.559 --> 00:55:25.599 >> Yeah. Community meeting room art exhibit policy. Okay. Okay. Um, so you want me to make the font bigger? >> Yeah. >> Okay. >> Other than that, I had I thought it looked really good >> and take out draft. 157 00:55:25.599 --> 00:55:41.440 >> Yes. I thought it looked really thorough. Anybody have any comments or questions going? >> I I have a comment and it it maybe I don't know um a wording on let me try to see it's right above limitations. 158 00:55:41.440 --> 00:55:56.799 It says while all applicants must submit materials for review, selections are not based solely on professional credentials. There's something about that wording. When I read that, it seems like 159 00:55:56.799 --> 00:56:12.480 professional credentials are highly, even though it's not solely based on that, it is um partly based on that or something. You know what I mean? There's something about that phrasing that 160 00:56:12.480 --> 00:56:29.440 makes me pause. So, I don't know if anybody else reads that. Um, and then I like that the library values creativity creativity, originality, and community community 161 00:56:29.440 --> 00:56:47.839 representation alongside formal training and experience. I like that. Um, and maybe I I don't know. I don't I don't know how to word it differently 162 00:56:47.839 --> 00:57:06.720 or or maybe just take that out or not be >> well. that what I was really trying to do is make it sort of a broad inclusive policy because 163 00:57:06.720 --> 00:57:22.559 there are people who would limit it to, you know, what what some people might consider to be sort of professional quality art. >> Yes. 164 00:57:22.559 --> 00:57:39.920 >> You know, and so I'm trying to um you know to make it more inclusive and broader. So what about 165 00:57:39.920 --> 00:58:02.880 I'm just going to throw this you can just people can say no this is fine the way it is and I'll I'll okay what about professional credentials are not necessary um or not are not an intrinsic 166 00:58:02.880 --> 00:58:17.520 no that doesn't sound right either >> what about putting the Professional credentials are not necessary at the end of the second sentence. So you say that you value creativity, originality, community representation. >> That would work. >> Would that work >> for me? 167 00:58:17.520 --> 00:58:33.920 >> Formal training experience, but however, professional credentials are not required or something, >> right? >> Is that was that what you meant? >> Yes. >> Okay. So what if we do? We start with the library values, creativity, originality, 168 00:58:33.920 --> 00:58:52.480 and community representation alongside formal training and experience. All applicants must submit materials for re review. >> Professional credentials are not a necessity or something like that. >> Are not required. 169 00:58:52.480 --> 00:59:22.400 >> Not required. >> All right. Okay. Yeah, that does feel better. Then it's not sentence. >> Anything else? Anyone? >> No, I thought it was good. Other than that, >> then you can start getting some art up to get this approved, right? 170 00:59:22.400 --> 00:59:37.839 >> Yeah, that'd be awesome. anxious. I bet people are anxious, huh? >> We're excited. >> I've gone to Wendle for a few times. Some of their exhibits have just been so lovely. >> Yeah, Leverett, too. Really lovely. >> Yeah. I never think to go to Lever, but 171 00:59:37.839 --> 00:59:55.440 anyway. Okay. So, now I haven't looked at this since I sent it to you. Yeah. >> Does this have something about um who chooses the art? >> It said you. >> Okay. All right. And we'll just say 172 00:59:55.440 --> 01:00:10.319 by the library director based in available space. >> Excellent. Okay. Because that's done differently in different libraries, but it is most often or very often the library director more often than not. >> Makes sense. 173 01:00:10.319 --> 01:00:26.400 >> Okay. All righty. Um >> you don't want to get into a committee. >> Excellent. >> Take too long to decide, >> right? Well, and that's just cumbersome, you know. Um And it can end up being not being inclusive. 174 01:00:26.400 --> 01:00:42.880 >> I've seen it happen. >> So, okay. >> All right. So, are we ready to approve this one? >> Yes. >> Then we can get rolling on having some art in here in these bare walls. That is so fun. Okay. So, would someone like to make a motion to um accept the community 175 01:00:42.880 --> 01:00:59.280 meeting room art exhibit policy? I'll make a motion to um accept the community meeting room art exhibit policy as amended. >> Okay, second. We want a second. 176 01:00:59.280 --> 01:01:16.000 Okay, Brad. Brad seconding. Okay, let's do a roll call then. Pam, >> yes. >> Mel, >> yes. >> Elizabeth, >> yes. Brad, >> yes. >> Michelle, yes. Great. Did you do a vote on the unattended child policy? >> Oh, we did. 177 01:01:16.000 --> 01:01:31.119 >> Did we? Yeah, I thought so. >> Yeah. Okay. I just missed it. Okay, >> Marian, there's this >> picture rail. >> And is that true here, too? >> Yes. And there >> even though >> Yes, it go Yes, it goes all the way 178 01:01:31.119 --> 01:01:47.599 beyond, but we just won't use it behind the television. >> Okay. >> Yeah, it's over there. It's there. >> Just wanted to make sure that's what it was. my wire. >> That edge is around too. Is that that is that what you need? >> No, the little gap. 179 01:01:47.599 --> 01:02:05.520 >> You can see it better. >> Oh, it's lower. Oh, >> yeah. On this wall this wall, it's lower. That's why I didn't see it cuz I'm looking too high. >> On that wall, it's lower. Yeah. So, there's a wire that I'll need to get that goes with the clips. We have the clips. And then um and then, you know, 180 01:02:05.520 --> 01:02:21.599 >> and then Yeah. >> Okay. >> Yeah. All righty. Um Um just any news on giving day and then set a meeting for the next day. >> Sam, do you want to give a report about 181 01:02:21.599 --> 01:02:38.559 the since you're a member of the friends of the library about library giving day since you're here? >> Sure. Um so far we have $3,71. The goal is $15,000. There's um a $5,000 matching gift um for 182 01:02:38.559 --> 01:02:54.880 Wednesday. It's on Wednesday. Give me Wednesday, April 1st. >> Um, and then there's an additional $3,000 matching gift. Is that what we're going to do? Maybe there's an additional $3,000. Um, >> if we need the five. 183 01:02:54.880 --> 01:03:09.760 >> Yeah. >> Yeah, I think so. Right. >> No, not sure. >> It's not It's not something that Yeah, never mind. It's fine. Yeah. >> Can I just ask a clarifying question? I'm having trouble hearing. is did you 184 01:03:09.760 --> 01:03:24.880 say that there was a total of $8,000 in um >> No, no, that was a typo. >> Oh, >> and >> there's 5,000 of matching fun. >> 5,000 matching gifts. >> Okay. 185 01:03:24.880 --> 01:03:42.319 >> Yep. And the goal is 15. We have 3,7001 now. And that's it. Sound good? >> Sounds good. >> And then are there any other Friends of the Library fundraisers coming up? Yes, there's trivia night on April 11th at 6 o'clock at the Shootsberry Athletic 186 01:03:42.319 --> 01:03:58.319 Club. >> And there'll be merch there, right? >> There'll be merch. >> Yeah, my daughter wants a hoodie. >> And there's new Sheesberry Library hats available for sale. >> Yes, they're great. >> I wore mine today. >> What color did you get? >> I got the purple one. >> Okay. Yeah. All right. 187 01:03:58.319 --> 01:04:14.000 >> Are they They're winter hats. >> No, >> caps. >> Yeah, they're so comfortable. Those are great hats. I'm glad we all agreed on that hat. The hats are great. If you haven't seen them yet, you get one here at the library. >> And the trivia night. Sorry. Sorry. I'm 188 01:04:14.000 --> 01:04:30.720 having >> night. April 11. >> Trivia night is April 11th >> at six. >> At 6 at the library. >> No, at the Shootsberry Athletic Club. >> Oh, at the sack. Okay. >> Close for you. 189 01:04:30.720 --> 01:04:49.520 All right. Our meeting date for the next the next month. Then we can close our meeting into April. >> I am away. When am I away? The 20th of April 190 01:04:49.520 --> 01:05:05.680 through the 7th of May. >> Oh wow. >> Do we want to meet on the 13th? Do we have enough to to >> I'm I'm away on the 13th. I won't be back until the week of the 27th. 191 01:05:05.680 --> 01:05:22.720 >> Okay. Wow. Do we When's town meeting? Do we need to meet before town meeting? >> Town meeting is the 9th of May. >> Is May 4th too late? Do we need to anything we need to meet about Marian before then? >> Not that I know of. >> Should we just do would May 7th work? I 192 01:05:22.720 --> 01:05:39.039 mean fourth, sorry. Fourth. >> Not for me. >> Okay. And how about you Pam? You'll be back by then. Uh the 27th would Oh, Brad's not there. Never mind. Yes, I'll be there on the 4th. >> Okay. And you you're coming back on the 27th, 193 01:05:39.039 --> 01:05:55.440 just to be clear. Right, Pam? >> Me? I'm coming back on the uh 25th. >> Oh, okay. >> Um what about a different night of the week? >> Um >> I'm just gone and >> Yeah, you're okay. 194 01:05:55.440 --> 01:06:11.119 >> All right. Mostly >> I just can't do Thursday times we might meet. >> Okay. >> I just can't do Thursday nights. I get home too. It's too tight at my yoga class. >> I mean that we talked about the 13th which wasn't going to work for somebody. 195 01:06:11.119 --> 01:06:26.000 Pam I I do have >> Yeah, I'm away. But I mean you could do it without me if you if that everybody else is there. >> You have a much you want us to deal with before like town meeting. >> Yeah. I don't really think there's anything. 196 01:06:26.000 --> 01:06:42.000 >> We do a whole bunch of policies already, >> right? >> So, it's just the insurance thing. It depends how long you want to wait on. >> Yeah. And we should try and get that sooner than >> Do we want to do the 13th then? >> I uh I'm out of town in the 13th. 197 01:06:42.000 --> 01:06:56.799 >> Oh, you are too? >> Okay. Okay. >> So, the 13th doesn't So, then >> Well, we can't do it the 14th because there's a the library community forum, >> right? >> We can't do it the 14th. Okay. >> What about the 21st? You're not back. 198 01:06:56.799 --> 01:07:13.440 You're what? When do you leave? The 20th. >> 20th. >> Yeah, that's not going to work. Huh? >> But Pam's here the 27th. >> Mhm. Should we just do the 27th? >> Yep. >> Okay. Want to do that? Works for me. >> Okay. No, you're around on the 27th. 199 01:07:13.440 --> 01:07:29.920 >> Yep. >> Okay, let's do that. >> This is April 27th. >> Yeah. >> All right. >> Okay. Great. Thank you everyone. >> Thank you. >> Thanks. >> Good night. >> Good night. 200 01:07:29.920 --> 01:08:00.799 >> Bye. >> Okay, that was a lot of work. It was Are we off the recording now? >> Um, hang on a second. >> I got to go there and do that. >> We did a lot. Yeah. >> Thanks for sending all those links. That 201 01:08:00.799 --> 01:08:03.520 was really helpful.