WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=ts8szAjIFjU

NOTE
MEETING SECTIONS:

Part 1 (Video ID: ts8szAjIFjU):
- 00:00:03: Meeting Start and Introductions of Board Members
- 00:04:00: New Policy to Begin Meetings with Public Comment
- 00:05:09: Reviewing and Correcting April Meeting Minutes
- 00:06:32: Discussion and Clarification of Volunteer Corey Checks
- 00:13:47: Motion to Approve April Meeting Minutes as Amended
- 00:15:21: Building Committee Update: Bird Film and HVAC Issues
- 00:19:43: Building Maintenance: Toilet Issues and Lighting Controls
- 00:25:29: Storm Water Management Basin Erosion and Warranty Timelines
- 00:31:10: Successful Programming: Chair Yoga, Story Time, Ukulele
- 00:33:03: Meeting Room Scheduling and Community Group Usage
- 00:34:40: Discussion of Snow Removal Agreement Management
- 00:41:41: Annual Snow Removal Agreement and Job Description Review
- 00:43:16: Holiday Closing Schedule Policy Change: Day After Holidays
- 00:47:45: Updated Kayak Lending Policy for CWMARS Cardholders
- 00:53:25: Summer Reading Programs, Ice Cream and Meeting Adjournment
- 00:56:39: Review of Updated Content


Part: 1

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So, and then I I got halfway through almost done and then found some mistakes underneath. So, I had I ripped it all out. >> Oh, dear. >> Back track. >> Hello. Hello. Hi. >> Oh, you were here. Okay. I wasn't sure.

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We were like weren't sure and then we forgot to do a a check in. Um, hi. Mel thought she was Okay. >> Yeah, that's what she told me. So, all right. >> Thanks. Received. >> Okay. Perfect. >> And thank you for that note.

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>> That's good. That's >> And it's a private ballot. >> Not that people are checking other people's. >> I don't know. I just popped up somewhere my friends think the line was money laundering and I'm like you know I'm not

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sure I think that I don't know money you wouldn't want to write that >> yeah like not the $30 the first place >> yeah plus we have to vote for secretary

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anyway we can't just hand it off to her Mel's leaving >> we can I am Steve and I'm Kate. >> Nice to meet you. >> You too. >> Michelle, this one's yours, right? >> Yeah. >> She said hopefully.

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>> Yeah. No, cuz you did last and I'm nice to meet you. >> Thank you. >> Sure. Yeah. I I came to the um >> meet the candidates thing completely unprepared and didn't really tell anybody about my background.

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But um I uh have been living in town for about seven years and came out here from Eastern Massachusetts to because I got a job at UMass as a librarian for the engineering

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departments. So I have that as my background in Eastern Mass. I I was so li for the civil engineering department in at MIT and worked there for 19 years.

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>> A cool place to work. >> Yeah, I bet too. So, >> yeah. So, that's my library background. Thanks. >> Should we introduce Sounds like we ready

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to start yet or are we waiting? >> I have a question. So when I put minutes on here, do I put hybrid minutes? Do I put in person minutes or just leave it as minutes? >> I think Mel always just put minutes.

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I don't know if she said it was hybrid or not. I didn't really notice. >> I think Mel used to put hybrid meeting in the minutes. >> Uhhuh. Yeah. But not at the top, I don't think. >> Yeah, maybe. >> Yeah. Noting that it was hybrid. My family's not used to me leaving to go

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to like not upstairs. Why would I do that? >> Finally, >> I'm going to get a different computer cuz this one I don't know if it's the computer that the camera keeps >> going out on or if it's the camera.

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>> Okay. So, >> so I'm going to get a different computer and try that. So, carry on. So I and and then I don't know I mean nobody has joined us on Zoom. >> Yeah, >> I don't know if anybody is going to join us on Zoom but

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>> from now on we should start putting public comment first because that was our policy a while ago but I forgot to do that. So >> you can put if you can put it on there I'll agenda >> public comment. It's just that it's just that we're

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gonna like instead of doing what we did when we were writing the program, we responded to every single thing we we made a policy like after that whole grant application and said basically the public comments the first five minutes because we have business to do it and

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then it's up to us if we want to acknowledge somebody >> and then if there's nothing no public comments. >> Yeah. No one no one showed up. >> Okay. >> I just want to remember to do it if you >> Well, that that's good enough. I made a

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template, so I'll leave it. >> Okay. >> Right. >> The April minutes to look at. Did we Did we approve the March without Mel here last time? I can't wait. We did. >> She didn't take them. I don't

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>> No, she Oh, March. I think she did. She was here for March. Yeah. >> No, March meetings. Yes, >> it's May. Okay, >> they were okay. >> Okie dokie. >> Anything comment about the April

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minutes? I sent you the one thing that I thought was need to be corrected. Did you see that? >> Saturday. I don't know. Whenever what it sounded Saturday after you were trying to reach me or something. >> Oh dear. I've been neglecting. >> Well, it was about the I didn't think I

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printed them out. It was something about the Corey thing and Maryanne said something about the is the school is different because they're the caretakers of the children or something like that. >> Okay. Wait a minute. >> And you attributed it to me and I I didn't say that.

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>> So that was that was I noticed >> it was. >> Yeah, it was. I I put Michelle questions whether we need to >> have you have to be Corey checked. >> All of us do. >> Okay.

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>> All of anybody that's on a board and anybody who's an employ an employee and volunteers. >> Well, I do employees. Um, I haven't been doing volunteers. >> Yeah, Haley said you have to do volunteers, but you know, like I think she said you could have a bit of discretion. I like your regular

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volunteers, but you could never I mean, like I said to her, my concern was >> like when I worked for Pioneer, they were cing everybody. You couldn't even go on a field trip as a parent unless you and that seemed extreme to >> me. So, >> so, so some schools still do that.

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>> Yeah, she does. >> Okay. Well, I for a library I think >> field trip >> like there are things like so I was I might have a invasive plant pulling day, right? And

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then you would put out a call to the community saying come pull invasive plants and if you had to corey check those people in advance >> that would take too long. Yeah, because that kind of stuff would

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be that's why I was asking for her for clarification, >> right? And I didn't know that that like board members had to be cory checked, but that kind of makes sense in a some ways. >> Watch out for those treasurers, you know. >> Okay. So, I changed it to this.

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>> Okay. >> And you tell me if I should fix it again. Michelle questions whether volunteers need to be Corey. Check. It's checked. Not checks. checked as volunteers at schools do. Maryanne stated that as we are not custodians of the children, they do not

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they are not needed. >> Yeah. >> Okay. >> I didn't say that. It's a different something that process. >> I mean, it's in the video, but we could just take it out. I mean, >> so just take that out completely. >> Yeah, it was sort of a sidebar

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discussion anyway, but >> yeah. >> All right. >> I wasn't there, but I have a correction on that part. Corey C O R I. >> Oh >> yeah. >> It's a criminal record. >> All capitalizing. >> Yeah. Yeah. >> Um >> I should know that. I've had that.

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>> I've been one for so long. I honestly don't remember. Although every three years when you get reelected, you have to fill up paperwork. But I don't know. I just sign things. So I guess we'll have to go find out if they're gonna >> of Corey. I I didn't notice that.

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Oh, well, I asked the town administrator for clarification because I >> because you got an email from her, >> the trustees, because I got an email. Okay. So, I asked and it took a while to get an answer, but I got an answer. >> Okay. >> But I tried again and I tried the slip word and they said go right to Haley. She wrote it.

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>> Okay. Cuz we have there's also volunteer paperwork. Two different sets of volunteer paperwork. And I don't remember anything about C like volunteers now have It's like a volunteer agreement. Um, and

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a waiver under certain circumstances. And um, and so we have that. And I don't think any of that volunteer paperwork says anything about Corey's. And when you read the Corey form, it says volunteers at the top, >> but then all the way through the

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document, it says employees. It doesn't say volunteers. >> And I asked her that. So you can um you can use your discretion because there's the example you just brought up about ridiculous, >> right? Okay. Or challenging. >> Yes. >> Yeah.

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>> They wouldn't come back. >> It takes I mean sometimes a Corey comes back in a day and sometimes it takes a little longer. So >> but I I should have brought the email. I can forward it to you. I thought I copied you. I think I think you got copied on it. Yeah, that's Yeah, >> I think so. >> At Shootsbury Elementary, you only have

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to do them if there's a possibility you may be alone with a child. >> Uhhuh. >> So, >> yeah, >> that seems like with the plants and so many things here, it would not be relevant. >> It's not It's not just children. You could be a thief. You could steal money. >> There are lots of things. >> Yes.

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>> But it gets used more with kids. >> It does. It does. I'm just saying I asked for clarification like twice and that's what I got. >> Yes. Well, that's important. >> That's fine. And then and then we can use our discretion. So if we're having something like a large event where we're

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putting out a call for volunteers and and it would be impossible to Corey check volunteers in advance and they're not I do think anybody that's going to be working alone with children. So, like somebody wanted to volunteer in the

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children's room working one-on-one with children, a retired teacher. Yeah. >> And I that I felt like the person should be Corey check. >> Absolutely. Right. We don't know this. We don't know their background. So, >> Right. Yeah. >> Yeah. I mean, I do know this person, but still >> one never knows, right?

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>> Yeah. >> So, anyway, that Yeah, cuz I used that example of like everybody and she said, "Well, you can use discretion around volunteers." >> Okay. Well, that's good. Thank you. >> Yeah. No. And so what I'll do is like I'll

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I'll start asking the current volunteers if they if they're willing to be core checked. Not everybody is. Um and then and start core checking the volunteers. The staff are all checked >> and there's no cost to the library.

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>> No, it's great. Yeah. I have a I have I was the first town employee to have other than the school to have an account cuz I felt like it was important because because people could like staff could be working with children. So I felt like

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that was important. >> So It's new. It's new. >> No, but I haven't been scoring yet. >> Oh, >> yeah. I I decided I wasn't going to rush over when they said I didn't start any of July.

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>> Right. You're still in your old >> Yeah, the packages are probably already sort of made up or or the person that put them together just didn't know maybe. But anyway, I'll ask Matteo and Poppy. Um uh how far back to

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>> Okay. So I make a motion. Can I make a motion even though I wrote the notes? >> I make a motion to approve the April meeting notes. >> Second or no >> with with second with a

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>> as amended as amended. Okay, Elizabeth. Yes. >> Yes. >> Michelle. >> Yes. >> Well, now we know the answer. >> What? >> Oh, well, let's see. It wasn't the laptop.

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>> I'm not sure. >> Interesting. >> Yeah, he wasn't here. >> Well, we don't necessarily need that. >> Is what it is, right? >> So, and I forget like was it during the hybrid time, you know, we're only hybrid or something. We always had to have a

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roll call so people could hear how we loaded. So at least since we're still hybrid, >> right? >> Yeah. To do a roll call, >> a roll call >> on approving minutes or saying all their

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names instead of just phrasing or saying we used to always raise their hands or say verbally saying, >> but sometimes on Zoom they you just can't tell who's saying what. Yeah, exactly. >> Yeah, you're a yes. >> I'm a yes. Yes. >> Yes.

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Say one more to come back. She's up. Is the building committee like all done or you still have to have >> No, there's more. >> There's more stuff yet to talk about. >> I missed that last meeting, too. >> Oh, that's gone to the same place.

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We meet on Thursday, I think. >> Is Thursday? >> I think so. >> You'll have to talk about the bird stuff failing, right? That's probably on the >> That's really too bad. It's just put it on originally just when it was too cold.

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>> That's what I wanted. >> And so then it just didn't stick. >> I wondered. I remember looking at it. It was late >> months after it went up thinking it's already coming down. >> It's not supposed to be. I didn't tell the need to be on. >> Um,

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>> this place is going awire. >> Um, the technology isn't working. But I do think that on ear this like >> you can see us on there. >> Yeah, I can see you on there. So, I think this computer's just not casting to there, but there's nobody nobody's

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joining us anyway. So, >> public comment period is over. If people want to observe, they still can, right? They just can't see. >> Yeah, we just can't see them. And I'll just get up there and look at it every once in a while, make sure nobody's on there, but I don't think anybody's

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a bird film, which you're probably going to tell us about anyway. So, you're on, >> right? Okay. So the bird film um the company came so they couldn't come and take it off all winter because we had a a horrendous

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winter. They came to take it off. I tried explaining to them how bad it looked. They got here and um and it wouldn't even peel off. They had to scrape it off. And so they're going to replace it and we're there

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they're in they're in conversations with Feather Friendly and looking at other products and then they might recommend other products to us. Um any product that we would use I would have to make sure that it wouldn't void our window warranty.

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>> Um and so but they have assured me that there won't be any be any cost to us that this is all covered by warranty. So, um, so that, um, and so, and but most people are just loving looking out the window. >> I was thinking, it's so nice. And when

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you when you drive by at night and you put lights on, it looks so great. >> Yes. >> Um, so anyway, it's um, it's disappointing. I we haven't had any bird strikes that I've noticed. Um, but we will fix that. Um, and then it's hot in

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here. the we um haven't quite figured out the heating system. I don't know if it's user error or if it's a glitch with the system. Um but it's not doing what we tell it to do and I've just told it to turn on the air conditioning twice

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and it's hasn't. Um so I've I emailed them asking if they would come and do another training. Um and and then they didn't respond so I called them today. So, I'm gonna insist on another training before I leave. So, that way we can just

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sit it set it at a reasonable temperature and just leave it there. Um, and because it's been >> wonky and it and we have all these videos, videos that we took when they did the training and then videos that they made after the fact and we've

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watched them and we're doing what it says and the videos but it's not sticking. >> Um, yeah. Um but we do always manage to get it comfortable when people are here other people not not library trustee.

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>> Yeah. So yes. So then let's see um and then we had um the toilets were clogged. Um so um the

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toilets were clogged because somebody put something into the toilets that shouldn't be in the toilets. um we don't know what. Um so we had signs up in all of the restroom asking people not to um flush anything, but we have

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>> How do you know that's what happened? Cuz there was a blockage or something. >> Yeah. Yeah. The plumber came um and there's a like a sore cover outside and he opened it and he could see the blockage and he

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got something and he said, "You come and watch me." and um and then he you know removed the blockage. So the good news is I could do that um that you would have to come up and help. Um they didn't tell you that you had to do

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that as a library. I refuse to be pory, but I mean I I think that it's something that once the warranty like that was covered under the warranty that once the warranty period is done, um then it is

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something that I think if that happened, we could at least try that on our own as long as it wasn't like the dead of winter. Um and uh and but we'll just hope I mean we all live in houses that have septic systems.

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>> We don't >> It could have been a child. >> It could have been a child. >> A big party, you know. >> Yes. >> Children are more likely than not to do something. >> Right. Right. It could have been elementary schools all the time. >> Yes. Yes. I mean it could be somebody

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visiting from >> you know somebody visiting from a place you know like anybody who lives in a city doesn't think about you know um and so anyway it uh we didn't have any floods or anything in here and um great

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news >> and now they're all working. >> Yes. And it so in one so we noticed it in one restroom and then and then we noticed it in another restroom and then I was like oh this is not cuz I tried

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just plunging like one does you know um and um >> and you know I mean I think we all have experienced plunging right yes and u and that didn't work but I thought okay sometimes even in my other places

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I've said okay I'm going to leave this and come back to it later and try plunging again. And then um but then when it was more than one restroom, I knew it was more, you know, and so then um so then so here's what I do when there's an issue with the building. I

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call Jeff Quackenbush because he was the person on our building committee who was the most involved with me and the contractors and he has the most experience. Um, and then he um I call him, I explain it to him, and then he

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says to call the contractor if calling the contractor is the So, um, yeah. And, um, and so he's so he just said, "Call the contractor." And I was like, "Okay." you know, and um and so it's great to have. So, and if if we didn't have Jeff,

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I mean, we also have Steven Delmus, we have Brad Foster, you know, um uh so there are other people who um you know, uh have plunging experiences. Yes. But and they they you know, they

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came at 8:00 the next morning and and that's nice. >> Summers like to start early, so there you go. Perfect. Yeah, they were, you know, very responsive. Um, and then the other thing that we're still working on is lighting controls. Um, so the

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controls in this room aren't what we're specified. We're supposed to be able to um like dim part of the room and leave the lights on in the rest of the room or vice versa. Yeah. um and we don't have that functionality because they couldn't

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get the um >> switching >> the switches. So, um and then they put in something else and they were hoping that what they put in would be satisfactory, but then I was like, well, I want to leave the lights on in the front of the room, but turn the lights

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on in the back and I couldn't do it. So, yeah. >> So, that's missing. Um, and then we can't control the lights in the um the adult room or the children's room. Um, they're either on or off. They're and

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>> Oh, you can't dim >> you can't dim them. And I can't dim the lights in the director's office. They're either on or off. Um, so those they need to just put in some cabling to connect them to the control that's already there. There's a control panel next to

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the circulation desk. Um, and then there isn't enough lighting in the staff workroom. So, they need to put in a, of course, now lighting is all different than it used to be. So, they have to put in some a thing called a driver, a different type of driver that

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will make >> the lighting that's there >> brighter somehow. Um, so, so we still have lighting issues and and that, um, nothing seems to happen unless I'm, you

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know, emailing. So, we have an email. We have a meeting that I set up for tomorrow morning to go through all the lighting needs to get the electrician out here. >> And then, um, the retention pond, well, it's an outlet. So, there's a pond right

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behind us and there's one on the end of the building. They're not ponds, they're storm water management basins. Um, so there's there's a outlet that runs along Lever Road up near the road. Um, and

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that has a burm at the end. And it's designed that you know the water from here goes there and then it goes out and it goes over the burm and you know and by the time it gets there it's moving slowly and there's less of it and um and

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that burm has eroded a couple of times and it's eroded again. So I I emailed about that. So, so we're still very much like building the building. Um, yes. And

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um and but but it's it's fine, you know. Um but you know, but we're still doing all of that. So, and and people are are responsive, you know. Um, so

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>> they give you a sense, Marian, of like how long you should expect to be sort of working through these kind of punch list issues. >> Um, >> with a building at the scope, >> um, I've never even asked that question. >> I thought like a year really so that you

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go through every single season, >> right? Yes. Yeah. I mean we everything is warrantied for a year and some stuff like the landscaping isn't so there's landscaping that the landscapers are doing and then there's landscapers that we're doing. So the

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landscapers the landscaping that the landscapers are doing is not quite finished. So the stuff they haven't finished the warranty hasn't started yet. >> Oh good. >> Some stuff the warranty started like the roof warranty started December 19th I think. Um, and but I don't think there's

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going to be trouble with the roof like we that's it's a you know that the product was well vetted and the installation was watched. I mean I hope not you know um but um but there's but what I'm so I haven't asked that

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question about how long but I think I do agree with you that I don't expect it to be done in a snap. Um and but what I've learned is someone has to stay on top of it and now that someone is me. Yeah. So um so which

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is good because I'm a knack. I that's why you know it's one of my strengths >> being a n. So yeah >> but you're living it. You you know what the and doing what you wanted to. >> I call that noble persistence. >> Okay. Okay. Yeah.

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>> That's not that one. But they but you know everyone is nice and responsive enough and it's it's coming together you know and like the the window film that was on us. We hired them so that's you know that's not the contractor but they've been they've been very

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responsive. So we'll we'll get that done again. >> In the meantime we can enjoy these windows. Yes. >> Yeah. So how long should it have been on um before that they were able to take it off successfully and leave the dots? Um

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well, so some of it the dots would come off right away. Yeah. So, I think it's I mean I think if we had had two good weeks, but it it got cold right away and then and then before we knew it, it was

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snowing, you know, and um so I just think we had a really we've we have been having a period of years where it was, you know, in the 60s through December and then this year >> we had, you know, we just had winter.

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>> Yes. Um, so I think they took a chance and um and it didn't work. So, but but this product is on other buildings in this area. So, >> Hitchcock Center, right? >> The Hitchcock Center. Um, >> that Yeah,

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>> the Department of Fish and Wildlife. Um, so yeah. >> Oh, yeah. Have you had any birds fly into the window? >> Not that I've noticed. Yeah. >> So, it's not like a crazy situation of birds. >> No, no, no, no. And I mean, have you had it happen at your house? Have you ever noticed?

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>> Once in a while. Yeah. It senses the windows that don't have the screens on them. I only have a couple that are like that. >> Man of stuff up on my windows that were still hit. >> Well, the stuff on the outside, >> hanging lines on the outside. I have the

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UV stickers on the outside. I did UV dots all over the outside of all of my windows on the Wow. >> Yes. Yeah, it's still it's just once in a while, but it has happened. >> Yeah,

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>> there's this lovely huge jade plant in the window and I think they were going for it to land and I still want to shoot back up. >> Yes. Yeah. I have a piated myself. >> Oh, to let him know.

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They make a lot of noise though, I'm thinking too. >> Um, but I mean, we all just do the best we can, right? And so here, >> we're going to do the best we can. And so that's we're going to, >> you know, I'm going to stay in contact

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with them. I'm going to work through a solution with them and then get it installed. >> Noble, what was it? >> With noble persistence. Yes. Yes. >> Yes. >> I mean, I heard you won award for that. >> I did that. natural words.

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>> Yes. Yes. Yes. So, yeah. So, that's what I've been doing on top of, you know, we have chair yoga every Friday that um I, you know, I was a little I didn't know that chair yoga at 12:15 on a Friday

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would work, but I thought it was worth a try. And and we have up to 16 people here. >> It's it's great. Um they love it. The instructor loves teaching the class. The students love the class. Um,

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we have we've been doing story time every Wednesday morning. We used to do story time in the old library before COVID and then after when we started doing it again at the school. I just couldn't imagine how we ever did that, you know. Um, we've started doing um

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ukulele here. So again, before COVID, we would do ukulele in the old library once a month, >> and now we're doing it here and um and we're doing it hybrid. So there are people at home and then there are people

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in the room doing ukulele. Um and and that's been fabulous. Um and so Julie's going to do that. She does it on the fourth Monday of the month. She's doing it Monday even though it's Memorial Day. Um, and I'm gonna come and help her with

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the technology one more time and then after that she should be good to go and I won't have to be here. Um, and um, and so that's good. Um, and you know, we did three concerts each with a very nice

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crowd of appreciative people. Um, we've had eight arts and crafts programs for adults each with >> eight already. >> Yeah. Eight already in four months, you know. Um and um and you know I'm scheduling stuff for the fall. We've

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started scheduling the meeting room and so the first couple of people were the guinea pigs of using the form and um and >> it was easy. It was great. It was easy for your group. Right. >> Yeah. I was like,

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>> "Yeah, and uh and so the um the PTO is going to the school PTO is going to use the room. They're having a play and they need volunteers to work on costumes, so they're going to have a costume making

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event here, which I just think is great, you know. Um and um so that's the the and then the Shootsberry studio artist tour folks are going to use the room to have a meeting and um

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you know discuss their ongoing plans and and it's nice to have a place in the community that groups like that can gather and meet. So um >> indivisible too. >> Yeah. Postars. Yeah. >> Yes. Yeah. and that they they have three

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scheduled. They're doing their first one this week. So then that'll be >> um again another opportunity to just sort of practice and see how it goes and say, "Okay, there's the room, >> there's the closet, there's the stuff. Set yourself up." You know, we were doing it in Wendell in the fall and most

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everybody was coming from here. So it's like, >> right. Yes. Yeah. I mean, I think it's great. Yeah. So um so it'll be good. Yeah. if you want to talk to us about the snow removal thing and kayak policy, but we

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have to vote on the colony closing schedule, right? >> Oh, that's right. Yes, >> we vote on on >> the policy, too. >> Right. >> So, um so we um we had mixed results. So, we knew

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that there were so at the old library, I just shovel the snow um and and it wasn't very much when I had a teenage son at home. he would help. >> When my daughter, teenage daughter, had a boyfriend, he would help. They've all moved on. I'm not getting any more

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teenagers, personally. Um, so, but anyway, here we probably need six of them anyway. Um, but here we knew there'd be more snow removal. We knew all of the sidewalks had to be cleared, even if we weren't going to be going in and out that way in the winter. So, we

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got money added to the highway department budget last year so that they could they could give they could hire their give their seasonal employees more work, you know, shoveling snow here. We have a snowblower. They use that and um

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and they and that we had mixed results. They would do the sidewalks, okay? Um, and then the plows would do the driveway and the parking areas, but there would be a gap where the plows couldn't get, but it wasn't actual sidewalk, and they

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would they took the word sidewalk very literally. Um, and so they would not clear. So, you had to either either someone had to clear the snow, you know, in in the parking spaces, >> um, or people had to walk through

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several feet of snow to get to the sidewalks. So, so someone cleared the snow. Um, uh, me and Sam cleared the snow. Um, and Susie and Dave. Um, and but mostly it was me and Sam. And, um,

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and, uh, and then the compressors need to be cleared of snow. And those, you know, most winters we won't have enough snow that we'd really need to worry about those compressors, but this winter we did, you know. So, um, >> how do you clear those with snow? just

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you shovel around them, you know. So, um, so, so I, um, so I just got in touch with Haley and I said, "Well, this is this is what needs to happen, you know. This is what we need to happen. We need the sidewalks cleared and we need the

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access from the park." You shoveled snow. Um, yeah. And Grant and and Lou, they shoveled snow, too. Um, so, um, uh, so, and you know, and like wherever the plows can't get to the like the the

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handicap spaces, there can't be four feet of snow that you have to like walk through to get to. So, >> so we talked about it and um, and the highway department does not want to manage this. So, but but it makes the

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most sense to leave the money in the highway department's budget because a highway department >> with snow removal, you can deficit spend. >> Um, so you can't there aren't there are only certain things that you can deficit

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spend. So, if you have a bad winter and you go over the budget, >> you can keep spending. So, so the the agreement that we came up with with me meeting with Haley and Melissa from the select board and Haley and Melissa

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meeting with Dave is that I'll manage it. Um, and then, you know, so I'll communicate with the person who's shoveling and snowblowing. I'll um say this is where needs to be where the snow

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needs to be removed. And then and then I'll say, "Oh, the snow all drifted again. I need you to come back." You know, cuz that was another thing they took quite literally. >> Is that with the highway department? Is that with their people? >> I haven't I don't We We haven't quite

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gotten that far yet. So, um because I have to talk to that person. If that person wants to do it, they have to be willing to do >> Yeah. >> more than just the sidewalks. Um and then and then I'll spend from that account. like I'll be the one who processes the warrant from that account.

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>> So, um that way >> we can do the deficit spending. Um so, and that's fine with me because I think it makes the I'm the person who's here. Yeah. >> So, it makes the most sense that I'm the person who manages it. >> So, who are you asking?

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>> Well, so so somebody who worked for the highway department last year, his name is Carson, and he was willing to do it. I don't know if he's going to be willing to do it if it's um if it's I mean it's not that much of a bigger job. Um and he's going to have a snowblower to use.

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We we were using shovels. Um so I will start with him and then if he doesn't want to do it then I'll I'll find someone else. >> So somebody from the highway department. >> He's Yeah, he works for the highway department. If not I'm sure there'll be somebody who's working. >> So the highway department is paying the

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person but it doesn't have to be a highway department person. >> Right. Okay. >> Right. Yes. All this person will do or or it's potential that all this person will do is snow removal here. That's a possibility. >> Yes. >> And you can communicate with them directly and not through the highway department. >> Oh, that makes sense.

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>> Yes. >> Yes. Yes. >> Because they're out on the road anyway. It' be hard to >> communicate with them. >> Well, and they also they're, you know, they're busy. They they had a rough winter, >> you know? They did. And so we did. And

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like this was I thought that this made the most sense because um because they have seasonal snow removal employees, but but you know, but it but I I can understand that maybe if

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somebody came and said to me like I don't know, it's kind of different because I'm always making the library vis available to other people, but that's kind of what libraries do. where it's maybe not quite what highway departments do. So, so I

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think I think this could work, but I just thought that before I signed this, you all should see it because this impacts the library going forward. And so, >> um, >> this is good. You need to have something >> in Yeah. Clear. Yeah. And how long is

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this agreement last? >> Uh, well, I think I think because >> it for a year or something. >> Yeah. I think we'll it's going to be a working document, you know. I think it's going to be a working thing and we'll adjust as needed. It's not like a contract.

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>> Okay. So, yeah. >> Because it seems like if it doesn't improve in one year, >> right, >> that we have to consider other options, >> right? >> Right. Yes. Yes. But I think that this has the potential because the person will be communicating with me

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and and like and then understanding the needs from our point of view, the actual user's point of view. >> That's that's what they're going to agree to do, >> right? So instead of like >> you said sidewalks, we did the

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sidewalks. >> Yeah. Yeah. >> Can I ask? So, it seems this is like operational decision. You don't need a board vote or anything. This is just information. I just wanted to be really clear. >> Yeah. But I just wanted you to know because it is it's like a it's a added

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scope to the library director's job. But I think >> we all understand that that that there's added scope to the library director's job because it's a different building, right? and that we're still learning >> what that is. And that's and I'm I'm

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happy to be the person who's going to work all of that out. >> Makes sense. >> It does suggest though what you just said. Yeah. >> Um and some other things that you've been talking about that revisiting your job description after a year in might be really smart. So I'm wondering if we

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could just note that somehow. >> I'm going to put it on my calendar. Um >> like for a year from now so that I have a >> potential way to remember the thing. >> Yeah. >> Um

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>> all right. >> When do we want to do that? >> In a year. Oh, she's looking at the calendar. Okay. And the change of the holiday closing schedule, is that something we have to vote on? I think that so that so here's so so the town's personnel

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policy says that the select board has the ability to give town employees the day after Thanksgiving and the day after Christmas off. They don't often do that, but I think that Haley

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um came from another town and she has the expectation that that's a really good thing that should happen. So, but so this year, well, this year the day after Christmas, I was here or there or in between, but I didn't take that day off, but the

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library was closed, but um but I did take the day after Thanksgiving off. And so many libraries are closed those days. They're closed the day after Thanksgiving. They're closed the day after Christmas. >> I have

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been um I have always sort of been on the side of there should be more public service, not less public service. But I now think that it it it's better if there's a

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regular schedule, right? And um and that we just say this is what we always do. Like we're always closed for town meeting. And so we can say we're always closed for town meeting, right? And we're >> we're closed Easter Sunday even though that's not a holiday really, right? Um,

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and and so I think if it's if there's a potential that it could toggle back and forth, like if if Blackboard says it's a holiday and town offices are closed, then we should be closed. And I also think that for a library with a small

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staff, um it's it's a nice thing to give people that day off, you know, to say you can have the day after Thanksgiving, the day after Christmas, then they can count on it. >> If it's if the town doesn't include it as a paid holiday, they just use their

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vacation time or their personal base. >> Yeah. >> Um >> so are they gonna are they going to use it as a paid holiday or not? Well, last year they did and they have the ability to do that. >> Okay. Oh, so they they have to decide. >> They have to decide on an annual basis. >> Okay. That's interesting. >> Yeah. I think I can I think I remember

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one other time when they might have given one of those days. >> So after Thanksgiving, >> the Friday after Thanksgiving. But you would have to agree that you think that's a fine thing to do. I I'm recommending that we do that. >> How many people come to the library the day after?

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>> Oh, very few people come those days. But I've always sort of thought, well, it's the same thing. I've been here in snowstorms because I thought, well, even if five people come, those five people needed to come. You know something, those five people can come on the Saturday. Um, that's how I feel now.

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Yeah, >> that's right. And I I think, >> you know, one of the things that you're doing is you're considering the culture that is sustained, right? And healthful work culture is something that you have

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the capacity to build for yourself and others. >> Right. Yes. Yes. >> Well, so I would like to make a motion that as a matter of policy, the library is closed the day after Thanksgiving and the day after Christmas.

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Oops, I think that it makes sense. We'll do a roll call. Brett, >> yes, >> Elizabeth. >> Yes. Of course, right? >> Day after Thanksgiving and the day after what? >> Christmas. >> Christmas. >> Yeah. >> And Kate.

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>> Yes. >> And Pam. >> Yes. >> And Michelle. Yes. Just put all names. >> No. That that that's a nice benefit for >> I think everybody. Yeah. I think so. >> And the rest of the town hall is doing that.

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>> Yes. And then then we can just make it clear that the libraries and and it's really >> many libraries are closed those days. So it's >> otherwise I probably get a lot of people ask me for the day off anyway. So >> right. >> Yes. Yeah.

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>> Are you caught up yet? >> Okay. So tell us why you want to update the policy and just give us a summary. I did admit that I you know I don't >> so the changes will right. So one thing it said in here all over the place that it was the MNER memorial library. So

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that was one reason to update it. Um so um so before COVID we used to allow out of town guests of Shootsbury residents to use the kayaks. Um and so like and and kayaks are hard. They're a hard

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thing to manage, but at least now we have more room. We don't necessarily have more people, but we have more room. Um, there are times. And then, um, so the Sunderland library started a kayak loan program

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three or four years ago on the river and modeled after ours. Um, and um, and um, uh, you know, there should be like a trend setter award, a national there. There is one.

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>> Um, so, um, and they allow any CWM's card holder to use kayaks and Okay. >> Um, and so when they did that, um, I just sort of thought in my mind, well, I'm going to, you know, get the building built first. And, and there are times

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when our kayaks are just sitting there on the racks and they're not being used by anyone. And I do have two additional kayaks to add. Um, which I have a goal of getting done by the end of July. You there's a couple of steps that have to happen. Um, and so I just thought we

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need to update the policy anyway to change the name. Let's just do it all. And then I'm not even sure. So that's two things like there's updating the policy. So allowing any CW Mars card holder to use the kayaks and then allowing out of town guest of Shootsbury

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residents. Um so not any CW Mars card holder but a Shootsbury resident. So if somebody's grandchildren are visiting from Minnesota, they can use the kite because people do want that and and we did used to allow that. Um >> so I think that's a good idea. Um, so

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and and this policy is approved by you and then that really helps me to stick to it. It's out of my hands. There's a whole board of people that have to, you know, when people come in and they have their what they think are really good reasons why the policy shouldn't apply.

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>> Um, so that's that's one thing. So, um, and then the other thing is the lake was drawn way down because they were doing a dam repair and there's really there are mud flats in the back. There's they're starting to refill the lake. But I'm not

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sure that the kayaks will even be up and running, you know, before July because >> the kayaks, part of why they work is because they're right on the water and now now there's no water. So, um, >> that whole land is I've been down there,

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the whole land is just still dry. >> It is. I mean, there's there's some water now. I went down the other day and there's a little bit of water, but it's way out there. Yeah. So, yes. >> Okay. >> So, there's >> the fact that they can't get the packs

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in the water now anyway, >> right? And also that you're going away on vacation. It seems reasonable to me to say can you what how long would it take after vacation? I mean set up a

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>> I think post open date reasonable time to return and >> Right. I think that we can say that it's like I'll come back and then go down there and make sure that things look safe. Um, and so I think that we could

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say that by um, like what's the date you're doing? June 23rd. So by June 24th >> that the kayaks could be open for the season. >> June 24th assuming the water. >> That's right. Yes. >> And and that's an important important

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judgment call because we don't want >> Yeah. >> to create a a safety hazard. >> Right. Right. either people having to carry the kayaks out or and then, >> you know, walking through mud and getting stuck, >> maybe um stepping on something, some

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debris that's been there. Like, it's it's not safe right now. So, >> so I'm going to wait to put them out until, you know, cuz I don't think the lake's going to fill up very fast. >> Been in a drought, so >> Yes, that too. Yeah. Yeah. So, okay. But

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in any case, but then this will be ready to go. Yeah. >> Yeah. We can have the paperwork ready to go. >> I thought the policy sounded great. >> I did too. So, I'm a motion. >> I move we start to say something. No. Okay. Go ahead.

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>> I move we approve the amended policy on loan. >> Second. >> Okay. All in favor? So, Brad, >> I >> am. >> Yes. Michelle. Yes. >> Okay. Thank you. >> Good. >> I mean, it was already thorough anyway,

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but you know, I think makes sense. >> Okay. There's anything else unless you can think of something else that you want to share, but I can't think of anything. Oh, you know what I wanted to share? But the scream won't cast. Um, so we have um a whole bunch of

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fun summer reading programs planned and there's a summer reading web page um that's linked from our regular programs web page. Um and um and I think you know we just are getting all kinds of people

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here at the like people will just look at our website and see what's happening and come. Um, so, um, so I'm really excited to see who comes this summer, you know, to there's about there's some there. So, we'll have story time every Wednesday and then a family program

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about once a week um, starting, you know, like through Jul through July and the beginning of August. Yeah. So, um, >> with the summer reading >> exciting to have it here. >> It is so exciting. Summer reading starts on the Saturday after school gets out.

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So, Saturday, June 20th, people can come here and pick up their summer reading menu. Um, and and that has a list of programs and a couple of challenges. And then if children complete the challenges, they win a $5 gift

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certificate to a local ice cream place. >> Wonderful. >> Yes. So, and there are two different challenges. So they could potentially win two different gift cards to ice cream prices. Um and we have gift cards to goberry

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and flavors of cook. >> Nice choices. >> Yeah. >> Okay. Um I guess we need to set our meeting for the next month. I think it would be the 15th. >> And I won't be here then.

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>> Should we wait till later then? Probably. >> I'll be here the following week. >> When do the 22nd? >> Does that work? >> Does that work for people? >> This is June. >> June. Yeah, >> I'll be away. But that's okay.

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What about you, Kate? I don't know honestly. Um, sorry. But how about we do this? How about we fold it? Um,

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and I'll check and get back to you tomorrow. >> Okay. close the meeting. I just want to I know we turned off and we just talked about the gift again so I'm straight about what we're doing. >> Let you turn this off. Thanks. Before we

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go there, one of the things Maryanne sent out was updated content. >> Oh, yeah.