Hello. Hi. I got a pen. Hello, Jeff. And we have Brad. Haven't seen you for a while, Brad. >> Dale is not coming. Okay. Oh, what's that for? >> Well, I wasn't expecting Dominic.
>> Yeah, I thought I'd jump in. M >> us, >> it is the season, right? >> Spreading the joy. >> Yeah, >> I was just writing a list of things to say on your behalf. I >> won't have to now.
>> Oh, nice. I was hoping to just sit and listen to you talk, Marian. >> Well, we can do it that way, too. >> Yeah. >> Um, waiting room. There we go. >> Dominic, before we start the meeting, can you help me with uh finding a
microwave? >> Yeah, absolutely. Yeah, I've been looking for one and the only ones I found are are pretty small because of that 15inch height. >> Yep. >> So, if you could help, I would appreciate that. >> Absolutely. I'll get back to you,
Elaine. No worries. >> Thank you. Thank you. >> Cross that off my list. >> Yeah. Do we know if Penny's on. Hey, >> I don't see her. I don't either.
>> I'll text her. >> Okay. And do we know if Molly's coming? >> I'll text her after I text Penny. >> Okay. And I don't have my phone in front of me, but
next one would be Dale. >> Yeah. And Dale's not coming. >> What? >> Dale is not coming. >> Okay. So, Dale is not coming. Okay. So, we have one, two, three, >> five. We have five of us.
>> Oh, let's see. Here's Molly. >> Oh, good. >> Okay. Okay, great. Um, all right. So, I can uh I can take a few notes while uh we're waiting for Penny.
>> Okay. >> Uh do we don't have any public comment. H I'm surprised we had some uh questions that came up and uh What are you laughing at, Stephen? We had some
questions that came up and um we asked that she uh come to the meeting and discuss with us but I guess uh we don't have any public comment. So meeting open at 603.
Uh do I have a motion to approve the minutes of November 13th? >> I move we approve the minutes from November the 13th. Do I hear a second? >> I'll second, Brad.
>> Okay. >> Any uh further comments on them? >> I had two things. >> Hello. >> Hello, Neil. Yes. >> Driving. >> Oh, okay. Um I had two minor comments on the
towards the bottom. >> All right. Anything uh that you would >> you're to say or >> I think you're on a phone. >> Why don't you mute yourself? >> Yeah. >> All right. It's fine. Trying to get my
Zoom to work right. >> Can you hear me? >> I can hear you. Can you hear me? Hold on. >> No. >> Oh, well, let's see. Uh, got you on speaker. No. Okay, I'm on speaker. It's probably
you turn that off. All right. I'm on camera, I think, still figure out. >> Can you mute yourself? >> My Zoom to display, but um All right, we should be >> There you go. Okay, Brad, what were the
comments? So down at the bottom it says these are very minor unanticipated other business. I think they're both they're all other business. I don't think it's unanticipated. So I would scratch that. And um this is the second time in a week
I've seen the word liberry library. Um >> oh >> so I thought that could be corrected. That's all I found. >> Thank you.
Okay. And I had sent her one correction. Um, okay. It was just very minor was the date. Um, okay. Any other comments?
All right. Hearing none. Roll call vote. Marian's eye. Stephen. >> Stephen, are you frozen? >> Stephen, you're frozen. Or you're looking very stoic. One of the two.
All right. >> Foster eye. >> All right. >> Moss eye. >> Bush eye. >> Paleo I. And we will assume that Stephen is an I.
Okay. All right. Uh let's see. Update on the building completion and the soft opening. Oh dear. Where did Roger go? >> I don't know. So I'll just I'll give an update on the building completion until
Roger joins back in. Um, so and Jeff feel free to chime in. So, um, I'm letting Roger in. Um, and Penny is working on joining. Um, so, um, let's see. They National Grid
installed the meter for the solar this week and it the solar panels are now interconnected to National Grid. Um, so that's good. So, the solar panels are now powering the building at least partially. Um,
uh, the ones on the east side are mostly clear of snow. I haven't looked at the ones on the west side. >> They they weren't this afternoon, but >> Okay. >> They will be tomorrow, I'm sure. >> So, that's as far as I got with update on construction. >> Okay. I
>> had Zoom Zoom or Microsoft issues there, so I had to rejoin. Um I I didn't hear what you said. So >> allbody about the solar panels >> panels. Okay. Uh yeah, they're they're functioning now. So generating electricity. Um
anything else is moving along. Get some punch list items to check off and Dominic I think will close most of those out tomorrow with with Salis O'Brien for commissioning. Um, didn't get the remainder of the line
striping done this afternoon. It was still too wet. So, the may be back, weather permitting, over the weekend. Finish that up. Um, since we last met, if you all know, the leeching field is completed and the uh septic system is
working, pump chambers and everything. So, we got functioning bathrooms. Um, and uh the long- aaited lighting fixtures are complete, installed, and we had uh controls programming today and
the training session. So, that's uh other than a control panel to be replaced >> 6324. Um, you've got lighting in control of it. So, um, >> we're not going to replace the lighting
panel, are we? >> Actually, the one that, uh, you actually like the one that they've installed temporarily. So, I think, uh, Dominic will look at tomorrow, but I think that's preference is to leave that one, >> correct? >> Good. Good to hear. Thanks.
Um >> the difference between them >> there's a big difference >> I think the now are very simple >> who's whose phone is on
>> um who is iPhone >> they're gone okay >> okay >> all right sorry go back to >> I think the difference was that it is a push button. It's an eight eight button push button control now that turns
lights on and off and dims lights. >> And there was a a touchscreen control panel spec there. Um, and the the electrician is having a hard
time getting a touchscreen in that would do what was asked of it. So, but we were pleased with the push button function. >> Okay. Well, so the back box required for
the for the screen is not what was installed. So, let's stay with the buttons. >> Okay. Okay. >> I'll make sure that we look for a credit for that.
>> Mhm. >> Yep. >> Okay. >> Where did Ro Oh, there you are, Roger. Okay. >> I'm back. Yes. Um, so most of the shelving was installed. We're we're waiting
for the installer to get delivery of some remaining pieces kind of throughout. Um >> we had any word on that >> as to whether it shipped or not? >> It hasn't shipped. Um I spoke to him
earlier in the week. >> It hasn't shipped. I so I called and left a message saying that we would be available and the building would be available to them any days
around the holidays. um if um um >> if they you know if they if when for when the shelving ships and they called me back and they told me that the factory closes down for the week between
Christmas and New Year's. Um so it doesn't really look like the shelving is going to be here in time to be installed before Christmas Eve. Um and um so it looks like that will be installed after
New Year's. Um so it's um there are some missing components on just on one wall and the adult the adult room is the most complete. >> Mhm. It's the teen room is missing end
panels and corner panels and caps. And the children's room is missing some shel, you know, a significant portion of shelving and um and corner panels and caps. Um but but we can start
moving the collection in. Um and um so and then some of the shelving in the storage areas hasn't been secured to the walls yet, but they'll do that when they come back. So, >> and they haven't rem they haven't moved the shelving between the storage areas
that you had wanted moved. >> Well, no, because they haven't been back. So, >> right. It's them that have to do it. Okay. >> Yes. Yeah. So, they'll but they'll it's just one piece that needs to be moved. Um CDI moved one piece that they could move, but another piece is taller than
the doorway. Um but they can do it when they when they come back. >> Okay. What else? Um they're still working on Roger. They're still working on locks for some of the doors.
>> Yes. The representative from Lazot came by today and I think we've got knows what he needs to do I think and be waiting for a response. >> Which doors are there? >> They had an option that would go over what's
remove what's in place on a couple of doors and install another um cover that will go over the holes that are there. Um >> explain that one again. unfinished. I said, I think they're going to change out and they had a option. You can look
at it tomorrow, Dominic, if it didn't go to you by email. Um, that would then cover larger than what was being taken out. So, there won't be exposed holes or anything.
>> Which doors are we talking about? the teens room and the um >> work room and the office. >> And then the pole will be put on the um
>> study room. >> And I think Marian, correct? You you were fine with the thumb latch on that and not having a a key to lock >> right >> lock the door, >> right? doesn't need to be locked. >> Right. >> So, is this on the punch list?
>> It is currently. Yes. It sounds like from what Roger's saying today, there was um some resolution on the strategy to resolve the um the door locking system. And I my interpretation of what you're saying,
Roger, is that the revised assembly is going to be larger than what we have on site. So that when that replacement is done, um you won't see any of the, you know, current assembly and then we'll be able to master key those three doors to
the building key system. Correct. >> Yes. >> Yeah. Nice. So, it'll be new new cylinders, Jeff, and and all that. >> Yeah. And Mark was starting today and we'll do it finish tomorrow. Changing out the cylinders so that they're all on
the the master key. But waiting the final key for the the three other door double doors or two two two double doors and the one from the meeting room will still have the current
key until those come in. Um, >> so Mark told me that he was going to start swapping out the contractor >> cores, the permanent cores today, but then he didn't change it on the front door. Did he change his mind or not get
to that location? >> You know, I don't know what the end was on that, but uh >> Okay. Yeah. I >> fortunately I kept the contract. >> Yes, you have both. And I think he's going to talk to >> Lenny tomorrow to
>> Okay. >> make sure that he knows what's >> working on what doors. >> Okay. >> So, is Mark still expecting to be out of the building as of tomorrow? >> Yes.
>> Is that good? It seems worrisome to me. No, I think that if if someone needs to get in and do some work, then CDI will have somebody come up if necessary, >> but there won't be any work to be done.
>> No, other than some some punch list if there's something that needs to be done. But, uh, one thing we need to do is, um, a final test on the BDA system. >> So, that be arranged with the fire chief. Roger, what did you say on the
>> final test on the the BDA, which is the firefighters radio system. >> Thank you. >> Um, we know it's working and this the system dials out and such, but they'll do a final test on their radio system.
>> Get down. >> Okay. So, is that all we have for the update on the building completion? >> Think Dominic, you'll have be ready for substantial completion tomorrow to establish that date.
>> Yeah. Yeah. I think um I'd like to set tomorrow as the date for substantial completion. I'll be visiting the library to back punch um the punch list that is currently active. So, I'll be knocking off a few of those items, but um
effectively after tomorrow, I'll have a consolidated punch list that I'll monetize and then that value will kind of stand for the work incomplete and will be included in the substantial completion document. Um and then
tomorrow's date will be the formal exchange from contractor to owner which will release um warranties start dates for mechanical systems. That's kind of the big warranty um item that the GC is looking to get started um because those
systems have been active for a while. So um and then >> can we have that exchange from contractor to us without our insurance in place? >> Um I think that we
that I need to confirm. I was talking to Neil uh yesterday about it and he he took no issue with it. My sense is there's a bit of overlap. Roger, remind me the specifics of that. I'm not 100% clear on. >> I was assuming. What is the status, Marian, with the insurance?
>> Um, so Maya said that they were going to finish reviewing all the documentation we sent them by yesterday. We haven't heard from them today. I'm going to call them first thing tomorrow morning. Mhm. Um the the other uh consideration with
the substantial completion is I believe there will be some negotiation with what the monetized value is for outstanding items to be completed. So I think the design team will likely come in high
with a with a you know a healthy number and I'm sure there'll be some push back from the GC and so I think there'll be some negotiation. I'll see you know we haven't started that negotiation um but I'm I'm already preparing um those numbers. I haven't finalized that
number yet. So the actual release of the formal document will be signed by all parties and everybody has to be in agreement with what that substantial completion document contains um which is primarily the date of completion which I
think we can all agree will be tomorrow and that's will not be in contention and then the monetized value um to be included for incomplete work um just to keep the GC honest and they >> need to set a date so that all the warranties can be
>> right. So that so warranties will take effect um as it relates Elaine to your specific question with um um insurance. I'm not sure if there's a bit of kind of um overlap there that allows us some freedom, you know, in that kind of um
transition. So um Roger, I'm not sure if you're on site tomorrow. I'll put a call in with Neil. Um I'll touch base with you on site tomorrow and then we can just make sure the logistics of that. >> Yeah, I can give him a call but I thought you know we needed to set a date. >> Yeah. >> So that all the warranties can have a
date to be >> finalized. My understanding is that can be independent or somewhat fluid um >> right >> from the insuranceances. >> Right. I mean, >> so having never done this before, um, when
it's handed over, does someone sign for it? Um, >> that substantial completion gets signed by all four parties, I think, architect, GC, town, >> I think OPM. So, so yeah. >> Yeah, I haven't had had an issue with it. Usually, you
know, if if it's signed off after the date, >> that's fine. Yeah, absolutely, Roger. That's in my experience, too. It sometimes it takes weeks to to finalize that final monetary value for work incomplete and
>> the date does set the date warranties >> can stay set. Yeah, that's right. >> So, that would be something that the select board would have to sign off on. I would assume >> um I think it can be the town administrator. Yeah,
>> it I don't know if it needs to be the full board, Elaine. >> I think we mentioned it last time that we thought it would be the town administrator, but haven't heard otherwise, but um >> we were talking about the insurance when we said that. >> Okay,
>> that Yeah. All right. Signing off on the insurance. Yes. >> Right. >> Um >> I have a question. There was that um heating element by the window in the meeting room wasn't working yesterday and somebody was there fixing it today. >> They were there today. Um
apparently some the the um elements inside some of them were came from the factory not installed the correct position. They need to be rotated 90°, but um check again tomorrow morning and make sure that they're they are working and that's
what the issue was. >> Okay. And then tonight when I was there, I noticed one ballard outside the um the doors on the west side of the lobby. The ballard closest to the door
wasn't on. I sent a picture. >> Yeah, I saw. Okay, we'll >> look at that tomorrow. >> Okay. So, uh, just because I've never been through any of this and I don't know as much as most of you, what happens once this is handed off, the building is
handed off to the town and all these little problems keep arising. >> Well, the contractor has a year warranty. So, >> so the contractor will come back out and >> contractor will take care of that. Yes. Anything that stops working. >> Thank you. Um, and CDI will get you a
list of all the contact people for the various subcontractors >> and they said that it was okay for me to call them directly, >> the subcontractors directly. >> So, Maryanne, are you comfortable with
this handoff and ready to accept building? Yeah, let's do it. >> Okay. >> Yeah, we can. >> It's a big milestone, Marian. It's great. >> It is. So, >> and you got most of your furniture in.
>> Yes, >> almost all of it. Yeah, >> almost all. We just hit We have the the tables for the meeting room, right? >> That's That's about >> There's a table in the children's room. >> The FFN plan. It says it should be four feet by four
feet and that's ordered >> and it I don't see how it can fit there. So, we can look at that together tomorrow. >> Sure. >> Okay, >> sounds good. >> Okay. But I also have a plan already, moving things around. So,
>> and I saw that the uh the kitchenette got picked up, the little kids kitchen. >> Yeah. Yeah. >> And the new one is coming. It's on its way. Okay. >> Okay. So, is there any more on the building
completion? If not, I want to talk about the soft opening. When are we soft opening, Marian? >> Actually, I have one quick question before we leave this and it has to do with the site and I guess the question
is to Dominic. Do you feel like things are well buttoned up for the winter? It seems like there was a lot of raw or exposed soil that I saw before the snow. >> Yeah, I think there is some and and the GC the site contractor needs to address
that when they can once there is um access you know once the snow allows I figure with snow >> tomorrow >> I'm sorry I missed it. >> Um tomorrow the snow will melt. >> Yeah. So I I think there'll be um you
know that we will give direction that they need to do that um comprehensively as it relates to site. It is not going to be signed off by the design team or the landscape architect until spring next year, late spring if not summer.
So, um there's definitely going to be um a caveat in the substantial completion that will um bring attention to the fact that site has not been signed off. Um we need to, you know, sign off on on all
the plantings and grasses. Um and we don't foresee that happening until mid next year. It is not necessarily uncommon on projects, especially if they kind of close out in this, you know, late season. So, it's not unusual.
Stimson will be there um and then um and we'll kind of touch base again next year. So, again, we want to make sure we have incentive um by way of monetized um withholdings. And so, we're going to make sure we we have that. The other
part of this is there, at least what I saw before the snow was that there's a lot of just unmulched, unmatted, um, exposed soil,
nothing has germinated. Does the landscape contractor intend to mulch that as is specified in the order of conditions or is this how they intend to leave it >> until spring? I think it needs to be addressed. It can't stay exposed.
>> They did put, you know, hydro seed the the stabilizer. >> They did. >> That's right, Roger. Areas, not the mulch areas, >> but um >> I didn't witness that. That happened the day before the snow. Is that right? >> And I saw it maybe a day before that.
So, I wasn't I'm not really sure what's under the snow, but um if I were on the conservation commission, I would not be happy if there was un um stabilized raw soil for what 6 months or so. So,
it'll be I'll I'll look tomorrow when things melt. >> Yeah, absolutely, Penny. And apologies. Thank you, Roger, for bringing up um uh the fact that they did um lay that down before the snow. >> Yeah, >> the super slow got the the straw
matting. I did see that and that's good, but uh I just want to make sure we don't have erosion problems >> prior to the growing season. My my sense um Penny is that the landscape landscape contractor and it's
really the landscape contractor kind of owns that site still. it's not signed off and so if we don't have spec by you know sep uh spring next year they need to address all the items right and per conservation commission we can't have
erosion so that that is all on them that was their schedule to manage and um so if anything comes up during uh any period between now and sign off in spring um they need to address all of that. Yeah. Okay.
>> Yep. Thanks for bringing it up, Penny. >> Okay. So, soft opening then. What are we talking about, Marian? >> So, um well, we have a lot of work to do
before we can open. Um so um once so I'm hoping if if the town if I can be confident that the town has insurance I will close the Spear Library will close
Christmas Eve. We're open in the morning on Christmas Eve but not the evening. That'll be the last day that we're open. Um, and then we'll start moving um, equipment and collections on the
Saturday after Christmas. Um, and so I have an announcement ready to go out and a volunteer sign up form for people to sign up to help move collections um, each day. We'll move a different collection each day and get it set up in the new space.
um we probably don't have a choice but to move things and then get them set up on the shelving that's complete and then move things again. Um so um and and we'll have to see how long
it takes. Um we like you know we've moved most of the furniture and I we've been moving supplies from my garage and from the library. I'll do more of that this weekend. Um and um and so that you
know that that is done and there's less of that to do. Um so and it you know so we have um we it would be nice if those door issues were settled before we opened to the
public. um you know like a door handle on that study room door would make it easier to open and close um and things like that. I don't know what the timeline is, but we'll find out. Um so um so
you know so we're still sort of hung up on when we get that insurance and um and I'm just hoping that I get good news tomorrow so I can send out an announcement on Sunday. I'm a little
worried about next week if they don't have that done. You know what's going to happen during holiday time. Um but um but I'll bring that up when I call them in the morning. So, but my hope is that
the Spear Library closes at 1:00 on Christmas Eve and that we start moving on the Saturday after Christmas and that we just, you know, we have a volunteer crew there every day until the move is
complete. And then I'm going to push on this. We have a book parade on January 3 for the children's picture books to be moved in as the finale
on January 3rd, which is Saturday. And that will be the end of the move. And so as soon as we know that we have the insurance and as soon as we know that we can start this move, um I'll put
that out that there will be a >> I think there's a lot of other work that needs to be done before that can be out. >> Sure. Sure. >> Yeah. Um, by the way, uh, David Moer says he has between 30 and 40, um, boxes
that are beer boxes that have handles and that he's willing to have them used for book transport. So, >> like the idea of moving the books and beer boxes, >> he said they're clean.
>> I'm sure they are. and they have handles. So, it's >> it's going to work. So, we will we'll definitely have a crew of of folks, but it's it's still a work
in progress. Yeah. And then I think Well, I think we can wait um you know, we'll have to wash the floors, >> right? >> And vacuum. Um >> Sure. Did they did they wash the floors
that they said they were going to do a final washing? Roger. >> No. >> No. >> They gave up. >> It's still been in and out. >> Yeah. >> Um >> we'll see how it goes next week if it's
ready and they're willing to do it. >> Don't expect it. Well, they've done they've done things when they've initially said they >> I think I think let it go because I think >> you know now we own we're going to own the building and we're going to be
>> traesing things. >> So, here's something that you >> be doing it anyway. >> Don't all know. Um, so, um, I bought a bunch of ice melt stuff and for the walkways, um, when we had that
little mini ice storm and you can't use any kind of commercial ice melting products on concrete for a year. Um, you have to let it cure for a year. So, all we can use is plain sand. So I got um some
5gallon pales and the highway department gets shipments of plain sand which they then milk salt salt with. So we filled up six of the five gallon pales with plain sand and we'll use that for the concrete walkways. Um and so that's
going to make um a little bit of a mess. Um but um but we don't want to ruin the walkways. um you know so and we don't want people to slip and fall. So
>> I am serious about thinking about purchasing those slip-on little paper things for your feet. >> There's a bag of them there. Sam brought a bag. Yeah. Yeah. I I I I think that that's going to be something we would
appreciate people doing, especially going into the uh children's room all the way through the the adult room with the the rugs there. But you you purchased a Are you >> I'm going to I'm going to get a weather mat for >> a weather mat for the >> Yeah. Okay.
>> Yeah. And people should primarily use the the main entrance which has the the u >> walkoff mat. Yeah. >> I wonder if a a suitable sign might help inspire people to really vigorously
shuffle along there. >> Yeah. >> I think most people walking into the new building are so awed by it that they're scrubbing their feet and taking their shoes off. Even >> it's going to be fine, >> right? >> We can put a rack out there for putting
your shoes out out there. >> We can put boot trays and then I can leave my boots out there and start a thing, you know. >> All right. Well, that's enough of that. Okay. Royal Steam contract. Let's talk about that.
So um so Royal Steam, you know, the their workmanship and the system is is warrantied for a year. Um but the filters need to be changed. So we ask them to send us a quote on changing the
filters. Um and they recommend changing the filters every six months. And so that contract is um I don't have it open, but it's $5,500. Um so there are 16 filters there. Um
some of them are kind of tricky to get to. Um, and so, um, and and so I think that it makes sense to have Royal Steam do the the general maintenance on the system for the first year since they
built it. And then we can see how they go and how it goes and we can get quotes from other companies. And the the library buildings, the town buildings committee and the select board and um have been talking about coming up with
sort of a a plan of the town having an HVAC HVAC vendor that maintains all of the buildings. So we have time for that process to work itself through. Um so um so so we um you know we can budget this
out of town construction funds I think. Um and um and because it's just part of the first year's maintenance of the building. Um what do other people think? >> Well, I have a question. This 5,500 is
that for is that the entire maintenance package that includes changing the filters? >> Um, let's see. I'm reading it right now. Uh semianually it's included is standard filters, cleaning chemicals
um and standard maintenance. Replacement parts, specialty filters, refrigerator, refrigerant and repairs outside of routine maintenance are not included and will be incl um quoted separately. But yes, it would include
the standard replacement. Yep. >> Then look at the um go further down. There's two more attachments to that message. >> Mhm. >> Which has a lot more information on what they're going to be doing, right?
>> 500. >> And that's a pretty it's pretty uh heavy list. >> Yep. >> So it's it's more than just filters. >> Okay. >> Right. It's like the I mean this isn't a
furnace, but I I have an oil furnace here and somebody comes every year and cleans the furnace and changes nozzles and things like that. So, this is sort of the equivalent of doing that, but it's a much
>> complicated system. Yep. >> Yep. >> Yep. There there's a lot there. But it it doesn't specifically say that they will change the filters, but they're going to inspect, clean, and test all the filters.
So, I would assume that that would mean that if the filters weren't working, they would >> Well, but I thought part of this was the filters need to be changed twice a year. So, shouldn't that be clearly stated in
the contract? >> We already own They provide us already a set of filters >> for one change, but they don't own for the what we saw in the specs, they don't own replacing those or the
actual labor of putting the filters in. >> But from what Elaine said, it wasn't clear to me that the contract specifies that they will do that. >> Which contract? the one that the maintenance contract,
>> the $5,500 contract, >> right? >> I I would just want to be to understand that they we're changing the filters as part of that. >> It just says inspect, clean, and test
filters. No, I mean and everything else, but that's >> the only thing that the filters where the filters are um referenced. >> Yeah, I can't answer that. >> And are they also um in that contract
taking care of the uh HRV or the ERV? Yes. Clean ERV cores per manufacturer guidelines and verify proper supply exhaust balancing. That's in there.
>> Well, you know, the the uh the ERVs, uh there are four filters for those. Those are above the drop
ceiling. And then on one section of return uh it's a very wide section of duct work. So there are three filters in the same slot
and those are custom because when they were changing the filters and I was there last week um you pulled those out but when they went through all their boxes of filters you realized that they didn't have that
size. So those are those are definitely custom size. Um, and so those, so there are five filters, well, five filter locations that are above the drop ceiling.
The rest of them are all the return grills that are on the ceilings that are fairly simple to uh access and replace. And you're suggesting >> Well,
I'm certainly, you know, I was there. I watched um I think we could try if it's not if they're changing the filters is not part of the $5,500. I think could try doing that ourselves.
I'm willing to volunteer myself and um see how that goes. Um I mean the filter returns which are the majority of them are really quite simple. >> So um I it says parts and materials
standard maintenance materials standard filters are included. Um >> where did you see that? >> Um right on the first page semianual. So the service frequency,
parts and materials, and then it says, >> oh, replacement parts, specialty filters, refrigerant, and repairs outside of routine maintenance are not included and will be quoted separately. >> I think you should clarify because
they own parts for a year. >> Okay. >> Warranty, right? Anything that's outside of normal maintenance they would own anyway for a year, >> right? >> So they should own the standard filters
replacements for the year. >> No. >> Why? >> Because that's not that's not warranty, >> right? >> That's maintenance. >> But parts and materials. I see that it
says standard maintenance materials which included filters and cleaning chemicals are included, right? And then there's schedule a list of included equipment and there's a whole list of
um um >> I have no idea what those things are. >> Right. It's um that's all the different equipment. >> It doesn't necessarily say filters, >> right?
>> It has the zones, >> right? >> But I would assume it's filters. >> No, it's the different equipment. It's the different units. Um, >> but we're going to be left with a initial supply of filters. Correct.
>> Right. >> Right. So, they would use those, >> right? And Roger, do you know if they're ordering uh a set of those oddsiz ones? >> Yes.
>> Yes. they just haven't uh come in yet and uh they'll come by and get them to you when they do come in. Um, but if look at it this way, if replacing the
filters is part of maintenance and now you're getting a maintenance agreement with them, it should cover the filters or >> I'd like >> or costwise not in you shouldn't be paying for them
to use your filters. >> Yep. But it's a second group of filters. Yeah. Yeah. And I think you've got some extra anyway >> beyond the required attic stock. >> Um >> I'll Why don't I call them tomorrow?
>> Yeah. And clarify that. >> Say standard maintenance materials, standard filters, and I'll ask for some clarification. >> Yes. >> Okay. >> Okay. >> Maryanne, why don't you also ask them about the oddsize filters that
>> Okay. So, do you want to put this on hold until we uh >> until we get clarification or should we >> I make a motion that we approve it um uh provided that we get satisfactory
clarification. Okay, >> I will second that motion. Further discussion ready to vote. >> Marian >> I Foster I
>> know who here tonight. Sorry I'm catching up. Um Jake's eye. >> Moss eye. >> Franklin Bush eye. I Okay. Okay. Moving on to an update on the official opening ceremony.
We are hopefully planning that the official opening ceremony will be on January 10th uh with a um contingency date of January 17th.
It will start at 10 in the morning with Maryanne cutting the ribbon and of course Roger and Neil are going to uh take a tractor trailer and bring that >> scissors.
Maryanne will be out front cutting the ribbon and then we will have uh speeches in the meeting room at 10. Um, it will go from 10 until noon approximately.
And then at 2:00 there will be a children's room uh grand opening with a ribbon cutting of the children's room and um music and a balloon man and
wizard and many things happening for the children. And then at five o'clock there will be a teen grand opening with pizza and making of ice cream sundaes and
>> um >> games >> games and lots of nice stuff. >> So that's that's the plan. There's been a committee that has been working on this. Uh we already have two dignitaries
who will be coming. Aaron Saunders was the first to say yes and Joe Cmerford will be there. >> And then Vicki Dean Cololo from the MBLC. So the chair of the board. So >> we have three. >> Yeah. >> And Natalie BL has been invited.
>> Yes. Okay. She will be part of the the joint group of invitees, but um obviously not being our rep, we will definitely invite her, but she won't be able to speak.
We're still waiting for uh word from uh Jim McGovern and um we have invited Mora Healey and uh Marquy and um Warren to come but we
haven't heard from them. So it'll be a fun day. We have um a teen who will be speaking. We have a sixth grader who will also be speaking um at the 10:00 to
speak about what it means to them. And I hope all of you will be there. >> So, so Lindsay said yes. >> Oh, that's great. Good. >> I have a question. >> Yes.
>> Um this is really for Dominic. So, the uh meeting room uh there's a sign that says uh capacity 49 people. So, if you have a large uh event and it spills out into the lobby, um can you add a number
of people to the 49? >> Yes. So, that 49 limit is for the sliding doors to close. Okay. because that limits your access uh your egress. And um by opening those sliding doors and effectively enlarging the meeting
room footprint, you then activate the two egress doors that we have, one at the vestibule and then the other on the um west side of the building. >> So is there >> So you're all set. Sorry. >> There a new limit then? I mean,
>> uh, yeah, that then basically triggers your building occupancy limit, which is I think it's under 200. >> What is our building occupancy limit? >> Yeah, I just forwarded it to you, Roger.
I can dig that up. I'll I'll pass that on to you, Elaine. >> Thank you. And then we're going to um simo cast the speeches on Zoom and um and then have it in the teen room. There's a monitor so we can have it on
there. And then there's a small monitor in the small study. We can have it on there. Um so people could be sitting in those spaces watching the speeches if they wanted to. Um 135
Elaine. >> Oops. Oh, people be coming and going. >> Yeah. >> Right. And that's why we did it. That's why we broke it up into three different events in the one day. Yeah.
>> Mhm. But that doesn't really make sense, Dominic, because the children's room is 49 and the meeting room is 49. So that's 100. And then there's the lobby and reception
browsing and teen room and the whole adult room. And shouldn't the adult room be 40? >> Is it at 149 without the meeting room? >> That's not the way you determine occupancy.
It's based on square footage. >> That's right, Jeff. Yeah, >> we're all very small. >> Yes. >> You're not small enough. >> Yeah. No. Um, >> it is that's correct, Jeff. It is on on
square footage. So, >> right. >> Um, and I don't know that that actually limits the occupancy maximum for because I don't think the expectation is
that you have everything to capacity for seating. Oh, so that's for seating, >> right? >> Yeah. >> Wow. Yeah. Okay. Well, for standing do it. >> That's weird. Occupancy for seating.
I mean, >> it's also related to the number and size of the exit doors and the spaces. >> It's It's not as clearcut as you would think it is. >> Right. Right. So is there's wiggle room in there then?
>> Until you're caught. Yeah. >> And in no way would you exceed the capacity of the five exit doors? >> Is that a fair statement, Dominic? >> Yeah, I'd say so. Roger. Yeah. >> Yeah. I
>> mean, you'd have to be pretty well packed in to exceed that. >> Yes. Yes. I think it those numbers also determine your toilet requirements, >> right? >> Yep. >> We have enough toilets for a lot of people. >> We have enough toilets for the whole
town. Damn it. >> You've got more than you ever had. >> Exactly. >> And and some right to meet the the plumbing code. I think we had to add one. >> Yeah. Oh boy. Change. >> Let's Yes. That just triggered my PTSD
from that. H. >> We shoehorned it in there. >> We did. Good job. >> Yes. This is the dumb bathroom. >> Oh boy. >> Okay. All right.
>> Okay. Any more uh comments on the uh opening ceremony? There will be a volunteer sign up. So stay tuned all of you Shootsberry people. And Dominic, I hope you've put it on your calendar. And Heather and
Absolutely. >> And Matt Odin's. >> Yes, >> that's right. >> And Conrad, >> you ever see him? >> Yeah. >> Do I ever see him? Barely. >> He hides from me, too. Marian. >> Yeah.
>> Conrad. My god. I haven't seen him in >> Yeah. >> I think I think they're I hope that they're looking forward to coming. >> They are. They very much are. And I hope both of you are willing are going to be coming too.
>> Okay. Oh, yes. Yeah. Heather and Andrea are coming. >> Yeah. And Andrea Andrea was here earlier, but she's she's >> Yeah, she had to step out, but no, it's on our calendar. >> Excellent. >> So, um, >> Roger, you asked to share something. >> When you get to the the budget.
>> Oh, okay. >> Okay. >> I have a question. Dominic, what time are you going to be there tomorrow? I'm aiming for 10:00, Jeff. I expect it's going to take me a It'll take a number of hours. Um I would like to leave by 3,
so that's kind of what I'm >> budgeting timewise. >> Um going to stop by around 11 or 11 to 12. >> Okay. Um I think I have to lock myself into one of the meeting rooms um to take a meeting for another project if that's
okay. I forget what time that is, Jeff. Um hang on. Uh, it's not in that calendar. Um, are you going to be around I expect that meeting might be half an hour. Um, somewhere around midday, Jeff. So, >> yeah.
>> Yeah. >> I'll I'll send you an email actually with a confirmation tonight just so you have my window of availability. >> Okay. >> Okay. Um, we didn't have the budget. I'm sorry
I didn't have the budget in this uh unanticipated items, but let's do a quick update from associated committees. Penny, I assume you have an update. Uh I have a small update. We just completed
the um giving Tuesday and we raised $21,000 and this is the first time in a long time that the money isn't going towards the new building. that's going towards the things we'll be doing in the new building, specifically programs and
um library of things. So, that's exciting. Thank you. That's great. Anything else from other people? Let's go on to the budget. I'm sorry I didn't put that on the list. It came in uh
uh later. Let's see. I have the budget from Neil. >> Neil sometime earlier in the week. >> Yes. >> Okay. I can share my screen if you'd like. >> Yes, please. >> Uh,
did you turn that on, Marian? >> I did. Yep. >> Okay, we go. All right. As far as uh OPM services, we're have a balance of $25,000. Not build yet, I guess, as far as I
don't that could have been in the invoice, but um you're at 93% of that. Architecture and engineering design consultants through the construction phase, you're at 94% of that with a balance of $54,000
approximately. the commissioning. We're about 80% of that with a balance of 10,000. Again, those exclude the current payments going out this week. Um construction total
with a payment of about 426,000 this month. So, um as of beginning of November, you were at 91%. So, I believe we're now at uh through November 90 about 94%.
Um project expenses again. Oh, back to construction potential liability. We um have a few change orders and we still have uh the outstanding PCOS
for the shear wall redesign HVAC adjustments. So, I think we're still in the $50,000 range for what was approved by PCOS and a couple more this month. Um,
project expenses. We're at uh so far today 90,650 running about 54% of the total projected budget for that. Furnishings and equipment. um spent 293,000.
So the that's no you spent go back to date 21,000 and leaving about 290,000 budgeted. So you're only at 7% of that total. And I think you have some others
on on the warrant this month, Maryanne, >> for the furnishings. >> For what? >> Furnishings payments that were made this month. >> Yes. Yes. >> Yes. >> That you're still still well under budget on that. >> And total project budget, we're at about
84%. >> Projected. >> And And where do you project that we will be at the end of all of this? Uh I think you have what do we say with um those two PCOS that are still in
negotiation. Um I think we had a total before negotiations of 60,000 outstanding >> um
of potential change orders, additions, and deletions. And so what did we mention last time? I'm trying to read through here that she >> total project budget is at 83.9%
>> percent. Yeah. leaving. Trying to think what the the balance, but we still have another uh construction. We have about 320,000 um remaining
which is a good portion of that is the u retainage. So why is the sheer wall issue still pending? >> Um >> that's on the G. >> You gave your responses to CDI who
forwarded them to Royal Steam and uh Royal Steam has not responded back to CDI. Um CDI has told them that uh get your answers in by the end of the month. >> Well, they said by tomorrow.
>> By tomorrow. Is that what we talked about on Monday? Yeah. >> Yeah. But tomorrow or they eat it. >> Yeah. Well, they've had their opportunity to respond to uh
the deductions that Dominic had sent them. >> I have a question, Roger. >> Yeah. Um, so the town got an electric bill for the building. >> Um, and
so so I certainly wasn't expecting any electric bills before substantial completion, >> right? >> Um, and the solar has now been activated, but just this week. Um, >> and I also, you know, made it very clear
that we weren't paying any electric bills until the solar was activated. Um, so why did the town get an electric bill? >> Uh, well, because the meter is in the town's name. Uh, just send that off to CDI.
>> Okay. >> Because they said they would they would honor it, >> right? >> It's on them. Yes. So, just Did you receive it paper in the mail? >> You shouldn't start paying electric bills until after tomorrow. Like,
>> correct. Okay. >> Mhm. Yep. >> Okay. >> Uh whether they actually want to call and schedule a meter reading >> for that date that uh >> we set tomorrow. But um
>> so who should do that? CDI or or >> uh I suppose you could do that. No hurry. >> Okay. >> Uh yeah, I'll talk to to Mike tomorrow. See how he wants to handle that.
>> Okay. >> So, we're in good shape, right? >> Very good shape. Yes. >> Yes, we're in good shape. >> Yes. any uh pro projected outstanding liabilities are far less than the remaining money in
the budget. >> Any questions or comments on that? >> So I I believe all the invoices from the warrant this week are included in this. Yes. >> Update. >> Yeah. >> Yeah. So, the majority of the
money owed to contractor is a retainage. >> Yep. >> So, >> I think that's 300 thereabouts. >> Yeah. So, that can be drawn down as um once you've established the
monetized punch list, >> right? Yeah. >> So, we'll have a better better handle on this after your punch list is completed. >> That's correct. Yeah. >> Okay. >> And then in the next requisition, they
can start um getting back to retainage. >> Okay. >> Mine is anything that we felt is outstanding work. Mhm. >> Roger, will you still be coming on a daily basis or are you
>> I will not be coming on a daily basis, but I'm available when something is like Monday. I think you've got uh remaining camera installation and anything else or the or the furniture shelving delivery and such,
but I won't be there on a daily basis. >> Okay. certainly available by email and phone otherwise >> we are getting to the end. >> Yes, the see the light at the end of the tunnel. As I said the electrician today,
now that the lights are here, we can see the end of the tunnel. >> Yeah, but the the lights in the lobby aren't here quite yet. They are. >> No, that one of them isn't. One of the bulbs isn't. >> Oh, the bulbs are the right bulb.
>> Well, the the remaining um height adjustment was done this afternoon. So, they're all in their final proper place. >> I saw that. Looks great. And when the lighting consultant comes next week,
we'll hopefully they'll be able to provide a recommended lamp, not bulb, but lamp to go in those five fixtures to get the desired effect cuz what's in there now was something I had picked up at the store so they had something to put in in there.
>> I see. >> Too bright and the wrong color. >> I see. >> For what you want for that type of fixture. So, um, hopefully Lamb can recommend something that, uh, achieves the desired
look. I see. Okay. Any other questions on this? Any other unanticipated items? You're a quiet group here tonight. We'll see they how they are in a couple of weeks. Right. >> Right. >> Saving their energy.
>> Right. Do I hear a motion to adjourn? >> Uh did we approve the minutes? >> Yes. >> Okay. >> Yes, I have that for you. >> Okay. >> And did we have public comments? >> Yes. No, we didn't have any public comments.
>> Excellent. >> Um, should we schedule a next meeting? >> We probably should. When? >> Well, sometime in January. >> After the grand opening.
>> Yep. And um and I think we could do it in the meeting room with our fancy hybrid meeting equipment. How about January 15th? That's Till's birthday. >> She'll be three. And she loves gifts.
Um, >> okay. We'll bring her gifts, but she can't come. >> She likes treats. She only eats treats. January 15th. Is that a yes? If you stop sharing, Roger, I will see other people's faces.
>> All right. There we go. >> There we go. Okay. >> Um I have a conflict that night. >> Okay. Um >> January 13th. >> That works for me. >> Does that work for everybody?
>> Brad says yes. >> Steven yes. Jeff says yes. >> I just I think it's the opposite week of Fincom, but let me just double. It must be the opposite week of FinCom. So, I think I'm fine. >> All right.
>> 7 6 time. >> 7 7 7:00 January 13th in the new library. >> Sure. >> Um, so Molly, I have Fintcom on the 27th.
Um, >> so that means that I probably have it on the 13th. >> Right. >> Right. >> So, should we do the 20th? >> Sure. I'm >> out on the 20th. >> H. You're out of town on the 20th. >> Yeah. >> What about the 22nd?
>> On the Wednesday, I'm out of town, too. >> But the Thursday >> 22nd. Uh Thursday. That's fine. >> Can you said 7 o'clock? >> Yes. >> Okay. >> Thanks for being flexible, everyone.
>> I cannot make it, but I'll let Andrea know. >> Okay. What did we What did we say? The 22nd. >> The 22nd at 7 p.m. >> Okay. >> Okay. >> All right. Do I hear a motion to adjurnn? >> I move. >> That was
>> Maryanne. Second. Roll call vote. Antonellis I. >> Foster. The bitter cold. >> Foster. I >> Jake's eye. >> Moss. Eye. >> Welcome Bush. All right, >> Leo. I
Good night everyone. Thank you for >> accommodating my schedule. >> Good night. >> Happy holidays. >> Happy holiday. >> Happy holidays everyone. Okay.