##VIDEO ID:xkV0lLFH7F0## you should come in um and let's see here you are and April's in so I'm going to make you host and uh guys have a great time thank you we appreciate it Gabe thanks for the resue all right bye bye hey everybody ready hello oh can you hear me oh wait I think I have you guys off hold on yeah I can hear you oh there I can there I can hear you yay okay sorry about that little glitch there was a little bit of miscommunication with who was supposed to post that link no problem hopefully we the solution we're working on with everybody most of the Departments and committees having their own um Zoom account we won't have that problem yeah that's a great idea plug this in so we don't end up with any energy issues okay perfect take this off I don't need that in the house oh you need it outside for sure though yeah it was a little chilly although the office was so warm today because I don't know why um it was much I only heat my my house to 60° and it was way over that at the office today and I'm only wearing a light jacket and and a skirt and I was it was hard yes this morning's dog walk was brisk I can imagine I only went from he you're you're muted and Ann is where's Ann uh I think she was trying Melissa before we start has anything changed I know Gabe was working on it because the instructions I have for the last meeting worked and the ones I something changed because they wouldn't work for me thank you for setting this up oh not a problem um so what instructions had she' given you CU I I I'm not aware of the instructions that she had well not from Gabe these are instructions I got uh when George Stopped setting up the meetings and I've been using the instructions I got from you know Grace and they've always worked until tonight um I don't I I don't know um okay you were able to post the zoom link and all of that stuff too that I was I was able to post but I don't know I don't know why it wouldn't work anyway I'll check see if something's changed hi an thank thank you for joining us um yeah check with that although I know Gabe had checked with um had checked with uh Grace about the link um earlier today and I I I'm not sure so we are moving to a to a part where multiple multiple committees and Boards 10 or 11 will have their own Zoom uh license so they will have their own Zoom to do with what they will and they won't have to worry about other meetings we can have 10 15 meetings all going on at the same moment time no no not that um so there won't be there the the sharing and the the the the over the overreaching and all of that stuff will be disappearing okay because I was just wondering if that had started because for some reason it didn't work but any in any case what is um it may that may be what was the email address for the zoom that you have uh meeting post meeting post 2@gmail.com very well because we have the other one now that one has too so or that one because it was generic and not to the town has been deleted so I better get up there and get I just didn't know it had changed okay it probably was in the last week it has not been that long okay well good because I was panicking I was thinking oh no don't do that you g do okay it makes me feel better well welcome everybody let's uh let's uh I move that we start our meeting and it is are we starting to record it it automatically record okay it's recording so it is 6 539 okay meeting is starting and we have everybody here and our first item on the agenda hold on a second is to appoint Kathy as the official rep on the uh administrative Town Administrator search correct yeah I will move I'll I'll move to uh nominate Kathy to be our rep for the uh Town Administrator search second so okay okay all those in favor um April Stein I Ram I Ross I make peace O'Neal I Salvador I okay salvad thank you we're very enthusiastic about that yes so much foring thank you Kathy you're welcome we'll try to find a an ace Town Administrator I have no doubt you will I read I read in the paper that grany is now looking for a Town Administrator I just read it in the paper today or yesterday from a retirement uh yes so we' got a little competition yeah yep another small so we also places so we on the we've posted it in a few places one was MMA website and I put it up on indeed there may be one or two other places so Kathy do you have any you know from your uh your background do you think there's any any place else that you can think of we should post it um those are good sites obviously for for Town Town rols um I I think Rita had luck with her own personal networking to to find Gabe so serve there or some sort of oldfashioned before we had all the stuff yeah and and sometimes that works just as well or better so I can't go ahead I'm just wondering do people still use LinkedIn or is that p no they is it it's another place to search my feeling about LinkedIn when I when I used to use it is um you have to be careful because people tend to embellish who who they are what they do a little bit so you just have to be cautious when you're using information that you glean from LinkedIn I don't know what your experience has been with it but none zero I mean you can get the same thing with resumés too but you know I I found that a lot of candidates tended to to boast a little bit more on LinkedIn then maybe they should well thank you for volunteering yes sure much appreciated okay let's move on um has everybody had a chance to look thank you Melissa for sending that out you're welcome and I can I'm gonna I'll I'll share my screen so we can do it similar to last time everybody just find it I'm looking for the Oxford commas I didn't look for those I thought we could have a shared experience and look for those oh I found one needed I love that I two and I want to review the rule about the Oxford Comm when we get there okay wow did some research I'm really into this so I can can you see my cursor on this I'm I'm using two monitors can you see my cursor on the um y yeah and and for those who don't operate with all of this formatting stuff I'm going to remove that because it can can be distracting so yeah oh thanks that's helpful yeah that's how I type I like it on so I can format as I go but not everybody likes that well I'm glad you can do that um uh any any comments above the solid black line let me give you a little bit of a rundown because there is a change in job title okay it went from and I can give you a little bit of history and background for that so or a little bit of current history background for that um so the it was it was admin secretary prior and um Gabe has been helpful in identifying that um H and unfortunately we lost Abby um she decided that it was with her um family family obligations that um bringing the 20 hours into her schedule wasn't going to work um for her but that gave us a chance to look at the job description which we were already doing um after um the TA had gone on to Sunderland so um in doing so there was the identified need of potentially having someone at Town Hall at least more steady because one of the things that um that was noticed over time is that the town administer played the role of being that first person in line for anyone who came through the door even though her office was further down the line right um and so that there is a benefit to having an admin assistant that can help leviate some of those tasks that the Town Administrator might get bogged down with um and more more of the paperwork uh related we'll see some of that as we go through it but that was the the background for changing to admin assistant instead of admin secretary and then um grading it up higher to be more competitive range of um hourly rate so and increasing the hours to 32 so that Monday through Thursday there would be someone steady in the town hall so this is different than an an assistant Town Administrator it's one step down so that's okay and is there any talk down but also the ability to be used by multiple departments if need okay okay and is there any way do you think to move this office to the front I know that patient that's so that's Logistics is something that we'll have to to that was my thought um but Logistics that building is is full and um I think that that probably is a good discussion once the library is built and the library moves to the new library Library there is the use of a building um that would be repurposed obviously so I think that alleviates some and allows for some movement right now that the town hall really is stuffed to its gills on that first floor where all the services are you know most I think everybody's been in there um so that's it um with that but it that's a question I asked too maybe having a front desk person this person being that desk person and task person in this way right so yeah everybody else is part-time and their hours are are you know 10 to two or you know and this would just be a a permanent kind of presence in the town hall is there any way now is The copier still across from Grace's office it is yeah that's also where the bathroom is no one wants to sit there blame and and generally I don't think we put salary actual salaries on a job description I I mean we may have it sort of noted but I don't think that it well give me a second let me look I think there was something there or it might not have been hold on I'm lost my cursor um let me just glance real quick I I don't know if I have the older version I might uh well I'm just looking at you know just this is a a something we look at in 23 for the tree Warden which is a moot point because we don't have one anymore but the salary range was put it at hourly rate because I I'm not sure we have set the salary yeah I thought I'm looking at the accessor slur no salary I didn't while you're looking at that I did not know we no longer have a tree Warden well the the tree Warden got fed into last one too it was April Yu it was left blank um yeah I'm just yeah the tree Warden became um that role went to the fire chief no high lended into that Highway super those guys right Highway super okay all right about that now they were the ones oftentimes doing the tasks that the tree Ward would need done so right it seemed like a natural um connection so I just I I guess I would just suggest that the salary range be not put on the job description I would probably there because the job was regraded and they were thinking out loud but I think as long as the grade is referenced your internal documents are going to have the range right yeah that makes sense okay so what do you think Ann I agree with you know oh yeah yep I agree okay we have a rogue we have a rogue I don't know what you call that that's not an Oxford it's a Rog that was that was a rogue comma a wild wild comma all right I can scroll down and I guess the reviewed would would then be DEC uh January 2025 just that date great idea God willing yep I have that on my notes okay all right okay all right now I'll scroll [Music] down so can I quite on my computer I I can barely see you are there is a line going through what you're Crossing out yes there is a line going through okay okay yep yep yes there's a line going through okay thank you I just can't quite see it in my that's fine I can see what you put in I just can't see what on the up above it's it is hard to say although I could use this might make it easier so rather than a single I can do double push you guys aside too go is that better yes thank you than you okay so moving along position summary any any comments on that why don't we just move down um okay essential duties and responsibilities I had a couple of yeah just a couple quick editing things on that first bullet point Melissa yeah uh including such things as I don't think we usually include such things as I think you can just delete that so it says including opening sorting answering and or referring I would delete that I would also delete the before the mail and the email just have it be answering Andor referring mail email I don't know how people feel about that but it just yeah I didn't see that one but I do agree with you with such things as I had that crossed off as well I agree but and what about you Kathy and April I agree that's fine okay uh moving down into those three bullets this this is one I'm going to change right here we haven't decided what we're using for file management yet so I'm GNA just highlight that because it will be it may be one drive it could be Google drive it could be just some other cloudbased options so um and maybe we just put uploading meeting do documents to you know uh cloud-based okay so I'm not quite sure that we I have to talk with the select board about because we haven't decided which vers what to use yet okay so and Melissa is there a reason those three bullet points are indented more no it's just formatting okay that's fine I just wanted to check thank you which I'll I'll take part later yes I thought that might be it but I just wanted to make sure they weren't like some some on the one on the older one all the same and it's just um Gabe uses a m oh no she doesn't use a Mac but these were done initially on a Macintosh so um the formatting doesn't convert well right so in the LA on the what is it the last two bullets you just need some periods at the end of the oh this one couple period missing there I I also had a question on that that that the works with the select board to create the meeting agenda I assume that that was really the Town Administrator would work with the select board chair and that this job would be sort of the the back stop maybe so um yes the the Town Administrator does help identify objects on the agenda um this particular piece is the that they track what we've asked to be on the agenda and create the agenda document and help us save the stuff for the agenda so they're doing the back work so you're right it is a back stop but they're helping us so like say if I want something on the agenda I'll send it to TA but also to um the ad um the administrative assistant say please put this on the agenda here is the back documents and that will magically happen so that um the the TA is not sitting they're having to type out all the stuff as as it's coming in it's being added to agendas over the course of time does that make sense so the person doing the actual creating of the documents that we need would be the admin assistant under the direction of the TA so maybe yeah maybe that needs to be added just that I wonder though Bas on what Melissa just said it sounds like this seemed clear to me because I think what Melissa is describing is that the select board and the TA might develop the items for the meeting agenda yes right and this creating the meeting agenda this sounds clear to me because it feels like the agenda is the document not the items yes I see what you're saying background what what you see posted online is just a copy of the agenda document we use during our meeting so that documents get that document Becky had created um and done but to alleviate some of the more mundane tasks having the the admin assistant doing that physically um is a better task someone at that level than it is the you know that clarification that helps that helps I guess I was I was seeing it from a different angle yeah not not the items that are on the agenda but creating the the physic the actual agenda if I had paper it show you know but the actual physical agenda okay okay so so those three bullets that are indented will be moving out moved out yeah okay thank you so uh any other concerns about the three indented bullets that we talked about I have I have a couple things and the second in the second bullet I think you just need a comma after departments ACC as AA on to the Department's comma receiving and keeping records yes good point and then the third bullet this is more of a grammatical thing technically that's saying that the employee the person themselves are secretive and I don't think that's what we mean no no no we want them to uh so I was wondering if you could say and also to to um match the use of active verbs in the in the previous two bullets if you could say something like maintains confidentiality yeah with records of or while working with records of extremely sensitive matters I don't know Kathy do you have a yeah that's perfect what you exactly the way you said it yeah well working with let's see maintain records of extremely and I don't know that you need extremely I think sensitive covers that I think everybody knows what that sensitive because you know yeah the ones that aren't so sensitive don't yeah how about it moderately sensitive yeah and they're mildly sensitive sensitive on Mondays and Wednesdays less sensitive on Fridays as you're trying to get things done you know it's Friday okay sounds good so you're going okay we've crossed that out and okay excellent good good point good point yes okay going going down to further bullets and on to the next page I think the the next one below the yellow is pretty self-explained that's pretty clear yes right who posts the minutes of the meetings so um the the admin secretary or the the administrative assistant now uh creates the minutes and then um Grace usually posts them they usually go to Grace although some committees do Post their own I believe okay but for the select board it it usually goes combination between Town Administrator admin secretary and Greece and you know I looked back in the person I've never posted them as because if you go back in history they haven't been posted for years is there a reason for that oh oh we can catch up as we we can we can um maybe they fell through the cracks we don't have um I will check on that I know that there's many that the the select boards minutes have been a little bit um had not been flowing out as fast as we had um been meeting of course we've been meeting every week now so yeah is a little bit of a backlog but I I'll check on that but well I'm just wondering like do they go to Grace though do you know if they were submitted to Grace I don't know because I've never done it because George never did it and it wasn't done before then and I don't know I I will have left it open I will get the answer to that question okay and if it'll be interesting what you know how far back do you go I mean it goes back ages I mean I've got minutes and George has minutes I'm sure but yeah okay I'll I'll check and I have I check in with Gabe on Tuesdays um just to let her know that they haven't been posted because she's helping us uh catch up on things and so um but then I and we'll Loop Grace in if if we need to Grace May Grace may have them she may not I don't know so let me start there first okay you're gonna probably sorry that's okay you're probably going to hear they haven't been submitted because I haven't been contacted and I know George didn't do it and I know before that arm um Tom Armstrong he didn't doal Ralph that's not an excuse It's just that I never I never went any further with it so no no that's that's and and since we have them all and they've all been voted on I think that we can um it should be easy to catch it up so okay all right okay going to the next two bullets at the top of the page okay um I just think I I can't I this might be me but is that after that at the end of that first line Melissa is that a a rogue period yep look we have Rogue commas and Rogue periods goodness oh I'm gonna write that down I like Rogue period I like that Melissa day I like Rogue things yes everybody's going rogue I know right doesn't look like spell check likes this one and it wants to put an and there um let's see uh this first bullet are we good with that shall we do what um I guess that is an and isn't it which one by the and so what do we do with that comma think April I think keep it keep it we're gonna raise the status of the town I love it okay so you're the end is the end is highlighted I just added it I just want to make sure when I add something I go back and when I do the formatting make sure it all works okay okay and okay that's fine and the next one take out the comma after closures and add and and I think that reads better that's an Oxford and H that's that's nothing that's just a conjunction that's just a correction yeah it's I shouldn't say it's nothing did any of you ladies um diagram sentences in high school oh yes 8th grade they had thrown that out by the time I got there oh yeah Junior High didn't you did you like it I loved it I loved it I loved it they don't do anything like that anymore side okay back to what we were doing yeah I love the diagramming okay moving down uh responsible for let's see I would I would make that again to make it um the same as the other ones I would just say assemble assembles and distributes Town newsletter so it starts with exactly that's what I had done pass this out and you will need a period at the end of that well we used up our Rogue one uh oh then and distributes yes new ass and distributes Town newsletter period all right next bullet comments I I didn't understand that bullet I'm sorry it just seemed like there was a lot assist Town departments volunteer boards and committees coordinating scheduling and publication of the newsletter but I didn't understand what that had to do with with assisting the town departments so and then the liaison piece just sorry go ahead Melissa yeah so the first sentence there so what this the position would do is based on this the um admin secretary is that they would they prompt the Departments and the volunteer boards and the Committees to submit something for the newsletter on a quarterly is uh basis so oh so that's and they collect them and then they give them to the person Janice gray or albs collect them for Janice um or whoever's you know is helping with thebly um and sentence is the second sentence because that seems like a completely different responsibility yeah so should it be its own bullet point they access leaone should be between the editing had a so let's try this that does make better sense with that second sentence well and why I just say rather than access Lea on is Lea on just well if it's a verb you would liaz uh oh now we're getting fancy yeah Le between the SB Town M and residence and services it's just like Al you could take it should be a verb because all your other bullet points start with verbs I feel feel very strong I feel very strongly about that so maybe we should leave the I like axz I think it's getting a little too fancy there well let's I'm fine with axas but I I can go okay sorry okay and also I think after residence you you know how how about putting a period in serves with a capital eliminate the and does that work or not oh that's as Le on between select board Town Administrator and residence period serves as does that work for everybody else so if we put a period here and then take this out yeah and the capital S because that next sentence is a little bit longer is that okay for folks sorry can we can we go back up to the bullet above yeah where we going could we just because Melissa when you explained that it made a lot of sense to me but I this this year yeah when you said that it was assisting them in submitting items is there some way we can make it clear that the assisting Town departments volunteer boards and committees has to do with with assisting them and that it's very news coordinates assist and coordinates with Town departments volunteer boards and commit for hold on let me write it down below let's try this out oh well you could do coordinates submit uh it's like coordinates newsletter submissions oh that's what what's scheduling what's the scheduling I don't get that that that would be that would be the deadlines for publication oh okay so the this scheduling and the publication so this person also helps uh coordinate the scheduling of when it's printed and the or public okay yeah okay so submissions scheduling and publication yeah so so submissions from town departments uh volunteer boards and committees orates newsletter submissions from by four assist oh it's a mouthful coordinates newsletter SN newsletter there oh yeah that would be helpful spelling correctly my bad typing skills uh coordinates coordinates newsletter submissions from town departments volunteer boards and commit IES um and then um no that doesn't work you just that was better in my head not not as I was typing it I know it's it that I know that that phrase makes it a mouthful or maintains the schedule for publication say that again April maintains the the schedule for publication of the town's newsletter of our town news how about if you how about if you just say and maintains publication schedule does that work yes yeah that's good April we're a team and you said and maintain location uh Publications schedule that's definitely going to need an Oxford comma yes after after committees oh yeah after committees no no no after volunteer boards after boards it's the series in a list okay so it's like Town departments volunteer boards and committees or a series of things or take away the the and for committees the volunteer boards committees wait why would you do that those three things are one that's one thing okay that's the coordinating the submissions that's one item okay I mean we could replace the and after committees with as well as but if you don't like ANS no no that's okay that's okay I think it's good the way it is that's my yeah I I I'll let it rest okay add this okay and we need a bullet I I'll add that after yeah okay that's should that go before assembles and distributes Town newsletter maybe just in order oh oh good one yes that's yep yes I mean they they should go together good catch or or together yeah I didn't know if you'd want to keep them as separate essential functions or well they are separate they're a little bit separate tasks because Distributing them we we may have a different Act of Distributing them we are pondering saving the cost of postage and um paper and offering those who wish to which we'd have to decipher how to decipher that who would like to get it from a PDF um in their email and who wants to maintain on the physical mailing list um there there's a significant cost of the town to mail these out and and then um mine I know ends up um on the recycling bin so um at some point down in history in the road so um you know we create them people read them and digest them and then um they're recycled so maybe there's a more efficient way to do that for people okay you know so well we can convince people that if they get get it by email or in a PDF they can always go back and refer to it but they can't if it's in the recycle bin and gone right I mean we always do post on the PDF on the website anyway but um but we also have the cost of all that paper and yeah poage so true paper is obsolete need it you [Laughter] know yeah I know I'm Sil very paper oriented I'm I'm I'm trying to figure out how to work that in yeah you're at the edge of the generation that still uses paper yeah I learned to type on a typewriter I'm really into it I'm in that generation really still does use paper yeah I still read books I appreciate it yeah I I read books too I do too better for the ice and the soul and the Soul okay okay where are we AIS Leon we we finished that which I spelled it incorrectly it has a lot of there you go French words yeah that serve shouldn't be capitalized just that little thing serves as yeah that is capitalized that's going to be separate separate L right that's the end that's right um and then the next one was responds to inquiries needs an ey I don't even see that in M where is that okay yep yep R for assistance now I refer citizens to appropriate departments I underlined that and put a question mark and I don't know why um that first sentence Did you not like the sentence or do you want the uh definition of what that might be I don't I put a question mark and right now I can't tell you why um I have it in there if it's an explanation of it would be the person you know someone comes to them about you know they have a drainage issue on their on their Road they might be referred to the highway department um if if they need uh something to do with their evaluation they might be uh guided to the assessor's office or or to Ellen um that sort of thing so just kind of uh the person that would just kind of you know like oh the person you need to speak to is this a resource yeah I don't know why I underlined it but it makes perfect sense to have it there so I'm just going to cross off that question mark that I had there um let's see if deemed a sensitive matter gets referred to I think you have it gets referred to at the very at the end of that paragraph you have ta and then select board I think you should have Town Administrator written out rather than just TA or yeah that that one so I have two questions about this the investigates starts a new sentence but I'm not really sure why because these all seem to be series of have the semicolons it just seems like it's continuing that same so I might replace that period with a semicolon and then the last one if deemed a sensitive matter it gets referred that seems more of a description of what needs to happen so I wonder if it could just say refers sensitive Matters To Town Administrator yeah that make and better yes oh it's a small it's a small R yeah small R sorry Melissa I took you away finish the other one have I I have a I do a lot of we don't we do a lot of capitalization in construction where we leave uh it which doesn't fall a grammar so everything seems to start with a capital uh and then this would be a lower case Okay and then just delete it gets referred after matters refer sensitive matters to okay great yeah that's good I do see that Tom has his hand up Peg I know you're the um chair I don't know if you want to recognize a member of the public we haven't really had public um join our meetings so so do you want to do that Melissa can you I can ask yes sir Tom okay go ahead thank you I just had a really small comment on this bullet item about the word citizens please it's come up um at two Town meetings recently and whatnot perhaps the word residents would be more appropriate or members of the public because there's this new initiative about welc people who aren't official citizens in the town but still live here yeah good point you also have a good point too Tom because sometimes people come and they're not even residents of shoot spray there I know I wondered if maybe members of the public or something like that or Beyond residents even might capture more people who could show up in town hall yeah yeah I think that's a great mostly I just wanted to suggest a different word from citizens please like that thanks thank you thanks for recognizing me sorry I just saw the hand at the end okay I don't that's language is powerful word choice definitely okay so uh directs corrective action period there's that's not a semic and that's become a period that very last direct no that's a semicolon no it's a semicolon I wonder if this would help let me know if this makes it any larger for anybody hold on is that better y wow look at that whoa that's much better doesn't even you could go down a notch if you want it doesn't make any difference I feel like we're the the eye doctor we're the eye doctor oh yeah my glasses off yeah I can well no well sort of I have a large I have like a 24 inch screen that it fills the screen so um I'm trying not to make it too big for you get smaller the smaller screens um so that one's okay we feel feel fuzzy okay organiz maintains preparation and printing of annual town report yeah that's good handles requests for renewals of commercial licenses and permits um collects records and transfers fees to Treasurer I would say transfer fees I I would almost say um uh they really hand it off they're not really transferring anything just a check comes in a check is handed forward to the treasurer so just say forwards forward oh good yeah this wouldn't this makes it sound like there's an actual transaction yeah that's good one peg okay and should each of these things be a separate bullet um mean prepares annual the Kathy each sentence yeah they don't really They Don't Really relate to each other they do um this one might so see the next these two here the abcc which I'll spell out and then the uh entertainment business licenses this is what that is referring to so yeah I I think I'm I'm talking about the annual ual reports and the actually it's only just the annual reports one in the middle of that bullet about the licenses there is an annual report to the abcc okay okay so it's not related to above it okay well can you just add that in then prepares annual reports to maybe yeah required reports so it doesn't get confused with the annual T licens related annual reports good perfect brilliant like that that way it pulls it out from above license related will have a hyphen thank you we're just using all types of we are learning of uh punctuation tonight the only thing we haven't used is a back slash and exclamation point well hopefully we won't have an exclamation point or Smiley we need a smiley face yeah when can we start using emojis and job descriptions wouldn't that be a hoop would that be fun know right that that would be interesting um I forget what that other C is Control Commission oh yes control thank you control and should the alcoholic be capitalized and entertainment capitalized um at the beginning of the a this one here no up by the lower case a the first lower case a and lower case b okay here yeah well that's a good question would it be capitalized well after a period so yes it would be you want to you have a a red underline under alcoholic you might want to respell that one yeah is it alcoholic or is it alcohol it's alcoholic really which is strange I I looked it up because I thought the same thing yeah yes guess it's I've just stared at this for for like since while Thanksgiving we had a a there was a there's some some institutional knowledge left with the prior admin secretary so we had to figure it out but yeah it's it's alcoholic it's it's I was like sounds weird I thought it was incorrectly spelled in the form that that I was working on I'm like well it's their own thing so I'm sorry on the on the next line there's another alcohol beverage commission that needs alcoholic as well take that out we can I think what they were doing this what they were doing is this yeah I think that's what was meant to be done I think it was reversed where the where's abcc and then they had reversed it okay we'll follow we'll follow what our usual standard is oops this okay I'll fix that after okay P do you see Tom's hand is up oh there's Tom's No I oh now it's up okay you got him Melissa yep go ahead Tom yes Tom just very quick it's beverages for the abcc thank you sure beverages oh oh that makes okay okay are we all set to move to the next bullet any any uh comments any editorial comments on that one I Haden no nope okay so we'll move to the next one under the general direction of can you back up um to the uh the schedules of appointments of town officials some of that is in conjunction with the town moderator I believe or this is the reappointment letters this is after people been appointed and they get a letter saying you've been appointed or congratulations you've been reappointed fine that's not a problem okay I I I took a second when I read it the first time I went oh oh wait this is the after yeah oops sorry so you've got reappointment with a high and then without a hyphen in that sentence do we have a preference oh I guess oh I I think it's although it does the spell check doesn't like it hyphen you know what yes I was gonna say I checked that on that one there's no hyphen there's no hyphen in reappointment good okay next bullet under the general direction and in support of the the select board um provides clerical support this is a widow line which we'll have to move up um for the Town Administrator and other town offices and I'm GNA take out four yeah and then April what's needed oh oh um um an Oxford comma put that in at your offices Ox for comma I'm writing OC getting fancy yeah you passed the test April I'm I don't know if that's good or bad oh it's good it's a good thing okay moving along Melissa on that next one again just to to uh make it be a verb I might say prepares weekly Town invoices yeah okay yeah yeah yeah t we'll get of this too because I think that's what you meant when you said that yeah wellow is this person ever going to go home no they're supposed to stay there yeah like them to have my job description [Laughter] let's see maintains building files and special assignments you need a period after past project should that be what is that should it be spelled out uh it's it's it's the um water issue it's the water issue oh right yeah yeah um it's normally call it's this way we'll add water to it so yes it's a long name and there's there's six of them that follow that word so we'll just as the water this is where an acronym is is probably the most appropriate yeah I think most you know normally referred to as PS okay mov along okay well wait hold on Peg um and is that an example of a special assignment yes yeah okay then the IE should be EG oh my God IE means that is what does IE mean that is so if it was a synonym for special assignments you would use that but if you want to indicate an example you use EG don't ask me the Latin that I'm writing this down perf EG you got it Lissa and then a comma after that perfect nice does that mean example given no I think that is a great modern I I I don't know um I assume it's some something Latin but I actually don't know exemp gr I was just gonna say that I took Latin in high school more time Tom good one examply gratia love it that's that isn't Latin though is it it sounds like it's Italian almost it's Latin Sister Mary L right drilled it into our heads Kathy I hope I hope you're not having a you know PTSD here a little bit I will admit but okay on the next are we moving on yeah everybody okay on the next bullet I just put wow next to it any other any other duties assigned by the SL wow I would that's a lot that's a lot I mean maybe you need to put that in there but that seems like this person's going to be there's in every job description there's always that 5% of any other duties assigned okay that should be the last bullet after the I agree Kathy I had that too all right I had that yeah I have an arrow going down y blank bullet there a rogue bullet there you go and you want to double space it no we need a space the other another space in between okay so we have oh I see another Oxford comma right where yep after orientation there we go W who would have thought Personnel Board be a grammar lesson and a fun no it's awesome good this we are Tom's gonna keep coming back you see an opportunity for a for a slash a backslash you do where yes you're right with and oh God we got one we got one oh we could put an exclamation point at the end of that sentence to really reinforce that there could be any other duties but that might Overkill that's right we don't want to scare the person away before okay somebody's upset the dog no it's just me barking at a car ah okay okay so um moving on education experience license requirements wow is that enough education a high school diploma or general or GED would you want to put some college preferred or um is that restricting it too much well I that's my my title is J as administrative assistant and that's what mine's required for and you really do need something in addition um might as well shoot for the moon see what you get don't you think the select Board needs to decide that though yeah let me ask that question here that's a good question but that also might impact it might impact the grade of the oh that's a good point April but if it's only a job ad you could put like this is just the job description but when you write a job ad you can put um you know like two years equivalent experience or something like that right so in a job ad you could put that right this being the job description that's a good question Kathy what do you think from your experience we um if we were really looking for an ace we would add something like that um that it would be preferred but if we were having a hard time searching we we even started to get away from uh high school diploma required and and and in some instances high school diploma or GED preferred because the labor market was so poor wow yeah sad sad commentary on your Society but yeah I mean given all the responsibilities yeah you really need somebody with their with their head on straight but you could get a ace high school graduate oh absolutely but I think and if you think generationally there could be older people who have a lot of work experience who just never went to college but could we live with some some um upper what do you call it some uh college education preferred but how you say that in this case maybe experience rather than education you know well you could I mean April I think that the way you said it you could definitely put that in there but were you saying it was an issue that would need to be taken in the select board because it might affect the grade uh well it might affect the grade what did you say I think if it was required it would affect the grade but not if it's preferred not if it's just preferred what did you say April I'll put it here and then I we can always I can always ask yeah um some college you know preferred are Associates yeah education or helpful College educ college education or college experience college educ College yeah I would say preferred because I think that April the point you're making is that you would prefer that it's not necessarily I mean it might be helpful depending on the cour work but if somebody has college courses you know what I mean I think preferred is more what you're looking for there and did you say courses April I put that in because I thought I heard about that how about course work course work yes one word that's a common yeah yeah okay that's great I like that April okay so I'll put that in a different color okay where do you add thick skin um that's an interview question how do you handle and give us an example with a client or customer yes don't take it home with you okay that looks I do think that we've talked maybe there should be some customer service um skill thinking of if this is the person that's the Frontline person in the town yeah maybe I think you know that that would be good customer service experience maybe maybe under this ability to work with um a diverse group of people yep that's what this says excellent interpersonal skills ability to communicate yeah yeah that's divers individuals maybe um put in something with customer service here or maybe it needs to be on its own bullet I don't know oh because I I mean I guess it depends how you define customers yeah you know I know we I know we use that term more broadly now but if somebody if somebody um worked for maybe maybe this does say it without saying those words it does without saying those words yeah doesn't like this ability as we go down should the item that is preferred go above the one that's helpful so computer experience is preferred but experience of mun municipal government procedures helpful I see preferred as being above more more required required exactly I don't know if that's what we want to say it sounds like experience in municipal government might be also preferred in in this in so I think in a is that required personal opinion I think in a um situation where you have a TA you do want the experi you want Municipal experience because there's so much to know um but I think in this position it can be learned and okay sh do you know what I'm saying like it can be it can be ful right to know that XYZ doesn't happen at a municipal level in the same way it might happen in a in a corporate world um you know things happen much faster in a in a corporate world than they do in a in a municipality just because there's there's boards and committees that are involved in in doing a lot of different steps so you know so is computer experience or office proficiency more than preferred in this role um good question yeah it really should be required I would think in today's world given everything going paperless yeah yeah and Kathy what's the latest I could look at that a job description too the latest way of saying because we don't usually say computer experience anymore right it's no it's um gosh been a while since I've written these um experience experience with office technology or yeah or uh see what Google has to say yeah my godle has a lot to say and you want to you want to say current experience or there there must be another way to say it in other words somebody who had no I guess that doesn't make sense anybody who who is applying would hopefully have current you could say you yeah I mean it did you just add proficiency Melissa huh no it was there oh okay because one just Google had said like proficient with Microsoft Office and you could say other and other Compu because I would imagine Excel could be really is that part of office it is yes it is yeah um so did you say proficient or proficiency with well it said they had proficient but that's to describe your skill level um you can have advanced uh I like proficient but with Microsoft Office I mean do you want to just say that we dos at this one proficiency yeah it is proficiency is it yeah because sorry Melissa because you were right because all the other bullets start with nouns noun is Nish must be open is a little tricky um proficiency of Microsoft Office anded uh we could put other I know I don't know what else there would be we have Google but I have some Google Gmail is not a business format of what about in other current like uh Kathy mentioned current current office technology something like that yeah and or current there other technology as required or something yeah because there are other things they're going to be working with as they're developed for municipal I like office I think you said office that office technology is required I catch it right yeah yeah I think that works yeah and we're not saying they might be making that newsletter they might be doing you know graphic design and using and Mak pivot Photoshop AI a AI or well they're taking minutes right so they listening and typing at the same time there may be some cheing and then we have the missile government which is helpful y That's good to manage free quent interruptions stressful office environments yeah that's scary um like the ability to multitask manage frequent options with a Oxford comma and sometimes stressful office environment I think you should add multitask because some days it's like that yeah is multitask one word or two or hyphenated I think it's one word these days I I think it's one word here's our Oxford comma well one question about um you would need a verb here before sometimes which I think you need because it if you read it as manage sometimes stressful off office environments it makes it seem like they're in charge charge is it navigate or is it I don't know if navigates right but what's the and what are the office environments plural why are they environment man is it more like highly demand High highly demanding I mean I think the stress thing is a little yeah I was just gonna say demanding yeah demanding office environment better than stressful stressful little scary yeah and it also it might suggest that the people who work there are creating the stress which I don't think is the message we want to send I think I think you're right I think and and someone's determination of stressful or you know one person yeah is it's a word that means something different to other yeah so you need a verb there handle or what do you want to do with that mulas demanding I liked the word navigate I thought navigate works yeah I thought that was kind of a nice word it's true this poor person's going to be navigating for some people that's exciting though so you never know we talked about it it's a good point Kathy talk about it with Gabe that there is times where yes it's really like on and then and there's there's quite a bit of time in a day that that's not because if you think about how what shopr is like great so everybody leaves not not everybody now because Co has sent us a lot a lot of so working at home at times but like there's not there's not a lot of public in there all day long like you would have if if it was uh you know the center of a city or that such so there is chunks of time where there's nothing there except all these other tasks to fill your day you know like the people aren't coming in in in large streams um but it is interruptions that that um you know you have to be able to switch one task to another and then back to another and then 10 in between and you know and to be able to be diplomatic yes that's a great word do you want to say um and navigate an occasional demanding office environment I like that yes occasionally y juston say that was that your was that your sister coming back in your head that was Sister Mary Lou right in my head wait what's her name Sister Mary Lou what oh I had so many that's just the one that was the most demanding she was not occasionally demanding she was no she was frequently demanding and frequently interrupted um can we move the bullet just to finish yeah move the one bullet over and also um the above just put in proficiency with Microsoft whoops had to pull it hold on one second it wants to move it over if it's pain don't worry about it no get it over there get over there I hate it when they act like toiter stuff to how to use these things up here yeah yeah I tried and gave up when I was still working I I don't like the tab stops you see the small L's across the thing I I always get rid of tab stops yeah and also you can move Proficiency in take off a computer can you do that too just for Theory so in theory yes physical demands oh I'm sorry I forgot there was another one so I do have one on those first bullet um when we get to there um we'll talk about that one okay the first paragraph's fine yeah so the first bullet yeah it says uh the employee must occasionally lift and or move up to 25 pounds so boxes of paper there are two instances where it would be more than that which is a bottle of water they are 40 pounds a piece oh wow and a box of paper which is about the same is there somebody in the office when that water has to be moved that could help well we have uh the uh yes I'm not sure of a diplomatic way to say it but all of them are will probably potentially be more uh experienced in their jobs than this person and um okay physically probably not as able to lift them um so is different option for water than those 40 pound we moved to the bottom feeder water water coolers on the first FL so that it just needs to be slid and not lifted um yeah we're working with the custodian to make sure there's bottles that are continuously when one disappears another one is brought up from the basement so that um there won't be any lifting at least in that way um that's good and the elevator is being fixed so no one should be lifting anything up the stairs um yeah 40 I think 40 pounds is a lot yeah it is um I I come from a the the off the place I worked prior to my current um my past employer I was the one in the office moving them all that stuff so I do know that they do weigh more than 25 pounds yeah I spilled a lot of water in my career yes flipping it on the yeah yep yep um I would like to eventually move to once we get the um uh the filters on town hall and get that because of the P fast and stuff worked out I do want to go to an inline water cooler with one of those um blue lights so that no one has to do water at all it's hard hard plumbed that'd be great so you won't have to do any of that stuff but until now we have the bottom the bottom one where the probe goes in the bottom and it it from the bottom which is safer than what's the what's the other thing a you said paper box of paper how much a box of paper is five RS of paper which is at least 40 pounds or more the drivers do bring them in and put them into the copy room but they may have to be moved so I think 25 pounds is a little unrealistic is all that should say um could we say could we say up to 25 pounds comma possibly occasionally more or yeah we could do that I just think that they think they're lifting 25 pounds in right so the interview process should include moving reams of paper and uh bottles of water jugs of water yeah yes and have a relay race have just have weights on hand and see that's right here catch this yeah the other thing cath the I don't know is um do you in in your work did you have to list anything that was say the job is has um many many um repetitive motions I know couple my last employer had to listen on everybody's job description we did we did because pretty much every position in the factory was repetitive um so how do people feel about adding that in here um is that is that an issue are you thinking of data entry and typing as it's mouse mouse and data entry the person does sit you know it is repetitive yeah but I don't know if this covers it e you know yeah I've never heard it quite spelled out that way but it may be something that that my my employer was um making sure that was in there for whatever reason yeah but this actually describes everything that you would be doing it does does because you've got the word regularly there which which yeah covers the repetitive nature so yeah I I think it looks I think leave it but that's just my thought it was just something that I as I had read it earlier ear that was a question I had yeah do everybody else feel that way is that okay for that's fine y that works okay we're down to work environment oh just two quick things and that one you need a comma after arms and then in the next [Music] one uh April right there she's got it perception after perception yes I can still learn new things trivia teach Old Dogs new tricks you can yes old dog yeah you're not an old dog April I am an old dog well you're in good company I am I know I speak from experience only I don't learn New Tricks as well anymore not as well I can't do the old tricks as well okay selection let's see work environment okay we're on work environment any any comments on work environment or the Bullet no no shouldn't have slash on affirmative action go the other way it should yeah oh we have a rogue backslash there you go good job it was a back slash Kur fuffle my goodness caused by God knows what yeah any other comments I had nothing just that sorry sorry Peg just quickly go right ahead the one at the the one at the end of the first paragraph the emission of specific statements of Duties does not exclude them from the position if the work is similar related or a logical assignment to the position that last one or a logical assignment is confusing to me I feel like there does it just mean related or relevant I mean or a if it makes sense that it it should be a signed but it was just excluded it was omitted by accident oh okay I think work is similar in other words you can't say every single thing you might come across you're just no I don't think you could I don't think you could even put down every possible thing that no no no I just yeah it's just like it's just a weird because there's similar there's related there's logical I mean it seems like it's saying the same thing and also if the if the work is similar to the position is that what that reads I similar to the tasks of the position I mean it's just an awkward Construction in some ways yeah it is now that you pointed out yeah I think the the siment behind it is that you know we've listed as much as we could think of and then um you know a task could come your way that isn't listed here um the Omission specific stat where um where Ann mentioned the task could you put in uh carrot right at I mean doesn't have to be care uh related orological assignment let's see to the task of the position wait how did how did you say that an that worked I just don't know if you could say something like does not exclude them from the position if the work is relevant to the position yeah maybe just that I live on a I'm on a dirt road and there's like cars going by my world that works relevant cover all of it yes the work is relevant to the position position perfect okay it's just Jesse okay um or re or you or you said relevant uhhuh that work so from the position if the work is relevant to the position I mean to the position is a little repetitive but I think that's fine so or or or relevant to the position right here yeah I would just strike relevant to the task or relevant to the task relevant to the position the position so it does not exclude them from the position if the work is relevant to the position right they get rid of similar related or as well and just use that one word relevant your words is relevant to the it covers relevant covers all those things like and it's also broad enough right you don't have to great now I'm happy thank said April no when you go by Ann's House very often she has a sign up big time I am not happy and she'll say no I appreciate you I love doing this kind of stuff so I appreciate you I know where is the Oxford comma she also puts that up on her house I'm sorry April I interrupted you what were we should all wear Lama t-shirts to annual town meeting and just confuse people you know hey have some fun with that speaking of Oxford commas see above selection guidelines above the S oh yeah that's a rogue what is that Rogue a rogue comma they're just reu where I don't see that I took it out it was right here it out see right here oh I don't have that now you see it now you don't that might have been a that might have been a operator error tonight could be okay I was gonna say I don't have it on my paper Okay anything else I think I think I think we're done at the end of this y than should I move to have this revised job or edited uh job description um toss back at the select board yeah so move second okay okay all those in favor Ross I Bri I April Stein I make PE O'Neal I okay Salvador I thank you all for your help thank you sure you're welcome this is interesting yeah yeah it is it is no I'm I'm I'm glad this is being spelled out this way and really you know putting Clarity and and sort of bumping up this position it just I think it's been long overdue it it kind of felt right like it an assistant town administrator but but maybe the whole office environment could benefit from this person you know yeah I think so so Melissa or anybody if the if the Town Administrator was in place would that person be on the search committee for this position if they were yeah yeah they would be yes they would be helping with that that process um but we have two we will potentially have the two going on at the same time so um our current interm ta is really in tune because she was a TA in Orange she is in tune with what the um and I don't remember the title of the person that they had um whether it was admin secretary or or or in that position so in in this position here we're talking about tonight um knows the functions that they were doing to assist and to support the TA um which is helpful so if we were doing a search at least we do have Gabe helping us know what this where this per person might fit there um from her experience given that we've elevated it beyond what we had prior and um so has she um has she given us a definite time Beyond which she won't be able to work or is she willing to work as long as until we have a Town Administrator um Rita's the one that's had that conversations with her so I I don't know I have not asked her that question um I think she's got a hard stop is what I remember from our interview she was very clear like let's get the show on the road you know I'm retired and I'd like to be retired you know because we I tried to ask her you know are you sure you would because I thought she was a great candidate are you sure you might not want to keep working and and you know Be Our Town Administrator rather than interim and she looked at me very and was very clear no I'm I'm willing to do this for you I'm happy to do this and I'm up for the challenge but it's got a beginning and an end so okay all right and you know even though the searches will be going on at the same time we might get lucky if we find a great Town Administrator um that is someone who knows of um an assistant or maybe brings someone along who is interested in making a change you never know so it's not the end of the world that the the searches are happening at the same time hold on no the only reason I brought it up Kathy was because if these two people are working closely together you know it it would be perhaps helpful if the Town Administrator was part of the interviewing process I completely agree yeah that would be ideal yeah yeah let me bring that thought back to the select board maybe that is something that um things are working now mostly so if it went on a teeny bit longer let me just ask them I also really if if if the Town Administrator the new one is is part of hiring this person that really could cement a good a better working relationship right yes yes you know yeah that's true so we can recommend that if possible I'll I'll take it back to them and just tell you know I think that's those are valid um concerns questions or or you know a good thought process to have because they are they are working close together you know like side by side so um are select board members still coming in in the mornings like um that's a good question I I believe Rita has still come in um uh I think I think Eric has too I've I because I work during the day I'm not able to do that I've done some stuff after work um that needed to get done I I helped the abcc process um to get that going so we're all taking a little bit of stuff here and there as as our schedules are able to mine's more on the back end uh theirs are more during the day because they're two are retired so um it's really it's really a team effort at this at this moment you know well much appreciated I don't know if the town realizes you know but uh this committee I know appreciates it thank you we appreciate you noticing too but it's it's good to have our hand in it so when there is a new person too that we can answer questions if we're able to right so you know right well um before we I'm going to ask for a motion to adjourn just a reminder that we're meeting I think it's a week from Thursday the 16 um and I can't remember what's on the agenda specifically but um we want to keep that meeting since we met tonight or or um but we can we can if we want to formulate plan for yeah I mean I I think we we have to start looking at um uh salaries salaries Rec and and cola Cola yeah and I talked to George about that and he said he was you know uh the um oh the Whatchamacallit he isn't out yet um that we go to to look at different town position fog fog oh yes and I don't know do you know when that comes out Melissa I'm going to to look right now okay that might not be out by the 16th but I've already talked with George and he would be happy to come with us and just talk with us yeah where are we this year we have to re-evaluate the cola and see the um policy we came up with the formula is it working so we can start talking about that and um when M when when furog comes out we'll be able to do more more work on that but I think it I I I would I think we need to hold that meeting not as not that I love meetings but oh come on oh I do I do I do I love this this is a great committee I have to say I'm I think we're fabulous but um I found one for FY 23 but I don't think it's the updated one no I have one down for the 16th which is a week oh no no the the furog thing the furog sorry what do you have what do you have that's not the updated it says FY 23 doesn't say date of published though oh well George didn't he said it most likely it won't be out yet and I don't I remember for some reason February sticks in my mind or maybe late Janu later in [Music] January I want to say it was late January early February yeah okay but it'll be good to be just talking about in I mean how we're going to go about the cola exactly we go on with that so keep your calendars open for week from Thursday then the 16th okay got and do I have a motion to adjourn this meeting you sure do okay all those in favor Ross I Ram I Stein I Dil I Salvador I all right all right thank you thanks everybody yeah much this is a great committee I agree with April we're moving on we have we're moving on yes thank you okay take guys by bye bye oh I lost my cursor again there we go