And I'm just going to ask everyone to please um say their name. I usually do, but I realized in other meetings it's always the person who says their own name. So I'm Barbara Bigalow, >> Elaine Fileo. Sam
>> Samiac and Brighgam or Diane and Brighgam. On your mark, say go Diane. >> Diane Adams. >> Jessica Carlson Binger. >> Great. Thank you. >> That's why it's usually better for the
chair to do it. >> Yeah. I didn't do that in the future, but this was entertaining. There's always something about that. I think we should try to go in alphabetical order next time. Let's try to do that. >> There you go. Or I could just go back to doing it again.
I maybe maybe I was the one who was in the right all this time. That was the best way to do it. So today um uh Christine Marglin is not going to be able to be here today and Annie Gagliardi will not be here today. Um first order of business is the minutes.
Um is there any discussion about the minutes from last time? Seeing no discussion, um I move that we um accept the minutes. Is there a second? Okay. And all those in favor raise your hand. Um and I'll take those guitars as
a yes. So it's a unanimous. Um okay. So um say this is was Sam suggested this idea of doing something in memory of of Christine Robinson. you know, she was um
a member of this committee for well much longer than I was. You know, she she's been here a very very long time and has certainly been instrumental in um helping to get the committee to where it is today. And so Sam called
with a pretty cool idea. Um so Sam, do you want to talk about what you thought of and then there may be other things that >> I do. Yeah. Um, but um, >> one second, honey. We're in a meeting. Okay. Um, I was thinking so Christine was like was
always at knitting and did a lot of um, the library arts and crafts programs. I think that was something she really enjoyed. Um, and something I thought would be nice. And I don't think that there's like any
this isn't something that needs to be done immediately, but like um like a fiber art library like you know like a little library like on the road that you know you get a book from. But like I thought it would be nice if we could have a fiber art library where you do like yarn or fabric scraps or knitting
needles and just like general craft supplies. um if we organize something like that in her honor, I think that would be a nice um memoriam for her. Uh I think right now um if anyone's interested in helping out in any way,
the focus should be on MIA and helping her in any way we can. And Jessica, you might know more about that than anyone. Um, but if we want to do something physical, which I've heard from the community a lot of people are interested in that, I thought that might be a nice
thing to do and the library is on board to um host something like that as well and be a site for it. >> Okay, comments, discussion. I Yeah, I think thank you Sam for thinking of that. It's really a wonderful idea. >> I also think it would be really nice. Uh
she was she really loved the library and I thought it might be nice if one of the things that the rec committee did was to purchase and plant a tree for her >> and have a memorial plant.
>> Elaine, I was thinking the same thing and I wonder if we could get a um a butterfly attracting plant since I always associate Christine with butterflies. Um, you know,
>> some >> Yeah, I don't know that there are what trees would be. >> Yeah, I know. Trees is tricky. >> Trees. >> Shrubs. We could do definitely do native shrubs. >> Yep. >> Mhm. >> And I know uh Penny Jakes knows a lot
about plantings and what they uh attract and don't attract. So, uh she could help us with that. Absolutely. Other comments, thoughts, >> and one other thing, somebody was suggesting that um since Mia is
graduating this year that we do some sort of helping her to celebrate >> uh her graduation, either being at her graduation, helping her host a graduation party. I don't know. I mean,
Jessica, maybe you know better uh where she would be at with that. >> Yeah, that's a I like that idea. Um I know someone at the high school bought her a tassel with Christine's picture. Um sorry. Um
and a bunch of staff members from Shootsbury have asked to be on stage um at the graduation. Usually it's just one representative from each of the elementary schools, but
we've asked if a couple of us uh can be up there for her. So yeah, that um but I like the idea of somehow helping her celebrate. I know that that she had mentioned that there will be another type of like memorial
party in May. I don't know if anybody has information on that. Someone said something about having some kind of celebration on the town common. um as a memorial, but I don't really have any details on that. >> I think it's May 17th at 3:00.
>> Oh, okay. Okay. And do you know who's organizing that? >> Uh maybe Susie >> maybe. Is that right, Lane? >> I think so. I
>> think so, too. Okay. um >> she'll put something out >> about that. >> Are there other people in the community who are talking about some kind of um me memorial for her? And because if so, it
probably makes sense for us to work with other people who are doing it as opposed to having, you know, a bunch of different things here and there. Mhm. Yeah, I would definitely talk to Susie about that. >> Okay.
All right. I'll send her a text and >> an email. Okay. Y >> about that. >> Okay. Um so, at this point, it sounds like there isn't any action that that we need to take or do we want to? Um, it
sounds like with the graduation, the school is really making sure that she's got people up there for her. And, um, I would imagine that, um, Bobby and Joan and Nancy and
Tim and Christine Marlin will will want to go to the graduation as close friends of hers. Mhm. So, >> um, Mia had said that usually because they only give out a certain amount of tickets because it's at the fine arts center now that the high school told her she could have as many tickets as she wanted.
>> Oh, how lovely. Okay. >> And she said, "Anyone that you know that wants to go that can't be up on stage, just let me know." So, um, >> nice. >> Yeah. >> Oh, that's great. What is Do you know that the date of the graduation? >> It's usually the first Friday in June.
>> Oh, okay. I'm not sure what that date would be. >> Okay. Thank you. >> So, you said the other things um we don't there is no reason to start on now, but I think the the idea of
planting at the library we're talking about um plantings and getting ready to to prepare for that. So, um if we could set a dollar amount >> Yes. that want to use. >> Yeah.
Um I don't know what that would be. I'm not I don't It depends on the type of tree that we get and whether we want to do plantings that would um >> uh like like um milkweed related plants
really attract monarchs. >> I can pull up I'm going to just take a second and pull up there's like that um fundraiser form. Yeah. >> Mhm. >> Uh I don't even remember what it's called. >> Yeah. I was thinking that maybe because
we always donate um or offer >> people 250 for each program that that would be something that we could >> we could say that it would be in that $250 range. We could also if we often have money left over at the end of the
year because people don't accept the honorarium and then as we're going along I pass that money on to the library but we also tend to have a big chunk of money left over which we then give to the library and so we could just um and again I don't know how much trees cost
if we needed to have somebody come in and plant it. It could be more than $250. So we >> Go ahead. >> Yeah. No, Barbara, I was going to say I think shrubs you're talking about maybe $65, you know. Um, but trees you are talking about a couple hundred dollars and I definitely think with that root
ball >> if we want it to survive, we would want somebody to plant it or at least advise. Um, >> yeah. Well, there's going to be a lot of planting going on, so I think >> it'll be um, >> you know, like a joint planting. >> Okay,
>> Elaine, I was going to ask about that. So, is the library planning general planting. So we would want to integrate whatever is done. >> Absolutely. Absolutely. >> Can I just pipe in to say that an individual native tree planted and
mulched is 400. >> Okay. >> And a native shrub planted and mulched is 100. >> Okay. >> And so yeah, just >> Sorry, Sam. Where are you getting that from? >> If you go to the shootsbury library.org,
or you click on friends news >> and then there's the finishing touches campaign. It's towards the bottom. >> Yep. >> Okay. Got it. >> Touches. >> Got it. >> And that's everything that's left um for
donating like a a plaque item to the library. Yeah, Jessica, >> that's what I was going to ask about was having some kind of plaque or something. Um, that is an important piece of this, but it will that will also cost money, but
if it's all tied together on that fundraising page, that's great. >> Yeah. Yeah, it is in theory. Yeah. If we put some money towards a a shrub and some money towards the arts and crafts do a
library um with a plaque also. I mean, would that be the 250 or do we want to >> do the 250 for for the planting and then another whatever it costs for supplies
and things to add to the library lending program. >> Someone suggested to me too, we could do a cultural council grant for the fiber uh library >> in the fall. Mhm. >> Yeah. Cuz I we I think we Yeah, cuz
that's going to cost something, especially with the books. >> So, that's a great idea. When >> Yeah. >> Another thing that she might have liked, um I'm looking at the the finishing touches page. She might like a bluebird house.
>> I was thinking that, >> you know, bluebird houses cost $100. >> Okay. Well, we're certainly So, we're talking about $100 for that. Let's Let's just say, was it 500 for the tree? >> 400. >> 400 >> for the tree.
>> Just kind of going off the outside. And then, um, how much was the bush again? 200 >> 100. >> 100. Okay. So, and we want to get probably three bushes, right? I mean, just one bush just looks like one bush.
>> Well, there's going to be there there are 70 that are going to be >> going in. Oh, okay. Okay. So, we would just be picking up the cost for three of those or one of those, one tree, and then Okay. >> And then don't forget the plaque. >> And the plaque. Okay. I don't know
anything about the cost of plaques. That's a really I know actually way too much about the cost of dear plaques. >> I am sad to report, but um they're still figuring that out. It's supposed to be part of that fundraiser. um the plaque
option. >> Um but I can assure you it is not figured out quite yet. >> Okay. >> Because some of them are really it's just like finding something nice but that doesn't cost as much as the
donation is actually um more challenging than you could you would believe. Mhm. >> Well, well, right now, minus the plaque, we're looking at about $600 and the chances are we'll have $1,000 left over because that's what we typically have left over. So, we have and anything that
doesn't get spent on this would just go to the library anyway. So, we could specify the money that go to these particular things and then whatever the balance is would be for programming at the library. Um, and that way we as long as we know that whatever max we're
citing is going to be sufficient to get the tree, the bush, the the plaque, um, and anything else for that. And then there will likely be some leftover. Does that sound >> Mhm. >> Okay. And so what is the process at this point in terms of designating the tree
in the bush and the bluebird house? I can talk to Maryanne about it and we I'll I'll just put it in the um >> that we're donating one >> one tree, three bushes, and one blueberry a blue
>> blue blue bird box. >> Blueberry house, right? >> Blueberry house. >> Right. Perfect. Okay. Now, in terms of doing something inside the library, um is that something we want to move forward on at this point or do or do is
this a longer term when well actually going back to when is the grant that's really when is that grant cycle >> in the fall? >> Oh, okay. So, that'll be the next fiscal year. So that's we would look into that then start thinking about it now and
thinking about applying and then um put in the I assume there's some kind of RFP or something that's requested and we'll take care of that. Okay. Does that sound that that sounds great? >> Yep. >> Thank you Elaine. And Christine has said Christine Marlin has said that she
definitely wants to help in any way possible. Um, and you know, she's certainly um would be very helpful in writing a grant with her writing skills. So, good. >> Great.
>> Okay. Um, it's hard to move on to anything else. Just kind of feel like I need a a moment of just being quiet for a second. So, the other event and um that this was something Annie came up with and got the
whole thing organized, which is great, but she's not able to be here today, but Sam is going to speak to it, which is the seed swap and gardening um workshop, which will be April 4th at 1 p.m. in the library. And we haven't advertised it yet because we haven't voted on it yet.
So if assuming that people vote and say yes, we want to do this, then the townwide email, Sam will send that out today or tomorrow um to let everybody know. So Sam, it's all yours. >> Yeah. Um so Annie is neighbors part of the Ammerst Garden Club and she is going
to come to the library on April, what did we say? Did you say third? >> April 4th. Fourth. >> The fourth. I think it's the fourth. Yeah. >> Yep. >> April 4th. um to just discuss um planting. Um and
um I think it's just kind of nice to get a new person involved. Um I'll read you what the townwide email will say. Um successful seed sewing and growing. Saturday, April 4th at noon at the library. Would you like to grow your own
vegetables, flowers, or cutings for a garden, annuals, or pots or native plants to support pollinators in your landscape? Come learn how to sew and grow plants from seed. All are welcome from beginner to experience spring questions and conundrums. Plus, there will be a raffle for freebies, a grow
light, trays, soils, timers, and more to jump start your sewing. So, it's Elizabeth Nema um and she lives um down by Annie down by the reservoir. And that's that. Great. >> On your flyer that you just read, it's
you said noon and we're saying 1:00. >> I thought it was at one. >> Is that what the Is that what >> Yeah, it says one in the agenda. I was going to ask that too. >> Well, yeah. It Are you looking at the email that I sent you with? >> Yeah, I'm looking at the >> Oh, that was just copying. So, that it
would be noon, but let Can you double check? >> Let me look at the Let me check the calendar, library calendar, because that'll be right. All >> right. or agreed upon. Let's see. April. It's actually not on the library
calendar yet. >> Yeah. >> Okay. I will find that out for sure before I send it out. >> Okay. Thank you. >> Along with that, can we send information about the April 12th hike? >> Absolutely. >> I send you a blurb. >> Yes. Did you already send it? I'm sorry.
I didn't hear what you just said. Did you send me >> No, I didn't. If I send you a blurb, can you add it? Yeah. Okay, great. >> Okay, that sounds great. >> And sorry, one more one more question. Is there is there an end time to that event, Sam? >> Uh, I would guess it's around an hour.
>> Okay. >> But that's a >> Why don't you put in two hours? >> Two hours. >> Yeah. If if then >> Yeah. If we don't need the time, then that's fine. But, you know, people are going to be able to be exchanging seeds and also there are the seeds that are in
the library that would be available to people and they may have questions. So, I say we we it wouldn't be that she'd be presenting for two hours. It's that she do whatever she has to say, answer questions and then just be around for people who might have individual things they want to ask her. And if we don't
need the time, then we don't use the time. So, um >> I'm guessing it might be one o' Well, I don't know. Um the Easter egg hunt is right before um that the library is doing. So anyway, >> Oh, okay. Yeah. Diane,
>> as far as the seed swap, do are people being asked to bring seeds a number a certain number of seeds, different kinds of seeds, >> whatever you have. I think is the is that your understanding, Sam? Yeah. Mine is just if you have if you you know take
if you save seeds, then um bring them. I wouldn't know how to save a seed. My life depended on it. So, I don't I I don't save seeds. >> It's a good conundrum to ask about when you go there, right? How do we save seeds? >> That's right. That's right. That's
right. Yeah. When I first retired, I worked as a seed cleaner at Nasami, but somebody had already gotten the seeds and then our job was just to go through and get rid of the ones that weren't viable. So, I loved that job. They don't do it anymore since co anyway. Okay.
Well, that that sounds great. We'll get that out. Double check the time. >> Um, >> but can we vote? >> Oh, >> yeah. >> That would be helpful. That's the whole point of this. >> You have noticed over the months that I need help reminders.
>> The egg hunt is at 10:00. So, >> I know. That's why I feel like noon. >> It's probably Yeah. Anyway. >> All right. So, um, do we have a anyone move to, um, have the event on April 4th
at time to be determined? Okay. And a second that was, oh, you were seconding all those in favor. Um, it was unanimous. So, we'll go get the townwide email out and we'll clarify the time first, but um, okay,
next thing. Uh, Sam, you're up again for this one. Um, spring bike repair and tuneup. Do we have the people lined up to do it? >> Yep. March 17th. >> Fantastic. >> I think 9 to 11. Cliff's going to be there. Andy's going to be there. And then um my friend's son from Wendell who
is like has his own bike stand and stuff. Um >> Oh, that's wonderful. Thank you. >> 10. And he has a little business, Wendle Wheel Works. Um so he's excited, too. >> Oh, great. >> Um and we'll do a bike swap. Um >> what was his name?
>> What's what's name? what's his name? >> Fletcher Winnie. He's they used to live on Schoolhouse Road um a little while a little while back. Um but anyway, um so yeah, Cliff, Andy, Fletcher, we'll do
a swap and uh just I just basically copied and pasted the same flyer as last year. Um we'll do a 10:00 kids ride. Uh, I will next meeting have a monetary
request for I think it was just cabling. It was a $100 of cabling maybe last year. >> We spent $100. I can't remember on what, but if there's other things that they think we should have, we certainly would be able to get it for them. >> I'll ask Andy. And then um yeah, that
that should be pretty easy. I put in the request at the school to use the space, so should be okay. >> Good. Thank you. >> Yep. >> We really do have a lot going on. I'm just always kind of astounded at the
variety of the things that we we do. Um, okay, that's great. I'm unfortunately going to be out of town. Yeah, I am out of town on the Oh, wait. The 17th. May >> is that the day? >> Wait a second. Christine's thing that's in the the Yeah, this would be in the
morning and that would be in the afternoon. >> Okay. So, that's So, it's later in the afternoon. >> This is at 9 9 to 11:00 a.m. And Christine's >> Oh, jeez. I'm sorry. You know what I was doing? Yeah. I'm I'm so sorry. I was looking at the time for the seed swap. >> Yeah. >> Yeah. I was just looking at the wrong
thing. And this is why we have to have co-chairs. >> No, >> I'm realistic about this. Okay. Hike meetups. Jessica, great spreadsheet, Jessica. Thank you. >> Oh, yeah. I felt like I wanted to like
Beth and I sat down and looked at like how many people were coming and on what days and what times to see if we could kind of streamline it. Um, so we have decided to mostly hold them the last Sunday of the month at 1. That's like
the general idea. Um, so as you saw in the spreadsheet, the April one, well, the April one was already planned, so it doesn't fit that, but that will be at South Brook Conservation Area. Beth can't go, but she's hoping to send someone else, and they've just done a bunch of work on the bridges and stuff,
um, cleaning up those trails, so she's excited to show that off. Uh, then May 31st at 1, we'll do Freeman Road, which is off of the dirt part of Wendell Road. um June 28th at one we'll do Pine Brook
trails and um I'm hoping that the connection with Pine Brook that we have at the school will help with those and lead us and talk about the trails and then um July 26 that one will be um Poverty Mountain off of Pratt Corner
which I didn't even know was there until Beth told me. Um, the only problem is that June 28th I have signed up to walk with the GSA from Shootsbury and probably lever it in the Ammerst Pride March. And so I'm
wondering if any of you would be willing to hike with Beth on June 28th at 1:00 um with the Pine Brook Trails just as like a representative. You don't have to do anything but just um >> that sounds like my kind of job.
Paduk and out. >> Well, we can have more than one person come, but I I I would that's that's kind of my neighborhood trail because that's the one I do all the time because it's just down the street from me. So, I would So, and Diane, you're going to do it, too. We can go ahead. We can add some more.
>> That would be awesome. >> Okay. So, let me write this in. So, >> okay. Super. All right. Thank you so much, Jessica. This has really been quite a successful thing. People >> there is one funny thing that Beth told
me coming from the conservation commission. Um there's someone on the commission who led like this. He he lives out in Andover. I don't know if any of you know him. I forget his name, but he but he has a house at the lake. And he led this hike called the
Viking hike with these people that like come out with drums and fire and they hike out into the snow. Stop, Freddy. They hike out into the snow and um light a fire and play drums and do like a
Vikingesque thing. And he would like to try to incorporate that into our monthly hikes. So, we're thinking about doing something like that in January, uh, where he would like kind of organize it, but it would be considered one of our monthly hikes that we can advertise. So, just a heads up about that.
>> That sounds quite entertaining. >> Yes, it should be. It should. >> Yes, I would think that would be something for us to vote on, do you think? >> Okay. >> Yeah. So, we moved it in the January um hike that
>> Well, we don't know what date yet. >> Oh, that that winter hike in one of the winter >> during a winter hike. >> During a winter hike, >> there will be a Viking event. >> Yeah. Okay. Um so, any discussion about
the idea beyond what we've done? Um is so is there a second to the Okay. And all those in favor raise your hand >> of what >> having the Viking event. >> Oh during >> why not I think it would be
>> this person is you know on board with planning it. Um yes that was one of his ideas and we love to be inclusive. So >> yeah absolutely. I mean, it'll be entertaining and everybody I mean, I've only been a literally only been able to go on one of them and everybody was just
like so >> happy, you know, just walking along with everybody. It's just it's a it makes people happy to do this. So, you're bringing joy. >> It's a great community builder, too. Like, I've met so many people that I didn't know and I thought I knew
everyone in town. So, um it's like really interesting and it's just nice to hear about the different connections and people happy happy and out in nature. It's great. >> Yeah. Diane, >> Jess, I have a request to maybe repeat
some of the winter hikes that were so cold and snowy that those of us who aren't as hearty as you maybe go on. I'd be very interested in in exploring some of the areas, but it was just too cold or snowy for me.
I would act like actually like to build on that because the trails depending on I mean in this early spring they're all going to be different even the ones that might have been during a warmer part of the year in the summer it's going to be completely different in the spring and in the fall and so there may be just
kind of circling through this if you take every single walk that's been done by by this time multiply it by four you know we're up to quite a few so I that's a really great idea Diane um and it doesn't have anything to do with us being wimps.
>> Yeah. Well, some of them have been a little tricky, admittedly. Um, but we did try to plan for like what hikes are the flattest that we can do during the winter, what hikes be least muddy that we can do, but we can definitely switch things up, too. >> Yeah. >> Yeah.
>> Yeah. >> Okay. Thank you. So, um, the next is the stitching and I wish I that I had put together an equally nice table, but I didn't. Um, what we did last year and I
think makes sense to do again this year is we went through the end of June and then didn't have any in July and August and then we didn't start up quickly, but that was because of the library. Um, so we had a few meetings in the town hall,
but it was it was kind of a slow start to this year um, which we won't have this coming year. And the primary reason for having it um, not going through the summer is that it does require that someone be there to um, you know, sit.
Well, it used to be to open up the doors, but now I guess Sam or Maryanne, somebody we'll have to figure that out for whatever dates. Um, but it's just it's not there's there's some planning that's involved in being able to do it. So, and I personally during the summer
don't want to be having to go and sit. What we talked about last year, but I don't think anybody did it, is um finding a place outside that could people could meet kind of unofficially, but just the the um is it the gazebo?
I've never been there over in um where is it? It's in fell out. Yeah. Yeah. His the park. So, we'll we'll have that discussion again. Um and Sam, I guess you and I and Maryanne will probably have the discussion about the dates and the times, but because you you
and she are the only ones who can get us in unless she trusts me with the key. >> I think that can be this. I think I think I don't know. You're pretty suspicious these days. That's all I have to say.
But you could maybe be trusted. We'll see. >> So, I said some indiscreet things. >> Okay, we'll get that one worked out. I mean, it that that there's one of the things for those who who have been going, you've seen it. For those who haven't, the it's exploded. We have this
nice place to sit. Place location matters. and sitting in that downstairs room in town hall with that air filtering thing making such a racket. It really wasn't a pleasant place. And now >> we've got so many people coming and it's
just it's really been nice. Um and it looks like there's kind of a core and then some people who come and go but not quite as regularly. And it's just it's a very welcoming, lovely space for community as as are the hikes. And just for my own notes, you're gone this
weekend, correct? >> Yes, I am. >> But it's We still have it. Okay. >> Yeah. Yeah, I was gonna Yeah, I will definitely be gone this weekend. >> Yep. >> I this weekend. >> Okay. >> Oh, thank you. Great. >> That would be great, Elaine, because I
have to go do uh basketball at the same time. >> Yep. >> So, I'll do back and forth again. >> So, you haven't really worked out that how to be in two places at once problem yet. >> Not quite. >> Okay. Let let us know because I think many people would like to know how to do that. >> Yeah.
>> Okay. So, the next is um I have birding question mark. Um >> I did some I did some followup on that. >> Oh, great. Thank you. >> Maryanne emailed Cliff. He's available May 30th or June 6th.
>> Cool. Um Okay. So, >> yeah. Uh, what do you guys want to do? >> I'm I'm interested in being part of it. I don't know anything about birding, but
I I know Cliff and I've worked with him to arrange different field trips to the quabin back when he worked at DCR and I was an elementary school teach. So, um, I think it would be fun. I am not available June 6th though, but I don't
know if we have a lot going on in May, but um I would like to be part of that and could be part of the planning. >> If I'm if I'm part of the planning and June 6 is the better day for everyone
else, then I'll just be part of the planning and hear about it after, which is fine. No, I just I think May 30th would be fine. >> Yeah, I think I actually better because I know graduation from
the high school and everything is probably around the June 6th date. >> Yep. >> Um >> then you have all the parties that people are putting on. >> Um I'm just checking what time we did it
last year. Uh, >> or 7:30. It was early, right? >> It said 6 a.m. to 8 a.m. >> That's what I thought. Yeah. >> Is that That's something you guys all want to do. >> Quite a few people. I was not able to be
there, but quite a few people showed up. You were there, Elaine. >> But I don't Did we really do it at 6 a.m.? >> What the flyer says? >> Wow. Do you want >> I think it was on a weekday last year, wasn't it? Um, let's see.
>> June 7th. >> I need to say that I think it was a Saturday, June 7th at 6:00 to 8 and it was in the Lake Wyola parking lot. >> Yeah. >> Yeah. We'll see what Cliff says. I mean, he's he's the one who's gonna
>> Okay. Thank you. >> I'll email him back and we I think we're co-sponsoring that with the library, so they'll promote it. um talked about that. >> Yeah. Maryanne and I will both be gone. >> Yep. I know.
>> Yes. But when we have it the following year, then I can go. I've been wanting to go. >> Okay. >> Uh okay. So, that takes care of Bernie and Yeah. Diane. >> And I would need some guidance. I've never helped plan an event through this
committee and so I I want to do it well, but just any guidance on what I need to do, I'll kind of follow Cliff and Maryanne, which will be an easy thing to do, but I would like to make sure that I'm doing my part. >> Great. I I do quite a bit of it for
anything like this where there might be a cap on it because um I start a waiting list. So people they write, you know, I just they write into the the into the um recreation committee and then I just start a list and as soon as I get an
email from someone saying they want to do it and how many people are coming, I send an email right back to them saying, "Isn't that wonderful?" until we hit the limit and then it's like okay there is a waiting list but if you know if anyone drops out I'll let you know um and it's a good way to gauge interest like the ge
geology walk there were enough people in the waiting list to have done a completely second se separate one um so I take care of that and then your primary thing will be just making sure that you know that you know there there are watch I'm
going to be sending all the emails out because you you you you can't um or Sam will be because I will be not here, right? But like the day before you would make a call about weather or whatever, but you could do it with with Cliff. But I will definitely, you know, be do all
of that stuff. Um that background work and help you with anything that you would need to do because it's going to mainly be day of stuff, you know, introducing him, just that kind of thing. So, and that's for anybody else who also is thinking about running something. It's the running of it. It's
most of the work is day of um just, you know, sometimes you really need a sweeper for example on the walks when we've done things. We had people who just kind of stopped in thral of a flower or something and everything stopped.
>> Oh. Okay. So, and uh but and thank you very much for Diane for for offering to do that, being willing to do that. And Annie, we voted on the whole thing. And it's it's a go. Not too surprisingly. The only thing we weren't sure of was was the time noon or 1. >> It was noon.
>> Noon. Okay. So, I somehow or other decided it was at 1. Oh my goodness. Hello. No, that was This is why we have people checking, but I do >> make sure that it all that it's all right. >> Okay. Thank you. That's great. I'm excited. Elizabeth is excited about it, too.
>> Good. Oh, good. We also decided in with you not here that we would not put a cap on it. My guess is that there won't be a huge number of people. I mean, we 20 would be a large group of things that we plan. >> Um, so there people won't be writing in, but there also seems like the kind of
thing that can accommodate more people. um that room holds a fair number of people and we put it for two hours so that there can be not that she's going to need to be on all that time but that she can you know whatever intro answering questions and then anybody who
has um any extra questions that they have just kind of one-on-one have that additional hour there and we will be offering her an honorarium of $250. >> Okay, great. Thank you. >> And thank you. Okay. So, we got the
birding al um movies on the common. Okay. >> One more quick birding thing. Sorry. Before you >> Oh, sure. No, please. >> I just wanted to let you know Marian said she'd be willing to um take keep a list for >> Oh, super. Oh, that's wonderful. Oh, great. >> Yeah. I'll tell you why. She keeps a
list, but she doesn't keep a waiting list. >> Okay. >> So, I'm at any rate, we can do that. We can talk that. Yeah, that's just a detail thing. >> Okay. Here's the deal with the movies on the common. Um, I got a email that said
K. Montgomery, who works at SCES, suggested to um, and this was from uh, our town administrator, I believe, suggested to us, oh no, us as never mind to us and chief pellet pelletier having
movies outdoors. I've asked around about Wait. Okay, so that was the basic. She has a small inflatable projector. that's not enough. We would also need to get um performance license fees. We'd have to get other equipment if we don't
happen to have them. So, it sounds like a really nice simple thing to do, but it's not that simple. Um so, I'm actually going to make a recommendation and then you can rather than trying to figure out other various options. Chief
uh Pelatier was very excited about the idea and he liked this as a community policing effort. So if he's willing to take the lead on it and if they have a budget for community policing that would cover the licensing fees because you can't just show a movie willy-nilly. You
have to pay for it. Um and if he's willing to check to see that we have the equipment that we need, which would be uh mainly sound and screen. you know, we've got the projector, but I tend to doubt that that there's going to be sufficient um it'll be sufficiently
loud. So, we I could get in touch with him. It sounds like he's very excited about the idea. I could say we would be happy to co-sponsor where the co-sponsor would be to help with some of the expenses and maybe advertise it, send out
townwide emails. Does that sound okay? I actually uh don't think it's a good idea. >> Okay. >> And like it's so you need a licensing and then you actually need a way to show the movie. So like streaming services
like Disney Plus and stuff like that. Um you're violating their terms of service if you show it to a public audience. So like you have to have a DVD player and certain things like that. I just think it's um I think it's more complicated
than meets the eye. >> I hadn't even thought of that. Yeah, just >> learned about it in school. I happened to be Anyway. >> Oh. Oh. >> Um I was thinking about how the um library used to show movies in the town
hall and so Maryanne had that all like figured out when they were doing those movies. and I had asked her about having movies at the new library and she was like thinking about that and has that on her radar. So I wonder if there's a way that like
>> somehow they can collab like the police and Maryanne can collaborate on that. We are we are planning on doing that and working on it, but like we are at a like we need we can show DVDs, but like actually none of the computers have DVD players anymore in them, you know? So,
it's like we're like it's it's so and like I have a DVD player, but the technology from an old DVD player isn't really compatible with like these new computers and things. So, it's >> it's a weird thing. >> Anyway,
that's my two cents on that. Yeah. Um, good points. I If suppose I were to call the chief, I can't remember his first name. Is it Dylan? >> Dylan. >> Dylan. Um, call him and if he's willing
to like deal with all of that. So, we wouldn't deal I don't think, unless I'm mistaken, I don't think anybody here wants to deal with that. >> Is that true? >> Okay. So, nobody's been up to say, "No, I really like tedious detail." If he's
willing to take care of all of that, then and if we say, "Well, we'll we'll provide, you know, some nominal amount, the $250 that we tend to do for events, and we'll send out a townwide email, but everything else he has to tend to, that is, he has to figure out, and he is the
police, so presum presumably he'll be doing the legal thing." Um, what do you think about that, Sam? I think it gets dark at 900 p.m. also is another detail to consider.
>> Used to do it on the common in Ammerst years ago when our kids were young and um we started like at about 8:00 and it was dark enough. >> Okay. >> I mean it wasn't it wasn't pitch dark
but >> it was close. And again, that's not a decision we would need to make. I mean, I would make that very very clear in the conversation with him. We are not running it. We're not we're not going to pay directly. We'll provide funds he can use for it,
>> but we are not running it. We're not helping with any of the detail in terms of sound, licensing, any of that stuff. Um, and I will bring up with him the problems that you have mentioned, Sam.
I know you're still not thrilled. Oh, you're >> I just feel like you say those thing like you say I'm not going to do it and then you kind of end up doing it. That's my experience >> in life. It's just like, okay, yeah, no, I'm not
going to do it. And then you're like, okay, I know how to do it. So then you end up doing it. But >> none of us know how to do it. >> I know, but we're all smart and we could all figure it out if we wanted to. >> You don't want to, though. We're going to hand it to him and we're
going to make it clear that if if he doesn't want to do it then >> and I think then we should just let it be their thing. That's my >> It sounds great. >> Let him come to us for money. >> Yeah, it would be nice to sponsor something like that. It would be another >> I don't think it's a horrible idea. I
want I want to like it and I'm being a Debbie Downer. I'm sorry. I actually have the feeling that if you say, "We're willing to donate money and send out an announcement, but you have to do the rest," that this idea might just get pushed to the side.
>> Yeah. >> Just a thought because it sounds very complicated and I don't >> Yeah, but I think it it's a nice gesture to offer the funding and >> the um advertising. >> Yeah. I don't know that I want to offer
$250 either, though. >> I know. I We could do so much with $250. Maybe $100. Can we knock down $100? >> It's really Sam, thank you for for pushing back on this a little because then I think about it, too, and I think,
you know, these days, if you can only get a movie that's on DVD, is this is this something where people are going to want to come out? And you know, like I mean look at how movie theaters are kind of failing these days. So if it is true that if we're going to
spend $250, I mean we've had so many great events and I don't know how you gauge that, but >> you can get movies on Amazon too, but I've been I've like just discounted Amazon from my life. So I forget that as an option. I've just not made it an option, but it is an actual real option
>> that I just for have made myself forget. >> You know what? I could also just write back and say this is a really great idea. The recreation committee discussed it. We don't have the funds or talent to be able to pull this off and we're delighted that uh Chief Pelleter wants
to do it. >> Love that. But we can vote >> we can vote >> or something. >> Okay. Do you want to vote on that or vote on me talking to him about >> Well, we do have the funds potentially.
I mean, if he wants to do it, we could we do have the funds, but >> we're not that we we don't want to be involved. >> Do we have the funds after the funds that we committed for Christine's? >> I think so. Yeah, I I'll check before I
do anything, but we haven't really spent very much yet this year. >> Okay. >> Um, we've sent $1,000 over to the library already, which we usually do. Um, I think we paid $250, maybe a little bit more for the geology
thing. And I don't think anything else we've done has cost us anything. If I'm remembering correctly, there were some small purchases. >> Oh, yeah. The snow. Oh, that's right. The snowshoes. Um, >> and the trivia prizes.
>> The trivia. Oh, you know what? Thank you. I have Yeah. Okay. You know what? That doesn't leave us with a whole pile of money. Okay. But I think it would be a nice gesture to offer a bit of money to support it just in terms of community building within our town. Like okay, it's not like we're only sponsoring
things the library wants to do. Like we also want to help build up other >> boards and committees. So um even just a minimal amount. So, is is what we're suggesting or what what we're going to vote on is that I speak to him and and say that we're so pleased that he wants
to do this and that we would love to be a um sponsor and that sponsorship would involve um $100 plus um townwide email and um and then he can worry about
getting the flyers. Sound good? >> Mhm. >> Okay. Um, so that's the motion. Um, is there a second? And Sam, you're going to have to put yourself back on or let us know if your
hand is up or not. All those in favor, please raise your hand. And uh, there are six people in favor. And all those who uh who are not in favor. Okay. And all right. One and not in favor. Um, you've been trounced.
We'll see. We'll see what happens. But I will I will certainly and Sam, I promise you, you will not have any involvement with this at all. Okay? None. This will I I will take care of this. And if he has any further things, then the answer will be no. Okay? If that's
okay. Um the only other that I for I under other I had forgotten to put in trivia night. Um, it's a lot of work. It's a lot of fun, but it's also a lot of work. I know we were talking about Nan, I'm going to
kind of turn this over to you as the the person who really spearheaded this this effort. Um, is this something that we want to do again this fiscal year, which would mean doing it before June? No. Uh, is it something we want to do once a
year? I mean, is this the kind of thing that um but we've been we were sort of talking about doing it again and then do we have the energy and interest in doing more than one a year and Ann what you did most of the work on this?
>> Well, I was looking at Jessica. I was trying to see what her I couldn't she was making some gesture. Couldn't tell what it was. >> Please gesture. Please can we do it? >> I I mean I would definitely be up for doing it again. I think once a year
seems a little infrequent. >> Okay. >> Um I do think we have a pretty busy May. >> Yes. >> Um so I don't think we want our events to compete with each other. I although I know this is an evening event and I know it, you know, it all the events might
draw different crowds. So I think we would want to think about timing. We could >> there's another one that's a uh library >> library one right that's in a midappril >> right so >> so we don't want to compete with that
>> and I think it'll wear people kind of >> I don't know if it'll wear them thin but >> I mean we one thing we could think about is taking the summer off you know so Barbara as you said not doing one in the fiscal year but then maybe doing you know picking it up again in the fall I I would love to do it again and I would
love to do it more than once a year but I don't need to do it in May. >> It was really >> Oh, sorry. It was really nice to have something in the winter for people to get out and do. >> Yeah. >> So, would it be crazy to think about
doing it like once in November and then once in late January, early February, just like two times in the winter where we can get people out of their homes. And >> um I had also thought with your themes um they were so like hilarious and great
for like Shootsbury, but with the 250th anniversary this year of our country, maybe we could have some kind of like historical theme um for a trivia night before the year ends, which is why I said November, >> right?
you know, just something about the history of our country or, >> you know, different topics about that. >> It's a great idea, Diane. >> I was thinking maybe early November would work really well because it's starting to get cold. Um, hopefully, you
know, outdoor activities are winding down and the holidays haven't started yet. Yeah. So, >> that might be nice. So, should we kind of just look towards November then as our next one? Yeah, I mean I agree. I I think it was a great
success and people were really hoping for more and we were talking about doing more than one. Um, and it would be nice to kind of figure out if that we always knew that there's going to be one in November and like one in February or whenever. I found February the shortest month but the most grueling month of
all. Um, so yeah. Ann looked like you were going to say something. No, I No, the grueling months they all they're starting to compete with one another. March >> just feeling pretty grueling. >> I'm like, come on, Annie. With that seed swap, does that mean spring's actually
going to be here by then? >> I don't know. >> Okay. Is there Is there any other business? We have four minutes. Just so you know, >> I have two quick things. I'm going to do soccer again in May. I don't need anything from you. I'll do it from like
May May maybe 17th until June and then um basketball's going great. I'm doing that under this umbrella we talked about and it's really cute. Um I'm trying to decide if I'm going to extend it or not um because everyone really likes it. >> Great.
>> So we have one more on Sunday and then I kind of have to make a decision if we're going to keep going. What did you say about the the timing? Soccer is going to go >> Soccer is going to be I think I said May 16th until June
13th. >> May 16th to June 13th and then >> basketball's just this uh March what is it? 29th. >> Yeah.
Yeah, >> it's always Yeah, thanks for doing it, Sam. It's again one of these really successful things. Um Ann and Jessica, did either of you have something you had wanted to say? We still have a couple minutes. Oh. Oh, you're you're you're muted.
We You're still muted. >> You're You're very muted, Jessica. >> Oh, and maybe >> Oh, oh, you froze. Oh, I see. You're now frozen in a lovely pose, but frozen. >> And was there something you had wanted to say? >> You know, I'm going to pass. I'm gonna take
>> Okay, next time. >> Well, if it's all right, Jess has something to say. And we still have three minutes. And I'm kind of a stickler for starting on time and ending well actually especially ending on time because people have other plans. So
Jess, we hope you you will unfreeze and if not, if you could just like send a a an email out with what with what you said and we'll make sure everybody gets it or you can send it to the committee >> and email me your hike blurb, Jess, and then I'll send out a town announcement. >> Oh, she went away completely.
>> I'll send out a town announcement tomorrow. >> Okay. Thank you. Great. >> She needs She needs Sam's uh therapy. That's right. For Zoom Zoom therapy. >> Well, it's doing pretty pretty well. It was just that one time it was particularly awful. And but every time I
get on and there's nobody there. Uh there's there she is. Okay. Okay. She's coming back in again. Okay, Jess. So, you had something you wanted to say. We still have a couple minutes left. >> My computer just completely shut down and I
um one thing about the 250th anniversary, I had emailed the historical commission and Maryanne to see if they were doing anything exciting this year. Um just so that if we think of doing something, we don't overlap ideas.
>> Maryanne, oops, I just lost her email. Oh, I'm having a hard time. Um, Maryanne said that she has been doing um these little workshops about the presidents um that have been ongoing, but also
where is her email? She was planning on showing the movie Hamilton at some point. >> Um, and uh I feel like there was one other thing. Yeah, it's the Ledllo Community Band. It's gonna be on I think it's July
2nd. >> Um and she's gonna have that and like uh you know the hood hoodsy cups or whatever ice cream. Um, I wondered too about thinking about something
uh around July 3rd because there's the boat parade at Lake Wyola and that's always like an exciting night in Shootsbury um with the fireworks and everything. So, uh I haven't thought of >> the illegal fireworks. >> The illegal fireworks. I haven't thought
of a great idea yet, but I I want to try to do something interesting through the rec committee, but >> Okay. >> So, if anybody has any ideas, let me know and I'll keep thinking and see if we can think about how to do this. >> Thank you. I we'll put this on the
agenda as the first item next time so we can great talk about it. Yeah. And get some things figured out. And meanwhile, any ideas we'll have, we'll share with with you and each other. >> So, um it's f just 5:00. Uh, do I have a motion to end the meeting?
>> And do I have a second to it? And all those in favor? And Sam, I was going to say, you're on your own. Okay. So, the the meeting adjourned at 5:01 p.m.