all right it's five okay it is five o'clock we're going to go ahead and call the meeting to order um this is a meeting of the Shootsbury select board this is a hybrid meeting so we have um two select board
members here at Town Hall and our town administrator Haley Bolton and we have um also here Steve Ky yes Susie from um National Grid so as usual I'm going to go through the um agenda uh first so
first on the agenda is um public comment um after public comment we um have a poll hearing from National Grid steve Susie is here representing National Grid um after that we will be um discussing
three zoning bylaw amendments to be considered for the town meeting warrant and those are remove article 7 rate of growth tiny houses and accessory dwelling units um after that review the perkog charter amendment also for the
town meeting warrant um we are um have a request from uh the chief of police requesting educational incentive credit payment um then also request to disband the town administrator search committee
no longer needed um discuss the dog officer and inspector of animals um uh for the town of Shootsberry and then the appointment of Mel Man Mandel as the Shootsberry recycling coordinator
um and then town administrator report and after that um uh an executive session for reason number one to discuss the reputation character physical condition or mental health um of an
individual to discuss the discipline dismissal or complaints or charges brought against a public officer employee staff member or individual in this case the fighting um after the um executive session we will not be returning to um open session
so um why don't we get started with um Steve if you want to open come up and join us um for the poll hearing you wanted okay sure yes um National
Grid along with Verizon uh request permission to uh locate poles wise fixtures and the necessary sustaining protecting fixtures along and across the following public way lever Road National Bridge to install one jointly owned pole
on Lever Road beginning at a point approximately 400 ft west of the center line of the intersection of Lever Road and West Pelum Road um and National Grid proposes to install new midspan pole 43
east of pole 44 um and that pole will be installed in between house numbers 210 and 202 uh the reason for that is to put a recloser on the pole
um the planning engineers uh determined that was the best spot for that and because of just how it crosses the line I mean crosses the road we want when we put equipment like this all in a straight line so it would be best to uh
put a midspan there put the recloser um then disconnects on the next pole if we ever have to repair or take out the um recloser um and it's in the spot it's not in front of any houses it's in the
front of a woods and a yard so um I see no there's no aesthetic issues that people sometimes have and what's a recloser it's just a type of fuse that automatically closes back in so it's mechanical so something
um the tree falls on the wire or whatever um it will hit this fuse then and sometimes they'll hit the wires and they'll fall off will reset itself and try it again within say a minute um there's different settings and then
sometimes then you get power back on um but even that type of fusing even if it does stay um we like to put these automatic fuses in um because if a tree falls at the end of the line it doesn't go all the way up through town I think
you know um and have everyone out back to the substation in London so this will just sectionalize if any trees fall on the wires or a car accident or anything like that like a nice modern upgrade yeah about rating in towns on your lines
and then the butters are notified um that you'll be putting the poll in um they were notified by this year okay yeah all right just wanted to to make sure so any questions
questions um you need us to um execute an agreement yeah it's signed and that should have been signed then it's returned by Neil okay to a clerk's office who doesn't but that's in North Andor okay yeah actually there's one
thing I'd like to add hi I'm James Caner i'm also here on behalf of the National Grid so the reason for the new midspan pole instead of putting on one of the existing poles is that the existing poles are right by driveways so having someone accidentally run into the pole it just causes a safety concern so we
wanted to install a new midspan pole would be the safest way to install it okay forgot to mention that um any questions from anybody who's uh with us tonight
um I guess I I think it's my driveway i'm not too sure but I I'm sorry I'm late is this a replacement or an additional poll did you say it is a new pole yeah in between basically 210 and 202 on that side of
the road okay what is your address Penny what number are you 187 oh okay so it's a little further down okay between 210 and 202 Lebert Road don
is that by your house it's right in front of my house um it shouldn't be any issue um it should be really easy to reconnect it too okay all right and what's the timing
this would go into to scheduling so I really don't know the time but this is like a it isn't a very big job okay so this could be scheduled say within a couple of months it's not we have Well the redoing those lines took like six months a year this could be
scheduled you know within a couple of months in November but usually we're like a month or two out for some of these things anyway based on polls so okay um any other um questions
comments all right um do I hear a motion to approve a National Grid's um application for um the installation of a new hole on Leverit Road between 210 and 202 Le
okay any further discussion okay all those in favor signify by saying I may I barl I um yeah okay thank you so thank you we have everything we need to execute
okay great you're all set great thank Thank you thanks thanks for coming um Okay the next item on the agenda is to review three zoning bylaw amendments and I see Michael Deara
um here i don't see anybody else from the the planning board um uh so I know I attended that that hearing it was really well it was really well attended um and Michael do you want to
just um run through what um what those articles are sure and I'll just say as a reminder there's really nothing the select board has to do so just citing statute it's chapter 48 section five and it says the selectman or city council
shall within 14 days of receipt of such zoning ordinances ones that you guys receive or bylaw submit it to the planning board for review so since we sent it to you you get to look at it and send it back to us so that's all you have to do but but substantively I can explain so there's three of them um the
first one which is article 7 that's rate of growth that was adopted when we had a a building uh moratorum we're trying to do up up update the zoning and so it's totally outdated all the dates are I don't know 10 years old at this point so
it's just taking up space and that's more housekeeping just to get rid of it um tiny houses we've been discussing for the last few years um I'm guessing you're all somewhat aware of the tiny houses out there in the world um there's
international guidance now in terms of the international building um code about a year or two ago Massachusetts adopted the international one so it's now part of the Massachusetts building code and so what we wanted to do from a userfriendly perspective is put it into
our bylaws and define it using the state and n international standards but just if someone wants to build a tiny house in town they're not going it's it's really hard to find at the state level um so it's it's really a reiteration that one can do it and these are the
parameters and it's essentially just reiterating um state code and the one thing to point out I checked with Donna but there's language in there that basically says um if the state changes it you know whatever the state does I mean it's it's logical but it basically
states if the if this if the state changes any regs um that'll prevail over whatever town bylaw there is and then the last one is accessory dwelling units um I'm trying to remember Linda actually might remember but somewhere in the last
six or so months ago the state finally updated the accessory dwelling units with the whole idea of creating more affordable housing in the state and so every municipality in Massachusetts has to um comply i'm sort of guessing almost every
municipality in Massachusetts therefore has to update their bylaws or ordinances to comply and so what we ended up doing is um basically doing that we tried not to be um overly ambitious based on
Donna's recommendation um there's a lot of confusion and again I'm sure Linda will nod her head there's just lots of lack of clarity case law will clarify things in the next couple years and so we basically wanted to reiterate and
update what we've got so it's compliant and leave some open questions for subsequent years um so that's pretty much it how'd I do linda really good michael stick around so you could say the same when Linda talks i I always say that
um so um Michael are you anticipating any um suggestions to any of this have you gotten comments Beth we've gotten no comments um I think the first one is a no-brainer because it's obsolete uh tiny houses there really shouldn't be any
objection because it we're just reiterating state law um and creating a possib or articulating the possibility that now exists at accessory dwelling units because we're sort of keeping constrained to what we have to do as a municipality um I mean there's a couple of things that we
discussed so for example you could limit ADUs for short-term rentals under 31 days we decided that was something we didn't want to get into we've just we discussed it but for that reason we wanted to avoid it um there's a couple
other things similar to that but they're gray zones and um you know like I guess the other one that's worth noting currently in our accessory dwellings they have if they can either be in in a house or in a structure or they can be adjacent to it if it's
adjacent to it currently it has to be within 75 ft of the primary dwelling um Donna was not sure if that would pass muster it's one of those great spots i mean logically the law basically says now and the way the state is
interpreting it is any expectation and regulation that you have for a primary dwelling has to also hold to the secondary dwelling for distance there's no if the there's no distance from a primary dwelling from itself so one could argue that in fact you could have
that but um we wanted to make sure it passed and we updated it you know and we were compliant and then we could sort of discuss other things so shorter answer is no we intentionally tried not to go there okay um so if you've informed us do you
need a vote on this that we have received or no it's just that you've informed us you're going to then give us the um language for the warrant is that correct you actually Brennan already has it yeah i mean essentially the fact that it's on the agenda it's in the minutes
and you sent it back to us what we have now to do is write up a report to town meeting following the public hearing so that's our only other thing to do but Brennan has the language um for all three okay great all right thank you
all right moving right along so um Linda Dunlevy is here from the Franklin Regional Council of Governments and um uh the Furog which was established 1997 is that correct Linda i think when
when county government kind of went away we ended up with a um uh a system of regional councils of government throughout the the Commonwealth that were set up by a charter and um I
believe I can't I don't recall that the charter has not been updated since um since the beginning and um uh there was a a process that that folks went through for from Kirkog um and and some of the
communities to look at you know updating the charter and Linda I'll let you go you know we got all the material um you know that that you had sent along but if you you're going to need a town meeting vote so you're looking to um this on to
for our annual town meeting which is on May 31st and um can this all be done in one article it can yeah it can okay good we like that um so do you want to give us a
summary of the So we're a member of of Fur so we participate in in a number of different Let me start by saying I unexpectedly spent the night in the Charlotte airport last night so I'm sorry I am very Anyway so yes the county government was
abolished in 1997 enabling legislation allowed us to create a council of governments and then all 26 towns adopted the charter that then formed the council of governments it's our governing document and we have
never tried to amend it mostly because it's a pretty strong document but also because it requires twothirds vote at twothirds of town meetings and that's a chore so um we are updating it now just
to freshen it to have it have it match the evolution of the cog over the last 27 years and hopefully be strong through the next 27 years but also we as Michael knows some of us have worked at the cog
for basically our entire lives and we're getting about ready to retire so before all of us leave the cog we want to have a a good system in place so that's why we're doing it it was a committee of
council members original charter members and staff that reviewed it and the changes are not huge the most consequential consequential changes are um we've clarified how a town can join
the Franklin Regional Council of Governments and have clarified how a town can withdraw from the Franklin Regional Council of Governments and the big change there is that it will require that a town either purposefully leave
the regional planning agency they are currently assigned to and join ours or vice versa they have to purposely if they leave the cog they also have to leave the regional planning agency function that we provide that's one
substantial change and the other is the charter was very prescriptive about the Franklin Regional Planning Board its size when it had to meet what it had to do etc and we've removed all of that from the charter that will go into the
planning board's bylaws so that we have more flexibility to have the planning board meet the needs of the region what we did not change is anything related to the assessment formula that towns pay to be a part of a member of the COG which
is also their voting power for financial issues at our and at council meetings so I can answer other questions but that's a brief summary how'd I do Michael i was just about to raise my hand i
think Linda did a fantastic job and she's welcome anytime I would say thank you thank you thank you Michael um so um you will uh present us or have given us the language the warrant um the
warrant language that that you need i attended I happened to um be subbing for um Ellen okay so I heard I heard all of this the discussion about the um the
charter changes a few weeks ago um at the at the Burk Cog meeting um so I don't have any questions melissa do you have any questions i don't i have a compliment i liked how when you guys were editing it you put why it helped
understand i do appreciate that thank you um I have I have no questions i appreciate the work though that went into this yeah it was a lot of work it was a lot of work that another reason why we haven't done it in 28 years um question for you we have we've sent you
the warrant language we have a backto back one pager that explains what the Council of Governments is what the charter is and why we're doing this we have a PowerPoint that Rita you have seen that really goes into detail and then we have the redline version of the
charter do you want any or all of those as hard copies at your town meeting or in digital format to post on your website yeah I think I think digital and maybe
digital and then maybe what we'll do is um have the one pager yeah which is the um what is the council of governments and then a summary i I can't imagine that anybody's going to get into um you know the the details but I the way this
was laid out you know why update now proposed charter changes um seems adequate and um do you have them printed out kind of on in a slip presentation or do you want us to just you know typically we make copies of um
material and you know have it on a back table when uh for people coming into town meeting so um we can go either way we realize this you're doing this for us so if you don't want the expense of the copying we will send you copies however
many you need or we can bring them to town meeting which is my last question is do you want a COG representative at town meeting in case there are questions um Ellen Ellen is unavailable oh she's unavailable okay
um why don't we get back to you let's look at where we are with town meeting and um uh where this ends up on the warrant and that might have some very often you know if it's if there isn't a
representative then um one of the select board members or the town administrator takes any questions but um let us think about it we'll get back to you both on the both on the the copies and on um
having somebody at town meeting and you heard the date it's a Saturday May yep okay well I really um appreciate you coming so do you want should we do a vote yeah okay yes um so do I hear a
motion to um uh approve and put on the approved by the select board and put onto the town meeting warrant the charter change for the Franklin Regional Council of Government Bill moved i'm both okay I will second um all those in
favor signify by saying I please I I was going to say stop or I I was waiting for that moment carol I and thank you Linda thank you nice to see you yeah good to see you too
bye um Haley when we put this on the gend on the warrant make sure we spell out for what it means yeah at least the first time yeah yeah um uh okay um the next item is a
request that we got from um the chief Burgess for an educational incentive credit payment and Melissa I'm gonna hand this off to you since I know you did the followup on this i did give a follow up on this so um we were given Kristen had uh cheaper just had given us
her request to have um an educational incentive um reimbursement for 31 credit hours that was in her contract this was a request that had been previously um to
the prior town administrator and uh and not followed through with or denied and so um in looking at the statement that or the clause that's in the current contract for the chief of police and the
um the request um I think at this point that um well let me read the let me let me go let me read the pause so um one second to find it educational incentive um it says the
town and the employee agree to an educational incentive that will award an increase in base salary for the completion of a bachelor's degree to be awarded in two parts 1,500 for the completion of the first 30 credit hours
and 2,000 for the completion of the additional number of credits 30 or more credits to complete the bachelor's degree um Chief Bridges had given us the copy of a transcript that did indeed
have 31 credit hours um however uh there are two things that stand out the these are the credits were not part of a uh current active enrolled uh
bachelor's degree program and um these credits were from the fall of 1990 and 91 uh between the fall of 90 and fall of 91 prior to the signing of the chief contract with this
incentive so that's kind of the background that I that I see here um and given that it's it's not part of an educational current educational program and that it they were achieved
uh quite a lengthy time prior to her being chief um I'm not sure this fits our our incentive as listed in her contract that was signed in 2022 can you read that section again yeah
yep educational incentive the town and the employee agree to an educational incentive that will award an increase in base to base salary for the completion of a bachelor's degree to be awarded in
two parts 1,500 for the completion of the first 30 credit hours and 2,00 sorry 1,500 for the completion of the first 30 and 2,000 for the completion of additional number of credits 30 or more
credits to complete the bachelor's degree um so this um so the at the time when the chief was hired there wasn't there wasn't a program no and this is this this
particular transcript with the 30 hours is not a currently enrolled program she's not currently enrolled in in a bachelor and wasn't as of the signing of her contract in 2022 right okay um so your recommendation so my
recommendation is that to to uh I guess to deny the the request for the payment of the first uh 30 credits for the 15,000 um I'm willing to draft a letter um with the with those points in it you
know so that she can have that and then um and her personnel file can have it for future you know um so that's my recommendation just because the the time frames are so and it's not an active program enrolled in
okay um do you have any questions um I guess I guess I'm wondering so when you do the educational program I've not seen it parsed out with like that credits right um so I'm not sure you know if that's a common practice
um I mean I can certainly see where where you're coming from if you're not currently enrolled and when she was hired she'd already completed this right so there's not Yeah I think that was the incentive
was to to further Yes to enroll and sort of the first part of it would be the first 30 credits the only thing I I noticed when I reviewed you know there there's a question about whether or not even much of this would be transferable
um if you went into a into a program now but that's not you know we don't we don't know all the Yeah that's the program would decide that okay um All right to go back to your question um the
prior chief had something similar in in his contract so I think it was brought forward yeah I think the in in progress towards completing the degree would make I think the most pragmatic for any employee yeah and we're
certainly not denying um you know in fact would encourage exactly further education you would revisit if she wasn't bold yes oh yeah oh yeah um okay uh do you want to make a motion
that um Yep i'll make a motion that we um we we deny the request for the educational assistance uh educational incentive um to Chief Burgess based on the the um the two statements that the the the length of
time and then not having um the currently enrolled in a program okay I will um second that um and you'll draft it um all right all those in favor signify
by saying I may be I frell I okay um the next item on the agenda is a request to disband the town administrator search committee um so this
is we like to get committees off the book because we have a lot of committees so when we're when we're finished as we are because we have a town administrator I'm very happy about that uh so I hear any major objections uh uh do you want
to make a motion make a motion that we disband the town administrator search committee um because we found one okay and I will second that um all right all those in favor signify by saying I nick
P o'neal i Daryl i appreciate the vote of conf yes i know it is right um okay the next item on the agenda um I
just want to see Okay I'll let you go and then um so next item on the agenda is um we do not as of uh a couple of weeks ago we no longer have a dog officer and
inspector of animals um uh our the one that we had up until very recently um was not able willing able to complete all of the necessary
certifications that the state requires and therefore um we're in the position because we don't want to be um you know without a dog officer and an inspector of animals um we have I believe Haley um
and and uh Chief Burgess did some checking and um we can join the Franklin County Regional Council of Governments yeah should have made Linda stay um um uh anyway so I'm going to hand this
off to you Haley to tell us about what you found out and kind of how we go forward from here um we can contract with them and they'll provide all the services they have access to a kennel um we have enough funds in the budget to cover now through the end of the fiscal year as well as
enough money in the budget to cover next fiscal year um so we could maintain the same if not greater service um for what I believe is it about $5,000 a year yes um there's a there's a um there's a onetime fee I
think just to join the agreement but yeah it brings out to about 5,100 for animal control so in that instance the um we would be part of like we're a regional building inspector regional health inspector this
is a regional dog officer and they do the inspector of animals too so both of us Okay um and they're certified they meet all the all the state requirements it's operated I think in part through the Franklin County Sheriff's Department
okay so that's I know they have a p they they have like a pound or something right and um we need to execute an agreement with them um to join um I have a draft contract i was just waiting to
get you know that you wanted to get the go-ahad okay anything that the language for both the the here and now through the end of the year and next year okay and get that to you and and as soon as that's executed we would have coverage then okay and is there um there's sort
of a central phone number and Yeah yeah i think and that's all in in the contract with the and then they work with the police department yes so the dog officer would be under the purview of of the police department okay um okay questions no I'm I'm glad we
found something so quick yeah yeah great um okay so we're not So will you you'll have a contract for the next meeting so you just want like a vote to proceed yeah okay so I'll make a mo a motion
that we proceed with the animal control services through Furco um and give Haley permission to go out and get the contract okay excellent and and just one last question um Oh you have to second
i'm going to um uh all those in favor signify by saying I bye barl I um and and that was all um incorporated into the next year's budget right i sent all that information
to um George okay as to put it in for FY26 okay all right great we have enough money from this year great that was good to be able to y do that that quickly okay um next item on the agenda
is the appointment of um Meil Mandel as the Shootesberry recycling coordinator so um as folks um might have been aware um our previous recycling coordinator um was no longer able to um take on the
responsibility um Mel has been the chair of the recycling committee but she is going to step back i believe there's a there's a new chair and um uh she would
be hired so she would continue to serve on the on the committee but also be the recycling coordinator um this is a job that um yeah can be thankless at
times i know within the last couple of years we had major issues with our trash um haulers and uh so the recycling coordinator is the you know along with the um town administrator gets those
kinds of calls um deals with all the um distribution of the trash bags which we hope people will start next Saturday or this coming Saturday the 26th trash bags will be out there and uh the more people that can show up and pick them up the
better because then folks in town hall don't need to be doing it um but that's where they all end up at the uh at the end of the distribution and season yes yeah um so um yeah I think she's been on
that committee for over 30 30 years is the fully steeped in the um and what the job entails so do I hear a motion to appoint Marilyn Mandel as the Shootsberry Recycling
Board all right any further discussion no only a big thank you yeah yes um All right um so I seconded right you made I didn't second i second and
all those in favor signify by saying I me i barl I really keep wanting to say stalker um voice say does it i know all right um next on the agenda is the town
administrator reports you have two minutes if you want to approve those first oh we have two minutes oh I'm sorry you know what i just Yeah okay um all right do I hear a motion to approve the minutes of April 8th so all right
any changes edits i was good um all those in favor signify by saying I person barl i and do I hear a motion to approve the minutes of April 17th 2027 so move
all right i will second all those in favor signify by saying I make O'Neal i barrel I and thank you Brennan for um getting those done in a timely manner we're really cranking here getting all caught up which is great um nice to nice
to be getting caught up on those um okay let's see so 10 administrator um so I can't believe it's already been two weeks like two years yes um so I didn't really have a specific structure so if I if I'm
talking too fast or if I'm not expounding enough just let me know okay um I have some updates i have some questions I need guidance from you on and then I can talk a little bit about future goals um so the updates I met with Jeffrey Arps uh last week we went
over it um I can you just um let everybody know who Jeffrey Ar is we know um who is doing who's helping us with our PAS billing and that whole cycle um that I can't even fully articulate right now um
but and then I also put an email into the executive director of the Clean Water Trust to kind of see what they're doing um Susie came by today and we looked at some of the paperwork that we have on file um Gabe did send all the
invoices to Tyen Bond for them to process okay um so we I think where we're at right now is they're going to process they're going to let us know a little bit about where we stand with the the expenses and then we just need to get that guidance on where we're at with
the two sets of borrowing and that's a little harder to unravel okay but that'll be part of the I'm sure part of the fincom's discussion tonight so that'll be there uh the ARO report can I just stop you there um so did we
did we determine that we in fact had voted for two for a total of I'm not clear on that okay but I think I think the answer is yes but I'm hesitant to confirm okay that that's the case i
still need to dig in a little bit about that okay were the invoices um ready for the second um well as far as I understand it she did all the ones to date and sent that to them so okay who
Who did that gage okay okay all right that's good so that feels on top of that a little bit more little bit yes i know there's still lots of questions slated but Okay all right okay
um so last week I also did a training on how to submit ARPA reports part of the training they just had you do it so that's in that's ahead of the deadline great that's finished i have a meeting with Elena Cohen from Joe Commer's
office next Tuesday so if you have anything that you wanted me to communicate to her um please let me know yeah one of the things that would be good to um to mention to her is that we are going to be applying for the rural development fund um for the storm water
task force so it's for the hydraologic the H&H study and then there was one other piece um because she was the one who really who came to us and said gosh you guys have never applied for this so it' be really nice to kind of close that
close that loop with her yeah i will also be meeting with the Furcog on May 1st um so I'll get a tour and get to meet more of the great key players there um I did go ahead and create a department head calendar that's not for
public use but just for my own self to know when people are taking planned time out as a way to consolidate that and my last update is so we had met as a group we being um Katherine from the board of
health the highway department in full um and oh gosh I forget Mary Beth Beth Wilson yeah um and we talked a little bit about the beaver dam situation that two weeks ago um so essentially what it
comes down to is we can implement a solution and we can have a beaver deceiver put in but it's going to obstruct passage through the question then becomes do we do that and take care of it or do we try to work with the camp and see if maybe perhaps they would like
to take over maintenance since you know they're they're having they want the access most um so that is a question for you oh so they would take over so they would do the maintenance of of deterring the and now I haven't talked to him about that but I would be
happy to but that was a the conversation was just okay so we can do it but if it disenfranchises the campers do we want to proceed with that course of action so the beaver deceiver would close off like they have access now from that far side
of the road they go under okay with their their kayaks okay or whatever they're entering and that's where It's it's right what is it Fiskbrook or something is coming in there the beaver deceiver is like one of those cage big cages
um and so something has to be done right because it's going to be flooding there's as far as I know the water's still moving so that it's not stagnant but you know there's juveniles and the dam is impacted so it's going to be harder to remove it and the culvert was
getting some damage to it too i think that that's what that inspection had said so the so the beaver deceiver was put in there is there a bunch of who does that there's a company oh okay beaver solutions and I
had Brian call them okay so yeah there all the things I didn't know but they can come in and I think it was maybe something like 2500 to do that and they do they do the clearing out then they do the clearing out because the debris is a contaminant and then they have all the
permitting too to handle the beavers oh I see so they it's better to engage with them right and they deal with the conservation commission too as they're putting in the um so was that the recommendation kind of coming forward from this from the
group yeah right and and we just have to um decide which way we want to go yeah i mean it seems to me that that makes the most it does so if you and we know beavers if you take out something they put it back in like overnight
right they get a little more inventive on how they're putting in their solutions to your and and I think beaver deceivers do have a a better um a better uh way of you know controlling the
situation um yeah I I know it's used a lot in Amoris because I think I was saying you know um when I did not walk down by station road there they had a lot of beaver deceivers there um and so that comes out of the highway
department was there any discussion there was discussion on that um I think the consensus we came to is that it could some of it could be used out of recreation funds or there is a certain acronym that I don't have my notes in front of me for um but basically there
was enough in little pools of money that we could make that happen with that for the highway in the highway department okay um and I think we've learned through the the voting safety is that the camp also uses other lakes in the area for some of their stuff that
provide other sort of um and there's a ramp too you guys have so yeah there is there's a public Yeah launching yep yep there's public launch right down at that end yeah yeah um okay so I'm I'm good with that
solution if that's what the recommendation is make a motion that we uh use the Beaver Deceiver and engage the solutions company to help us out with that awesome okay and I will second that
motion um any further discussion anything else no uh not on that okay all right so we'll vote um all those in favor signify by saying I this is good for my brain i have to like
stop and think i know we have um Okay so um some goals so we talked a little bit about that last week um for me the two things that stand out were efficiencies and grants um you know I I would definitely like to take a deep dive on
the website um kind of try out my my knowledge of HR and help with the employee handbook um oh I have to send you that first cap i'm sorry okay no worries um and then you know when I think efficiencies I also think of like how we communicate and what methods we
use so like as we talked about last week the organizational charts a little out of date okay so replacing it with something that's a little less visually noisy something all those line this is the
same but I think you can relay it so that people understand a little bit better yes um and I love graphic design so I'm happy to use that skill anytime um so that's kind of like my approach to things and how you know how can we people have a 10-second attention span
right um so we could be snappy so does this get incorporated into the employee handbook then or is it yeah we can definitely put it in there i have not Okay this is just a direct suggestion
this um put the that there maybe select board the town administered and then the rest of it move it like closer to the very middle yeah yeah i I'll I'll can we can talk about it a little bit just to show slightly different I think um to to
important make it a little Yeah yeah but that's a that's awesome i used to do it for Yeah great job okay great so I um I think I mentioned to you today when I stopped by that um I I had written a
bunch of stuff down so I thought what we could do is give you um that I'll I'll write it up because remember I had typed it and then I lost it um why don't I give that to you and then we should do
we should do sort of a final document yeah I'd like it to be a living document exactly yeah that we that we agree to um and what do you think about timing i mean I know we have to schedule a Oh
yeah i have questions about meetings okay oh all right yeah okay all right so why don't I So the first step is I will give you um I'll give you the the goals sort of the outline that I had done and then you can look and and see and then
when we meet we can go through them okay um that works for me yeah okay yeah so the questions I have uh when do we want to schedule the next contract negotiation for the police chief um when how do we want to handle
the post attestation meeting um we should be thinking about when we start doing linetoline transfers i'm just going to we can talk to fire um and then when to schedule meeting for goals and warrant review okay all right um All
right let's start with the contract first um I I think the select board needs to meet and I um I think I asked you to put her um Thursday so next week
um to see if the chief is available i don't know what day is it it's our off week so we have Tuesday i don't have my cell phone but I know my week is going to be open next week okay um it's our off week
so Tuesday yeah and I you know Tuesdays I think typically are okay for Eric why don't we Why don't we shoot for Tuesday um anytime or we thinking a specific time we can make it earlier than five o' you know that we have the
last the last one so do you want to do 3:30 or 4 or three um check tuesday tuesday tuesday what is the 29 okay forgot i know i know i can't believe I forgot my phone it was
charging it catch face with her too i just want to know how long you have a backup right because you need to talk to her so um uh Tuesday or Wednesday yeah and why don't we do 4:00 both of those days yeah we
can do four is 4 okay for you yeah yeah i can I can adjust my schedule so I'll just start at 6 okay tuesday or Wednesday what What is that that's the 29th uh Tuesday's the 29th wednesday and just for the viewers at home the Thursday meeting is just for the
negotiations right that's just the strategy for the negotiations right um Okay so that's good and do do we want to add the post attestation of the same meeting on the
29th or 30th as a dual you want it as do the attestation and then the and then the negotiation that's fine with me i mean you've been through the at attestation it is process the form is slightly different than it was last year
and it does require the authority the appointing authority which when we've had to sign one thing or another um we have we have talked about it okay and I know I've had um talked with Donna I
know we um and we could do it in executive session so um we can do the two together one reason one and reason three reason one and reason two whatever the you know all right um I don't know how you feel
you know yeah i it's it's not a lengthy process right no not um not that the form itself isn't there's no interview like your husband in the past so Okay all right yeah so let's see if we can do both of those in one um one session in
one session and um I you know I know the just in terms of the um uh the negotiation you know I have talked to I I I checked in at some point
or or D maybe she mentioned it last week i know that the that the chief had requested that her attorney be um present at the um at the negotiation but this is our executive session and we you
know negotiate contract negotiations um we don't have attorneys present you know if there was a you know disciplinary hearing or something like that um but you know it's not it's not
our practice and um the select board are you in agreement that yeah yeah I do agree no I did some researching and yeah that seemed to be the case there's not it doesn't explicitly state it but it is permissible for reason one it's not
common practice for reason two yes yeah and I I did go back I looked at open meeting law you know I just I looked at some other um stuff too just to make sure um that that we weren't doing something out of the ordinary so if that
if you would send that to her um uh and I think probably it's it's good in writing um uh those are the dates um we're not inviting outside counsel
um and yeah Wednesday Tuesday or Wednesday and we'll do the attestation at the same time um and my last question is did we ever submit a formal request to the legislators regarding the non-citizen voting yeah that's I don't I know that
that came back i don't think that I know Elena asked that question right um no and but we did we had to revote it for remember we had revoted yes so I believe
that I saw an email from Elena talking about the process right i guess it has to be filed with Aaron Saunders first it would go to Okay um him so we need to
send I believe we send him a letter um with the certified vote yep and um and then ask them to file in the legislature but so I'll just wait for
the letter um well letter we should draft the draft and in the files and we've done this once before with what was the other home we sent to them homework petition yeah it'll go yeah might not even apply now so we won't we
won't worry about that so we should do the letter um I you know what um uh maybe can you check with Grace counselor just um to see if she
recalls what you know a previous home rule petition and and what was sent to the um to the rep and so it should go to Aaron probably CC um uh Senator Cmerford's office and then
it's yeah we'll need a certified copy of the 10 bill and I lied i actually have one other thing um I have a letter from Troutman Pepper Lock about the P PA pas mitigation bonds and they are asking for
a letter from an appropriate town official describing the project in more detail so that they can determine the appropriate borrowing authority this is so that we could get the bond authorized um and please confirm if the town will own the PAS point of entry treatment
system and if the bonds will be repaid through assessment of the property owner so so this is from through the clean water trust is this because Yeah yeah it's um it's to get the borrowing
authorization for the 1500 15 15,000 um so is that did that go to Ryan too it did and I can send it to you if you want more overboard there's two bits that I have to do one of which was the letter I just stated and then they need
confirmation that the town has not voted to exempt debt service payments on the bonds and the limits of Prop 2 so I can just send that to you because it Well well Ryan should answer that he marked those as things that we Yeah that I
needed to confirm with him so okay I'll send it to you and if it makes more sense yeah um why don't you also send it to um the finance committee okay um actually George you know George and and um AJ
yeah and just check on that because I I I don't know the answer to that and I'd rather not hold you up i mean we want to keep this thing moving um yeah I would I would check with them
in Okay all right um I think we're good um let me just go through where did I get my agenda here all right thank you
um for that update um all right so the next item on the agenda is to have um uh an executive session and um uh they ask the select board to actually
before that um I'm sorry it just reminded me when you did the report um we we have a number of of other complaints that have been come forward over the last three weeks or So that we have not
scheduled an executive session so we need to gather those gather those and then you know I'd like to do it as soon as possible but I understand um we're uh so just if you could put that on your radar
and um uh we'll look at the um the next meeting is May ours May 6th yeah whether or not we can do it then so
um okay so this reminded me with this okay so um I am going to move that we um go into executive session for reason number one that's to discuss the reputation character physical condition or mental health rather than professional competence of an individual
or to discuss the discipline or dismissal of complaints or charges for against a public officer employee staff member or individual in this case the fire chief um we do not plan to go back into open session at the end of the
executive session so we need a roll call vote oops sorry need a roll call vote to go into executive session um do you want to second motion okay and so make peace in your eye and feral
um so goodbye to everyone say goodbye to Gail and thank you all for coming yes