being maybe I should move no it's you can why don't we change places if you would you be more comfortable right let me go to participant let me let people in first you don't have to Mo we admit admit there our fellow
people here I think it's go this way no it's easy enough we're just going I was halfway in your chair anyway you don't no doesn't that the the PA is Dro well Town manager may leave
that oh there is a difference thank you all right sorry about that everybody thank you can everybody hear us yes not in anybody's face there okay
here we go all right you ready I'm supposed to do this one right yes i c on my screen all right so I'm going to call the shury select board to order okay um so let's review the agenda
uh we have the first discussion about public forum for Lake wola um bylaw and our uh um as requested by our chief um Administrative Assistant screening and hiring
process um vote to approve easement for National Grid poll uh review historical commission request for authorization for option b for our town guide board and um the position of the guide board
slightly further back and the concrete foundation pad uh approved minutes from previous meetings of the November 19th 26 um December 17th December 30th uh
response to environmental notification Forum a gale Huntress with recommendation to disband Broadband P admin report and then we will go into an executive session for two um things and not return to open
session okay anything we need to add to that if we can add maybe we shouldn't but that's we have minutes from remember we had a quick meeting before the town meeting oh yes I took we took minutes for I did okay and there they are well
we should you don't have them on the agenda just fure they just keep going up on my case okay I have one unexpected thing I'd like to add to the agenda um the assessors have given us the contract
for Cai the tax M maintenance program on the assessors programming for the town and they are asking us to sign the contract tonight the contracts for $5,000 okay all
right we will add that in near pa um updates that work okay y all right so first let's have a discussion about the our our public comment I'm sorry I was rushing on does anyone here in the room or online have a public
comment okay Tom hi Tom um Rita I'm sorry you're not here because you inspired me to make some cookies and off um from remark you made once so just wanted to let you
know wish you were here you're really good oh geez can't believe it the one time I'm not there right I know okay um anybody else have a public comment at the
moment all right um let's move on to the discussion about public forum on Lake oyola bylaw that uh Kristen has um Kristen Chief Burgess has
recommended um so a little background for those that uh may not be aware um the suggestion was made by Chief Burgess to have an open in public forum we have received a lot of emails related to the
lake wola particularly with the safety uh committee we began and so it was suggested we do an open public forum and I believe the select board had thought that was a good idea which is why we have it on our agenda and so we need to
think about planning when where format and such so um Rita or Eric do you have some thoughts like did but I don't know if you guys have thoughts just read um Eric should I go
yeah go go um so I thought it would be good to do it um sometime in March maybe mid-march um I'm back in town on the fourth actually and really the fifth of
March and so it would be the following week and I just thought you know if things were going to come to town meeting that would give us you know six weeks before town meeting and that
um we would find somebody to moderate um The Forum and uh I haven't I haven't given a lot of thought to exactly how it would be it would be set up but I could I could do that
um and we would do it maybe at the elementary school and the idea a behind it would be to hear from the public which you know we've heard from a lot of a lot of folks about their thoughts about the the bylaw but I think we
haven't had a a larger kind of inclusive discussion and I know that um you know we've we we've had a lot of a lot of communication about this and it seems like um it would be it would make
sense to um to do this and I see Jennifer's here tonight and she did speak to this I think at our last select board meeting or the one before that um you know about having a public forum
so you know we might have some sort of a presentation um about what the BW the current bylaw is what some of the concerns like do a summary so we would have a summary upfront about what what
you know we've heard from folks um what some of the concerns are people who don't want it changed and then um and then let um let the good times
roll you uh I think for us you know ultimately you know we can we're going to get some sort of recommendation I assume from the Lola voting committee and
um you know we can choose to do something about the bylaw we can choose not to do something about the bylaw and I think we want to see what the what the committee has to say but what the larger Community has to say and honestly you know this is um this is something that
could go to town meeting um you know if there were changes proposed either by the select board um or uh through citizens petition yes I I don't disagree with you um I think the format at the school is
probably a good idea in person is a good idea um a moderator is a good idea um you think Paul would do that Paul Lions I think we should reach out to him I mean he's the moderator too
okay um yeah I think that you know um certainly we'll all take notes and stuff while we're there so um I could try um before I leave to put just a a preliminary outline together
that maybe you guys could refine just about how the evening would go kind of a an agenda for the night and what date did we want to shoot for did we want to do um so uh I'd suggest I I don't know when
meetings are THS there are a lot of meetings Thursday nights I was gonna say either the 13th or the 17th the 17th is a Monday and that that tends to be a day when there aren't a lot of meetings tues it's holiday evacuation
day it's a state holiday is it a state holiday oh we can't do it that day um so maybe the 12th or the 13th 1 13th work okay so can
um somebody reach out to Paul I do see a hand Melissa yeah Gail go ahead and I'm going to make a note to we have to talk to the school too yeah I just had have a question as to which
bylaw there are several Lake wola bylaws and I don't know if you're talking about one particular one or joining two and amending a composite of two I I don't was the it was the bo boating one I don't remember there are
two boating ones though that's part of the problem did one override the other one what would the dates on one has more to do with hours the other than they're different in in certain ways but they're also some overlap from my
reading but I'm not a late person so I'm not aw you know I'm not sensitive to all the um so we don't have anybody here from the voting committee I don't think right you've got Tom in the room and I'm
here oh all right oh Dave oh yeah okay so which what is the B one set of bylaws that was voted on the town it's just one yeah that's what I thought it encompasses everything okay I'm not sure where Gail is getting that but we have one set okay
all right that's that's all on record with Town vote yada y y okay that's interesting go ahead Tom um there's one bylaw regulation pertaining to Winter use one to to a type of watercraft
that's essentially a jet the personal watercraft and there's another one related to watercraft and persons using Lake whitea B and the last one I said aloud is the
one that our committee is addressing the watercraft in persons using like my yeah right thank you for clarifying that so that's the one Gale the watercraft one okay all right um so the 13th at the
school in person we'll contact Paul contact the school and did we have a time frame we would prefer yeah 6 to 8 or 6:30 to 8:30 but just two hours okay somewhere in there all
right then we'll make a notification to to everybody March 13 yes okay um is there anything else you want to cover on that particular item at all no um all right uh so now the
administrative assistant screening and hiring process okay we have two candidates and basically I'd like to know um who's going to interview them and if we can go ahead had and hire them
it's I my understanding is the last time the town ad the SEC administrative secretary was hired it was a decision made by the Town Administrator and um one of the select board members that interviewed that person so I'd like to
follow the same process but I wanted to give you the opportunity to voice in on that um since that employee also works for you folks I'd like to do it soon um because we're we're drowning a little bit and the bills area and stuff like
that okay I'd also like to getbody trained before the New Town Administrator comes on board um so what's your pleasure um I think I think having a left board member pop in um to the
interviews is a good idea okay um and um and Rita will be gone I'm not here he's exempt so I have the two of you what would you like to um I'm I'm willing to volunteer for that as since I
do that as Prof at the moment or either way completely um but either way okay is daytime better than nighttime uh no it doesn't really matter and it's okay with me anytime you're the one that's got the schedule I do I have
a flexible schedule for the next few weeks anyway okay um that I can that I can so do you guys want to to supporter sure [Laughter] first quarters nobody quarters anymore or we can ask to nominate
somebody oh actually yeah I'll toss toss a quarter do you have a quarter Tau something else okay whose heads and whose Tails um I'll take heads why not sure your heads okay yeah
BS heads Heads Melissa there you go that's actually a pretty fair way to do that I actually tossed a button row row row you vote now
like okay but you're both willing so yeah okay yeah all right all right that's that takes care of all right um and moving on to uh vote uh to
approve the easement for National brid so I had sent the easan a while back yes I'm hopefully nothing's changed on it except my name is now on it instead of Becky okay so we just need a motion to approve it and then um I will
sign it Thursday in front of the Town third oh that's right okay this just to be clear this is to give access to National Grid to get the power lines and into the new
library yeah um allows them to do that work so do we have questions for Gabe I know we're we all kind of looked at it with the poll hearing we we had um I'm okay I'm okay with it Rita do you have any
questions or anything no I'm I'm good I Donna reviewed it right um Gabe that's correct she raised a couple of questions that were addressed by Susie and Gail Hunter last meeting so okay great okay
good all right I'm good with it good okay so do I hear a motion to approve the easement for the National Grid po installation at the new library location that moves second she goes I here Rita second oh
second I'm sorry moved at the same time okay sorry okay all those in favor barl I Dr I make PE O'Neal I okay um and now to review the historical
commission request for the three things which is option b these are all for our guide posts um option b um and then uh moving slightly back and the concrete
foundation um Henry am you here to get oh oh there he is um to give us information on this how no I'm not sure how much more I could add um except for maybe adding
some rationale to some of the points um do you want to start first with option b yeah option b why um historically um that uh the guide board has has not had that that extra
Roofing um extension uh apparently it was added in the 1960s and um yeah I guess it will cost uh approximately $1,700
more to have that addition we would go back to uh what it looked like before the 1960s um I actually got a a picture of of the guide board from 1911 which I can share with you if you'd like to see it but yeah it doesn't have
that extra piece on top uh any questions about that is there anything functional about that decision I mean is it make yeah apparently not at least not that we could figure
out um yeah and and there's another rationale which is that uh you know apparently it was originally without that extra
piece uh and and the uh the the the the federal agency that governs these these kinds of things uh strongly discourages uh you know adding on new
new new sorts of things I'm not sure you know 1960s I guess that's we could consider that history but for most of its history probably did not have that okay do we want to take these individually or do we want to just hear
them all and vote on them all together yeah I think we can vote on them all together okay so moving on to uh the the conc Y Foundation I think uh you're all aware of that recommendation from uh Steve
smolski um keep the dampness out Etc um and we're applying for funds to do that as well as the the final phase of the the the roofing aspect of it um and uh the third point I think was
the uh the idea of moving it slightly 4 to eight feet from its where where it is uh considering uh the uh sight lines from both Wendell and what is the other Road keep confusing them
hollyville turns into lever yeah so Sidelines we checked those out and uh part of the rationale for that is that we looked at it just the other day and and the snow uh does pile up into
that area and we want to avoid contact with the snow so we'll make sure that there's the sight line are good um does that interfere will it be blocked by the war memorial that's there at all if it's back for well that that's
another fact another consideration you know that it not interfere with other monuments on on the um on the common okay does Rita or Eric do you have any questions or
comments no the idea all all this it come from CPA Grant theoretically right that's what we're saying that's correct yeah so there's a new app application that's in to to pay for the extra um costs associated with the the
changes okay so I'd like to make a motion that um that we authorize the the three um things that were presented to us uh
option b moving the guideboard slightly further back and the construction of a concrete foundation pad for the guide board all subject to the approval by town meeting of CPA
funds so move second all right any further questions or discussions all right um all those in favor Carol I st ey m M line okay moving on to oh moving on to
our approving our minutes um do I hear a motion to approve November 19th 2024 Ms so move second okay does anyone have any uh
edits or um comments no okay all those in favor arol I do I make peace O'Neal I um do I hear motion to approve the November 26 2024
minute so moved second okay uh any um edits or comments on those no I'm good okay um all those in favor Carol ier I make peace O'Neal I uh
do I hear motion to approve the December 17th 2024 minutes so moved second okay uh any edits or comments on those r or Eric
good um no I'll okay all those in favor arol I sh I make peace O'Neal I and last one for tonight uh do I hear motion for approving the December 30th 202 24
minutes so moved second right any uh comments or edits no okay all those in favor barl I Dr I make peace O'Neal I gab can you let
Geneva now get a big thank you for catching us up please thank you yes yeah definitely thank you for getting us caught up here well we're not quite caught up but we're getting there no closer than we closer than we were
I agree great um that's important work uh now to move on to the uh response to the environmental notification form for National gridline Expansion Project Michael so you all should got the draft
that I wrote um you know this is coming off of the last meeting where I basically asked the select board if they would be willing to do it and you guys asked me back if I would draft it so I did that um and you know I checked with a few people as I said in
my email um I had Beth wson look it over when it was all written um since a lot of it is Wetlands related there trees and wetlands um and if you're good with it I think Gabe just has to submit it on the portal
the EA portal and read it ask me there's a webinar tomorrow about this project so I'll attend on behalf of the town and if I learn anything thing but I mean the bottom line is I think we're just getting our foot in the door to make sure that um we get things that are
addressed in the environmental impact um report that we think are important to the town which looking at the maps I mean it's not easy to sort of discern but you know there's lots of tree cutting where they sort of want to do straight lines as opposed to sort of
selective cutting and figuring it out there's somewhere you see in the things like between 10 and 15 Wetlands either field identified or D um identified um there's two spots of rare species the other thing which is not environmental but I put in because it's huge is this
is you know at the bottom of a prad corner where the um Power Lins come in and if they're going to get have heavy trucks come in there I don't actually know if they if if there's a truck on that road doing anything I don't think anyone can get by because it's so narrow
so there's the school bus um you know it's just so I think they they need to have a plan for figuring that out and part of it is just Consulting with the town like that's part of their mitigation request is consult with the town before you do it so that they can talk to police they can talk to Highway
um if there's actual mitigation damage to the road talk to the select board um it's mostly to sort of get ourselves into the equation um I don't know how much um the state has to take of our input but it seems like we might as well ask um so that was sort of what I tried
to do you think there's any reason to have a bond for like if they trash their road that they have to fix it or yeah I think that well I think that's the whole thing like if if the state requires them to come to the town before they do stuff I
think that's exactly the conversation um because I could easily imagine you know the roads being pretty trashed at the end of up and down coming you know because it's not being on the road they have to sort of get off the road and up you know and I'm sure there's backing up
and turns and all those kind of things and depending on the season um and what's interesting when I was reading about that the forms don't address it the forms talk about work off of state roads so so they're assuming like paved roads that have width and shoulders you
know which is clearly not Pride Corner Road so or really some of our pay [Laughter] gr to be hon um yeah I was I was okay did did what
did the two of you think I was okay yeah no I thought it was a great letter and I'm really glad that you um spoke with Beth and made sure that she was um in in agreement I made just a a few really minor edits it was just grammatical here
and there and and just for um uh for Gabe and Melissa and Eric when I made those changes I saved it in our shared Google file and I think it just says copy of the letter so they were they were didn't have anything to do with the
substance just the you know there were a few like missing words but up Michael's writing well I mean four-page letter it was very impressive and I you know I love the way it was organized with you when you talked about mitigation so like
here's the problem and here's how you here's how you address it so um I think it's really thoughtful and and yeah it's a starting point when we have our discussions with them thanks for the opportunity so my only question is do we
want to put that bond issue as one of the mitigation is points in um in that Transportation do we want to add that to that that's my my only question or can we do that later or does it matter you're asking the select board
you're asking asking you yeah anybody where would it where would it Go Eric on the trans I don't have the letter open but um the last um the transportation Road in Road integrity and then proposed mitigation on page three we can ask sure we could put
something in there um just a bullet saying that um the town would expect the contractor or whatever we're calling them to provide a bond um what is it called Michael because we
I know this has come up in other areas Pond of shity yeah it's it's really for the road um probably doesn't well maybe Builders does Builders I never heard
I uh I think you know I oh goodness it's not really Bond not really Bond it's a term bond or what it's an escaro payment I mean they're stuff in
escaro against f d they and they don't fix it and you know then okay we we fix it but we charge them we take their money and is that a remediation trust I it's too formal yeah okay safety
deposit I think if you I think if you put Bond or um or uh reimbursement repair reimbursement I think why don't you say um the town of Shor will secure financing against um Road Dam you know potential Road damages so we don't have
to name what it is it's just about getting Advanced financing that's okay for unre unrepaired road damage or something like that because they don't if they tra the
road and fix it they're fine yeah you may put in there to Prior standard is their standard of fixing a road may be very different from ours that's right that's good point so how does that sentence get
added to this do we have to do this tomorrow or it doesn't this have to go in it has to um it's the dead Line's the 13th today is the 11th right so I mean I don't know what gab schedule is like um I could I mean I can't get into your Google Drive so Gabe are you around
tomorrow no I'm not I'm sorry about if you the sentence I could I could so when you said EA portal I don't even know how to do that so what is it there's a in the email I sent there's a link to it
and so there's a web page that has all the EA projects it's basically a table and then on the farand right it says comments and you click on that you have to register um you know just as a user so I I'm assuming we put in town of shutesbury and then you just upload it I
didn't try it out but it seems pretty straightforward so who's signing this letter uh it has all three of us but we probably should put one signature on it right or um yeah why don't we put um maybe Melissa your signature on behalf of the
select board okay and then I I I can figure out how to upload it are you sure yeah I mean if not I will call Micha okay I'll I'll resend you the link Melissa just to make it easy so you don't have to dig through it I'll also put it on
letterhead too cool I'll take that take off your plate and Melissa you saw the the copy that I put into the Google folder okay wonderful thank you foring that Michael sure thank you
guys thank you Michael for doing this to GE that okay perfect or do do I hear a motion to sign the letter and submit it we didn't take a motion so moved okay I'll second okay all those in favor Carol
I I make piece of No I um moving on to uh Gail Huntress has recommended that we disband a Broadband committee
um so with with the establishment of internet and um the mpal light plant it's going around government do right or disbanding Broadband um I believe that was the that was the
background behind it unless I'm missing something something else her her email is in the um in the shared I can read pieces of or you're going to post it I'll bring it that yeah um actually why don't you read it because I didn't sign in on my other
computer to share so I'm going to read the body of it because the intro is just telling you the history of the Broadband so the shutesbury Broadband committee was formed in 2014 with approximately 10 dedicated members over the next decade
they did a tremendous amount of work and in 2017 an elected MLP board was established with five members it was restructured to consist of three members plus a paid managerial position this model has proven to be effective and
sustainable for long-term network operations for leadership and to meet the needs of the community currently Craig Martin is the sole remaining member of the Broadband committee so there's only one member left who is not also part of the MLP
board he has expressed willingness to stay involved informally without holding an official title going forward we welcome the participation of any interested community members at our meetings providing an opportunity for
those who may wish to run for an elected position on the MLP board in the future with the original charge of the Broadband committee now complete and an ongoing management structure in place we believe it is time to close the
committee um thank you for your consideration Gail hress thank um any comments or discussion no sounds like a good idea one one you all right
um without them we wouldn't be doing what we're doing right now in this room with zoom and everything going at the same time so a big thank you to all of them um do we hear a motion to disband Broadband
so all right I'll second all right oh all those in favor Carol I I make peace O'Neal I okay okay um now on to Town Administrator
updates or report I'm sorry so the first thing I'm going to go over is the thing I added to the agenda tonight um the assessors have contracted with caii Technologies which is a map company
and they have a scope of services and they do parcel they do your internet with a name and the parcel and all of that so the contract is for the 23rd of January 2025 it's for one year and it's
$2,000 to maintain the math and $3,000 for the um system itself so we can either have send it to you I have you have not seen this contract so but it is
a standard form CI Technologies is used by all assessors across the state I don't know if you feel like signing it tonight um but I wanted to present it because they asked me to and that's basically the story on
this my only question how to just compare what we're doing now MoneyWise I'm not sure um it's continuing this is from the um assessors it's continuing to streamline the administrative process
and help control our maintenance service cost for all our clients um I'm not sure where it includes what um the assessors are doing now except for that pretty much streamlining it computerizing it having
it at the fingertips um I can bring it back if you're more comfortable at the next meeting um what are your thoughts Rita and Eric do we want to sign it I think I've seen it in the past I
think yeah um I'm okay with it there not a lot of money so R are you comfortable with signing I'm fine yeah all right so um do I hear a motion to sign the TX map maintenance contract
for the town of shurg so move all right um you're second second second no the two of you are doing it at the same time um all those all those in favor barl I
do I make peace O'Neal I so it looks like it wants all three of our signatures I can use Rita stamp since she's leaving all right here I'll let you sign it first then all right
um next okay think so the next thing I need to talk about is the search committee for the Town Administrator has out of the 12 applicants select they've interviewed five and they've selected three to present to you for final
interviews um I've notified all three candidates we have picked March 6th as the interview date that is a Thursday um we're trying to do it as soon as Rita is back and adjusts to the time frame that her body is going to
adjust to um so I'm not sure if you want to do it in the evening or if you want to do it when when would you like to schedule the interviews it could be evening so that it's on the zoom so that the public can come and see it a lot of times there is
community interest in it I think we probably should stick with that a moment okay so do you want to start in at 5:30 there's three people interviews basically will be about 30 minutes each and Rita um went ahead and drafted some
questions that she forwarded to you folks if you would like to add questions please email them to me and then we will sort them and let you pick the final ones okay I'll edit them and get them back out to you so we approve them
before we go into the interview okay um so do you want to do like 5:30 so each would be about a half an hour would be um you can have some time in between it is a public meeting so you might not want to discuss them in between the
interviews but at the end of the discussion at the end of the three interviews that's when you discuss who you're going to hire I me just so there's a breaking between we can do that like five minutes ores or something yeah we can
go gab how long how long were the um the initial interviews initial interviews it depended on on the person they went 20 30 minutes and then a couple of them went 40 minutes um
so it really is fluid I can book them for 40 and then you have space in between each one yeah I think we should book it for a little bit longer and you know if you look at the questions I submitted um that I S
drafted um I just think half an hour might not be sufficient right and you do want discussion you want people to talk about back and forth so you want 40 minutes yeah okay so we'll start at 5:30 did I get
that right yeah does that work for both of you okay I'll schedule those people to come in um and then we have some things that um Eric kindly brought up to me that are kind kind of hanging out there that we haven't 100% completed so
I wanted to review some of them we have present Gabe can I can I stop you just one second because I I wanted to um talk about so we're going to do the interviews and then we'll decide that night and we can do that either in
executive session or an open session usually you do it in Open Session but I don't know what history shoots Berry has have you done it in Open session or private you're not negotiating Ben you're not negotiating
with them you're just making a job offer um can we check just yeah so we would have the three interviews and then I don't I was under the impression that we could deliberate in executive session but I could be
wrong I can check that with Donna I never seen that but that doesn't the only thing I have as a point of hiring was
um with more than one candidate was police chief many years ago and I do remember going into executive session um and then coming out and making our decision in public okay because that makes sense to me okay so
yeah okay all right but we couldn't discuss our decision so we were careful not to make a decision in um couldn't make a decision okay right but weate it's just like talking about people yeah I know good yeah so I
remember us going into executive session kind of having that uh that process but we didn't vote anything we everything everything open otherwise okay okay I will double check with Donna just to make sure yep um but plan on it if she says that's the way to
do it okay so we'll we'll schedule it the only thing we're doing March 6 is the interviews we're not adding any other business to the sched single topic yeah okay
so um a while ago we looked at the Town Hall policy it was an update of the Town Hall policy we already have but I don't have us closing that out and voting that we adopted it or not I can put it on the next agenda to
review um I don't expect you to make a decision tonight because you don't have it in front of you but I did want Town Hall use policy yeah I think we I you know I just came across it and I thought that it was voted in November am I imagining this I I I'm not
sure where I put um back in November minutes I didn't think it was you know what I'll I'll send you um I was I was just filing all my meeting stuff so that's where I came across it um and
then we had the one for for uh the snow cancellation one I don't think we had was that the other one we had out there um we had mentioned to having one yeah but we didn't I don't think we finished I don't think we did it no I don't think we did it but I'm pretty sure I saw a
voted Town Hall use policy okay that might be right we definitely rewrote it I know we wrote yeah I'll I'll send it to you I'll look for it after the meeting and then I'll send it's given us the November 17th November meeting minutes I think we
voted on them tonight yeah meeting yeah we were meeting um we well no we weren't yet okay we'll double check that okay um so one of the things I wanted to talk about we rearranged the room um we are looking
at capital h capital expenditures do we want to put anything in the capital planning committee for um doing some work on the town hall now I have talked to the buildings committee they've told
me to write something up but we haven't formally talked about painting this room I had mentioned that I had somebody come in for soundproofing um and we have a couple of issues with the doors not shutting right
so I wasn't sure if it's too premature to do it right now and we should work on making a list of things we need to do to this building some of our ideas we don't have any money to do anything right now so we may want to paint this room we may
want to put um white insulation over the pipes so this black Isn't So attract unattractive anymore we may want to do curtains on the windows or different Lins does anybody want to do anything to the building down here you just listed
everything I was thinking yes yes I was part of the the renovation party for the other room so some of it can definitely be done with volunteer labor um and volunteerism um so there's there's some with little cost to it like painting and that sort
of thing I you know little smaller cost right um but then the the acoustic foam or Acoustics yes is something I think we really should think about that piece um I meant to early on is this working better tonight yeah being on the other
side tonight um you guys are not that clear I mean it's it's kind of fuzzy I mean I know what you're talking about but um because I do but somebody else you know stuff gets
lost um like when Tom talk spoke earlier I couldn't really hear very well what he was saying and um it's it's not yeah it's a little it's a little bit like you're in a tin can so I'm not sure
if some sort of sound proofing would help that if you know curtains like something that absorbs sound um would help but it's definitely not um ideal and I just think it's an unattractive
room so that's where I started but you know but I know it is it some work yeah that we could just you know Spruce it up some but you know we would have to have some sort of a scope right and a and a
budget and you know I would hope that we could have the buildings Committee just come in and talk to us about I think Eric you had met with them right yeah I met with Steve down you know informally not not you know
informally yeah but yeah I think having them come in having a couple of them come in just just to come to a meeting for 15 minutes or even on Zoom or whatever and just what could we do what would what are the what are some of the options to spruce up the place that's all and what might it cost us right yeah
well that's obviously because maybe it's just materials and we could get you know volunteers to help um do some of the other stuff yeah you know the painting part and and probably wrapping the pipes could be volunteer um so I could build
some repair dollars into the town hall maintenance budget but I really think since they do have a budget to repair Town Hall buildings that your idea of bringing in the building committee and talking to them is the place to start
yeah so I can then yeah yeah to the next the next meeting so you have you guys have the poll hearing and then there's another meeting the the only one I'm gonna miss other than the poll hearing it's like the 25th or
26th okay yeah well we can get the ideas together and and then um you know pick pick out those ideas of what volunteers could do you know for lower cost if we you know and then what we want to pay out so one of the things I was made
aware of is that the elevator has a control board issue and it's about a $5,000 repair um I H have tried to dig deeper into that um but I have yet to connect
with the fire chief on that topic and he's the one that knows the most about it um my understanding is the reason we keep having trouble with the elevator and the elevator opening the door and not closing and not working properly is
a control board issue and that is why the fire inspector failed the elevator recently and because the repair was so expensive it wasn't put into the budget um when I first came here and we had the elevator was broken down I was told it
was a Wi-Fi issue that the elevator wasn't talking right to the um Wi-Fi and then sending the alarm out but the control board makes sense to me because I don't know why it would yeah so we do
need to think about talking to the building committee about getting the money to repair or having them help us look into what to do with the elevator um so that is the one big issue I know of in the building the other issue I
know of is the sink in the front of the building where the coffee room is that doesn't drain right it backs up there's no hot water coming out of the faucet it takes forever so I don't know if you know replacing it with one of those ond
demand heers would solve that problem or whatever but those are the two areas I've identified that we need to deal with um are those two things yeah we do need to have an ADA accessible building yeah yeah yeah the elevator
needs to get addressed ASAP could you guys meet with them on the 25th at your meeting on the 25th I can ask them all they can yeah it doesn't hurt to ask them what do you
what do you need from Lenny um Gabe well I was told that Lenny and be I hate to go down this road but Lenny and Becky knew about the control panel needing to be replaced but it because it was so expensive they decided not to put it in the budget
now I don't know if that's fact or fiction I'm just being open about the whole thing because we need to figure this out um but he hasn't responded yet to me I did email him and ask him about it um I need to get to the bottom of it
and then bring in the elevator company I don't want to pay to have them come out here if if this isn't true I I don't know why we keep breaking down but we keep breaking down and every time I turn around the doors are open in the
elevator Lenny has to come down here turn turn the key and get them to shut and that to me is not accessibility and then you have the little one up front that you're not using because the table from the town clerk blocks that one so that's a
problem but her office is location is a problem I know in the future there's dreams I'll phrase it that way of moving the police department to the old shsb library and then you would solve the problem by moving to town CL up into the
warmer room away from that could could we get her a Dutch door could we split her a door so she doesn't need a table like that I don't I don't know we could but I don't know I know that room is awfully
cool that is something to look into but I don't know why she has to have the table there it is blocking that elevator and it shouldn't it has to the room is just so small you know that's probably they have the table in the hall
right I know a lot of people use it so so those I'm just discussing it because those are building issues that we're having to bring up to the building committee um we need Solutions so the Dutch door may be an easy solution that where they have and and I I have one I
got it at BJs it's a small table I want to say 4 foot and it goes counter height it could go over in that corner um toward the door rather than toward the because it seems like it's a space that she uses to write and all that sort it is when
people so maybe uh let me measure that space and see if that would work um or just maybe we can get a small you know table um in admission we used to use the medical tables over the bed the hospital ones because they went up and down and
we used to do filing stuff on them so maybe something of that nature that is on Wheels and can be moved I don't just as a quick solution but the building really needs to be um accessible if if someone needs to have that so so I think we should yeah have a conversation with
Grace and some solution Okay so we've gone over a couple of my building issues that we need to talk to them about and get us on their radar um to doing some things the
last thing I have is the select board we have the budget is 90% complete we're waiting on insurance quotes to come back in we're waiting on the debt schedule um we're waiting on some estimates on
interest for the debt you had three borrowings this year so we need to pay some interest and we're trying to figure out the library borrowing so I thought I know that you folks typically go over the budget with the um finance committee
but I also kind of think you should take a look at it now okay and you folks know better than I do what in the past your building expenses here have been um so I
can send it out to you and if we want to go over it during the meeting just go over it um before you meet with Finance so that we can ask questions I can research stuff that you're curious about health insurance is up
[Music] 19% they had a huge increase this year it's due to Pharmaceuticals that affected the budget $115,000 so you've got some major hits happening to your budget your retirement
assessment was up so that affected your budget by 70,000 so and I'm not even talking the school yet you guys have gone to the school budget Town thing so you know that better than I do um
so I think it's a good thing for you to become familiar with where we are and then when you meet with the fincom you have the background on it so I don't yeah okay so do you want to wait till
you get back Rita for that too so you know I I think you guys should should go ahead and do it and then I can watch the um watch the recording and when I'm back so I will book it for the 20 for the
28th meeting the next February meeting and I will in in advance of that send you what I have to date um knowing that we're working on the debt and the school those budgets aren't finalized in there and neither are the insurances we're
working on the quotes um so that's all I have tonight if you have something for me or you want me to work on if you could let me know uh well email me that's a good idea right um well here's a question so what
you said about the elevator I think we can tie this in to be able to talk to about it right now so if if the elevator is having Wi-Fi issues and we know that the copier was also not connecting or whatever so in when we all got uh
internet into our houses we have the option of having a stable ISP or not stable I think we all have you had to request it from from well Broadband now it's it's the MLP let's have Gail see if she can give us a
stable ISP and see if it solves The copier and if there is a Wi-Fi issue with elevator um once the board gets replaced maybe that'll help it okay um it's just a thought that I had today as
I was thinking about The copier okay you can't scan with a copy of used to be able to scan and it would go to somebody's email and we can and the Canon guy came out and tried to work on it he could not get it to work either
and it's very frustrating and Rita and I ran into it today because we tried to scan it couple you know the MVP Grant we scanned it it did not copy well on the scanner and it cut off a signature and the state said not going to accept the
contract we can't read her signature so today we had to have it resigned took it over to the library and scanned it we shouldn't be wasting time doing that yeah got get is there a way to get out of the the Canon contract and get an
actual machine in there that's a little above what we actually need so we can function and maybe eliminate the printers and all the offices eventually so we're not spending thousands in toner as well over the course of the year I can call I don't know how long
the contract is with Canon I don't know how how old that machine is but we do have a a service I'm happy to jump on that wouldn't help if it needs to be yeah I think I think that's low hanging PR we can probably
that so okay it's good point all right because we don't if it's a right contract to a copy or company you don't have to buy toner it's part of your contract and then and then you know as we sign warrants I see all the different toners are buying for all the different printers I to exp it's just having one
printer in the building scan copy everybody can use it gets them up away from the desk it creates a healthier work environment and um less frustration across the board for everybody so you know I would appreciate that
would I will with the scanning it's amazing how much I scan yeah so okay okay good enough okay so I think that's the last item there we yeah thank you we have to go executive session thank you
yes you can let me take one before gra thank you thank you Tom thank all right so we will be heading into um executive session for reason
number two which is I have to scratch it on my mouse it uh no I got it um for reason number two which is to conduct strategy session in preparation for
negotiation with the non a non-union Personnel or to conduct collective bargaining sessions for or contract negotiations with non-union Personnel um in this in this case uh two sessions for chief contract negotiation and to
approve the executive session units for the Town Administrator previous Town Administrator negotiations so do I hear a motion to go into an executive session and not return
to open so move okay uh we have to do roll call vote I need a second on that second um all those in favor arol I stalker i m PE I okay and close my door
okay and I'm GNA um turn off I'm gonna close well I'm GNA leave this one up so I can share um but we will turn the recording off so because we don't record executive session so give me one moment to do that