All right, everybody. Can someone just let us know they can hear us on the screen? Eric, can you hear us? can't hear you. You're muted. We're just waiting on Eric to unmute himself before we can start.
>> Here we go. I'm I'm here. >> We go. Good to hear your voice, Derek. >> Well, I like hearing it myself. I am uh going to call this uh meeting of the Shootsbury Select Board to order
today um on June 17th at 5:00 p.m. Um I'm bringing the agenda up real quick. Click. I am connected to the internet. The internet is not working for me. Give me
one second. >> Share mine. >> Oh yes, I will share yours. Thank you very much. Um, so, uh, we have on our agenda tonight, uh, call to order, then review the agenda, which we will do now. Um, and
we will uh do public comment and then our general rule business items. Our review meeting minutes from June 3rd, accept uh a resignation letter from assistant town treasurer Gabe Vulkar. Accept Linda Newcome's letter
resignation from uh part-time police officer. Vote and sign for community preservation committee CPA grant. Review vote review for vote on the annual town appointment for FY 26 starting June uh
July 1st. Uh review sorry appointment of John Arstock to associate member and Kathleen Logos uh for full-time member to the zoning board of appeals and reappoint of Tom Seaffort as associate member from planning board. Um that will
be a joint session with the planning board. We will then have our TA report and go into executive session for reason number three. Um and there'll be two matters we will handle from there and not returning to
open meeting. Um Eric, did you have anything that had popped up between posting our agenda and our meeting? >> No, I'm all ready to go. >> Okay. Haley, was there anything that we needed to anything that popped up within
the last 48 hours? Okay. All right. So, let me open uh the comment up to public comment. If you're on the screen, remember, use your raised hand feature. If you're in the room, raise your hand um physically. So, is there anyone who
has public comment? Okay, seeing none, we will go on to general business. So, um, reviewing the minutes of June 3rd. Eric, did you receive them? And, um, >> I did receive them. I was not here, so I
um I'm not I can't really vote on those. I don't I I would not know. I assume they're correct, but I don't know that >> we can't approve with just one voting. Um I have always seen it be the case in Ammerst where if you believe that they
were um you know submitted in good faith and accurate then you can vote to approve them. So you have that option or you could wait. >> Great. Um our practice has always been to make sure there's two select board members. So why don't we put this on the next agenda before um whatever the
meeting pops up. Does that sound okay, Eric? >> Yeah, that's fine. Great. Thank you. We always want to make sure we we try to make sure there's two of us there. >> Excuse me. >> Hi. Um I I So I know we've already moved
on from public comment. I just there's someone who is in the waiting room who wanted to give public comment. >> Um I don't have anyone in the waiting room. >> Uh let me She says it's my mom. She says she's
waiting to be let in. Uh, I'm going to send her a new link. Did the link get reposted? >> No. >> No. Copy link.
Paste. Try new link. Melissa says, "I'm texting my mom right now. All right, Grace, I'll watch the participants. We can handle the next. >> Thank you. Thank you.
>> Um, so, uh, we have on our thing to ex, uh, accept the resignation of Gabe Vulker as our assistant town treasurer. Do I hear a motion to accept the resignation of Gabe Vulkar?
>> So moved. >> Okay, I'll second that. Um uh any comments or um questions, Eric? >> No. >> No. Just so we should send a letter of thank you. That that would be all I'd say, but I think that's sort of standard practice anyway.
>> It is. and and usually we thank um thank the person that is resigning for all their work and she was our town treasurer, assistant t or interim TA and assistant treasurer for many years all encompassed in that. Um so we want to
give her a thank you. Um, all in favor of her resignation, >> stalker I >> make peace O'Neal I. >> Um, okay. I think I see a demon. Can I ask the person that um has just
come into the meeting that oh with the phone number of uh with just the phone number on the phone? Can you >> Yeah, that probably is me. Can you hear me? >> I can hear you. Who is this?
>> This is Dena Stander at 106 Road. >> Thank you. Can you um inform me when there is time for me to make public comment or ask questions about uh road conditions? >> Um well, we are past public comment, but
um Eric, >> so I was waiting to be led into the waiting room and and you can't not listen to me today. There's a very dangerous situation happening. >> I I I have >> board members. >> I need two minutes to tell you.
>> Okay. I'm I think that's fine. >> Okay. Uh >> so here's the situation. Um we have an inexperienced highway department chief um who is mangling the roads. I'm sorry. I don't mean to say this and it's not a
criticism of him. He's just not experienced and we need to provide training for him. That is my one of my concerns. But right now, just below my house at 106 Sand Hill Road, on the right side of the road, we have a ditch
that's almost 3 ft deep, um, that's already starting to degrade and and poses a really huge safety problem. And it's not the only place. I know all the roads are a mess. Um, I wrote to you. I
heard back from Haley, but not from anyone on the select board. I am in a board meeting for a nonprofit organization that I work with and I have to go back to that board meeting. But um we're in a veryation with our dirt
roads. It puts payers in uh a vulnerable position if if someone's injured because because we all pay the bills. And I I just um I want to hear from the selector possibly in writing um that that there's
a plan going forward that that um gets him more training um because this is really serious and the roads are coming apart. My Sand Hill Road I they did a lot of work on it, but the rest of the road is a mess. There are holes that are more than 6 in deep um in many places on
the road. So um I've never seen it this bad. I've lived here for 28 years. It's never been like this. So, um yeah, I I'm sorry I have to run, but thank you for listening to me. I will not take anyone's more time, but um please tell me there is a plan going forward that
addresses training of our highway department crew. >> Uh thank you, Dina. We we do also have to remember we are in a weather cycle of of a lot of rain and wet. >> No, no, no, no, no. I've lived here for 28 years. Do not give me about
a weather cycle. Do not. The road isn't being wellmaintained. If it's wellmaintained, it holds during weather. >> Do not do not. Okay, this is this is not about a weather cycle. >> This is about we need to train our
personnel in town so they can do their jobs well. >> He does have a plan. He's shared that with the select board at many levels. So, we will we will uh answer you your uh request. answer me by making the road by my house safer and calling and please
somebody called the telephone company to make sure those polls are still stable. This is really serious. It's so serious. >> I'm gonna we have to >> not there in person. >> Um we don't usually with public comment respond to to people who have public comment.
>> You don't need to respond. I'll go. But thank you very much for your time and consideration. >> Thank you. Okay. Um, so moving on to our next topic. Um, we have the, uh, resignation
of one of our part-time police officers, Linda Nukem. Um, do I hear a motion for a resignation of Linda Newukem? Eric, >> so moved. Okay. >> And uh we'd also like to do the same as
we always do and thank her for her service for the number of years that she was on our police force. Um we do appreciate that. Uh all in favor Oh, I do. >> Oh, okay. Um I
>> I'll do make peace O'Neal. I Linda does have her um hand raised. So Eric, can we entertain a comment? >> Sure. Yeah. Yeah, absolutely. Okay. Hi. Sorry, I'm not used to doing this on my iPad. I don't know where all the
buttons are. Um, I'm just asking that the residents of Shootsbury come together and try and figure out what's going on here because there's a problem with the police department and there's a problem with your select board right now. I think everyone needs to come together.
>> Linda, we're not going to bring the those issues into our meeting that they are of personnel nature and we don't discuss those in um a select board um meeting, but feel free to email us anything you'd like us to know. Okay. Um,
oh, and sign. Okay. Uh, thank you letter also to give I got time to Okay. Um, do I hear a motion to vote and sign the community preservation commission
committees CPA grant agreements and these are Haley? Can you give us a little rundown? These are what we had voted on at town meeting. Okay. So this is just the next follow-up step. So we sign, pom pom signs, and then Matteo will get these where they need to go.
>> Okay. So let's take these one by one, Eric. Actually, um, >> sure. >> So do do I hear a motion to sign the committee preservation act voted at town meeting for the uh
guide, the town common guide board. >> So move. Okay, I'll second that. All those in favor, >> stark or I >> Okay, I'll um do I hear a motion to uh
>> Oh, make these on your eye. Thank you. Um thank you. I appreciate that, Tom. Um, do I hear a motion to um vote to sign the community preservation agreement for the historic guideboard
restoration project phase two? >> So moved. >> Okay, I'll second that. All those in favor? >> Stalker I make >> P O'Neal I. Um, do I hear a motion to uh
vote to sign the Community Preservation Act agreement, grant agreement for the South Brook Conservation Area Trail Repairs? >> So moved. >> Okay. Um, I'll second that. All those in favor?
>> Stalker I >> make P O'Neal I. Do I hear a motion to uh vote to sign the Community Preservation Act grant agreement uh for the West Cemetery Preservation Project?
>> Stalker I so moved. >> I'll second that. All those in favor? >> Ster I O'Neal I. Oh, just two more. Um, do I hear a motion to uh vote to sign a community preservation
grant agreement with the Lake Wyola Dam Preservation and Repair? >> So moved. >> Uh, I'll second that. Um, all those in favor? >> Stucker I, >> Lisa O'Neal I.
And the last one is, do I hear a motion to vote to sign the community preservation act in for agreement, sorry, agreement for invasive plant management at the top of the lake conservation area? >> So moved.
>> I'll second that. All those in favor? >> Stalker. >> I make peace. O'Neal I. >> Okay. Correct. I'll sign those at the end. Is there two signatures? >> If there is Eric, I plan to make a house call to get your signature at some point.
>> Oh, boy. >> All right. Um, now we are going to review for both the annual appointment list um either by committee or alphabetical. >> Oh, wow.
>> You're choosing. Oh, wow. Okay. Um, well, they're one and the same, right? Just organized differently. So, um, Eric, did you have a chance to review the appointment list for our town committees? >> I did. Um, I'm wondering I I just know
in a couple of cases there are people listed there that like I'm speaking in particular, maybe I see Mark, so maybe he can comment, but like the Lake Lyola advisory committee has some people on there that basically don't go to the meetings. So, I I don't know whether that matters or whether they just should
be on the committee anyway, but I I just point that out. Um maybe Mark has a thought on that. Um >> that that was the only thing I noticed actually. >> Mark. >> Uh yeah, thanks. Uh yeah, there there's
one person who has who's had some I would say personal problems the past year. uh and um and he's getting over that and I really I believe he'll be coming back as a regular member. >> Okay. >> And that's we we don't currently have a
conservation commission uh member. Uh and uh when Walter retired as an emergency management director u uh we've never had a new EM EMD on the committee. So we're looking for that. And uh there's we've never had
a planning board member in the 25 years that I've been involved with the with Elwax. So um um so those are the four those are we have three openings and one that's you know that doesn't come to the meetings but does read the minutes and
and gives comments in the background. >> Okay. >> All right. Um those the other ones Can we appoint um Lenny to this as the emergency management director or is that
is that can't is that one of those things you can't appoint him because he isn't here. >> Um I think we should probably ask >> Okay. >> Um >> we should also investigate if if Lenny's too busy, we should investigate uh the possibility of some of him designating
someone from the EMT to >> That's what I was going to ask. Yeah, I was going to ask him that. Yeah, >> that's a good idea. >> To make sure it's not a select board member because there's already one on there and that would be um we'd have to post everything as a select
board meeting. Um so we don't want to make that burden for you, Mark. Um so did I hear a motion? >> The the motion would be to approve the list with those corrections. Is that the idea?
>> Oh yes. >> Um I believe there mentioned about seeing coordinator on that appointment. >> There is there is I and I had spoken to Haley a little bit earlier. Want to do a little bit more research. Um so we make
sure we follow the p you know make sure we follow what um the committee charges and all of that. We're not We haven't We need some backup, you know, just to make sure everything >> I don't understand. Can you clarify, please?
>> So, like um Mark had said, there hasn't been anyone from Planning on there for 25 years, at least since he's been on there. So, we want to I don't know the back history for that. So, we don't So, we want to make sure we're have enough members and we don't have even numbers
and all of those on that. There's a planning board in charge and planning board coded to >> that. I understand. Right. Right. And we we understand that. So, we're going to take a moment to to make sure we >> we follow the the background and the >> sound as though you're giving this
heightened scraping >> compared to other tending board appointments. >> Uh, no, I don't think so. We just we we want to make sure that we heard >> going for a month and it was on the June 3rd agenda to come back onto this
agenda. >> Uh and we didn't put it on there because we wanted more information. We'll do some more research. >> But there's no research that I understand is not available in the wording of the charge. What other research would there be for? >> I don't know if Eric has seen the
charge. I haven't seen the charge. So, we wanted to take a moment and just make sure we have that like he's mentioned the ED. >> When did you become aware of this matter? >> It it's every time we appoint people. >> It's my understanding you became aware of this matter on June 2nd and you
haven't looked at the charge yet. >> Is that right? >> I think they're just asking for more time. >> Yes. >> But that would not allow the fulfillment of the fiscal year 25 appointment from the planning board for the representative to the We we we very well
will have a meeting in next week too. So Saturday the 23rd >> and you could attend the meeting. >> I'm entitled I believe to have recognition or an appointment um members
want to Saturday meeting. We want to research that and we want to make sure we're making the appointments, making sure there's nothing else that has to be fulfilled. Like Eric had >> Lenny asking Lenny to appoint him to the >> I feel like he might be giving undue
heightened scrutiny that >> it's not warranted. >> I I personally don't think so. >> I hear that, but it might be the case and that would be unfortunate. That could be considered hostile. I don't think taking a moment to pause
to do that is hostile. >> I think it's very um >> there isn't even a meeting scheduled until July. That's when the next uh LWAC meeting is, I believe, in July. >> Response to the fiscal year appointment
for 25. There's no there's time for do it now. We've we've also done a similar situation when we were doing the historical commission many years ago. We took a second to research that appointment as well in the in the capacity that that person was going to
work. >> It's my understanding the board researched this appointment before they made it. I >> sure like, >> right? And it's and they recommend to the select board to make the appointment. And we're saying we want to just make sure we have the information
and understand it for ourselves. We're the appointing authority so we get we can take that moment. Okay. >> Um I respectfully protest. >> Okay. And I appreciate that. Okay. Um
so Eric, you had made a motion and I don't believe I seconded but I will second the motion. Um, is there any other questions here um that you had?
>> I don't think so. I'm I don't think so. >> Okay. Um, >> yes. >> I'm just planning and we should have a meeting somewhere in the next couple
weeks reporting that. Okay. >> But different kind of agenda. >> Yeah. >> Is there I only came in at the end. What's the just the rationale report back? >> Uh only that there hadn't been a per a planning board member that had served on
the Owac for 25 years. It's I haven't read the charge. We just want a little bit of you know taking a moment make sure we're in line with everything. Um >> should there have been your planning board member? >> Yeah. There had been for um at least 25 years. So,
>> okay. >> You know, um, and you know, >> okay, >> yeah, it's we're as appointing authority, we're taking a moment. >> And that's within our purview. So, >> may I ask a question? >> Yes.
>> Is there any other reason that has prompted you to get this? >> No. >> None. >> No. What was that? No. Yeah, I see that. No, there's none for me. I can only
answer for myself. So, um All right. So, Eric, all those in favor I >> make peace. O'Neal I Miriam, I just saw your hand. Uh that's the other meeting. Okay. Um, we
do have to finish up. So, uh, oh, Mary, >> may I make a comment? >> You may. Um, do you want to >> I can't give you his name because I don't recall it, but within the last three years, I believe there was an
associate planning board member who was appointed to Elwack and then he just never served and he resigned. And you probably remember his name better than me because it was um probably sometime in 2021 22.
Um, though I know that there has been and I believe there have been appointments in the past. Maybe they they just didn't participate, so they weren't really kind of viewed as members, but I believe there have been appointments in the past. Thanks. >> I appreciate that. We'll look into it. Thank you.
Um, all right. So, the uh we have a we have four minutes before our next piece. So appointment of John Artock for associate member of the zoning board and I'm going to Kathy
Leo Leos. I apologize for that. >> Thank you. I appreciate that. >> Um all right so um Eric we have two appointments for the um zoning board of appeals. Uh the first is John Arstock as
associate member. Do you have any questions or want to make a motion? >> I want to I want to make a motion to appoint John Air to the as associate member. >> Okay. Um I'll second that. Uh all those
in favor >> stalker I >> make peace O'Neal I. And then the second one is for Kathleen. Um, can that person say the name one more time for me?
>> Lou Gosh. >> Lugosh. Thank you. >> I think that's what it is. >> Okay. Do I hear a motion to appoint Kathleen Lugosh as full-time member to the zoning board of appeals? >> So moved.
>> I'll second that. All those in favor? >> Stalker. Okay. >> Make so Neil I. And then our last item is reappoint for Tom Seaffort as associate member to the planning board. And I have a joint session of the
planning board. There's one here. Deacon >> Casey. Okay. You have you have a there you are. Do you want to um do you want to Nathan? Do you want to call the
meeting to order for the planning board? >> I'm actually uh outside the building. I'm going to be in in just a moment. >> Okay, we will wait a moment. >> I know, right? Walking through the door. It is good to see your kid and hear his
voice. >> We're just waiting on Nathan to come. Here he comes through the door with a cell signal. Thank you, Nathan. Okay. >> Um, would you like to call the planning board to order? >> I would. I see we have Ke,
myself. What else do we have here? >> Indeed. All right. I see we have at least formal four. I'll call this meeting of the Shberry Plan Board to order. >> Okay. >> No, the meeting is being recorded and proceed to our agenda item.
>> Okay. All right. So this is the reappoint of Tom Seaffort um to the planning board as associate member reappoint. Um so I will open it up to um
yes you'd like to be reappointed. Um >> what would you like to >> Yeah. >> Give us the backup. Let us note that the the planning board did vote to recommend Tom Se to be appointed for another
term as associate member of the pl. >> Okay. >> All right. >> I would just say you know I guess both together. I mean in my from my perspective I mean Tom's been a great associate member who comes to every
meeting every minute like set of minutes is really thoughtful with that question um to step in you know when needed stepping off as a board member stepping back but really fulfilling I think our goal of having a sub member to have a
partner who's in the wings able to participate so everything we could vote for I think Okay. >> And we'll reiterate the remarkable attendance and participate in >> All right. So, we all vote together. So,
um do I hear a motion to appoint Tom, reappoint Tom the planning board as associate member? >> So move. >> Okay. Uh so move. >> Okay. And second. Perfect. Um, all those
in favor >> stalker I >> your name. >> Okay. So I >> I >> I don't see anyone else. Is that correct? Okay. All right.
>> He He did say I >> I'll do make peace of eye. >> Perfect. Thank you. >> All right. You're welcome. Um, so I, uh, now we are moving into executive session. >> I have Oh, I'm sorry. TA TA, I'm sorry.
I will quick in the interest of time. >> I need the you and Eric to sign something that at one of my first or second meetings, you already agreed to sign, but I didn't get the signature, so I have that for you. Oh, for everybody in the room, this is
just the poll hearing for um for for um identical poll locations. We did a hearing on it, but we never signed it. >> Okay, go ahead. And then um I have a contract amendment for the library building project um that I am looking if
you they they have it me as the contractor. So, if you'd put forth a motion so that I can sign this and get this back to Maryanne. Um, all right. Uh, do I Eric, do I hear a
motion to to appoint Haley um Bolton as the contract manager for the I never can find the name. >> It's for the MBLC grant >> for the MBLC grant standard contract
form. So moved. >> Okay. Um I'll second that. All those in favor? >> Dr. I. >> So Neil I happy signing. >> Thanks. >> Um and I had something else I was going to bring up but in the interest of time
because lawyers are not cheap >> and they have a good >> um I've done a lot of research with the help of AI into opioid settlement fund programs in the Commonwealth. And so I have two reports. one that is just a general here are all the things that are
possible and one that I think would be really good for Shootsberry. So I will do a little presentation at the next meeting because we'll need to form a committee in order to disperse any of the funds that we receive. >> Okay. All right.
>> Yes. >> I just want to know I see that Ashley is signed on. I just want to let her know that we already had the vote for Tom Se. Yes. >> I'm not sure. She wants to stay for the executive session and I don't know may
>> Okay. Hi. Thanks. No, I didn't know. I thought it started at 5:30. >> No, we we did start at 5. Um the executive session was supposed to start at 5:30. >> Okay. >> Um did you want to stay for the executive session? You're more than welcome to. >> I do not. I'm gonna sign out.
>> Okay. All right. >> Okay. So now we are going into um an executive session for reason number three um which means every um so it's to discuss the
strategy with respect to collective bargaining or litigation if an open meeting may have detrimental effect on bargaining or litigation position of public body and chair chair so declares and it's pending two matters that
currently working on. Um, so anyone who's not part of the executive session, I will need to ask to leave. >> Yes, we have to do the same thing before they go. >> Oh, okay. Yes, you go ahead. Well, we have we have two executive sessions.
One, we're going to kick you all out for five minutes. >> Or the other one? >> Yes. >> Oh, yes. >> So, I guess I would ask Donna. >> Donna's Yes, Donna's here. I I think we need to say that we're going to executive session and open session. You're going back and then we'll announce you're going to the other
one. >> Uh we had uh we would not be returning to public session. However, Donna, we would have to do public session between the two so the planning board could call themselves to order and come in. >> Yes.
>> Yeah. So, we will return to public session. >> And is David on? >> David? Uh yeah. Um I don't know if you see John. >> John Lawless. Are you David Lawless? >> I don't.
>> Who's John Lawless? >> Well, you still have everyone else. Yeah, we >> so there was a second link that was just for executive so that it would facilitate this transition between them. >> Um, so we did have set up a second link
for the executive session. Did you email it to the >> It was emailed to I don't know if I emailed it to you guys, but I can, but it was definitely emailed to David, which might be okay. David might be in that other executive
session. Um, blank. Can I pause a meeting and go into that? You could definitely you just reopen the same link. >> Got another browser.
>> Hang on. >> It's technical. Yeah, I want to think about it first. or if I blow everybody away, log back in. Um, >> but I think I got >> Am I supposed to go into that second
executive session? >> Yeah. Why don't you head in there? David is probably in there. Um, Eric, you got the other executive session link as well. Yes, >> I did. I believe I did earlier today. Yep. >> So, why don't you head in there?
>> Haley will give that to the planning board. that are on the screen. >> We'll have another link for you for executive session. Um, so we're gonna close this one for now. Correct, Donna?
>> I can do that. >> So, close this one and get into the other one. >> Yeah. >> All right, we'll do it. >> Donna McNichol. Hey, Don. It's Steve. Hi. >> Just Just got to let you know I'm in the waiting room. Uh
>> All right. Yeah, there's two um