e e e e e e e [Music] n
[Music] it is Thursday August 8th 2024 at 6m we
are at the district service center in Cottage Grove Minnesota we would like to acknowledge that the land in which We Gather is the land of the mingon Dakota people metacon means dwellers of the Spirit Lake the first item on the agenda is 1.0 roll call Ryan Clark is absent
Sharon vaner present Eric Tesmer is absent patris skll here Melinda dols here simy petak here Katie Schwarz here okay 2.0 Pledge of Allegiance stand stands one nation under God
indivisible with liberty and justice for all okay 3.0 is approval of the agenda can I get a motion to approve motion by Sharon seconded by simy all those in favor any opposed
motion carries okay 4.0 is Introduction of director of Community Education Jake Winchell introduced by Julie Nelson thank you I going to pause while there Jake make you a little nervous I don't know if I told Jake that our uh
Workshop meetings are a little bit more casual but uh this is his first meeting here in South Washington County Schools we're exciting to excited to welcome Jake um as our new Community Education director and something you should know is Jake doesn't really have an office yet um because you know DPC is under construction and so he has been making
his way into a I'll call it a reformed office with a white table I think as his desk um but he is doing well he has been out at schools we actually went out and took a look um and what I noticed right away that I absolutely loved was just how much he loves kids uh would you can
get down and have a conversation with little friends who are playing with animals and play people um you know you have a great Community Education director so we're excited to welcome Jake to the district um and I'll just give him a chance if he would like to share anything uh with the group I told
him about 30 minutes so sit back thank you for that wonderful introduction um happy to be here it's been I've been here a little over a month uh it's been a wonderful first month on the job um sometimes I go home at night and I think I can't believe I get to work with the people around this table and the people in Community
Education truly do feel like I'm very fortunate to be here in South Washington County I've loved every second of my first month here so far and things are going well at Armstrong in our reformed office uh we're starting to pack up so next week we're going to be back at the DPC at least my office and a few others so uh it's been a wonderful start very
proud to be a part of this community in this district and maybe just to Jake will be back either with him and some of his team members giving us an update on summer programming um as we enter September right thank you and
welcome okay 5.0 is our Workshop items we do have one tonight and it is 5.1 board compens compensation and it will be presented by me I suppose I could say Katie schwar Schoolboard chair okay
so um purpose of this is we have heard some things in the community regarding how much board members actually make a lot of people think we make a lot more than we actually do um so I thought we could have a
discussion tonight about um I think it's what the top 10 districts in size comparable to ours and just to note the actual compensation since I've been on the board has not really changed
we did change from a $50 stipend and that was added into the actual compensation and that's really the only one I don't even know do you know offand the last time by
any oh was it in here that's when that was done but do you know when like an actual if there's cuz I think that's when we went up that the stien was changed D did you I didn't put it in the report but I
did send an email so let me find that okay when Dana finds it she'll let us know but so at least since 200 since two in 2002 it was the 4,800 and then like we said we did increase um up to that other amount and it's been um since
2018 um so just for comparison an okah hennipin for a board member is 14,400 um St Paul which we haven't gotten an update since 2019 was is 18,000 Rosemont Apple Valley Egan is
9,000 Minneapolis is 20,000 AIO is 15 Rochester 16,000 El Riv 7,000 wetta is 4,700 and Lakeville is 6,750 um and then we come in at that
5,700 yes Dan so Katie um board members are currently at 5,700 per year and from 2002 to 2017 compensation was at 4,800 and in 2017 it was increased to
5,400 and has been at 5,7 700 since 2018 so 17 and 18 was probably the stien change um it's in the admin report item yeah it's 4,800 4,800 yep until 2017 and it went
up in 2017 that is annually yes yes yes that is the annual amount weekly um so as you can see when we compare ourselves to the you know even the two the five and the seven so oio is at
15,000 and Rochester is at 16,000 and those would be the five and seven um Rochester is very close to our size um I know they've talked that we could flip at any moment between us and Rochester between six and seven and um theirs is
16,000 a year so I thought we would have a conversation if we do want to consider increasing um we can increase at any time we can talk about that we could this is something generally that's done in January but again I don't think we've
had this conversation for a very long time I don't ever remember having no and honestly I don't remember ever having it either yeah we had years yeah we had with yeah one time we had the conversation with Ron and and it just we
left it yeah as is um so just a conversation about what we feel we want to do at this time well I always thought that it was really low thank be comparable to other districts
and competitive with um who becomes a board member um I think I I would like to as a board member make more than than what we're doing and um Ron told us that well after all we're volunteers to begin
with so I don't expect a lot of money but you know this is really telling about how we're not respecting ourselves here you know um it isn't an easy job you guys work really hard um you go to a lot of events and things and so I think
it's imperative that we increase it significantly so I'll just say I mean obviously I didn't run for the board for the money um um I do it because I like the kids and um and like being on the board but it would be nice to be able to
make a little bit more um you know in my regular job outside of here I'm not able to work full-time because of all the commit that are involved in being on the board so so I have a couple questions do we know and maybe maybe we do maybe we don't do we know do any of these other
boards have automatic mechanisms for pay increases or for pay um evaluation like I know the Washington County Commissioners I think their pay is tied to the pay their pay increases are tied to the pay of one of the bargaining
units within Washington County um so so if a bargaining unit whatever bargaining unit if they get a pay increase of zero the Commissioners get a pay increas Z if they get a pay increase of you know 5% then the Commissioners get a pay increase of 5%
so there's some sort of automatic mechanism and that may be something worth considering um you know I didn't I was telling Julie earlier today I didn't realize that this was a paid position until after I was elected and they asked me for my to fill out what is it like the W9 or whatever and I was like why do
I have to fill this out so um thank you taxpayers for that um unanticipated gift but I you know one of the challenges with being paid low is that you only get people who have money being able to be and I think that's a you know you if you
are working a second job or if you're you know or if you're somebody who wants to um be more involved on the school board but you don't have but you require more pay in order to do so I think the low pay does impact you know the ability
of somebody who is a a lower wage worker from doing so um which I think is an issue because I think it prevents us from having a full um a full picture of what different experiences in the district is
like um you know that said I also know that we don't want to be uh like I don't want to be like henpen County didn't they say didn't they committ Commissioners vote themselves like a 50% increase or something like that the other day and I
don't want to I don't want to be that either um and so it would be I don't know I think it would be helpful to understand what other boards do what um are there any like does msba or does are there any
state level organizations that have done any sort of um like compensation surveys or compensation offered up compensation guidelines about what um what is a reasonable amount for a district to spend you know whether it is
per student or per board member or something along those lines I have not seen anything in the way of compensation and I think by looking at this chart we would see that there really are no parameters because it's really all over the board I mean you can even see not just in the base
but also uh different rankings for your chair your Vice chair your Treasurer Etc I mean I'm not going to lie I think some of these board members on this list I think some of these salaries are high but that is my own personal opinion based
on my own my own Viewpoint of how much um board members at least in our district spend I think in terms of time commitment and so
yeah I don't I don't know what we would I mean I think probably the simplest thing to do is to look at maybe how much time we spend and think about whether or not the amount we are paid is reasonable for the amount of time that each given board member spends doing the work of
being on the board and then thinking about you know is it do we want to explore an option like Washington County does where there is some automatic mechanism where pay goes up so that you don't have
you know because $4,800 in 2002 is worth a lot more than $5,700 in 2024 right so you know serving on the board without any increase you know just like we don't you know our staff would like to not come out behind you know
with with and you know we don't have um the same all the different mechanisms that we can put with our pay like we can do when we're negotiating with a bargaining unit but um you know I don't I don't know that it's appropriate for us to be paid less now
than 20 years ago at least in real dollars I just don't know I I actually don't know what $4,800 in 2002 is in 2024 do you know Chris [Laughter]
less I'd have to BU a new director of phal services over there I think that so when we look at so when we talk the inflation Factor even on the um you know frequently Dan and I would present the um that Gap kind of in funding from the state right and so I always think of that and so I would say in those real
dollars as well I have zero doubt that that number would be um quite a lot higher and we certainly could provide that to Julie so yeah I mean but to that point like if we're getting less per student from the state government in real dollars like I don't [Music]
know you know I do think that the board should be you know impacted by that less funding per student just like every other staff member in the district is and I guess I more meant that as far as that inflation what like if we just
had Straight Up Tied that number to kind of overall inflation certainly that 48 would be higher um you know just a thought to throw it there would be maybe formula increase would be a as the state on that base formula as you're talking just what rates might be tied to some
sort of Auto mechanism if you did would be just one thought one thing to remember when Washington County does that though A Washington County Commissioner is more a full-time position versus this I mean if you would give us a 2% increase what would I mean
you wouldn't even need to do a 2% increase because we wouldn't see a 2% increase versus if I mean the Washington County Commissioners make 70 some thousand a year so a 2% increase on their salary is obviously going to be is real dollars and they are more expected
to be fulltime doing what they're doing so so but I do know that um when I was on the 916 we did talk about an increase and there was nothing that we could yeah and there was nothing that we really could compare we had asked some of those
same questions on trying to figure out because for 916 it's even harder to try and compare because they have one meeting a month we have two there really are no other extra committees and those types of things so um but they did ask those same questions and there weren't there weren't any comparables um Sharon
do you have any I was just going to say on 916 now so they did get a raise for this coming year and I think it's like 200 per person but their raise will come almost comparable for one meeting a month of what ours is now
there their one meeting a month is the same pay or roughly the same pay as our tun it's slightly less but there's also not all the Committees and stuff when you're with 916 and all the commitments yeah it' be nice to have a cost of being raised you know that would
keep up with times but um gas is going up and we're staying the same but um I think you know we we we've talked about this numerous times and I think um it would it would be it's
time that's my thought and I agree with Pat okay so next question where do we go I mean we I I can't see us doing a $110,000 increase up toester is that's
like crazy obviously um but I mean even if you think and and I know you mentioned like 50% is a but I mean even if we double we're still pretty low compared to some of these others so I think we need to look at how do we want to do it and do we want to stagger it um
because we could start in I don't know we'd have to talk to our financial people when they could actually get it started but yeah once it's approved we could start on this date and then there could be an additional one maybe come January or you know we could stagger so
that we're not all of it as well um one of where do we want to start oh I was going to say one thing I think I would like to encourage us to think about is having the chair get paid more than the other members um and that's just I think a reflection of the amount of
responsibility that the chair has relative to the rest of the board um and I can say that because I'm not the chair and so um um but you know and you notice that like I think in most of the other districts that seems to be a pretty
common um a pretty common thing that looks like the other districts you know the chair is paid I don't know 10% is or so more than the rest of the board um I think it would be helpful like you know because the only the only District that's paid
less than us is y Zetta and do we know how many kids wetta has in the in their their enrollment Dana can use the googler we're all off computers but Dana's over
there and do we know if all of these have seven board members Dana by any chance or do we know if some have five Ana Anoka has six NOA has six yeah I knew that one because that's crazy yeah because you always see them in the paper it would also be nice to know if you know like we talked about before like what all the responsibilities are
compared RS but it would also be nice to know are these um figures here something that they're changing starting in January at all either if any of them are getting increases or if these are something that are more recent increase I don't know that we would necessarily
know like St Paul's we know is from 2019 was the last time they put it out there usually you only see it in an election because they'll post it and I think you also have to like you if there's any increases you might have to like literally go through and go through the notes of their board meetings to find
out what the vote you know I mean and I think if we had a little time Dana could certainly reach out to the different districts talk about when was their last increase you know are they anticipating one in January so that could do like a second step but I think the question is is there a step the board would like to take now that could be implemented
starting September 1st because we still have uh one more board meeting in August um so I think that would be the question Dana what you find out about wisett we Isetta has uh 12,625 students as their enrollment as of o October sorry what did you say
12,000 625 625 and we're at 18 something correct according to the these are MD's numbers so at the time we were at 19,360 19 36 yeah wetta has won High School ADM yes uh oh this is adms okay and so shoot
um I NOA henan is the top at 38,000 631 with lakevi at 12,21 they're listed in order on that sheet the admin report I I just want to do some math and I realized
it's probably easier to do it on a computer than in long division if you're looking to take all of the totals and divide them by 10 to get the average it's 12,590 no no I was looking to take the dollars the dollars per I was looking to take the dollars per student of the
member so like if this were an Excel sheet to just put the students and then do a little formula so can yeah that's exactly what I was going to suggest as a raise to get to that amount but what I'm
thinking is um 10 this year then 12 the next year because um we have three high schools we have how many elementaries and middle schools and it's a lot of leg work and um I think
we we'll have a easier time getting new board members on if we have if we pay more so and I know yeah so do we know Community wise I know we talk students but let's face it we also talk to people that
don't have kids in the district we get emails from people that aren't in the district do we know Community size where we would sit in I don't but we can get that information and we know that we drawn a lot of kids
from our County remember that that capture rate we know was high yeah I was going to also suggest the adding up the 10 and dividing it um and also it kind of makes sense because we're in the middle of the top 10 too as
far as um our size we kind of be in that median range um lot more schools than uh we Isetta Wisa has one high school but it's enormous yeah it's a it's a giant High
School like and that's a deliberate I am friends with the someone on the WIA board and that that's a deliberate choice that they make okay but how many other buildings you know yeah but if they just have I mean yeah I get it but they they have I think their high school is like what like 4,000 or
5,000 it's enormous school so anyway that's just my opinion nice to know like what's in the budget too you know I mean I don't want to put the district in any type of situation either
so to be honest I don't think a yeah 4,300 per board member is really going to make or break a what are we at now for the budget is it still two million or are we at 3 million now maybe we want to do the budget report first
no well news flash um but so our and it'll be in my presentation too right um oh as long as I can get to that page the expenditures anticipated for next year are 333 million total so as far as a percentage of it wouldn't be
significant we did approve a deficit budget for this 2025 but um as far as that you know if we said 5,000 per board member you know like that amount as a percentage would be very low um as a change
overall if we went up to the 10 Like Pat suggested which would be an increase of 4,300 per person per year is not going to really change much that we're 30,000 it won't affect the fund balance
because I don't want that fund balance percentage or anything I think wouldn't even hire a teacher and it's you know it's still dollars right and so it absolutely still that will increase that deficit barring anything else um and so certainly is a percentage of the whole it's a very
small percentage right when we talk um when we look at budget and we look at how our numbers come in at the end we you know frequently are like oh I'm Dan and I would usually have a fight he'd be like Oh I'm closer in revenues and sometimes a percentage right he would always say a percentage here is a really large number so it would be a 0. z um
and I could have simy do her long math real fast um but I could even you know if you said 30,000 off of here that's you know start moving that decimal point over you and on at 333 it's a very small percentage anyway but it is still dollars So yeah so just doing like a
little quick math because mama loves her math um if we if we paid ourselves on the per student basis of like a Yetta or an Anoka hanin we would be paid somewhere in the neighborhood 7200 like and that's if we took but if we paid ourselves like Lakeville that would be like
11,000 so there's a big I mean and then Rochester apparently we would be we would triple our salaries yeah we would be close to what Rochester is since the numbers are very close yeah it would be basically equivalent so
um I mean I think at a minimum like looking at us per per student is as good a rough estimate of what of what a pay what appropriate pay could look like and it would just be taking kind of what a an average of What
or maybe just maybe not even an average maybe some sort of or maybe a weighted average would that'd be fun Chris um of because I I would I would like there to be more logic behind what our pay is beh besides
just like feelings but that's my own personal you know bias I like I like to logic my way through things I think it's hard for a board member to say though to be paid by student when we know that a lot of what
who we're talking to are not actual students but that's but that's how we get compensated as a district right so I mean that's corre why correct yeah but um I mean some of our numbers come from Community Education comes from actual like population population that's true
their their budget does so I to make a motion we can't oh it's a work it's a workshop so whatever we whatever we would decide to do we could bring It Forward at our next board meeting and that would be where we would
make the motion and but we need some sort of amount or we could let somebody else make the decision for us well what we could do is arbitration go ahead Abby negotiation
girl you are the queen you know I do just I do want to put in the space one thing that we've talked about and you know with hiring um we know what it does when we can pay our staff when we can pay the administrators that sit around the table and we've actually taken in
the last four years really great pride in being able to hold our own when it comes to making sure that we can hire some of the best people including the people that sit around this table and so I think um depending what the board's philosophy is is how what is the feeling around our board members as well um because we know that it's much easier to
attract and retain high quality people when there is a compensation that is comparable to other districts so I agree when we're hiring people but I'm not sure that that's the I don't know that that's necessarily the case for people who choosing to run for
the board because I don't know how much I'm not and this is I literally don't know how much finances factor into somebody's decision to run like I think um if you if you don't have a lot of money and you look at okay now I've got
to spend all this time and the compensation is not good you're not going to run um but unless you happen to be fired up over some issue or you're really passionate or you somehow know how to make it work um and so I don't
want to be too there's a difference you know sort of like kitty was saying about the Commissioners being full-time in Washington County like there's a difference between compensating it a teacher or an administrator in a difference in compensate I think in a
difference in compensating us um but you know it sounds like um I mean I do think we you know looking at this we are clearly undercompensated compared to everyone else in the in the could I make a suggestion um could I see how many
people would be in favor of a 10,000 this year and 12,000 next year or do you is there some other number that you want to come up with because we've been talking for half an hour yeah I was going to say yeah I think we we all understand
either you do or you don't want to raise or and how much so each of us say our peace I don't know how much but I'm in favor of a raise would you be comfortable with 10,000 I didn't hear you would you be
comfortable with 10,000 yeah I would okay Linda yeah I think the 12,000 would be good but if we start off with 10,000 cuz you know 12,000 is right down the middle of everybody um
simy my gut says 10,000 is on the high side so I would but part of me also is if you're wondering what I'm doing is literally doing the math of you know so I'm just trying to figure out if maybe that is a reasonable amount I just don't want to be an outlier either in what uh
other boards are compensated all right so I think we have we didn't hear from you yet I think we have enough information to um move forward um and we will put this um on the agenda
for with an amount with an amount you say how much and I think we'll just want to clarify is that $10,000 in addition to the 5700 for the rest of the year or a total of 10 because in terms of breaking it down for the rest of the year yes total of 10
so 10,000 yes okay we'll add that to the next and then we can have a conversation in January if we feel we want to increase it and we might want to keep that data just as a standing item on that January agenda it is is on there we've just never actually taken the time
to discuss it I would only ask that there be an effective date then huh I said I would only ask that there we make sure there's an eff Ive date on that so if we would make it effective September 1 it would be paid September 15th
correct I would hope that be able to that how that's how okay I never remember I I get paid on the 14th and the 31st or the 15th and the 31st for my day job and I don't know what the days it's for twice a month gave me the money I don't I don't know what days it's for
just shows off of my checking account so we could September 1st wouldn't be too early because you'd actually have 15 days if we would vote next meeting yes that we would be that would be sufficient time for us to incorporate that for that's what I'm trying to do we get paid every two weeks or do we get paid every
15 twice a month twice ath twice a month yeah 15th and 30th is but depending how the calendar Falls it might I was going to say sometimes I'll like wake up and my bank says hey you have a deposit and I'm like it's like a really random day of the week
okay I wish my P my car okay I'm sorry I have a question because there was discussion of having the board chair's salary increased are we keeping it at 10 for everyone I would I would advocate for whatever oh I was going to say I would Advocate that for whatever
we do I think the board chair should be paid some percentage above what the members are paid maybe like 10% or something like that it's a reflection of the increased duties of the board chair or we could discuss that or we January January at the January meeting if we
want to change down are we okay okay I'm going to move on to 6.0 information item 6.1 construction update presented by Tyrone brookens assistant superintendent all right good evening everyone there's a saying uh that you measure twice and you
cut once and we as part of this construction uh advisory update uh we're still in the measuring stages of the work and so we are continuing with our advisory meetings taking place at our middle schools and our high schools we also have a standing meeting with the
City of Woodbury and then we also have a standing meeting with our construction advisory uh group uh we are also poised to begin the design phase for our elementary schools beginning in January of 2025 and we have four projects uh that we will start that process with we
have an update in regarding to in regards to Furniture fixtures and equipment that I will refer to as f FN and it is an invitation to respond to the FFN request for proposal was sent to six fendors uh four of whom submitted
proposals a review team which included representatives from Krauss Anderson wo and kmer architects in addition to District staff evaluate the proposals based on specific criteria identified in the RFP and the review team unanimously agreed to move forward with the highest scoring vendor which was Innovative
office systems as our primary FFN vendor partner iOS has significant experience in the K12 market and with projects spending multiple years and impacting multiple schools in districts uh we will bring a middle school update uh early fall to
this uh group and lastly all information regarding our construction can be found on our website at soash co.org construction any questions okay we will move on to 6.2 and that that is a financial update presented by Chris Blackburn Director of
Business Services thank you so I was trying to do real fast math to do 10,000 divided by 24 pay periods so I'll get that to you by the end of the meeting um Financial update then um to this evening is really just the agenda is some terminology um I know that um some of
our newer school board members aren't with us tonight but certainly want to just provide we tend to talk a lot in acronyms um some enrollment updates uh just some Financial considerations so I'll call it really more a budget reminder about this year and then just kind of some next steps to keep you
apprised of where we're at um what do we have going on in the finance and payroll world so the again that's the agenda um the next slide then is enrollment terminology so we frequently even tonight we were talking about average daily membership or adms
as well as adjusted pupil units I did realize on a later slide I continued to refer to it as WMS which is weighted adms um and that terminology is dated now so I will be updating that but average daily membership is the count of Resident students attending South
Washington County Schools we take the days the students are enrolled and divide by the total number of the school days in the calendar and so when if you do that for somebody who's enrolled all year we get a 1.0 ADM and so that's um as we think about when membership and how that that enrollment drives and so
that's kind of that base count that frequently we talk and so when we budget we Budget on adms as well adjusted pup units um are used for most funding formulas and so they're the weighted count of students actually served secondary students we actually are paid at a greater amount than elementary
students so for every K through six student they're considered at a 1.0 so we receive the formula times 1.0 and for 7 through 12 secondary students we receive the formula times 1.2 as far as updates so as of Monday um our K through 12 student count was
18752 we're about 34 ahead of budget and as you recall it was 18718 it was our budget set for 2425 and I always like to remind um the board and community that enrollment and staff enrollment is a snapshot in time I'm looking at Tyrone across the table and just today I had an email that appar
we have now um at 49 new students even in from Tuesday until today so we're continuing to enroll students um and that happened to be at the elementary level so I always like to remind people the snapshot sometimes we're like well I thought the number was this and it certainly does change day-to-day we
sometimes see decreases as well as students um make other enrollment choices or families move out of District so um it's continuing floating number the historical and projected enrollment then on this Slide the um historical en rollment is shown in that
darker red color and then the kind of brighter orange is our 24 number and I showed that just in an offset because we're still finalizing those numbers um and will for some time yet and then the lighter orange is our projected 2425 five enrollment and as we look forward those gry bars is really that projected
and I wanted to put this slide in here to show not only did we um you know in those years showing have we gone from 17798 to like I said we're looking at 18851 our highest ever for 2324 but then again this to remind the everyone that
we did project 18718 and so hopefully we'll come in a little bit better um but that enrollment will really be flat and slightly declining as we look forward and so the importance of really the intent is to remind um the board just the importance of that enrollment and
the impact on our revenues thereof on the next slide this is really hard to read um and I was debating on taking off some data but I liked having you know about 10 years of actual information on there um so simy this is just for you uh but the projected
numbers as well and again 23 24 we still show as projected along with 2425 in future um but again it just shows that enrollment grow you'll notice that ADM column at the bottom is just straight enrollment numbers and then the WM which really now I should have modified to say
Apu or adjusted pupil unit is that waiting for those secondary students and so I wanted to point this out really and to show the demonstrate the enrollment on the revenues because as we talked that with that in Revenue the enrollment declining and projecting to really stay very flat or slight declines just the
impact on that enrollment um again we'll talk a little bit later about the projected deficit for this current year that was approved and so as you can see the at least a part of that was due to enrollment um projections of being slightly down from this current year on the next slide then the
implications of that in general each student served in South Washington County School generates about $1,859 in state AIDS and levies and that does include our operating Levy which again we're extremely um appreciative of our supportive Community for those it also includes some restricted funds such
as operating capital and basic skills um basic skills largely consist of yel which is English learner and compensatory revenue and the reason I point out those restricted funds is again um we talked at kind of during budget um presentation that those are we
can't spend those just for General operations so there's very restricted uses on those dollars in general to generate a million dollars in Revenue we need approximately 84 students then so like I said hopefully with this weeks we might have better news but again I will also remind
the board that fall is typically our highest and enrollment on the next slide then um just contining to talk enrollment implications because in addition to receiving funding for K12 students we also received some um additional funds for Early Childhood special education
students we're funded approximately 25% per student and that's because they're uh based on the hours that they are served voluntary prek serves our four-year-olds in District um certain qualifying factors and then extended time which often I think um
sometimes we hear about the summer school um that's going on but it also occurs after school as well is probably the most common but we can generate a little additional Aid um by servicing those students outside of the regular school year funding is also reduced um by certain factors the most um frequent
that we see as post-secondary enrollment options um and so again that's where students in particularly 11th and 12th grade have the opportunity to attend college and they can we're funded one of two ways we either turn over the state aid to the state and they take care of
paying the bill or we can contract and that's what we do with Century College by doing that direct contract with the college it saves us um over $50,000 in any given Year yes P could do you know what the funding is for voluntary kindergarten so we're
actually assigned slots for voluntary preamp and they generate additional Aid so they generate the general education aid for VPK in SRP okay the Minnesota state legislature sets just a reminder that they set the basic formula per pupil this amount is
then multiplied by enrollment to determine our district revenues when we look at that basic formula state aid it generates um quite often we talk about the pi or the dollar bill as we talk expenditures and on this the revenue side that basic state aid is about 43% of our total
Revenue All State revenues overall is about 70% of our revenue and the reason I point out that basic formula is because State AIDS largely increase through either additional enrollment and we know we're projected to stay quite flat or a slight decrease or the basic formula increase um so again as we
projected for 25 the state we knew that we were given a 2% raise on that uh or increase on that base formula and in FY 26 we know that the change to statutory language does have a cap of 3% but it does provide inflationary so even though
it says inflationary the cap is 3% but we're also an um the statute does have a floor as well of 2% so 2 to 3% will be our increase and so when you think of that increase on 43% of our Revenue it uh becomes slightly challenging
especially with decreasing or flat enrollment most of our other revenue is derived from local Levy including operating capital projects Levy again extremely great um grateful for the support of our community for those um dollars so here's my little as I called
it the budget reminder instead um so 23 24 again revised budget we did project a um surplus of $1.6 million and again as we work through audit and finalize those numbers we'll um hopefully you know we always Dan and I always Tred to be
conservative and I continue in that path as well so hopefully we will um meet that or maybe even come in a little better but I always always them just cautious until we get those final numbers through audit for 2425 the original budget um we are again had
approved a deficit of $5 million in the percentage change is just what that year-to-year for revenues and expenditures are um again with the inflation on our operating Levy um with those revenues that'll have an impact on that as well um and some is
just the way the state um generates that formula along with cross subsidy Aid on the um special education Aid would be proba two of the biggest drivers of that and the expenses of course as we talked that so much of our um budget roughly three4 of our budget is on salaries and
benefits which brings me to the next slide as we look at that increasing um over the past number of years I thought it just beneficial to graphically show what those revenues and expenditures have done the past since 2019 um or fiscal year 19 for actual and then projected and so like I said we um
each year I always get a little surprised that sometimes I always tell people it's just scale right you know if I budget for $3,000 on personally or 30,000 here we're talking 300 million and sometimes I think oh my goodness um I've staff in my finance department that um one said yep I started in day two I
was like well here transfer millions of dollars to pay payroll so um but again the biggest chunk of that is um on the revenue side again is enrollment based U the levy approvals is a second biggest um portion of that and then as you can
tell when those revenues float loed a little bit we did have during the pandemic some significant covid um Federal AIDs that came in as a result of that and then on the expense side it really is that Staffing piece again driving those costs the unassigned fund balance projection just again that reminder that
we are projected to be at 13.5% at the end of this 24 fiscal year this past that we just finalized um 10.8 is our projection for end of 25 so again without any adjustments or any other changes that's where we're projecting to be at the end of the year and a reminder to the board that we do have a um target
of 16.6 at the end of fiscal year 27 so we'll have a little bit of work to do lastly the next steps and um I didn't really know quite what to call this other than what do we have going on in finance and what's coming up next for the board is to uh know the administration will continue to monitor
that enrollment um and to hopefully keep student information real busy enrolling students but they certainly have had their work cut out for them this the last few weeks particularly the audit of our 2324 fiscal year um begins and I'll say that
we did start just some preliminary work in July and we'll continue through that the primary bulk of that fieldwork does occur in um Mid October to early November and so typically we're have pretty well finalized numbers um towards the end of
November uh Levy work so next month you'll see me again and we'll be talking about preliminary levies uh in September and then the school board approves those levies in December as part of the truth and Taxation hearing we'll have as well at that time the audit will be presented to the school board typically in early
January and then we'll begin working on 25 26 budget so I always tell people that in finance we have two seasons and that's audit and budget so with that I will look for any questions I just have a quick clarification question with the enrollment update how in the slides it
talked about being 34 ahead a budget and then you said Tyrone said 49 now is the 49 in addition to the 34 or are we at 49 it's in addition so it's 83 correct okay today anyway tomorrow it'll be a different
number one more till a million Pat they're lucky winner when they walk in the door been a lot of foot traffic out front so which is wonderful we you know always want to service the students coming into but um just as we look at
those projections that's where that it's hard to know how many students long term that we'll continue to bring into just with the changes as Hazel had denner study as well any other questions okay thank you
Chris okay on to 6.3 and that's the first reading of proposed policy changes presented by Julie neelson superint thank you uh the 11 policies being brought forward this evening have been review reviewed and revised to reflect updates in Minnesota statute definition
of terms legal references and cross references um the the board policy committee met with uh District administrators to review those policies and make any other recommendations to Administration um as you're aware all of our policies can be found online um in our policies for this evening we have
policies and then 200 Series 300 series and then a couple of other ones um that were in need of revision um so to begin I'm just going to talk about the three policies that we are recommending um removal two or 1.1 School Board elections um everything in that policy is legal or procedural in nature so we
are recommending removal the next one 20.2 the application and balloting procedure um the same all procedural and uh requesting to remove the policy I should also note that 2011.1 and 20.2 um are not in mba's model policies as well
um 216 school district attorney uh there is no msba policy for that um it is part of the January organizational meeting and so are we are recommending removal of that policy as I hop back up to 201 our legal status of the school board um
in that particular policy there were terminology and legal updates 202 Schoolboard officers there were some technical grammar and terminology and legal updates um public hearings policy 207 we are requesting that that policy remain the same policy 301 School
District administration that we did a removal of a cross reference 306 administrator code of ethics uh just a title change to a statute 516 with student medication I believe that was brought forward by Aaron um add new statutory provisions and rearrange uh
just the overall policy in the sections for clarity of understanding any comments or input do we have any comments or yeah comments no okay on to 7.0 reports and comments
and first up is superintendent Julie Nelson I just go right from policies to this well I think I keep telling the board it's like we get into August and I keep saying like oh it's really ramping up it's but I'm going to tell you it's really ramping up now um last week we had our welcome back uh with system
leaders so about 100 110 leaders all gathered together to get important information um also just to connect build relationships uh in the coming weeks prior to our next board meeting we will have what we call our school Improvement planning teams will all be coming together and those are
leaderships from all of our teams and some of our departments in addition we will be hosting our South Washington County Schools Academy which are for our new teachers as well as any um probationary year two or year three and or continuing contract teachers this
year this year who are interested in any of the professional development so that will be coming up um in the time uh in between our board meetings I also want to me uh remind people that we have our parades coming up we've had one we have our parade for
Newport this coming Sunday the 11th on August 17th we will have St Paul Park and then um that following Sunday before we start that first day back with teachers Woodbury days will be um on the 25th and so board members uh community members we will work to have candy along
the Route we know that we'll have items from Community Education as we do those parades but they're always a fun time I also wanted to mention I know the board is aware that our theme this year um is building our story um it's really twofold the building part of course we have a lot of construction going on and
building our story is also around the importance of literacy um and the the very important training that our staff will be involved in around literacy and making sure that our students are literate uh and then finally a reminder our August 27th is our all staff welcome
back board members are invited to attend that that will be held at Eastridge High School in the morning um and one other if I didn't mention this we had a very successful job fair sometimes I lose track in the middle of did I say this at last board meeting um but we're still hiring right Abby and so I always like
to make sure and acknowledge but human resources just did an outstanding job of putting on a job fair bringing in candidates Walkin candidates um really just a great day I think I think the Highlight was we hired 14 pair professionals on that given day so thank
you to human resources and those are my updates for the two weeks thank you any board members have any reports for any events coming up okay seeing none we will move on to
8.0 future meeting dates August 22nd 2024 Schoolboard business meeting here at the district service center at 6 p.m. and then September 12th 2024 Schoolboard Workshop meeting here at the district service center at 6 p.m and with that 9.0 and we are
adjourned e