This government meeting is brought to you by Eastworks and our local cable subscribers. 6 o'clock. So, let me call to order the meeting of the Southampton Select Board for June 23rd at 6 PM. If we can stand and say the Pledge of Allegiance, please.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you.
>> All right. Anybody here for citizen speak? Robert. Yeah. Robert Floyd College Highway speaking as town moderator. I have three points to share. Uh we had approximately 85 unofficially 85 voters Saturday. Two,
everybody spoke that needed to be heard. And three, I didn't have East Hampton Media bring the portable mic, which I established a meeting before at our annual town meeting. So I've established that with them now. So, we'll have a portable mic for those who are
accessibility challenged. Okay. >> Or have issues and one of the counters will walk around with it to let people speak. >> Okay. Sounds like a good idea. >> Thank you. >> Great. Okay. Anything else? Okay. If not, I'll just
add one. So, um the month of June, I think, is passing by very fast. Uh, and I wanted to just take a minute and uh sort of wish the LGBTQIA+ community in Southampton a happy pride month. So before the month totally ends
with that reports, town administrator. >> Um, so as Robert mentioned, we had a a pretty successful town meeting over the weekend. Um, not as many people as the annual town meeting, so but it was still a really good good turnout for a special town meeting. Um, so now we're going to be with the biggest items obviously was
the uh the capital uh expenditure. So we're going to be meeting with uh the fincom capcom. We got to figure out a name for that somehow uh maybe just find it fin. But um to hopefully uh get their approval and where it fits into the schedule and then we can go out to uh um
put place the orders. So uh I know Andrea is also, you know, she submitted her capital projects already for the library. So, I think there's a there's a pretty big need and uh they're going to have a a very busy year uh sorting through all the capital expenditures. So, >> and I know you you've got the draft um
capital plan online, but they're going to try to finalize that. Is that one of their tasks or >> Yeah, it's going to be it's going to look different. >> Um you know, that was just a conceptual plan that that kind of, you know, helped the voters look at what could be possible, but they're going to have to prioritize what they want to move forward. Do they want to do
>> you know smaller projects first and push off the borrowing? They want to get the borrowing done, you know, so they're going to have to figure out how they want to do that. Do they want to I know Jamie had even mentioned doing, you know, lumping everything together as like a 10-year short-term borrowing of like $1.5 million or something like that.
>> So there there's a lot of different ways that they can do it. >> Mhm. Okay. >> So you have a meeting set for July 6th, though? >> Mhm. >> Okay. Good. >> Um, so Kurt Gardner, the assistant secretary for environmental policy for Massachusetts Executive Office of Energy and Environmental Affairs. I don't even
know what the letters would be for that, but um he's actually requested to come out to talk about phase two of the greenway. Um and this has just been updated in the last hour. So, he's looking to come out and talk to the select board on uh July 28th with with his team. Um also going to invite uh the
open space committee, the greenway, and all the other stakeholders. But essentially what they want to do is talk about uh potentially having the state wrap it up into what Westfield is doing with their greenway to finally connect it. So they want to play a larger role. Um he wants to talk about some potential
um project oversight um bigger role by the state and maybe even rolling into like the design works into what they've already hired with Westfield. So um I think it'll be a good step forward and kind of relieve some of the pressure on
ours on our end. So >> So this would be the connection from Sheldon's down to Westfield basically which we are not covering right now. Right. >> Right. Exactly. So that was years and years down the road. So they essentially want to connect it and make it one project with Westfield. >> So >> Okay. >> Not sure how much I should say publicly
but >> Yeah. Well, >> but it's a it's a positive thing. Mhm. >> So uh and then you know we started with the end of year financial activities. We met with the uh central office today to talk about our reconciliation. Um additionally notices have been sent out
all departments talking about the incumbrances getting their grants squared away. That's something I've been doing over the last week as well with the HMP with the greenway grant. Um as well as the hazard mitigation. Um we're going to have the we have the transfer sheets ready to uh probably for
the next meeting. Um I think the uh talking about John's schedule, John and I met today. I think it's going to be the 14th is going to be the uh the second and fourth Tuesday. So that would be the 14th. Um we'll send that out ahead of time, all the different transfers that'll be requested, but um we should be all set with that. Biggest
transfer is going to be obviously with the snow budget, >> but we'll be able to cover that. Um and then probably the second will probably be legal. Um, >> the accountant is also reviewing all the other U accounts for any irregularities, make sure everything's paid off, if there's any bills that are outstanding.
So, if there's $200,000 left over in one of the accounts, make sure that we flag it and say what's going on with that so we don't go into some of the other issues that we've had in the past. So, >> okay, good. Any questions, comments?
Okay. Has anybody had any meetings? John, have you had anything from >> just that I met with Scott today just for the transition and uh I think on the 14th we'll probably >> I don't know how we'll word it on the agenda but kind of like the year forward >> where in the past that first meeting we
kind of set what our priorities are to focus in on >> and hopefully we'll have leazison all set by then >> and what those assignments are and then just >> get going because we got 12 months to go. >> Okay, sounds good. All right. And just from my end, uh I think I'd mentioned last time that I'd be very busy with
grant work. Um that's been very true for the last week. So last two weeks, um the uh grant committee uh has spent a long time working with Chief Visi and we were able to submit two grants by yesterday's
deadline to FEMA or through the assistance to firefighters grant program, which is a federal program. Uh we put in a request for the tanker pumper uh and also for 22 SCBA the self-contained breathing units. Um and so the tanker pumper for each of these
grants for this particular grant the town's share is only 5% which is the lowest one I've ever seen except for zero um which we have a couple of those but most of them are usually a 25 to 30% match. So this is a 5% share. So, with
that in mind, um the request from uh from the grant program is about $71,000 for the tanker. Uh there's another $35,000 that would be the town's share. And then for the SCBA units, the request
is $250,000. Uh and the town share of that would be $12,000. Um so the total the total amount of the grants um um you know is really close to a million dollars basically not quite um but we have
essentially between the two shares we've got about $47,000500 that we'll need to find at some point in time should we get these grants then we have to actually come up with the with the 5%. So the the actual cost of the tanker pumper was $736,000
and then minus our 5% share gets down to a 701 request from the government. So it's nice to know that these FEMA grants exist. Um we've done a a major overhaul compared to the one we did last year. We reverified figures and did a lot more on the narratives and I think we've got a
really solid proposal. It's a nationwide grant. Last year they gave out 1,800 grants. Um, and we didn't get there. So, I'm hoping this year we can do better. Um, other than that, uh, the land grant that we've been working on too with, uh, open space committee is going to be put
in probably tomorrow if with a little bit of luck. Um, and that's the one for the, uh, acquiring the triple brick property on Middle Road as we had talked about at the U annual town meeting. Uh, and this is um a grant that's going in for around $370 something,000 for that.
And then the balance will hopefully come from the balance of the purchase price will hopefully come from another Audabon uh or other kind of catalyst fund. So, that one will go in. And one thing I would like to do, I've got to do a um a letter from the select board just saying that we
we authorize ourselves whatever we authorize us the town to apply for this grant and we are willing to have Scott be our contract person to sign the grant should we get it. So that's all I need is a letter of support which I'll draft. But it's just saying that we would
accept the um the idea of the grant. We would willingly love to have this grant and uh let town >> administrator be do you need that in order to submit the grant? >> I I need a support letter. So I' I'd like to take a a motion. >> Make a motion to authorize the chair to draft the appropriate letter and to sign
such letter indicating our willingness to accept the grant and appoint the town administrator as the overseer. >> Thank you. Okay, I'll second. All right. Second by Doug. All in favor? >> I >> I All right. Any oppose? Okay. Thank you. Yeah. So, we should be able to get that in hopefully by
tomorrow night. It's still got a few more days, but I'd like to get them in early. Uh, and the big news, I guess, is on the greenway. Um, so we have been notified, I guess, that uh there is a meeting in Clinton, Massachusetts tomorrow morning. Um, and we've been included on this, although we haven't
been formally told that we have the grant, but Scott and I are surmising that we wouldn't have been knowing this if we hadn't received the grant. So, we're about 99 and a half% sure um that we have uh another uh grant from Mass Trails. This will be like the fourth or fifth year in a row now. And this should
be about our last FA last last piece of the design engineering permitting phase. And the amount I believe should be around $240,000 depending on whether they gave us the full amount or not. Um so that's going to be um in Clinton tomorrow and Scott's heading down to
that as well as two members uh Amy and David Alton from the greenway committee are going to be going down to receive that notice. And um so all is going well on the grant front so far. Anyhow, okay. Next up, we have a couple of uh
things under personnel appointment and resignation. I'll take uh somebody would like to make a motion on first one. Anybody? >> Move to appoint Steven Johnson, Open Square Committee, Open Space Committee. New appointment at large member three-year term to expire June 30th,
2029. >> Okay. >> Second. >> Second by Charlie. Okay. All those in favor? >> I >> I All right. Thank you. Move to regretfully accept the resignation of Ellen Deure Select Board effective immediately June 17, 2026.
>> Right. Okay. Second. >> Second. >> All right. Second by Doug. All those in favor. >> I I And I would just add uh thanks to Ellen. I regret to see her go. She's um put in a good year on select board and has been a very important leazison on to many committees. and um just due to
various personal reasons, she's decided to step down at this point in time to give it doesn't have the time to give to it. So, we'll uh accept that regretfully as Jean said and see what we can do going forward on that. We're back to a fourperson board uh on this at this point. So, okay.
All right. Uh new business a little bit more on special town meeting. I think uh Robert's mentioned a couple things. Scott, anything more to add about that or anybody else? I just think it was great. 62 minutes, nine questions. You can do better.
>> Other than that, it was good. >> No, I think it went went went well. I mean, I wasn't expecting a a large crowd like last time. So, you know, figuring out how our usual 100ish crowd 125 and we were right about that. So, um I think
things went relatively well. Hopefully people got their questions answered and um we will try to enact the actions that were voted upon. Okay, the next up we have um the final conservation restriction for the Floric property. Uh
this has been floating around a little bit from the open space committee for a while now and uh this is finally ready for signature. It's been through our legal team and various others at the state level. Uh and this would be for um
again this is the property. This is a different property. Um let me not pull this off wrong here. Let me see. So Kestrel Land Trust would be holding the conservation restriction. Uh and this is for the property on former road.
I'm not mistaken. Right. So we basically have a very lengthy conservation restriction on here. uh talks about what can be done, what can't be done. Uh and we would need to sign this and get it back to the state.
So, has anybody had a chance to look through it? Any questions that you have on it? Not that I'm maybe able to answer them all, but um there's these are kind of kind of standard um provisions in terms of what can be done for, you know, not allowing other structures on the
property, you know, not allowing uh not introducing any invasive invasive species, not dumping cars on the property, etc., etc. Um and I believe it will be um this will be open to the
public, I believe. So maybe two questions depending on the answer of the first one. Um does this require action by us tonight? A vote or just sign? >> Yes, I think it does require a vote. I believe it does. >> So then my second question then is our
legal counsel has blessed off on it. >> Yeah, this came up from legal counsel Scott. Yes. >> Yeah. I'm I'm comfortable with them reviewing and say we can sign versus us reviewing and say we can sign. >> Yeah. I'll I'll make a motion to um
authorize our signatures >> on the on the >> Okay. >> Not the continuing resolution, but the uh conservation restriction. >> Conservation restriction. Right. The conservation restriction. Yeah. And so this again will transfer the conservation restriction to Kestrel Land Trust. Okay.
>> All right. Have a motion. Second. Second. Okay. All those in favor? >> I >> I Okay. Very good. That passes. We'll sign that tonight. And then uh next up, select board liaison. So I think we may you want to put that up, Scott? We
talked about last week how we would try to take a look at various committees whether you know not everybody necessarily needed a liaison. Um some of us are members of other committees already and that's kind of de facto that we're were kind of the liaison just by
reporting on some of those things. Um but there were um some vacancies that were going to be there because of Stephen not being with us anymore in his assignments and now with Ellen gone as well. So we asked the select board members write in to Scott with some of their thoughts about committees that
they'd be interested in. Um and so we've got some up here we can take a look. And I think it it feels to me like maybe you know again we've got a lot of committees and very few of us. um we may want to you know just try to prioritize which ones we think are you know the highest
priority to be sure that somebody you know is a liaison and and really does make that effort to get to the meeting because I think you know there's a certain amount that you can do from reading notes but there are others where it's just so much more beneficial I think to be there in person and hear the hear the discussion so depending on the time of day and everybody's schedule
whether that can work um I'll just look up at the top so for me on the grants committee and the bylaws committee I I'm part of that anyway as well as the senior center building committee. If there are things to report, I would just report them. I don't think I need to be specifically a liaison in my head
anyway, but you can tell me otherwise. >> I would COA is up there twice. >> The COA board is a different one. >> Oh, >> is there a difference between council on aging board and COA board? >> Yeah. No, it shouldn't be there twice. Yeah. >> And so a couple of other possibilities. I mean, and these are not I'm open to
discussion here obviously. Um, assessor is greenway or cemetery as other possibilities. Um, I totally forgot Concom actually. >> Then they have me on greenway as well as you. >> Yeah. So, well, we Well, only one. So, that's where we got to figure it out. >> We're going to have to fight over it. >> Yeah. Yeah. Here we go again.
>> So, I mean, you can swap up a a a concom if you want up there, too. We don't have that up there at all now that I see that. So, um >> I don't care if you want. I could do con. Well, anyway, let's kind of, you know, go through them and see. Um,
so there's that. Uh, Charlie's put in his thoughts about these are ones that he'd be interested in doing. So, affordable housing, conservation, maybe now, board of health, which you're part of anyway, housing authority, >> open space planning, public safety, not sure where we're going with that
committee. Um, it's kind of on on hiatus at the moment. Um, the water commission and the zoning board of appeals, which you're an alternate member of anyway. >> Yeah. And then also Doug just jumping down uh finance, community preservation, board of assessors, Norris and planning
board. So we got a variety and John >> may now it would overlap with Charlie but I had um so Sierra Simmons had reached out and recommended with Steven's departure that I might be a good fit for um the affordable housing trust. >> I don't Yeah. And that's actually okay.
So the affordable housing trust that's actually an appointment because there's one member of select board that is a a standing member of the affordable housing trust. So the trust is different than the housing yeah is different than the housing committee housing authority.
>> Okay. Clarify. Okay. And John other than the Hampshire regional. >> Well I just assume Hampshire regional school district and then whatever falls out. >> Okay. So does anybody have any thought? I mean, it would seem to me that the two schools would have a level of priority
just cuz that's such the bulk of our budget. Um, others um especially assessors um planning board um con I just because I think they're
struggling because they don't have a full board. They've only got three members now. So I think they probably could use a little bit of extra extra help. >> Yeah. >> Just to have somebody there to understand what's going on and the challenges they're facing basically. So those are just those are the ones that come to my mind as the ones that are
really >> super >> necessary. Go ahead. >> When there are only four four of us, >> what constitutes a quorum? >> Two or three? >> Is it more than a majority?
>> Um Charlie Charlie and I are both on the ZPI >> three for a quorum even though I mean it should be isn't that the quorum should be of what our full seats >> should be though. >> Yeah, that's >> I'm thinking it's 51%. But I'm just stating for the if it is 50
then Charlie and I can never show up to a ZBA meeting together without posting it. >> Well, no, you can you can go to meetings if you're other members. You just can't do anything that would come under the select board purview. Well, who here's the appeal from the ZBA, the select
board, right? >> I guess if there is an appeal, we haven't had that. I'm just throwing that out there. You're an actual member, though. You were appoint I'm the voting member and Charlie's the alternate. >> He need Charlie's the alternate. So, Charlie wouldn't need to be there unless there wasn't a full quorum, right? >> The problem is we don't know if there's
a full quum until there figures. Yeah. >> Okay. Good point. I mean, >> I don't mind. not showing up but >> well they meet so infrequently too they
only met like twice in what the last six months >> yeah they haven't met very often um well um what can we do that makes this easy um >> what about this what if we go down the
list and say and put a put a a one next to the ones that we think absolutely have to have somebody Yeah. >> And does does that eliminate any any groups from the first round? >> Y >> I mean, I love the cemetery, but you know, do they need somebody other than
the chair of the select board that they could go to in the infrequency that they need somebody? I mean, it's very peaceful over there. >> So, I don't see a lot coming up. >> Yeah. Um, person, like I said, I think the assessors could use someone just because that's the first doorway into
our >> Yeah. thing and that could be I'm I'm not wed to that. That could be Doug if you're available. They offer me in the afternoons. So, um I'm fine. Um and then uh >> but I agree with you. I think the
schools I think the finance committee I think the assessor's office this this the COA is kind of like an all in one. I mean if you meaning the the the board plus the building. >> Yeah. I mean I I'll I'll keep on with the board if that's okay. That's fine. I
think on the just on so Hampshire regional John for sure and then if you wanted to do both that and Norris is that what you're saying or did Doug want to do Nor whatever >> I was going to read minutes on Norris. >> Okay. Because I think >> you want to go to them.
>> Yeah I I I absolutely could. Um doesn't overlap with our standing meetings. So >> plus the other benefit with Norris is it's live streamed. >> That's true as well. Yeah. I was throwing that in there in case you already have a lot on your plate with being chair and being the, you know, the
appointed member for Hampshire. >> Yeah. Okay. >> So, what are we saying? >> Yeah. Leave nor leave Norris with Doug. >> Yeah. >> Norwood Doug. >> Take some off of John's plate. >> Okay. >> Well, I'm just I'm We haven't had the vote yet, but I'm anticipating at
Hampshire Regional that I'm going to I'm going to request to chair the finance committee there, which will have a big ask of time. >> Yeah, for sure. For sure. >> I think just just a question. What do we foresee on the finance committee, Doug? I mean, I know
>> so I think it would other than just, you know, watching the replays and the recordings, I think for their quarterly meetings with Scott, I think we'll be, you know, useful to be there to, you know, to being on um those meetings in
person. Also, I think it would give a little more insight as they pull together their capital plan. >> Okay. >> But I don't think that that's something that every meeting they have a pretty spread out meeting cadence at. >> Yeah. I mean, I don't Yeah. Okay. And
then community preservation. Um >> that was one of Ellen's appointments. >> Yeah. I mean, I could I could take that if you don't have time for it. That's fine. I don't >> I think I would have time. I actually enjoyed that one, but um I can give it up if you have interest.
So you're you're getting a pretty full full board there. So planning board you're going to have to swap something with maybe with Charlie >> or I got planning board. Doug's got planning board. >> Yeah, we could. Yeah, that's fine. >> Charlie, take planning board. >> I think Charlie, you have more practical
experience with planning board as well. >> No, that's what I was trying to just pick the areas that I work in. Y >> that makes sense to me. >> All right. So Charlie, you've got health and
>> well conservation. I know Com laws, so it works to sit there. Florida health, I obviously know. Uh housing authorities, more of availability. Uh open space, well, I guess we all have knowledge of that. Planning board, I'm
aware of public safety, sure. Water commission, I know the water department stuff. zoning board of appeals. >> That was another one of those where I filled in because they didn't have enough people. >> Right. Well, how about because you're going to be way off balance with that number of things. I mean, I would be
glad. I mean, like I said, the the bylaws of the grants committee to me are not, you know, not lea. I mean, it's a small committee of three people and we don't meet that often unless there's a grant. But I wouldn't mind taking on either open space or or something.
>> Housing authority, whatever. >> Big open space. I have no problem with that. We all talk anyway, so if we >> Yeah. All right. And then housing authorities sitting.
Let's see. One, two, >> that can go either way with me. >> Yeah. >> John, you got any interest in anything else or >> water commission? >> I'd like to stay on water commission. Okay.
Um >> I think that's all the major ones. >> Yeah. And like like you said though, Chris, public safety committee is at a standstill until we get a new charge. >> It's a standstill. We have to write a new they've asked us for a new charge and they >> My other thought is it's it's
well, it's going to come up >> Mhm. >> in three bullet items. Um that we can we can try this. I can, you know, in the event that there's a meeting that needs to be covered and one of you guys can't make it, you know, I can fill in. But I'm also thinking that
this is temporary until we >> Yeah. This >> if we can fill the fifth seat. >> Yeah. >> Right. >> All right. So maybe just to start out this way and see where we go. >> Yeah. I don't look at this as cast in stone. I just look at this as right now. Let's do this. >> Try to do our best coverage. I mean
again the main thing is so that those committees have a person to go to if they've got you know if they've got something going on they've got somebody to reach out to and know that you know we're there you know we're not necessarily going to be you know rahrh part of the committee we're not I mean we're supposed to be the objective person that takes in their information
and shares it back to the board here. So um I think that probably gets us fairly well divided everybody okay with that. You see anything else you want to do here that >> balance for now? >> Yeah, sort of. >> It's a little off balance quite
honestly, but we'll we'll work it out. >> It's a little off balance, but we'll try to work it out. Huh. Okay. So, Scott, hold that in in writing there so we don't lose it because I didn't write any of this down. Okay. Then we'll get that known to the committees and out on the website, etc. So,
okay. I think we've got just about everybody. So, okay. All right. Moving on. Um, Boston Post Cane Award. So, let me uh talk about that for a minute or two.
Uh, just to give people a little bit of background on this if people listening have not been aware of this um thing. This is basically um basically a New England tradition, I guess I would say, that really is still taking place in at least four of the New
England states. I think Vermont and Connecticut may not be doing it so much anymore, but Massachusetts, Maine, Rhode Island, and uh New Hampshire definitely are. So, the Boston Post can was introduced back in 1909 by a man named Edwin Groer, who was the
publisher of the Boston Post newspaper at the time. and he basically decided to send goldheaded ebony canes to 700 towns in New England, not cities, just towns in New England with the request that they be presented to the oldest male
citizen of the town. And the cane was to be used by the recipient for as long as they lived and then upon their death, it was passed to the next oldest person. And that was a both a way to promote the newspaper at the time, but also to kind of foster community spirit. Um, the post
has ceased publication many many years ago now, but the tradition of handing on the the Boston Post cane continues in many towns as it does in Southampton. Um, and it basically does try to serve as a symbol of respect and recognition for the elderly in the community and it
really highlights the importance and honors those that have lived lives in town and have, you know, done done something for their town while they've been here. Um the canes themselves were crafted in New York. Uh and they are made of ebony imported from the Congo
and they are um fitted with a 14 karat gold head. So initially the award was restricted to only men but in 1930 women became eligible to receive the cane. Yay. So the Boston Post cane uh still is with
us. We have it here in town. Um, and over time the canes have ceased to be given out but they remain behind a glass window here or glass case in town hall which is exactly right outside our doorway. That's where the Boston Cane Boston Post can sits right now. So in Southampton the first cane was awarded
to a man named Jose Joseph Russell in 1909. And since that time there have been 20 other recipients, 14 of whom were women. So there you go. Um this recipient uh as the oldest resident in Southampton at the present time is Armen
Lerie who turned 99 at the end of March and so we are working with his family to choose a time and a place to honor him uh with a certificate and a plaque. That's what we end up doing. And then his name will also be engraved on the big plaque here at at town hall. So that probably will happen second or third
week of July most likely. But we'll know once the family gets back to us as to what what makes sense if they want to want people to go to his house or what they would like to do. So, um we will keep keep you informed on what that process is, but he is our oldest
resident in town at the present time. So, that's what we will be doing. Okay. All right. Do we have any other business that can't wait until the next select board meeting on July 14th? John? >> Yeah. So, not really for a large
discussion, but I think to plant the seeds with Ellen's resignation, I wonder if between now and the 14th if we can research timelines on whether or not we can get a special election on the state ballot in November. And then if
so, who do we need to ask permission from? What are the deadlines to allow pe people to pull papers and get all that? and maybe we could take action on the 14th. >> Yeah, it's one is un the select board unfortunately is one of these one of the ones that cannot appoint its own
membership. That's one of got to be elected. So, um whereas we can usually appoint somebody else until the next election for many of the other committees. We cannot do that for select board itself. So, Scott, what do you think about could that be researched in a couple weeks time and get some answers back to us as to what we can do and what
it would take to get it on? >> Yeah, we have KP Law working on the treasur collector question. So, we're going to we're going to be submitting that to the legislature anyways. So, we can add that onto it. >> Okay. So, there could possibly certainly can't be on a primary ballot in September, but it could be maybe,
>> right? Um, there are some restrictions and it would have to I'm just I have to talk to Lucy a little bit more about it. I I don't think it's impossible. I think it's it's feasible, but it's just the timing and getting everything done through the >> legis probably. Okay. >> So, November is the more realistic time
if it were to be done. Okay. All right. Well, that's good suggestion, John. Yeah. Anybody have any other thoughts about that? I mean, that would at least bring us to a full board rather than >> Ellen had two more years left. >> Ellen had uh one more year left. She was filling a term, >> so she was she had um she had a two-year term. She was a two-year appointment.
>> So, this position would be basically until next May May. >> Um this would be filling out her term, I believe. Well, >> yeah, it would be. Yeah, because she was a two-year appointment. Yeah, >> that's my understanding. Yep. Okay. All right. Very good. So, let's go on to
other things. Uh, we have some minutes for approval from June 11th. >> Move to approve the minutes of June 11th. >> All right. Any any second on that? >> Second. >> All right. Anybody know any comments, questions on
these typos, errors? I didn't see any myself. So, if there's nothing, let's uh have a vote. All those in favor? >> I >> I >> I All right. Thank you. >> Madam Chair, >> yes. Can we take out a sequence the PCF seeing the people are here?
>> Surely we can let us do that. Okay. So, John, you want to lead off on the PCF? >> Just is there any objection to taking them all as a batch or amount of time? >> I don't think so. We've got probably >> take them by department. >> We've got our departments here. Our two
departments are represented here. So, >> so I'll break it up by department. Move to approve PCF Joseph Russell Water Department Water Tech New Hire full-time 2420 $2426 an hour. >> Second. >> Second. All right. Would you like to introduce Joseph? And
come on up, Brett. Just introduce. >> He actually came back for his cane. >> I was going to say it's kind of ironic. Well, I am the youngest Joe Russell. Uh >> yeah. And the very first Joseph Russell got a cane in 1909. I don't know. That's pretty that is pretty coincidental there, I must say.
You're looking good. >> Yeah, you've aged well >> in my old age here. >> Anyway, go ahead. Just introduce. Yeah, quick. Just give us a couple words about yourself, Joseph. >> Uh Joe Russell. I'm 18. Uh looking to
get into the water treatment kind of career, you know. I I'm looking for a career with Southampton. That's kind of the gist, I guess. Uh not sure what to say here, but >> And you've gotten some training already and some certificates from what we understand. >> Yeah. >> Yeah. Uh I have my distribution and
training one and I have my uh treatment and training one. Um I passed both these tests before I was even 18. Uh the state didn't want to give them to me until I turned 18, so I actually had to wait a couple weeks before they were sent to me. Um I also have, you know, I'm OSHA
certified 10-hour. Um >> not too sure what else. That's good. All right. >> Yeah, that's about it. >> I've heard good things about you. >> Very good. >> We're excited to get Joe here. Young kid shows some good initiative. He's got good >> more licenses than a lot of guys have been doing it for 30 years.
>> Sounds good. All right. So, we have a motion. Yeah. Question. >> I do. I don't have the form in front of me. What What's the effective date? Did he already start? >> Uh July 6th. >> July 6th. Okay. >> Do you have the forms the PCFs? >> Oh, yeah. >> So, July 6th.
>> July 6th. >> 5th. Okay. All right. Okay. We have a motion on the floor in a second. All those in favor? >> I >> I All right. >> Thank you. There you go. Thank you. All right. >> Water department is fully staffed again. >> All right. Very good. Okay. >> And then uh we have two other
>> pick up two PCFs from both Reg Gardener Library. One is for uh Kayla Fiend library youth librarian new hire part-time $21.606 per hour. And then Lisa Sheay Library senior technician change in number of allowable hours to increase the
allotment by two hours per week at $23.81. >> Okay, Andrea, would you like to come up and say a couple words? >> Yes. Um, both Kayla and Lisa are working tonight, so I'm sorry that they couldn't make it. Lisa is working at our library
and Kayla uh works at library in Connecticut as well. So, um, but I'm happy to speak on their behalf. Um, Kayla would be our new youth librarian filling the position, uh, that's been vacant for about six months. Uh, we
would be delighted to have someone who has her library experience, uh, as well as her art and programming experience, her enthusiasm and ideas for what she would bring to the library were incredible. I feel very lucky to get someone with this kind of
background at a part-time position. Uh and uh her family has a goat farm and she offers to bring a baby goat every year. >> Yeah. >> Which I cannot tell you will be one of the highest attended >> programs in summer reading.
>> Very popular program to be to be determined. I'm quite sure. >> Yeah. Okay. >> Stay away from the books. >> Yes. Um, and regarding Lisa, um, I'd written in the memo that she had been at the library for 17 years. She told me it's actually 18.
>> Um, so Lisa has been working and a part of the library community, a familiar face there for um, 18 years. Uh, she is right now she does honestly multiple jobs. She's our head cataloger, which is the person who organizes all of our
items and makes them available to people. Uh she also works at circulation which is front desk patron services. She does she handles any homebound delivery. She does personalized ordering um for patrons who will just bring her a
list of books and say Lisa will take care of it. Uh and I'm looking to add two hours. She's 28 hours currently. looking to add two hours um for she's taken on the what was removed from the role of the youth librarian and
assistant to the director um because that position is going down from uh full-time to part-time uh we're redistributing the responsibilities of someone standing in for the director uh to someone with more seniority and
experience uh and frankly Lisa has already done this and has been formally taken taking on the duties and responsibilities for the past 6 months. And so, uh, the additional two hours would help, um, bring her up to full-time equivalent. She's already
benefited, so there's no change in benefits, but the two hours would, um, help maximize her time, uh, and, uh, recognize her her service. She is the library. We could not run without Lisa. Mhm.
>> All right. Okay. We have a motion. I believe we had second. >> Second. >> Yep. All right. Any further questions or discussion on anybody? >> All right. Hearing none. All those in favor of both Kayla and Lisa. >> I >> I
>> I All right. >> Thank you very much. >> Yes. Thank you. Thanks for coming and thanks for uh making those recommendations and glad you found a a uh a youth librarian, too. That's great. So, >> so exciting. >> Yeah, that sounds good. All right, >> stepping right into summer reading.
>> Good good timing in many ways. Yeah, exactly. All right, very good. Thanks, Andrea. Appreciate it. Okay, then let's go back up the list a little bit to permits and licenses. >> Move to take up as a package two permits, both one-day beer and wine permits. The first one for Vicky
Mororrow, Sunday, June 28th, 2026, 1:00 p.m. to 8:00 p.m. Conent Park for high school graduation party. And the second one for Jenny Hutchinson, Sunday, September 20th, 2026 from 11:00 a.m. to 5:00 pm for a picnic. >> Okay. >> Second.
>> Second by Charlie. Okay. Looks like all the paperwork is in order. Uh so if there are no questions, all those in favor? >> I >> I All right. So we will sign those tonight before we leave. Very good.
Um next up we have warrants. So we have our new warrant clerk. So Doug, we'll let you read these out, please. >> Okay. So this is going to be six warrants here. Uh combination of your >> mic go over a little bit. Sorry. There you go. >> We're going to read six warrants into
the into the minutes. Um this is a mix of bi-weekly payrolls and payroll deductions and um bills and other payables from Bradley. Um so I'll just read them out and we'll do them as a package here. So, payroll warrant
PD2646A in the amount of $200,91 91,243.94. Um, warrant W2647 in the amount of $169,449.65. Um, payroll 2648 in the amount of
$344,2320. PD26-48 in the amount of 56,35.99. P26-50 in the amount of $343,444.34 and PD2650 in the amount of 56,65764.
>> Okay, very good. Got those dealt with. Um, how about anything in terms of um pending business in terms of other things on the audit? Scott, anything new, any more progress in getting things in for the FY24 audit?
>> Um, just a few things off the checklist, but nothing major yet. >> Okay. All right. Um, just to note as we're in the finance area, just that Bradley has sent around the um the latest expense and revenue um statements and revenue is accurate as of April 30th. So, we're
catching up. We're not as far behind as we have been in the past. We usually try to be around 6 weeks is our ideal at this moment. That seems to be what's happening. Four to six weeks is the best. Hopefully, we will well hopefully we won't lag behind any further than
that. Let's put it that way. Uh so, if anybody has any questions on those, but I think eventually as we have the quarterly meeting with finance, that'll be more looked at in detail. Mhm. >> Um, Madam Chair, if >> Yeah. >> Scott, is it possible for our next scheduled meeting to put together kind
of a forward-looking timeline for the remaining audit punch list items and kind of a deadline, you know, at least not a firm deadline, but you know, what we'd like to target for completion date so that we can kind of put that to bed.
>> We can I can talk to Megan about that. >> Okay. Yeah. >> Yeah, >> we should be able to. I mean, just understand how complicated. Some of them looked like they weren't that timeconuming necessarily. It was just a thing that had to get done. But >> yeah, >> others have to. But I I think we definitely need to, you know, just set a Didn't we say last meeting that we were
going to try and do this before the end of end of July or early August that we wanted all these things in? >> I forgot what we said actually, but >> I forget the date that we >> Yeah, we didn't say a date. Okay. Well, I think we you can relate to Megan that this is a high priority for the select
board. Okay. Um and that we need to get that one off our plate so we can look at whatever we're doing for the next fiscal year one. Okay. All right. Anything else? Uh anything on the tip projects that we know of? Any meetings with DOT at all? Nothing. Okay.
All right. Um Okay. I don't think we've got anything else. So we have our uh per the new calendar um set calendar we will have select meetings on the 2nd and fourth Tuesdays going forward. So the next meeting will actually be July 14th and
then July 28th. And with that we will be moving we'll be adjourning here and moving into executive session. Um Scott I'm believing that there's actually only two of these. I've got it written down three times on mine but >> um
>> there's only two, right? >> Number three. number two and number three. The middle one is a >> duplicate. >> Is a duplicate, is it not? >> No. No. Uh, one police union, police chief, and then lawsuit. >> Okay. It wasn't mentioned in the parenthesis on ours. So, >> yeah. >> Okay. So, anyway, all right. We will be
going into executive session and the reasons being per MGL chapter 30A section 21A2 to conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union
personnel and this would be is that >> police chief >> police chief okay and then MG on chapter 3A section 21 A3 to discuss strategy with respective with respect to collective bargaining or litigation if an meeting may have a detrimental effect
on the bargaining or litigating portion of the public body. And the chair so declares and then MGL chapter 30A section 21A3 to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body
and the chair so declares and that's the police union I believe. Is that correct? Yeah. Okay. All right. So with that we will be adjourning right now with a motion to adjourn and move into executive session. I'll take a motion to adjurnn. >> Take a motion to adjurnn. >> So Oh, second. >> All those in favor.
>> I >> I All right, we are >> supposed to be a roll call. Oh, yes. Lumbra I Yeah, >> because it's executive session >> for well as we go into executive session. I mean Yeah. Okay. >> Charlie. >> Yeah. And files eye. So we are adjourned at regular meeting at 6:45 and we will
move right into an executive session and we will not be coming back after the executive session.